Digital Is Replacing Paper

• The Workforce is going mobile: 156M business tablets by 2018• Many of the 50B PDFs opened last year were fillable PDFs,

replacing paper forms• Fillable PDFs aren’t much better than paper forms. They are

static, isolated documents lacking ‘smarts.’• Businesses should be using mobile forms instead of Fillable

PDFs

“Smart Mobile Forms are simple to use, intelligent, interactive and collaborative documents that can be filled out on any device. They are tightly coupled with data management tools and a cloud-based storage.”

So, What Are Smart Mobile Forms?

Defining Characteristics of Smart Mobile Forms:

• Look identical to paper forms and have app features like cut & paste, zoom & pinch, and swipe

• Capture new types of data from your device: GPS, date/time, and camera images

• Offer automated calculations and conditional logic • Form data is instantaneous, searchable, and accessible in real time for

reporting• Work on mobile devices (online and offline)• Forms and data can be used in other systems like CRM, HR & workflow

solutions Below are excerpts from our eBook: 7 Reasons Why Smart Mobile Forms are Better Than Fillable PDFs. Download the eBook for FREE at: http://ow.ly/XBsIi

1. Smart Mobile Forms Are Dynamic & ‘Intelligent’Where fillable PDFs are nice annotation tools, smart mobile forms are data-capture workhorses.

With conditional logic, auto-calculations, and other dynamic features, smart mobile forms are less error prone and capture more complete data. This results in time savings and reduced costs.

Why This is Important

• Fillable PDFs just allow basic form annotations.

• Smart mobile forms automate calculations and enable dynamic features like conditional if-then logic.

2. Smart Mobile Form Systems Store & Track All Documents

• Fillable PDFs require users to store them as files on their own computers or file servers.

• Mobile Form systems aggregate all documents into one location in an easy-to-find file structure and offer advanced features like label tagging to simplify search.

Data is king. But it is only useful when you can find it when you need it; having data that is stored in a confusing system that requires a lot of time to find can often be the same as not having the data at all. To make smart decisions you need to be able to review the data and do so easily.

Why This is Important

3. Smart Mobile Form Systems Track the Data, Not Just the Documents• Fillable PDFs are isolated

records of hard-to-find data.

• Mobile Forms give businesses easy access to important data captured in the field.

Different departments care about different data points. Data is locked away in documents when they are stored in flat files like PDFs. It can often be costly and extremely difficult to extract data en masse from a corpus of PDFs.

Why This is Important

4. Smart Mobile Form Systems Provide Business Analytics • Again, Fillable PDFs are

isolated documents with frozen data.

• Mobile Form systems collect and aggregate all of the data from every document, providing powerful analytics and reporting tools.

One big reason we collect data is so we can use it to make future business decisions based on previous trends. Data from smart mobile forms are easy to find, analyze and review.

Why This is Important

5. Smart Mobile Form Systems Play Well With Others• Fillable PDFs are often just

uploaded as a file attachment to a record in a single software application.

• Smart Mobile form systems make the forms and data available to many other critical business systems via robust integrations and API connections.

Having your form data available across your organization’s many systems is important for maintaining efficient and effective business operations.

Why This is Important

6. Data Should Be Instantaneous, Searchable and Accessible in Real Time

• Fillable PDF data is locked up in a flat file & access to it is challenging. To extract specific data fields is often manual and time consuming.

• Smart Mobile form data is instantly stored and searchable in real time. Easily find specific data points across all of your forms.

The ability to view and search data in real time enables companies to be more agile with their business decisions. Instead of manually poring through PDF documents to find data, save time by using modern search tools with mobile forms.

Why This is Important

7. New Types of Data Are Available With Your Mobile Device: GPS, Time and Images

• Data entered into fillable PDFs is static text entered from the keyboard – it is almost always alphanumeric.

• With Smart Mobile forms you can leverage the power of your device’s native resources like camera, GPS location, and clock date-time.

This gives you the ability to be more precise and thorough. Create more accurate documentation by including new types of data in your form, like pictures and GPS locations

Why This is Important

Conclusion

Smart Mobile Forms give companies new access to richer and more complete data captured through forms. They also offer enhanced organization, workflow, integrations, and reporting.

Key Business Drivers of Smart Mobile Forms:

1. Save time and reduce human error

2. Instant, real time data and reports

3. Capture new types of data (GPS, images, etc.) in forms

4. Data is seamlessly shareable with other systems

5. Track and search not just the documents but the actual data

Request a Free Demo and Sign Up for a Free 14-Day Trial @ www.goformz.com

Request a Free Demo and Sign Up for a Free 14-Day Trial: www.goformz.com