5.0 proposed system (autosaved)

5.0 THE PROPOSED SYSTEM

Our proposed system is the Inventory system that will help them improve

their work process in a minimum time. This system will also provide accurate

information reports regarding their business.

5.1 SYSTEM OVERVIEW

The Inventory System provides a complete set of methods to support inventory

handling. All users of the Inventory System need the same functionality to complete their

varied tasks.

Remove items from inventory.

Notify the store of a customer’s intent to purchase an item that is not currently in

stock. (backorder)

Notify the store of a customer’s intent to purchase an item that has never been in

stock. (preorder)

Sales and Inventory System for THM 5 - 1

5.2 PROCESS SPECIFICATION

5.2.1 DATA FLOW DIAGRAM

In using inventory system, admin will have the authority to access the record of

guest’s application while employee can access the transaction of sale. The

employee must fill up all necessary blanks in registration of account.

In login form, the employee must input username and password in order to have an

authorize in operation of transaction of reservation. If the employee has intruder or

other person can login account, in login form employee can change password

anytime she/he want. In transaction of sale, customer must fill up all applications

such as name of customer, address, and contact number.

All data will automatically save in the database of the system that only admin can

authorize to check, edit and update. The employee will total your bill of the

transaction made and the customer will receive a receipt for proof of buying the

product.


Figure 3.0 Context Diagram


5.2.2 DATA DICTIONARY

Table Name: admin

Description: Edit Admin account

Column name Description Data type Records Record 1

user_name Change usename of admin Text 1 ADMIN123pass Change password of admin Text 1 123

Table Name: category

Description: Records of Category of the Products

Column name Description Data type Records Record 1CategoryCode Primary Key Text 1 00001CategoryName Category Name Text 1 Brake

Table Name: customer

Description: Records of Customers

Table

Name: employee


Column name Description

Data type

Records Record 1 Record2

Cust_Code Customer Code Text 2 C-0001

C-0002

FirstName

First Name of the customer Text 2 Pedro

Juan

LastNameLast Name of the

customer Text 2 CruzDela Cruz

AddressAddress of the

customer Text 2Marilao, Bulacan

Manila

ContactNo

Contact # of the customer Text 2

09105146025

09269326624

Description: Information of employee to access through the system

Column name Description Data type Records Record 1User_ID User ID Text 1 E0001

Username Username of the employee Text 1 kurdapyaLastname Last Name of the employee Text 1 abeledaFirstName First Name of the employee Text 1 john pauloPassword Password of the employee Text 1 123Usertype Position Text 1 EmployeeAddress Address of the employee Text 1 marilao,bulacanContact Contact # of the employee Text 1 09363422714

Table Name: product

Description: Records of inventory products

Column name Description Data type Records Record 1 Record 2

Prod_id Product ID/Code Text 2 PR-0001 PR-0002

Prod_name Name of the product Text 2Brake Pads

D580Brake Pads

D540

CategoryCategory of the

product Text 2 Brake BrakeSupplier Supplier of the product Text 2 Yamaha YamahaStocks Stocks or quantity Text 2 50 50

Prod_Price Price of the product Text 2 150.00 100.00Date_create

d Date created Date 2 1/27/2014 1/27/2014

Table Name: purchase


Description: Records of Products that Purchase from the supplier

Column name Description Data type Records Record 1 Record 2 Record 3 Record 4PO_ID Primary Key Text 4 P-001 P-002 P-003 P-004

Prod_ID Product ID/Code Text 4 PR-0001 PR-0002 PR-0001 PR-0002

Prod_NameName of the

product Text 4Brake Pads

D580Brake Pads

D540Brake Pads

D580Brake Pads

D540

Prod_PricePrice of the

product Text 4 123.00 100.00 123.00 100.00Quantity quantity to order Text 4 23 23 23 12

TotalPriceTotal Price of the

order product Text 4 2,829.00 2,300.00 2,829.00 1,200.00

SupplierSupplier of the

product Text 4 Suzuki Yamaha Suzuki YamahaOrder_Date Date Order Date 4 2/2/2014 2/2/2014 2/2/2014 2/2/2014

Table Name: sales

Description: The Records of transaction

Column name Description Data typeRecord

s Record 1 Record 2 Record 3 Record 4Sales_ID Sales ID/Code Text 4 00001 00002 00003 00004Prod_ID Product ID/Code Text 4 PR-0001 PR-0002 PR-0002 PR-0002


product Text 4Brake Pads

D580Brake Pads

D540Brake Pads

D540Brake Pads

D540

Cust_NameName of the

Customer Text 4 Pedro CruzJuan Dela

Cruz Pedro Cruz Pedro CruzProd_Price Product Price Text 4 150.00 100.00 100.00 100.00Quantity Quantity Bought Text 4 2 23 2 23

TotalPrice Total Price Bought Currency 4 300.00 2,300.00 200.00 2,300.00Date_Recorde

d Date Recorded Date 4 2/8/2014 2/8/2014 2/8/2014 2/8/2014

Table Name: supplier


Description: The Information of the Supplier of the products

Column name Description

Data type Records Record 1 Record 2 Record 3

SupplierIDID/Code of

Supplier Text 1 S-0001 S-0002 S-0003

CompNameCompany Name of

the supplier Text 1 Yamaha Suzuki Honda

ContactNameContact Person of

the supplier Text 1 Pedro Cruz Pedro Cruz Pedra Cruz

AdrressAddress of the

supplier Text 1Marilao, Bulacan Manila Valenzuela

ContactNoContact # of the

supplier Text 1 09105146025 09263642212 09363422714

Table Name: tempopurchase

Description: Temporary Records of Products that Purchase from the supplier

Column name Description Data type RecordsPO_ID Puchase Order ID Text 0

Prod_ID Product ID/Code Text 0


product Text 0


product Text 0Quantity quantity to order Text 0


order product Text 0


product Text 0Order_Date Date Order Date 4

Table Name: receive


Description: The Receive Records of items

Column name DescriptionData type

Records

RO_ID Puchase Order ID Text 0Prod_ID Product ID/Code Text 0


product Text 0


product Text 0Quantity quantity to order Text 0


order product Currency 0


product Text 0Received_Dat

e Date Order Date 4

Table Name: temposales

Description: The Temporary Records of transaction

Column name Description Data type RecordsSales_ID Sales ID/Code Text 4Prod_ID Product ID/Code Text 4


product Text 4

Cust_NameName of the

Customer Text 4Prod_Price Product Price Text 4Quantity Quantity Bought Text 4

TotalPrice Total Price Bought Text 4Date_Recorded Date Recorded Date 4

5.3 DATA SPECIFICATION


5.3.1 ENTITY RELATIONSHIP DIAGRAM

Figure 4.0 Entity Relationship Diagram

5.3.2 TABLES/FILES LAYOUT

Name of table: admin

Name of table: category

Name of table: customer

Name of table: employee


Name of table: products

Name of table: purchase

Name of table: received

Name of table: sales

Name of table: supplier

Name of table: tempopurchase

Name of table: temposales


5.4 SCREEN LAYOUT/SPECIFICATIONS

Log-In Form


Main Menu Form


Products Form

User Form


Products Encode Form User Encode Form


Category Form

Supplier Form


Customer Form


Admin Setting Form Admin Account Setting Form


Admin Setting Form

Purchase Order Form

Sales Form


Inventory Report Form Sort Purchase Order Report Form

Sort Sales Report Form Sort Receive Order Report


Purchase Order Report

Receive Order Report


Receive Order Encode Form Payment Form

Sales Report


5.5 Report / Form Specification


Receive Order Report


Product Report


Inventory Report Form


Sales Report Receive Order Report

5.0 proposed system (autosaved)

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