5 keys to

transform your it portfolio and drive change

PrioritizationTransformation projects and investments

are difficult to prioritize

Impacts of ChangeImpacts of change cannot be accurately

measured from a cost perspective

IT AlignmentTransformation

strategies are not aligned with business

goals

IT departments often have difficulty to plan the transformation of their IT landscape because they don’t have a clear view of the value and lifecycle of their IT assets. Another struggle is the ability to properly evaluate the impact of change on their IT portfolio, and prioritize transformation projects due to a lack of relevant criteria.

MAIN CHALLENGES

KEY QUESTIONS

How can I align the IT portfolio with business

goals, while taking control of risks?

Business OperationsHow can I reduce the impact of costs on my IT portfolio transformation initiative?

How can I evaluate transformation plans

using criteria relevant to the business?

How can I assess and compare several projects at the same time?

How do IT asset lifecycles and investments affect

business outcomes?

How can I plan application and technology upgrades?

In order to address these challenges, it will benefit companies to be able to answer these questions...

5 KEYS TO TRANSFORM YOUR IT PORTFOLIO AND DRIVE CHANGE

Implementthe change

Get a clear view of IT asset lifecycles

Knowthe value of each

of your IT assets

Compare transformation

scenarios

Create transformation

scenarios

01 02 03 04 05

To plan an effective transformation of your IT portfolio, it’s valuable to first understand the lifecycle and value of each of your IT assets. Then, create transformation scenarios that will include various initiatives such as phasing out or extending applications. This allows you to prioritize these projects and implement the best scenario using custom assessment criteria such as risk of feasibility, costs, and business impact.

GET A CLEAR VIEW OF IT ASSET LIFECYCLES

Your IT portfolio will evolve based on business projects, technology evolution, and support constraints. Understanding the lifecycles of your IT assets helps you plan change within your IT portfolio. For example, if an application is planned to be retired, you can identify dependencies and the impact on business, coordinate its replacement, and take the appropriate action. The assessment of your IT landscape should also include the evolutions of your IT assets, so you can better prioritize transformation initiatives.

01

Application lifecycles

KNOW THE VALUE OF EACH OF YOUR IT ASSETS

Integrating multiple perspectives, such as business value, risks, and costs, enables you to make informed decisions about the transformation of your IT landscape. You have a better understanding of which applications to invest in, tolerate, migrate or phase out.

02

Tolerate

Year 1

Year 2

Year 3

Innovateor invest

Eliminate Migrate

business value

highlow

high

low

technicalefficiency

LOW

high

cost and

risk

Application assessment

CREATE TRANSFORMATION SCENARIOS

Create transformation initiatives that consider costs and application lifecycles, and assess them through custom criteria.

Define a mix of initiatives and compile them into different transformation scenarios, so you can test multiple possibilities. You can then answer questions like:

• What if this application has to be retired in 6 months/12 months/18 months?• What if two applications are merged into one application in 6 months?

Once you understand the impacts of each transformation scenario, you are able to make informed decisions about your IT portfolio.

Transformation initiative lifecycles

03

COMPARE TRANSFORMATION SCENARIOS

Building transformation scenarios:

• Allows you to compare them through various criteria such as risk on quality, risk of feasibility and costs

• Ensures that you are making decisions that fit your organization’s ability to change

• Reduces both technological and organizational risks of any transformation

04

Project 1Project 2

Spider chart with 6 risk dimensions

IMPLEMENT THE CHANGE05

To effectively transform your IT portfolio, you need to:

• Define tangible objectives and key performance indicators (KPIs)• Implement a governance structure integrating various stakeholders with clear responsibilities

(IT portfolio management project team, enterprise architects, CIO, business application owners…) • Implement an inventory and evaluation process to get reliable and relevant information about your IT portfolio• Organize the change management process

ie

Integrating an IT portfolio management solution in your organization brings visibility to your IT assets and help you gain agility to better support new initiatives.

FOR OTHER STEPS, SEE:

eBook - Step 14 steps to bring visibility to your IT assets

eBook - Step 25 ways to evaluate your IT Portfolio

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Visit our website to learn moreabout our IT portfolio management solution

www.mega.com/itpm

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