Credo Christian Elementary School21919 52 Ave. Langley BC V2Y 2M7

Phone: 604-530-1131 Fax:604 530-4268e-mail cces@telus.net

web site:www.credoces.org

Board of DirectorsTim Bontkes (2019) ChairmanRon Scheper (2019) Vice Chair/Fin./CCSTAWill VanOene (2019) Secretary/ITIan Moes (2021) TreasurerErica Feunekes (2019) CCHS/SpEd/PRRoger Aikema (2021) Membership/FundrasingDeanna VanDyke (2020) EducationRichard Welfing (2021) Maintenance

Education CommitteeDeanna VanDyke Pearl HoffYvonne Jacobi Jacoba LeyenhorstBrad VanOene Kelly VanSetersOtto Bouwman Jennifer Onderwater

Membership CommitteeRoger Aikema Shelley SikmaKarin Louwerse Ryan SikmaRob VanDelft Special Education CommitteeErica Feunekes Deborah Huttema

Otto BouwmanFinance CommitteeIan Moes Ron Scheper

Elma Kuntz

Maintenance CommitteeRichard Welfing Rob BisschopDarryl Hofsink Ivan ScheperDave Vandeburgt James Vandeburgt

StaffOtto Bouwman PrincipalJennifer Onderwater VP, Kindergarten BLeslie Scholtens Kindergarten AMary MacDougal Grade 1Heather Dykstra Grade 1Jessica deBoer Grade 2Stephen Chase Grade 3Debora Minderhoud Grade 2 & 3Nadine Krikke Grade 4Jerry Scholtens Grade 5Linda VanSpronsen Grade 5Jenn Harink Grade 6Diana Nobel Grade 7Deborah Huttema SpEd, LAYvonne Jacobi Music 4,5Mekayla Knol Music 6,7Sarah Beintema Educational Ass’tWilma Deleeuw Educational Ass’tLisa Devries Educational Ass’tYolanda Hoogstra Educational Ass’tKatelyn Mostert Educational Ass’tJacqueline Spoor Educational Ass’tLisa Vanderven Educational Ass’tJoy VanVliet Educational Ass’tAlice Wu Educational Ass’tJackie VanOene LibrarianElma Kuntz Office Administrator

Credo AidLeona HuttemaPearl Hoff Audrey LeyenhorstTanta Scholtens Danielle Stiksma

Fee Structure 2018-2019Membership 125.00 Kindergarten 320.00Elem. (1-3) 530.00 Elem (4-7) 550.00Junior High 695.00 Senior High 745.00

Hungry?

Enjoy aTextureBurger!Compliments of

Abby (Gr. 2)

BRANCHES

In This Issue: CCES Spring Membership Meeting Wed., May 29 @ 8 p.m.

• Agenda• Minutes of Fall AGM• Budget for 2019-20

• Valley Wide High School Committee Recommendation• Bylaw Amendments• Calendar Update

Volume 31Issue 7May 10, 2019

The purpose of our parental Christian School is to educate our children to develop their individual potential and toacquire the knowledge, skills and attitudes needed for a life of responsible stewardship in God's Kingdom.

Branches

Calendar Update

May 14 Kindergarten Day16 Grade 8 Day17 ProD Day no school20 Victoria Day no school29 Ascension/Pentecost Assembly (K/Music) 2 pm -church29 School membership meeting 8:00 pm -gym

June 3 Track & Field Day Gr. 6 & 710 Opening Assembly 8:45 am -gym21 Last day, Report Cards, Closing Assembly 11 am -church24 Gr. 7 grad 7 pm -church

Credo Christian Elementary SchoolMembership Meeting

May 29, 2019

Agenda

1. Opening and welcome

2. Minutes of October 2018 AGM

3. Business arising from the minutes

4. Valley Wide High School Review Committee Recommendation -for approval (Full report available at: https://www.credochs.com/editoruploads/files/VWHSRC/vwhsrc-report.pdf)

5. CCES Operational and Capital Budget -for approval

6. Bylaw Amendments -for approval

7. Question Period

8. Closing

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May 10, 2019

Minutes of the October 2018 AGM

Credo Christian Elementary SchoolMinutes of the Meeting of the Board of Directorsof Credo Christian Elementary School with the MembershipOctober 24th, 2018 CCES Gymnasium

Opening and Welcome: The Chairman, TimBontkes, welcomed all those present and opened themeeting. He requested the membership to singPsalm 25 stanzas 2 & 6, read from Ecclesiastes3:9-15, and followed with prayer. A quorum ofmembers was present.

Approval of Minutes: The minutes of the CCESmembership meeting held May 30th, 2018 weredistributed prior to the meeting. A motion to adoptthe minutes as presented was seconded and carriedby a show of hands.

Matters from the Minutes: There were no mattersfrom the minutes.

Board Elections: Three new directors were requiredto replace Neil Dykstra and Tim Rook who resignedtheir positions, and Oliver Hansma who hadcompleted his second term. Nominees were: RogerAikema, James Dehaas, Darren Leffers, Ian Moesand Richard Welfing. The chairman, Tim Bontkesread off the names of the nominees and requestedthe membership to mark their ballots. The ballotswere collected and, after due process, elected wereRoger Aikema, Ian Moes and Richard Welfing. Amotion to destroy the ballots was seconded andcarried by a show of hands.

Annual Report: The Chairman gave the floor toboard Secretary Will VanOene who presented thesecretary's annual report for the 2017/18 schoolyear.

Review of Financial Statements: The Chairmangave the floor to board Treasurer Oliver Hansmawho presented the general and special education

financial statements for the 2017/18 school yearalong with the review report completed by CarolineVisscher and Pauline Homan. An opportunity forquestions was given throughout the presentation. What is included in the "miscellaneous" category forCredo Aid expenditures? Typically items that do notfit into the other budget categories, such as hotlunches, classroom funds for teachers, sportsequipment, etc. (information was provided from thefloor by a representative of Credo Aid).

A motion to accept the financial statements aspresented and appoint Avisar as the society'saccountant for the 2018/19 school year wasseconded and carried by a show of hands.

The chairman offered a word of appreciation foroutgoing board members, Neil Dykstra, OliverHansma, and Tim Rook.

Question Period: An opportunity for generalquestions from the floor was provided:Is there anything we can do to improve the conditionof the traffic circle? This matter is currently beingaddressed by the Board and maintenancecommittee. Can improvements be made to the exterior lightingof the driveway? Exterior lighting improvements areon the 5-year capital plan and are currently beingaddressed by the Board and maintenancecommittee.Has there been any progress with parkingrestrictions in front of the school? The Board hassubmitted a request to the Township of Langley andwe are currently waiting for a response.

Thanksgiving Prayer: The chairman requested themembership to sing Psalm 103 stanzas 1 & 7. Community member Phil Vandyke led inthanksgiving prayer.

Closing: The Chairman, Tim Bontkes closed themeeting and thanked all for coming.

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OPTION C Phase I - High school (9-12) in Langley with 3 Elementary & 2 Middle Schools

• Elementary Schools (K-5) in the existing CCES building and in the existing WOCS building and in

the existing JCCS building.

• Middle School (6-8) in the renovated CCHS building (WOCS and CCES students - with classrooms added) and in the renovated JCCS building (with classrooms and gym added as required). If it is possible, 6-8 would stay in the CCES building and also in the WOCS building.

• High school (9-12) in the renovated CCHS in Langley (updated as required).

Phase II - High school (9-12) in Abbotsford with 2 or 3 Elementary & 2 Middle Schools

• Elementary Schools (K-5) in the existing CCHS building (WOCS either open or closed and CCES closed) and in the existing JCCS building.

• Middle School (6-8) in the renovated CCHS building (WOCS & CCES students) and in the renovated JCCS building.

• High school (9-12) in the newly constructed campus in Abbotsford. Cost – Overall $29-35 million, net $10-15 million more than “status quo”

• Net cost includes costs for “status quo” $8-9 million (CCHS and JCCS upgrades that are required irrespective of this recommendation, see Appendix C) and recovery of capital assets.

• Net cost to be met through fundraising efforts.

Recommendation

The committee proposes that the societies continue to work together within a shared high school in Langley for a minimum of 5 years while middle schools are being implemented (Phase 1). At the same time, a new committee will be actively preparing to move the high school to Abbotsford. This preparation will take place during years 6-10 (Phase 2), or beyond, depending on land availability and other variables. The committee proposes that all required funds be raised through special fundraising efforts and dilution of capital assets, and not through tuition fees or operating budgets.

Implementation Plans

1. The committee recognizes that more effort and funding should be allocated towards bussing to shorten transit times for students. CCSTA will be asked to meet with JCCS Transportation Committee and with parent representatives from all school societies to determine what improvement options are available. The committee’s expectation is that the resulting bussing/transportation costs in school operating budgets will increase.

2. It is not reasonable to ask that WOCS members share the value generated by the sale of some

or all of their assets to fund this recommendation if, as a result of this decision and as their enrolment decreases, they are subject to higher tuition costs than the other schools. The committee therefore recommends that assurances are made to WOCS that if budget shortfalls would otherwise necessitate tuition increases, corresponding reductions in their CCHS

contribution will be borne by the other societies to offset this, if WOCS keeps per-student costs below the Surrey School District average or else makes up for any shortfall from reduced public funding.

3. An implementation committee should be established with the following threefold mandate:

a. Middle School – Immediately make detailed plans for implementing an age and developmentally appropriate middle school model, including staffing, facilities and curriculum requirements. Propose amendments to the High School Operating Agreement that accommodate the operational changes in Phase I & Phase II

b. Fundraising – Raise funds for Phase I capital improvements, and for purchasing land for a high school Abbotsford.

c. Land Acquisition – Investigate and acquire land (4-6 acres, depending on configuration) in Abbotsford for a future high school campus. The site should be in an area between Mt. Lehman and McCallum Roads and should be able to accommodate 400 students. The committee is encouraged to investigate partnering opportunities with Canadian or United Reformed Churches and related organizations.

4. Upon the completion of the work under sub-mandate (3a), separate facility committees will be struck to confirm and implement the corresponding renovations at CCHS and JCCS. These renovations could include the additional classrooms and gymnasium space, for current and future needs.

5. In January of 2024, the boards will establish a new committee to determine if the necessary demographic, financial and land availability criteria have been met to seek a super-majority membership vote and to start construction of a new high school in Abbotsford with a target opening date in 2029.

a. This vote will include a commitment from CCES to close when the new high school opens, and a commitment to contribute the proceeds towards the construction of the new high school.

b. This vote will include a commitment from WOCS to either close the school or to implement partial development of their property with a commitment to contribute the proceeds towards the construction of the new high school.

Special Resolution of the members

of the Canadian Reformed School Association of Langley, BC dated the 29th day of May, 2019.

Whereas:

A. The Canadian Reformed School Association (operating William of Orange Christian School), the

Canadian Reformed School Association of Langley, B.C. (operating Credo Christian Elementary

School), the Canadian Reformed School Society of Abbotsford (operating John Calvin Christian

School)(the “School Societies”), who together operate Credo Christian High School, established

and instructed a committee to provide a report (the “Valley Wide High School Review

Committee”) to study the future of Reformed Christian schooling in the Fraser Valley, which

report was delivered to the boards of the School Societies in March 2019 (the “VWHSRC

Recommendation”);

B. The VWHSRC Recommendation suggested that the School Societies continue to work together

operating a shared high school in Langley for a minimum of 5 years while middle schools are

being implemented (Phase 1). At the same time, a new committee (the “Implementation

Committee”) will be actively preparing to move the high school to Abbotsford. This preparation

will take place during years 6-10 (Phase 2), or beyond, depending on land availability and other

variables. The Valley Wide High School Review Committee proposed that all required funds be

raised through special fundraising efforts and dilution of capital assets, and not through tuition

fees or operating budgets.

C. The boards of the School Societies have each agreed to put the VWHSRC Recommendation

before their respective memberships to obtain their direction with respect to the VWHSRC

Recommendation; and

D. While the final implementation of the VWHSRC Recommendation will require further

resolution(s) of the members, the members wish to confirm the Society’s commitment to the

other School Societies to proceed with implementing the VWHSRC Recommendation to provide

certainty for all of the School Societies

Now therefore, the members of the Canadian Reformed School Association of Langley, BC (the

“Society”) resolve, as a special resolution that, on condition that the other School Societies also approve

these special resolutions:

1. The VWHSRC Recommendation is approved and adopted as the direction for the Society, in the

interest of fulfilling and furthering the Society’s mandate and purpose;

2. The board of directors of the Society is directed to take such steps as are necessary to

commence with the implementation of the VWHSRC Recommendation, insofar as it requires the

local action of the Society; and

3. The board of directors of the Society is authorized to enter into agreement(s) with the other

School Societies, on such terms as the board considers reasonable and necessary, to confirm the

Society’s commitment to the implementation of the VWHSRC Recommendation.

Notes:EXPENDITURES

PAYROLL

Salaries & Benefits 1,116,550 (1) 1,106,705

EDUCATIONAL

InstructionalEducational Aids 3,000 3,000Textbooks 5,000 6,000

8,000 9,000Supplies

Art & Music 5,500 6,000Class 6,000 6,000Computer 1,000 1,000Paper 3,000 3,000Sports 1,000 1,000

16,500 17,000General

Library 4,500 4,500Subscriptions 250 250Photocopier 13,000 13,000Computer Maintenance 2,500 2,500

20,250 20,250PROFESSIONAL DEVELOPMENT

Conventions 6,000 6,000Seminars 3,000 3,000Courses 7,000 7,000

16,000 16,000SPECIAL EDUCATION

Salaries & Benefits 126,500 (2) 146,600Consultants & Workshops 2,000 2,000Therapists 26,800 32,000Textbooks & Software 1,200 1,200Supplies & Misc. 1,500 1,500

158,000 183,300TRANSFER PAYMENTS

High School 573,000 (3) 575,000RCDC 2,630 2,120Teachers College 4,000 4,000Affiliations(FISA) 1,060 1,870

615,940 582,990ADMINISTRATION

Accounting & Legal 4,500 4,500Advertising & Recruitment 300 300Gift Expenses 4,000 5,500MyEdBC 3,320 3,235Office Supplies 1,800 1,800Publications 2,500 2,500Staffroom Expense 750 750Student Insurance 500 500Telephone 4,500 4,500Bank Charges 850 850

23,020 24,435

2018-2019 2019-2020

Credo Christian Elementary School

Budget 2019-20

2018-2019 2019-2020

CAPITAL

EquipmentComputer 4,500 4,500Musical Instruments 250 250Other 1,200 1,200Office 500 2,500

6,450 8,450Furniture

Administration 200 200Classroom 1,500 1,500

1,700 1,700BUILDING MAINTENANCE

Repairs & MaintenanceBuilding Maintenance 37,300 (4) 21,100Garbage Disposal 2,200 2,950Grounds Maintenance 7,000 8,000Janitorial Contract 35,000 35,000Janitorial Supplies 4,600 5,100Equipment Maintenance 500 500

86,600 72,650Services

Insurance 16,000 16,000Utilities 18,500 18,500

34,500 34,500TRANSPORTATION

Bus 147,150 (5) 142,000Field Trip 2,000 2,000

149,150 144,000TOTAL EXPENDITURES 2,252,660 2,220,980

REVENUES

Government Grant 860,145 (6) 873,948SpEd Grant 145,500 161,600Tuition 1,132,410 (7) 1,090,408Membership 58,500 76,500Donations 14,605 16,024Donations -SpEd 3,500 500Interest 2,000 2,000Fundraiser 15,000

TOTAL REVENUES 2,231,660 2,220,980Transfer from SpEd Reserve 9,000Transfer from Unrestricted Reserve 12,000

2,252,660 2,220,980Less Total Expenditures 2,252,660 2,220,980

SURPLUS (DEFICIT) 0 0

FEE SCHEDULE (monthly) # #Membership 39 125 51 125Kindergarten 8 320 5 320Primary (1-3) 20 530 16 530Intermediate (4-7) 28 550 34 550Junior Hign (8-10) 32 695 32 695Senior High (11-12) 58 745 53 745International student surcharge /year 1 4,290 1 4,348Ministry Grant per student (FTE) 201 4,290 201 4,348

Budget notes

(1) Salaries: Budget factors in salary increase in accordance with the salary committee recommendationsand savings on MSP premiums being reduced.

(2) Special Education: Allocating more resources to special education program, which receives additionalgovernment grants.

(3) High School: Budget factors in 1% increase in assessment to elementary schools and change in thenumber of families included in allocation calculation.

(4) Building and Maintenance: Budgeted amount is lower as special projects are accounted for in 5 yearspecial projects budget.

(5) Bus: Decrease due to lower percentage of ridership relative to other members in CCSTA.

(6) Government Grant: Budget based on the $4,348 grant estimate provided by the Ministry for 2018/19.

(7) Fees: No increase in tuition for 2019/20.

5 Year PlanCapital Item Budget 2019/20 2020/21 2021/22 2022/23 2023/24

Centre Traffic Circle Landscaping 1,500 1,500 Intermediate Classrooms Refresh 62,500 62,500 Chrome books 9,900 9,900 Driveway Repairs 70,000 70,000

Totals: 143,900 62,500 1,500 9,900 - 70,000

Revenue SourceAnnual budgetGolf Tournament 75,000 15,000 15,000 15,000 15,000 15,000 Fundraising -

Totals: 75,000 15,000 15,000 15,000 15,000 15,000

Surplus (Deficit) balance (68,900) (47,500) 13,500 5,100 15,000 (55,000)

Use of Unrestricted reserve 68,900 47,500 (13,500) (5,100) (15,000) 55,000

Net surplus (deficit) balance 0 0 0 0 0 0

Estimated Unrestricted reserve **** 263,500 277,000 282,100 297,100 242,100

**** assuming a balance of 311,000 at the start of the 5-year plan

Proposed changes to the Bylaws of the Canadian Reformed School Association of Langley B.C.

1. Auditor The Bylaws of the Canadian Reformed School Association of Langley B.C. currently require that the membership appoint an auditor at the Annual General Meeting and also receive reports from the auditor on the financial statements. The BC Societies Act does not require a Society to retain an auditor, unless the Society specifically requires it through their Bylaws. In order to provide clarity and align with current practice, the Board proposes that the words, “or auditor, and the appointment of an auditor” be deleted and the word “and” be added to Article 9.1 so that it reads as follows (changes shown):

Proposed Article 9.1: “General meetings are held at the time and place that the Board determines. The annual general meeting shall be held not later than the last day of October in each year, at which meeting the Board shall give account of its administration and of the activities of the Society. Business conducted at a general meeting includes the election or appointment of directors, consideration of any financial statements, and consideration of any reports of the directors or auditor, and the appointment of an auditor.”

2. Non-Profit As part of transitioning under the new Societies Act, the Charities Directorate of Canada Revenue Agency reviewed the Society’s bylaws. They required that the Society include a non-profit clause in its bylaws. Accordingly, the Board proposes adding the following Article 17:

Article 17 – Non-Profit

The Society shall be carried on without purpose of gain for its members, and any profits or other gains to the Society shall be used in promoting its purposes.

3. Dissolution The Charities Directorate also identified that the dissolution clause in the Society’s bylaws may make the Society non-compliant with the Income Tax Act. Article 15 of the Society’s bylaws currently provides as follows:

Article 15: Dissolution

1. The Society may be dissolved at any time provided a motion to this effect has been carried by simple majority of the votes cast during a general meeting attended by a minimum of three-fourths of the membership. In the event this quorum is not present, a second meeting shall be called within a month. During the second meeting the motion for dissolution shall be carried by a simple majority.

2. In case of dissolution of the Society, the properties and monies belonging to the Society shall be donated after liquidation to such Christian educational causes as the Society may decide by three fourths of the vote prior to the cancellation of the incorporation of the Society. This provision was previously unalterable. This provision can only be altered by means of a Special Resolution passed by one hundred percent of the votes cast by the voting members.

In order to provide clarity and compliance with the Income Tax Act, the Board proposes adding the following Article 15.3:

3. For clarity, on the winding-up or dissolution of the Society, the assets of the Society shall not be distributed amongst the members but, after all debts have been paid or provision for their payment has been made, the remaining assets shall be paid, transferred and delivered to one or more qualified donees as that term is defined in section 149.1(1) of the Income Tax Act.

RESOLUTION The wording of the resolution to be proposed at the Annual General Meeting is as follows: RESOLVED THAT:

1. The Bylaws of the Society be amended by deleting Article 9.1 of the Bylaws of the Society in its entirety

and replacing with:

9.1 General meetings are held at the time and place that the Board determines. The annual general meeting shall be held not later than the last day of October in each year, at which meeting the Board shall give account of its administration and of the activities of the Society. Business conducted at a general meeting includes the election or appointment of directors, consideration of any financial statements, and consideration of any reports of the directors.

2. The Bylaws of the Society be amended by adding the following as Article 17:

Article 17 – Non-Profit

The Society shall be carried on without purpose of gain for its members, and any profits or other gains to the Society shall be used in promoting its purposes.

3. The Bylaws of the Society be amended by adding the following as Article 15.3:

3. For clarity, on the winding-up or dissolution of the Society, the assets of the Society shall not be distributed amongst the members but, after all debts have been paid or provision for their payment has been made, the remaining assets shall be paid, transferred and delivered to one or more qualified donees as that term is defined in section 149.1(1) of the Income Tax Act.

4. Any one officer, director or agent of the Society is authorized to take all such actions and execute and

deliver all such documentation required by the Societies Act and which are necessary or desirable for the implementation of this resolution.

Credo Christian Elementary School21919 52 Ave. Langley BC V2Y 2M7

Phone: 604-530-1131 Fax:604 530-4268e-mail cces@telus.net

web site:www.credoces.org

Board of DirectorsTim Bontkes (2019) ChairmanRon Scheper (2019) Vice Chair/Fin./CCSTAWill VanOene (2019) Secretary/ITIan Moes (2021) TreasurerErica Feunekes (2019) CCHS/SpEd/PRRoger Aikema (2021) Membership/FundrasingDeanna VanDyke (2020) EducationRichard Welfing (2021) Maintenance

Education CommitteeDeanna VanDyke Pearl HoffYvonne Jacobi Jacoba LeyenhorstBrad VanOene Kelly VanSetersOtto Bouwman Jennifer Onderwater

Membership CommitteeRoger Aikema Shelley SikmaKarin Louwerse Ryan SikmaRob VanDelft Special Education CommitteeErica Feunekes Deborah Huttema

Otto BouwmanFinance CommitteeIan Moes Ron Scheper

Elma Kuntz

Maintenance CommitteeRichard Welfing Rob BisschopDarryl Hofsink Ivan ScheperDave Vandeburgt James Vandeburgt

StaffOtto Bouwman PrincipalJennifer Onderwater VP, Kindergarten BLeslie Scholtens Kindergarten AMary MacDougal Grade 1Heather Dykstra Grade 1Jessica deBoer Grade 2Stephen Chase Grade 3Debora Minderhoud Grade 2 & 3Nadine Krikke Grade 4Jerry Scholtens Grade 5Linda VanSpronsen Grade 5Jenn Harink Grade 6Diana Nobel Grade 7Deborah Huttema SpEd, LAYvonne Jacobi Music 4,5Mekayla Knol Music 6,7Sarah Beintema Educational Ass’tWilma Deleeuw Educational Ass’tLisa Devries Educational Ass’tYolanda Hoogstra Educational Ass’tKatelyn Mostert Educational Ass’tJacqueline Spoor Educational Ass’tLisa Vanderven Educational Ass’tJoy VanVliet Educational Ass’tAlice Wu Educational Ass’tJackie VanOene LibrarianElma Kuntz Office Administrator

Credo AidLeona HuttemaPearl Hoff Audrey LeyenhorstTanta Scholtens Danielle Stiksma

Fee Structure 2018-2019Membership 125.00 Kindergarten 320.00Elem. (1-3) 530.00 Elem (4-7) 550.00Junior High 695.00 Senior High 745.00

Hungry?

Enjoy aTextureBurger!Compliments of

Abby (Gr. 2)

BRANCHES

In This Issue: CCES Spring Membership Meeting Wed., May 29 @ 8 p.m.

• Agenda• Minutes of Fall AGM• Budget for 2019-20

• Valley Wide High School Committee Recommendation• Bylaw Amendments• Calendar Update

Volume 31Issue 7May 10, 2019

The purpose of our parental Christian School is to educate our children to develop their individual potential and toacquire the knowledge, skills and attitudes needed for a life of responsible stewardship in God's Kingdom.