450/- - kerala medical services corporation...

TENDER DOCUMENT FOR RENOVATION WORKS FOR CUSTOMER RELATION CENTRE

OF KCP AT MCH TRIVANDRUM.

KERALA MEDICAL SERVICES CORPORATION LIMITED KERALA MEDICAL SERVICES CORPORATION LIMITED KERALA MEDICAL SERVICES CORPORATION LIMITED KERALA MEDICAL SERVICES CORPORATION LIMITED (Dept. of Health & Family Welfare, Govt. of Kerala)

Thycaud P.O, Thiruvananthapuram,Thycaud P.O, Thiruvananthapuram,Thycaud P.O, Thiruvananthapuram,Thycaud P.O, Thiruvananthapuram,

Kerala Kerala Kerala Kerala ---- 695 014695 014695 014695 014

TENDER DOCUMENT

For

RENOVATION WORKS FOR CUSTOMER RELATION CENTER OF

KCP AT MCH,TRIVANDRUM.

(TENDER NO: KMSCL/Projects/T/2012/014)

Name of Tenderer :

Address :

Signature of Tenderer :

Last date and time for the receipt of Tender: UP TO 2.00PM ON 11.7.2012

Date of opening of tender: 2.30 PM ON 11.07.2012

NOT TRANSFERABLE

For details;

www.kmscl.kerala.gov.in

e-mail: [email protected]

450/-



INDEX

Sl. NO. DESCRIPTION PAGE NO.

1.1.1.1. SECTION SECTION SECTION SECTION –––– IIII INTRODUCTIONINTRODUCTIONINTRODUCTIONINTRODUCTION 3333

2.2.2.2. SECTION SECTION SECTION SECTION –––– IIIIIIII NOTICE INVITING TENDERNOTICE INVITING TENDERNOTICE INVITING TENDERNOTICE INVITING TENDER 4444

3333.... SECTION SECTION SECTION SECTION –––– IIIIIIIIIIII INSTRUCTIONS TO TENDERERSINSTRUCTIONS TO TENDERERSINSTRUCTIONS TO TENDERERSINSTRUCTIONS TO TENDERERS 6666

4444.... SECTION SECTION SECTION SECTION –––– IIIIVVVV GENERAL CONDITIONS OF CONTRACTGENERAL CONDITIONS OF CONTRACTGENERAL CONDITIONS OF CONTRACTGENERAL CONDITIONS OF CONTRACT 11118888

5555.... SECTION SECTION SECTION SECTION –––– VVVV SPECIAL CONDITIONS OF CONTRACTSPECIAL CONDITIONS OF CONTRACTSPECIAL CONDITIONS OF CONTRACTSPECIAL CONDITIONS OF CONTRACT 50505050

6.6.6.6. SECTION SECTION SECTION SECTION –––– VIVIVIVI MINIMUM ELIGIBILITY CRITERIA OF MINIMUM ELIGIBILITY CRITERIA OF MINIMUM ELIGIBILITY CRITERIA OF MINIMUM ELIGIBILITY CRITERIA OF TENDERSTENDERSTENDERSTENDERS 55553333

7.7.7.7. SECTION SECTION SECTION SECTION –––– VIIVIIVIIVII TECHNICAL SPRCIFICATIONTECHNICAL SPRCIFICATIONTECHNICAL SPRCIFICATIONTECHNICAL SPRCIFICATION----Civil&Electrical Civil&Electrical Civil&Electrical Civil&Electrical 52525252

8888.... ANNEXURE ANNEXURE ANNEXURE ANNEXURE –––– IIII DECLARATION BY TENDERERDECLARATION BY TENDERERDECLARATION BY TENDERERDECLARATION BY TENDERER 66665555

9999.... ANNEXURE ANNEXURE ANNEXURE ANNEXURE –––– IIIIIIII AGREEMENTAGREEMENTAGREEMENTAGREEMENT 66666666

11110000.... ANNEXURE ANNEXURE ANNEXURE ANNEXURE –––– IIIIIIIIIIII BANK GUARANTEE FORMATBANK GUARANTEE FORMATBANK GUARANTEE FORMATBANK GUARANTEE FORMAT 66669999

11111111.... ANNEXURE ANNEXURE ANNEXURE ANNEXURE –––– IVIVIVIV CHECK LISTCHECK LISTCHECK LISTCHECK LIST 77771111

12121212.... ANNEXURE ANNEXURE ANNEXURE ANNEXURE –––– VVVV GENERAL GENERAL GENERAL GENERAL INFORMATION ABOUT THEINFORMATION ABOUT THEINFORMATION ABOUT THEINFORMATION ABOUT THE

TENDERERTENDERERTENDERERTENDERER 71717171

13131313.... ANNEXURE ANNEXURE ANNEXURE ANNEXURE –––– VIVIVIVI PROFORMA FOR PRE QUALIFICATION OF PROFORMA FOR PRE QUALIFICATION OF PROFORMA FOR PRE QUALIFICATION OF PROFORMA FOR PRE QUALIFICATION OF

CONTRACTORCONTRACTORCONTRACTORCONTRACTOR 73737373

14141414.... ANNEXURE ANNEXURE ANNEXURE ANNEXURE –––– VIIVIIVIIVII POWER OF ATTORNEY POWER OF ATTORNEY POWER OF ATTORNEY POWER OF ATTORNEY 74747474

15.15.15.15. ANNEXURE ANNEXURE ANNEXURE ANNEXURE –––– VIIIVIIIVIIIVIII SSSSCHCHCHCHEDEDEDEDUUUULE OF QUANTITYLE OF QUANTITYLE OF QUANTITYLE OF QUANTITY



SSSSECTION IECTION IECTION IECTION I

INTRODUCTIONINTRODUCTIONINTRODUCTIONINTRODUCTION

1.1.1.1.1.1.1.1. The Kerala Medical Services Corporation Limited The Kerala Medical Services Corporation Limited The Kerala Medical Services Corporation Limited The Kerala Medical Services Corporation Limited ---- KMSCLKMSCLKMSCLKMSCL (Tender

Inviting Authority) is a fully owned Government of Kerala company

set up in 2007 for providing services to the various health care

institutions under the Department of Family Welfare and Health.

One of the key objectives of the KMSCL is to act as the central

procurement agency for all essential drugs and distribute to health

care institutions under the health department.

1.2.1.2.1.2.1.2. The scope of tender includes Renovation works for Customer

Relation Centre of KCP at MCH,Trivandrum.It includes the Brick

masonary,Cementconcrete,Plastering,painting,Aluminiumwork,

Flooring ,Grill work and electrification.

1.3.1.3.1.3.1.3. Every paise spend by the corporation is public money and hence

accountable. Therefore, each and every contractor guarantee to all

the works under this tender and the performance of the works by the

Corporation have to be given paramount importance.

Looking forward for a long standing relation with you.Best wishes,

Sd/Sd/Sd/Sd/---- BijuPrabhakar IASBijuPrabhakar IASBijuPrabhakar IASBijuPrabhakar IAS

Date: 30.06.2012 Managing Director, KMSCLManaging Director, KMSCLManaging Director, KMSCLManaging Director, KMSCL &Tender Inviting Authority&Tender Inviting Authority&Tender Inviting Authority&Tender Inviting Authority



SECTION IISECTION IISECTION IISECTION II

NOTICE INVITING TENDERNOTICE INVITING TENDERNOTICE INVITING TENDERNOTICE INVITING TENDER

TTTTender Noender Noender Noender No: KMSCL/Projects/T/201KMSCL/Projects/T/201KMSCL/Projects/T/201KMSCL/Projects/T/2012222////010101014444 Sealed Tenders are invited from Eligible contractors for the following work. Name of work - RENOVATION WORKS RENOVATION WORKS RENOVATION WORKS RENOVATION WORKS FORFORFORFOR

CUSTOMER RELATION CENTER CUSTOMER RELATION CENTER CUSTOMER RELATION CENTER CUSTOMER RELATION CENTER OF KCP ATOF KCP ATOF KCP ATOF KCP AT MCH,TRIVANDRUMMCH,TRIVANDRUMMCH,TRIVANDRUMMCH,TRIVANDRUM.

Probable amount of contract - RsRsRsRs....2222,,,,12121212,,,,993993993993 ////---- Period of completion - OneOneOneOne monthmonthmonthmonth Earnest Money Deposit - RsRsRsRs....5350535053505350 ////---- Tender Fee - Rs.Rs.Rs.Rs.450450450450 ////---- ((((inclusive inclusive inclusive inclusive 5555%VAT)%VAT)%VAT)%VAT) Date of Sale of Tender documents - FromFromFromFrom 10.00 AM ON 30.06.201210.00 AM ON 30.06.201210.00 AM ON 30.06.201210.00 AM ON 30.06.2012

Last date of submission of Tender - UP TO 2.00 PM ON 11.07.2012UP TO 2.00 PM ON 11.07.2012UP TO 2.00 PM ON 11.07.2012UP TO 2.00 PM ON 11.07.2012 Date of opening of Tender Document---- AT 2.30 PM ON 11.07.2012AT 2.30 PM ON 11.07.2012AT 2.30 PM ON 11.07.2012AT 2.30 PM ON 11.07.2012 Firm period of the Tender -120 days120 days120 days120 days



Sale of Tender Documents Sale of Tender Documents Sale of Tender Documents Sale of Tender Documents Sealed percentage rate tenders are invited by KMSCL from eligible Contractors possessing registration in CPWD, State PWD, and Government Undertakings for executing this work. A certified copy of the Contractor’s License shall be enclosed with the Tender. Partnership firms shall furnish full names of all partners in the tender. It may, however, be signed in the partnership name by one of the partners or by a duly authorized representative, followed by the name and designation of the persons signing. Tender documents can be had from the office of the under signed during office hours on payment towards tender fee as cash or DD in favour of The Managing Director,Kerala Medical Services Corporation Ltd. at any Nationalized/Scheduled bank in Thiruvananthapuram. Tender Documents can also be down loaded from our website www.kmscl.kerala.gov.inThose who download it shall remit the tender fee as cash or DD shall be enclosed with the tender document.


Date:30.06.2012 Managing Director, Managing Director, Managing Director, Managing Director, KMSCLKMSCLKMSCLKMSCL& Tender Inviting & Tender Inviting & Tender Inviting & Tender Inviting AuthorityAuthorityAuthorityAuthority



SSSSECTION IIIECTION IIIECTION IIIECTION III

1.1.1.1. INSTRUCTIONS TO TENDERERS INSTRUCTIONS TO TENDERERS INSTRUCTIONS TO TENDERERS INSTRUCTIONS TO TENDERERS i. Tenderers are strongly advised to go through all the documents in

connection with this contract very carefully. The tender documents can be obtained from the office of Kerala Medical Services Corporation Ltd, Thycadu P.O,Thiruvananthapuram-14 on cash payment of RRRRssss....450450450450 ////---- including taxes (non-refundable).

ii. Sealed percentage rate Tenders (Single bid) superscribed with the tender number and the opening date should be deposited in the office of the Kerala Medical Services Corporation Ltd, Thycadu P.O,Thiruvananthapuram-14 before 2.00pm on 11/07/2012.

Any tender received after the due time will be rejected.

Procedure for submission and opening of tenders.

Tenderer shall submit their offer in sealed envelope. Envelope to be addressed and superscribed “Prequalification cum technocommercial bid”, and containing the pre-qualification documents with the name of work and address of the tenderer in the prescribed form along with supporting documents duly filled in and signed on all pages and the details asked for, for pre-qualification and the Main Tender Document, Financial implications of conditions if any the contractor has included in the prequalification bid may be loaded with the price quoted for comparison of bids. The decision of the KMSCLwill be final and binding on the contractor in this respect.

Bidders shall also enclose the following documents in to be

“SINGLE BID” containing the Schedule of items duly filled in, in the manner specified in tender schedule duly signed on all pages.

Envelope duly sealed and indicating Tender number, the name and address of the tenderer and to be addressed and super scribed “Offer for the tender for Renovation works For Customer Relation Centre of KCP at MCH,Trivandrum” and should be deposited in the office of the Kerala Medical Services Corporation Ltd, Thycadu P.O,Thiruvananthapuram-14.””””



The tenders should be prepared and submitted as per the tender formats only prescribed in the tender document and should be addressed to:

The Managing Director The Managing Director The Managing Director The Managing Director Kerala Medical Services Corporation Ltd Thycaud.P.O. Thiruvananthapuram -695 014 Kerala State. Phone Fax: 0471-3045600/2337353/3045646 Email: [email protected]

iii. Tender will be opened in the presence of contractors or their authorised representatives who are present at the office of KMSCL Trivandrum at 2.30 pm on 11/07/2012. The bids of those contractors who have submitted EMD will be considered for further evaluation. These contractors shall have to submit if requested by KMSCL, additional details/clarifications on technical/commercial matters, in order to bring all bids to the same technically and commercially acceptable level.. The price bids of those contractors who meet the minimum pre-qualification criteria shall be opened at the office of the Managing Director, KMSCL, Thycaud.P.O,Trivandrum.

iv. Prior to the expiry of the period of validity of the tender the KMSCL

will notify the successful tenderer in writing by registered letter that his tender has been accepted. This letter (herein after referred as letter of acceptance) shall name the sum which KMSCL will pay to the contractor in consideration of the execution, completion, operation, maintenance and guarantee of the works by the contractor as specified by the contract (herein after called the contract price). This letter of acceptance will constitute the formation of a contract.

v. Tenders not properly filled, mutilated with incorrect calculations or

generally not complying with the conditions may be rejected. vi.. For percentage rate contract only a single rate as an overall

percentage above or below or at the rate given in the schedule by a



single entry at the bottom of the schedule in letters and figures under the head quoted rate, shall be made. The overall percentage rate accepted and specified in the agreement shall not be varied on any account whatever.

vii. If the tender is made by an individual it shall be signed with his full name and his complete address shall be given. If it is made by partnership firm it shall be signed with the co-partnership name by a

member of the firm who shall sign his own name and give the name and address of each partner of the firm and attach a copy of 'Power of Attorney' with the tender authorizing him to sign on behalf of the other partners. A certified copy of the ‘Registered Partnership Deed’ shall also be submitted along with the tender. In case the tender is made by or on behalf of a company incorporated under the Companies Act, 1956, it shall be signed by the Managing Director or by one of the Directors duly authorized on this behalf and shall include a copy of the 'Power of Attorney' with the tender. A certified copy of the registered deed shall also be submitted along with the tender. The tender should be in a sealed cover.

2222.... EMD/SECURITY DEPOSIT/RETENTION MONEY EMD/SECURITY DEPOSIT/RETENTION MONEY EMD/SECURITY DEPOSIT/RETENTION MONEY EMD/SECURITY DEPOSIT/RETENTION MONEY

i. E.M.DE.M.DE.M.DE.M.D

Earnest Money Deposit is 2.5% of Estimated value, subject to a maximum of Rs:Rs:Rs:Rs:5350535053505350////---- in the form of crossed demand draft in favour.The Managing Director ,Kerala Medical Services Corporation Ltd. at any Nationalized bank in Thiruvananthapuram.

E.M.D of the unsuccessful tenderer will be refunded without any

interest on finalization of contract with the successful tenderer or on the expiry of the validity period whichever is earlier.

E.M.D. may be forfeited.

ii. If a bidder withdraws his bid during the period of validity specified.

iii. If the successful bidder fails within the time limit to sign the contract

document or fails to furnish the required security deposit.

3.3.3.3. SECURITY DEPOSIT:SECURITY DEPOSIT:SECURITY DEPOSIT:SECURITY DEPOSIT:



The successful tenderer will deposit an amount equal to 5% of the awarded contract value in the form of Bank guarantee/DD fromnationalized Bank and valid for the entire period of construction plus defect liability period of 12 months within Ten days of the award of the work.

E.M.D. will be refunded to the contractor after remittance of the security and execution of the agreement. The SECURITY DEPOSIT will be refunded to the contractor after the Defect Liability Period.

3.1Retention money

i) Retention money at the 10% of the value of work done for each running bill will be deducted as retention money up to 10% of contract value.

ii) 5% of retention money will be released at the completion of work at the time of final settlement.

iii) Balance 5% will be released at the completion defect liability period of 12 months from the date of handing over the project.

iv) Incase,the contractor submit a bank guarantee for 5%retention amount, the same amount will be released.

02. All the deposits of EMD, SECURITY DEPOSIT and RETENTION MONEY will not bear any interest whatsoever.

v.. Income-tax and Surcharge on Income Tax at the rate prevailing at the time of payment will be deducted from each running bill and final bill.

vi. All statutory payments in connection with the employment of the Workmen & Employees State Insurance for this work will be borne by the Contractor at the prevailing rates.

Recovery towards Kerala State construction Worker’s welfare fund will be made from each running bill and final bill at prevailing rate (currently 1% of bill amount) and will be remitted by the KMSCL to the concerned department.

The contractor is the employer of all the workers engaged for this work and should therefore take all required registrations and pay premiums correctly to labour welfare funds/Employees State Insurance, PF, Cess Act 1996 etc.



The contractor will be responsible for the payment of minimum wages and compliance under the various enactments regarding the workers deployed by him.

vii. Sales Tax on work (work contract tax) shall be deducted at the

prevailing rates on the gross payment, for contractors having K.G.S.T registration. For those contractors without K.G.S.T registration the deduction for work contract tax shall be as per K.G.S.T rules.

The deduction towards statutory deductions shall be changed if the

government revises the rate. Any tax omitted, to be deducted in any part bill shall be deducted in the subsequent bills/final bill.

4.4.4.4. PERIOD OF VALIDITYPERIOD OF VALIDITYPERIOD OF VALIDITYPERIOD OF VALIDITY

The tender shall remain valid for acceptance for a period of 120days from the date of submission of the tenders. If any tenderer withdraws his tender before the said period or makes any modifications in terms and conditions of the tender, then the “KMSCL” has the liberty to forfeit the said Earnest Money Deposit.

5.5.5.5. INSPECTION OF SITEINSPECTION OF SITEINSPECTION OF SITEINSPECTION OF SITE

Every tenderer is expected to inspect the site of the proposed work and acquaint himself with the site conditions approaches, availability of raw materials, geological and weather conditions etc. before quoting his rates. He must go through all the drawings, specifications and other tender documents. Any further clarifications in the drawings and documents can be had from the Site engineers at the above mentioned address.

6666.... QUANTUM OF WORKQUANTUM OF WORKQUANTUM OF WORKQUANTUM OF WORK

A schedule of approximate quantities for various items accompanies this tender. It shall be definitely understood that the Site engineer/ "KMSCL” do not accept any responsibility for the correctness or completeness of this schedule in respect of items and quantities and this schedule is liable to alteration by deletions, deductions, or additions at the discretion of the Site engineer/"KMSCL" without affecting the terms of the contract. The “KMSCL” reserves the right to



increase or decrease the quantum of work at site without assigning any reason.

7777.... ALL INCLUSIVE RATESALL INCLUSIVE RATESALL INCLUSIVE RATESALL INCLUSIVE RATES

The contractor's rate must be firm and include the cost of transportation of material to the site, all taxes such as Sales Tax, Excise and Octroi etc. and the fixing or placing in position for which the item of work is intended to be operated. The rates quoted by the Contractor shall be firm throughout the contract period and there shall be no upward revision of the rates quoted by the contractor for any reason whatsoever. In addition to the statutory deductions towards Income Tax, work contract tax shall be deducted on the state government at the current rates. However the rate of deduction towards work contract tax shall be changed if the government revises the rates. And also deductions shall be made towards any other tax imposed by the government prior to the last date for submission of Tender. It should be clearly understood that any claims for Sales Tax, Excise duty, Construction tax or any other tax existing as on the last date for submission of Tender, shall not be entertained in any case what so ever once the tenders are opened. Also, any claim on account of variation in the rates of taxes prevailing as on the last date for submission of Tender, will not be considered.

8.8.8.8. INTERPRETING SPECIFICATIONSINTERPRETING SPECIFICATIONSINTERPRETING SPECIFICATIONSINTERPRETING SPECIFICATIONS In interpreting the specifications, the following order shall be

followed: i) Specification mentioned in Schedule of quantities

ii) Special Conditions of Contract

iii) Drawings

iv) Unit Rate Specification and Technical specifications



v) Instructions to Tenderers & General Conditions of Contract.

Matters not covered by the specifications given in the contract as a whole shall be covered by the relevant Indian Standard Codes. If such codes on a particular subject have not been framed, the decision of the Site engineer/KMSCL shall be final.

vi. No alterations shall be made by the tenderer in the Notice Inviting Tenders, Instructions to the contractors, Contract form, Conditions of the Contract, Drawings and Specifications and if any such alterations are made or any special conditions attached, the tender is liable to be rejected.

vii. The acceptance of a tender shall rest with the Tender Inviting Authority of the “KMSCL”, who does not bind himself to accept the lowest tender and reserves to himself the authority to reject any or all the tenders received without assigning any reason(s) whatsoever.

viii. Tender Inviting Authority of the “KMSCL” reserves the right of accepting the whole or any part of the tenders received and the tenderer shall be bound to perform the same at the rate quoted.

ix. The work shall be carried out under the direction and

supervision of the Site engineer/KMSCL or their representative at site. On acceptance of the tender, the contractor shall intimate the name of his accredited representative who would be supervising the construction and would be responsible for taking instructions for carrying out the work.

x. The Site engineer's/ KMSCL's decision with regard to the quality

of the material and workmanship will be final and binding, any material rejected by the Site engineer/KMSCLshall be immediately removed by the contractor.

9.9.9.9. SUBSUBSUBSUB----LETTING:LETTING:LETTING:LETTING: No part of the contract shall be sublet without the written

permission of the Site engineer and the KMSCL nor shall transfers be made by 'Power of Attorney' authorizing others to carry out the work or receive payment on behalf of the tenderer.



10.10.10.10. DEFECTS LIABILITY PERIOD:DEFECTS LIABILITY PERIOD:DEFECTS LIABILITY PERIOD:DEFECTS LIABILITY PERIOD: Any defect developed within 'Defect Liability Period' of 12 months

will have to be rectified by the contractor at their own cost and in case the defects are not rectified by the contractor in time, The Site engineer/”KMSCL” or their representative shall get the work done at the risk and cost of the contractor.

11.11.11.11. DELAYS IN COMMENCEMENT:DELAYS IN COMMENCEMENT:DELAYS IN COMMENCEMENT:DELAYS IN COMMENCEMENT: The contractor shall not be entitled to any compensation for any loss

suffered by him on account of delays in commencing or executing the work, whatever the cause for such delays may be including delays in procuring Government Controlled or other materials.

12. 12. 12. 12. OCCUPATION IN PART:OCCUPATION IN PART:OCCUPATION IN PART:OCCUPATION IN PART: If the KMSCLwants to occupy areas in part, the contractor shall

complete the work of these areas in conjunction with the KMSCLand hand over the same to the KMSCLwithout affecting any of the clause of contract agreement.

i. The contractor should inspect the source of material, their quality,

quantity and availability. The material must strictly comply with the relevant I.S. specifications.

ii. The contractor must co-operate and co-ordinate with other contractors involved in other works on the site. The contractor should also note that they shall have to clear the site of vegetation, debris etc. before the commencement of the work and that no extra payment is permissible on this account.

13131313.... PERIOD OF CONSTRUCTION:PERIOD OF CONSTRUCTION:PERIOD OF CONSTRUCTION:PERIOD OF CONSTRUCTION:

Time is the essence of the contract. The total work has to be completed within the time stipulated in the Notice Inviting Tender. Commencement of the work shall be considered from the 7th day on receipt of work order or the date of handing over the site to Contractor. The contractor shall draw a detailed schedule of programme in the form of a Gantt chart an approved format within



one week of date of issue of work order and submit to the Site engineers for their approval.

14.14.14.14. PENALTY FOR DELAYPENALTY FOR DELAYPENALTY FOR DELAYPENALTY FOR DELAY The building work has to be completed and handed over within the

stipulated time as per tender conditions. If the contractor fails to complete and hand over the building within the specified period, the penalty shall be charged at 0.5%0.5%0.5%0.5% of the contract amount per week of delay till it is handed over or till the penalty reaches 5555%%%% of the contract amount, after which the KMSCL shall have the right to terminate the contract and the balance work will be arranged at the risk and cost of the contractor unless and until the period of completion is suitably extended by the KMSCL due to valid reasons

15.15.15.15. CONTRACTOR'S STORE AND SITE OFFICE:CONTRACTOR'S STORE AND SITE OFFICE:CONTRACTOR'S STORE AND SITE OFFICE:CONTRACTOR'S STORE AND SITE OFFICE:

Suitable area near the site of work to the extent available shall be allotted to the contractor free of cost for storing his tools and plants, materials and for his site office and cement go-down. However, the structure will be provided by him at his own expense and he will be solely responsible for guarding his property and shall cover his property with requisite insurance against theft, fire etc. The contractor however will have to dismantle the sheds and vacate the land of all debris etc. at his own expense after completion of work.

16.16.16.16. PROCEDURE FOR PREPARATIOPROCEDURE FOR PREPARATIOPROCEDURE FOR PREPARATIOPROCEDURE FOR PREPARATION AND SUBMISSION OF N AND SUBMISSION OF N AND SUBMISSION OF N AND SUBMISSION OF CONTRACT CERTIFICATES AND OTHER BILLS FOR PAYMENTCONTRACT CERTIFICATES AND OTHER BILLS FOR PAYMENTCONTRACT CERTIFICATES AND OTHER BILLS FOR PAYMENTCONTRACT CERTIFICATES AND OTHER BILLS FOR PAYMENT

MeasurementsMeasurementsMeasurementsMeasurements i. The measurements shall be recorded by the KMSCL Engineer jointly

with Contractors authorized representative and record them directly in the Measurement Books and shall be signed at the end of each session of measurement or the day’s work as the case may be, by both the parties (KMSCL Engineer and the Contractor). Initials of the Engineer with date should be put on every page. The measurements are to be check measured by another senior level Engineer of KMSCL.

ii. The M.book shall be in the custody of the KMSCL Engineer. iii. Extra or deviated items as claimed by the Contractor shall not be

recorded in the M.book until they are approved by the competent authority.



iv. The Contractor shall then prepare his detailed bill, in quadruplicate in the name of the KMSCL (Original, duplicate & quadruplicate) based on the certified measurements, and the accepted rates applicable for each item. There shall be an abstract of the value of works measured for each. The quantities given herein shall be the total upto date quantities. The deduction to be made such as Retention money, Income tax, Sales tax, Labour Welfare Fund, advances already made on earlier bills, cost of materials if any issued etc. will be made and the net amount will be arrived at.

v. The Site engineer shall then process the bill making correction, if any, required and forward the original and one copy to the KMSCLfor payment.

vi. The KMSCLshall verify the bills and the M.Book, incorporate necessary corrections, wherever deemed necessary, get it audited and arrange for the payment. Payment shallbethrough RTGS/NEFT in which the Contractor shall open the account RTGS/NEFT facility.

vii. Extra items, which are not ordered in writing by the KMSCL, should not be included in the measurements.

17.17.17.17. Certificate of Payments :Certificate of Payments :Certificate of Payments :Certificate of Payments : (i) The contractors shall be paid payment by the KMSCLfrom time to

time by installments under Interim Certificates to be issued by the Site engineer, to the contractor on account of the works executed.

(ii) Retention as per Cl.III-5C of the Instruction to the tenderer will be recovered.

(iii) The KMSCLshall have power to withhold any Certificate if the works or any parts thereof are not being carried out to his satisfaction.The KMSCL shall have power to withhold any Certificate for making any correction in any previous Certificate which shall have been issued by him

(iv) No payment shall be made to the Contractor if the Contractor fails to insure the works and keep them insured till the issue of the Virtual Completion Certificate.

18.18.18.18. Right of Technical Scrutiny:Right of Technical Scrutiny:Right of Technical Scrutiny:Right of Technical Scrutiny: The KMSCLshall have a right to cause a technical examination of the works by any of the persons or organizations as appointed by the KMSCLand all bill of the contractor including all supporting vouchers, abstracts etcof all bills. If as a result of this examination or otherwise any sum is found to have been over paid or over certified it shall be lawful for the KMSCL to recover the sum from any



payment due to the contractor this works or any other work or works being carried out by the contractors elsewhere under the KMSCL.

19.19.19.19. Abandonment of works:Abandonment of works:Abandonment of works:Abandonment of works: If at any time after the acceptance of the tender, the KMSCLshall, for any reasons whatsoever not require the whole works or any part of the works to be carried out, the Site engineershall give notice in writing to the contractor who shall have no claim to any payment of compensation or otherwise whatsoever on account of any profit or advantage which he might have derived from the execution of the whole works.

20.20.20.20. Return of Surplus materials :Return of Surplus materials :Return of Surplus materials :Return of Surplus materials : Notwithstanding anything to the contrary surplus contained in any or all the clause of this materials contract, where any material for the execution of the contract is procured with the assistance of the KMSCLby purchases made under orders or permits or licenses issued by Government, the Contractor shall hold the said materials economically and solely for the purpose of the contract and not dispose of them without the prior written permission of the KMSCL and return it to the KMSCL, if required by the KMSCL, at the price to be determined by the having due regard to the condition of the materials, the price to be determined not to exceed the purchase price thereof inclusive of sales-tax, octroi, and other such levies paid by the contractor in respect thereof. In the event of breach of the aforesaid condition, the contract shall, in addition to being liable to action for contravention of the terms of licenses or permit and criminal breach of trust, be liable to honour for all moneys, advantages or profits resulting or which in the usual course would have resulted to him by reason of such breach.

21.21.21.21. Right of Right of Right of Right of KMSCLKMSCLKMSCLKMSCLto terminate Contract in the event of death of to terminate Contract in the event of death of to terminate Contract in the event of death of to terminate Contract in the event of death of contractor if individualcontractor if individualcontractor if individualcontractor if individual

Without prejudice to any of the rights or remedies under this contract, if the contractor, being an individual, dies the KMSCLshall have the option of terminating the contract without incurring any liability for such termination.

22222222.... WATER AND ELECTRICITY:WATER AND ELECTRICITY:WATER AND ELECTRICITY:WATER AND ELECTRICITY:

The contractor shall make his own arrangement for water and electricity required for the works. The KMSCLtakes no responsibility for the supply of either electricity or water.



22223333.... INSURANCE :INSURANCE :INSURANCE :INSURANCE :

The successful contractor shall take necessaryall risk insurance policy, jointly in the name of the KMSCLand the contractor, and the original policy shall be deposited with the KMSCL. The format for the B/G shall be got approved by the KMSCL.

This document will form part of the tender document and the agreement executed by the successful tenderer.


Date;30 /06/2012 Managing Director, KMSCLManaging Director, KMSCLManaging Director, KMSCLManaging Director, KMSCL & Tender Inviting Authority& Tender Inviting Authority& Tender Inviting Authority& Tender Inviting Authority

We hereby declare that I/We have read and understood the above instructions and the terms and conditions mentioned above are binding on meus.

SSSSIIIIGNATURE OF THE TENDERER.GNATURE OF THE TENDERER.GNATURE OF THE TENDERER.GNATURE OF THE TENDERER.



SSSSECTION ECTION ECTION ECTION IIIIVVVV

GENERAL CONDITIONS OF CONTRACT GENERAL CONDITIONS OF CONTRACT GENERAL CONDITIONS OF CONTRACT GENERAL CONDITIONS OF CONTRACT 1.1.1.1. DEFINITIONS DEFINITIONS DEFINITIONS DEFINITIONS

The following terms shall have the meaning hereby assigned to them except where the context otherwise requires:

a) a) a) a) KMSCLKMSCLKMSCLKMSCL

meansKerala Medical Services Corporation Ltd. b)b)b)b) SITE ENGINEERSITE ENGINEERSITE ENGINEERSITE ENGINEER, , , ,

shall be for the time being or from time to time duly appointed by the “KMSCL” to act as `SITE ENGINEER' for the purpose of the contract

c)c)c)c) Engineer shall be the person representing “KMSCL”/Site engineer

supervising the work. d)d)d)d) CONTRACTOR, CONTRACTOR, CONTRACTOR, CONTRACTOR,

shall mean the successful tenderer to whom the contract has been awarded.

e)e)e)e) SUBSUBSUBSUB----CONTRACTOR,CONTRACTOR,CONTRACTOR,CONTRACTOR,

shall mean the person named in the contract for any part of the work or any person to whom any part of the contract has been sublet with the consent in writing by the Site engineer and the legal representatives, successors and assignees of such person.



f)f)f)f) CONTRACT ,CONTRACT ,CONTRACT ,CONTRACT , Shall mean and include the following:-

Notice inviting tender, Tender form, General Conditions of Contract, General Specifications, special conditions, Article of Agreement, Technical Specifications, Unit Specifications), (Detailed Specifications), Schedule of Quantities, Drawings, Work Order and/or any other correspondences of negotiations.

g) g) g) g) SITE, SITE, SITE, SITE,

shall mean the actual place in, over or under which work is to be done, allotted by the KMSCL for Contractor's use.

h) h) h) h) WORK,WORK,WORK,WORK, of the Contractor shall mean and include materials or labour or both.

i) i) i) i) CONTRACT PRICECONTRACT PRICECONTRACT PRICECONTRACT PRICE, shall mean the sums referred to in the formal agreement, if any or

the work order. j) j) j) j) SCHEDULE OF QUANTITIESSCHEDULE OF QUANTITIESSCHEDULE OF QUANTITIESSCHEDULE OF QUANTITIES,

is the schedule of approximate quantities of various items of work with specification for unit rate.

k)k)k)k) SCHEDULE OF RATESSCHEDULE OF RATESSCHEDULE OF RATESSCHEDULE OF RATES, is the schedule showing unit rates, against specification of

various item of works. 2. 2. 2. 2. ASSIGNMENT AND SUBASSIGNMENT AND SUBASSIGNMENT AND SUBASSIGNMENT AND SUB----CONTRACTING CONTRACTING CONTRACTING CONTRACTING 2.12.12.12.1 ASSIGNMENT: ASSIGNMENT: ASSIGNMENT: ASSIGNMENT:

The Contractor shall not assign the contract or any part thereof or any benefit or interest therein or thereunder without the written permission of the Site engineers.

2.22.22.22.2 SUBSUBSUBSUB----CONTRACTING: CONTRACTING: CONTRACTING: CONTRACTING: The Contractor shall not sub-contract the whole of the contract. The

Contractor shall not sub-contract any part of the works without the written consent of the KMSCL and such consent, if given, shall not



relieve the Contractor from any liability or obligation under the contract and the Contractor shall be responsible for the acts, defaults and neglects of the sub-Contractor, his agents, employees or workmen as fully as if they were the acts, defaults or neglects of the Contractor or his agents, servants, or workmen.

3. 3. 3. 3. DRAWINGS DRAWINGS DRAWINGS DRAWINGS 3.1 ISSUE OF DRAWINGS:3.1 ISSUE OF DRAWINGS:3.1 ISSUE OF DRAWINGS:3.1 ISSUE OF DRAWINGS:

Drawings approved for construction will be issued to the Contractor progressively during the contract period and the Contractor shall arrange for the execution of the works and the procurement of materials accordingly. The Contractor shall give adequate notice in writing to the Site engineers or his representative of any further drawings or specifications that may be required for the execution of the works or otherwise under the contract.

3.23.23.23.2 COPIES OF DRAWINGS TO BE KEPT AT SITE:COPIES OF DRAWINGS TO BE KEPT AT SITE:COPIES OF DRAWINGS TO BE KEPT AT SITE:COPIES OF DRAWINGS TO BE KEPT AT SITE:

One copy of the drawings furnished to the Contractor as aforesaid shall be kept at the site and the same shall at all reasonable times be available for inspection and use by the “KMSCL” or his representative and by any other person authorized by the “SITE ENGINEER” in writing.

3.3 ISSUE OF FURTHER DRAWINGS AND INSTRUCTIONS:3.3 ISSUE OF FURTHER DRAWINGS AND INSTRUCTIONS:3.3 ISSUE OF FURTHER DRAWINGS AND INSTRUCTIONS:3.3 ISSUE OF FURTHER DRAWINGS AND INSTRUCTIONS:

The KMSCLshall have full power and authority to supply to the Contractor from time to time through his representative, during the progress of the works such further drawings and instructions as shall be necessary for the purpose of proper and adequate execution and maintenance of the works and the Contractor shall carry out and be bound by the same.

3.43.43.43.4 OWNEROWNEROWNEROWNERSHIP OF DRAWINGS:SHIP OF DRAWINGS:SHIP OF DRAWINGS:SHIP OF DRAWINGS:

All drawings supplied to the Contractor are deemed to be the property of the Site engineer / KMSCL. The Contractor agrees not



to divulge or use, except for the purpose of this contract, any information contained in the drawings.

3.53.53.53.5 EXECUTION AS PER DRAWINGS:EXECUTION AS PER DRAWINGS:EXECUTION AS PER DRAWINGS:EXECUTION AS PER DRAWINGS:

The Contractor must not vary or deviate from the drawings in any respect while executing the work or executing any extra work of any kind whatsoever duly consulting the Site engineer/KMSCL.

3.63.63.63.6 PLANS AND PLANS AND PLANS AND PLANS AND DRAWINGS TO BE SUBMITTED BY THEDRAWINGS TO BE SUBMITTED BY THEDRAWINGS TO BE SUBMITTED BY THEDRAWINGS TO BE SUBMITTED BY THE

CONTRACTOR:CONTRACTOR:CONTRACTOR:CONTRACTOR: The Contractor shall submit the following information in triplicate to Site engineer for approval within the time stipulated; each item below :-

i. A general tentative layout plan of construction plant and equipments

for the execution of work within 7days from the date of receipt of work order.

ii. Drawings or prints showing the location of major plants and other

facilities which he proposes to put up at the site, including any changes in the general layout, at least 7 days prior to the commencement of the respective work.

iii. Layout and details of temporary works that the Contractor wants to

carry out to fulfill his obligation under the contract Within 15 days the Site engineers will give their approval/comments sufficient to proceed with the work or objections/instructions to the Contractor based on which the drawings shall be revised and submitted again for approval by the Contractor.

All these plans and drawings submitted by the Contractor and approved by the Site engineers shall become part of the contract.

4.4.4.4. ROYALTIES AND PATENT RIGHTSROYALTIES AND PATENT RIGHTSROYALTIES AND PATENT RIGHTSROYALTIES AND PATENT RIGHTS

All royalties or other sums payable in respect of the supply and use in carrying out the work as desired by or referred to in the schedule of quantities of any patented articles, process or inventions shall be deemed to have been included in the contract sum and the Contractor shall indemnify the “KMSCL” from and against all



claims, proceedings, damages, costs and expenses which may be brought or made against the “KMSCL” or to which he may be put by reason of the Contractor infringing or being held to have infringed any patent rights in relation to any such articles, process and inventions.

5.5.5.5. GENERAL OGENERAL OGENERAL OGENERAL OBLIGATIONSBLIGATIONSBLIGATIONSBLIGATIONS 5555.1.1.1.1 INSPECTION OF SITE ETINSPECTION OF SITE ETINSPECTION OF SITE ETINSPECTION OF SITE ETC. BEFORE SUBMISSION OF TENDER:C. BEFORE SUBMISSION OF TENDER:C. BEFORE SUBMISSION OF TENDER:C. BEFORE SUBMISSION OF TENDER: The Contractor shall inspect and examine the site and its

surroundings, and shall satisfy himself before submitting his tender, as to the nature of the ground, form and nature of the site, the quantities and nature of work and materials required for the completion of the works, the means of access to the site, the local labour conditions, the facilities available at site, the accommodation he may require and in general shall obtain all necessary information as to the risks, contingencies and other circumstances which may influence or affect his tender.

6.6.6.6. SUFFICIENCY OF TENDER:SUFFICIENCY OF TENDER:SUFFICIENCY OF TENDER:SUFFICIENCY OF TENDER:

The Contractor shall be deemed to have satisfied himself before tendering as to the correctness and sufficiency of his tender for the works and of the rates and prices stated in the priced bill of quantities and the schedule of rates and prices, if any, with tender rates and prices shall cover all his obligations under the contract and all matters and things necessary for the proper completion and maintenance of the work.

6.1 CLARIFICATION BEFORE SUBMITTING TENDERS:CLARIFICATION BEFORE SUBMITTING TENDERS:CLARIFICATION BEFORE SUBMITTING TENDERS:CLARIFICATION BEFORE SUBMITTING TENDERS:

Should the Contractor notice any discrepancy or error in the statement made, or quantities or units shown against items, he shall immediately bring to the notice of the “KMSCL”/Site engineers and obtain the clarification before submitting the tender. The tender shall be based on such clarifications received and shall be recorded as such in the covering letter to the tender, failing which the “KMSCL” shall have the right to ask the Contractor to execute the work according to the statement made or quantities or units shown in the



tender, without any compensation. 6.2 It is specifically understood that the moment the tender is

submitted the contractor shall be deemed to have complied with the conditions in clause 4.1 and 4.3 and has also satisfied himself about the requirement therein.

7.7.7.7. RATES QUOTED FOR FINISHED WORK :RATES QUOTED FOR FINISHED WORK :RATES QUOTED FOR FINISHED WORK :RATES QUOTED FOR FINISHED WORK :

The rates quoted in the tender by the Contractor must be for the finished work as per the drawings and specifications. The rate shall remain firm throughout the period of contract, including extended period if any, granted by the KMSCL/Site engineer.

7.1 LOCATION OF WORK :LOCATION OF WORK :LOCATION OF WORK :LOCATION OF WORK :

Unless specifically mentioned in the item, the work described there-in may be at any location or elevation.

8.8.8.8. TENDERSTENDERSTENDERSTENDERSVALIDITY VALIDITY VALIDITY VALIDITY ::::

The tender shall remain open for acceptance for a period of 120 days from the date of submission of the tender.

9. 9. 9. 9. COMMENCEMENT OF WORK :COMMENCEMENT OF WORK :COMMENCEMENT OF WORK :COMMENCEMENT OF WORK :

The Contractor shall commence the work at site, within 7 days of issue of formal work order or date of handing over of the site whichever is later or being advised by the KMSCLunless otherwise specified, and shall proceed with the same with due expedition.

9.19.19.19.1 PROGRAMME OF WORK:PROGRAMME OF WORK:PROGRAMME OF WORK:PROGRAMME OF WORK: Soon after the award of contract, the Contractor shall submit to the Site engineer for his approval a programme to match with the planned completion of the whole job showing the order of procedure and method in which he proposes to carry out the works and shall whenever required by the Site engineer or Site engineer's representative, furnish further detailed programme in an approved format and particulars in writing of the Contractor's arrangements for carrying out the works and of the constructional



plant and temporary works, which the Contractor intends to supply, use or construct as the case may be. The submission to and approval, if any, by the Site engineer or his representative of such programmes or particulars shall not relieve the Contractor of any of his duties or responsibilities under the contract.

10. 10. 10. 10. CONTRACTOR'S EMPLOYEES :CONTRACTOR'S EMPLOYEES :CONTRACTOR'S EMPLOYEES :CONTRACTOR'S EMPLOYEES :

The Contractor shall provide and employ at site in connection with the execution and maintenance works.

i) Only such technical assistants as are skilled and experienced in their respective fields and such sub-agents, foreman and leading hands as are competent to give proper supervision to the work they are required to supervise and,

ii) Such Skilled, semi-skilled and unskilled labour as is necessary for the proper and timely execution and maintenance of works.

11. 11. 11. 11. REMOVAL OF WORKMEN :REMOVAL OF WORKMEN :REMOVAL OF WORKMEN :REMOVAL OF WORKMEN : The Site engineer/ KMSCLshall be at liberty to object to and

require the Contractor to remove forthwith from the works any person employed by the Contractor in or about the execution or maintenance of the works who in the opinion of the Site engineermis-conducts himself or is incompetent or negligent in the proper performance of his duties or whose employment is otherwise considered by the Site engineer to be undesirable and such person shall be replaced by the Contractor without delay by a competent substitute approved by the KMSCL.

12. 12. 12. 12. COMMUNICATIONS TO BE IN WRITING :COMMUNICATIONS TO BE IN WRITING :COMMUNICATIONS TO BE IN WRITING :COMMUNICATIONS TO BE IN WRITING : All references, communications, correspondences made by the

KMSCL, the Site engineers, the Site engineer's representative or the Contractor concerning the works shall be in writing and no reference, communication, or complaint which is not in writing, shall be recognised.

13. 13. 13. 13. OCCUPATION AND USE OF LAND:OCCUPATION AND USE OF LAND:OCCUPATION AND USE OF LAND:OCCUPATION AND USE OF LAND:



No land, building belonging to or in the possession of the KMSCLshall be occupied by the Contractor. The Contractor shall not use, or allow to be used, the site for any purpose other than that for executing the works. Under no circumstances, the roads within KMSCLcampus shall be used for dumping/collection of materials by the contractor.

14. 14. 14. 14. CONSTRUCTION OF SITECONSTRUCTION OF SITECONSTRUCTION OF SITECONSTRUCTION OF SITE----SHED :SHED :SHED :SHED : Any site-shed, proposed to be temporarily constructed by the

Contractor for his office work, storage of materials etc, shall conform to the standard sketch, or to the plan approved by the Site engineer. Permission for the construction of such sheds shall be obtained in writing.

15. 15. 15. 15. MATERIALS, TOOLS AND PLANT :MATERIALS, TOOLS AND PLANT :MATERIALS, TOOLS AND PLANT :MATERIALS, TOOLS AND PLANT : All materials required for the execution of the works other than

those mentioned in the Notice Inviting Tender if any, shall be supplied by the Contractor. Materials so supplied shall have the approval of the Site engineer before using on the works. All the rejected materials shall be removed at once from the site of work at the Contractor's own cost.

16. 16. 16. 16. TOLLAGES ETC. :TOLLAGES ETC. :TOLLAGES ETC. :TOLLAGES ETC. :

The Contractor shall pay all tollages and other royalties, rent and other payments or compensations, if any for getting stone, gravel, sand, clay and all other materials required for the works.

17. 17. 17. 17. SETTING OUT :SETTING OUT :SETTING OUT :SETTING OUT :

The Contractor shall be responsible for the true and proper setting out of the works and for the correctness of the position, levels, dimensions and alignment of all parts of the works and for the provision of all necessary instruments, appliances and labour in connection therewith. If at any time during the progress of the works any error shall appear or arise in the position, level, dimensions or alignment of any part of the works, the Contractor on being required to do so by the Site engineers or Site engineer's



representative, shall at his own cost rectify such error to the satisfaction of the Site engineer or his representative. The checking of any setting out or of any line or level by the Site engineer or his representative shall not in any way relieve the Contractor of his responsibility for the correctness thereof. The Contractor shall provide all necessary instruments, appliances and labour required by the Site engineer or his representative for checking, if any, of the setting out. The Contractor shall carefully protect and observe all bench marks, site levels, pegs and other things used in setting out the works. The rates quoted for the work shall also include the cost of reference and level pillars and their dismantling, when no longer required. The contractor shall verify all dimension and elevations mentioned in the drawings prior to the commencement of work.

18. 18. 18. 18. DAMAGE TO PERSONS AND PROPERTY :DAMAGE TO PERSONS AND PROPERTY :DAMAGE TO PERSONS AND PROPERTY :DAMAGE TO PERSONS AND PROPERTY :

The Contractor shall indemnify and keep indemnified the KMSCLagainst all losses and claims for injuries or damages to any person or property whatsoever which may arise out of or in consequence of the construction and maintenance of works and against all claims, demands, proceedings, damages, costs, charges, expenses, whatsoever in respect thereof in relation thereto.

19. 19. 19. 19. COCOCOCO----OPERATION WITH OTHER AGENCIES:OPERATION WITH OTHER AGENCIES:OPERATION WITH OTHER AGENCIES:OPERATION WITH OTHER AGENCIES: The Contractor shall co-operate with the work of other agencies or

Contractors that may be employed or engaged by the KMSCL and as far as it relates to the Contractors' work. The sequence of work shall be so arranged that the work of other agencies are also in progress simultaneously.

20. 20. 20. 20. BARRICADING AROUND EXCAVATED TRENCHES ETC :BARRICADING AROUND EXCAVATED TRENCHES ETC :BARRICADING AROUND EXCAVATED TRENCHES ETC :BARRICADING AROUND EXCAVATED TRENCHES ETC : The Contractor shall at his own cost provide around excavation,

temporary barricading with bellies and bamboos with warning signals during day and night and shall maintain it so long as the trenches are not filled up. Similar barricades shall also be provided at all dismantling work, erection of structurals, sheeting work etc. No extra claim shall be entertained for providing, maintaining and removing such barricades.



21.21.21.21. FABRICATION DRAWINGS :FABRICATION DRAWINGS :FABRICATION DRAWINGS :FABRICATION DRAWINGS : Contractor shall prepare at his own cost all fabrication

drawings of all structural steel works and submit them to the Site engineers for their approval at least before 7 days of commencing the fabrication. All the details like sizes, capacities, dimensions, arrangement of fabrication etc. should be clearly indicated on these drawings.

22. 22. 22. 22. PROTECTION OF UNDERGROUND SERVICES :PROTECTION OF UNDERGROUND SERVICES :PROTECTION OF UNDERGROUND SERVICES :PROTECTION OF UNDERGROUND SERVICES : The Contractor must take precautionary measures to protect the

underground and other services lines viz. cables, water and sewer lines, etc. and observe any specific instructions which may be given in this regard by the Site engineer.

22.1 DEWATERING TRENCHES AND PITS :DEWATERING TRENCHES AND PITS :DEWATERING TRENCHES AND PITS :DEWATERING TRENCHES AND PITS : The tendered rates shall always be deemed to have taken into

account the cost of removal of silt and materials that may slip in the trenches and pits and de-watering the trenches or pits of water accumulated or collected through seepage or subsoil water or rain water. The Contractor shall in no case be entitled to claim any extra amount for the above work. The Contractor shall remain prepared with necessary pumps and equipment for de-watering the trenches or pits so as to avoid unnecessary delay and possible damage to the property etc.The duration of dewatering shall be in accordance with environmental resolution and prior approval form Site engineer is required.

23. 23. 23. 23. WORK IN OR AROUND OPERATING PLANT OR OFFICES ETC:WORK IN OR AROUND OPERATING PLANT OR OFFICES ETC:WORK IN OR AROUND OPERATING PLANT OR OFFICES ETC:WORK IN OR AROUND OPERATING PLANT OR OFFICES ETC: Where the work is being carried out in or around an operating

plant where the plant must run uninterrupted, the Contractor shall work only at specified places and times as mutually arranged between the Contractor and the Site engineer/ KMSCLSimilar arrangement must be made while executing works inside the offices, buildings etc. without causing disturbance to the office work. For this the work may be required to be done during off-hours and Sundays. No extra will be allowed beyond the rates quoted for doing work in the manner described above.



23.1 WORK IN SHIFTS AND ON OFFWORK IN SHIFTS AND ON OFFWORK IN SHIFTS AND ON OFFWORK IN SHIFTS AND ON OFF----DAYS:DAYS:DAYS:DAYS: The Contractor shall work in one or more shifts as also on Sundays

and off days to complete the work on time, if so required by the Site engineers for which the KMSCLshall not be liable to pay any extra. If instructed by the Site engineers, the Contractor should carry out the work in the night also.

24. 24. 24. 24. SITE ORDER BOOKSITE ORDER BOOKSITE ORDER BOOKSITE ORDER BOOK (Site register/Log book)(Site register/Log book)(Site register/Log book)(Site register/Log book):::: A site order book must be maintained and always be available

at site to record the instructions by the Site engineers or his representative. The Contractor must see that the instructions noted therein are properly carried out. The Contractor shall also submit a ‘Daily Report’ to KMSCL through the Site engineer in a format approved by the Site engineer / KMSCL.

25. 25. 25. 25. DELAYSDELAYSDELAYSDELAYS IN OBTAINING MATERIALS SUPPLIED BY THE IN OBTAINING MATERIALS SUPPLIED BY THE IN OBTAINING MATERIALS SUPPLIED BY THE IN OBTAINING MATERIALS SUPPLIED BY THE KMSCLKMSCLKMSCLKMSCL:::: If KMSCLhas undertaken to supply any material specified in the

special conditions at rates and conditions cited therein, the Contractor shall keep himself in touch with day-to day position regarding the supply of materials from the Site engineer/ KMSCLand so adjust the progress of the works that labour may not remain idle nor there by any other claim due to or arising from delay in obtaining the materials.

25.1 25.1 25.1 25.1 RECORD OF MATERIALS SUPPLIED BY THE RECORD OF MATERIALS SUPPLIED BY THE RECORD OF MATERIALS SUPPLIED BY THE RECORD OF MATERIALS SUPPLIED BY THE KMSCLKMSCLKMSCLKMSCL:::: The Contractor shall maintain an account of different materials

obtained from the KMSCLfor executing the works under the contract. The Site engineer shall have the right to check the position of materials at all times.

25.2 25.2 25.2 25.2 SAFE STORAGE OF MATERIALS:SAFE STORAGE OF MATERIALS:SAFE STORAGE OF MATERIALS:SAFE STORAGE OF MATERIALS: The Contractor shall be responsible for the safe storage of

materials supplied by the KMSCLfor execution of the works. Surplus materials or materials lost or damaged or unaccounted for or made unserviceable by the Contractor shall be charged as specified in the special conditions.

25.3 25.3 25.3 25.3 TRANSPORT OF MATERIALS:TRANSPORT OF MATERIALS:TRANSPORT OF MATERIALS:TRANSPORT OF MATERIALS:



Unless otherwise specified, all the materials supplied by the “KMSCL” shall betransported by the Contractor from the "KMSCL’s” store/ yard, to the site of work at no extra cost. 26. 26. 26. 26. SITE TO BE KEPT CLEAN:SITE TO BE KEPT CLEAN:SITE TO BE KEPT CLEAN:SITE TO BE KEPT CLEAN: The surplus spoil and dismantled debris shall be removed to a

place as directed by the Site engineer and stacked, leveled and dressed as directed.

27.27.27.27. CONFLICT IN MEANING BETWEEN SCHEDULE OF RATES AND CONFLICT IN MEANING BETWEEN SCHEDULE OF RATES AND CONFLICT IN MEANING BETWEEN SCHEDULE OF RATES AND CONFLICT IN MEANING BETWEEN SCHEDULE OF RATES AND

SPECIFICATIONS:SPECIFICATIONS:SPECIFICATIONS:SPECIFICATIONS: The schedule of rates shall be read in conjunction with the

specifications, and in the event of conflict in meaning between the two, the corresponding item in the unit rate specification shall always have precedence over the specifications.

28. 28. 28. 28. LABOUR LABOUR LABOUR LABOUR i. i. i. i. LABOUR RULES: LABOUR RULES: LABOUR RULES: LABOUR RULES: In respect of all labour directly or indirectly employed on the

works by the Contractor, the Contractor shall comply with the provisions of the contract labour (Regulation and Abolition) Act 1970, Minimum Wages Act 1948, Payment of Wages Act 1936 and any amendments thereof and all legislation and rules of the State and/or Central Government or other local authorities, framed from time to time, governing the protection of health, sanitary arrangements, wages, welfare and safety for labour employed on building and construction works and for bonus, retirement benefits, retrenchment/lay off, compensation and all other matters liabilities of KMSCLs to employees. The rule and the other statutory obligations with regard to fair wages, welfare and safety measures, maintenance of register etc. will be deemed to be part of the Contract.

29. 29. 29. 29. REPORTING ACCIDENT OF LABOUR:REPORTING ACCIDENT OF LABOUR:REPORTING ACCIDENT OF LABOUR:REPORTING ACCIDENT OF LABOUR:



The Contractor shall be responsible for the safety of all employees and/or workers employed or engaged by him on and in connection with the works and shall forthwith report all cases of accidents to any of them, however caused and whenever occurring, to the /Site engineer or his representative and shall make every arrangement to render all possible assistance and aid to the victims of the accident.

30. 30. 30. 30. PROVISION OF WORKMEN'S COMPENSATION ACT:PROVISION OF WORKMEN'S COMPENSATION ACT:PROVISION OF WORKMEN'S COMPENSATION ACT:PROVISION OF WORKMEN'S COMPENSATION ACT: The Contractor shall at all times indemnify and keep indemnified

the KMSCLagainst all claims for compensation under the provisions of the Workmen's Compensation Act 1923 or any other law for the time being in force by or in respect of any workmen employed by the Contractor in carrying out the contract and against all cost and expenses or penalties incurred by the KMSCLin connection therewith. In any case in which, by virtue of the provision of the said Act, the KMSCLis obliged to pay compensation to a workman employed by the Contractor in executing the works, the KMSCLshall recover from the Contractor the amount of the compensation so paid and without prejudice to the rights of the KMSCLunder the said Act. The KMSCL shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any amount due by the KMSCLto the Contractor, whether under this contract or otherwise without prejudice to any other remedy that may be available to the KMSCLin law. The KMSCLshall not be bound to contest any claim made against it under the said Act, except on the written request of the Contractor and upon his giving to the KMSCLfull security for all cost for which the KMSCLmight become liable in consequence of contesting such claim.

31. 31. 31. 31. ACCIDENT OR INJURY TO WORKMEN:ACCIDENT OR INJURY TO WORKMEN:ACCIDENT OR INJURY TO WORKMEN:ACCIDENT OR INJURY TO WORKMEN: The Site engineer/KMSCLshall not be liable for, in respect, of any

damages or compensation payable as per regulations or in consequence of any accident or injury to any workmen or other person in the employment of the Contractor or his sub-Contractors, and the Contractor shall indemnify and keep indemnified the Site engineer/KMSCLagainst all such damages and compensation and against all claims, demands, proceedings costs, charges and expenses whatsoever in respect thereof or in relation thereto.



32. 32. 32. 32. PRESERVATION OF PEACE:PRESERVATION OF PEACE:PRESERVATION OF PEACE:PRESERVATION OF PEACE: The Contractor shall take requisite precautions to prevent any

riotous or unlawful behavior by or amongst his workmen and/or others employed on the works by him, for the preservation of peace and protection of the inhabitants and security of property in the neighborhood of the works.

33. 33. 33. 33. AGE LIMIT OF LABOUR:AGE LIMIT OF LABOUR:AGE LIMIT OF LABOUR:AGE LIMIT OF LABOUR:

The age limit for employment of labour shall be in strict accordance with the existing labour legislation.

33.1 RETURN OF LABOUR EMPLOYED....:::: The Contractor, if required by the Site engineer, shall submit return in detail in such form and at such interval as the Site engineers may prescribe showing number of different classes of labour employed on the works from time to time by the Contractor.

34. 34. 34. 34. OBSERVANCE BY SUBOBSERVANCE BY SUBOBSERVANCE BY SUBOBSERVANCE BY SUB----CONTRACTOR:CONTRACTOR:CONTRACTOR:CONTRACTOR: The Contractor shall be responsible for the observance of the provisions of aforesaid clauses by the sub-Contractors employed by him in the execution of the contact.

35.35.35.35. MATERIAL TESTS AND WORKMANSHIP MATERIAL TESTS AND WORKMANSHIP MATERIAL TESTS AND WORKMANSHIP MATERIAL TESTS AND WORKMANSHIP

35353535.1 QUALITY OF MATERIALS, WORKMANSHIP AND TESTS:.1 QUALITY OF MATERIALS, WORKMANSHIP AND TESTS:.1 QUALITY OF MATERIALS, WORKMANSHIP AND TESTS:.1 QUALITY OF MATERIALS, WORKMANSHIP AND TESTS: All materials and workmanship shall be of the respective kinds described in the contract and in accordance with the Site engineer/ KMSCL or their representative's instructions and shall be subjected, from time to time, to such tests as the Site engineer or his representative may direct at the place of manufacture or fabrication or on the site or at all or any of such places. The Contractor shall provide such assistance instruments, machines, labour and materials, as are normally required for examining, measuring and testing any work and the quality, weight or quantity



of any material used and shall supply samples of materials before incorporation in the works for approval as may be required by the Site engineer / KMSCL.

36.36.36.36.COST OF SAMPLES:COST OF SAMPLES:COST OF SAMPLES:COST OF SAMPLES:

All samples shall be supplied by the Contractor at his own cost. 36.1 COST OF TESTS:

The cost of making any test as per specifications shall be borne by the Contractor, and the Contractor should arrange for all facilities like testing equipments, meters, instruments as required for carrying out such tests.

37. 37. 37. 37. INSPECTION OF INSPECTION OF INSPECTION OF INSPECTION OF OPERATION:OPERATION:OPERATION:OPERATION: The Site engineer/ KMSCL/or their representative shall at all times have access to the works and to the site and to all workshops and places where materials, manufactured articles or machinery are being obtained for the works and the Contractor shall afford every facility for every assistance in obtaining the right to such access.

38. 38. 38. 38. EXAMINATION OF WORK BEFORE COVERING UP :EXAMINATION OF WORK BEFORE COVERING UP :EXAMINATION OF WORK BEFORE COVERING UP :EXAMINATION OF WORK BEFORE COVERING UP :

No work shall be covered up or put out of view without the approval of the Site engineer or the Site engineer's representative and the Contractor shall afford full opportunity to the Site engineer or the Site engineer's representative to examine and measure any work which is about to be covered up or put out of view and to examine foundations before permanent work is placed thereon. The Contractor shall give due notice to the KMSCL’ s representative wherever any such work or foundations is or are ready or about to be ready for examination and the KMSCL’s representative shall without unreasonable delay, unless he considers it unnecessary and advises the Contractor accordingly, attend for the purpose of examining and measuring such work or of examining such foundations.



39. 39. 39. 39. UNCOVERING AND MAKING OPENINGS :UNCOVERING AND MAKING OPENINGS :UNCOVERING AND MAKING OPENINGS :UNCOVERING AND MAKING OPENINGS :

The Contractor shall uncover any part or parts of the works or make openings in or through the same as the Site engineer may, from time to time, direct and shall reinstate and make good such part or parts to the satisfaction of the Site engineer/ KMSCLIf any such part or parts have been covered up or put out of view after compliance with the requirements of clause 6.6 hereof and found to be executed in accordance with the contract, the expenses of uncovering, making in or through, reinstating and making good the same shall be borne by the KMSCL, but in any other case all such expenses shall be borne by the Contractor and shall be recoverable from him by the KMSCLand deducted by the KMSCLfrom any money due, which may become due to the Contractor, without prejudice to any other remedy that may be available to the KMSCL, by law.

40. 40. 40. 40. REMOVAL OF IMPROPER WORK AND MATERIALS :REMOVAL OF IMPROPER WORK AND MATERIALS :REMOVAL OF IMPROPER WORK AND MATERIALS :REMOVAL OF IMPROPER WORK AND MATERIALS : The Site engineer or his representative shall during the progress of the works have power to order in writing from time to time : a) The removal from the site within such time or times as may

be specified in the order of any materials which in the opinion of the Site engineer or his representative are not in accordance with the contract.

b) The substitution of proper and suitable materials. c) The removal and proper re-execution notwithstanding a

previous test thereof or interim payment thereof of a work which in respect of materials or workmanship is not in the opinion of the Site engineer or his representative in accordance with contract.

40.140.140.140.1 SUSPENSION OF SUSPENSION OF SUSPENSION OF SUSPENSION OF WORK:WORK:WORK:WORK:

The Contractor shall, on the written order by the KMSCLsuspend the progress of the works or any part thereof for such time or



times and in such manner as the Site engineer may consider necessary and shall during such suspension, properly protect and secure the work, so far as is necessary in the opinion of the Site engineer.

41. 41. 41. 41. TIME OF COMPLETION AND TAKING OVER :TIME OF COMPLETION AND TAKING OVER :TIME OF COMPLETION AND TAKING OVER :TIME OF COMPLETION AND TAKING OVER : 42. 42. 42. 42. POSSESSION OF SITE :POSSESSION OF SITE :POSSESSION OF SITE :POSSESSION OF SITE :

Save in so far the contract may prescribe, the extent of portions of the site of which the Site engineer/KMSCLis to give possession from time to time and the order in which such portions will be available to him and subject to any requirement in the contract as to the order in which the work shall be executed, the KMSCL shall give to the Contractor possession of so much of the site as may be required to enable the Contractor to commence and proceed with the construction of the works in accordance with such reasonable proposals of the Contractor as he will make in writing to the Site engineer and shall, from time to time as the work proceeds give the Contractor possession of such further portions of the site as may be required to enable the Contractor to proceed with the construction of the works in accordance with the said programme or proposal.

42.1 42.1 42.1 42.1 TIME OF COMPLETION :TIME OF COMPLETION :TIME OF COMPLETION :TIME OF COMPLETION : Time is deemed to be the essence of this contract and the whole of the works shall be completed within the time stipulated or within such extended time as has been allowed under clause 7.3.

42.2 42.2 42.2 42.2 EXTENSION OF TIME OF COMPLETION :EXTENSION OF TIME OF COMPLETION :EXTENSION OF TIME OF COMPLETION :EXTENSION OF TIME OF COMPLETION : Should the amount of extra or additional work of any kind or changes in scope of work or other special circumstances of any kind whatsoever which may occur, be such as fairly to justify the Contractor's request for extension of time for the completion of the works, the Site engineer shall determine the amount of such extension and with the approval of the KMSCLshall intimate the Contractor in writing provided that the Site engineer is not bound to take into account any extra or additional work or other special



circumstances unless the Contractor has within 28 days after such work has been commenced or such circumstances have arisen, submitted to the Site engineer full and detailed particulars of any request to the extension of time to which he may consider to be justified.

43. 43. 43. 43. FORCE MAJEUREFORCE MAJEUREFORCE MAJEUREFORCE MAJEURE

Neither party shall be liable for any failure or delay in performance under this agreement if the failure/delay is caused by natural calamity, general strike, curfew, riot, war, or any act of god which prevents normal activities or reasons beyond the control of the party. In such cases, the party affected by this clause shall give written notice to the other party with full details, within a week of the occurrence of the cause. If the force majeure condition affects the completion schedule, the time of completion shall be revised to the extent of loss of time caused by force majeure.

44. 44. 44. 44. WORK TREATED AS COMPLETE :WORK TREATED AS COMPLETE :WORK TREATED AS COMPLETE :WORK TREATED AS COMPLETE : The works shall not be treated as complete until : i) The site is clear from all materials, site shed, etc. and the Site

engineer is satisfied with the job done by the Contractor ii) The Contractor has submitted the reconciliation statement

regarding the stores if any, received from the KMSCL, and all the surplus and salvaged materials are returned to the stores.

iii) All equipment, tools, plant taken from the KMSCL have

been returned by the Contractor. iv) Any other material, taken on loan/transfer from other agency have been returned by the Contractor. v) All power and water supply connections taken for the

execution of theworks have been disconnected by the Contractor.

vi) Rectifications of any damage done by the Contractor to the

work executed have been satisfactorily done by the



Contractor. vii) The works shall not be considered as completed until the Site

engineerhas certified in writing that they have been completed and the Defects Liability Period shall commence from the date of such certificate.

45. 45. 45. 45. TAKING OVER :TAKING OVER :TAKING OVER :TAKING OVER :

After completion of works or any substantial part of the works before the completion of the whole of the works, the Contractor shall notify the Site engineers in writing, who within 15 days of receipt of the said notice shall give such certificate with respect to any substantial part of the works which has been both completed to the satisfaction of the Site engineer and occupied or used by the KMSCL or refuse to issue the same stating the reasons thereof in writing. When any such certificate is given in respect of a part of the works, such part shall be considered as completed for the purpose of taking over and computation of the period of maintenance of such part, that is, such period shall commence from the date of completion of such part of the works as certified . The works in whole or part shall not, however, be treated as completed for the purpose of other relevant clauses hereof unless and until the provisions of clause 7.5. here of are fully complied with.

46. 46. 46. 46. MAINTENANCE :MAINTENANCE :MAINTENANCE :MAINTENANCE : For a period of 12 months commencing immediately after taking

over of the work by the KMSCL, the Contractors liability shall be to replace the defective parts, rectify/reconstruct the defective work that may develop of his own construction or those of his sub Contractors approved by theKMSCL (under clause 2.1 and 2.2) arising solely from faulty materials or workmanship.

If it is necessary for the Contractor to rectify/ reconstruct any

defective portions of the work under the contract, the provision of this condition shall apply to the portions of work so replaced or renewed until the expiration of three months from the date of such replacement or renewal or until the end of the above mentioned period of twenty four months, whichever may be later. If any defects be not remedied within a reasonable time the



KMSCLmay proceed to do the work at Contractor's risk and expense, but without prejudice to any other rights which the KMSCL may have against the Contractor in respect of such defects. The Contractor shall bear the cost of such repairs/rectifications carried out on his behalf at site. Immediately upon satisfactory completion of the maintenance period the Company shall issue a final certificate indicating that the Contractor has completed his obligation under the contract.

47.47.47.47. TERMINATION TERMINATION TERMINATION TERMINATION AND BACK CHARGING AND BACK CHARGING AND BACK CHARGING AND BACK CHARGING OF CONTRACT :OF CONTRACT :OF CONTRACT :OF CONTRACT : 47474747.1 .1 .1 .1 TERMINATION OF CONTRACT:TERMINATION OF CONTRACT:TERMINATION OF CONTRACT:TERMINATION OF CONTRACT:

If the Contractor has abandoned the contract or has failed to proceed with the work due to negligence or the progress on any particular item or items is slow or has failed to execute the work in accordance with the terms and conditions of the contract, is persistently or frequently neglecting to carryout his obligation under the contract, then it shall be lawful for the KMSCL to terminate the contract forthwith under written notice and to proceed with the balance of the work through any other agencies. During the course of execution of the job, in case the Contractor has done any substandard work, he shall be asked in writing to dismantle and redo the same at his own expenses. If the Contractor fails to comply with the above instructions immediately, then the KMSCL shall proceed with the above rectification work, through another agency or agencies. Similarly, if the Contractor goes slow on any particular item or items of work, the KMSCLshall have the right to execute this item or items through another agency or agencies, including its own department.

48.48.48.48. BACK CHARGING THE CONTRACTOR :BACK CHARGING THE CONTRACTOR :BACK CHARGING THE CONTRACTOR :BACK CHARGING THE CONTRACTOR : Extra cost and expenses incurred for completing the work or balance work or carrying out the rectification of any work as mentioned above through another agency or agencies including its own department, shall be debited to Contractor's account and shall be recovered from any money due or that may become due to the Contractor without prejudice to any other remedy that may be available to the KMSCLin law. If there is any savings in cost due to re-arrangement or supplementing through other agencies the original



contractor will not have any claim on this.

49.49.49.49.ALTERATIONS, ADDITIONS AND OMISSIONS :ALTERATIONS, ADDITIONS AND OMISSIONS :ALTERATIONS, ADDITIONS AND OMISSIONS :ALTERATIONS, ADDITIONS AND OMISSIONS : 44449.1 VARIATION :9.1 VARIATION :9.1 VARIATION :9.1 VARIATION :

The Site engineer with the approval of the KMSCLshall be entitled to make any variation of the quality or quantity of the works or any part thereof that may in his opinion, be necessary and for that purpose, or if for any other reason it shall, in his opinion be desirable, he shall have power to order the Contractor to do and the Contractor shall do any of the following: a) Increase or decrease the quantity of any work included in the

contract. b) Omit any portion of work. c) Change the character or quality or kind of any such work.

d) Change the levels, lines, position and dimensions of any part of works and,

e) Execute additional work of any kind necessary for the

completion of the works, and no such variation shall in any way initiate or invalidate the contract but the value, if any, of all such variations shall be taken into account in ascertaining the amount of the contract price.

50. 50. 50. 50. ORDERS FOR VARIATIONS TO BE IN WRITING :ORDERS FOR VARIATIONS TO BE IN WRITING :ORDERS FOR VARIATIONS TO BE IN WRITING :ORDERS FOR VARIATIONS TO BE IN WRITING : No variation shall be made by the Contractor without an order in writing of the Site engineer/KMSCL. Provided that no order in writing shall be required for increase or decrease in the quantity of any item of work where such increase or decrease is the result of the actual quantities exceeding or being less than those stated in the bill of quantities which are estimates. In such cases, the Contractor shall be paid for the actual quantity of work done as certified by the Site engineer at the accepted unit item rates and no



compensation shall be allowed for any decrease in quantity. Provided also that if for any reason the Site engineer shall consider it desirable to give any such order verbally, the Contractor shall comply with such order but it must be followed by confirmation in writing of such verbal order given by the Site engineer, which shall be deemed to be an order in writing within the meaning of this clause.

51.51.51.51. EXTRA ITEMS : Extra items will be classified as additional, substituted or altered

items, depending on their relation or otherwise to the original item or items of work and all extra items are to be approved by KMSCL.

Rates for authorisedextra items, additional, altered or substituted work as may be ordered shall be determined by the Site engineer/ KMSCLas follows:

a. In the case of all extra items whether additional, altered or substituted, if accepted rates for identical items provided for in the contract, such rates shall be applicable.

b. In the case of extra items whether altered or substituted, for which similar items exists in the contract, the rates shall be derived from the original item by appropriate adjustment of cost of affected components. The percentage excess or deduction of the contract rate for the original item with reference to the estimated rate shall be applied in deriving the rates for such items.

c. In the case of extra items, whether altered or substituted, for which similar items do not exist in the contract, the rates shall be arrived at on the basis of provisions of Standard Data Book and Schedule of Rates 2011 of Public Works Department of Kerala by adding profit of 10% and applying the contractors’ quoted percentage above or below.

d. In the case of extra items, whether additional, altered or substituted, for which the rates cannot be derived from similar items in the contract, and only partly from similar items in the contract, and only partly from the public work departmental rates, the rates for such part or parts of items as are not covered in the schedule of rates shall be determined by the Site engineer/ KMSCLon the basis of the prevailing market rates giving due consideration to the analysis of the rate furnished by the contractor with supporting documents, including Contractor's profit. This shall be added on to the P.W.D. Departmental Rate 2011 (including contractor's profit) for the other



part or the items for which the rates can be derived from the schedule of rates of P.W.D. adjusting the percentage quoted for this part alone.

e. In the case of extra item whether additional, altered, substituted, for which the rates cannot be derived either from similar item of work in the contract or from the departmental schedule of rates, the Contractor shall within 14 days of the receipt of order to carry out the said extra item of work, communicate to the Engineer the rate which he proposes to claim for the item, supported by analysis of the rate claimed and the KMSCL/Site engineer shall within one month thereafter, determine the rate on the basis of the market rate giving due consideration to the rate claimed by the Contractor.

52. 52. 52. 52. REBATE/EXTRA OVER ORIGINAL ITEM :REBATE/EXTRA OVER ORIGINAL ITEM :REBATE/EXTRA OVER ORIGINAL ITEM :REBATE/EXTRA OVER ORIGINAL ITEM : If there is a deviation in the specification of particular item of the tender, rebate/extra over the quoted rate shall be generally derived as follows:

For items not covered in the schedule, rebate/extra shall be derived based on observation/analysis of labour and materials involved in such items with the prior approval of the Site engineer/KMSCL.

55553.3.3.3. ITEMS OF ADITEMS OF ADITEMS OF ADITEMS OF AD----HOC NATURE:HOC NATURE:HOC NATURE:HOC NATURE: The Contractor shall procure necessary materials and carry out

miscellaneous work of ad-hoc nature specifically provided with necessary tools and tackles as may arise during execution of the contract. The actual quantum of work shall be certified and settled by the Site engineer and payment for the same shall be fixed on the basis of actual cost plus overheads, profits and establishments taken at 10% of the cost.

54. 54. 54. 54. CLAIMS :CLAIMS :CLAIMS :CLAIMS :

The Contractor shall send to the Site engineer's representative an account, giving full and detailed particulars with proper analysis of all claims for any additional expense to which the Contractor may consider himself entitled and of all extra items of work ordered by Site engineer, which he has executed, within one month of execution of such work, and no claim for payment for any such work will be considered which has not been included in such



particulars. Provided always that the Site engineers shall be entitled to authorise payment to be made for any such work not withstanding the Contractor's failure to comply with this condition, if the Contractor has at the earliest practicable opportunity notified the Site engineer/Site engineer in writing, that he intends to make a claim for such work.

55. 55. 55. 55. VARIATION IN CONTRACT VALUEVARIATION IN CONTRACT VALUEVARIATION IN CONTRACT VALUEVARIATION IN CONTRACT VALUE

The rate quoted shall remain firm for any variation upto ± 25% of the total contract price.

56. 56. 56. 56. MEASUREMENTS MEASUREMENTS MEASUREMENTS MEASUREMENTS 56565656.1 QUANTITIES:.1 QUANTITIES:.1 QUANTITIES:.1 QUANTITIES:

The quantities set out in the bill of quantities are the estimated quantities of the work. They are not to be taken as the actual and correct quantities of the works, to be executed by the Contractor in fulfillment of his obligations under the contract.

56.256.256.256.2 WORKS TO BE MEASURED:WORKS TO BE MEASURED:WORKS TO BE MEASURED:WORKS TO BE MEASURED: The Site engineers shall, except as otherwise stated, ascertain and determine by measurement the value in terms of the contract. He shall when he requires any part or parts of the works to be measured, give notice to the Contractor's authorised agent or representative, who shall forthwith attend or send a qualified agent to assist the Site engineer/KMSCLor their representative in making such measurement, and shall furnish all particulars required by either of them. Should the Contractor not attend or neglect or omit to send such agents, then the measurement made by the Site engineer or approved by him, shall be taken to be the correct measurement of the work. For the purpose of measuring such permanent work as is to be measured by record and drawings, the Site engineer's representative shall prepare records and drawings month by month and the Contractor, as and when called upon to do so in writing, shall within fourteen days, attend to examine and agree such records and drawings with the Site engineer's representative and shall sign the same when so agreed.



If the Contractor does not so attend to examine and agree such records and drawings they shall be taken to be correct. If, after examination of such records and drawings, the Contractor does not agree to the same or does not sign the same as agreed, they shall nevertheless be taken to be correct, unless the Contractor shall, within fourteen days of such examination, lodge with the Site engineer's representative for decision by the Site engineer, notice in writing of the respects in which such records and drawings are claimed by him to be incorrect.

56.3 56.3 56.3 56.3 METHOD OF MEASUREMENT:METHOD OF MEASUREMENT:METHOD OF MEASUREMENT:METHOD OF MEASUREMENT: The works shall be measured in accordance to relevant IS codes notwithstanding any general or local custom, except where otherwise specifically described or prescribed in the contract.

57. 57. 57. 57. PROVISIONAL SUMS:PROVISIONAL SUMS:PROVISIONAL SUMS:PROVISIONAL SUMS: "Provisional sum" means a sum included in the contract and so designated in the bill of quantities for execution of works or the supply of goods, materials or services or for contingencies, which sum may be used, in whole, or in part, or not at all, at the direction or discretion of the Site engineer. The contract price shall include only such amounts in respect of the work, supply or services to which provisional sums relate as the Site engineer shall approve or determine. The Contractor shall when required by the Site engineer, produce all quotations, invoices, voucher, and accounts or receipts in connection with expenditure respect of provisional sums.

SETTLEMENT OF DISPUTES: SETTLEMENT OF DISPUTES: SETTLEMENT OF DISPUTES: SETTLEMENT OF DISPUTES: 58.58.58.58. MATTER TO BE SETTLED BY MATTER TO BE SETTLED BY MATTER TO BE SETTLED BY MATTER TO BE SETTLED BY KMSCLKMSCLKMSCLKMSCL::::

All disputes and differences of any kind whatsoever arising out of or in connection with the contract, whether during the progress of the works or after their completion shall be referred by the Contractor to the KMSCLand the KMSCLshall within a reasonable time after their presentation make and notify decisions thereon in writing.



The decisions, directions, clarifications, measurements, drawings and certificates with respect to any matter, the decision for which is specially provided for by these or other special conditions to be given and made by the KMSCLor by the Site engineer on behalf of the KMSCLare matters which are referred to hereinafter as accepted matters and shall be final and binding upon the Contractor and shall not be set aside on account of non-observance of any formality, any omission, delay or error in procedure in or about the same, or on any other grounds or for any reason and shall be without Appeal.

i. Disputes if any arising out of or in any way connected with this Agreement shall be deemed to have arisen in Thiruvananthapuramand only the courts in Thiruvananthapuram shall have jurisdiction to determine the same.

59.59.59.59. NOTICES NOTICES NOTICES NOTICES i. SERVICE OF NOTICE ON CONTRACTOR:SERVICE OF NOTICE ON CONTRACTOR:SERVICE OF NOTICE ON CONTRACTOR:SERVICE OF NOTICE ON CONTRACTOR:

All certificates, notices or written orders to be given by the KMSCLor by the Site engineer to the Contractor under terms of the contract shall be served by sending by post or delivering the same to the Contractor's place of business or such other address as the Contractor shall nominate for this purpose.

ii. SERVICE OF NOTICE ON SERVICE OF NOTICE ON SERVICE OF NOTICE ON SERVICE OF NOTICE ON KMSCLKMSCLKMSCLKMSCL:::: All notices to be given to the KMSCLunder the terms of the contract

shall be served by sending by post or delivering the same to the KMSCL’s address.

iii. The contractor shall strictly observe the safety codes and labour laws

as detailed under: 60.60.60.60.SAFETY CODESAFETY CODESAFETY CODESAFETY CODE

1. First aid appliances including adequate supply of sterilized dressings

and cotton wool shall be kept in a readily accessible place. 2. An injured person shall be taken to a public hospital without loss of

time, in cases where the injury necessitates hospitalization.



3. Suitable and strong scaffolds should be provided for workmen for all works that cannot safely be done from ground.

4. The excavated material shall not be placed within 1.5 metres of the

edge of the trench of half of the depth of trench whichever is more. All trenches and excavations shall be provided with necessary fencing and .lighting.

5. Workers employed on mixing and handling material such as Rubble,

cement mortar or concrete etc shall be provided with protective footwear and rubber hand-gloves.

6. The contractor assured QHSE (Quality Health Safety and

Environmental) policy and procedure as per national and International standards.

61.61.61.61.ACCIDENTS HOARDING LIGHTING ACCIDENTS HOARDING LIGHTING ACCIDENTS HOARDING LIGHTING ACCIDENTS HOARDING LIGHTING –––– OBSERVATIONS OBSERVATIONS OBSERVATIONS OBSERVATIONS WATCHMANWATCHMANWATCHMANWATCHMAN (a) When excavations have been made obstacles have been put in

public through faces or in places where there is any likehood of accidents, the contractor shall comply with any requirements of law on the subject, and shall provide suitable boarding lighting and watchman as necessary.

(b) It shall be the contractor’s sole responsibility to protect the public and

his employees against accident from any cause and shall indemnify Governments, against any claims for damages for injury to person or property, resulting from any such accidents and he shall where the provisions of the Workmen’s Compensation Act - apply, take steps so properly insure against any claims there under.

(c) On the occurrence of an accident which results in the death of any of

the workmen employed by the contractor or which is so serious as to be likely to result in the death of any such workmen ,the contractor shall within 24 hours of the happening of such accident intimate in writing to the KMSCL, the fact of such accident. The contractor shall indemnify KMSCL against all loss or damage sustained by KMSCL resulting directly or indirectly from his failure to give intimation in the manner aforesaid, including the penalties or fines if any payable by



KMSCL as a consequence of Controctor’s failure to give notice under the Workmen’s Compensation Act or otherwise conform to the said Act in the regard to such accident.

(d) In the event of an accident in respect of which compensation may

become payable under the Workmen’s Compensation Act VIII of 1973 whether by the contractor such sum or sums of money as may be, in the opinion of the Site engineer shall be final in regard to all matters arising under this clause.

62.62.62.62.FAIR WAGE CLAUSFAIR WAGE CLAUSFAIR WAGE CLAUSFAIR WAGE CLAUSEEEE

(a) The Contractor shall pay not less than fair wage to labourers

engaged by him on the work. “Fair Wages” means wages whether for time or piece work notified

at the time of inviting for the work and where such wages have not been so notified the wage prescribed by Kerala PWD for the District in which the work is done.

(b) The Contractor shall notwithstanding provisions of any contract to

the Contract cause to be paid fair wage to labourers indirectly engaged on the work including any labour engaged by his sub-contractor in connection with said work as if labourers had been immediately employed by him.

(c) In respect of all labour directly or indirectly employed in the work for

performance of the contractor’s part of the Agreement the Contractor shall comply with or cause to be complied with provisions of the Contract Labour (Regulations and Abolition) Act 1970, Minimum Wages Act 1948, Payment of Wages Act 1936 and Any Amendments thereof and all Legislations and Rules of this State and / or Central Govt. or other Local Authority framed by time to time, Governing the protection of Health, Sanitary Arrangements wages, Welfare, Safety Bonus, Retirement benefits, Retrenchment/Layoff compensations to payment of wages not paid and deduction unauthorisly made maintenance of wage register other terms of employment, inspection and submission periodical returns and all wage cards, publications of scale of wage and returns and all other



matters of like nature and shall indemnify KMSCLfrom all or any claims coming under the above Acts and Rules.

(d) The Site engineer shall have the right to deduct from the money due

to the Contractor and any sum required or estimated to be required for making good the loss suffered by a worker or workers by reason of nonfulfillment of the Conditions of the Contract for the benefit of the works no payment of wages or deductions made from his or their wages which are not justified by the terms of the Contractor of non-observance of the regulations.

(e) The regulation aforesaid shall be deemed to be a part to this

contract.

63.63.63.63.LABOUR LAWSLABOUR LAWSLABOUR LAWSLABOUR LAWS The Contractor shall comply with the provisions of all Labour Legislation including the requirements of:

(a) Payment of Wages Act (b) KMSCL’s Liability Act (c) Workman’s Compensation Act (d) Contract Labour (Regulation and Abolition) Act

1970 & Central Rules 1971 (e) Apprentice Act, 1961 (f) Any other act or enactment relating employment of labour and

rules framed there under from time to time. The Contractor shall keep the KMSCL saved harmless and indemnified against claims, if any, of his workmen and all costs and expenses as may be incurred by the KMSCL in connection with any claim that may be made by any workmen. The Contractor shall have to obtain license under the said Act and rules and comply with all provisions and obligations. The Contractor shall furnish all information required by the KMSCL and also indemnify the KMSCL against any penalties / claims arising from any default on his part.



SECTIONSECTIONSECTIONSECTION VVVV

SPECIAL CONDITIONS OF CONTRACTSPECIAL CONDITIONS OF CONTRACTSPECIAL CONDITIONS OF CONTRACTSPECIAL CONDITIONS OF CONTRACT 1. Lumpsum items will be paid for only as per actuals based on detailed

measurements when they are measurable or on details of labour and materials limiting to the lumpsum quoted by the contractor or the lumpsum provided in sanctioned estimated whichever amount is lower.

2. All items not included in the tender and agreement schedule will be

classified as extra items only. The contractor shall be bound to carry out all extra items not provided for in the schedule but found necessary during actual execution of work for proper completion of the project The execution of extra item of work and payment therefore will be based on the following conditions

(i). There shall be an order in writing to execute the extra item of

work duly signed by the or his authorized engineer. (ii) The rates for extra item shall be worked out based on relevant

clauses of the General Conditions of Contract 3. All sums found due to Government/other statutory agencies from the

contractor on account of this contract shall be duly settled by the contractor failing which KMSCL shall have the right to recover the same from the bills.

4. Cement and Steel to be purchased by the contractor for use of the

work, will be permitted to be used only after verification and approval by the Site engineer / Client they are verified and their quality checked with reference to invoices etc.

5. All items should be carried out as per relevant specification and all

the clauses of preliminary specifications should be complied with.



6. The Contractor alone is responsible for the safety of his labourers and damages, if any, payable under workmen’s Compensation Act will be to his debit.

7. Defects, if ay noticed within the specified defects liability period from

the date of completion of the work shall be rectified by the contractor in default of which this will be attended by the KMSCL and the cost made good from the Contractor.

8. The contractor agrees that before final payment shall be made on the

contract he will sign and deliver to the KMSCL /Site engineer either in the measurement book or otherwise as demanded a valid release discharge from any and all claims and demands whatsoever for all matters arising out or connected with the contract provided that nothing in this Clause shall discharge or release the Contractor from his liabilities under the Contract.

9. The tender notice shall form part of the Agreement. 10. The date fixed for commencement and completion of works shall be

strictly observed by the Contractor. One fourth of the work to be done when one fourth of the whole time allowed for it has elapsed, one half of the work when one half of the time allowed elapsed , and three fourth of the works when three fourth of the time has elapsed. In case the above rate of progress is not achieved, penalty clause will be applied on the further payments at specified rate for the subsequent interim bills . The penalty thus levied will be released if the delay is made up subsequently and the work completed as per schedule. However if due to reasons not attributable to the contractor, the above rate of progress could not be maintained the contractor may apply in writing to the for modification of the rate of progress indicating the reasons therefore. The may recommend to KMSCLthe modification in rate of progress . However, the work shall be completed with in the overall time specified.

11. Extension of time of completion of work and fine:Extension of time of completion of work and fine:Extension of time of completion of work and fine:Extension of time of completion of work and fine: To take care of any departmental delays or delay occurring due to

unexpected technical problems faced during execution of a work which are not attributable to the contractor, the contractor may request for time extension quoting the reasons, After analyzing the reasons, and based on the recommendation of the , appropriate time extension will be allowed, to complete the work.



The extension will not be granted if the extension is necessitated due to the default on the part of the contractor.

12. The Contractor has to engage the following staff during the

construction period. One No Site Supervisors – “Diploma” with atleast 5 years

experience Other staff like Storekeeper and Watch & Ward as required and

as directed. 13. The method of measurement will be as per Indian Standard 1200-

1958 14. The rates quoted by the Contractor shall be inclusive of Labour

welfare fund to be paid to the Departments. 15. The quantities provided for in the schedule may vary widely and the

Contractor should be prepared to do any excess over the Schedule Quantities.

16. The Contractor should submit the manufacturers test certificate

before producing the material for the approval of the Site engineer.


Date:30 /06/2012 Managing Director,Managing Director,Managing Director,Managing Director, KMSCLKMSCLKMSCLKMSCL & Tender Inviting Authority& Tender Inviting Authority& Tender Inviting Authority& Tender Inviting Authority

I/We hereby declare that I/We have read and understood the above instructions and the terms and conditions mentioned above are binding on me/us.



SIGNATURE OF THE TENDERER.

SECTION SECTION SECTION SECTION VIVIVIVI

Minimum EligibilityMinimum EligibilityMinimum EligibilityMinimum Eligibility Criteria of TendersCriteria of TendersCriteria of TendersCriteria of Tenders .

Eligibility CriteriaEligibility CriteriaEligibility CriteriaEligibility Criteria

1. The tenderer should have satisfactorily completed two two two two similar works of value not less than 50% of PAC of the work in a single Contract, during the last 3 years as Prime Contractor (satisfactory completion certificate from the Client for the work done should be submitted along with the application for issue of tender document).

2. Average annual turnover should be more than PAC of the work for three preceding years. (Audited Balance sheets showing turnover, Profit & Loss account of the firm for the preceding 03 years should be submitted along with the application for issue of tender document.)

3. The tenderer should have a valid Service Tax Registration

Certificate. (The copy of the same shall be producedalong with the application for issue of tender document)

4. For Civil works,Contractors should have appropriate class of registration.

5. The electrical works are to be carried out by licenced wireman/contractor.



SECTION SECTION SECTION SECTION VIIVIIVIIVII

A.A.A.A.TECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONS(Civil)(Civil)(Civil)(Civil)

1.1.1.1. MASONRY WORKSMASONRY WORKSMASONRY WORKSMASONRY WORKS

Applicable codes and specifications

i) The following codes, standards and specifications are made a part of this specification. All standards, tentative specifications, codes of practices referred to herein shall be the latest edition including all applicable official amendments and revisions.

IS:1077 - Common burnt clay building bricks

IS:3102 - Classification of burnt clay bricks

IS:2180 - Burnt clay building bricks, heavy duty

IS:3495 - Method of sampling and testing clay building bricks

IS:2691 - Burnt clay facing bricks

IS:2221 - Code of practice for brick work

IS:2185 - Load bearing hollow concrete blocks

IS:5498 - Lime-cement-cinder hollow concrete blocks

IS:3115 - Lime-cement cinder soild blocks

IS:1597 - Code of practice for construction of stone masonry (Part I)

2222.... BrickBrickBrickBrick

i. Bricks used in works shall be bricks of specified crushing strength as described in the Schedule of Quantities. They shall have the following general properties:

ii. They shall be sound, hard, homogenous in texture, well burnt in kiln without being verified, table moulded, deep red, cherry or copper coloured, of regular shape and size and shall have sharp and square edges and parallelled faces. The bricks shall be free from pores, chips, flaws or humps of any kind. Bricks containing unground particles and which absorb water more than 1/5th of their weight when soaked in water for twenty four hours shall be rejected. Overburnt or under



burnt bricks shall be liable to rejection. These bricks shall give a clear ringing sound when struck.

iii. Samples of bricks shall be submitted before starting the brickwork to the Engineer for approval. Bricks supplied shall conform to these approved samples. Brick sample shall be got tested as per IS:3495 by Contractor at no extra cost. Bricks reje

3.3.3.3. MortarMortarMortarMortar

i. Mix for cement mortar shall be as specified in the respective items of work. Gauge boxes for sand shall be of such dimensions that one complete bag of cement containing 50 kgs. of cement forms one unit. The sand shall be free from clay, shale, loam, alkali, and organic matter and of sound, hard, clean and durable practices. Sand shall be approved by the engineer. If so directed by the engineer sand shall be thoroughly washed till it is free of any contamination.

ii. For preparing cement mortar the ingredients shall first be mixed thoroughly in dry condition. Water shall then be added and mixing continued to give a uniform mix of required consistency. Cement mortar shall preferably be machine mixed, through mixing in a thorough manner may be allowed. The mortar so mixed shall be used within 30 minutes of mixing. Mortar left unused in the specified period shall be rejected.

iii. The Contractor shall arrange for test on mortar samples if so directed by the engineer retempering of mortar shall not be permitted.

4444.... WorkmanshipWorkmanshipWorkmanshipWorkmanship

i. All bricks shall be thoroughly soaked in clean water for at least one hour immediately before being laid. The cement mortar for brick masonry work shall be as specified in the respective item of work. Brick work 230 mm thick and over shall be laid in english bond unless otherwise specified. While laying bricks shall be pressed into the mortar and shoved into final position so as to embed the brick fully in mortar. Bricks shall be laid with frogs uppermost.

ii. All brick work shall be plumb, square and true to dimensions. Vertical joints in alternate courses shall come directly one over the other and be in line. Horizontal courses shall be levelled. The thickness of brick courses shall be kept uniform. For walls of thickness greater than 230 mm both faces shall be kept in vertical planes. No broken bricks shall be used except as closers. Care shall be taken that the bricks forming



the top corners and ends of the wall shall be properly radiated and keyed into position. Holes kept in masonry for scaffolding shall be closed before plastering. All interconnected brickwork shall be carried out at nearly one level (so that there is uniform distribution of pressure on the supporting structure) and no portion of the work shall be left more than one course lower than the adjacent work where this is not possible, the work shall be raked back accordingly to bond (and not saw toothed) at an angle not exceeding 45o.

iii. Bricks shall be so laid that all joints are well filled with mortar. The thickness of joints shall not be less than 6 mm and not more than 10 mm. The face joint shall be raked to a minimum depth of 12 mm by raking tools daily during the progress of work when the mortar is still green so as to provide a proper key for the plaster or pointing to be done. Where plastering or pointing is not required to be done the joints shall be uniform in thickness and be struck flush and finished at the time of laying. The face of brickwork shall be cleaned daily and all mortar droppings removed. The surface of each course shall be thoroughly cleaned of all dirt before another course is laid on top. If the mortar in the lower course has begun to set the joints shall be raked out to depth of 12 mm before another course is laid.

iv. All brick work shall be built tightly against columns, floor slabs or other structural member.

v. Where drgs. indicate that structural steel columns are to be fireproofed with brick work the brick shall be built closely against all flanges and webs with all spaces between the steel and bricks works filled solid with mortar. Steel members partly embedded in brickwork and not indicated to be fireproofed with concrete shall be covered with not less than 12 mm thick mortar unless directed otherwise by engineer.

vi. The work shall be cured for 15 days.

vii. Miscellaneous inserts in masonry e.g. sleeves, wall ties, anchors, conduits, structural sheet, steel lintels, etc., shall be installed by the Contractor. Furnishing fixing of any of these inserts by the Contractor will be paid for separately under steel work. Openings, arches, etc., shall be provided as shown on the drawings, chasses, pockets, etc., shall be provided as shown on the drawings to receive rain water pipes, etc. Wall ties and flashings shall be built into the brickwork in accordance with the drawings and specifications.



viii. The exposed face of the work shall be carefully and neatly pointed with mortar in all joints on the other side the joints shall be neatly struck with trowel while the mortar is fresh.

5.3.4.9 The mortar for the work shall be as specified in the respective item of work. Curing of masonry shall continue for a minimum of ten days.

5.5.5.5. CONCRETE AND ALLIEDCONCRETE AND ALLIEDCONCRETE AND ALLIEDCONCRETE AND ALLIED WORKSWORKSWORKSWORKS

Applicable CodesApplicable CodesApplicable CodesApplicable Codes

The following codes and standards are made a part of the Specifications. All standards, codes of practices referred to herein shall be the latest edition including all applicable official amendments and revisions.

In case of discrepancy between this specification and those referred to herein, this specification shall prevail.

6.6.6.6. MaterialsMaterialsMaterialsMaterials

A.i) IS 269 : Specification for ordinary, rapid hardening and low heat portland cement

ii) IS 455 : Specification for Portland blast furnace slag.

iii) IS 1489 :Specification for Portland-pozalana cement

iv) IS 4031 :Methods of physical tests for hydraulic cement

v) IS 650 :Specification for standard sand for testing of cement

vi) IS 383 :Specification for coarse and fine aggregates from natural sources for concrete

vii) IS 2386 (Parts I to VIII) : Methods of test for aggregates for concrete

viii) IS 516 :Methods of test for strength of concrete

ix) IS 1199 :Methods of sampling and analysis of concrete

x) IS 2396 (I) IS 5640 :Flakiness Index of aggregates

xi) IS 3025 : Methods of sampling and test (physical and chemical water used in industry)

xii) IS 432(Part I & II) :Specification for mild steel and medium tensile steel bars and hard drawn steel wire for concrete reinforcement

xiii) IS 1139 : Specification for hot rolled mild steel and medium tensile steel deformed bars for concrete reinforcement



xiv) IS 1566 :Specification for plain hard drawn steel wire fabric for concrete reinforcement

xv) IS 1785 :Specification for plain hard drawn (Part I) steel wire for prestressed concrete

xvi) IS 1786 :Specification for cold twisted steel bars for concrete reinforcement

xvii) IS 2090 :Specification for high tensile steel bars used in prestressed concrete

xvii) IS 4990 :Specification for plywood for concrete shuttering work

xix) IS 2645 :Specification for integral cement water-proofing compounds

B.B.B.B.EquipmentEquipmentEquipmentEquipment

i) IS 1791 :Specification for batch type concrete mixers

ii) IS 2438 :Specification for roller pan mixer

iii) IS 2505 :Specification for concrete vibrators immersion type

iv) IS 2506 :Specification for screed board concrete vibrators

v) IS 2514 :Specification for concrete vibrating tables

vi) IS 3366 :Specification for pan vibrators

vii) IS 4656 :Specification for form vibrators for concrete

viii) IS 2722 :Specification for portable swing weigh-batchers for concrete (single and double bucket type)

ix) IS 2750 : Specification for steel scaffoldings

C.C.C.C. Codes of PracticeCodes of PracticeCodes of PracticeCodes of Practice

i) IS 456 : Code of practice for plain and reinforced concrete

ii) IS 1343 :Code of practice for prestressed concrete

iii) IS 457 :Code of practice for general construction of plain and reinforced concrete for dams and other massive structures

iv) IS 2751 : Code of practice for welding of mild steel bars used for reinforced concrete construction

v) IS 3558 :Code of practice for use of immersion vibrators for consolidating concrete

vi) IS 3414 :Code of practice for design and installation of joints in buildings

vii) IS 4014 (Part I&II) :Code of practice for steel tubular, scaffolding



viii) IS 2571 :Code of practice for laying insitu - cement concrete flooring

7.7.7.7.Construction SafetyConstruction SafetyConstruction SafetyConstruction Safety

IS 3696 : Safety code for scaffolds and ladders

8.8.8.8. MeasurementMeasurementMeasurementMeasurement

IS 1200 :Method of measurement of building works

IS 3385 :Code of practice for measurement of civil engineering works.

9.9.9.9. GeneralGeneralGeneralGeneral

The quality of materials, method and control of manufacture and transportation of all concrete work irrespective of mix, whether reinforced or otherwise shall conform to the applicable portions of this specification.

10.10.10.10. MaterialsMaterialsMaterialsMaterials

The ingredients to be used in the manufacture of standard concrete shall consist solely of standard type portland cement, clean sand, natural coarse aggregate, clean water and admixtures.

11.11.11.11. CementCementCementCement

i.If the Contractor is instructed to supply cement, then the following points shall be applicable:

ii. The cement to be used shall be ordinary Portland/Portland Pozolana cement conforming to IS: 8112-1989 & IS:1489 part I respectively for 43 Grade OPC/PPC unless otherwise mentioned. The cement procured should be of reputed brands such as Malabar Cements, ACC, L&T, Shankar Cement, etc. and as approved by the Engineer-in-Charge. As far as possible, all the cement shall be obtained from a single source throughout the contract. Cement of different types shall not be mixed together. Different brands of cements or same brand of cement from different sources shall not be used without prior approval of the Engineer-in-Charge.

The cement shall be delivered at site in original sealed bags which shall be labelled with the weight, date of manufacture, brand and type. Cement received in torn or hand-stitched bags shall not be used. For volumetric batching of, concrete, cement should be mixed



only by box measurement. All cement should be fresh when delivered and shall be stored in an approved manner in stores built by the Contractor at his own cost. Set cement shall not be allowed to be used for any work.

iii. A certified report attesting to the conformance of the cement to IS specifications by the cement manufacturer’s chemist shall be furnished to engineer if demanded.

iv. Cement held in storage for a period of sixty (60) days or longer shall be tested. Should at any time Engineer have reasons to consider that any cement is defective, then irrespective of its origin, and/or manufacturers test certificate, such cement shall be tested immediately at contractor’s cost at an approved laboratory and until the results of such tests are found satisfactory, it shall not be used in any work. Contractor shall not be entitled to any claim of any nature on this account.

v. Contractor will have to make his own arrangements for storage of adequate quantity of cement.

vi. The site engineer shall be regularly notified when supplies of cement are made to the site store. Copies of invoices shall be made available to the site engineer and a common cement register shall be kept at his office showing the supply stock and issue on a daily basis.

11112222.... If the cement is supplied by the ClientIf the cement is supplied by the ClientIf the cement is supplied by the ClientIf the cement is supplied by the Client

i) Contractor will have to make his own arrangements for the storage of cement. If supplies are arranged by owner, cement will be issued in quantities to cover work requirements of one month or more, as deemed fit by Engineer and it will be the responsibility of contractor to ensure adequate and proper storage. The storage arrangements shall be such that there is no dead storage. The storage arrangement shall be approved by Engineer.

13.13.13.13. AggregatesAggregatesAggregatesAggregates

i. Aggregate in general designates both fine and coarse inert materials used in the manufacture of concrete. Fine aggregate is aggregate all of which passes through 4.75 mm IS sieve. Coarse aggregate is aggregate most of which is retained on 4.75 mm sieve. Specification mentioned against various item of work may also be followed.

ii. All fine and coarse aggregates proposed for use in the work shall be subject to Engineer’s approval and after specific materials have been



accepted the source of supply of such materials should not be changed without prior approval of Engineer.

iii. Aggregates shall, except as noted above, consist of natural sands, crushed stone and gravel from a source known to produce satisfactory aggregate for concrete and shall be chemically inert, strong, hard, durable against weathering, of limited porosity and free from deleterious materials that may cause corrosion of the reinforcement or may impair the strength and/or durability of concrete. The grading of aggregates shall be such as to produce a dense concrete of specified strength and consistency that will work readily into position without segregation and shall be based on the mix design and preliminary tests on concrete specified later.

14.14.14.14. Sampling and testingSampling and testingSampling and testingSampling and testing

Samples of the aggregates for mix design and determination of suitability shall be taken under the supervision of Engineer and delivered to the laboratory, well in advance of the scheduled placing of concrete. Records of tests which have been made on proposed aggregates and on concrete made from this source of aggregates shall be furnished to Engineer in advance of the work for use in determining aggregate suitability. The costs of all such tests, sampling, etc., shall be borne by contractor.

15.15.15.15. Storage of AggregatesStorage of AggregatesStorage of AggregatesStorage of Aggregates

All coarse and fine aggregates shall be stacked in stock separately in stock piles in the materials yard near the work site or if instructed in bins properly constructed to avoid inter mixing of different aggregates. Contamination with foreign materials and with earth during storage and while heaping the materials shall be avoided. The aggregate must be of specified quality not only at the time of receiving at site but more so at the time of loading into mixer.

16.16.16.16. Screening and WashingScreening and WashingScreening and WashingScreening and Washing

i) Sand shall be prepared for use for such screening or washing, or both, as necessary, to remove all objectionable foreign matter while separating the sand grains to the required size fractions.

ii) Natural gravel and crushed rock shall be screened and/or washed for the removal of dirt or dust coating, if so demanded by Engineer

17.17.17.17. WaterWaterWaterWater



i. Water used for both mixing and curing shall be free from injurious amounts of deleterious materials. Potable waters are generally satisfactory for mixing and curing concrete.

ii. In case of doubt, the suitability of water for making concrete shall be ascertained by the compressive strength and initial setting time test specified in IS-456. The sample of water taken for testing shall be typical of the water proposed to be used for concreting, due account being paid to seasonal variation. The sample shall not receive any treatment before testing other than that envisaged in the regular supply of water proposed for use in concrete. The sample shall be stored in a clean container previously rinsed out with similar water.

18.18.18.18. Brick aggregatesBrick aggregatesBrick aggregatesBrick aggregates

The brickbats shall be of new bricks well burnt, hard, durable and broken to sizes, well graded. It shall be free from dust, the size shall be of 37 mm and down. It shall be free from earth and other impurities.

19.19.19.19. PlasteringPlasteringPlasteringPlastering

i. The surface to be plastered shall be washed with fresh clean water free from all dirt, loose material grease, etc., and thoroughly wetted for 6 hours before plastering work is commenced. Concrete surfaces to be plastered will however be kept dry. The wall should not be too wet but only damp at the time of plastering. The damping shall be uniform to get uniform bond between the plaster and the wall. The junction between the brick work and RCC should be fixed with chicken wire mesh/PVC strip as directed before plaster.

ii. The proportion of the mortar shall be as specified under the respective items of work. Cement shall be mixed thoroughly in dry condition and then just enough water added to obtain a workable consistency. The quality of water, sand and cement shall be as mentioned in the Specifications for Concrete & allied works. The mortar thus mixed shall be used immediately and in no case shall the mortar be allowed to stand for more than 30 minutes after mixing with water. The plaster shall be laid in a single coat. The mortar shall be splashed on the prepared surface with a trowel and finished smooth by trowelling. The plastered surface shall be rubbed with iron plate till the surface shows cement paste. The work shall be in line and level. Curing of plaster shall be started as soon as the applied plaster has hardened enough so as not to be damaged. Curing shall be done by



continuously applying water in a fine spray and shall be carried out for at least 7 days.

iii. The plaster shall be carried out on jambs, lintel and sill faces top and undersides, etc., as shown in the drawing or as directed by the engineer.

20.20.20.20. Providing & Applying Cement paintProviding & Applying Cement paintProviding & Applying Cement paintProviding & Applying Cement paint

This may be “SNOWCEM” or of equivalent make. The surface shall be prepared as specified in the specification for white wash. This shall be applied with brush on the plastered wall. The strokes shall be even and it shall be cured atleast for 7 days. No patch or brush stroke shall be seen. Three coats shall be applied.

21.21.21.21. Providing & FixingProviding & FixingProviding & FixingProviding & Fixing chicken wire meshchicken wire meshchicken wire meshchicken wire mesh

The wire mesh shall be of 24 gauge and it shall be fixed with nails at the junction of brick masonry and RCC elements or as specified by the Engineer-in-charge. The chicken wire mesh shall not sag in between the nails. This shall be done before the application of plaster. It should be extended atleast 15 cm on both sides. The rate includes for carrying out the work at all heights.

22.22.22.22. FLOORINGFLOORINGFLOORINGFLOORING

Applicable codes

i) IS:1443- Code of practice for laying and finishing of cement concrete flooring tiles.

ii) IS:2114 -Code of practice for laying in situ terrazzo floor finish

iii) IS: 777 - Glazed earthenware tiles

5.6.2 Ceramic tiles in flooring, skirting and dado

iv. The ceramic tiles in flooring and dado shall be of first class quality as specified in the item specification and shall be approved by the Engineer. The tiles shall be of standard size without warp and with straight edges, true and even in shape and size and of uniform colour. The tiles surface shall be of fine grained texture, dense and homogeneous. The thickness of the tile shall be as per the item



specification. The tiles shall be submerged in water till the bubbles cease.

v. They should be laid on a base of 12 mm thick mortar bed (cement or lime 1:3 sand) and cement (3 kg/sq.m) paste. They shall be laid truly vertical on walls and truly horizontal on floors or to slopes as directed. The joint shall be very thin, uniform and perfectly straight. The tiles in dado shall be finished in such a way that, only the tile thickness projects over the finished plaster or as specified otherwise. Where full tiles are not possible, the same should be cut or sawn to the required size and their edge rubbed to ensure straight and true joints. After the tiles are laid extra cement grout shall be removed. The joints shall be cleaned with wire brush and then the joint shall be floated with white or gray cement as approved by the Engineer. The tiles shall be cleaned after the work is complete.

23. 23. 23. 23. Vitrified Tile FlooringVitrified Tile FlooringVitrified Tile FlooringVitrified Tile Flooring

The vitrified tiles shall be of approved quality, size and uniform thickness and shall be hard, sound, dense and homogeneous in texture. It shall be uniform in shade free from stains, cracks and defects.

The Dimensional variations, surface quality, physical properties and chemical properties of tiles shall be as per internationally accepted relevant standards.

The edges are straight, with square edges and free from chippings. Tiles should be laid on a bed of cement mortar as specified in item specifications. Thickness of mortar bedding shall be specified in the item specifications and a neat cement shall be spread over the mortar bed. The tiles shall be placed one by one, keeping in check the level and line of the flooring. Tiles are wetted before placing. The tiles are then gently tapped with wooden mallet till it is firmly and properly bedded. There should be no voids left. The joint should be finished with tile joint filler of approved make and shade. The pattern of the flooring shall be as per the architectural drawings or as directed by Engineer-in-charge.

The base concrete or the RCC slab on which the tiles are to be laid shall be cleaned, batted and mopped. the minimum thickness of bed mortar shall not be less than 12mm. Any undulation in the base concrete or RCC slab shall be corrected by cement mortar without any extra cost and any additional leveling required beyond max. mortar thickness to be carried out with cement concrete.



The flooring shall be cured for a minimum period of 7 days. The surface of the flooring shall be laid to levels and slopes as directed by Engineer-in-charge.

The tiles which are fixed in the floor adjoining the wall shall enter not less than 12mm under the skirting or dado. The junction between the wall plaster and the floor shall be finished neatly and without waviness.

The free edges shall be cut as per the pattern and shall be polished to match with flooring.

Engineer-in-charge has liberty to ask for any tests with respect to physical and chemical properties, etc. and the contractor shall arrange the same without any extra cost.

any extra cost and any additional leveling required beyond max. mortar thickness to be carried out with cement concrete.

The flooring shall be cured for a minimum period of 7 days. The surface of the flooring shall be laid to levels and slopes as directed by Engineer-in-charge.

Due care shall be taken to match the grains of tiles which shall be selected judiciously having uniform pattern.

B. ELECTRICAL SPECIFICATIONSB. ELECTRICAL SPECIFICATIONSB. ELECTRICAL SPECIFICATIONSB. ELECTRICAL SPECIFICATIONS 1.1.1.1. QUALITYQUALITYQUALITYQUALITY OF MATERIALSOF MATERIALSOF MATERIALSOF MATERIALS

The contractor shall use only equipment and materials of approved make and quality in the work with ISI certificate. In case of items for which ISI certification is not available, the approval of KMSCL shall be obtained before arranging supply and installation.

The equipment, Switchboards, Cables, Cable racks, Supports, Wiring conduits etc., should be installed as per IE rules, IS specifications & standards.

2.2.2.2. WIRING IN BUILDINGS FOR LIGHT, FAN AND POWERWIRING IN BUILDINGS FOR LIGHT, FAN AND POWERWIRING IN BUILDINGS FOR LIGHT, FAN AND POWERWIRING IN BUILDINGS FOR LIGHT, FAN AND POWER

1. All materials supplied shall have ISI marks and if ISI marks are not available, they shall be of approved make and quality approved by the KMSCL. The enclosures for switches, sockets, regulators, outlets etc., shall be of recessed /surface mounted type as required. The enclosure shall be made of sheet-steel and painted. Best quality switches, plugs, mounting plates, metal boxes etc., as specified in the schedule alone shall be permitted to be used.

2. Single core stranded copper conductor, FRLS PVC insulated, unsheathed 1100V grade, shall be used for wiring.



3. Wiring shall be done as per following:-

Circuit wiring : 1.5 Sq. mm Light/Fan/6A plug points : 1.5 Sq. mm 16 Amps, 230 V plug points : 2.5 Sq. mm 20 Amps 230V/440V plug points : 4.0 Sq. mm Flexible cord for connecting Light/Fan etc. : 0.5 Sq. mm

4. Red, Blue and Yellow wires shall be used for the phases, black for the neutral and green for covered earthing conductor.

5. The number of wires in conduits shall not exceed those permitted by the relevant BIS code of practice.

6. Conduit size shall be so selected that the maximum number PVC insulated

cobles including earth conductor that drawn in one conduit shall not exceed the numbers shown in the table below. Maximum number of PVC insulated 650V/1100V Grade Aluminium/Copper Conductor cable as per IS-1990.

Normal cross section area of conductor in Sqmm

20mm 25mm 32mm 38mm 51mm

S B

S B

S B

S B

S B

1.50 5 4

10 8

18 12

2.50 5 3

8 6

12 10

4.00 3 2

6 5

10 8

6.00 2 5 4

8 7

10.00 2 4 3

6 5

8 6

16.00 2 2

3 3

6 5

10 7

Note:Note:Note:Note: i) Column headed ‘s’ apply to runs of conduits which have distance not

exceeding 4.25mm between draw in boxes and which do not deflect from straight by an angle of more than 15 degrees. the columns headed ‘B’ apply run of conduits which deflect from the straight by an angle of more than 15 degree.

ii) The minimum size of conduit shall be 20mm for lighting and 25mm for power wiring.



7. The total load on a lighting sub circuit shall be 800 Watts. Number of points shall not exceed 10. And the total load on a power sub circuit shall be 3000Watts and there ahall not more than 2 outlets in a power sub-Circuit. And there shall be separate circuit for power and lighting. Separate circuit should be provided for all power socket outlets of 20 Amps or higher.

8. The total load on any distribution board shall be, as far as possible equally distributed over the three phases.

9. Only ISI marked rigid PVC conduit and accessories shall be used for wiring.

10. Only three point ceiling roses shall be used. One run of 1.5/2.5/4.0 Sq.mm PVC insulated copper wire as earth continuity conductor along with the circuit wiring inside the conduit and 1.5/2.5/4.0 Sq.mm FRLS PVC insulated copper as earth continuity conductor along with the point wiring shall be installed in the system. All non-current carrying metal parts of the wiring and fixtures shall be earthed using this wire.

11. Circuit wiring shall include wiring from distribution board up to the control board.

12. Point wiring shall include wiring from the control board up to all the outlets in the point. Wiring shall be carried out by the looping back system. All connections shall be done only inside the inspection boxes, junction boxes or enclosures at an accessible position. No running joints shall be made in the wiring.

3.3.3.3. ASASASAS----BUILT DRAWINGSBUILT DRAWINGSBUILT DRAWINGSBUILT DRAWINGS

After completion of work, the contractor shall prepare and submit to the Owner all as-built drawings giving complete details of the electrical installations.

4. ERECTION OF EQUIPMENTS SUPPLIED BY THE OWNERERECTION OF EQUIPMENTS SUPPLIED BY THE OWNERERECTION OF EQUIPMENTS SUPPLIED BY THE OWNERERECTION OF EQUIPMENTS SUPPLIED BY THE OWNER

The cases containing the equipment (being supplied by the owner) shall be handed over to the contractor. The contractor shall make his own arrangements for the erection at site or it has to make

MAKE OF MATERIALSMAKE OF MATERIALSMAKE OF MATERIALSMAKE OF MATERIALS

Sl.noSl.noSl.noSl.no....

DescriptionDescriptionDescriptionDescription Approved makesApproved makesApproved makesApproved makes

1. ELCB/RCBO, MCBs, DBs Legrand, Siemens, ABB, Havells or equalent

2. FRLS PVC wire Finolex, RR kabel, V-guard or equalent

3. PVC Electrical Conduit and accessories.

Avonplast, Balco, Konseal,Geo or equalent

4. Modular Switch & Socket Crabtree Athena ,Legrand-Mosaic,Siemens-Delta vega, or equalent

5. 20A metal clad plug & socket Legrand, Siemens, ABB, or equalent



6. Light Fittings: Wipro,Havels,ABB,Philips or equalent

7. Fan Crompton, Almonard. Kaithan or equalent



ANNEXURE IANNEXURE IANNEXURE IANNEXURE I

DECLARATION BY TENDERERDECLARATION BY TENDERERDECLARATION BY TENDERERDECLARATION BY TENDERER

I …………………………………………………. hereby declare that I am

not related to an Employee of the KMSCL, Trivandrum who is in charge of

or having control of this work. I agree that if at any stage it is proved that

this declaration is untrue, the Earnest Money / Security Deposit paid by me

will be forfeited and the Contract entered will stand cancelled. It is

understood that the relationship with KMSCLTrivandrum Employee

referred to herein will be restricted to my father, Mother, Son, Daughter,

Brother, Sister, Direct Uncle, Nephew, Father –in-Law, Mother-In-Law,

Brother-in-Law, Sister-in-law and first Cousin of the Employee concerned.

SIGNATURE OF THE TENDERER

Place : Date :



AAAANNEXURENNEXURENNEXURENNEXURE----IIIIIIII

ARTICLES OF AGREEMENTARTICLES OF AGREEMENTARTICLES OF AGREEMENTARTICLES OF AGREEMENT ARTICLES OF AGREEMENTARTICLES OF AGREEMENTARTICLES OF AGREEMENTARTICLES OF AGREEMENT made on the day of ……. between KMSCL, having their Registered office at Thycaud,TrivandrumTrivandrumTrivandrumTrivandrum, hereinafter called the “KMSCL“KMSCL“KMSCL“KMSCL represented by its Managing Director (represented by its Managing Director (represented by its Managing Director (represented by its Managing Director (which expression shall, unless it be repugnant to the context or meaning thereof, mean and include its successors and assigns) of THE FIRST PART and Thiruvananthapuram hereinafter called the “Contractor”the “Contractor”the “Contractor”the “Contractor” (which expression shall, unless it be repugnant to the context or meaning thereof, mean and include its successors) of THE SECOND PART. AND WHEREAS The KMSCL KMSCL KMSCL KMSCL is desirous of carrying out Construction Works and particularly Civil WorksCivil WorksCivil WorksCivil Works for …….…….…….…….(here in after called the “Work”“Work”“Work”“Work”)))) AND WHEREAS the Contractor has offered to carry out the work and the KMSCLKMSCLKMSCLKMSCL has agreed to award the work to the Contractor on certain terms and conditions which the parties are desirous of recording. NOW THIS AGREEMENT WITNESSETH AND IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: 1. The KMSCLKMSCLKMSCLKMSCL and the Contractor agree that The Letter of Intent / Work order issued by KMSCL and all correspondence between KMSCL and the contractor prior to issue of LOI/ Work order along with the Notice Inviting Tender, Instructions to tenderers Tender Form, General Conditions of Contract, Special Conditions, Technical Specifications, Unit Specifications, Detailed Specifications, Schedule/Bill of Quantities and Contract Drawings, etc. defined in greater detail as “Contract Documents”“Contract Documents”“Contract Documents”“Contract Documents” in the General Conditions shall form an integral part of this Agreement. 2. For the consideration hereinafter mentioned the Contractor shall, upon and subject to the “Contract Documents”“Contract Documents”“Contract Documents”“Contract Documents” annexed hereto carry out the said Work. 3. In consideration of the Contractor carrying out the Work, The KMSCLKMSCLKMSCLKMSCL shall pay to the Contractor a sum of Rs……(hereinafter referred to as the “Contractor Sum”“Contractor Sum”“Contractor Sum”“Contractor Sum” ) or such other sums as shall be payable hereunder at the times and in the manner specified herein and the General Conditions annexed hereto.



4. The said Contract Documents hereto shall be read and construed as forming part of this Agreement and the parties hereto shall respectively abide by and submit themselves to the Contract Documents. The Contractor has no right to assign this agreement without the consent of KMSCL. 5. The Contract shall be an percentage rate contract. The Contract Sum as stated herein is subject to addition & deduction. The Contract Sum payable to the Contractor shall be determined by applying the quoted percentage variation to the Item/Unit Rates in the Schedule/Bills of Quantities attached hereto or such other rates as may be agreed to in writing as variation to the Contract to the as-built quantities measured upon completion of the Work. 6. The Contractor has scrutinized all Drawings, Schedule/Bill of Quantities, Specifications and Conditions of Contract and has visited the site to co-relate the drawings and design intent to the site conditions and Contractor confirms that his prices included in the Schedule/Bill of Quantities have been determined on the basis of such scrutiny of the documents and site conditions. 7. The quantities of pay items shall be measured net after installation in accordance with the units of measurements indicated against each item irrespective of any local custom or practice to the contrary. The Contractor has allowed for all wastage and additional costs, if any, in his prices. 8. The detailed drawings and item descriptions in the Schedule/Bill of Quantities are not exhaustive. They are indicative of the general design intent. The Contractor’s price is inclusive of all component and finishes required to achieve the design intent of each individual item and for co-ordination of details for inter-related items. 9. All disputes arising out of or in any way connected within this agreement shall be deemed to have arisen in Trivandrum and only courts in Trivandrum shall have jurisdiction to determine the same. IN WITNESS WHEREOF the KMSCL has set and subscribed its hands and seals and the Contractor has caused its Common Seal to be affixed hereunto on the Day and Year herein above written.



SIGNED SEALED AND DELIVERED BY Sri.BijuPrabhakar.IAS, MD Sri.BijuPrabhakar.IAS, MD Sri.BijuPrabhakar.IAS, MD Sri.BijuPrabhakar.IAS, MD KMSCL.KMSCL.KMSCL.KMSCL. Signature of KMSCL: ____________________ In the presence of: Mr. ____________________ Signature of Witness: _____________________ SIGNED SEALED AND DELIVERED BY Signature of Contractor: ____________________ In the presence of : Mr. ____________________ Signature of Witness:_____________________

SIGNED SEALED AND DELIVERED BY Mr. ____________________ duly constituted attorney for the Contractor ____________________. Signature of Contractor: ____________________ In the presence of : Mr. ____________________ Sgnature of witness-------------------------------------



ANNEXURE IIANNEXURE IIANNEXURE IIANNEXURE IIIIII

BANK BANK BANK BANK GUARANTEE FORMGUARANTEE FORMGUARANTEE FORMGUARANTEE FORMATATATAT

To The Kerala Medical Services Corporation Limited (Address) WHEREAS _____________________________ (Name and address of the Contractor) (Hereinafter called “the Contractor”) has undertaken, in pursuance of contract no________________________ dated _____________ (herein after called “the contract”) to supply The Kerala Medical Services Corporation Limited, (address) with ……………………………. (description of work). AND WHEREAS it has been stipulated by you in the said contract that the Contractor shall furnish you with a bank guarantee by a scheduled commercial bank recognised by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the Contractor such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total amount of ________________________ (Amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand.



We undertake to pay you any money so demanded notwithstanding any dispute or disputes raised by the supplier(s) in any suit or proceeding pending before any Court or Tribunal relating thereto our liability under these presents being absolute and unequivocal. We agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. No action, event, or condition that by any applicable law should operate to discharge us from liability, hereunder shall have any effect and we hereby waive any right we may have to apply such law, so that in all respects our liability hereunder shall be irrevocable and except as stated herein, unconditional in all respects. This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s).

We, ________________________________________ (indicate the name of bank) lastly undertake not to revoke this guarantee during its currency except with the previous consent, in writing, of The Kerala Medical Services Corporation Limited. This Guarantee will remain in force up to (Date). Unless a claim or a demand in writing is made against the bank in terms of this guarantee on or before the expiry of (Date) all your rights in the said guarantee shall be forfeited and we shall be relieved and discharged from all the liability thereunder irrespective of whether the original guarantee is received by us or not. (Signature with date of the authorised officer of the Bank)

………………………………………………………….

Name and designation of the officer

………………………………………………………….

………………………………………………………….

Seal, name & address of the Bank and address of the Branch



ANNEXURE IVANNEXURE IVANNEXURE IVANNEXURE IV CHECK LISTCHECK LISTCHECK LISTCHECK LIST

Sl.Sl.Sl.Sl.NoNoNoNo

ItemItemItemItem Whether Whether Whether Whether included included included included –––– Yes / NoYes / NoYes / NoYes / No

Page Page Page Page No.No.No.No.

1 Check list as per Annexure IV.

2 General information about the tenderer as per Annexure V.

3 Power of Attorney as per format in Annexure VII.

4 The Earnest Money Deposit as DD/bank Guarantee as per Annexure III.

5 Performa for per qualification of Contractor

6

Notary attested documents such as articles of association/partnership deed etc, proof of incorporation, proving the registration of place of business and showing the details of partners/promoters/board of directors etc.

7

Notarized audited copies of the P& L Accounts, Balance Sheet, annual report for the last three completed years certified by the auditors.

8 Annual turnover statement for last three years certified by the auditor

9 Sales tax clearance certificate as on 31-3-2012.

10 Notary attested copy of IT returns filed for the last three completed years.

11 Copy of the complete tender document duly signed in all pages by the tenderer or the authorised signatory.



ANNEXURE ANNEXURE ANNEXURE ANNEXURE VVVV

KKKKERALA ERALA ERALA ERALA MMMMEDICAL EDICAL EDICAL EDICAL SSSSERVICES ERVICES ERVICES ERVICES CCCCORPORATION ORPORATION ORPORATION ORPORATION LLLLTD TD TD TD GENERAL INFORMATION ABOUT THE TENDERERGENERAL INFORMATION ABOUT THE TENDERERGENERAL INFORMATION ABOUT THE TENDERERGENERAL INFORMATION ABOUT THE TENDERER

1 Name of the TendererName of the TendererName of the TendererName of the Tenderer

2.

Registered Address of the

company:

(Address, tel, fax, e-mail,

website)

3. Office AddressOffice AddressOffice AddressOffice Address

E-mail

website

4. Contact PersonContact PersonContact PersonContact Person

Designation

Mobile Phone No

Telephone No

Fax No

e-mail

5.

Key Personnel :Key Personnel :Key Personnel :Key Personnel :

(Chairman / Managing

Director/Managing Partner

etc)

7.

Registration No. & Date of

Incorporation of

Company



8. Principal Place of

Business

9. Act/Rule under which the

firm was registered

10.

Type of Company

(Limited, Pvt. Ltd,

Partnership, Proprietary,

PSU, etc.)

11. Turn Over of the

company

2008-09

2009-10

2010-11

12.

Number of offices /

centers in Kerala/South

India/India

13.

Whether any criminal case

was registered against the

company or any of its

promoters in the past

Yes/ NoYes/ NoYes/ NoYes/ No

14. Other relevant

Information provided *

* here enclose the details such as presentation on the details of the

tenderer in a CD preferably (please avoid submission of detailed

leaflets/brochures etc, if possible)

Date Date Date Date OfficeOfficeOfficeOffice sealsealsealseal

Signature of the Signature of the Signature of the Signature of the

tenderer/Authorised tenderer/Authorised tenderer/Authorised tenderer/Authorised

signatorysignatorysignatorysignatory



Ann ANNEXURE VAnn ANNEXURE VAnn ANNEXURE VAnn ANNEXURE VIIII

PROFORMA FOR PREQUALIFICATION OF CONTRACTORSPROFORMA FOR PREQUALIFICATION OF CONTRACTORSPROFORMA FOR PREQUALIFICATION OF CONTRACTORSPROFORMA FOR PREQUALIFICATION OF CONTRACTORS Details of facility Details of facility Details of facility Details of facility ofofofofconstructed with minimum constructed with minimum constructed with minimum constructed with minimum ……………..……………..……………..……………..during the last during the last during the last during the last 3333 years.years.years.years.

ProjecProjecProjecProject t t t

NameNameNameName

Name of Name of Name of Name of the the the the

ClientClientClientClient

DescriptiDescriptiDescriptiDescription of on of on of on of WorkWorkWorkWork

(Type of (Type of (Type of (Type of Building)Building)Building)Building)

CoCoCoContrantrantrantractctctct No.No.No.No.

Value Value Value Value ofofofof

ContracContracContracContractttt

(Rs. in (Rs. in (Rs. in (Rs. in lakhslakhslakhslakhs))))

Date Date Date Date ofofofof

Work Work Work Work OrdeOrdeOrdeOrderrrr

StipulatedStipulatedStipulatedStipulated Period ofPeriod ofPeriod ofPeriod of CompletioCompletioCompletioCompletio

nnnn

ActualActualActualActual period ofperiod ofperiod ofperiod of completiocompletiocompletiocompletio

nnnn

RemarkRemarkRemarkRemarkssss

ExplainExplainExplainExplain reasons reasons reasons reasons

for for for for delay, if delay, if delay, if delay, if any.any.any.any.

Enclose satisfactory completion certificate and date of completion from the concerned Engineer-in-charge not below the rank of Executive Engineer in the case of Govt. or Chief executive /Chief Project Manager in the case of Private Organization.

SIGNASIGNASIGNASIGNATURE OF BIDDER TURE OF BIDDER TURE OF BIDDER TURE OF BIDDER



ANNEXURE VANNEXURE VANNEXURE VANNEXURE VIIIIIIII

POWER OF ATTORNEYPOWER OF ATTORNEYPOWER OF ATTORNEYPOWER OF ATTORNEY (On a Stamp Paper of relevant value)

I/ We………………………………………………….(name and

address of the registered office) do hereby constitute, appoint and

authorise Sri/Smt ………………………………………………..…(name

and address) who is presently employed with us and holding the

position of ……………………………………………. As our attorney, to

act and sign on my/our behalf to participate in the tender

no…………………………………… for …………………………………… . I/ We hereby also undertake that I/we will be responsible for all

action of Sri/Smt.……………………………………….. undertaken by

him/her during the tender process and thereafter on award of the contract.

His / her signature is attested below

Dated this the ___day of 2012 For__________________ Name, Designation and Address)

ItemItemItemItem

NoNoNoNo

Description of ItemDescription of ItemDescription of ItemDescription of ItemQuantityQuantityQuantityQuantity UnitUnitUnitUnit RateRateRateRate AmountAmountAmountAmount

1111

Brick masonry in cement mortar 1:6 (1

cement, 6 sand) using country burnt bricks

(22.9 x 11.2 x 7cm) including cost and

conveyance of all materials to site, labour

charges, hire and labour for scaffolding etc;

complete for all floors.

1.00 cum 3770.00 3770.00

2222

Cement concrete 1:4:8 (1cement, 4sand

and 8 broken stone) using 40mm and

20mm nominal size granite broken stones in

the ratio 4:1 for levelling course including

cost and conveyance of all materials to site

watering for curing, hire and labour charges

for all formwork etc.complete including all

lift charges and for all depths of foundations

at all levels.

1.00 cum 4537.00 4537.00

3

Plastering with CM.1:4, 12mm thick 2 coats

including a flushing coat with neat cement

slurry including cost and conveyance of all

materials to site, labour charges, hire

charges for scaffolding, watering for curing

etc. complete.

30.00 sqm 206.00 6180.00

5

Painting with plastic emulsion paint of

approved color and quality two coats over

two coats of wall putty applied with blade to

a smooth surface over a primary coat of

white cement ( putty made of from any

approved manufacturer) (rate for applying

wall putty paid separately) for inside new

walls including cost and conveyance of all

materials to site, labour charges, hire

charges for scaffolding, watering, curing etc.

complete for all floors

50.00 sqmtr 70.00 3500.00

Name of work:- Name of work:- Name of work:- Name of work:- RENOVATION WORKS FOR CUSTOMER RELATION CENTER OF RENOVATION WORKS FOR CUSTOMER RELATION CENTER OF RENOVATION WORKS FOR CUSTOMER RELATION CENTER OF RENOVATION WORKS FOR CUSTOMER RELATION CENTER OF

KCP AT MCH,TRIVANDRUM.KCP AT MCH,TRIVANDRUM.KCP AT MCH,TRIVANDRUM.KCP AT MCH,TRIVANDRUM.

KMSCL

Renovation of Haritha Store

ItemItemItemItem

NoNoNoNo


6

Painting with synthetic enamel paint of

approved colour and quality two coats

manufactured by any reputed paint

company such as ICI, Nerolac, Asian paints

over the prepared wood surface after

scraping and levelling to smooth even finish,

cost and conveyance of all materials to site,

labour charges, hire charges for scaffolding,

watering, curing etc. complete for all floors.

4.00 sqmtr 65.00 260.00

7

Painting with synthetic enamel paint of

approved color and quality two coats over

steel work after scraping and leveling to

smooth even finish and sand preparing with

medium and fine including cost and


charges, hire charges for scaffolding,

watering, curing etc. complete

2.50 sqmtr 65.00 162.50

8

Finishing the inside walls with wall putty

applied with blade two or more coats and

sand papering to smooth even level, putty

of ready made standard and quality by

approved manufacturer including cost and


charges, hire charges for scaffolding, etc.

complete for all floors for all heights.

50.00 sqmtr 67.00 3350.00


ItemItemItemItem

NoNoNoNo


9

Providing and fixing fully panelled powder

coated aluminium door/partition/window of

approved colour and quality indal or

equivalent sections

9833,9258,9246,9247,9286,4682 with

12mm thick double sided laminated

novapan board including cost and

conveyance of all materials ,labours charges

,loading arrangement sundries etc. complete

as per the direction of the Engineer-in-

charge at all levels

21.00 sqmtr 3167.62 66520.02

10

Supplying and fixing automatic double

action floor spring of Everite or equivalent

for the specified door shutters including

chipping concrete for concealing, all cost

and labour charges etc. complete.

4 each 2910 11640

11

Supplying and fixing plain glass of selected

glazing quality and thickness specified below

for door/window/ventilators, including

providing and fixing with EPDM, including

cutting and fixing in aluminium framese etc

complete, cost of beading , screws,

necessary fittings, but excluding cost of

frames.(the cost of frames will be paid

separately)

a 5.50mm thick plain glass 9.00 sqmtr 593.00 5337.00


ItemItemItemItem

NoNoNoNo


bBoth side laminated particle board board-

12mm 8.00 sqmtr 992.00 7936.00

12

Supplying and fixing sun control film of

good quality as approved by the owner

,including all cost of all materials, labour

charges,etc complete.

5.00 sqmtr 394.00 1970.00

13

Providing and fixing 150mm anodised

aluminium tower bolts (heavy type) with

steel screws.8.00 each 44.00 352.00

14

Providing and fixing aluminum anodised

mortice concealed lock 6 lever ,100 mm

conforming to IS 2209, Godrej or

equivalent make, staright edged bevelled

or roated as required ,right or left handed

as directed,suitable either to single or

double leaf shutter and fixing the mortice

lock and aluminium anodised steel screws

etc. complete

2.00 each 1025.00 2050.00

15

Providing floor finish with superior quality

polished vitrified tiles of tough texture with

the same surfacing through and through of

the cross-section of size of 60 x 60 cm and

thickness 7.5mm or nearest of color as

specified (Exact shade to be got approved

by the Architect) laying in cement

mortar/Adhessive 1:6, 12mm thick with a

neat cement flushing coat grouting and

closing the joints with white cement with

necessary color added including cost and


charges, charges for laying and finishing to

the required level/slope for all floors etc.

complete.

11.00 sqmtr 1050.00 11550.00

16

Supplying and fixing MS fabricated grills to

the windows, gate, ladder, etc using MS flat,

rod or sheet as per drawing including

cutting, fabricating, welding, fixing to

window frames or wall with cement

concrete blocks,painting with two coats of

zinc chromate primer and two coats of

synthetic enamel paint of approved quality

and colour, all cost of materials and labour

charges, etc.complete as directed by the

Engineer- in- charge at all levels

0.68 qntl 9459.38 6432.38


ItemItemItemItem

NoNoNoNo


17

Paving the parking area with hydraulic

pressed cement concrete block of 6cm thick

of cement concrete 1:3:6 ( 1 cement , 3sand

and 6broken stones) with 6mm broken

stones for the bottom 5cm, and cement

and 3mm broken stones in the ratio1:2 for

the top 1cm and pressed together to get

6cm, tiles to develop minimum 50 kg/cm2

compressive strength, abrasion test

conducted as said in IS 1237 - 1980, the

average wear should not exceed 2.50mm,

preparing the surface by levelling and

compacting and laying dry mortar of non

cohesive soil 20mm thick and paving

pressed stones to level even surface with

straight line joint etc. complete including

cost and conveyance of all materials to site,

labour charges, watering for curing etc.

complete (The surface of the block have to

be tough and wear resistant ).

10.00 sqmtr 661.00 6610.00

18

Plastering the surface of sloping roof slabs,

closing all the voids with cement mortar 1:3,

12mm thick one coat and forming reaper

bands of 5cmx2.5cm over the plastered

surface simultaneously to the spacing of

320mm.

20.00 sqmtr 229.00 4580.00

19

Providing and laying M.P tiles of size

320mm or nearest over the cement mortar

reaper bands ( already done and paid

separately) 20.00 10sqmtr 1701.00 3402.00

20

Providing and laying M.P hip and ridge tiles

to correct lines and levels as required to the

shape of the roof and closing the joints with

surkhi etc. complete.15.00 mtr 163.00 2445.00

21Labour engaged for works which are not

measurable

aMason

20.00 day 374.00 7480.00

b Plumber 20.00 day 374.00 7480.00

c Helper 25.00 day 276.00 6900.00

Total Cost Rs 178626.90

Rs.178627.00Rs.178627.00Rs.178627.00Rs.178627.00


ItemItemItemItem

NoNoNoNo


PART B ELECTRICALPART B ELECTRICALPART B ELECTRICALPART B ELECTRICAL

1

Supply and wiring following points in

surface/recessed mounted rigid medium

gauge 20 mm PVC conduit with all

accessories, using 3 runs of 1.5 sqmm FRLS

PVC insulated stranded copper conductor

single core wire for phase, neutral & earth,

with modular 6A one way switch, modular

plate, suitable GI box etc having ISI

specification as required.

5.00 Each 766 3830.00

2Celling Fan point with 100 W stepped type

electronic modular fan regulator 1.00 Each 1247 1247.00

3

Supply and clamping PVC conduit

(medium) with specials conforming to IS

9537/1983 part III on surface including

making good the damages colour washing

etc as per PWD schedule required for the

following sizes for power plug and supply

main etc through wall.

a 20mm dia 25.00 Mtr 69 1725.00

b 25 mm dia 5.00 Mtr 80 400.00

4

Supply and drawing 650/1100 V grade PVC

insulated standard single core copper

conductor cables conforming to IS 694/Part

I 1964 in the existing surface /recess

conduit as required including giving

necessary connections of the following sizes

for power plug and supply main etc.

0.00

a 3*1.5sq.mm 25.00 Mtr 78 1950.00

b 3*2.5sq.mm 5.00 Mtr 108 540.00

c 3*4sq.mm 5.00 Mtr 149 745.00


ItemItemItemItem

NoNoNoNo


5

Supply and installation of double cover dust

and vermin proof enclosure of MCB DB

(Havells,Indo

asian,Indokupp,Standared,MDS,ABB

etc.with ISI mark and IP 42/43

Protection)including copper busbar neutral

link,blanking plates and Din bar suitable for

fixing MCB isolator in recess including

cutting the hole on wall making good

damages colour washing etc. as required.

0.00

6Way (Single phase) 2.00 Each 1095 2190.00

6

Supply and providing ISI pipe earthing as

per IS 3043 with 3.60m long 40mm dia B

class GI pipe providing GI funnel with well

mesh at the top,filling around the GI pipe at

a radius of 15cm with a homogeneous

mixture of charcoal and river sand upto

height of 2.5m from the bottom the rest of

the portion with excavated soil including

watering and ramming providing brick work

masonry in 1:6 cement mortar at the top

plastering the inside and top of the manhole

with 12mm thick 1:6 cement mortar fixing

covers as specified below etc. as

required.Providing concrete slab cover of

size 450*450*100mm made from 1:2:4

cement concrete mix at the top (Ordinary

soil)

1.00 No 2685 2685.00

7

Supply.installation testing and

commissioning of Energy efficient T5

1*28 W fluorescent tube fittings(Govt

approved and reputed brands like

Crompton,bajaj,Philips GE)including lamp

with all accessories and giving connection

with 3core PVC insulated Cu flex wire on

wall/ceiling conforming to relevant ISS etc

as required.

5.00 No 803 4015.00

8

Supply and fixing the following type

superior quality 250V AC call bell on

existing MS box,giving connections with

required length of 3core 16/0.20 mm PVC

insulated and PVC sheated round copper

conductor flex wire conforming to relevant

ISS,earthing the MS box and making good

the surface as required.

0.00


ItemItemItemItem

NoNoNoNo


Ding Dong 1.00 No 120 120.00

9

Supply and installation of the

following,415/230 V,50Hz AC

RCCB(Havells,Indo

asian,Indokupp,Standared,MDS,etc.with ISI

mark) in the existing enclosure and giving

inter connection as required.

40A.30 mA Two pole 2.00 No 2021 4042.00

10

Supply and drawing bare copper

conductors of the following sizes along with

wiring /cables and giving connections etc as

required. 10 SWG

10.00 Mtr 56 560.00

11

Supply and fixing 230 V,50 Hz MCB

(Havells,Indo


etc.with ISI mark)suitable for light circuit in

the existing enclosure and giving

connections as required. ( 6 to 32

A,10KA,SP Ccurve)

6.00 No 184 1104.00

12

Supply & Fixing the following types/ sizes of

boxes suitable for modular accessories in

surface/ recess including making good the

damages, colour washing etc as required

(Group B)

0.00

a 3 module mouled plastic box in recess 2.00 No 139 278.00

b 4 module mouled plastic box in recess 1.00 No 158 158.00

c 6 module mouled plastic box in recess 2.00 No 168 336.00

13

Supply & Fixing the following types/ sizes of

front plates on the existing modular boxes.

(Group B)

a 3 module white 2.00 No 86 172.00

b 4 module white 1.00 No 95.00 95.00

c 6 module white 2.00 NO 127.00 254.00

14

Supply and Fixing the following modular

switches & accessories in the existing front

plates and giving necessary connections as

required (Group B)

a 6A SP 1 way switch 6.00 No 89.00 534.00

b 16A SP 1 way switch 2.00 No 131.00 262.00

c 6A SP 3 pin shuttered socket 6.00 No 124.00 744.00

d 6A/16A shuttered socket 2.00 No 186.00 372.00

15

Supply and installation of the following AC

miniature type isolators(Havells,Indo


etc.with ISI mark)suitable for 50 Hz,Ac

supply confirming to IS 8828-1995/IEC

60898 of the following current ratings in the

existing enclosure and giving connections as

required ( 63 A, DP )

1.00 No 451 451.00

32/40 A DP 2.00 No 365 730.00

16

Supply and installation of the

following,415/230 V,50Hz AC

RCCB(Havells,Indo

asian,Indokupp,Standared,MDS,etc.with ISI

mark) in the existing enclosure and giving

inter connection as required.

1.00 No 2605.00 2605.00

40A.30 mA Two pole


ItemItemItemItem

NoNoNoNo


17

Fabrication, supply & installation of dust

and vermin proof, wall/ floor mounting,

metering cubicle of cubicle construction

made from 1.60 mm CRCA sheet, providing

necessary supports made from the same

gauge CRCA sheet to fix KSEB meters, fuse

units, CT etc, hinged door construction for

the front side with compartments if

necessary, providing vision panel for the

meter compartment, knock out for cable

entry and exit, painting the entire board

with 2 coats of synthetic enamel paint over

a coat of zinc chromate primer etc as

required including fixing it on wall, making

good the damages colour washing etc. as

required. CRCA sheet alone be used for the

fabrication. Angles/ flats/ slotted angles etc

shall not be used for the fabrication of main

housing of meter board. The measurments

should be taken the area of the complete

sheets used for meter board including

partitions, folding, shrouding etc.

1.00 M3 2222.00 2222.00

TOTAL Part B TOTAL Part B TOTAL Part B TOTAL Part B 34366.0034366.0034366.0034366.00

TOTAL(PART A+B)TOTAL(PART A+B)TOTAL(PART A+B)TOTAL(PART A+B) 2,12,993.002,12,993.002,12,993.002,12,993.00

(C). ..........% Above Estimate Rate...........................................(in words)

Signature of the contractor with seal

Biju Prabhakar IAS Biju Prabhakar IAS Biju Prabhakar IAS Biju Prabhakar IAS

Managing Director&Tender Inviting Authority Managing Director&Tender Inviting Authority Managing Director&Tender Inviting Authority Managing Director&Tender Inviting Authority

Sd/- Sd/- Sd/- Sd/-

I / we agree to execute the work at the following rate:

(A) Estimate Rate

(B). ..........% Below Estimate Rate..........................................(in words)
