40 tips for managing your time and money

8/3/2019 40 Tips for Managing Your Time and Money

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40 tips for managing your time and money By Computer Arts on November 25, 2010

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As a freelancer, time and money are two of your most valuable resources. Here, topcreatives from across the globe share their advice on how to make best use of them

To forge a successful freelance career you need more than just creativity. After all, it's no goodwowing clients with your dazzling design skills if your accounting system amounts to stuffingreceipts down the back of the sofa to be dealt with later, or you only think about time when it'sfollowed by the words "at the bar, please".

So we've asked freelance creatives from across Europe, Australia, America and Canada for their top tips on how to maximise your two most important resources: time and money. They may notagree on everything, but some things are certainly clear - not least the importance of planningahead wherever possible.

But succeeding at being your own boss isn't just about tax returns and endless to-do lists. Fromtea and yoga to rewarding yourself for a job well done, our experts also stress the importance of
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looking after your health and morale, spending time outside your studio, and making sure theslippers stay firmly in the bedroom. Turn over for our expert guide on how to exploit your mostvaluable assets.

Time management tipsTime is money: use this advice to get the most from every job you do01 Keep things variedRichtArtist and illustrator Bristol, UKwww.richt-what.co.uk"Vary the sorts of work you do so you're able to jump between them when you're fed up. If youwork on the same thing all day, every day, it gets tiresome and productivity can drop. The morestyles and techniques you have under your belt, the better. It keeps you excited about whatyou're doing."02 Put time limits on tasksSophie HensonIllustrator London, UKwww.sophiehenson.com"It's so tempting to surf the net for hours on end, then try to legitimise it by passing it off as'research'. It's more productive to stick within allocated timeframes. Allocate 20 minutes or anhour to specific facets of a project, and it will help you to structure your day."

03 Write things downJoo SantosIndustrial designer and 3D artistOporto, Portugalwww.joaosantos.net"Make to-do lists - the more complete the better. They will help you to organise your ideas. For example, you can separate your tasks by client and define deadlines for each one. That way,you'll be able to establish a working plan and you'll be much less stressed."04 Automate your accountsLeon QuinnWeb and digital designer Leitrim, Irelandwww.reverbstudios.ie"Freelancers can spend a lot of time chasing clients for payment, so I would suggest doing as Ido: set up an automated invoicing and payment system that will email reminders to clients andinclude automated payment links. I use Zoho Online Invoicing for this."05 Prioritise your workloadRik OostenbroekDigital artist and illustrator

Hilversum, The Netherlandswww.secretshowcase.com
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"Always start the job with the closest deadline first. If you're working on two jobs that have thesame deadline, try to give the job with the highest budget first priority and start the second job inthe time that you then spend waiting for the first client's feedback."06 Turn off online chat

Lim Si PingArt director Singaporewww.pixel-pastry.com"It can get quite lonely working alone, but don't be tempted to use online chat programs like MSNMessenger when you're trying to work. Online chat is a time killer and a great form of distraction.So if you use Gmail or Facebook, make sure the chat functions are switched off."07 Take time to relaxGummisigWeb designer Icelandwww.gummisig.com"I try to do yoga and meditate for 30 minutes every morning. I find that by having this dailyroutine I am so much more focused, fitter, happier and more productive. Everything flows better, Icomplete the tasks I have and I don't have to ponder them."08 Tell clients your scheduleTom LaneDesigner and illustrator Bristol, UK

www.gingermonkeydesign.com"Be clear, realistic and honest with your clients right from the beginning. I find that the best wayto manage my time and keep my clients happy is to be upfront about what I'm working on, when Ihave space in the schedule, and what else is going on in the studio."09 Get out of your studioBee StrongIllustrator Melbourne, Australiawww.littlebeehive.com.au"Even if you have a really heavy workload, it's important to break up your day with a little bit of time away from your workstation. I find that fresh air works wonders. Take a short walk or sit inthe sunshine for ten minutes with a cuppa and you'll return to your desk refreshed."10 Minimise interruptionsAndre Weier Designer Neuenrade, Germanywww.nalindesign.com"Turn your phone off, shut down your browser, email and feed-reader clients, and close your doors and windows. Put on some music and use headphones, especially if there are people

around you, and always keep some food and water nearby."
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11 Don't mix work and homeSophie HensonIllustrator London, UK

www.sophiehenson.com"If you're working from home, approach your day in 'work mode'. I leave the house in the morningfor a run, yoga, or just walk around the block to buy milk, then I return and it's like I'm arriving atmy office. I make sure I'm dressed properly too - no slippers allowed."12 Don't always say yesRichtArtist and illustrator Bristol, UKwww.richt-what.co.uk"The more people you let down, the more people there are who won't ask you again, so don't sayyes to jobs if you don't have time to do everything on your plate. Sometimes, it's better to sayyou're too busy than to say yes and try to cram everything in."13 Don't flit between tasksRik OostenbroekDigital artist and illustrator Hilversum, The Netherlandswww.secretshowcase.com"If you spread things out so that you try to work on a different job every hour, that's going to lower the quality of your work. It's better to focus on one job for as long as possible. Focusing is

important and it will disturb your creative flow if you switch too often."14 Don't keep checking emailJoo SantosIndustrial designer and 3D artistOporto, Portugalwww.joaosantos.net"Checking your email every 10 minutes will lose you too much time and break your concentration. Set a fixed schedule for checking your email. Morning is a good time, before youstart your work. Inform your clients so they're not always calling to ask if you received their lastemail."15 Don't fritter your time awayLeon QuinnWeb and digital designer Leitrim, Irelandwww.reverbstudios.ie"Don't do anything during your working day that doesn't add value to your business. For example, if you're going to be on Facebook and Twitter, make sure you don't get involved in thebackground noise. Focus instead on promotion, networking and information gathering."16 Don't work long hours

GummiSigWeb designer
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Icelandwww.gummisig.com"I try to have a six-hour work day on average. This gives me time to have a good lunch and timefor my family. That way, when crunch time comes and I have to work more than this, I have fuel

enough for those 'put your head down and just finish it' days."17 Don't let clients time-suckTom LaneDesigner and illustrator Bristol, UKwww.gingermonkeydesign.com"Try not to have your time wasted by your clients. Stick to your guns: without being rude, tellthem when you think that their requests are becoming unproductive, or if you feel that too muchtalking or emailing is getting in the way of actually getting the work finished."18 Don't get lonelyBee StrongIllustrator Melbourne, Australiawww.littlebeehive.com.au"If you don't share a workspace, freelancing can be lonely at times. Don't live in a bubble. Insteadset aside time to keep up your social life, even when your work schedule is heavy. Quality timespent with friends or family can be a fabulous way to de-stress."19 Don't just list your tasksAndre Weier

Designer Neuenrade, Germanywww.nalindesign.com"When you create a to-do list before starting your day - whether you're simply using a sheet of paper, or doing it with apps or browser plug-ins - organise it by project, whether it's online or offline, the category and importance. Set goals and plan in some breaks."20 Don't ignore late inspirationLim Si PingArt director Singaporewww.pixel-pastry.com"Sometimes, the best ideas come when you have a sense of urgency, because your mind has tothink fast and act fast. This is something I've found when working with tight deadlines. Thereshould always be room for last-minute ideas, because these are often the most creative."

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Money management tipsStay on top of your finances with these essential words of wisdom21 Save as you goAnna Wray

Illustrator Cambridge, UK
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www.woollycritter.com"To make sure I'm living within my means from month to month, I put a third of everything I earninto a separate account for tax, which is easy to do using online banking. It usually comes to lessthan a third, so I have a bit left over, which is always good."

22 Get started earlyRob WardAnimator London, UKwww.rob-ward.com"Creative people are not usually accustomed to the world of accountancy and, as a result, thingslike income tax, National Insurance and other financial matters can end up being left to the lastminute. So, make life easier for yourself and organise your finances early on."23 Account as you goKev AdamsWeb designer and illustrator Conwy, North Waleswww.kevadamson.com"I generally find it's best to account as I go along, so that my finances and related paperwork arein order for when I hand them over to my accountant. Doing this will help to keep anyaccountancy fees down, because your accountant will have less to chase up."24 Invest in your career Asako MasunouchiIllustrator

Athens, Greecewww.asako-masunouchi.com"It's worth spending a lot on a computer and related devices, because that is such a basic needfor the job. A good A3 scanner is especially worth the investment. It's also worth spending moneyon decent art materials, and on books and trips to get new inspiration and ideas."25 Budget realisticallyNicholas O'Brian WilsonGraphic designer Portland, Oregon, USAwww.owenstork.com"Before setting your rates, figure out what your bills are going to be for the year. Add in someextra for 'going out' and undoubtedly some 'well, that was stupid' money. That way, you will havea clear idea of the amount that you'll need to make."26 Spend on self-promoAaron Miller Illustrator Cheltenham, UKwww.aaronmillerillustration.com"Making the effort with self-promotional work pays off in the long run. Say you aim to get

commissions from two per cent of the people you contact. You send work to 350 agencies,
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publishing houses and magazines. If seven of those clients commission you, the money willeasily cover it."27 Open a second accountOz Dean

Digital art director Sydney, Australiawww.ozdean.com"Open and use a second bank account if you can, because the account will act as a buffer soyou'll be more prepared financially for any drought periods and quiet periods that may come your way. I have a second account and I forget it's there - I will leave the card at home most of themonth."28 Pay for a good accountantRadim MalinicIllustrator/graphic designer London, UKwww.brandnu.co.uk"In the UK, the Inland Revenue sometimes checks into your accounts, and can issue a fine andbackdated payments if all is not well. Find a chartered accountant - they may cost more thansomeone your mum knows who can do your accounts in the evening, but it's money well spent."29 Reward yourself Matt SorianoInteractive/web designer Toronto, Canada

www.emesstyle.com"If you're freelancing, then you're often your own boss, and that should mean a good bonuspackage. Be sure to reward yourself for a job well done when you complete a big project, or hitsignificant profit milestones. Your money will be reinvested in motivation and increasedproductivity."30 Be prudentJeffrey BowmanIllustrator/designer Huddersfield, UKwww.studiobowlegs.co.uk"Value your money. It's a good idea to practise sensible spending even if the big bucks are rollingin, so you should hunt around for the best bargains when it comes to buying software andhardware, and the same applies when spending money on travelling to and from meetings."31 Don't undersell yourself Nicholas O'Brian WilsonGraphic designer Portland, Oregon, USAwww.owenstork.com"Underselling yourself undermines what you do and is a disservice to the rest of the industry.

Likewise, working for free is always a red flag. Start the relationship by explaining your process -you'll need time to do proper research and ask them the appropriate follow-up questions."
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32 Don't be careless with important paperworkAnna WrayIllustrator Cambridge, UK

www.woollycritter.com"It's really important that you make sure you don't lose any of your bank statements. I always filethem away carefully and methodically as soon as they come through the post. When it comes tosorting out my tax, I find it's so much easier that way."33 Don't be a doormatRob WardAnimator London, UKwww.rob-ward.com"When you're starting out as a freelancer, working with new companies can be quite scary andthe pressure is on to make a good impression. But don't be afraid to talk about money early onand, if a company isn't paying an invoice, simply chase them up in a clear and direct way."34 Don't dismiss insuranceOz DeanDigital art director Sydney, Australiawww.ozdean.com"Insurance is boring, official and may be seen as a waste of your cash, but when you injureyourself and have no income, you'll regret not having covered yourself. I avoided insurance for

many years and now I have it, and have seen how cheap it can actually be, I realise howvulnerable I was."35 Don't be vague with clientsKev AdamsWeb designer/illustrator Conwy, North Waleswww.kevadamson.com"Ensure your quotes and proposals are appropriately itemised and that your payment terms areclear and concise, so you're covered if a client questions what they're receiving, or tries not topay. Always get written confirmation that the client is happy to proceed based on your quote or proposal."36 Don't pay your tax bill lateRadim MalinicIllustrator/graphic designer London, UKwww.brandnu.co.uk"We all know late payments from clients are annoying. If they pay, we're happy to have themoney and tend to forget any interest fees. It is not the same with the taxman. You can get a100 fine for filing your paperwork late in the UK, and get interest applied on the amount you

owe."
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37 Don't get left without a safety netAaron Miller Illustrator Cheltenham, UK

www.aaronmillerillustration.com"It isn't possible to save all the time, because bills have to be paid and new equipment has to bebought, but it's good to have something put aside for that very reason. If you damage your keyboard or tablet, you can't create new work without it."38 Don't try to be a jack of all tradesMatt SorianoInteractive/web designer Toronto, Canadawww.emesstyle.com"It may seem tempting to take on every aspect of a project in order to gain 100 per cent of theclient's budget. However, if you're more suited as a specialist, this could hurt your productivity,passion and profits in the long run. Learn when to subcontract."39 Don't dip into your tax fundJeffrey BowmanIllustrator/designer Huddersfield, UKwww.studiobowlegs.co.uk"Don't be tempted to spend any of the money that you're going to need for your tax bill. If you'rereligious about putting money aside for it, then it shouldn't be a problem to pay up when the tax

man comes knocking at the end of the year."40 Don't just think about moneyAsako MasunouchiIllustrator Athens, Greecewww.asako-masunouchi.com"I care about whether a commission interests me. Don't choose jobs just by the amount of moneythat's available. Some work won't make you rich, but a smaller payment shouldn't stop you fromworking on an interesting job."

Computer ArtsComputer Arts is the leading magazine for designers, illustrators and creative professionals.
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