52nd AIAA/ASME/ASCE/AHS/ASC Structures, Structural Dynamics, and Materials Conference

19th AIAA/ASME/AHS Adaptive Structures Conference13th AIAA Non-Deterministic Approaches Conference13th Dynamics Specialists Conference12th AIAA Gossamer Systems Forum7th AIAA Multidisciplinary Design Optimization Specialist

Conference

“Technologies for the Next Generation of Aircraft”

April 4-7, 2011Sheraton Denver

Denver, CO

Agenda

• Welcome (Naik)• Introductions (Odegard)• Site description (Chenevey)• Organizing Committee responsibilities (Odegard)• Keynote speakers, lectures, and awards lunch

(Naik)• Technical Program (Odegard)• ScholarOne (Odegard)• Fall planning meeting (Odegard/Chenevey)• Other business• Adjourn (Naik)

AIAA SupportElizabeth CarterProduct Manager(310)726-5001E-mail: elizabethc@aiaa.org Serves as the central coordinator for one or more components such as the technical program, professional development, exhibits, honors and awards, memberships, publications, etc. Responsible for coordinating the various components and overseeing its health and growth over time.

Cathy CheneveyEvent Manager(703)264-7574E-mail: cathyc@aiaa.orgResponsible for managing logistics and onsite management of the event and all ancillary components.

Laura ShermanMarketer(703)264-7519E-mail: laura.sherman@aiaa.orgResponsible for developing and implementing the marketing and promotion activities of the event including the stand-alone Call for Papers and Preliminary Program Pieces.

Ann AmesTechnical Papers Manager(703)264-7549E-mail: anna@aiaa.orgResponsible for facilitating the abstract and paper submission process and providing ScholarOne support

AIAA Support

Lynne DavidCustomer Service Representative(703)264-7503E-mail: lynned@aiaa.orgResponsible for the processing of conference registrations, both prior to and during the event.

Betty GuillieTechnical Activities Committee Liaison(703)264-7573E-mail: betty@aiaa.orgServes as primary staff interface to Technical Activities Committee and Technical Committees

Carol StewartHonors and Awards Liaison(703)264-7623carols@aiaa.orgResponsible for facilitating the onsite Awards Luncheon program

Tricia CarrProgram Manager, Professional Development Programs(703)264-7523E-mail: triciac@aiaa.org

SDM Organizers

52nd SDM General Chair

Rajiv A. NaikPratt & Whitney

East Hartford, CT(860)565-7477

rajiv.naik@pw.utc.com

52nd SDM Technical Chair

Gregory M. OdegardMichigan Technological University

Houghton, MI(906)487-2329

gmodegar@mtu.edu

Student Papers Technical Chair

Gregory A. SchoeppnerAir Force Research Laboratory

Wright-Patterson AFB, OHgreg.schoeppner@wpafb.af.mil

Co-Located Conference Organizers

Adaptive Structures General Chair

Norman M. WereleyUniversity of Maryland

College Park, MD(301)405-1927

wereley@umd.edu

Adaptive Structures Technical Chair

Edward V. WhiteThe Boeing Company

St. Louis, MO(314)232-1479

edward.v.white@boeing.com

NDA General Chair

Philip S. BeranAir Force Research Laboratory

WPAFB, OH(937)255-6645

philip.beran@wpafb.af.mil

NDA Technical Chair

Tiagaraja KrishnamurthyNASA Langley Research Center

Hampton, VA(757)864-3207

t.krishnamurthy@nasa.gov

Co-Located Conference Organizers

GSF General Chair

Houfei FangJet Propulsion laboratory

Pasadena, CA(818)354-0829

houfei.fang@jpl.nasa.gov

GSF Technical Chair

Sergio PellegrinoCalifornia Institute of Technology

Pasadena, CA(626)395-4764

sergiop@caltech.edu

MDO General Chair

Christopher A. MattsonBrigham Young University

Provo, UT(801)422-6544

mattson@byu.edu

MDO Technical Chair

Vladimir O. BalabanovThe Boeing Company

Seattle, WA(425)266-3531

vladimir.balabanov@boeing.com

Co-Located Conference Organizers

Dynamics Specialist General Chair

Paul F. TaylorGulfstream Aerospace Corporation

Savannah, GA(912)965-7030

paul.taylor@gulfstream.com

Dynamics Specialist Technical Chair

John B. KosmatkaUniversity of California

La Jolla, CA(858)534-1779

jkosmatka@ucsd.edu

TC Representatives

Structures TCGrant Henson

Analex CorporationBrook Park, OH(216)977-0266

grant.henson@analex.com

Structural Dynamics TC (secondary)Jonathon Black

Air Force Institute of TechnologyDayton, OH

(937)255-3636 ext. 4578

Materials TCGary Seidel

Virginia TechBlacksburg, VA(540)231-9897

gary.seidel@vt.edu

Design Engineering TCBrian Robbers

AerojetSacramento, CA

(916)355-3642brian.robbers@aerojet.com

Structural Dynamics TC (primary)Joseph Slater

Wright State UniversityDayton, OH

(937)775-5085

TC Representatives

Survivability TCEric P. FahrentholdUniversity of Texas

Austin, TX(512)471-3064

Survivability TCJeff Kloos

GE Avaition/Aircraft EnginesCincinnati, OH(513)243-5342

Society Representatives

ASME Representative

Gregory M. OdegardMichigan Technological University

Houghton, MI(906)487-2329

gmodegar@mtu.edu

ASCE Representative

Wieslaw K. BiniendaUniversity of Akron

Akron, OH(330)972-6693

wieslaw@uakron.edu

Previous/Future SDM Chairs

2010 SDM General Chair

Sankaran MahadevanVanderbilt University

Nashville, TN(615)322-3040

sankaran.mahadevan@vanderbilt.edu

2010 SDM Technical Chair

Ramesh MallaUniversity of Connecticut

Storrs, CT(860)486-3683

mallar@engr.uconn.edu

2012 SDM General Chair

Steve Russell (Structures TC)Vought Aircraft

2012 SDM Technical Chair

Stephen Clay (Structures TC)AFRL

Agenda

• Welcome (Naik)• Introductions (Odegard)• Site description (Chenevey)• Organizing Committee responsibilities (Odegard)• Keynote speakers, lectures, and awards lunch

(Naik)• Technical Program (Odegard)• ScholarOne (Odegard)• Fall planning meeting (Odegard/Chenevey)• Other business• Adjourn (Naik)

Conference Location

Sheraton Denver Downtown Hotel

1550 Court PlaceDenver, Colorado 80202

(303) 893-3333http://www.sheratondenverdowntown.com/

Room Rates

• Room rates: $179 + tax single/double occupancy• 30% of room block at the prevailing federal government per diem

(current $149) – Federal government ID required to receive this rate

• Situated on 16th Street Mall, allowing immediate access to restaurants, bars, shopping, light-rail, etc.

Agenda

• Welcome (Naik)• Introductions (Odegard)• Site description (Chenevey)• Organizing Committee responsibilities (Odegard)• Keynote speakers, lectures, and awards lunch

(Naik)• Technical Program (Odegard)• ScholarOne (Odegard)• Fall planning meeting (Odegard/Chenevey)• Other business• Adjourn (Naik)

Committee Responsibilities· SDM General Chair

- Book lecturers/speakers· SDM Technical Chair

- Help prepare the technical program· TC representatives and co-located chairs

- Assign reviewers for abstracts in respective areas- Encourage reviewers to complete reviews on time- Accept/reject abstracts based on reviews- Build technical sessions with accepted abstracts- Place technical sessions within the conference program- Assign chairs and co-chairs for technical sessions- Keep track of student papers- Encourage authors to submit manuscripts on time- Book lecturers/speakers- Attend fall planning meeting- Send rejection letters

Agenda

• Welcome (Naik)• Introductions (Odegard)• Site description (Chenevey)• Organizing Committee responsibilities (Odegard)• Keynote speakers, lectures, and awards lunch

(Naik)• Technical Program (Odegard)• ScholarOne (Odegard)• Fall planning meeting (Odegard/Chenevey)• Other business• Adjourn (Naik)

Keynote Speaker/lecturer Responsibility

• SDM Keynote – Naik• SDM Lecture – Naik• SDM Awards Luncheon speaker – Naik• ASC Keynote – Wereley• GSF Keynote – Fang• MDO Keynote – Mattson• NDA Keynote – Beran• DSC Keynote – Taylor• ASME Lecture – Odegard/Wereley

Theme: “Technologies for the Next Generation of Aircraft”

Awards Luncheon

• Walter J. and Angeline H. Crichlow Trust Prize• ASME/Boeing Best Paper• ASME Adaptive Structures and Materials

Systems Prize Lecture• Gossamer Systems Forum Best paper• Jefferson Goblet (Schoeppner)• Harry H. and Lois G. Hilton Student Paper Award

in Structures (Schoeppner, Hyer, Henson)• Lockheed Martin Student Paper in Structures

(Schoeppner, Hyer, Henson)

Agenda

• Welcome (Naik)• Introductions (Odegard)• Site description (Chenevey)• Organizing Committee responsibilities (Odegard)• Keynote speakers, lectures, and awards lunch

(Naik)• Technical Program (Odegard)• ScholarOne (Odegard)• Fall planning meeting (Odegard/Chenevey)• Other business• Adjourn (Naik)

Conference Time Line· February 12, 2010 - Complete draft CFP· April 1, 2010 - CFP in the April 2010 Aerospace America· April 11, 2010 - SDM 2011 planning meeting 19:00-21:00 hrs· April 19, 2010 - Abstract submission begins, CFP posted· July 23, 2010 - Proposed special sessions to G. Odegard· August 9, 2010 - Abstract deadline· Sept/Oct 2010 - Fall planning meeting (TBD)· October 22, 2010 - Completed conference program

submitted· November 8, 2010 - Complete technical session titles &

chairs· November 12, 2010 - Prelim program text to AA editor· November 22, 2010 - Session chair instructions e-mailed· November 22, 2010 - Letters of acceptance emailed· November 29, 2010 - Rejection letters sent · March 14, 2011 - Student manuscripts deadline· March 14, 2011 - Manuscript deadline · April 4-7, 2011 - Conference dates

Preliminary Conference AgendaSunday Monday Tuesday Wednesday Thursday

April 3, 2011 April 4, 2011 April 5, 2011 April 6, 2011 April 7, 20117:00 - 7:30 am Speakers Speakers Speakers Speakers7:30 - 8:00 am breakfast breakfast breakfast breakfast8:00 - 8:30 am SDM ASC DSC MDO8:30 - 9:00 am Keynote Keynote Keynote Keynote9:00 - 9:30 am Coffee break Coffee break Coffee break Coffee break

9:30 - 10:00 am10:00 - 10:30 am Technical Technical Technical Technical10:30 - 11:00 am sessions sessions sessions sessions11:00 - 11:30 am (5 papers) (5 papers) (5 papers) (5 papers)11:30 - 12:00 pm12:00 - 12:30 pm12:30 - 1:00 pm Lunch break Lunch break Awards Lunch break1:00 - 1:30 pm Luncheon1:30 - 2:00 pm SDM NDA2:00 - 2:30 pm Lecture Keynote Coffee break Technical2:30 - 3:00 pm Coffee break Coffee break sessions3:00 - 3:30 pm (6 papers)3:30 - 4:00 pm Technical Technical Technical4:00 - 4:30 pm sessions sessions sessions4:30 - 5:00 pm (6 papers) (6 papers) (6 papers)5:00 - 5:30 pm Registration5:30 - 6:00 pm open ASME6:00 - 6:30 pm Opening GSF lecture Lecture6:30 - 7:00 pm reception Y.P. Reception7:00 - 7:30 pm7:30 - 8:00 pm8:00 - 8:30 pm Committee Committee Committee8:30 - 9:00 pm meetings meetings meetings9:00 - 9:30 pm

9:30 - 10:00 pm

Preliminary Session Layout

· Full 4-day schedule· Max of 5 papers in each morning session· Max of 6 papers in each afternoon session· 16 Concurrent sessions (16 * 44 = 704 Max abstracts)· No TC or co-located conferences will have more than 3

concurrent sessions· Treat the preliminary session layout as the maximum allowable

for each TC or Conference· TC and conferences do not have to use all sessions allocated to

them· Minimum 4 papers per session (can double up if necessary)· Number of sessions per area will be defined once the abstracts

are in- Acceptance rate will likely be around 82%- I will send you session allocation after the abstract due date

Session Layout Guidelines

· Do not schedule an author to present two papers at the same time

· Do not schedule an author to present back-to-back papers in concurrent sessions

· Do not schedule such that a session chair must present a paper in a concurrent session

· Do not make an author wait by scheduling one paper on Monday and the next on Thursday

Abstract Review Guidelines

· Consistent standards of review for all TCs and conferences- All abstract have 3 reviews- Reasonable acceptance rates

· Invited vs. encouraged papers- The only truly invited papers are the keynote addresses and the

SDM lecture- ALL other papers must go through the abstract review process

· Swapping of abstracts with other TC or Conferences as appropriate is encouraged

· Abstract requirement, as stated in CFP & AIAA website:

Selection of papers for all conference sessions will be based on extended abstracts of no less than 1000 words (5 to 6 pages in length with 12-point font, including cover page, figures, tables and text) in which the authors must clearly identify the aspects of the work that are new and significant

Abstract Review Procedure

· As soon as the website closes for abstract submission, assign the abstracts you have to 3 reviewers

· Continue to watch for late abstract submissions to assign to reviewers

· For TCs, assign abstracts to TC members and others outside of the TC

· For reviewers who do not complete reviews, give them one reminder. If they do not respond, assign abstracts to someone else and report to TC chair

· ScholarOne will assign a total score based on reviewer reports (?)

· Select cut-off score for acceptance based on number of assigned sessions (which is based on conference acceptance rate)

Session Design Procedure

· Organize accepted abstracts into topic categories

· Assign a session title· Assign order of presentations

- Assign authors of questionable record of attendance at the end of sessions

- Assign international papers at the end of sessions

· Assign session chair and co-chair

Special Sessions· Two types of special sessions:

- Sessions in which individuals solicit abstracts and are involved in the session layout and chair/co-chair decisions (common)· Can span different TCs/conferences, but must be clearly defined· TC/conference reps are ultimately responsible for them· Must adhere to abstract requirements and cut-off scores· Organizers do NOT have final say for abstract acceptance· Come out of TC/conference session allotment· Submit proposal to Odegard by July 23 with special session title,

purpose, session organizers and session chairs/co-chairs- Sessions which are treated almost the same as TC/co-located

conferences (not common) e.g. Wind energy, International sessions· Multiple TC/conference reps share responsibility· Have their own session allotment

· No “invited” (un-reviewed) papers

Student Papers

· Student papers reviewed like all other papers· All primary authors of student papers must be

students at the time the abstract is submitted for consideration

· “SDM 2011 student paper competition” must be placed above the title of the paper on the first page of the abstract to be eligible for the competition

· Student papers will be presented during regular sessions, and will be placed in the appropriate sessions

· Remaining details to be established by student paper competition chair

Paper/Poster Standby

· Paper withdrawals create gaps in sessions· Two standby/upgrade ideas discussed by 52nd

organizing committee- Posters in a poster session can be upgraded to

presentations to fill empty slots, as long as papers are submitted

- A group of standby presentations can be upgraded within weeks of the conference, as long as papers are submitted

Agenda

• Welcome (Naik)• Introductions (Odegard)• Site description (Chenevey)• Organizing Committee responsibilities (Odegard)• Keynote speakers, lectures, and awards lunch

(Naik)• Technical Program (Odegard)• ScholarOne (Odegard)• Fall planning meeting (Odegard/Chenevey)• Other business• Adjourn (Naik)

ScholarOne

· We have previously used Conference Administrative System (CAS)

· ScholarOne is replacing CAS for 2011 SDM· ScholarOne never used before for SDM conference (used

for other AIAA conferences)· A startup user guide is available (pdf)· From Eliot Winer (experienced user):

- Once you understand the interface, ScholarOne is very powerful

- It is easy to perform functions on single papers, not as convenient for large groups of papers

· Online training session? (Ann Ames)

Agenda

• Welcome (Naik)• Introductions (Odegard)• Site description (Chenevey)• Organizing Committee responsibilities (Odegard)• Keynote speakers, lectures, and awards lunch

(Naik)• Technical Program (Odegard)• ScholarOne (Odegard)• Fall planning meeting (Odegard/Chenevey)• Other business• Adjourn (Naik)

Fall Planning Meeting

· Objective: Finalize the technical program· Possible location sites

- Conference Hotel, Denver- AIAA Headquarters (near Dulles Airport)- AIAA office in El Segundo (near LAX)- Another centrally-located city (e.g. Chicago)

· Dates- Monday, September 27, 2010- Monday, October 4, 2010- Monday, October 11, 2012

Strategy for a Smooth Fall Meeting

· Have all TC/Conference planning completed before the fall planning meeting

· The following information is due to Tech Chair (Odegard) two weeks before the fall planning meeting (from each rep):- Number of total reviews assigned- Number of total reviews completed- Proposed cut-off score- Proposed session layout (template will be

provided by Odegard)- Student papers

Agenda

• Welcome (Naik)• Introductions (Odegard)• Site description (Chenevey)• Organizing Committee responsibilities (Odegard)• Keynote speakers, lectures, and awards lunch

(Naik)• Technical Program (Odegard)• ScholarOne (Odegard)• Fall planning meeting (Odegard/Chenevey)• Other business• Adjourn (Naik)