2021 deep south student conference · 2021. 1. 15. · email: [email protected] the $20 registration fee...

2021 Deep South Student Conference

January 15, 2021

Dear ASCE Student Chapter Member of the Deep South Student Conference:

This is your 2021 Deep South Student Conference Mailer II, the second of three packets to be sent to each of the participating schools. Please read carefully through this packet and distribute copies to the appropriate chairpersons in your Chapter. Do not throw away this mailer! The information that is given here may not be repeated in subsequent mailers. Enclosed you will find the following information:

Deadline Summary (Updated) Conference Attendee Registration Tentative Conference Schedule (Updated) Competition Rules and Contacts (Updated)

Conference Safety Information Receipt Confirmation (from Mailer I) School Registration Form (from Mailer I) Eligibility Requirements for Advancement

to Society-Wide Competitions

Please note the attendee registration deadline is February 15, 2021. If you have not submitted the Receipt Confirmation and School Registration Form from Mailer I, please submit these ASAP (no late registration fee will apply to the school registration). The conference dates are April 15-17, 2021.

If you have any questions, feel free to contact us at the e-mail address: [email protected]. We will do everything possible to answer your questions in a timely manner, but please be patient – we are learning as we go and this is definitely a unique year. All questions and answers concerning the events, rules, etc. will be posted on our web site: https://studentconferences.asce.org/deepsouth/.

We look forward to your participation in the first ever virtual Deep South Student Conference and to an engaging conference.

Sincerely,

Nathalie Dante President, ASCE Student Chapter Louisiana State University

Lan Le Madalyn Mouton Co-Chair, 2021 Deep South Student Conference Co-Chair, 2021 Deep South Student Conference

Attachments: Conference Attendee Registration Form Receipt Confirmation Form (from Mailer I) School Registration Form (from Mailer I)


Deadlines Summary

Participants:

October 22nd (5:00pm EST) Letter of Intent and Pre-Qualification Forms Due (Concrete Canoe Competition)

October 31st Mailer Receipt Confirmation

November 30th School Registration

February 15th Attendee Pre-registration

February 19th (5:00pm EST) Technical Proposal, Enhanced Focus Area Report, and R. John Craig Legacy Award Video Due

February 26th (5:00pm EST) Surveying Competition Submittals Due

March 1st (11:59pm EST) National & Conference Daniel W. Mead Paper Due

March 12th (5:00pm EST) Technical Proposal Peer Reviews

April 9th (5:00pm EST) Sustainable Solutions Competition Submittals Due

April 15th-17th Deep South Student Conference

Host:

October 15th Mailer I

January 15th Mailer II (updates, student registration form)

March 1st Mailer III (final schedule, updates)


Conference Attendee Registration

Please email your attendee registration form by February 15, 2021. Payments should also be postmarked by February 15, 2021.

Each conference attendee that plans on participating in events/competitions and receiving a t-shirt must pre-register for the conference. Please fill out the following registration form (also attached as an Excel Spreadsheet) with the appropriate information and email it to [email protected]. In addition to the form, please mail $20 per person to the address listed below.

Make checks payable to ASCE at LSU with Deep South Conference in the memo.

Send To: Dr. Chao Sun Department of Civil and Environmental Engineering Louisiana State University 3255 Patrick F. Taylor Baton Rouge, LA 70803

Email: [email protected]

The $20 registration fee covers the following: » Conference t-shirt » Shipping Fees » Event Fees

Late Registration: Any registrations sent/postmarked after February 15, 2021 must pay a late registration fee of $5. Any attendees that are not registered at the time of check-in must pay the late registration fee.

Changes to Registration: We understand that our current situation is wildly unpredictable. Therefore, if you wish to make changes to your registration, please reach out to [email protected], and we will do our best to accommodate you.

Image Release: Events and competitions during the 2021 Deep South Student Conference may be recorded. By registering for this event, you give your consent for ASCE and/or host university to record your image (video and still), likeness, and voice in connection with this event, and you authorize ASCE and/or host university to reproduce, distribute, exhibit, or use such recording, in whole or in part, for any purpose and in any and all media worldwide and in perpetuity.


T-shirt Size 🗹

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Student / Advisor / OtherName

Print or type the full name of each attending student/advisor that plans on participating inconference events and receiving a conference t-shirt. (Members of the public that only planto observe the competitions do not need to register.) Please mark the final column toconfirm that the attendee has read the image release statement and the safety andCOVID-19 protocols found in Mailer II.

attendees =Pre-registration Fee:


Conference Attendee Registration Form

$ 20.00


Tentative Conference Schedule


Competition Rules and Contacts

Concrete Canoe:

The Deep South Concrete Canoe Competition will follow the 2021 ASCE Concrete Canoe Competition Rules. The website for the 2021 ASCE ACCC Rules and Regulations is located in the following link:

https://www.asce.org/concrete-canoe-rules-regulations/

Please pay attention to page 37 of the rules and regulations. There is a table with important dates/deadlines. Here is a copy for your convenience:

2. October 22, 2020 - See Addendum 1 on ACCC Rules and Regulations website

All competition deliverables must be submitted using the Cerberus Web Client submission platform (Conference Folders). The main folder contains a sub-folder for each Student Conference, and within each Conference Folder is a folder for each school in that conference. Submission deadlines are at 5:00pm EST.

2


Technical Paper/Presentation:

The Deep South Professional Paper Competition will follow the 2021 Daniel W. Mead Student Contest topic and rules.

TOPIC: During the COVID-19 pandemic, businesses and universities shut down and/or imposed other stringent measures to combat the spread of the virus. How should the civil engineering profession respond to this situation and what are our ethicalresponsibilities associated with civil engineering related operations such as offices, universities, construction sites, exam centers, and transit systems in response to the pandemic?

RULES: Papers are not to exceed 2,000 words in length, must be written by only one person, and should not have appeared in any publications other than in school or chapter publications. Reference citations of the papers should conform to official ASCEJournal Submission Guidelines, which can be found on the ASCE Publications website.

NOTE: Papers submitted for the Student Conference paper presentation competition may also be submitted to the National Daniel W. Mead Student Contest.

SUBMITTALS: Submit an electronic copy of your Professional Paper to [email protected] by 11:59PM EST March 1, 2021 and include “DEEP SOUTH 2021 – [your school name] Professional Paper” in the subject line. This is the same submission deadline as the national contest so please plan accordingly.

PRESENTATION: The author of each submission will be expected to make a 5-minute (± 5 seconds) oral presentation on his/her/their paper. Presentations that are over or under the allotted time will be assessed a penalty. Following each presentation, the judges will be allotted up to five minutes for questions. The written paper constitutes 50% of the final score, while the oral presentation constitutes the remaining 50%.


Sustainable Solutions Competition:

The Deep South Sustainable Solutions Competition will follow the 2021 ASCE Sustainable Solutions Competition Rules. The rules for the 2021 ASCE Sustainable Solutions Competition are located on the ASCE Student Conference website.

DESCRIPTION: This competition challenges students to develop a stronger understanding of sustainability and learn to incorporate sustainable solutions into everyday problems that engineers incur. Students are encouraged to be creative in their solutions and use all resources available. This year’s theme is a parks and recreation challenge.

SUBMITTALS: Competition team submittals shall be received at the host school by 5:00pm EST, Friday, April 9, 2021. Please email submittals to [email protected] “DEEP SOUTH 2021 – [your school name] Sustainable Solutions Submittals” in the subject line.

Surveying Competition:

The Deep South Surveying Competition will follow the 2021 ASCE UESI Surveying Competition Rules. The rules for the 2021 ASCE UESI Surveying Competition are located on the ASCE Student Conference website. The virtual competition rules begin on page 5 of the 2021 ASCE UESI Surveying Competition Rules.

DESCRIPTION: The surveying competition will involve two separate tasks completed by a single team of up to four team members to demonstrate the ability to apply the techniques of land surveying.

SUBMITTALS: Competition team submittals shall be received at the host school by 5:00pm EST, Friday, February 26, 2021. Please email submittals to [email protected] “DEEP SOUTH 2021 – [your school name] Surveying Submittals” in the subject line.The virtual competition allows for live presentations virtually, or pre-recorded presentations based on the conditions existing at the time of the data release on January 8, 2021 and the discretion of the host school.


Local Events:

Environmental Competition:

The Environmental Competition will be held as a “live” virtual competition where participating teams will submit mini proposals in the provided time slot. There is no limit to the number of students that make up a team and student chapters can split into teams.

DESCRIPTION: A hurricane is heading towards the gulf coast states. It is up to the participating teams to make evacuation plans to help the citizens escape disaster. Teams will develop a plan to evacuate parishes and counties given the projected storm forecast, population data, and traffic flow rates with a goal of mitigating damages due to the storm. Each team will be scored based on the effectiveness of their evacuation plan

(more damages ➞ lower score). Race against the clock to see if you can weather the storm!!

SUBMITTALS: No submittals prior to the competition. Submittals will happen throughout the game.

Mystery Event:

Details for the Mystery Event will be announced at the time of the event.

Bayou Regional Virtual Career Fair:

DESCRIPTION: Each semester the ASCE Student Chapter at LSU hosts a Career Fair and this semester is no different! The career fair is currently planned for Thursday, April 15, 2021 before the business meeting. All members of participating student chapters are invited to participate, so get your résumés and elevator pitches ready!

The career fair will be hosted virtually over Zoom. Business attire and professional virtual etiquette are recommended. More specifics about participating companies and Zoom information will be shared prior to conference weekend.


Conference Safety

Safety and COVID-19 Protocols: To mitigate participants’ risk of exposure to COVID-19, participants in the 2021 Deep South Student Conference are not required to assemble to participate in conference activities and events. Participants who choose to meet in-person for purposes related to participation in the student conference do so voluntarily and at their own risk. All participants who conduct any in-person activities in connection with this conference will be responsible for complying with their university campus protocols on COVID-19 and for following best practices including but not limited to restricting the size of gatherings, social distancing, and use of masks.

Deep South Safety Officer:

If you have any safety concerns please contact our conference safety officer:

Denzel Flores

(504)-206-1093

[email protected]


Receipt Confirmation

Please email your form to [email protected] before October 31, 2020. *Deadline waived

Please print or type.

School Name:

Faculty Advisor’s Name:

Faculty Advisor’s Phone Number:

Faculty Advisor’s Email Address:

Student Contact’s (i.e. Chapter President or designate) Name:

Student Contact’s Phone Number:

Student Contact’s Email Address:

Appropriate Student Chapter Shipping Address:

Name:

Street Address Line 1:

Street Address Line 2:

City:

State:

Postal / Zip Code:

This confirms that we have received Mailer I regarding the 2021 Student Conference.

An address is needed to send conference t-shirts and competition awards.


School Registration Form

Please mail or email your form by November 30, 2020. *Deadline waived

Send To: Dr. Chao Sun Department of Civil and Environmental Engineering Louisiana State University 3255 Patrick F. Taylor Baton Rouge, LA 70803

Email: [email protected]

Registration is $250 per school. Information on individual student registration fees will be sent to you no later than January 15, 2021. Individual attendee registration fees will be due February 15, 2021.


School Name:

We are participating in the conference with approximately _______ students and faculty. (Your school will not be held to these numbers, but this will greatly assist in planning.) Enclosed please find our $250 school registration fee. (The student conference is being planned as a virtual conference.)

We are not participating in the conference this year regardless of format.

Which events does your Chapter plan on competing in?

Society-wide Competitions Local Competitions Concrete Canoe Environmental Competition Sustainable Solutions Mystery Event Surveying Daniel W. Mead Paper/Presentation


Eligibility Requirements for Society-wide Competitions

The following qualifications are required of all ASCE Student Chapters in order to participate in an ASCE-sponsored Society-wide Competition.

1. Be in good standing with ASCE:

a. Have paid their Annual Dues, as received by ASCE, prior to the start of the Student Conference;

b. Have submitted their student chapter full Annual Report in time to be graded (reports submitted on or before February 1st to meet this qualification), and have received a minimum score of 40 points out of a possible 100. Student Chapters that submit an EZ annual reporting form do not qualify; and

c. Act appropriately as representatives of ASCE and the civil engineering profession, all competition and conference participants are expected to and must act professionally and courteously. The use of alcohol, marijuana, or other controlled substance is strictly prohibited.

Note: Invitations to Conference and Society-wide Competitions are a privilege, not a right. Failure to act appropriately can result in letters of reprimand, mandatory behavior management plans, and loss of invitations to further competition for individual institutions and/or entire conferences.

2. Attend and participate in their assigned Student Conference as shown through their school's:

a. Good faith participation in the Student Conference Business Meeting (at least one (1) student representative present at the start of the Business Meeting);

b. Good faith participation in the Student Conference Paper Competition, including submission and presentation by at least one (1) member of the ASCE Student Chapter. Note that any papers/presentations created for any other competition do not count as an entry into the Student Conference Paper Competition; and

c. Meeting any additional requirements of Student Conference participation set by the Student Conference at the previous year’s business meeting or in their written and approved by-laws, standing rules, or constitution.

2021 deep south student conference · 2021. 1. 15. · email: [email protected] the $20 registration fee...

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