7 Advantages of Outsourcing Scanning

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Security

SOC 1/SSAE 16 Type II Certifi edWe take the trust and confi dence of our customers

very seriously. Our participation in routine SOC

audits is a best practice to assure our customers

and prospects of the integrity of our internal

processes.

HIPAA CompliantHIPAA-compliant handling of patient records and

other sensitive health records to ensure privacy.

100% Chain of CustodyWe utilize our own staff and company vehicles

to box, load, and transport your documents, so

you don’t have to worry about third-party logistics

companies handling your documents.

Rigorous Employee ScreeningEvery employee with access to the Production Area

must have a full security background check and

pass security awareness training.

Your documents & data are secure.

Our team of document imaging special-ists maintains the security of your docu-ments and data in compliance with the highest security standards.

When selecting a scanning and conversions provider, you

want to know that you’re putting your documents and data

in good hands. MTS Software Solutions has established

security controls and procedures of the highest standards

to ensure that your documents and data are secure.

We keep your documents & data secure.

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Efficiency

Strict SOPs Our standard operating procedures are time-tested

and continually evaluated to improve on what we

know to be the best in the industry.

Top-of-the-line Hardware & Software We invest in the best equipment available to

increase scanning and processing speeds.

Comply with Strict SLA’s We can comply with tight turn-around times and

strict service-level agreements.

Your document imaging projectdeserves efficient results.

Our people and processes operate ef-fi ciently to deliver our projects on time and on budget.

With 30+ years of document imaging experience, we have

tried and true internal procedures that allow us to deliver

results effi ciently and effectively.

We deliver resultsquickly and effi ciently. “I am very satisfi ed with all aspects of the scanning

system that MTS set up for my business, and with their staff. I would defi nitely recommend them if you need help moving to paperless and/or effi ciently organizing any business paperwork or documentation.

- Nathan A. Barsky, Barsky Diamonds, LLC.

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Reliability

In-house Scanner Maintenance Team As hardware vendors, we have a team of hardware

technicians who are available to service our

production scanning equipment to minimize any

downtime for your project.

Disaster Recovery Systems & Protocol Our systems are routinely backed-up to prevent any loss of data.

Dedicated, On-shore Team Our team of Imaging Specialists are located at our NJ facility and are dedicated only to executing high-quality scanning and document processing projects. Many of our team members have been with us for many years.

Reliable document imaging results.

We have thousands of satisfi ed custom-ers who repeatedly rely on our service year after year.

We offer reliability thatour competition cannot.

“With the high level of service MTS offers and the fast-est turn around time we have experienced, it is easy to say that we are very satisfi ed with the services we have received.”

- James R. Grant, VP, Community Banking Division Benefi cial Savings Bank

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Volume

Multiple Shifts Per Day We have the personnel, processes, and capacity

to run multiple shifts per day to meet strict time-

based SLAs for projects of any size. Our Production

Scanners have the capacity to scan over 200,000

images per shift.

Machines to Support Multiple Formats Our scanning machines have the capacity to scan

multiple document sizes and formats including

standard business documents, legal documents,

large format drawings, books, magazines,

newspapers, microfi lm, and microfi che.

Ample Warehouse & Storage Space The warehouse at our production facility has ample storage capacity to accommodate large quantities of boxes in the queue and/or boxes of previously scanned fi les ready for transport or destruction.

Ready to process any volume and type of documents.

We have the infrastructure to scale our scanning services to accommodate proj-ects of all shapes, sizes, and formats.

You want to hire a scanning provider that has the

infrastructure to accommodate any volume of documents

or any document types. Our Production Facility, warehouse,

equipment, personnel, and processes are suited to scale

and can process jobs of any shape, size, or volume in a

timely manner.

We accommodate bulk scanning services of all sizes.

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Integrity

Custom Box Barcode Tracking System Our software development team has created a box

barcode tracking system that helps us determine

where each box is in the scanning process and

ensures that no boxes go missing or un-scanned.

Document Inventory Verifi cations Throughout the scanning process, we routinely verify that our box and image inventory matches what was received.

Document Image Validations We have manual validation procedures in place to ensure that all images are being captured by the equipment and no documents is left behind.

Industry-leading Data Clean-up We use image enhancement and perfection software that helps to ensure that the scanned image is high quality. This includes despeckling, de-skewing, auto-rotating, etc.

Intact, accurate, and complete digitized data integrity.

Data integrity is paramount to the suc-cess of your scanning projects.

The integrity of your indexed document images and related

data is paramount to the success of your scanning project.

Otherwise, why would you do it? That’s why we take it very

seriously.

We take document anddata integrity seriously.

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Convenience

Consultative Approach Our team offers a consultative approach to

help you understand the ROI of scanning your

documents as well as the opportunities to improve

processes and reduce the time and expense of

managing paper going forward.

Flexible Pricing & Payment Plans We understand that one lump sum price does not

fi t all. We propose multiple options for digitizing

your documents at a pace and a price that makes

sense for your business today and into the future.

Assigned Account Executive Start-to-fi nish project updates and accessibility to

answer questions or concerns.

Dedicated Conversions Department We have a team of dedicated Imaging Specialists who have years of experience delivering high-quality, timely, and cost-effective scanning projects.

Enjoy the convenience ofdocument imaging with us.

Our team works with you to ensure that your project is aligned with your busi-ness goals, timeline, and budget.

We combine consultation with fl exible project and pricing

options to minimize stress and maximize ROI.

Our consultants make yourexperience simple and convenient.

“MTS is super-professional, effi cient and friendly. Thanks for making everything easy.”

- John Hajinlian, IT Manager / SFE Facilitator RC Olsen Cadillac, Inc.

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Execution

Document Management Expertise We are not just another scanning services provider,

we are expert document management and ECM

software solutions providers. We can help your

organization develop and execute a strategy to

transition to a more effi cient, digital workplace.

Business Processing OutsourcingMaybe your business (or your customers) are not

ready to give up the paper. That doesn’t mean that

your employees are stuck processing and storing

paper forever. We offer a number of solutions

and services to reduce paper such as outsourced

mailroom and/or document BPO services.

Project Management PracticesDon’t have the project management resources on your team? No problem! We have a team of experienced and PMP-certifi ed Project Managers that can make a digitization project smooth and seamless.

Document imaging results executedon-time, on-budget, and on-value.

We help our customers develop and exe-cute document management strategies to maximize ROI.

The bottom-line is that MTS Software Solutions can

execute. We deliver our projects on-time, on-budget, and

with highest standards of quality. With our infrastructure,

proven processes, dedicated team, and stellar reputation,

we offer our clients a “SERVICE” promise that we can keep.

We go beyond just getting the job done.

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Outsource to the Specialists● REDUCE EXPENSES - Cut Costs Related to Managing Paper

● SAVE TIME - Leverage the Effi ciency of Our Experts

● REDUCE RISK - Ensure Compliance for Audit Preparation

With 30+ years in the information management industry,

we’ve established the expertise, credibility, and best

practices to meet our customers’ requirements and exceed

their expectations.

Document Scanning >

For more information, visit

BACKFILEArchives & Legacy Documents

Records & Back Logs

Collections & Back Issues

Historical Documents

BOOK & LARGE FORMATBooks, Folios & Periodicals

Blueprints, Architectural Drawings,

& Engineering Plans

DAY-FORWARDLoan Documents

Invoices & Claims

Outsourced Mailroom

Lockbox

MICROFORMMicrofi lm

Microfi che

Aperture Cards

USE CASES INCLUDE:● ACCOUNTS PAYABLE

○ Invoice Header Data Extraction

○ Line-item Details

○ G/L Coding

○ ERP Integration

● MORTGAGE

○ Loan Document Identifi cation

& Indexing

○ Custom Stacking Orders

○ Documentation Checklists

○ Cross-document Data Extraction

& Validation

● HEALTHCARE

○ Medical Records

○ Paper Charts

● HUMAN RESOURCES

○ Personnel File Processing

● Claims Processing

● Lockbox/Remittances

● Outsourced Mailroom

● Permit Applications

● Bills of Lading

...and more!

“MTS provided the much needed cost-effective and time-saving resolution to our needs to convert our pa-tient paper charts into electronic format. Without their determined pursuit, our project would not have been a success and PCA would still be knee-deep in paper.

- Maureen Boyle, RN, Practice Manager, Pennsylvania Cardiology Associates

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“I wanted you to know I am really pleased with the work MTS Software Solutions performed on my reference binders. I was facing a serious challenge with our Ac-creditation Survey, and having all of the images of the documents helped me pass the audit with fl ying colors.

As an HR Administrator, Healthcare Professional and Business Owner, the ability to have both the PDF and Word versions of all my documents has made my job much easier. Now I can access, update, and share any changes in important policies, procedures, and/or protocols anywhere, anytime. My visiting nurses can access important information directly from our intranet, and the whole process has been a tremendous im-provement in effi ciency.

I would recommend your service to any HR Department or paper intensive environment looking to go paperless. Staying on the cutting edge is essential in my business, and the time I have saved searching for paper has my life much easier with the technology provided by your team.”

-Maria B. Cadiz, CFO and HR DirectorVeritas Home Care, Inc.

Pass Audits with Flying Colors!

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PROJECT ASSESSMENTThe fi rst step of any scanning project is to review the details & requirements including source document format, types of fi les to be scanned, number of images, time frame, location, etc.

PICK UP & TRANSPORTIf your project is to be performed at our secure facility, we can box, inventory, and transport your documents in our company-owned vehicles maintaining “chain-of-custody” throughout the project.

DOCUMENT PREPARATIONWe accept paper in all conditions…stapled, with paper clips, covered with post-it notes, and more. At this step, we prepare the paper for scanning and can even capture the content of your post-it notes.

SCANNINGOur full-time scanning services team uses production-level document scanners and industry-leading scanning software to produce accurate image results as effi ciently as possible.

IMAGE ENHANCEMENT & VALIDATIONQuality control is important to us and occurs at every step of the process. At this step, we have a team dedicated to verifying the image quality and confi rming the accuracy of the associated data.

CUSTOM INDEXINGA dedicated document indexer performs an additional review for image qual-ity and assigns index values (metadata) to each image for easy and effi cient search and retrieval.

DELIVERY OF DOCUMENT IMAGES & DATAWe offer various options for delivering the digital fi les including CD/DVDs, Secure FTP, Encrypted Hard Drive, and import and/or integration to business systems.

STORAGE, DESTRUCTION, OR RETURNDepending on the preference of the client, we can facilitate long-term stor-age, secure destruction, or return delivery of your documents.

What to ExpectScanning | Document Indexing | Data Entry

Whether you choose to utilize our secure on-shore

facilities or scan at your location, you can rely on the trust,

experience, and expertise of our dedicated team to execute

a quality, cost effective scanning project. By outsourcing

document indexing and data extraction, you can improve

turn-around times without sacrifi cing accuracy or security.

Our Business Process Outsourcing (BPO) services allow our

clients to streamline labor-intensive document processes

of any type or complexity. We offer consultative services,

competitive prices, and fl exible payment plans to ensure

the value of your project is aligned with your business

requirements and budget.

“We had 170 thousand drawings ... stored in the basement of Public Ser-vice.

Now everything is in a little hard drive that MTS gave to us. It was amazing.”

- Felix Ruiz, Technical Specialist, PSEG

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Leave the Paper Pushing to Us.

With a combination of top-notch technology, industry-

leading equipment, and a rigorously trained team of

operators, we can help your company reduce the burden

of paper-handling and manual data entry.

Request a Quote >

Simple. Sensible. Secure.

“MTS has converted our customer IRA fi les to a digital format that was imported into our imaging system. The benefi ts are instant access to work from any requestor at the bank for im-proved customer service and as an effective disaster recovery solution.

We have found MTS to be an excellent service provider. I would recommend them to any

customer, large or small who needs to depend on a reliable vendor for their Check Imaging, Conver-sion, or Document Management requirements.”

- Kenneth G. Emerson, FSVP/CIO/CTO, Boiling Springs Savings Bank