4 sports council – minutes of meeting 11 august 2008€¦ · 46 of the management plan...

General Manager’s Report Page 46

General Manager’s Report No. 14/08, dated 22 August 2008, submitted to Council on 26 August 2008. General Manager Mayor

4 SPORTS COUNCIL – Minutes of Meeting 11 August 2008 Report prepared by: Recreation Coordinator Report dated: 15 August 2008 File No. D08/34191

Report Summary To present the minutes of the meeting of the Sports Council held on 11 August 2008 and to recommend the minutes be received and endorsed. Background The Sports Council held a meeting on 11 August and in accordance with Council’s resolution of 8 July 2008, the minutes of the meeting are now submitted to Council. The Sports Council objectives are to: • act as a central point of communication between the City of Ryde Council and the

Sporting Groups in Ryde

• foster the appreciation, development and maintenance of sporting facilities, clubs and opportunities in Ryde

• assist clubs where possible, in the application process for grants/sponsorships

• make recommendations to the City of Ryde Council in respect to both the operation of sporting facilities and Capital Works Program through the Management Plan

• assist in the promotion of sport in the City of Ryde

• provide a link to bond and strengthen the diverse background within the City of Ryde through the utilisation of our parks and sporting facilities

Report The minutes of the Sports Council held on 11 August 2008 are ATTACHED. Matters requiring resolution of Council There are no matters arising from the minutes of the meeting requiring resolution of Council as they are able to be dealt with through the delegated authority of Council staff. Consultation Internal Council business units consulted included:- • Not applicable Internal Workshops held:- • Not applicable



ITEM 4 (continued) City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Not applicable Comments • Not applicable Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages The operation of the Sports Council is consistent with the following strategies designed to deliver on Key Outcome Areas: PS8 Provides a mix of active and passive leisure opportunities that promotes healthy lifestyles. PS9 Enhances community well-being through the provision of leisure pursuits and recreational activities. Relationship to Key Outcome Areas

People This project meets the following key outcomes for People (set out on page 46 of the Management Plan 2008-2012):

P1 A vibrant city that is economically strong and engages its community through cutltural and social activities.

P2 A city that plans for people by involving them in decision making to improve their quality of life.

Assets This project meets the following key outcomes for Assets (set out on page 56 of the Management Plan 2008-2012):

A2 Well designed places and spaces that minimise personal harm and where people interact with each other.

A3 A high standard of visual appearance for our infrastructure, built environment and public areas.

Environment This project meets the following key outcomes for Environment (set out on page 67 of the Management Plan 2008-2012):

E5 A leafy City through parks, gardens, trees and the built environment. E6 Sustainable practices in buildings, waste management, transport, energy systems

and water use.



ITEM 4 (continued)

Governance This project meets the following key outcomes for Governance (set out on page 75 of the Management Plan 2008-2012):

G1 Improved awareness and understanding of Council’s decisions by the community. Financial Impact Adoption of the option(s) outlined in this report will have no financial impact. Policy Implications There are no policy implications through the adoption of the recommendation. RECOMMENDATION: That the minutes of the meeting of the Sports Council, held on 11 August 2008 be received and endorsed. Report prepared by: Peter Montague Recreation Coordinator Report approved by: Louise Gee Group Manager Community Life

General Manager’s Report 9


ITEM 4 (continued) ATTACHMENT MINUTES OF SPORTS COUNCIL MEETING – 11 August 2008 1.0 Present

Ivan Petch Mayor and Chair of the Meeting Vic Tagg Councillor Buck Findlay North West Sydney Women’s Football (NWSWF) Joan Marscham Eastwood Ryde Netball Association (ERNA) Harry Kornaros Australian Continuous Improvement Group Ross Iredale Gladesville Hornsby Football Assoc (GHFA) Chris Harvey Ryde Rugby Joe Calvi Gladesville Sharks Football Club Wally Rosada Hillview Rugby Club Mark Lee North Ryde Dockers Football Club (NRDAFL) Paul Alice Macquarie Dragons Soccer Club John Crane Northern Districts Cricket Club Jock Cunningham Gladesville Ravens Football Club Brian Johnston North Ryde Junior Rugby League Tony Sorbello Ryde Hornsby Baseball League Glyn Whalan Ryde Athletics Luis Almenara Ryde Eastwood Baseball Club Jennie Thorn Sydney Radio Control Car Club Roy Maggio Ryde Hunters Hill Cricket Club Harik Andriasian Ararat Sports Club Samantha Harrison Ryde Eastwood Women’s Hockey Assn Mark McCrae Gladesville District Cricket Assn David Nelson North Ryde RSL Baseball Club Daryl Chappelow Sydney Cricket Club Mark Simpson North Ryde Soccer Club Louise Gee City of Ryde, Group Manager – Community Life Peter Hickman City of Ryde, Manager Parks Richie Griffiths City of Ryde, Maintenance Coordinator Peter Montague City of Ryde, Recreation Coordinator

2.0 Apologies

Terry Ryan Councillor Mark Harris Macquarie Saints Baseball Club Gary Phillips Ryde District Football Paul Teng West Sydney Chinese Christian Church Anne Doring Eastwood Ryde Netball Association Ben Boutros City of Ryde, Parks Facilities Officer

Louise Gee introduced Harry Kornaros of Australian Continuous Improvement Group who are currently conducting a review of the Parks section.

General Manager’s Report 0


ITEM 4 (continued) ATTACHMENT 3.0 Matters Arising

3.1 Rabbit Eradication – Follow-up program has been completed. It was noted there was now a rabbit proof fence at Pidding Park.

3.2 Floodlighting Study – Installation of automated access hardware at all

sportsgrounds has been completed. It is anticipated that full functionality will be achieved by the end of September 2008 with full user operation by end of October. It is anticipated that a report for future lighting upgrades will be presented to the new Council in November 2008.

3.3 Mobile Cleaning – users commented that there was a noticeable

improvement in the cleanliness of the toilets; confirmation was sought as to whether facilities were cleaned on a daily basis.

4. General Business

4.1 Capital Works Update

• Eastwood Oval renovation/rehabilitation in progress. All users have been consulted and notified. Will not interfere with Granny Smith Festival.

• North Ryde Park renovation/rehabilitation to proceed following the end of the winter season, all users have been consulted and notified.

• Toilet upgrades will be proceeding at Monash, Marsfield and Meadowbank Parks.

4.2 Summer Allocation – Draft spreadsheet was distributed. It is requested

that any comments are directed to Peter Montague within seven days. If you do not have any comments, please download the seasonal application form at http://www.ryde.nsw.gov.au/council/documents/parks.htm and complete and submit your application as soon as possible.

4.3 Statistical Information – Reminder of the importance of submitting these

with your seasonal application – please submit the currently available information, even if this is last season’s statistics.

4.4 2008/2009 – Fees and Charges

The Mayor read a communication to Council from Eastwood St Andrews Soccer Club and the subsequent response from the Group Manager – Community Life. Clarification of the Explanatory Note from the Management Plan defining a City of Ryde (COR) organisation was requested.



ITEM 4 (continued) ATTACHMENT Group Manager – Community Life explained that the COR fee applied to an organisation named or based in a suburb within the Ryde LGA, or an organisation which has more than 60% of their members who are residents in the COR, or an organisation which has an existing use of a COR sportsfield. Hence, arrangements that were in place last season with organisations, i.e. whether a COR fee or non-COR fee applied will be continued. It was confirmed that there has been no refund for wet weather for the seasonal hire of facilities since the major review in 2006 and subsequently adopted 2006/2007 Management Plan. It was clarified that sports users currently contribute approximately 20% of the cost of maintaining existing sports facilities. The majority of attendees were not against the increase in seasonal and casual hire fees, provided they continued to receive a quality facility. For a typical U11 cricket player, the 5% increase (on seasonal hire only) will result in an increase of $1.09 per season for the hire of Council facilities. Concern was expressed regarding the totality of a fee increase, the requirement to fund new goalposts and some facility issues. The Mayor asked if the rise was unreasonable – the consensus was while not desirable, an increase was necessary to sustain good quality facilities.

4.5 Other business

4.5.1. Maintenance at ELS Hall was raised. Reply was that drainage issues were the focus of discussions at the recent consultation with users to develop the Shrimpton’s Creek Plan of Management or POM (which includes ELS Hall Park). North Ryde Junior Rugby League representative requested that a copy of the notes from the consultation for the POM were forwarded.

4.5.2. Replacement of Goal Posts. Parks On Track For People 2025 strategy - Page 11 – “Council recognises its role in meeting recreation needs of residents and ratepayers. However, it seeks assistance in meeting costs of providing facilities that are beyond a basic standard.” One of the examples given is for sports specific equipment, including goals. Any request for hardship and inability to pay for replacement goals should be reported to Council for consideration. This would also apply to equipment such as cricket sight screens.

4.5.3. Ryde Eastwood League Club / Pacific Coast Baseball representative requested that whiting be made available free of charge for line marking on dolerite running tracks, stating that the Baseball season was 27 weeks long. Response was that this would be a standard above a basic standard only for local use.



ITEM 4 (continued) ATTACHMENT 4.5.4. Gladesville Hornsby Football Assoc requested that the drainage

trench off the field at Meadowbank field 2/3 was made safe for upcoming finals.

5.0 Next Meeting

Monday 10 November 2008 at 6.00 for 6.30pm 6.0 Close – meeting closed at 8.15pm



5 BICYCLE ADVISORY COMMITTEE – Minutes of Meeting held 11 August 2008.

Report prepared by: Manager - Access Report dated: 13 August 2008 File No. COR2006/2

Report Summary To present the Minutes of the Meeting of the Bicycle Advisory Committee held on 11 August 2008 and to recommend that the Minutes be received and noted and that any actions requiring a resolution of Council, be adopted. Background The Bicycle Advisory Committee held a Meeting on 11 August 2008 and in accordance with Council’s resolution on 8 July 2008, the Minutes of this Meeting are now submitted to Council. The Bicycle Advisory Committee holds seven (7) Ordinary Meetings per annum to allow input from the local community and to make recommendations to Council relating to cycling issues, initiatives and proposals. Report The Minutes of the Bicycle Advisory Committee held on 11 August 2008 are ATTACHED. Matters requiring resolution of Council: There are no matters arising from the Minutes of the Meeting requiring resolution of Council as they are able to be dealt with through the delegated authority of Council staff. Consultation Internal Council business units consulted included:- • Members of Council’s Business Units, as required. Internal Workshops held:- • Not applicable. City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Bike North, RTA, Macquarie University. Critical Dates • There are no critical dates or deadlines to be met.



ITEM 5 (continued) Management Plan Budget / Linkages • This Advisory Committee comments on Council’s bicycle construction program, the

maintenance of the existing cycleway used by the community and will be involved in the review of the Ryde Bicycle Plan.

• This project is from Access Section listed in the Cycleways (New) of the Management Plan 2008-2012.

The Committee also comments on maintenance issues included in the 2008-2009 Operational Budget for Access. Relationship to Key Outcome Areas




P3 A harmonious community through a culturally enriched and respectful society. Consideration of this matter is part of Council’s strategy for encouraging increased cycle usage as an alternative means of transport and to encourage a more healthy lifestyle.

Assets This project meets the following key outcomes for Assets (set out on page 56 of the Management Plan 2008-2012:

A1 Well designed streets and paths where motorists, cyclists and pedestrians feel safe.



Consideration of this matter is part of Council’s strategy of providing well designed and safe cycleways and facilities for the benefit of the community.


E1 Clean air through better integrated transport systems. E3 Preserved natural ecological systems and areas. E5 A leafy City through parks, gardens, trees and the built environment. E6 Sustainable practices in buildings, waste management, transport, energy systems

and water use.



ITEM 5 (continued) Consideration of this matter is part of Council’s strategy to encourage the community to use alternative forms of transport, especially the use of bicycles.


G1 Improved awareness and understanding of Council’s decisions by the community. G2 Members of the community are engaged in democratic decision making. G3 Review of best practice approaches on Governance to enhance the delivery of

services to the community. G4 A safe working environment with skilled and motivated staff who are committed to

the organisation’s vision and values. G5 Compliance with all legislative requirements and statutory obligations. G6 An efficient and effective regulatory environment. This report has been prepared to improve communication with the community and increases awareness and understanding of Council’s decisions and incorporates Best Practice approaches in the delivery of services for the benefit of the community. Financial Impact There is no specific financial impact as a result of the adoption of the recommendations of the City of Ryde Bicycle Advisory Committee. Specific funding is allocated in the current Budget for Capital and recurrent works. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Not applicable. Conclusion That the details relating to the matters discussed by the Committee and the relevant actions arising from those discussions, as set out in the Minutes, be received and noted by Council. RECOMMENDATION: (a) That the minutes of the meeting of the Bicycle Advisory Committee held on 11

August 2008, be received and noted. (b) That, where Council staff have appropriate delegated authority, all relevant actions

arising from the Minutes are approved to be undertaken.



ITEM 5 (continued) Report prepared by: Andrew Cooper Manager - Access Report approved by: Kim Woodbury Group Manager Public Works



ITEM 5 (continued) ATTACHMENT



6 NAMING OF SECTION OF BUFFALO ROAD – Proposal for access road to be named Laurel Place

Report prepared by: Land Information Coordinator Report dated: 18 August 2008 File No. COR2007/1970

Report Summary This report summarises the results of public submissions from the residents in this section of Buffalo Road and seeks Council’s endorsement to proceed with the road naming process outlined in the Roads (General) Regulation 2008. This initially involves the publishing of a notice of the proposed road name (Laurel Place) in a local newspaper and giving notice to a number of public authorities of the proposal. If no objections are raised, Council’s endorsement is sought to proceed with the final notification and gazettal of the new road name. Background The properties on the northern side of Buffalo Road between Malvina Street and Buffalo Creek, are not directly accessible from Buffalo Road, but via a short access road which runs parallel to the main road (Attachment 1). There are eight properties (121-133 Buffalo Rd) directly fronting this roadway and over the past seven years, seven of these properties have made repeated requests to Council to name this section of road. Council has previously tried unsuccessfully to resolve this problem by the use of additional street signage. Report Residents in properties, 121-131 Buffalo Rd, have regular problems with visitors, tradespersons, deliveries and essential/emergency services, finding the location of their homes, since they are not all clearly visible from the main section of Buffalo Road. The only property which has few problems has been 133 Buffalo Road, as it is on the corner of Malvina St and clearly visible from the main section of Buffalo Road. Previously, Council has tried to facilitate residents’ agreement naming this section of roadway, thus changing their address, however this has not been possible on a number of occasions and this situation is unlikely to change. Thus a compromise solution is sought which will resolve the problem for the majority of properties and which will not detrimentally affect the property which doesn’t have a problem. It is proposed that the access road be formally recognised as a separate roadway from Buffalo Road and that it be given a unique name to reflect its identity. Properties will be renumbered on this new road, with 121 becoming 1, etc. To minimise disruption to the property on the corner, the owners will be given the option of retaining their current address of 133 Buffalo Road. This solution will resolve the location problem with the minimum of disruption to residents.



ITEM 6 (continued) Proposed new name Initially it was proposed to call the new roadway Buffalo Lane, however it was felt that this may still lead to some confusion and so a completely different name was a more desirable option. A name which reflects the area and fits in with the surrounding names was desired and so the name Laurel Place was proposed, due to the proximity of Laurel Park on the other side of Buffalo Creek, at the end of the street. This name meets the Geographical Names Board of NSW guidelines of being a unique road name within an LGA, being non offensive, not being out of place and not being named after a living person or commercial/business name. Summary of public submissions Residents in properties 121 Buffalo Road to 131 Buffalo Road all support the proposal to name the section of roadway in front of their houses to Laurel Place. The resident in 133 Buffalo Road finds the impact of changing his address highly disruptive and unacceptable and they wish to remain as 133 Buffalo Road. Process of formally naming roads Road naming is legislated under the Roads Act 1993. This act empowers the authority in charge of the road with the rights to name it. Local roads and streets fall under the jurisdiction of the local Council that administers the area. When a road authority wishes to name a road, they must follow the process outlined in the Roads (General) Regulation 2008. This regulation requires that road authorities must publish notice of its proposal in a local newspaper and serve notice of its proposal on the following persons or bodies; • Australia Post • The Registrar-General • The Surveyor-General • The Chief Executive of the Ambulance Service of NSW • NSW Fire Brigades • The NSW Rural Fire Service • The NSW Police Force • The State Emergency Service • The NSW Volunteer Rescue Association Inc • In the case of a classified road – the RTA The notice must state that written submissions on the proposed name may be made to the road authority and must specify the address to which, and the date by which, any such submissions should be made. If, after considering any submissions duly made to it, the road authority decides to proceed with the proposed name, the road authority must publish notice of the new name in the Government Gazette and in a local newspaper, giving a brief description of the location of the road. The road authority must also inform the same 10 authorities, as above.



ITEM 6 (continued) Consultation Internal Council business units consulted included:- • Public Works – Traffic and Access External public consultation included:- • Geographic Names Board of NSW • Local residents living in 121-133 Buffalo Road Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages This matter is not specifically referred to in Council’s 2008/2009 Management Plan. However street names are an internal factor in ensuring the safety and well being of the community, including motorists, cyclists and pedestrians. Financial Impact The proposal has no financial impact on Council’s financial position. Policy Implications There are no policy implications for Council when considering this matter. RECOMMENDATION: (a) That Council endorse the naming of an access road parallel to the main section of

Buffalo Road as Laurel Place on the following basis:- i. That the owners of the property at 133 Buffalo Road be given the option of

retaining their current address. ii. That notice be given of the proposed name to the public and the relevant

authorities, in accordance with Section 7 of the Roads (General) Regulation 2008.

iii. That if no objections are received, notice be given of the new name, in accordance with Section 9 of the Roads (General) Regulation 2008.

(b) That this matter be reported back to Council if any objections are received on the

proposed name. Report prepared by: Lindsay Mason Land Information Coordinator Report approved by: Lyndel Melrose Acting Group Manager – Corporate Services



7 RENAMING OF COSIMO STREET – Proposal to be named Cosimo Place


Report Summary This report summarises the results of public submissions from the residents in Cosimo Street and seeks Council’s endorsement to proceed with the road naming process outlined in the Roads (General) Regulation 2008. This initially involves the publishing of a notice of the proposed road name (Cosimo Place) in a local newspaper and giving notice to a number of public authorities of the proposal. If no objections are raised, Council’s endorsement is sought to proceed with the final notification and gazettal of the new road name. Background In 1957 the original plan of subdivision for this road, used the name Cosimo Street, even though it is a cul-de-sac (ATTACHMENT 1). Council records have always reflected this official name; however the more logical name of Cosimo Place has been in common usage by local residents and wider community. This discrepancy between official records and common usage was highlighted several years ago, when a new street sign was erected. No action was taken at that stage, however recent changes to traffic conditions in Heath Street has resulted in more through traffic turning into Cosimo Street, even though it is a dead end street with a large No Through Road sign at the intersection. Report Whilst changing the name of the street, will not resolve the issue of through traffic turning accidentally into Cosimo Street, the use of the word “Street” in the name, is misleading motorists and exacerbating the problem. The use of the word “Place” in the name, gives a clear indication that the street is a cul-de-sac, rather than a through street and a new street sign in combination with the No Through Road sign, should help to reduce the extent of the problem. Summary of public submissions Council’s Access Service Unit sent all residents in Cosimo Street a survey form and asked for their feedback on a proposal to change the name from Cosimo Street to Cosimo Place. By the closing date for submissions on 13 July 2008, 10 of the 11 properties in Cosimo Street had replied in favour of the proposal. No response was received from one property in the street. Comments strongly supported the proposal. Process of formally naming roads Road naming is legislated under the Roads Act 1993. This act empowers the authority in charge of the road with the rights to name it. Local roads and streets fall under the jurisdiction of the local Council that administers the area.



ITEM 7 (continued) When a road authority wishes to name a road, they must follow the process outlined in the Roads (General) Regulation 2008. This regulation requires that road authorities must publish notice of its proposal in a local newspaper and serve notice of its proposal on the following persons or bodies; • Australia Post • The Registrar-General • The Surveyor-General • The Chief Executive of the Ambulance Service of NSW • NSW Fire Brigades • The NSW Rural Fire Service • The NSW Police Force • The State Emergency Service • The NSW Volunteer Rescue Association Inc • In the case of a classified road – the RTA The notice must state that written submissions on the proposed name may be made to the road authority and must specify the address to which, and the date by which, any such submissions should be made. If, after considering any submissions duly made to it, the road authority decides to proceed with the proposed name, the road authority must publish notice of the new name in the Government Gazette and in a local newspaper, giving a brief description of the location of the road. The road authority must also inform the same 10 authorities, as above. Consultation Internal Council business units consulted included:- • Public Works – Traffic and Access External public consultation included:- • Local residents living in Cosimo Street Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages This matter is not specifically referred to in Council’s 2008/2009 Management Plan. However street names are an internal factor in ensuring the safety and well being of the community, including motorists, cyclists and pedestrians. Financial Impact The proposal has no financial impact on Council’s financial position.



ITEM 7 (continued) Policy Implications There are no policy implications for Council when considering this matter. RECOMMENDATION: (a) That Council endorse the renaming of Cosimo Street to Cosimo Place on the

following basis, i That notice be given of the proposed name to the public and the relevant

authorities, in accordance with Section 7 of the Roads (General) Regulation 2008.

ii That if no objections are received, notice be given of the new name to the public and relevant authorities, in accordance with Section 9 of the Roads (General) Regulation 2008.

(b) That this matter be reported back to Council, if any objections are received on the

proposed name. Report prepared by: Lindsay Mason Land Information Coordinator Report approved by: Lyndel Melrose Acting Group Manager Corporate Services



8 RENAMING OF GIFFNOCK PATHWAY – Results of public consultation and proposed agreement


Report Summary This report summarises the results of the public advertising of this matter and seeks Council’s endorsement to proceed with the informal renaming of Giffnock Pathway to Hyundai Drive for a period of up to 5 years, by entering into an agreement with Hyundai Motor Company Australia Pty Ltd. Background Giffnock Pathway is located on the immediate southern boundary of the new Hyundai national headquarters at Lane Cove Road, Macquarie Park and currently provides a pedestrian link between Giffnock Avenue and Lane Cove Road (ATTACHED -Attachment 1). Giffnock Pathway has never undergone a formal road naming process under the Roads Act 1993 and there are no properties that have their address to this pathway. As part of Council’s Development Application consent (DA665/2006), Hyundai Australia is required to construct a 5.2m wide roadway to replace the existing Giffnock Pathway. This roadway is to be one way and to have a “left in” only entrance from Lane Cove Road. The current draft Macquarie Park Traffic Study identifies the possibility that increased future traffic volumes in this area, may justify the roadway becoming two-way with a “left in” and “left out” connections to Lane Cove Road (subject to RTA approval). It is envisaged that this will not eventuate in the next 5 years; however the proposed licence agreement gives Council the right to cease the arrangement at any time, if required. As a result of their development approval and through their consultants, Turnbull Planning International Pty Ltd, Hyundai have requested Council’s consideration of granting informal rights to re-name Giffnock Pathway to Hyundai Drive, that would give prominence to their site at Macquarie Park as it is their national headquarters. At its meeting on 8 July 2008, Council requested that this matter be reported back to Council with the results of public advertising together with the proposed licence agreement. Report As stated above, Hyundai through their consultants, Turnbull Planning International Pty Ltd have requested that Council give consideration to the renaming of Giffnock Pathway. Giffnock Pathway is named currently on an informal basis, as it has not undergone the formal process of advertising and referral to various authorities, as required under the Roads Act, 1993.



ITEM 8 (continued) Hyundai’s request is based on maintaining the informal naming status for this section of roadway and has proposed the following;

• The section of pathway/roadway be renamed Hyundai Drive • The current informal naming status be maintained • Entering into a licence agreement with the City of Ryde for 5 years • In consideration of this arrangement, Hyundai will pay the City of Ryde $50,000

on the basis on $10,000 per year.

Evaluation of proposed name change An evaluation of this proposal has been undertaken by staff. The key points to note from this review are;

a) The opportunity for such an arrangement is seen to be unique due to the informal nature of the current name and therefore this consideration by Council should not be regarded as a precedent.

b) Giffnock Pathway currently has no properties using this street section for access to their properties or for their street address. Hyundai will maintain Lane Cove Road as the street address for their property and all other adjoining properties currently use either Lane Cove Road or Giffnock Avenue to access their properties and as their street addresses.

c) In accordance with their Development Application consent, Hyundai have dedicated land to Council and will also construct the new roadway and footpath.

d) Whilst the draft Macquarie Park Traffic Study identifies the possibility that this road may be two-way in the future, this is not envisaged to be required in the next 5 years. This is dependant on the redevelopment of the properties on the southern side of Giffnock Pathway and the Roads and Traffic Authority being satisfied that there are sufficient traffic volumes to justify a “left out” entry onto Lane Cove Road.

e) The proposed name of Hyundai Drive can be considered by Council, whilst the informal naming status is maintained. Recent State Government guidelines for formal road naming, discourages the use of company/business names and the names of living people.

f) The basis and terms of any agreement for this change in name is recommended to include the following principles; ⎯ The term of the agreement would be for a period of 5 years with the option

for the City of Ryde to cease this arrangement for any reason, prior to the end of the period. At the conclusion of the period, this matter would be required to be reported back to Council, if Hyundai requested that the arrangement be continued.

⎯ Hyundai would be required to pay their proposed fee of $50,000 in yearly instalments of $10,000 in advance.

⎯ That this proposal is advertised for a period of 14 days and that the adjoining owners are written to in this period seeking any comments. The matter would also be placed on Council’s website.



ITEM 8 (continued) ⎯ If Council ultimately supports this proposal, the renaming of this roadway

would be notified to the main street directory organisations. Results of public advertising Council has publicly advertised this proposal on its website and in the local paper, and written to all adjoining owners seeking their comments. At the closure of the submission period on Wednesday 20 August 2008, only one submission was received, from one of the adjoining property owners, who raised concerns about the proposal. Their main concerns are that;

• The address/frontage of their property will be off “Hyundai Drive” restricting the opportunities for, and possible further delay, the re-development of their site.

• This proposal sets a dangerous precedent in Macquarie Park, given the extensive number of new road extensions proposed in the adopted Macquarie Park DCP.

The objector’s property currently is accessed via Giffnock Avenue and thus already has an address in Giffnock Avenue. Any redevelopments of their site would either retain their current Giffnock Avenue address or be given an address off the new proposed road (running parallel to Giffnock Avenue) and to the south of their property. The informal nature of the new proposed name prevents any current or future properties from having “Hyundai Drive” as their legal street address. As previously explained, this proposal does not set a precedent for the Macquarie Park area, as its circumstances are unique. This is naming a newly constructed one-way section of roadway, which was previously an informally named pathway. Council is shortly to receive a report proposing a formal naming convention for all the new roads proposed in Macquarie Park. Licence Agreement An agreement has been prepared reflecting the basis upon which Council is agreeing to enter into an arrangement with Hyundai (ATTACHED - Attachment 2). Consultation Internal Council business units consulted included:- • Public Works – Traffic and Access • Environment and Planning – Strategic Planning • General Manager’s Office – General Counsel External public consultation included:- • Geographic Names Board of NSW Critical Dates There are no critical dates or deadlines to be met.



ITEM 8 (continued) Management Plan Budget / Linkages This matter is not specifically referred to in Council’s 2008/2009 Management Plan. However street names are an internal factor in ensuring the safety and well being of the community, including motorists, cyclists and pedestrians. Financial Impact The proposal from Hyundai provides a payment of $50,000 for the 5 year term. These funds would enhance Council’s financial position and would be additional to Council’s current projected available Working Capital. Policy Implications As stated in the report, as the informal status of the roadway name is being maintained and the licence agreement only relates to the name of the street and not the ownership of the roadway, there are no policy implications for Council when considering this matter. This proposal does not set a precedent, due to its unique factors and any future requests would need to be assessed on their circumstances and merit. RECOMMENDATION: (a) That Council endorse the renaming of Giffnock Pathway to Hyundai Drive on the

basis of the agreement provided at Attachment 2 of the report of the Land Information Co-ordinator dated 22 August 2008.

(b) That the General Manager be delegated authority to negotiate minor amendments

to the agreement as may be necessary and to execute the agreement on Council’s behalf.

(c) That Council notify the main street directory organisations about the new informal

name of this section of roadway. Report prepared by: Lindsay Mason Land Information Coordinator Report approved by: Lyndel Melrose Acting Group Manager Corporate Services



ITEM 8 (continued) ATTACHMENT 1



ITEM 8 (continued) ATTACHMENT 2

DEED OF AGREEMENT

Dated: [INSERT DATE OF LICENCE] PARTIES: 1. City of Ryde Council of Civic Centre, 1 Devlin Street, Ryde (“Council”) 2. Hyundai Motor Company Australia Pty Ltd of [INSERT DETAILS] (“Hyundai”) RECITALS: A. Hyundai was granted development consent by Council for the construction of a

new head office at 394 Lane Cove Road, Macquarie Park. B. As part of the consent, Hyundai is required to construct a 5.2m wide roadway to

replace Giffnock Pathway which abuts the southwestern boundary of the development site (“Road”). The Road shall be owned by the Council.

C. Hyundai has requested that Council, on an informal basis, name the Road

“Hyundai Drive” to give prominence to its new Australian head office. D. Council has agreed to Hyundai’s request on the terms provided in this licence

agreement given the unique circumstances surrounding the arrangement, namely:

(i) the informal nature of the arrangement; (ii) there are no properties that use Giffnock Pathway or will need to use the

Road either for access or as their street address; and (iii) the arrangement may be terminated at will by Council should there be a need

to formalise the name or use of the Road. OPERATIVE PROVISIONS: 1. Nothing in this deed shall be taken to affect Hyundai’s obligations under

development consent No.LDA665/2006 or to fetter the discretion of Council in any of its capacities.

2. This Deed shall commence on the date that the Council provides evidence to

Hyundai that Council has satisfied clause 4 and shall end 5 years thereafter unless terminated earlier.



ITEM 8 (continued) ATTACHMENT 2 3. Hyundai shall pay to the Council five annual payments in advance of $10,000. For

the sake of certainty, the first payment shall be made on the date this Deed is taken to commence pursuant to paragraph 2 and each subsequent payment shall be made on the anniversary thereof.

4. The Council shall, at Hyundai’s cost:

(i) install street signs at each end of the Road reflecting the name “Hyundai Drive”, such street signs to be consistent with Council’s signage policy;

(ii) maintain in a good state of repair any street signs installed in accordance with

clause 4(i);

(iii) notify the publishers of street directories that the Road is named “Hyundai Drive”; and

(iv) update its records to reflect that the Road is informally named “Hyundai

Drive”. 5. Hyundai shall pay the costs incurred by Council in satisfying clause 4 within 28

days of receiving a tax invoice from Council identifying such costs. 6. Either party may at any time and by written notice terminate this Deed without any

liability to the other party. 7. Hyundai acknowledges that the naming of the Road under this licence is an

informal arrangement and does not constitute the naming of a road for the purposes of the Roads Act 1993 and Roads Regulation 2008. Hyundai further acknowledges that Council is under no obligation to formalise the naming of the Road.

8. Hyundai indemnifies the Council for any loss suffered by Council as a result of any

act or omission relating to the performance of this Deed save for the extent that such liability is the result of Council’s negligence.

9. Hyundai releases the Council from any liability Hyundai may incur as a result of

any act or omission relating to the performance of this Deed. 10. Any dollar amount expressed in this deed is expressed exclusive of goods and

services tax. Where any payment of money made under this Deed relates to a taxable supply, the recipient of the supply shall pay an additional amount of 10% goods and services tax on the supply subject to receiving a tax invoice. In this agreement, the expressions “goods and services tax”, “taxable supply”, “recipient”, “supply” and “tax invoice” shall have the same meaning as in the A New Tax System (Goods and Services Tax) Act 1999 (Cth).



ITEM 8 (continued) ATTACHMENT 2 11. Any written notice to be provided pursuant to this Deed may be sent to the address

provided by a party in that part of this Deed entitled “Parties” or in accordance with any method of service allowed by the Local Government Act 1993 or Corporations Act 2001 (Cth).

Executed as a Deed Signed for an on behalf of the Council by } its authorised attorney, Michael Whittaker } pursuant to registered power of attorney } Book 4523 No.726 in the presence of } ………………………………... …………………………………………………. Witness Name: Signed by Hyundai in accordance with section 127 of the Corporations Act 2001 ………………………………………. ……………………………………….. Sole* Director/Secretary* Director * Delete if inapplicable



9 RYDE AQUATIC LEISURE CENTRE (RALC) PARKING & TRAFFIC MANAGEMENT WORKING GROUP – Minutes of Meeting held 13 August 2008


Report Summary To present the Minutes of the Meeting of the Ryde Aquatic Leisure Centre (RALC) Parking & Traffic Management Working Group held on 13 August 2008 and to recommend that the Minutes be received and noted, and that any actions requiring a resolution of Council, be adopted. Background The Ryde Aquatic Leisure Centre (RALC) Parking & Traffic Management Working Group was formed by Council and first met on 13 October 2004, with the following aims: • To advise Council on ways to achieve a viable solution to parking and traffic

problems in the streets surrounding the Ryde Aquatic Leisure Centre. • To provide a forum for local residents to provide input on parking and traffic problems

in the streets surrounding the Ryde Aquatic Leisure Centre. The Ryde Aquatic Leisure Centre (RALC) Parking & Traffic Management Working Group held a Meeting on 13 August 2008 and in accordance with Council’s resolution on 8 July 2008, the Minutes of the Meeting are now submitted to Council. Report The Minutes of the Ryde Aquatic Leisure Centre (RALC) Parking & Traffic Management Working Group held on 13 August 2008 are ATTACHED. Matters requiring resolution of Council: The following matters referred to in the Minutes require consideration and determination by Council. A summary of the issues and a proposed recommendation are set out below: (1) Item 1 – Continuation of the Ryde Aquatic Leisure Centre (RALC) Parking &

Traffic Management Working Group. Summary of Issue The community members are in agreement that the Ryde Aquatic Leisure Centre (RALC) Parking & Traffic Management Working Group has now met its main objectives and that the future traffic and parking issues could be dealt with through the Ryde Traffic Committee. Operational matters at the RALC could be referred to the Manager at the RALC.



ITEM 9 (continued) Recommendation: That the new Council consider the continuation of the Ryde Aquatic Leisure Centre (RALC) Parking & Traffic Management Working Group, now that it has generally achieved the objectives of the Working Group, when determining the Advisory Committees of Council in September / October 2008. The Representatives moved that Councillors and Council officers be thanked for their success in achieving viable solutions to parking and traffic management concerns of the residents of the Precinct, over the four years since the Group’s inception. Consultation Internal Council business units consulted included:- • Members of Council’s Business Units, as required. Internal Workshops held:- • Not Applicable. City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Community Representatives. • Members of external organisations ie NSW Police, RTA and STA, as required. Critical Dates • There are no critical dates or deadlines to be met. Management Plan Budget / Linkages This project is from the Management Plan (Eg. Key Action Plan/Capital Works Etc) listed on page No. A-14 (RALC Staff Car Park $60,486 in 2008-2009) of the Management Plan 2008-2011. Relationship to Key Outcome Areas




P3 A harmonious community through a culturally enriched and respectful society.



ITEM 9 (continued)






E5 A leafy City through parks, gardens, trees and the built environment.



services to the community. G5 Compliance with all legislative requirements and statutory obligations. Financial Impact There are no financial impacts arising from the ATTACHED Minutes. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Not Applicable. Conclusion The RALC Parking & Traffic Management Working Group was established to allow input from the local community to assist Council to achieve a viable solution to the parking and traffic problems in the streets surrounding the RALC. Council has now achieved significant improvements in the traffic and parking situation near the RALC.



ITEM 9 (continued) RECOMMENDATION: (a) That the Minutes of the Meeting of the Ryde Aquatic Leisure Centre (RALC)

Parking & Traffic Management Working Group held on 13 August 2008 be received and noted.

(b) That the newly elected Council consider the continuation of the Ryde Aquatic

Leisure Centre (RALC) Parking & Traffic Management Working Group, now that it has generally achieved the objectives of the Working Group, when determining the Advisory Committees of Council in October 2008.

Report prepared by: Andrew Cooper Manager - Access Report approved by: Kim Woodbury Group Manager Public Works



10 CULTURAL GRANTS 2008/2009 Report prepared by: Manager Community Relations and Events Report dated: 12 August 2008 File No. COR2008/176 Report Summary To advise Council of the requests received for the Cultural Grants for the period July 2008 to June 2009 and to recommend the distribution of funds. Background Funds are made available under the Cultural Grants Program for local non-profit community groups and community arts organisations. All requests to Council for Council donations and grants are considered through this program on one occasion each year. The funds are non-recurrent with no guarantee of future funding. The aim of the Cultural Grants Program is to financially support local initiatives, which promote Cultural Development. The objectives of the program are to:

1. Stimulate community activity in meeting the needs of local residents. 2. Encourage creative and innovative approaches to cultural and community activity. 3. Assist the development of skills in the local community.

These will be achieved by allocating funds that employ the following strategies: 1. Provide a seeding grant for a new project where no alternative source of funding

exists 2. Extend or enhance an existing project 3. Purchase of equipment or minor capital works. Report Council financially supports a number of local cultural activities and community events each year through specific allocations to the following organisations:

Organisation Amount $ Support Total Value

Combined Schools Spectacular

$3,000 Venue Hire – Value $500 $3,500

Ryde Art Society – Art Exhibition

$1,500 Purchase art piece – Value $1,000, Venue Hire Value $18, 472

$20,972

Ryde Eisteddfod $1,000 Venue Hire – Value $28,436

School prize - $2,000 $31,436

Ryde City Concert Band $3,000 $3,000

Gladesville Rotary Club – Aquatic Festival

$3,500 Waste removal, street barricades Value $1,500

$5,000



ITEM 10 (continued) Organisation Amount $ Support Total

Value

Rotary Club North Ryde –Community Christmas Carols

$3,500 Waste removal, road closures, infrastructure support Value $2,000

$5,500

Total cash $15,500 Total cost $69,408

In addition to the allocation of grants money and support, the Ryde Art Society and Ryde District Historical Society receive the shared use of Willandra estimated at $143,000 per annum. The Ryde Lantern Club have requested the use of Council meeting rooms 12 times per year and the Civic Hall once per year at a value of $7,000 and the Red Cross Blood Bank have requested use of the Civic Hall to the value of $4,200. Council has also allocated $2,000 in its budget for a prize in association with the Ryde Eisteddfod which will be awarded to a local City of Ryde School for the best overall performance. This award will be presented after the Eisteddfod. Inviting of applications for the 2008/2009 Cultural Grants was carried out in the local media through advertising, Mayoral Column, notification on Council’s website and noticeboard as well as a mail out to previous recipients. Twenty one applications have been received requesting various levels of financial assistance. The applications reflect a diverse range of projects from community organisations. The allocation for the Cultural Grants Program in Council’s 2008/2009 budget is $20,000 with provision for support including waste management, accommodation, infrastructure and administration. As in previous years recipients are requested to provide Council with a statement of the organisations activities and financial statement for the project that funds were allocated. The Manager Community Relations and Events and the Arts and Cultural Development Co-ordinator have assessed the applications and the proposed recommendations and a brief overview of the projects are presented in the ATTACHED table.



ITEM 10 (continued) Consultation Internal Council business units consulted included:- • Community Services Internal Workshops held:- • Not Applicable City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Not Applicable Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages This project is from the Management Plan (Eg. Key ActionCommunity Relations and Events) listed on page No. 54 of the Management Plan 2008-2012. This project forms part of the 2008/2009 Operational Budget for Community Relations and Events. Relationship to Key Outcome Areas




P3 A harmonious community through a culturally enriched and respectful society. The above key outcomes will be satisfied through the allocation of the Cultural Grant funding by encouraging and supporting the development of community organizations, services and strategies which meet identified needs of the citizens of the City of Ryde. Financial Impact Council provides $15,500 grant funds to specific cultutal intitatives/events, with a further $20,000 provided for general Cultutal Grants. Council also provides support – infrastructure, venue use, etc of up to $75,000 to assist organisations in undertaking their cultuaral initiatives.



ITEM 10 (continued) Council’s 2008/2009 Cultural Grants program therefore provides a total of $110,500, to facilitate cultural initiatives/programs in the City. These funds are available in the 2008/09 Community Grants and Awards Budget. There will be no on-going costs of maintaining this project. Policy Implications The recommendation is consistent with Section 356 of the Local Government Act 1993, which allows Council to grant financial assistance to persons for the purpose of exercising its functions. There are no policy implications through adoption of the recommendation. Other Options Council could seek to vary the funds allocated to any specific project and/or change the range of projects proposed for financial support this year. Conclusion Council has received requests for a variety of cultural activities and community events through the Cultural Grants Program. It is recommended that Council support these community groups as detailed in the recommendations. RECOMMENDATION: (a) That the report of the Manager Community Relations and Events, dated 12 August

2008 on allocation of Cultural Grants 2008/09, be received and endorsed. (b) That funds of $3,000 set aside in the Community Grants and Awards budget be

made available to the Ryde Schools Music Spectacular and use of Council’s hall for rehearsal with an in-kind value of $500 be made available to the Ryde Schools Music Spectacular as set aside in the Community Grants and Awards budget.

(c) That funds of $1,500 for the Ryde Art Exhibition, $1,000 for the purchase of an art

piece, and use of Council’s hall for the annual Art Exhibition with an in-kind value of $18,472 be made available to the Ryde Art Society as set aside in the Community Grants and Awards budget.

(d) That funds of $1,000 and the use of Council’s halls to conduct the Eisteddfod with

an in-kind value of $28,436 be made available to the Ryde Eisteddfod Inc. as set aside in the Community Grants and Awards budget.

(e) That funds of $3,000 be made available to the Ryde City Concert Band as set

aside in the Community Grants and Awards budget.



ITEM 10 (continued) (f) That funds of $3,500 and infrastructure support to the value of $1,500 be made

available to the Gladesville Rotary Club for the Aquatic Festival as set aside in the Community Grants and Awards budget.

(g) That funds of $3,500 and infrastructure support to the value of $2,000 be made

available to the North Ryde Rotary for the Community Christmas Carols event as set aside in the Community Grants and Awards budget.

(h) That Council provide at no charge, use of a meeting room 12 times and the Civic

Hall once, for the 2008/09 period, to the Ryde Lantern Club to the value of $7,000 from the Community Grants and Awards budget.

(i) That Council provide at no charge use of the Civic Hall for the Red Cross Blood

Bank to the value of $4,200 from the Community Grants and Awards budget. (j) That the allocation for the 2008/2009 Cultural Grants Program as set out below be

adopted as set aside in the Community Grants and Awards budget.

2008/2009 CULTURAL GRANTS PROGRAM Organisation $

Infrastructure Support

$ Amount

Recommended

Total Support

Recommended Denistone East Public School $1,050 $1,050St Kevins School Band $1,050 $1,050Ryde Argyle Performing Arts $1,500 $1,500Joubert Singers $1,000 $3,000 $4,000Ryde Eastwood Music Club $300 $1,800 $2,100Ryde District Historical Society $1,600 $1,600Eastwood Chinese Senior Citizens $2,000 $2,000Sydney Korean Women’s Welfare $500 $2,000 $2,500Hamazkaine Armenian Cultural Association Nairi Chapter Inc.

$500 $2,000 $2,500

Eastwood Tamil Study Centre Inc. $1,000 $1,000Cultural Society of Bosnia Herzegovina NSW Inc.

$500 $1,000 $1,500

Christian Community Aid Inc. $2,000 $2,000Eastwood Patchwork Quilters Inc. $2,446 $2,446

Total $5,246 $20,000 $25,246 (k) That all groups receiving funding be invited to participate in Council Community

events such as Harmony Festival and Granny Smith Festival (l) That the unsuccessful applicants be advised of Council’s decision.



ITEM 10 (continued) Report prepared by: Derek McCarthy Manager Community Relations and Events Report approved by: Louise Gee Group Manager Community Life



ITEM 10 (continued) ATTACHMENT The following is a brief overview with comments on projects: Denistone East Public School: Funding to assist with the purchase of musical equipment which will allow the children to perform for the local community. This school received $750 funding last year for the staging of an Art Exhibition. Recommendation: $1,050 St Kevins School Band: Funding to assist with the purchase of musical instruments and associated equipment. The band commenced operation in Feb. 2004 and is operated as an independent self-funding entity. The bands aim is to give young people the opportunity to learn and perform music to the wider community. Notes: This group received funding last year of $1,000 has received funding for a number of years for similar project. Recommendation: $1,050 Ryde Argyle Performing Arts Group: Funding to assist with the staging of upcoming musical. The group provides residents of Ryde the opportunity to enjoy theatre and for residents to participate as performers, writers and production staff. This group received $1,500 funding last year. Recommendation: $1,500 plus infrastructure support to the value of $300. Joubert Singers Inc: The grant application is to conduct a Harmony Day activity open to all choirs and interested singers. The project aims to promote social harmony within the City of Ryde through an exchange of musical cultural through singing. This group will also be referred to the organising committee for Council’s Harmony Day activities to assist in developing the project. The group received $3,000 funding last year. Recommendation: $3,000 plus infrastructure support to the value of $1,000. Ryde Eastwood Music Club. Funding to assist with the staging of a public concert for the winning performers from the Ryde Eisteddfod. This Club received $1,800 funding last year. Recommendation: $1,800 plus infrastructure support to the value $300. Ryde District Historical Society: The purchase of equipment to archive photographs for the accessibility of future generations. This Society received $2,500 funding last year. Recommendation: $1,600



ITEM 10 (continued) ATTACHMENT Eastwood Chinese Senior Citizens: Chinese New Year Festival to unite the community and promote happiness, good luck and culture. It is recommended to refer this group to the Eastwood Promotions and Events committee to assist with the staging of this activity. This group received $1,200 funding last year. Recommendation: $2,000 Sydney Korean Women’s Welfare: The group is made up predominantly of local women who perform and promote Korean Culture at community events and activities and teaches members traditional Korean dance. This group received $1,200 funding last year. Recommendation: $2,000 Hamazkaine Armenian Cultural Association Nairi Chapter Inc.: Armenian Community Engagement project aims to develop stronger cultural and educational links between the Armenian- Australian communities of Ryde. This will be achieved through art and musical performances. Recommendation: $2,000 plus infrastructure support to the value of $500. Eastwood Tamil Study Centre Inc. Application is to assist with support to conduct a one off performance for their students and family at James Ruse Agricultural High School. The organisation is based in the City of Ryde and services the wider community however it has a large participation from residents of the City of Ryde. Recommendation: $1,000 Cultural Society of Bosnia Herzegovina NSW Inc.: This organization represents a small and emerging community within the City of Ryde, the proposed project is to promote Bosnian culture through arts activities and to enhance the understanding of Bosnian culture. Recommendation: $1,500 Eastwood Patchwork Quilters Inc.: Require venue for the staging of their 2009 Quilt Exhibition. Exhibition is open to the community. Council approved the use of Brush Farm House for the exhibition at its Public Facilities Meeting, 1 April 2008 subject to a successful Cultural Grant application. (A) Christian Community Aid Inc. This project encourages migrants to recall and document their personal histories of growth in a local setting in an artistic and visual way. It is proposed to undertake a painting and photographic exhibition for students who attend the Chinese Leisure Learning Centre and a photographic competition for the wider Chinese community.



ITEM 10 (continued) ATTACHMENT The following applications have been declined funding support for the following reasons: (B) Christian Community Aid Inc (C) Christian Community Aid Inc (D) Christian Community Aid Inc The above projects from Christian Community Aid Inc. are all for their Leisure Learning Centres (North Ryde, West Ryde and Eastwood) for art classes to conduct a competition to design artwork with the winning design being used for a logo for each of the Leisure Learning Centres. There is no wider benefit to the community



11 2008 WATER MANAGEMENT CONFERENCE – Ballina: 13-15 August - Report from Councillor Tagg

Report prepared by: Manager Councillor Services Report dated: 20 August 2008 File No. COR2008/492

Report Summary To provide the report of Councillor Vic Tagg who represented the City of Ryde at the 2008 Local Government & Shires Association Water Management Conference at Ballina from 13-15 August 2008. Background The Water Management Conference is an annual event providing an accessible forum for debate and discussion on water supply and broader water management issues. The event presents an opportunity for Councillors, Council staff, water managers, government representatives and the broader industry to tackle key water issues and to discuss ways forward to achieve a sustainable future. The 2008 Water Management Conference was held in Ballina from Wednesday 13 August – Friday 15 August 2008 and Councillor Vic Tagg was nominated by Council to attend. No other Councillors or staff from the City of Ryde were in attendance. Report The report (including attachments) from Councillor Vic Tagg is ATTACHED. Councillor Tagg has also supplied the following items as resources for Council staff:

• Book “Water Loss Management Program – Awareness and Education Guidelines” by the Water Directorate

• CD “Ballina Shire Urban Water Management Strategy – Vols 1 & 2” – by Ballina Shire Council

• CD “Ballina & Lennox Head Reclaimed Water Reuse Masterplan” by Ballina Shire Council

It is recommended that the report by Councillor Tagg be received and noted. Consultation Council business units consulted included: Catchments & Assets, Councillor Services Internal Workshops held:- • Nil City of Ryde Advisory Committees consulted included:- • Not Applicable



ITEM 11 (continued) External public consultation included: Nil Comments The attendance of Councillor Tagg was approved by Council at its meeting on 22 July 2008.. Critical Dates There are no critical dates or deadlines. Management Plan Budget / Linkages Relationship to Key Outcome Areas

People This matter has no direct relationship to this key outcome area.

Assets This matter has no direct relationship to this key outcome area.


E2 Clean water through control of pollution entering our waterways and through

protection of these waterways. E3 Preserved natural ecological systems and areas. E6 Sustainable practices in buildings, waste management, transport, energy systems

and water use. The Conference included a variety of topics relevant to water management issues at the City of Ryde and also in relation to Central Darling Shire through our Country Council Partnership.

Governance This matter has no direct relationship to this key outcome area.

Financial Impact The total cost of registration was $396 and accommodation/meal expenses and travel expenses were $1,430. Funds are available within the Councillor Services budget to meet these expenses. Policy Implications There are no policy implications through adoption of the recommendation.



ITEM 11 (continued) Other Options Not applicable RECOMMENDATION: That the report from Councillor Vic Tagg on his attendance at the 2008 Water Management Conference held in Ballina from 13 – 15 August 2008 be received and noted. Report prepared by: Scott Allen Manager Councillor Services Report approved by: Michael Whittaker General Manager



ITEM 11 (continued) ATTACHMENT Report by Councillor Vic Tagg 2008 Water Management Conference 13 August 2008 - 15 August 2008 Location: Ballina Wednesday 13th August Attended workshop by Dr Katrina Wall and Sandy Leask, NSW Health Topics:

• Water Recycling Schemes – assessing public health risks • NSW Health Private Water Supply guidelines • NSW Health drinking water monitoring program

Wednesday Night: Attended reception at Ballina Shire Council Chambers Introduction by the Mayor Clr Phillip Silver followed by dinner at Restaurant Thursday 14th August 9:00am Welcome by Mayor Clr Phillip Silver 9:30am Address by the Hon. Nathan Rees MP, Minister for Water Discussion about money to Country Regions who control their own water and sewerage. The State Government wants a different system to manage water - maybe a central body or two. Maybe similar to the Queensland Model or Western Australia’s model. The Minister gave the Country Shires a choice to get on board or go it alone. Country Councils are concerned they already manage their own water and sewerage and recycle their grey water. Their concerns is that if this happens they will lose out and it will cause a loss of jobs and income to their communities. In the afternoon we went to Alstonville Reclaimed Water Reuse Scheme. Water here is pumped back to irrigate the Palm Tree Farm at Alstonville. Blue rubble (50ml-100ml) is laid underneath the pots to allow for drainage and recapture water and recycle the water again. Details of this Scheme are provided in the ATTACHED Brochure. From there we went to the Emigrant Creek Dam & Water Treatment Plant – I spoke to Rod Dawson, Manager Water, Sewer and Waste, Ballina Shire Council. I enquired about obtaining a copy of a CD produced regarding Ballina & Lennox Head Reclaimed Water Reuse Masterplan.



ITEM 11 (continued) ATTACHMENT Friday 15th August 9:00am Rob Fearon, Executive Manager, QLD Water Directorate, spoke about interstate perspective and possibilities for NSW. I asked to forward a copy of his presentation for Ryde Council. This will be sent through. 10:20am Attended various workshop presentations as follows:

• Leakage Reduction – Mirko Sramek, Water Loss Management Program, LGSA • Water Sensitive Urban Design – Kate Black, Manager Water Sensitive Urban

Design Program in Sydney • Stormwater Management – Shane Barter, Sydney Metro Catchment

Management Authority

• Water for the Future – Dr James Horne, Deputy Secretary, Department of Environment, Water, Heritage & the Arts

1.00pm Summary of Conference by Jeff Austin Meeting closed at 2:20pm. Vic Tagg Ryde Councillor



12 RYDE TRAFFIC COMMITTEE – Minutes of Meeting held 14 August 2008


Report Summary The Minutes of the Ryde Traffic Committee held on 14 August 2008 are ATTACHED for Council’s consideration. Background The individual Reports relate to specific traffic and safety issues relevant to members of the community. Report The details relating to each situation are included in each of the individual Reports. Consultation Internal Council business units consulted included:- • Council’s Business Units, as required. Internal Workshops held:- • Not applicable. City of Ryde Advisory Committees consulted included:- • Bicycle Advisory Committee External public consultation included:- • NSW Police, RTA, STA, relevant Local Members of Parliament and community

organisations. Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages Council has accepted the delegated authority from the RTA relating to the regulation of traffic on local roads in the City of Ryde. Part of this responsibility at regular meetings of the Traffic Committee requiring representation from Council, the RTA, the Police, STA and relevant Local Members of Parliament. The provision of traffic facilities is provided in the Management Plan 2008-2012 and recurrent expenditure is included in the Traffic Management Section and Traffic Facilities – Block Grant of the Management Plan 2008-2009. This project forms part of the 2008/2009 Operational Budget for (Action Plan Group).



ITEM 12 (continued) Relationship to Key Outcome Areas




P3 A harmonious community through a culturally enriched and respectful society. Consideration of this matter is part of Council’s strategy of providing a safe environment for the community.





Consideration of this matter is part of Council’s strategy of providing well designed traffic facility infrastructure.


E1 Clean air through better integrated transport systems. E2 Clean water through control of pollution entering our waterways and through

protection of these waterways. E3 Preserved natural ecological systems and areas. E5 A leafy City through parks, gardens, trees and the built environment. E6 Sustainable practices in buildings, waste management, transport, energy systems

and water use. Consideration of this matter is part of Council’s strategy of being responsive to community needs and providing a safe and well built environment for the benefit of the community.



services to the community.



ITEM 12 (continued) G4 A safe working environment with skilled and motivated staff who are committed to

the organisation’s vision and values. G5 Compliance with all legislative requirements and statutory obligations. G6 An efficient and effective regulatory environment. Consideration of this matter is part of Council’s strategy of engaging the local community in the democratic decision making process. Financial Impact There is no specific financial impact as a result of the adoption of the recommendations of the Ryde Traffic Committee. Funds are allocated to carry out smaller works and further Reports being submitted to Council for larger works, following the preparation of detailed engineering designs and detailing the funding requirements for each individual project. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Other options have been considered and listed where appropriate in each Report. Conclusion The ATTACHED Minutes be tabled at Council for consideration and endorsement. RECOMMENDATION: That the report of the Manager-Access, dated 15 August 2008 on Ryde Traffic Committee – Minutes of Meeting held 14 August 2008, be received and the minutes be adopted as resolutions of Council. Report prepared by: Andrew Cooper Manager - Access Report approved by: Kim Woodbury Group Manager Public Works



CONFIDENTIAL ITEMS 13 ADVICE ON COURT ACTIONS Confidential This item is classified CONFIDENTIAL under Section 10A(2)(g) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (g) advice concerning litigation or advice that would be privileged from production in

legal proceedings on the ground of legal professional privilege. This matter is classified confidential because it contains advice concerning legal matters that are:- (a) substantial issues relating to a matter to which the Council is involved. (b) clearly identified in the advice, and (c) fully discussed in that advice. It is not in the public interest to reveal all details of this matter as it would prejudice Council’s position in any court proceedings.

Report prepared by: General Counsel Report dated: 19 August 2008

Précis of Correspondence Page 1

Précis of Correspondence, submitted to Council on 26 August 2008.

PRECIS OF CORRESPONDENCE FOR CONSIDERATION 1 LETTER FROM LOCAL GOVERNMENT ASSOCIATION OF NSW,

DATED 25 JULY 2008, RE: 2007 Annual Local Government Association Conference Resolutions.



ITEM 1 (continued)



ITEM 1 (continued)

RECOMMENDATION: Submitted for Council's information/consideration.

Notices of Motion Page 1

Notice of Motion submitted to Council on 26 August 2008.

NOTICES OF MOTION 1 OPPOSITION TO PROPOSED V8 SUPERCAR RACE – Councillor

Campbell Motion: “That Ryde Council immediately writes to the NSW Premier to express its strong opposition to the proposed V8 Supercar Race at Sydney Olympic Park; and that Ryde Council notes the significant environmental legacies established at Sydney Olympic Park and commits to support the ongoing efforts of the Total Environment Centre to encourage the NSW Government to overturn this decision and stage the V8 Supercar Race at Eastern Creek instead” 2 ELECTRICITY PRIVATISATION – Councillor Campbell Motion: “That Ryde Council writes to the NSW Premier to outline the significant concerns being expressed by our local community over the government's plans to privatise electricity in New South Wales. This letter to be signed jointly by all Councillors who want to see NSW's electricity assets kept in public ownership.” 3 PROVISION OF BUBBLERS IN PUBLIC DOMAIN AREAS AND

MAJOR PARKS – Councillor Campbell Motion: “That drinking bubblers be installed as standard equipment in all public domain areas and in our major parks - and that they be regularly maintained; and that Ryde Council also writes to State Rail to request that bubblers be installed (and maintained) at all railway stations in the City of Ryde.” 4 RESIDENTIAL PARKING SCHEME IVANHOE PLACE– Councillor

Yedelian Motion: “That having regard to the parking problems experienced by residents in Ivanhoe Place, the General Manager meet urgently with the Department of Housing requesting their co-operation to establish a residential parking scheme."

Notices of Rescission Page 1

Notice of Rescission submitted to Council on 26 August 2008.

NOTICES OF RESCISSION There were no Notices of Rescission.

4 sports council – minutes of meeting 11 august 2008€¦ · 46 of the management plan...

Documents