2.310-accident investigation & reporting1

8/13/2019 2.310-Accident Investigation & Reporting1

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SAFETY Eleme Petrochemicals Company Ltd, PHC EPCL-HSEF-2.3 !

2.310 TITLE: ACCIDENT REPORTING AND INVESTIGATION

2.310.1 INTRODUCTION

The HSE policy o" EPCL, handlin# ha$ardo%s and "lamma&le chemicals, is to red%ce the n%m&ero" accidents, incidents and occ%pational diseases &y maintainin# hi#h standard o" sa"ety "or

people 'P( - o)n employees, contractors, third party '*isitors etc.(, and to pre*ent dama#e toAssets 'A( and En*ironment 'E(. The sayin# #oes +)hat is not monitored cannot &e controlled .

The primary o& ecti*e sho%ld &e, any incident, encompassin# accident, )hich leads toin %ry dama#e, or near miss, )hich does not lead to a&o*e, ta/in# place in site sho%ld &e reported

)itho%t "ail and in*esti#ated.

This proced%re "or accident incident reportin# and in*esti#ation is applica&le only to those areas,)hich are co*ered %nder +Sa"ety 0istricts as #i*en in EPCL - HSE.

The p%rpose o" accident reportin# and in*esti#ation is that all accidents or incidents that res%lts in personal in %ry or illness, and or dama#e to property shall &e properly reported and in*esti#ated.Altho%#h accident incident in*esti#ation is a reacti*e process, a comprehensi*e accidentreportin# and in*esti#ation process is a proacti*e meas%re that can e""ecti*ely pre*ent orminimi$e "%t%re accident incidents. This operatin# proced%re esta&lishes a systematic process toens%re that accidents are properly reported in a timely manner, that all ca%ses '1mmediate

asic( are thoro%#hly identi"ied and that the appropriate correcti*e actions are ta/en. 1t )ill help To analy$e the circ%mstances leadin# to the accident in %ry To identi"y the direct and indirect '%nderlyin#( ca%ses leadin# to accidents To pre*ent "%t%re similar accidents &y correcti*e and pre*enti*e actions To pro*ide #%idance "or proposin# the remedial meas%res to a*oid rec%rrence To meet the stat%tory re4%irement, as spelt o%t in the Factories Act

2.310.2 SCOPE

The scope incl%des all acti*ities )ithin the comple5. This proced%re applies to the reportin# and

in*esti#ation o" all accidents incidents that res%lt in6

A )or/-related in %ry and or illness to any EPCL employee Personal in %ry and or illness to all contractor employee )hile on or %sin# EPCL-o)ned

property7

Prepared &y6 8PP1nte#rated 9ana#ement System

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Permanent Total disa&ility 'PT0( is an in %ry )here an employee #ets permanent incapacitancea"ter the e*ent.

L(#t T&me I 8)r, LTI

A Lost Time 1n %ry is the s%m o" Fatalities 'FTL(, Permanent Partial 0isa&ility 'PP0(, PermanentTotal disa&ility 'PT0( and Lost or/day Cases 'L C( )hen in %red person co%ld not ta/e %pd%ty )ithin >@ ho%rs a"ter in %ry.

LT1 B FTL PT0 PP0 L C

e"&4a+ Treatme t Ca#e TC

A 9edical Treatment Case is any )or/ in %ry that in*ol*es neither lost )or/days nor restricted)or/days. Ho)e*er it re4%ires treatment at the medical center or &y the #eneral physician on thene5t )or/in# day. 1t also in*ol*es more than one *isit to the medical center ';HC( or #eneral

physician "or treatment.

N(te 6 E5amples o" 9TC incl%de, &%t are not restricted to, the %se o" prescription medication,'e5cept on the "irst *isit o" minor in %ry( application o" antiseptic d%rin# second or s%&se4%ent*isit to medical center, treatment o" second or third de#ree &%rns, application o" s%t%res, remo*alo" "orei#n &ody em&edded in &ody, treatment o" in ection etc.

&r#t A&" Ca#e AC

Any one time treatment and s%&se4%ent o&ser*ation o" minor scratches, c%ts, &%rns, splinters etc.)hich do not ordinarily re4%ire medical attention

N(te 6 E5amples o" FACs incl%de treatment o" minor &%rns, application o" antiseptic d%rin# "irst*isit to medical center, remo*al o" "orei#n &ody not em&edded in the &ody, %se o" non

prescription medication.

E;p+a at&( #

Emp+(,ee

Employee is any person en#a#ed in acti*ities "or the &ene"it o" the company )ho recei*es payment e*en on a temporary &asis, "rom either the company or "rom a contractor )or/in# )ithin the EPCL comple5.


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Emp+(,me t

Employment means any )or/ or acti*ity per"ormed in carryin# o%t an assi#nment or re4%est o"the company incl%din# related acti*ities not speci"ically co*ered &y the assi#nment or re4%est.

E;p(#)re !()r#

E5pos%re ho%rs are the total employment ho%rs, incl%din# o*ertime n%t e5cl%din# lea*e, sic/nessand other a&sence.

Re%)+ar 8(5

:e#%lar o& is one, )hich has not &een created or introd%ced especially to accommodate the

in %red employee.

Re4(r"a5+e 4a#e

A record a&le case is any )or/ in %ry, )hich res%lts in

a. Fatality 'FTL( &. Permanent Total 0isa&ility 'PT0(c. Lost Time 1n %ry 'LT1(d. Lost or/day Case 'L C(e. 9edical Treatment Case '9TC(

Se*er&t, Rate

Se*erity represents the a*era#e days a)ay d%e to )or/ in %ry. 1t is calc%lated o*er the reportin# period '#enerally a year(. 1t is the ratio o" total lost )or/days res%ltin# "rom accidents to the lost)or/day case incl%din# PP0. Se*erity rate per !!!,!!! man-ho%rs )or/ed.

The n%m&er o" maydays lost d%e to lost time

T(ta+ a,"a,# +(#t < 1000$000

SR = ------------------------------------- T(ta+ ma -!()r# 9(r7e"

re>)e 4, Rate:


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The sa"ety per"ormance o" any or#ani$ation can &e %d#ed &y "re4%ency o" lost time in %ries and

"atal accidents. The ad*anta#e o" this &arometer is that all or#ani$ations ho)e*er &i# or small')or/er pop%lation( can &e &ro%#ht to the same dat%m 'one million or one h%ndred million man-ho%rs(

T(ta+ N(. ( I 8)r&e# < 1000$000R = ------------------------------------- T(ta+ ma -!()r# 9(r7e"

L(#t T&me I 8)r, re>)e 4, LTI

The lost time in %ry "re4%ency 'LT1F( is the n%m&er o" LT1s per million man-ho%rse5pos%re d%rin# the period

LT1F B '=o o" lost time in %ries E5pos%re ho%rs( !!!,!!!

This is e5pressed #enerally o*er a period o" one year. A LT1F "i#%re o" '%nity( indicatesa reasona&ly #ood sa"ety per"ormance. Ho)e*er attempts sho%ld &e made to achie*e a *al%e lessthan !.D

N(t& &4at&( Pr(4e")re#

Any employee in*ol*ed in an accident incident 'as de"ined in Section D.!( shall6

:eport the occ%rrence to their department en#ineer o""icer mana#er or s%per*isor asimmediately as possi&le, &%t &y no later than the end o" the re#%lar )or/ shi"t.

1" the incident only in*ol*es "irst-aid treatment administered &y either the employee or his hermana#er s%per*isor, or is a non-in %ry incident, All the in %ries incidents )ill &e reportedthro%#h &y sendin# the incident reportin# "ormat to the medical centre, the incident shall &edoc%mented on the comp%teri$ed incident nearmiss reportin# system. 1" it is a "ire incident then"ire report is to &e "illed %p.

1" the )or/-related accident res%lts in in %ry or in case o" illness d%rin# )or/in# ho%rs )hichre4%ires medical attention, the employee m%st &e re"erred to the EPCL 9edical Center &y hiss%per*isor or other desi#nated medical pro*ider as ad*ised &y the medical o""icer o" EPCL.


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The employeeGs mana#er en#ineer s%per*isor shall report the e*ent to his 1mmediate reportin# person )ithin 2> ho%rs "rom the day on )hich the e*ent occ%rred. At a minim%m, the

mana#er s%per*isor m%st pro*ide the employeeGs name, date and time o" accident, nat%re o"in %ry illness, and ho) the accident incident occ%rred.

The employeeGs mana#er En#ineer s%per*isor is responsi&le "or cond%ctin# the initial accidentin*esti#ation and "illin# the "irst part 'S1C section( o" Accident 1ncident Fire reportin# "orm asattached in Anne5%re-111, 1 o" +;n line accident reportin# system respecti*ely.

I *e#t&%at&( G)&"e+& e#

A44&"e t S4e e -- hen possi&le, the accident scene sho%ld &e preser*ed and dist%r&ance o" any

physical e*idence sho%ld &e pre*ented %ntil it is in*esti#ated.


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;r#ani$ation

The main so%rces o" "acts in"ormation are

;&ser*ation at the scene o" the accident incident 1nter*ie)s )ith )itnesses on the location o" accident incident ritten instr%ction and proced%res The rele*ant )or/ permit, i" any.

'This is re4%ired to &e s%&mitted to the "actory inspector( :ecords Trend o" operatin# parameters '0CS( ;r#ani$ation

eri"ication o" in"ormation is needed at each sta#e. S%pportin# e*idence is re4%ired, since it isli/ely that statements "rom di""erent )itnesses may con"lict.Jenerally the "ollo)in# 4%estions )ill aid di##in# o%t all the "acts

hatK henK hyKHo)K hereK hoK

The "act "indin# sho%ld lead to presentin# a precise description o" the accident, its &ac/#ro%ndand the se4%ence o" e*ents leadin# to it and ma/in# an in*entory o" all the conse4%ences o" theaccident 'in %ry, dama#e and loss(

I #pe4t&( ( a44&"e t +(4at&(

A *ery care"%l o&ser*ation sho%ld &e made at the scene o" the accidents. Also the statement o")itness can &e &etter interpreted and *eri"ied, i" disc%ssed at site. 1n certain serio%s cases o"accidents, e*idence sho%ld not &e dist%r&ed )itho%t a%thori$ation. Photo#raphs can &e ta/en asre4%ired. Pieces o" e4%ipment d%e to &rea/a#e can &e retained "or metallo#raphical inspection.

The in*esti#ation sho%ld loo/ "or any conditions in the immediate en*ironment, )hich co%ld ha*econtri&%ted to the accident. A "e) items o" interest are,

State o" ho%se /eepin# The condition o" e4%ipment and "acility Presence o" )itness E*idence o" spill or release The position o" all e4%ipment in relation to other e4%ipment "acilities


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1" proced%res are ade4%ate "ollo)ed.

I ter*&e9#

1t is ad*anta#eo%s to inter*ie) the )itness indi*id%ally and in pri*acy to a*oid in"l%ence "rom theother )itnesses. The tone o" the inter*ie) sho%ld &e +"act "indin# and sho%ld not &e a%tocraticand + "a%lt "indin# . The )itnessGs *ersion sho%ld &e listened to patiently. 9a/in# comments oras/in# leadin# 4%estions sho%ld ne*er in"l%ence them.

The s%mmary o" the inter*ie) notin# sho%ld &e read to the )itness at the end to a*oid any

misinterpretation and mis%nderstandin#. Anomalies )ith other e*idence sho%ld &e disc%ssed andclari"ied. 1t is %s%al that di""erent acco%nts o" the same accident are mentioned. 1n*esti#atorssho%ld loo/ "or similarities &et)een the statements and chec/ i" they are in line )ith othere*idences. The o& ecti*e o" the inter*ie)s is not to pro*e statements &%t to %se the e*idences to/no) a&o%t the accident.

A a+,# ( & *e#t&%at&( & "& %#:

The o& ecti*e o" analysis o" the "indin#s is to esta&lish the se4%ence o" critical e*ents and the%nderlyin# ca%ses o" the accidents and its conse4%ences.

The "ollo)in# areas sho%ld &e loo/ed into,

;peratin# proced%res and en#ineerin# desi#n 9aintenance proced%res and records Mo& responsi&ilities Trainin# S/ills and e5perience criteria 9ana#ement systems and practices Contract conditions and controls. 9ethod o" comm%nication

Re4(mme "at&( #:

The recommendations sho%ld &e tar#eted to

:ed%ce ris/ to an accepta&le le*el 1mpro*e protecti*e systems to limit the pro&a&le conse4%ences


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They sho%ld &e practical )ith responsi&ility clearly de"ined, and )ith tar#et dates. The correcti*e

meas%res sho%ld &e e""ecti*e and practica&le. The disciplinary actions may &e recommended "orcases o" e5treme ne#li#ence and )ill"%l disre#ards to esta&lished sa"e practices.

I *e#t&%at&( rep(rt:

The report presents the "indin#s and recommendations o" the in*esti#ation team. 1t sho%ld &e inthe standard "ormat as attached in Anne5%re 111 1 "or minor 1ncidents accidents.

D#em& at&( ( t!e & *e#t&%at&( & "& %#:

The distri&%tion sho%ld &e as )ide as possi&le )ithin the or#ani$ation "or e""ecti*e learnin#. They

can &e disc%ssed in the 0epartmental Central sa"ety meetin#s. The "eed&ac/ sho%ld &e %sed toma5imi$e &ene"its. The prime aim is to a*oid rec%rrence o" similar accidents.

Imp+eme tat&( ' (++(9 )p ( re4(mme "at&( #

:e*ie) o" the report and implementation &y action parties sho%ld &e "ormal )ith an a#reedsched%le o" implementation. The sa"ety department and the concerned Team leaders areresponsi&le "or periodic "ollo) %p. hen actions cannot &e implemented immediately, the "ollo)%p sho%ld contin%e %ntil completion.

e"&4a+ treatme t ( & 8)r&e#:

The #eneral policy is that all in %ries minor serio%s sho%ld &e reported and treated )itho%t losin#time. A reasona&ly e4%ipped Health Clinic ;cc%pational Health Center- ';HC( is installed atEPCL, )hich is manned 2> ho%rs. The primary "irst aid treatment )ill &e carried o%t to cater tothe in %ries at the earliest.

& (r & 8)r,

1n case o" minor in %ry the in %red person sho%ld report to his immediate s%per*isor 'Shi"ten#ineer Chie" ;perator o""icer en#ineer(. The concerned s%per*isor "ills %p the accidentreportin# "orm send it to 9edical o""icer :e4%est "or 9edical attention - )or/ in %ry sho%ld &e

a*aila&le )ith him.

Ser&()# & 8)r,1n case o" serio%s in %ry the in %red sho%ld &e ta/en to ;HC health clinic immediately. This )ill

&e arran#ed &y the Chie" ;perator the concerned en#ineer o""icer. The "ormality o" "illin# %p the:e4%est "or 9edical attention - )or/ in %ry )ill &e carried o%t later.


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the employeeGs a&sence is co*ered &y a panel "amily doctorGs certi"icate. A&sence not considered %sti"ied &y the 9edical ;""icer )ill &e reported as a&sence )itho%t lea*e and appropriate action

)ill &e ta/en &y the mana#ement, in line )ith personnel policy. e.#. an employee, )ho met )ith a)or/ in %ry, a"ter treatment in ;HC, is sent &ac/ on the o& and res%mes )or/. He does not reportto d%ty on the ne5t day. His S1C or the concerned o""icer en#ineer sho%ld contact 9edical;""icer. The a&sence )ill &e considered as a&sence )itho%t lea*e, %nless the 9edical ;""icercon"irms that the a&sence is only &eca%se o" )or/ in %ry.Any employee disa&led &eca%se o" )or/in %ry, m%st report to the company, in )ritin#, &e"ore ma/in# any chan#e in his noti"ied place o"residence.

I++ e## 9!&+e ( ")t,

1t is possi&le that an employee )hile on d%ty de*elops illness li/e "e*er, headache, stomach pain

etc. The preliminary treatment can &e had at the ;HC. The employee s%""erin# "rom illness has toreport to his S1C, or concerned en#ineer o""icer, "or permission to #o to ;HC '9edical center(.

Re#)m& % ")t, a ter &++ e## S&47 +ea*e

hen an employee res%mes d%ty a"ter illness 'sic/ lea*e( "or more than t)o days, he she sho%ldreport to the ;cc%pational Health center Health Clinic and meet the 9edical o""icer )ith the"itness certi"icate and other dia#nostic test reports ' -rays etc.(. 9edical ;""icer )ill e5amine theemployee and chec/ all the reports.The "inal clearance re#ardin# "itness "or res%min# d%ty rests )ith the 9edical ;""icer. He )illalso iss%e a certi"icate to this e""ect addressed to the concerned team leader.

Format =o6EPCL-HSEF->.3! :e*. =o. !!, 0ate6 !D ! 2!!

a8(r I 4&"e t ' A44&"e t : &r#t I (rmat&( Rep(rt

T( : a a%& % D&re4t(r

1 Date ' T&me

2 P+a t

3 L(4at&( ' E>)&pme t


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Br&e De#4r&pt&(

Imme"&ate A4t&( #Ta7e

D&re4t L(##e#$ & a ,

Pr(5a5+e Ca)#e#

Re4e&pt (I (rmat&(

& (9

&& B, 6!(m

&&& 6!e

I 8)r,$ & a ,

10 Remar7#$ & a ,

ea" ( #e4t&(

CC6 Head 'Site(

H;0Head - HSEF


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Format =o6 EPCL-HSEF->.3!2, :e* !!, 0ate6 !D ! 2!!


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Format =o6 EPCL-HSEF->.3!3, :e* !!, 0ate6 D ! 2!!

AR N(:A44&"e t ' I 4&"e t I *e#t&%at&( Rep(rt - SE /

1. T,pe ( I 4&"e t:

I 8)r, Near-m# ' Pr(pert,Dama%e

&re Re+ea#e ( T(;&4 'C(rr(#&*e' +amma5+emater&a+

&r#tA&"

TC LTI a8(r & (r a8(r & (r

2. P+a t ' Departme t

3. Date ' T&me ( I 4&"e t

>. L(4at&( ( I 4&"e t 6 & Area

&& Name ( E>)&pme t

&&& E>)&pme t N(.

D.Nat)re ( & 4&"e t 6 -

. Name ( t!e 4!em&4a+ Sp&++e" OR T(;&4 #)5#ta 4e re+ea#e" 6 -

?)a t&t,: -

I. Name ( t!e Per#(& 8)re" 6

EPCL: Emp. N(. O

C( tra4t emp+(,ee 6-C( tra4t(r:A%e ( t!e emp+(,ee 6

Se; 6


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B(", part a e4te" 6

-. Br&e "e#4r&pt&( ( t!e I 4&"e t Se>)e t&a+ (44)rre 4e 6 O

O5#er*at&( #

. C( 4+)#&( 6

Imme"&ate Ca)#e 6 -

Ba#&4 'R((t Ca)#e 6 -


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01. Pre*&()# t(r, ( &"e t&4a+ & 4&"e t# & a ,: - YES =;

01. E*a+)at&( :Pr(5a5&+&t, P(te t&a+ Se*er&t, P(te t&a+

Fre4%ent ;ccasional :are

9inor 9a or

12 Pre*e tat&*e ea#)re#:

Sr. No.

Recommendation ResponsibilityTarget date of

completion


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0 . I *e#t&%ate" B, :

Departme t Se4t&( Name S&% at)re

03. Re*&e9e" B,:

Departme t Remar7# S&% at)re

OD

04. Appr(*e" B,F


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OD

RE AR S S&% at)re

2.310. RE ERENCE

NHSE policy

2.310. RECORDS

Filled FA: "orm


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2.310-accident investigation & reporting1

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