2019-2023 tentative capital plan presentation-9-10-2018

Five-Year $63 Million PlanCapital Investment Schedule with Expected Funding Sources

Michael Cohen, CPA, Town Comptroller Cherie Gitto, Chief AccountantPaul Penman, PE, Deputy Commissioner of Public Works

2019 – 2023 Tentative Capital Plan

• Map capital needs and expectations 5 years into the future

• Help plan spending on critical capital expenses that are necessary for delivering services – from clean drinking water to snow removal

• Not binding – it’s a PLAN

• Spending decisions are made through the budget

Purpose

To meet goals and emerging needs within a sustainable financial plan, we:

• Evaluate the effects on future operations, debt limit, and reserves

• Consider only projects and equipment deemed essential by Town departments

• Identify appropriate financing

• Reduce need for debt and taxes by leveraging grants and alternative funding to creatively subsidize costs

Process

FUNDING SOURCE 2019 2020 2021 2022 2023

Operating 2,355,260$ 1,766,000$ 2,154,392$ 1,793,393$ 1,776,279$

Capital Reserve 2,985,500$ 1,073,000$ 200,000$ 235,000$ 216,275$

New Debt Borrowing 9,320,800$ 10,076,400$ 4,133,000$ 3,415,000$ 7,215,000$

Bonded * 540,000$ -$ -$ -$ -$

Grant 4,313,600$ 3,823,600$ 4,365,000$ 417,000$ 333,275$

Parkland Set Aside 245,000$ 308,250$ 160,000$ -$ -$

TOTAL 19,760,160$ 17,047,250$ 11,012,392$ 5,860,393$ 9,540,829$

* Funding through debt which has already been received.

2019 Draft Capital Plan Summary by FUNDING SOURCE

$63.2 Million 5-Year Capital Plan

BUDGET FUND 2019 2020 2021 2022 2023

General Fund 4,035,660$ 5,147,250$ 5,751,392$ 220,393$ 4,415,829$

Highway Fund 2,159,000$ 1,147,000$ 1,622,000$ 1,747,000$ 1,147,000$

Water Fund 10,015,500$ 9,992,000$ 1,328,000$ 3,302,000$ 1,917,000$

Sewer Fund 3,550,000$ 761,000$ 2,311,000$ 591,000$ 2,061,000$

TOTAL 19,760,160$ 17,047,250$ 11,012,392$ 5,860,393$ 9,540,829$

2019 Draft Capital Plan Summary by BUDGET FUND

2019 2020 2021 2022 2023

GF Court Security/Police Renovations (Debt) Health/Safety 4,000,000 4,000,000

GF Glenmont Roundabout & Sidewalks (Grant) Service 3,916,800 639,200 3,277,600

GF Glenmont Roundabout & Sidewalks (Debt) Service 929,200 159,800 769,400

GF Delaware Ave Complete Streets and Road Diet (Grant) Health/Safety 4,472,000 256,000 168,000 4,048,000

GF Delaware Ave Complete Streets and Road Diet (Debt) Health/Safety 728,000 64,000 42,000 622,000

GF Parks Pool Gutter Improvements (Debt) Health/Safety 1,307,000 607,000 700,000

HF Blessing & Krumkill Intersection Improv. (Debt) Health/Safety 575,000 75,000 500,000

HF Blessing & Krumkill Intersection Improv. (Grant) Health/Safety 100,000

WF Elm Ave Water Tank Rehabilitation (Debt) Health/Safety 640,000 640,000

WF Elm Ave Water Tank Rehabilitation (Bonded) Health/Safety 140,000 140,000

WF

Remaining Water Tank Rehab - Selkirk, Elm Exterior,

Kenwood (Debt) Health/Safety 1,457,000 736,000 121,000 600,000

WF Dam Safety Improvements (Debt) Compliance 650,000 60,000 590,000

WF NSWTP - DBP / WTP Improvement (Debt) Health/Safety 3,650,000 400,000 2,000,000 1,250,000

WF CRWTP - Pre-treatment and plant rehab (Debt) Compliance 11,984,000 5,000,000 6,984,000

WF CRWTP - Pre-treatment and plant rehab (Grant) Compliance 3,000,000 3,000,000

SF Pump Station Rehabilitation (Debt) Health/Safety 5,000,000 2,000,000 1,500,000 1,500,000

SF Pump Station Rehabilitation (Capital Reserves) Health/Safety 485,000 185,000 150,000 150,000

GF Police Vehicles (Operating) Replacement 604,666 134,000 109,200 114,660 120,393 126,413

HF Annual Paving Program (Operating) Preventative 2,325,000 465,000 465,000 465,000 465,000 465,000

HF Annual Paving Program (Grant) Preventative 1,585,000 317,000 317,000 317,000 317,000 317,000

HF Fleet Purchases (Debt) Replacement 1,120,000 1,120,000 315,000 315,000 315,000 315,000

HF Fleet Purchases (Operating) Replacement 157,000 157,000 50,000 50,000 50,000 50,000

WF Water Main Replacements (Operating) Preventative 2,400,000 300,000 400,000 500,000 600,000 600,000

WF Water Main Replacements (Capital Reserve) Preventative 600,000 300,000 200,000 100,000

SF Force Main Replace & Rehabilitation (Operating) Replacement 750,000 150,000 150,000 150,000 150,000 150,000

SF Sewer Lining & Rehabilitation (Operating) Replacement 1,250,000 250,000 250,000 250,000 250,000 250,000

Large Projects/Equipment Purchases 16 Large Projects 53,725,666 15,304,000 15,613,200 9,727,660 5,617,393 9,023,413

Total Projects/Equipment 117 Total Plan 63,221,024 19,760,160 17,047,250 11,012,392 5,860,393 9,540,829

Percentage of Total Plan 13.7% % Large to Plan 84.98% 77.45% 91.59% 88.33% 95.85% 94.58%

Fund Description of ProjectRecommended/Scheduled for 5-Yr. PeriodCost Schedule

5-Year PeriodReason

Large Projects 2019-2023

Projects/Equipment purchases > $500K are considered large for this purpose

2019 2020 2021 2022 2023











WF


















Recurring Large Projects/Equipment Purchases 6 10,791,666 3,193,000 2,256,200 2,261,660 2,267,393 2,273,413

Total Projects/Equipment 16 53,725,666 15,304,000 15,613,200 9,727,660 5,617,393 9,023,413

20.09% 20.86% 14.45% 23.25% 40.36% 25.19%


5-Year PeriodReason


Projects/Equipment purchases > $500K are considered large for this purpose

Major Projects (>$1 Million)

$15M renovation will:A. Improve water qualityüWater quality standards have become

more stringent since the plant was built in 1996

ü To meet these standards, the Town must update the treatment process

B. Increase water outputü Provide adequate water during

droughts or other emergenciesü Replace the costly Albany Water

Contract when it expires after 2023• We now must buy 450 million gallons

annually• This will jump to 500 million gallons

annually starting in 2019

Clapper Rd Water Treatment Plant

• Purposes are toü reduce traffic accidentsü improve pedestrian safetyü attract new businesses

• $5.2M total cost

ü $4.5M (87%) in Federal & State Grants

• Grant applications submitted in August 2018

• State DOT determines construction schedule – likely 2021 at the earliest

Delaware Ave Complete Streets

Overtaking13%

Right Angle25%

Rear End20%

Other30%

Head On 3%

Right Turn 2%

Left Turn 7%

Crashes by Type

213 in 5 Years

• Sidewalk repair was our focus in 2018:Completed/In-Process (4,500 feet)ü Kenwood Ave (Union to western Grove St)ü Adams St. (Municipal lot to Kenwood)ü Oakwood Pl (east side & west side)ü Herber Ave (42 Herber to Elsmere)

• Annual funding for repairü $250K over 5 years

• New projects in the Capital Plan:ü Feura Bush Rd – Elsmere to Murray ($250K)ü Murray Ave – Feura Bush to Bypass ($90K)ü Kenwood Ave – Rockefeller to Radio Station

($9K)ü Glenmont Roundabout & Sidewalks ü Delaware Avenue Complete Streets

Sidewalks: A Long-term Approach

• Purposes are to:

ü Reduce traffic delays

ü Improve pedestrian safety

• Recommendation of the Route 9W

Corridor study

• Includes sidewalk connection to

Glenmont Elementary School and

sidewalk along Glenmont Road

(4,200 feet of new sidewalks)

• 80% ($3.9M) of the $4.8M project

cost covered by Federal grants

• Design in 2018 and 2019;

construction scheduled for 2020

Glenmont Roundabout & Sidewalks

• In 2017, the Town

began reducing

reliance on debt for

the replacement of

aging water mains

• Goal:

üHave replacements

fully funded using

current resources

by 2022

Moving Away from Borrowing

• In New York State, Towns face a constitutional limit on debtü Limit is a percentage of the full value of taxable propertiesü Calculated on a five-year average of full value, excluding debt for

water supply/distribution and state-approved sewer exclusions

• Estimated percentage of debt limit used (based on Capital Plan as presented):

Bethlehem Colonie Niskayuna E. Greenbushü 2018 (actual) 6.00% 10.92% 10.74% 15.20%ü 2019 7.41%ü 2020 7.48%ü 2021 8.45%ü 2022 8.22%ü 2023 9.86%

• Bethlehem is nowhere near the State Comptroller’s warning threshold for concern about the debt limit

Debt Limit

Projected

• As in previous years, there are projects discussed and considered but not included in the plan, pending further developments or funding availability. These include:

ü Henry Hudson Shoreline ($3.7M)

ü Highway Garage Expansion ($2.1M)

ü Public Works unified Water and Sewer Field Operations Facility ($2.3M)

ü Town Road Reconstruction & Intersection Projects: - North Street ($470K)- Weisheit Road ($300K)

Other Needs

• The Capital Plan is updated each year and is a tool for mapping out our needs and expectations.

• The Capital Plan does not authorize projects or spending. These are authorized in budget appropriations, bond resolutions, and other actions.

• Our plan exceeds the State Comptrollers’ recommended practices.

• The Town is taking on several of long-term projects, each with budgetary impacts. Our multiyear budget process ensures we are prepared for these costs.

Final Notes

Questions?

Prior Year Capital Plan Large Projects

1st Year

(2017)

2nd Year

(2018)

3rd Year

(2019)

4th Year

(2020)

5th Year

(2021)

Adams Street Garage renovation (Debt) Health & Safety 2,800,000 300,000 2,500,000

Court Security / Police Renovations (Debt) Health & Safety 2,250,000 250,000 2,000,000

Police Vehicles (Operations) Replacement 525,628 80,000 108,120 110,282 112,488 114,738

Delaware Avenue Enhancement (Grant) Replacement 950,000 950,000

Delaware Avenue Enhancement - Town Share (Debt) Replacement 1,800,000 1,800,000

Elm Avenue Pool improvements (Debt) Health & Safety 850,000 350,000 250,000 250,000

Krumkill/Blessing Intersection Improvements (Grant) Health & Safety 100,000 100,000

Krumkill/Blessing Intersection Improvements (Debt) Health & Safety 575,000 75,000 500,000

Annual Pavement Program (Operating) Prevent Maint 2,240,000 380,000 465,000 465,000 465,000 465,000

Annual Pavement Program (Capital Reserve) Prevent Maint 85,000

Annual Pavement Program (Chips/PaveNY Grant) Prevent Maint 1,729,000 389,000 389,000 317,000 317,000 317,000

Equipment Replacement (Debt) Replacement 1,750,000 500,000 305,000 315,000 315,000 315,000

Equipment Replacement (Operating) Replacement 435,000 195,000 60,000 60,000 60,000 60,000

Water Tank Rehabilitation (Debt - Resolution Passed 2016) Health & Safety 780,000 140,000 640,000

Water Tank Rehabilitation (Debt) Health & Safety 721,000 121,000 600,000

Dam Safety Improvements (Debt - Resolution Passed 2016) Compliance 945,000 945,000

Dam Safety Improvements (Debt) Compliance 460,000 460,000

CRWTP - Pre-treatment and plant rehab Compliance 12,000,000 5,000,000 5,000,000 2,000,000

NSWTP - DBP / WTP Improvement Health & Safety 3,650,000 2,400,000 1,250,000Electrical feed to wellfield improvements - bonding

authorization completed in 2016 (Debt - Resolution Passed

2016) Replacement 800,000 800,000

Looping and replacement of aging water mains (Operating) Health & Safety 1,550,000 150,000 200,000 300,000 400,000 500,000

Looping and replacement of aging water mains (Debt) Health & Safety 1,600,000 600,000 400,000 300,000 200,000 100,000

Pump Station Replacement/Rehabs - Engineering (Debt) Replacement 300,000 150,000 150,000

Pump Station Replacement/Rehabs (Debt) Replacement 3,000,000 1,500,000 1,500,000

Force Main Replacement / Rehab (Operating) Replacement 750,000 150,000 150,000 150,000 150,000 150,000

Lining / Rehabilitation of sewers; including root control

(Operating) Replacement 1,250,000 250,000 250,000 250,000 250,000 250,000

Waste Water Treatment Plant - North and South Clarifier

Rebuild (Capital Reserve) Health & Safety 600,000 600,000

Large Projects/Equipment 18 44,410,628 13,814,000 10,967,120 8,748,282 5,344,488 5,621,738

Total Projects/Equipment 151 52,925,920 17,690,460 12,306,770 10,084,542 5,779,614 7,064,534

Percentage of Total Plan 11.9% 83.9% 78.1% 89.1% 86.7% 92.5% 79.6%

Recommended/Scheduled for 5-Yr. Period

Description of Project

Total Large Projects

Total Plan Projects

Classification

Types

Cost

Schedule 5-

Year Period

2019 2020 2021 2022 2023
















WF













Large Projects/Equipment Purchases 16 Large Projects 53,725,666 15,304,000 15,613,200 9,727,660 5,617,393 9,023,413

Total Projects/Equipment 117 Total Plan 63,221,024 19,760,160 17,047,250 11,012,392 5,860,393 9,540,829

Percentage of Total Plan 13.7% % Large to Plan 84.98% 77.45% 91.59% 88.33% 95.85% 94.58%


5-Year PeriodReason


2019-2023 tentative capital plan presentation-9-10-2018

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