7. organization feasibility

ORGANIZATION & MANAGEMENT STUDY

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Organizational/Managerial FeasibilityBusiness structure.

Outlines alternative business model(s) (how the business will make money).

Identifies the proposed legal structure of the business.

Identifies any potential joint venture partners, alliances or other important stakeholders.

Identifies availability of skilled and experienced business managers.

Identifies availability of consultants and service providers with the skills needed to realize the project, including legal, accounting, industry experts, etc.

Outlines the governance, lines of authority and decision making structure.

Organizational/Managerial Feasibility

Business founders. Character matters -- are the people involved of

outstanding character? Do the founders have the "fire in the belly"

required to take the project to completion? Do the founders have the skills and ability to

complete the project? What key individuals will lead the project? Is there a reward system for the founders? Is it

based on business performance? Have the founders organized other successful

businesses?

BASIC CONSIDERATIONS IN FORMING THE ORGANIZATION

THE PURPOSE OF THE PROJECT MUST BE RESTATED.

THOSE FINDINGS IN THE PREVIOUS STUDIES THAT ARE RELEVANT TO ORGANIZATION & MANAGEMENT MUST BE REITERATED (MARKETING ORG, LABOR, SUPERVISION, ETC.)

FORMULATE THE IMPORTANT FUNCTIONS THE PROJECT WOULD REQUIRE TO OPERATE PROPERLY.

EACH FUNCTION MAY THEN BE DESCRIBED IN DETAIL & SERVE AS THE FOUNDATION OF THE PROJECT’S ORGANIZATIONAL CHART.

DEFINE CLEARLY THE QUALIFICATIONS FOR THE VARIOUS FUNCTION

FORMS OF OWNERSHIP

What type of organization to be established?

-Single/ Sole proprietorship-Partnership (General or Limited)-Corporation-Cooperatives Organization(POs)

ConsumersProducersMarketing or Financing)

-NGOs

Organizational Chart

What type of organization to be established?

-Be sure to have an -organizational chart or-staffing pattern

President/CEO

Executive Secretary

Finance and Administrati

on

Sales and Marketing

Operations

PRODUCTION PROCESSING MARKETING

MANAGER

FINANCE/ADMIN STAFF

ENTERPRISE – LEVEL

Organizational Structure

OFFICERS & KEY PERSONNEL

THE RECOMMENDATION OF SPECIFIC INDIVIDUALS FOR CERTAIN KEY POSITIONS IS MADE IN THIS PORTION.

THE EDUCATIONAL BACKGROUND, WORK EXPERIENCE & TRAINING, AND NET WORTH OF EACH RECOMMENDEE MUST BE DESCRIBED.

President/Chief Executive Officer (CEO) The President shall be selected and appointed by the Board of Directors and shall serve as a

member of the Executive Committee. The person shall be given a term of 3 years and shall be renewable upon review and recommendation by the Executive Committee. The appointment of the president must be ratified by 2/3 rates of the majority by the Board of Directors as provided by law.

Duties The President shall be the CEO of the corporation and shall exercise the following functions: To preside the meetings of the stockholders. To initiate and develop corporate objectives and policies and formulate long range projects, plans and

programs for the approval of the Board of Directors. Report to the Board of Directors about the updates of the company. To supervise and manage the business affairs of the corporation upon the direction of the Board of

Directors. To represent the corporation at all functions and proceeding. To sign certificate of stock. To perform duties that are incident to his office.

Qualifications: - Male or female - At least 30-40 years old - Preferably a stockholder of the corporation - A graduate of any bachelor’s degree related in the field, with an experience as CEO of at least

4-6 years - must possess a good command of responsibility and strong leadership in the same field - Hardworking, patient and has an excellent communication skills

Hiring Rate: P 120,000.00

Secretary Duties The Secretary must be a resident and a citizen of the Philippines and she

must perform the following duties: To take the minutes and transactions of all company meetings of the directors

and the stockholders and maintain a file of such meetings as required by law. To keep record/books showing the details required by law with respect to the

stock certificates copy, including ledgers and transfer books showing all shares of the corporation subscribed, issued and transferred.

To keep the corporate seal and affix it to all documents requiring such seal. To act as an inspector of the election of directors. To perform such other duties as are incident to her office or as may be

assigned to him by the Board of Directors.

Qualifications - Female - At least 23-28 years old - With pleasing personality - Graduate of 4 years secretarial course - Excellent in stenography and communication skills and must be computer

literate

Hiring Rate: P20,000.00

Human Resource and Community Relations Officer Duties:

Assists in the formulation and administration of personnel programs, policies and strategies.

Assists in maintaining harmonious management and employee relations. Assists line managers implement personnel program, policies and strategies Solves problems affecting the employees performance and efficiency To keep all levels of management informed on personnel matters Recruit, screen and refer qualified job applicants to line managers who will

decide whom to employ.

Qualifications - Male or Female - A graduate of BS Management, BS psychology, Behavioral Science - Must have at least 3 years of experience in Human Resource Management

and Development - Excellent communication and negotiation skills with strong leadership

abilities - Have a positive attitude and can decide and work under pressure


Accounting Officer Accounting Officer is responsible for tax administration,

preparation and analysis of financial statements. Qualifications - Male or Female - At least 30-35 years old - Preferably a CPA Board passer and with a minimum

3 years of meaningful experience gained from reputable auditing/ accounting firm

- Computer literate, highly analytical, results- oriented and has an excellent communication skills

- Have a positive attitude and can work and decide under pressure


Sales and Marketing Manager Responsible in marketing of the product, coordinating and

monitor promotions in company sponsored advertisements, radio programs, issue letters of invitations and assists in networking with local and foreign buyers. He shall also be responsible for the promotions and advertisements.

Qualifications - Male or Female - At least 30-35 years old - A graduate of any course related to commerce and

industry - With 2 years of related work experience and

supervisory experience - Excellent in communication and interpersonal skills


Plant and Production Manager Responsible for producing the products/ services to

clients in the right quantity, of the right quality and at the right time economically. He is the one who plans the process of producing the product.

Qualifications - Male or Female - At least 30-35 years old - Must be a licensed chemical engineer - With 5 years work experience on related field - Excellent in communication skills - Creative and able to work under pressure


Accounting Clerk/Bookkeeper

Shall be assigned to undertake preparation and encoding of communications, reports and perform basic bookkeeping and accounting activities.

Qualifications - Male or Female - At least 23-28 years old - Preferably a graduate of BS Accountancy - Must have good communication skills and a

computer literate - Patient, hardworking and honest


Treasurer/ Cashier Must be a resident and citizen of the Philippines and he/she

must perform the following duties: To keep tract of all the documents regarding the acquisition

and usage of corporate funds. To oversee the preparation of the budgets and the statements

of accounts of the corporation. To perform such other duties as are incident to his/her office

or as may be assigned to him by the board of Directors.

Qualifications - Male or Female - At least 23-28 years old - Must a Certified Public Accountant board passer - Honest, trustworthy and has an excellent

communication skills


Sales Agent

Responsible into finding prospective buyers of the company. He/She is also responsible into building harmonious relationships with the customers.

Qualifications - Male or Female - At least 22-25 years old - Preferably a graduate of any 4 years business related

course - With pleasing personality - Must have good communication skills - Patient, hardworking and trustworthy


Promotions Staff

Responsible in promoting and advertising the Company’s product/ services. Formulates strategic activities that will attract customers as well as to improve and expand the market share of the company.

Qualifications - Male or Female - At least 23-30 years old - A graduate of any marketing course - Has an excellent communication skills,

patient, hardworking and trustworthy


Finance and Budget Officer

Duties: Handles bank relations, credit and quite often, the

accounting function. He is also responsible for setting goals to be attained in sales, expense, production, manufacturing and profits.

Qualifications - Male or Female - At least 23-28 years old - Must be an accounting graduate and preferably have

a 3 years experience as a finance and budget officer - Hardworking, honest and trustworthy


Quality Control Officer Responsible for the quality evaluation and control of the

products/services having precise specifications and necessary inspections of the product to see that the specifications are adhere to.

His duty is not to create quality but measures the quality of product against the standards set by the company.

He must also ascertain what qualities should be maintained and conduct its quality check even when volume productions are involved.

Qualifications - Male - At least 27-35 years old - Must be a licensed chemical engineer - Must have at least 3 years experience as a quality control

inspector - Knows how to implement total quality management


Supplies and Material Officer Responsible for the control of raw materials, goods in process inventory,

finished goods inventory and supplies inventory. He/She must make a close check of issuances and established a true

picture of the status of the items. He/She must set ordering points when economic quantities may be

ordered with greater precision as well as established warning point when follow-up of materials which have been ordered must be made to avoid delay and interruptions in actual manufacturing.

He/She is also responsible for canvassing and negotiating supplies and materials needed by the company.

Qualifications - Male or Female - At least 25-30 years old - A graduate of any 4 years course related to the field - Broad knowledge in supplies and material procurement - Can able to meet deadline - Hardworking and trustworthy


Maintenance Personnel Responsible in assuring that company plant and equipment

are in good condition and functioning efficiently. He is also responsible in maintaining the conditions of the

assets.

Qualifications - Male - At least 25-35 years old - Preferably a graduate of mechanical engineer - With at least 3 years experience related to the field - Has abroad knowledge in machineries and can

handle machineries with due care - Hardworking, trustworthy and can work under

pressure


Utility

Responsible in maintaining the cleanliness of company premises and assuring that working within the company is conducive.

Qualifications - Male or Female - At least 22-30 years old - Must have at least 3 years working

experience related to the field - Hardworking and trustworthy


Driver

Is the one who drives company vehicles within and outside the company premises.

He is also responsible in transporting the products in their respective dealers/ outlets.

Qualifications - Male and at least 23-35 years old - Must have at least 5 years of professional

driving experience - With professional driver’s license - At least a high school graduate


Helpers/ Workers They are the people that work during production. They

are the one that first handle the product during and after production.

Qualifications - Male and at least 20-25 years old - With a minimum of at least 2 years working

experience in a manufacturing company - Can handle product with due care - Can follow complex and restrictive instructions - Must have a high endurance and good physical

conditions - Can work under pressure and work overtime if needed


Payment of Salaries/Wages

To be paid twice a month, every 15th and 30th of the month.

Employee Benefits

In addition to the salaries, the company provides certain benefits to be given to all employees.

These include the SSS benefits. This covers the sickness benefit, maternity benefit, paternity benefit, retirement benefit, death benefit and disability benefit.

A social security contribution is required to include both the employer and employees share.

The employee benefits will be given corresponding amount of employee’s monthly salary provided that each employee will contribute in the suggested amount provided by the institutions.

Pag-ibig fund contribution shall be given to employees which covers the housing program, livelihood program, savings and multi- purpose loan program.

Other Employee Benefits 1.13th Month Pay – Each employee are entitled to a 13th month pay, to

be release on the 1st week of June. This will be equivalent to 1/12 of their basic salary.

2.Service Incentive Leave- Every employee who has render at least one year of service shall be entitle to a yearly service incentive of five days with pay. The term “at least one year” means service with 12 months whether continuous or broken reckoned from the date the employee started working including authorize absence and paid regular holidays.

3. Group Accident and Life Insurance- The company see to it that each employee are insured. This includes accidents that could result to death or permanent disability. It also covers medical expenses for treatment of injuries, which result to disability or death.

4. Death Benefits- Cash benefits in the form of a monthly pension and allowance for burial expenses given to the dependents.

5. Disability Benefits- Cash benefit given to the employees who suffer permanent, total or partial disability in the form of monthly pension.

6. Retirement Benefits- Given to the employees that under at least 20 years of service in the company. This is based on the accumulated years of service multiply by the monthly salary multiply by 150%.

Other Employee Benefits 7. Separation Pay- Upon the employee’s separation to the employer,

the employees will receive 1 year monthly salary for every 5 years of service to the company plus the corresponding benefits.

8. Maternity Leave- Each employee is entitled to have 60 days maternity leave and will receive the total amount of salary covered by the maternity leave.

9. Paternity Leave- Each employee is entitled to have 1 week paternity leave and will receive the total amount of salary covered by the paternity leave.

10. Sick Leave- Utilized at the discretion of the employee and is granted for sickness of the individual employee, hi or her spouse, children, or other immediate family members living in the household. Sick leave may be accumulated up to a maximum of 90 days and may be carried over from one employment year to the next.

11. Cost Of Living Allowance- As mandated by the Labor code of the Philippines that each employee will receive P20 a day.

12. Christmas Bonus- It is equivalent to a one month salary of each employee. It will only be given when the company earn a reasonable profit for the year.

Company Rules and Regulations

Policy Any regular and directly hired contractual employee in any department irrespective of

position, who violates company rules and regulations, shall be subject to disciplinary action.

Provisions

I. Offenses A. Habitual Tardiness Habitual or repetitious tardiness at work. Everyone shall observed punctuality in attendance.

Arriving one hour late at least four times in any calendar month without valid reason, not observing proper break periods and leaving the factory premises early before the end of shift time are considered habitual tardiness.

B. Absence Without Official Leave (AWOL) Absence from work without official leave, the employees fails to notify his immediate

supervisor of the reason thereof or even if he gives such notice the opinion of the company, the cause is not justified.

C. Misconduct and Misbehavior 1. Commission of an act, which is or may constitute a crime. 2. Commission of immoral act within company premises. 3. Concealing a disease, which endangers his fellow workers. 4. Carrying prohibited weapons, drugs or other banned objects within the company

premises. 5. Smoking within company premises and failure to meet security requirement of the

company. 6. Intentionally destroying or damaging company property. 7. Circulating false and confidential information affecting the interest of the company.

Policy D. Dishonesty 1. Substituting product with intent to gain 2. Stealing from the company. 3. Falsifying personal records/document either upon applying or during

employment.

E. Insubordination/ Discourtesy 1. Failure to carry out instructions of his superiors. 2. Disobedience to the lawful orders of his superiors in connection with his

duties. 3. Insult company official while discharging official functions.

F. Negligence of Duty 1. Sleeping while on duty which adversely affects the interest of the company. 2. Gross negligence in assigned duties. 3. Frequently receiving visitors during office hours or making frequent personal

telephone calls.

G. Violations of Safety Rules 1. Smoking within company premises. 2. Removing safety devices from machinery, equipment or any other property

without permission. 3. Failure to wear safety attire within company premises. 4. Driving company vehicle without authority or allowing unauthorized

persons to operate company vehicle. 5. Unauthorized entry in restricted areas within company premises.

II. Disciplinary Action A. Written warning This is a written notice given to an employee for committing an

infraction of a rule, calling his attention. When an employee receives three (3) written warnings regarding the same offense he will be under observation for 30-day period from the date of receipt of the last warning.

B. Light Suspension This is a penalty placing an employee under suspension from one to

fourteen day for committing the same offense during the 30-day period observation.

Light suspension deprives an employee of his pay during the period of his suspension and places him under observation of 60-day period from the last date of suspension.

C. Grave Suspension. This is a penalty imposed on habitual offenders who commit serious

violation of company rules and regulations placing them under suspension from 15-30 calendar days.

Grave suspension deprives an employee of his pay during the period of his suspension and places him under observation of 90-day period from the last date of suspension.

II. Disciplinary Action D. Summary Dismissal This is the termination of an employee for cause. Commission of an

extremely serious violation of company rules and regulations while he is under observation after having been voted out a grave suspension, would result in Summary Dismissal of an employee.

Causes for Termination: 1. Serious misconduct by the employee of the lawful orders of his

employer. 2. Fraud committed by the employee resulting to a loss in operation of

the company. 3. Commission of a crime within company premises. 4. Poor efficiency on the job. 5. Permanently disability on prolonged illness.

E. Qualified Penalty The penalties of light suspension and grave suspension maybe

qualified by the extent or amount of the loss or damage to persons, the gravity or seriousness of the offense and the manner and circumstances of its commission, in which case such penalties could extend up to Summary Dismissal.

• Project design/organization should be in line with project rationale and objectives

• Participating agencies/ key players must be appropriately identified

• Roles/functions of key players must always be clearly defined

• Derivative functions of organizational units must contribute to the attainment of project objectives

• Obligations and benefits (to be derived) must also be clearly stated

• Sufficient resources must be provided• There must be flexibility in implementation

ALWAYS REMEMBER

FOUR TYPES OF MEN NEEDED IN THE ORGANIZATION

WISE BRAVE COVETOUS STUPID

THE END

THANK YOU VERY MUCH!!!!

7. organization feasibility

Business

board of directors

business founders

election of directors

business structure

years old

following duties

directors andthe stockholders

years of experience