2nd pitch 2013 pdf final
TRANSCRIPT
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second
RECWEEK 2013
PITCH
MAY 22, 2013 LEONG HALL AUDITORIUM
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* OPENING PRAYER
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* OPENING REMARKS
CHRISTEL BERNARDOVP FOR SPECIAL PROJECTS
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*
today s program
I . Recap of decision points II . Committee presentations
III . Open Forum IV . Revised calendar V . Bond collection
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* recweek recap
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VERDICT
II. DIVISION OF FREEBIES
62%
A . Distributeequally amongthe orgs
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VERDICT
54%A . Retain the dailysubmission of the list
of applicants byalL organizations .
III. List of applicants
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We will NOT availof the ID system
54%
Costly to avail of this for all orgs Budget allocated for this will instead
be given to RecWeek 2013 study We will still have the ID scanning
system at the entrances of MVPRoofdeck.
V. ID Registration System
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* Theme
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H i l l a r y a n g I a n a g u i l a C a m v i c e n c i o
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RecWeek Parade Opening Ceremonies
Org Segments Cluster Segments
On-Campus Raids RecWeek Mural RecWeek Video
Org (By Cluster) Feature Videos
ALL PROGRAMS
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Program Flow
Time Monday Tuesday Wednesday Thursday Friday
9:00-10:20
MuralVideo on Loop
Sponsors Segments
10:20-10:30 RecWeek Parade Mural
Video on LoopOn Campus Raids (JSEC, secwalk, Gonzaga Caf, Zen Garden)
Sponsors Segments
10:30 11:00 RecWeek OpeningCeremonies
12:20-12:3011:00-4:30
Org SegmentsCluster Segments
MuralRecWeek Parade
Video on LoopOn Campus Raids (JSEC, secwalk, Gonzaga Caf, Zen Garden)
Sponsors Segments
4:30 6:00 Closed Closed Closed Closed RecWeek culmina ngshow: Presenta ons- Game show
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Schedule June 24, Monday:
10:20-10:30am Call time is at 10am
June 26, Wednesday:12:20-12:30pm
Call time is at 12nn
RECWEEK PARADE
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RecWeek Parade RoutePARADE ROUTE
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Revised deadlines June 5 (9am to 10pm):First wave, deadline of
proposals
June 6 ( 9am to 10pm): Second wave, deadline of proposals June 7 ( 9am to 10pm): Third wave, deadline of
proposals
June 9: All proposals will be given feedback BY thisdate June 11 (10pm): Deadline for all revised proposals
OAS concerns
75 decibels maximum
ORG & cluster SEGMENTS
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ORG & cluster SEGMENTS
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In light of meeting with OAS, schedulefor sign-ups will be moved to June 7,2013, 9am to 10pm.
Proposals must be submitted [email protected] on June 7,2013, by 10pm. The le can bedownloaded at http://bit.ly/RecWeek2013RaidsProp
ON - CAMPUS RAIDS
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Schedule of raids
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ON - CAMPUS RAIDS
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RecWeek Video RecWeek Dance and Flash Mobs Org (By Cluster) Feature Videos RecWeek Show
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Date Ac
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Li z a l b e r t o
P a o y u l o q u e
An n a v i l l a n u e v a
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RecWeek HoursMonday to Thursday
9:00 AM 4:30 PM
Friday 9:00 AM 6:00 PM
guidelines
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Sign in: 8:00 AM 9:00 AM Booths must be ready and manned by
9:00 AM Procedures for signing in and ID
distribution
Only declared equipment will be allowed One socket per org One table (4x2ft) and two chairs per org
guidelines
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Promotions are not allowed on the oorand walls
Only masking tape (not thumbtacks) canbe used for promotions on the table
Promotions on the panel boards must bepre-approved by the COA RecWeekCORE (Promos Committee)
guidelines
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Orgs are responsible for their own spaces Table itself Space behind it
1-meter space in front of it Booths should be manned from opening and
closing Orgs that reach membership quota can
discontinue receiving applicants but will stillbe required to participate in the ve-day event
guidelines
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Only 2 org representatives per booth No org-owned materials/equipment
should be left in the booth Procedures for signing out and returning
of IDs
Logout Monday to Thursday 4:30 PM 5:30 PM Friday 6:00 PM 7:00 PM
guidelines
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Last revision for list of equipment:June 10, 2013
deadlines
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Layout plan for accredited orgs
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Sched : applying & unaccredited orgs
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LAYOUT PLAN
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C H I P U N Z ALAN T O N I O LI V E R O S S O F I B AU T I S T A
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B I AN C A B U E N O M I LE N A G AM B O A
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Accredited / cop / sanggu
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applying
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LIonsLions
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PROOFREADING
Draft will be uploaded tonight, May 22 ,for viewing/proofreading.
Given until May 26, 11:59 PM to send therevisions.
A form/template with instructions will beuploaded together with the draft.
Revisions include change of logos, photo/s,typographical corrections, change of contact details.
Proofreading
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Google form will be uploadedtonight, May 22, for viewing/proofreading.
Given until May 26, 11:59 PM to
answer the form.
org calendar & bonus page
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Three projects per org. Could be: biggest project, concert/
show, org week, fund-raisers, open tonon-members, etc.
Org calendar
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Previously a bucket list. Quest, achievement, mission,
campaign, bonus level. One item/quest per org.
Bonus page : level up
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MAY 22 (wed )
We will upload the draft and theforms.
MAY 26 (sun )
Deadline for orgs to send their revisions andanswer the form for the org calendar & bonus
page.
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J AN I H E R N AN D E Z
C AT H V I LLAR O S A
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For discussion
Facebook GroupReminders
Org Inquiry Form Violations Tracker Registration Contact
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Guidelines & POLICIES
Please check group regularly! Cover Photo: important dates and due
requirements.
Pinned Posts : important changes &important les.
FACEBOOK GROUPREMINDERS
d l
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Guidelines & POLICIES
Org inquiry form
All inquiries to be addressed in org inquiry form or through text/e-mail at [email protected]
Link for inquiry form:bit.ly/recweek2013IF
G id li O C S
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Guidelines & POLICIES
Compilation of violations and updating of
violations tracker every night. Complaints can be addressed to
Violations tracker link: bit.ly/violationstracker
Violations tracker
REGISTRATION
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REGISTRATION
CONTACT US
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CONTACT US
E-mail:[email protected]
Text: 0917-599- 7765 or0922-869-7937 .
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G U I A B U LAN H AG U I
J U N I E LE R M A
GENERAL INFO
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GENERAL INFO
Centralized Sponsorship
Marketing Team- Accountable for
materials brought inand out of the event - Responsible for
ensuring that policiesof the school arefollowed by sponsors/
visitors
GENERAL INFO
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GENERAL INFO
Centralized Sponsorship
Organizations- Expected to
cooperate infullling the needs of the sponsors
- May refer or suggest other possiblesponsors
GENERAL INFO
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GENERAL INFO
EX-DEAL DISTRIBUTION
As decided, ex-deals will be dividedequally among all 52organizations at the
start of the event
M h di & f bi
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Merchandise & freebies
Reects the identity of the org through logodesigns, tag lines, etc.
Must be paid for by the organization , not sponsored
No brand name, logo, tag line, or any form of sponsor recognition
Examples: lanyards, shirts, fans, pens,stickers, bookmarks, bags, notepads
POSSIBLE SPONSORS
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POSSIBLE SPONSORS
C2 Great Taste
Unilever Microsoft Zalora
Blackberry Chalk Magazine
Purefoods Maggi Nestle
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J E LLI E S I M C AM I LLE D E E
GENERAL INFO
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We are responsible for :
Bonds Monitoring Violations
GENERAL INFO
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ACCREDITED ORGS
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22 May 2013*TODAY
Transfer of Php1000 via DCB accounts
The transfer will be validated by signing botha Budget Transfer Letter and a Memorandum
of Agreement with COA
*Presence of the President/ Finance Ofcer of eachorganization is required.
ACCREDITED ORGS
BUDGET TRANSFER LETTER
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BUDGET TRANSFER LETTER
Memorandum of agreement
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Memorandum of agreement
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If neither the president nor
the FO are present :
Only representatives with letters of
authorization will be allowed to signthe memorandum of agreement and budget transfer letter on their behalf.
ACCREDITED ORGS
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3-5 July 2013*week after RecWeek
Funds will be returned to the accreditedorganizations via DCB accounts
***COA RecWeek core will post a copy of thebudget transfer
ACCREDITED ORGSBOND DISTRIBUTION
UNACCREDITED & APPLYING ORGS
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22-29 May 2013Meet with COA RecWeek Finance Team to
submit bonds
***The transfer will be validated by signing a
Memorandum of Agreement with COA (this willalso serve as proof of payment)
UNACCREDITED & APPLYING ORGS
UNACCREDITED & APPLYING ORGS
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Jellie Sim 09178460346Camille Dee 09178003884
May 22, Wednesday After bond collection from Accredited Organizations
May 23-29 (Weekdays Only) Please set anappointment with the RecWeek Finance Team
* Please indicate your name and the name of theorganization you will be representing
UNACCREDITED & APPLYING ORGS
UNACCREDITED & APPLYING ORGS
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BOND DISTRIBUTION
3-5 July 2013
Meet with COA RecWeek Finance Team tocollect bonds
UNACCREDITED & APPLYING ORGS
VIOLATIONS
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Tracking of daily violations and deducting corresponding amounts from existing
bonds
Php 50 for minor violations, Php 100 formajor violations
*Should an organization reach/exceed Php1000 inviolations, they will be suspended from RecWeek
for the duration of the event
VIOLATIONS
MINOR VIOLATIONS
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Delaying the ow of the event. Late arrival for the RecWeek Opening Parade on June 24. Failure to come on time to the organizations program segment/s
during the timeslot/s which the org signed up for.
On-campus Raids.
Organizing separate on-campus raids at areas other than SEC walk,JSEC, Gonzaga cafeteria or Zen Garden at any time.
Booth representatives. Having more than 2 booth representatives at atime to man the org booth.
Booth unattended. Completely unmanned booths for at most 30minutes.
Noise level. Organizations can ONLY make noise during the 10-minute interval between classes.
MINOR VIOLATIONS
MINOR VIOLATIONS
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Logging in/out. Failure to comply with given time allotment and other requirementsfor logging in and out.
Wrong Use for Promotional Materials. Using adhesives other than masking tape for sticking promotional
materials. Placing promotional materials in areas other than those permitted.
Late or Signicantly Incomplete Document Submissions.There will be a decrease in bond per day of late submission.
programs proposals promotions proposals manuals documents nancial documents for bonds
MINOR VIOLATIONS
MAJOR VIOLATIONS
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Failure to Attend Program Events. RecWeek Opening Parade on June 24 Showing up during the organizations program segment
Socket use. Not following the allowable number of sockets per org (1 socket per org). Also, using extension cords to plug-in more than onedevice at a particular time.
Equipment declaration .Bringing in undeclared equipment to the org booths.
Wrong Use for Promotional Materials.Use or display of any promotional materials or means that havenot been submitted and/or approved by the PromotionsCommittee.
MAJOR VIOLATIONS
MAJOR VIOLATIONS
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Individual Org Sponsorships. Having any forms of individual sponsorshipsfor ones org or any other similar afliations
with a company for sponsorships.
Declaration of Org Merchandise. Failure to declare org merchandise or freebies.
Dirty surroundingsFailure to maintain cleanliness in the bootharea: table and 1-meter radius surroundings.
MAJOR VIOLATIONS
GENERAL CALENDAR
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GENERAL CALENDAR
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* FORUM
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* THANK YOU !