2017/18 caper report final - city of denton€¦ · progress the jurisdiction has made in carrying...

CAPER 1

OMB Control No: 2506‐0117 (exp. 06/30/2018)

City of Denton Community Development Division

2017/18 CAPER Report ‐ FINAL Consolidated Annual Performance & Evaluation Report

(August 1, 2017 through July 31, 2018)

... for housing and community development

CAPER 2


CAPER REPORT PREPARED BY: City of Denton Community Development Division 601 E. Hickory, Suite B Denton, Texas 76205 Main Phone Number: (940) 349‐7726 Email: [email protected] Website: www.cityofdenton.com HUD APPROVAL: Report submitted to HUD by October 30, 2018 HUD Approved Report on March 25, 2019

CAPER 3


CR‐05 ‐ Goals and Outcomes

Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.

This document serves as the City of Denton's 2017 Consolidated Annual Performance and

Evaluation Report (CAPER) for the Community Development Block Grant and HOME Investment

Partnership programs. This report meets the performance requirements described in the

Consolidated Plan regulations at 24 CFR 91.520.

The performance report meets the following three purposes: 1) It provides HUD with necessary

information for the Department to meet its regulatory requirement to assess Denton’s ability to

carry out the CDBG and HOME grants in compliance with all applicable rules and regulations; 2)

It provides information necessary for HUD Annual Report to Congress; and 3) It provides

Denton an opportunity to describe to its citizens the successes in meeting the strategies stated

in the five year Consolidated Plan.

The City of Denton is currently an entitlement city for the Community Development Block

Grant and a participating jurisdiction under the HOME Investment Partnership Program. During

the 2017 PY, August 1, 2017 through July 31, 2018, the following funding was available to the

City of Denton to further the objectives of the Consolidated Plan. These amounts include

unexpended funds from the previous PY.

2017/18 PY Amount

Community Development Block Grant Funds $1,849,736.93

CDBG Program Income – 2017/18 PY $7,249.62

HOME Investment Partnership Grant Funds $1,061,960.66

HOME Program Income – 2017/18 PY $282,130.90

Total funds available for PY $3,198,078.11

Attachment 1 includes a table of households/persons who received assistance during the PY

from investments of funds made available to the City such as HOME, CDBG, ESG and General

Funds. Also, attached is a comparison summary of ConPlan 5‐year goals, Action Plan and CAPER

that provide more accurate information than the table below.

CAPER 4


Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and

explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)

Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

Goal Category Indicator Unit of Measure

Expected – Strategic Plan

Actual – Strategic Plan

Percent Complete

Expected – Program Year

Actual – Program Year

Percent Complete

Affordable

Rental Units

Affordable

Housing

Rental units

rehabilitated

Household

Housing Unit 55 49 89.09% 46 6 13.04%

Homeless

Assistance &

Prevention

Homeless

Public service

activities other than

Low/Moderate

Income Housing

Benefit

Persons

Assisted 0 0

Homeless

Assistance &

Prevention

Homeless Homeless Person

Overnight Shelter

Persons

Assisted 6500 8441 129.86% 1953 3173 162.47%

Homeownership

Assistance

Affordable

Housing

Homeowner Housing

Added

Household

Housing Unit 0 0 0

Homeownership

Assistance

Affordable

Housing

Direct Financial

Assistance to

Homebuyers

Households

Assisted 30 16 53.33% 11 3 27.27%

Housing

Rehabilitation

Affordable

Housing

Homeowner Housing

Rehabilitated

Household

Housing Unit 235 92 39.15% 39 23 58.97%

CAPER 5


Public Facilities

and

Infrastructure

Improvements

Non‐Housing

Community

Develop‐

ment

Public Facility or

Infrastructure

Activities other than

Low/Moderate

Income Housing

Benefit

Persons

Assisted 10000 5281 52.81%

Public Services

Non‐

Homeless

Special

Needs

Non‐Housing

Community

Develop‐

ment

Public service

activities other than

Low/Moderate

Income Housing

Benefit

Persons

Assisted 2800 1744 62.29% 579 529 91.36%

Table 1 ‐ Accomplishments – Program Year & Strategic Plan to Date

Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,

giving special attention to the highest priority activities identified.

Continuation ‐Jurisdiction's use of CDBG funds:

Public Facilities and Infrastructure Improvements: 2016 CDBG Funding was available to meet this goal. The Fred Moore Park Project

and the Londonderry Playground Replacement Projects were completed during the 2017 program year including reimbursement to

the Parks and Recreation Department. Both projects assisted a total of 5000 persons. The table shows that the city is close to the

five‐year target with a completion rate of 52.8% at the end of Year 3. The City of Denton is also working on completing the Carl

Young Park and Quakertown Restrooms in the next year to meet the 5‐year goal with an additional 6910 people benefitting. Both

projects are in the process of being bid out and expect that the projects will be completed during the 2018 program year.

CAPER 6


CR‐10 ‐ Racial and Ethnic composition of families assisted

Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)

CDBG HOME

White 2,535 6

Black or African American 934 6

Asian 26 0

American Indian or American Native 17 0

Native Hawaiian or Other Pacific Islander 7 0

Total 3,519 12

Hispanic 743 3

Not Hispanic 2,776 9

Table 2 – Table of assistance to racial and ethnic populations by source of funds

Narrative

The above table does not include all persons or households assisted during the 2017 program

year, especially with CDBG funds. The chart does not provide information on multi‐racial

families assisted. CDBG assisted an additional 209 persons for a total of 3729. The data shown

in the table shows that city programs and activities assisted minority populations. In the CDBG

program, 26.5 percent were African American and 21.1 percent were Hispanics. In the HOME

program, 35.7 percent were African American and 21.4 percent were Hispanics.

The most recent Census data shows that the city’s total ethnic minority population is 17.8

percent; the African American population is 11.4 percent; the Hispanic population is 23.4.

To encourage and promote fair housing opportunities for all low and moderate income and

racial or ethnic minority residents, all housing programs and services are offered city‐wide. As

illustrated in the table, all of the city's CDBG and HOME‐funded programs serve a higher

percentage of racial or ethnic minorities than found in the City's overall population.

49.1 percent of those served by CDBG funded programs, 57.1 percent of those served by HOME

funded programs, were racial or ethnic minorities. Those figures do not include the 354 multi‐

racial persons who are not included in the table.

CAPER 7


CR‐15 ‐ Resources and Investments 91.520(a)

Identify the resources made available

Source of Funds Source Resources Made Available

Amount Expended During Program Year

CDBG CDBG 1,856,987 823,626

HOME HOME 1,344,092 456,604

HOPWA HOPWA

ESG ESG

Other Other

Table 3 ‐ Resources Made Available Narrative

The above resources and expenditures included funds from prior years, as well as program

income received during the year. Many projects, such as public facilities or affordable housing

development, take more than one year to complete.

Identify the geographic distribution and location of investments

Target Area Planned Percentage of Allocation

Actual Percentage of Allocation

Narrative Description

Table 4 – Identify the geographic distribution and location of investments

Narrative

The City of Denton provides the majority of its HUD‐funded community development programs

on a citywide basis to ensure access by all citizens of low and moderate income levels.

Geographic distribution of some capital improvement projects is based on citizen comments

and City staff input regarding significant needs in the low‐income community, specifically in

regard to public facility improvements. Below is an overview of the programs that are provided

city‐wide.

The Minor Repair Program provides assistance with minor repairs of up to $5,000 on single‐

family homes and mobile homes. Minor repair assistance is provided to households at or below

65% of the area median income within the city limits of Denton. While eligible households may

live anywhere in the city, the majority of homes completed during the 2017/18 program year

were located in Southeast and Northeast Denton as shown on the map in Attachment 2. This

area of the City has higher concentrations of older housing stock in need of rehabilitation and

eligible low‐ and moderate income homeowners.

CAPER 8


The Homebuyer Assistance Program (HAP) provided down payment and closing cost assistance

to eligible low‐ and moderate income homebuyers citywide. The map in Attachment 2 shows

the geographic distribution of the HAP‐assisted homes purchased during the program year.

Public service activities provide services to eligible low and moderate income households and

are distributed throughout the Denton community. The majority of the social service agencies

that receive HUD funds, however, are located in close proximity to those they serve.

Home Improvement Program provides assistance with substantial rehabilitation or

reconstruction on single‐family homes. Assistance is provided to households at or below 80%

of the area median income within the city limits of Denton. While eligible households may live

anywhere in the city, the majority of homes completed during the 2017/18 program year were

located in Southeast and Northeast Denton as shown on the map in Attachment 2. This area of

the City has higher concentrations of older housing stock in need of rehabilitation and eligible

low‐ and moderate income homeowners.

CAPER 9


Leveraging

Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

The Community Development Division works with other City departments and non‐profit

agencies to leverage resources on projects and activities that required multiple funding sources,

such as capital improvement, housing, human services, and other projects to help low‐income

neighborhoods and citizens. The Attachment 3 includes a table of additional federal, state or

local resources available during the program year to the City of Denton and local agencies to

meet community development priorities. The City of Denton leveraged a total of $39,260,112

during the 2017/18 program year from other federal, state, local and private funds. The

attached table indicates additional federal, state or local resources available during the

program year to the City of Denton and local agencies in Denton to meet community

development priorities in Denton County.

Fiscal Year Summary – HOME Match

1. Excess match from prior Federal fiscal year 253,076

2. Match contributed during current Federal fiscal year 0

3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 253,076

4. Match liability for current Federal fiscal year 28,433

5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 224,643

Table 5 – Fiscal Year Summary ‐ HOME Match Report

CAPER 10


Match Contribution for the Federal Fiscal Year

Project No. or Other ID

Date of Contribution

Cash (non‐Federal sources)

Foregone Taxes, Fees, Charges

Appraised Land/Real Property

Required Infrastructure

Site Preparation, Construction Materials, Donated labor

Bond Financing

Total Match

Table 6 – Match Contribution for the Federal Fiscal Year

HOME MBE/WBE report

Program Income – Enter the program amounts for the reporting period

Balance on hand at begin‐ning of reporting

period $

Amount received during reporting period

$

Total amount expended during reporting period

$

Amount expended for TBRA $

Balance on hand at end of reporting period

$

0 282,131 222,447 0 59,684

Table 7 – Program Income

CAPER 11


Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period

Total Minority Business Enterprises White Non‐

Hispanic Alaskan Native or American Indian

Asian or Pacific Islander

Black Non‐Hispanic

Hispanic

Contracts

Dollar

Amount 274,725 0 0 0 274,725 0

Number 3 0 0 0 3 0

Sub‐Contracts

Number 21 0 0 0 10 11

Dollar

Amount 143,332 0 0 0 81,049 62,283

Total Women Business Enterprise

s

Male

Contracts

Dollar

Amount 274,725 0 274,725

Number 3 0 3

Sub‐Contracts

Number 21 2 19

Dollar

Amount 143,332 2,359 140,973

Table 8 ‐ Minority Business and Women Business Enterprises

Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted

Total Minority Property Owners White Non‐Hispanic Alaskan

Native or

American

Indian

Asian or

Pacific

Islander

Black Non‐

Hispanic

Hispanic

Number 0 0 0 0 0 0

Dollar

Amount 0 0 0 0 0 0

CAPER 12


Table 9 – Minority Owners of Rental Property

Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition

Parcels Acquired 0 0

Businesses Displaced 0 0

Nonprofit Organizations

Displaced 0 0

Households Temporarily

Relocated, not Displaced 0 0

Households Displaced

Total Minority Property Enterprises White Non‐Hispanic Alaskan

Native or

American

Indian

Asian or

Pacific

Islander

Black Non‐

Hispanic

Hispanic

Number 0 0 0 0 0 0

Cost 0 0 0 0 0 0

Table 10 – Relocation and Real Property Acquisition

CAPER 13


CR‐20 ‐ Affordable Housing 91.520(b)

Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low‐income, low‐income, moderate‐income, and middle‐income persons served.

One‐Year Goal Actual

Number of Homeless households to be

provided affordable housing units 0 0

Number of Non‐Homeless households

to be provided affordable housing units 56 32

Number of Special‐Needs households to

be provided affordable housing units 41 0

Total 97 32

Table 11 – Number of Households

One‐Year Goal Actual

Number of households supported

through Rental Assistance 0 0


through The Production of New Units 2 0


through Rehab of Existing Units 85 29


through Acquisition of Existing Units 10 3

Total 97 32

Table 12 – Number of Households Supported

Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

The 2017 program year was the 3rd year of Denton 2015‐19 Consolidated Plan. Below is a

discussion of the difference between annual goals and outcomes in the 2017 Action Plan:

Affordable Rental Units: Completed the 2015 Bolivar Project that included the rehabilitation of

a 6‐apartment complex on Bolivar Street. The city is on track to meet its 5‐year goal with a

completion rate of 89.1% at the end of Year 3.

CAPER 14


Homeownership Assistance/Education: 2017 CDBG and residual 2016 HOME funds were

available during the 2017 PY to assist 3 households with homeownership assistance and minor

repairs. While the city fell short of its Year 3 goal, it is on track to meet the 5‐year goal with a

completion rate of 50% at the end of Year 3. A review of the HAP program determined that the

lack of affordable housing for sale in good condition and a seller's market affected the number

of households assisted in the program year.

Housing Rehabilitation: During the 2017 PY the City of Denton assisted 23 homeowners with

rehabilitation assistance. The city fell short of its Year 3 goal with a completion rate of 57.1%.

The goal for Home Improvement Program (HIP) was 7 households, but only 4 households were

assisted. A review of the program determined that one project that began in 2017 PY was

delayed due to the needed item to be completed by the contractor. The HIP Program worked

with 10 applicants and four projects were completed in PY and 4 will be completed in 2018 PY.

Two projects were denied due to excessive assets and the other due to ownership issues. The

2017 PY goal for Minor Repair Program was 32 households, but only 19 households were

assisted. The Minor Repair Program took 47 applications, 8 are still open and will be completed

in 2018/19. Of the remaining 39 applications, 19 were completed and 1 completed the repair

themselves, 2 were not eligible due to floodway and repair was not eligible, 4 were denied to

guideline restrictions and 13 did not complete their application. The city is not on track to meet

its 5‐year goal with a completion rate of 39.2% at the end of Year 3.

Discuss how these outcomes will impact future annual action plans.

While the city fell short of its Year 3 goal, it is on track to meet the 5‐year goal with a

completion rate of 53.3% at the end of Year 3. For the 2018/19 program year, the City of

Denton has modifyed the Homebuyer Assistance Program. The changes to the homeownership

programs would assist in the goal of acquisition of existing units. The current program provides

down payment and closing costs assistance and minor repairs of up to $5,000. However, most

of the homes in the market below our maximum sales price of $180K require more than $5,000

in repairs. The modification to the program would allow the program to assist in major

rehabilitation of up to $40K. This would open up the housing stock to homebuyers.

The city is not on tract on meeting its 5‐year goal in housing rehabilitation with a completion

rate of 39.15% after Year 3. The Home Improvement Program has also been modified, 2 part

loan/deferred loan have been lowered, to make the loan more affordable. Persons over the age

of 62 have been provided an even lower payback to make the loan more affordable. This is

important due to the fact that their income usually does not change. The City of Denton will

continue to review changes to determine program needs. The City of Denton has modified the

Minor Repair Program. The changes to the Minor Repair Program will assist in the goal of

CAPER 15


rehabilitation of existing units. The current program provides assistance with minor repairs of

up to $5,000. The change would increase the maximum assistance to $10,000 and increase the

maximum household income allowable in the program from 65% to 80% AMI. This would assist

with the two issues of increase in cost construction and denied application because household

income is above 65% and less than 80% AMI.

Include the number of extremely low‐income, low‐income, and moderate‐income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Number of Households Served CDBG Actual HOME Actual

Extremely Low‐income 12 4

Low‐income 10 1

Moderate‐income 10 7

Total 32 12

Table 13 – Number of Households Served

Narrative Information

This table reflects the breakdown of the number of households by income served in programs

funded with HOME and CDBG funds. The City of Denton assisted a total of 32 households with

its Minor Repair, Home Improvement, Homebuyer Assistance programs, and DAHC Bolivar

Project. In an effort to address the worst case needs in the city, 11 extremely low‐income and

11 low‐income households were assisted. The Home Improvement Program assisted 2

disabled and 2 elderly households.

Of the total 36.6% of the households were extremely low‐income, 25% were low‐income and

38.6% were moderate‐income. Please note that the 6 households reported under the HOME

program are also counted under the CDBG program since the Homebuyer Assistance and the

Home Improvement Programs are funded with both CDBG and HOME funds.

CAPER 16


CR‐25 ‐ Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)

Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending

homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their

individual needs

Annually, the City participates in the Point‐In‐time (PIT) Count in order to reach out and assess the

needs of persons experiencing homelessness. City staff led efforts to produce and disseminate a

PIT report throughout the City including the City website, community presentations and a special

event open to the public. The PIT identified more than 255 people experiencing homelessness that

day.

In 2017‐18, the City supported a Street Outreach (SO) program through funding and allocation of

human resources. A direct allocation of funding of state awarded ESG funds in the amount of

$12,500 supported SO programming.

To directly reach out to sheltered and unsheltered homeless persons a collaborative team was

formed with Giving Hope, Inc. (GH), the Denton Police Department (DPD), Denton County

Veterans Coalition (DCVC) , Denton County MHMR (MHMR), volunteers and other service

providers as available. The City awarded $18,000 of general funding to the United Way of Denton

County to provide for HMIS licenses to community partners for data collection, data quality, data

analysis, and data reporting for our Coordinated Entry (CE) system. Denton County Friends of the

Family (DCFOF) and The Salvation Army (TSA) also reached out to clients receiving emergency

services like food and crisis hotlines. DCFOF Community Educators and TSA Coordinators attended

community events. Housing assistance provider, GH completed scheduled visits to both shelters

as outreach. Further, the system is aligned with other HUD programs such as GH’s PSH and

MHMR’s PSH programs. Because of CE we now have the data for individual housing needs for

housing programs to reach out and pull people off of the Housing Priority List (HPL) as housing

units and funding for housing assistance is available.

Addressing the emergency shelter and transitional housing needs of homeless persons

The City of Denton addressed the emergency shelter (ES) and transitional housing (TH) needs of

persons experiencing homelessness through supporting data systems and providing funding for

programs. Specifically, general funds were allocated for ES to Monsignor King Outreach Center

(MKOC) in the amount of $20,000 and CDBG funds for Denton County Friends of the Family

(DCFOF) in the amount of $35,000. In 2017‐18, the City also funded ES programs. DCFOF received

$147,000 and The Salvation Army, Denton (TSA) received $150,000 from state awarded ESG. This

CAPER 17


funding provided support for more than 1,400 unduplicated homeless and victims of domestic

violence and sexual abuse in emergency shelter and shelter programs.

General funds in the amount of $26,500 were allocated to Giving Hope, Inc. (GH) for its TH

program. These funds help support 20 unduplicated persons in the transitional housing program.

Better data in HMIS and better processes through CE has led to improvements in the overall

housing crisis response system. In order to better understand how to address the emergency

shelter and transitional housing needs of homeless persons, in 2017‐18 the City also supported

the Homeless Management Information System (HMIS), Coordinated Entry (CE) and as mention in

previous questions the 2018 PIT Count with $18,000 in general funds for HMIS licenses and

$80,000 for staff support to community partners for coordination of the overall housing crisis

response system, CE, data collection, data quality and data reporting. There are now 16 different

agencies now reporting key system performance data. This reporting also increased CE

assessments going from 400 to more than 1,200 assessments YTD. All of this has provided key

data for the community to complete a comprehensive analysis of the homeless system to identify

needs, gaps in housing needed and to use data to inform housing, programming and funding

decisions.

Helping low‐income individuals and families avoid becoming homeless, especially extremely

low‐income individuals and families and those who are: likely to become homeless after being

discharged from publicly funded institutions and systems of care (such as health care facilities,

mental health facilities, foster care and other youth facilities, and corrections programs and

institutions); and, receiving assistance from public or private agencies that address housing,

health, social services, employment, education, or youth needs

While there are situations in the overall housing crisis response system where funded agencies are

helping low‐income individuals and families avoid becoming homeless, especially extremely low‐

income individuals and families and those who are: likely to become homeless after being

discharged from publicly funded institutions and systems of care (such as health care facilities,

mental health facilities, foster care, and other youth facilities, and corrections programs and

institutions), there are no current efforts targeted to these populations supported by the City.

Helping homeless persons (especially chronically homeless individuals and families, families

with children, veterans and their families, and unaccompanied youth) make the transition to

permanent housing and independent living, including shortening the period of time that

individuals and families experience homelessness, facilitating access for homeless individuals

and families to affordable housing units, and preventing individuals and families who were

recently homeless from becoming homeless again

CAPER 18


As part of the development of the City’s Coordinated Assessment process, the City adopted VI‐

SPDAT as its assessment tool and evaluates and ranks each homeless person based on a number

of risk factors and generates a centralized list of most vulnerable, chronically homeless. Those who

are ranked as the most vulnerable are given priority for HUD‐funded permanent supportive

housing programs and other services. Investment in CE has reduced the time that it takes for a

person who is homeless to have housing needs identified and be referred to as the right housing

option. While we still have a long way to go because of the availability of housing units, we are

seeing shorter wait times for housing for first time homeless. Other programs described in

previous sections are also resulting in shortening the period of time. Street outreach (SO) is

referring to City‐funded emergency shelters, Denton County Friends of the Family (DCFOF),

Monsignor King Outreach Center (MKOC), and The Salvation Army, Denton (TSA) which directly

connects to CE and the HPL with quick referral to a housing assistance program like Giving Hope,

Inc’s (GH) Transitional Housing and its Rapid Rehousing (RRH) program, GH and Denton County

MHMR’s Permanent Supportive Housing (PSH) funded through the CoC grant; and referrals to the

Denton Housing Authority for housing choice voucher assistance. Street Outreach, Emergency

Shelter and Transitional Housing funding were described in previous sections. GH’s RRH program is

funded through ESG. In 2016‐17 that program received $36,333 in ESG funding for RRH.

In addition to general funds and ESG, the City supported these CoC‐grant funded PSH programs

administered by GH and MHMR, by providing Certification of Consistency with the Con Plan and

written letters of support in applications for CoC funded programs.

CAPER 19


CR‐30 ‐ Public Housing 91.220(h); 91.320(j)

Actions taken to address the needs of public housing

The City of Denton has no public housing units. However, City staff will continue to work with

the Denton Housing Authority to promote City programs for those currently receiving Section 8

assistance.

Actions taken to encourage public housing residents to become more involved in

management and participate in homeownership

The City of Denton has no public housing units. However, City staff will continue to work with

the Denton Housing Authority to promote the DHA Self‐Sufficiency Program. Information on

the City’s Homebuyer Assistance Program that provides down payment and closing costs

assistance is provided to clients of the Self‐Sufficiency Program.

Actions taken to provide assistance to troubled PHAs

The City of Denton has no public housing units.

CAPER 20


CR‐35 ‐ Other Actions 91.220(j)‐(k); 91.320(i)‐(j)

Actions taken to remove or ameliorate the negative effects of public policies that serve as

barriers to affordable housing such as land use controls, tax policies affecting land, zoning

ordinances, building codes, fees and charges, growth limitations, and policies affecting the

return on residential investment. 91.220 (j); 91.320 (i)

An analysis of housing availability and price during the development of the 2015‐2019

Consolidated Plan indicated that the housing cost burden for low‐income residents was a major

issue in the Denton community. Housing demand in the Dallas – Fort Worth Metroplex continues

to exacerbate the lack of affordable housing in the area. The Denton Affordable Housing

Corporation (DAHC) and the Denton Housing Authority (DHA) continue to work to increase the

number of affordable units available in Denton. In early 2018 a project was completed whereby

DHA worked with a private development firm and used tax credits to develop a 322 unit complex

of affordable rental units. DHA also recently received notification that they will have been

awarded an additional 40 vouchers through the Mainstream Housing Choice Voucher

Program. The City of Denton provided a letter of support for the Mainstream vouchers. DHA

hopes to be awarded additional housing tax credits for projects that will provide housing for their

Section 8 voucher holders and other residents in need of affordable housing. DAHC continues to

increase the number of affordable rental units that they own and maintain. DAHC is currently

using HOME funds to rehabilitate single‐family and duplex units. The City supports the efforts of

both entities. In addition to the housing programs provided by DHA and DAHC, the City assists

low‐income homeowners in maintaining their units. Grants and loans are provided for

reconstruction, rehabilitation, and minor repairs. These programs continue to maintain and

improve Denton’s low/mod neighborhoods. Also, the City of Denton is currently working on a

program that will provide fee waivers or reimbursements for non‐profit developers of affordable

single‐family homeowner or rental unit projects. This will provide additional funds to non‐profits

and City of Denton programs to improve additional low/mod housing.

Section 35.12.5 of the Denton Development Code, states that the minimum heated floor area

requirements for single‐family dwellings in any zoning district is 900 square feet. This would allow

affordable housing developers such as Habitat for Humanity and Denton Affordable Housing

Corporation to build 1,000 square foot homes.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)

The small increase in 2017‐18 CDBG and HOME funding was helpful in providing additional

services to those in need in the Denton community. Historically, the City of Denton has provided a

significant amount of general funds to support social service agencies assisting the “underserved”

population. In the 2017‐18 program year, the City committed $439,300 to support social service

CAPER 21


agencies that provide services to the underserved in the community. A total of 307,355 was from

the City’s general fund with $131,945 from CDBG. Nineteen (19) agencies, providing a variety of

services, were awarded funding. A significant amount of the funding was used to support

homeless prevention and services targeted to assist the homeless.

Actions taken to reduce lead‐based paint hazards. 91.220(k); 91.320(j)

In the 2017 Program Year, Community Development continued complying with the Lead Rule. In

2017‐18 the Minor Repair Program assisted 6 pre‐1978 units. Of those, two were tested for the

presence of lead‐based paint, with only one being found positive. The scope of work was adjusted

so that the paint‐disturbing work would be under de minimis. In the Home Improvement

Program, two projects were completed which required Abatement with Clearance achieved. In

the Homebuyers Assistance Program there was one pre‐1978 unit which failed its Visual

Assessment and the required repairs to its painted surfaces required Safe Work Practices and

Clearance which was achieved.

Actions taken to reduce the number of poverty‐level families. 91.220(k); 91.320(j)

The City of Denton has taken some major actions to support poverty‐level households and reduce

the number of these households. Over the past year, the City has taken steps to study the needs

of homeless and potentially homeless individuals and families. The Employ to Empower program,

supported by local funding, was developed to support homeless in need of employment. City

staff, appointed committee, and elected officials are now looking at other ways to assist this

population to become self‐sufficient and live in safe, affordable housing.

Monetary support continues to be provided to local child care facilities serving low to moderate‐

income households in an attempt to allow more poverty‐level families to obtain and maintain

employment. The City provides funding for staff salaries, food supplies, etc. while also providing

CDBG funds to maintain and/or upgrade the facilities.

The City’s Economic Development Department continues to support the growth of businesses in

the Denton community through business recruitment, retention and expansion efforts. City

Economic Development partnerships with K‐University, state workforce training resources, and

non‐profit organizations are continually refined to develop and sustain the relevantly‐trained

workforce companies need and to advance occupation/career goals of our citizens. Efforts have

begun to identify and support transportation options that better connect individuals with limited

or no transportation to livable‐wage employment opportunities.

CAPER 22


Actions taken to develop institutional structure. 91.220(k); 91.320(j)

As discussed in previous sections, the City is supporting both in funding and dedicated human

resources, a Housing Crisis Response System. From the support of programs, special projects

and system planning, the City is reaching its goal to ensure that there is a coordinated response

to homelessness as proposed in the City’s Consolidated plan:

1. Facilitate the continued growth and implementation of Coordinated Entry ‐ Coordinated

Entry (CE) was introduced in 2015‐16. It launched in December 2016 with ful implementation in

May 2017. CE policy and procedures were drafted and approved in 2017. CE is fully operational

with the establishment and management of a Housing Priority List that includes, by‐name‐ all

persons experiencing literal homelessness and assesses in CE in Denton.

2. Ensuring the continued delivery of housing placement and supportive services for the

homeless. The City has invested both funding and resources to support the continued delivery

of quality housing and supportive services programs for the homeless and those at‐risk of

homelessness.

In the 2017‐18 program year:

*Funded homeless food, shelter and housing programs through CDBG and General Funds in the

amount of $925,500

*in 2016‐17 the City of Denton and United Way of Denton County entered in and have renewed

annually by Memorandum of Understanding into a public‐private partnership to jointly fund a

collective impact homelessness initiative. Funding in 2016‐17 was for $40,000, in 2017‐18 it was

increased to $80,000.

*The Denton County Homeless Leadership Team was formed in 2015‐16 with a mission to

foster an effective and coordinated system of homelessness prevention and intervention,

resulting in homelessness that is rare, brief and nonrecurring. In 2016‐17 it met monthly and it

approved its Strategic Plan, facilitated additional collaborative funding for homelessness

initiatives with the City of Denton, City of Lewisville and the County Commissioners court for

Denton County. Amounts included above. Under the leadership of the HLT, in 2017‐18 the

community is fully implementing of CE, created a managed Housing Priority List, conducted

bimonthly case conferencing to prioritize HPL clients and overcome housing barriers, and

identified ways to accurately track system performance measures to inform progress toward

community goals.

CAPER 23


3. Provide the environment for community‐wide data collection efforts that inform and

educate. These efforts are detailed in previous sections.

Certification of Consistency

Two certificates of consistency were approved by the City of Denton during the 2017‐18

program year for Denton County MHMR and Giving HOPE, Inc. for their Continuum of Care

(CoC) grants.

Actions taken to enhance coordination between public and private housing and social service

agencies. 91.220(k); 91.320(j)

Various collaborative efforts have been instituted to support coordination between housing

and social service providers. The Denton County Homeless Coalition and the Homeless

Leadership Team are examples of homeless service providers meeting with staff from the

Denton Affordable Housing Corporation, the Denton Housing Authority, the cities of Denton

and Lewisville, Denton County, as well as other stakeholders, to discuss housing the homeless

and potentially homeless. A landlord’s forum to discuss affordable housing issues was held on

October 19, 2017. The forum was an effort to meet with local rental property owners and

managers and educate them regarding the need for affordable housing and how the private

and non‐profit rental property owners could work to support Denton’s low‐income

households. The City of Denton Community Development staff works with several

collaborative groups, such as the REACH Center for Independent Living, the Denton County

Veterans Coalition and the North Texas Regional Housing Assessment Team. These

organizations and many others seek out solutions to assist those in need.

Identify actions taken to overcome the effects of any impediments identified in the

jurisdictions analysis of impediments to fair housing choice. 91.520(a)

The City of Denton’s analysis of impediments to fair housing choice indicated that there

continues to be no overt barriers to fair housing. The activities carried out over the past year to

support fair housing include the following:

Weekly advertisements in the local Denton Record‐Chronicle newsletter providing

information regarding how to get assistance in filing a fair housing complaint;

Community Development Division continues to work with local lenders and real estate

professionals to support fair lending and fair housing practices.

Information was included in the fall 2017 Community Development newsletter,

CAPER 24


providing residents with information on the fair housing public hearings that were being

held in the community;

Information regarding how to participate in a fair housing survey was included in the

February 2018 Community Development newsletter;

Staff worked with the United Way and local non‐profit housing providers to host a

Landlord Forum last October. At the Landlord Forum, Community Development staff

reviewed fair housing issues and the efforts being taken by the North Texas Regional

Housing Assessment Team to support fair housing in the Dallas – Fort Worth Metroplex.

Provision of assistance to those with housing problems through both the Community

Improvement (code enforcement) Division and Community Development;

Translation of program and legal documents into Spanish;

Program information provided in quarterly English/Spanish newsletters;

Continued support and development of affordable housing such as the Housing Tax

Credit properties. Potential discussion and possible development of a new program to

provide fee waivers or reimbursements for development or maintenance of affordable

housing by non‐profit organizations. Denton currently has over 2,200 tax credit

units. An additional 150 units are now under construction.

On an annual basis, staff monitors Fairoaks Senior Housing complex to ensure

compliance with CDBG regulations. Monitoring includes review of files and inspection

of rental units.

CAPER 25


CR‐40 ‐ Monitoring 91.220 and 91.230

Describe the standards and procedures used to monitor activities carried out in furtherance

of the plan and used to ensure long‐term compliance with requirements of the programs

involved, including minority business outreach and the comprehensive planning

requirements

CDBG Program Monitoring Staff monitors Fairoaks Senior Housing complex to ensure compliance with CDBG regulations. Fairoaks provides quarterly tenant reports to Community Development (CD). These reports include the income information for each of the tenants currently residing in the facility. Fairoaks staff also provides information as to the most recent tenant income evaluation dates and the rent amount paid by each tenant. All tenants in the Fairoaks apartments receive a HUD 202 PRAC subsidy. Annual independent audits are submitted for review by City CD staff. Over the past year, CD has been working with the Fairoaks staff to complete two CDBG‐funded projects. As part of the project, CD has visited and inspected the areas to be renovated and determined that no additional improvements were necessary. Additional housing unit inspections will be conducted in October and November 2018.

Community Development Division is responsible for monitoring subrecipients using a

systematic process of review and evaluation of compliance with Service Agreement terms,

conditions, and policies. Multiple methods are used to monitor agency service performance and

agreement compliance. These include desk monitoring of documents submitted monthly by

agencies including reports, requests for reimbursement, financials, and governance documents;

informal monitoring involving routine record requests by email, phone, and letter; formal

monitoring evaluation involving telephone interviews and required meetings; and an on‐site

monitoring evaluation.

In the 2017‐18 program year, the City of Denton funded the following agencies with CDBG

funds: SPAN, Denton Co. Friends of the Family, Denton City County Day School, the Salvation

Army of Denton and Denton Parks and Recreation Summer Kids Camp. City staff completed

100% monthly desk monitoring for all grant funded agencies. Monthly desk monitoring

provided a review of requests for reimbursements to ensure all expense items where eligible

under the grant rules. The process has a strong system of checks and balances. All Requests for

reimbursements were then reviewed for eligibility and approved by Human Service

Coordinator, authorized by Community Development Manager, processed for payment by the

Administrative Assistant and then completed by the Finance Department. Additionally,

documented monthly monitoring included a review of financials and board governance

documents. If any monitoring documents were not up‐to‐date then informal monitoring

CAPER 26


involved a written request for correction to provide updated monitoring documents. This was

documented in the agency monthly report. In addition, there was a “HS Grant 6‐mo. Report and

Annual Monitoring Notice” provided to 100% of the agencies funded. Thirty percent of agencies

received formal monitoring based on indicators that the agency was below 50% in Expenditures

and/or Performance. The formal monitoring can include a review of a random selection of

project Case/Client Files; YTD General Ledger/Journals; YTD Bank Statements with

Reconciliations;

HOME Program Monitoring

The City of Denton currently has two HOME subrecipients that were monitored during the 2017

PY. A formal on‐site monitoring of Cumberland Presbyterian Home will be conducted in

October 2018. During the program year, City staff completes continued desk monitoring of the

Cumberland Presbyterian Children’s Home (Cumberland) HOME‐funded activities in 2017/18.

City staff plans to complete an on‐site visit in October 2018. Cumberland provides quarterly

financial reports, notice of board meeting and minutes. City staff continues to review income

information from Cumberland’s Single Parent Family Program tenants and has provided income

training to new staff. Denton monitored the Denton Affordable Housing Corporation on a more

enhanced basis than a formal monitoring throughout the 2017/18 PY. Ongoing monitoring was

necessary due to the hire of a part‐time executive director and a volunteer construction

manager and to ensure compliance with HOME regulations prior to agency expenditure. City

staff completes continued desk monitoring of the Denton Affordable Housing Corporation’s

(DAHC) HOME‐funded activities in 2017/18. City staff plans to complete an on‐site visit in

October 2018. Current monitoring activities include the following:

1.) Reviewed and approved tenant income documentation prior to recertification and

renewal of leases or new certifications.

2.) Completed inspection of HOME‐funded rental inspections. See Attachment 5 – Rental

Inspection for results of all rental inspections.

3.) Reviewed and approved the Quarterly Project Compliance for Rental Housing Report to

ensure compliance with rents limits and term of leases.

4.) Review of quarterly financial reports, notes of board meetings and minutes.

5.) Completed a re‐certification of Denton A,ffordable Housing Corporation.

6.) Provided income training to new staff including new director.

7.) Review work‐writes, bids, cost estimates and completed inspection at different stages

(pre, in progress and finals inspections).

CAPER 27


Citizen Participation Plan 91.105(d); 91.115(d)

Describe the efforts to provide citizens with reasonable notice and an opportunity to

comment on performance reports.

Citizens have a variety of ways to provide comments on all Community Development programs

and projects throughout the year. To ensure citizen participation in the 2017/18 performance

report process, the city followed its 2015‐19 Citizen Participation Plan. A notice was placed in

the Denton Record Chronicle on October 9, 2018 requesting public comments on the 2017/18

CAPER. The advertisement stated that the City of Denton was accepting comments on the

performance report from October 10 through 24 on the status of community development

projects. The advertisement also included the location of the draft report. The affidavit of

publication for the advertisement is located in Attachment 4. No comments were received

during the 15‐day comment period.

CAPER 28


CR‐45 ‐ CDBG 91.520(c)

Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives

and indications of how the jurisdiction would change its programs as a result of its

experiences.

The City of Denton completed the following amendment during the 2017 program year:

1. The City of Denton amended the 2016 and 2017 Action Plan for Housing and Community

Development to reallocate $90,000 in 2016 HOME funds and $56,950 in 2017 HOME

funds from Habitat for Humanity of Denton County. The projects were canceled by

Habitat for Humanity of Denton County. A total of $146,950 will be reallocated during

the 2018 program year to the Home Improvement Program.

2. The City of Denton is also amending the 2016 Action Plan to change the use of $52,257

in HOME funds. In 2016 a total of $52,257 was allocated to the Denton Affordable

Housing Corp’s Affordable Housing Opportunity Program. DAHC has requested a change

in the use of the funds to the Rental Rehabilitation Program.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)

grants?

No

[BEDI grantees] Describe accomplishments and program outcomes during the last year.

CAPER 29


CR‐50 ‐ HOME 91.520(d)

Include the results of on‐site inspections of affordable rental housing assisted under the

program to determine compliance with housing codes and other applicable regulations

Please list those projects that should have been inspected on‐site this program year based upon

the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues

that were detected during the inspection. For those that were not inspected, please indicate

the reason and how you will remedy the situation.

The City of Denton inspects the rental rehabilitated units based on HOME regulations – 1‐4

rental units are inspected every 3 years; 5‐25 units are inspected every 2 years; and more than

25 units are inspected yearly. The Rental Inspection Schedule located in Attachment 5 for the

2017/18 program year includes results of the on‐site inspections of affordable rental housing

assisted under the HOME program. During on‐site inspections, any minor issues that were

identified by the Community Development Inspector were corrected.

Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.

92.351(b)

The City of Denton housing programs were affirmatively marketed to low income and minority

households throughout the city. The following is a list of actions taken to affirmatively market

to low income and minority households during the 2017 program year:

Program information is available in English and Spanish with bi‐lingual Spanish‐speaking

staff available to applicants when needed.

Inspector carries a supply of housing program information brochures in his vehicle and

distributes to residents of substandard properties.

Community Improvement Department officers carry our brochures and provide them to

residents of substandard properties.

In an effort to keep owner‐occupied affordable housing in good condition, every household

receiving a minor repair grant, when it is eligible, is encouraged to apply to the home

improvement program waiting list for a more extensive home improvement.

When minor repair projects are approved, staff assists clients when needed, to apply for

weatherization work through Community Services Inc.

Housing programs are highlighted quarterly in the Community Development Newsletters

that are distributed to a large and versatile mailing and email list.

The City of Denton Cable Channel (DTV) advertises CD housing assistance programs on a

regular basis. Denton non‐profit agencies refer households to the Community Development

Division when housing repairs are needed.

CAPER 30


A link to the Community Development Division is on the web with listings of program

descriptions, requirements and information needed on how to apply for assistance.

HIP applicants are given an option to allow a yard sign that advertises the Home

Improvement Program to be placed in their yard during rehab or reconstruction.

Community Development generates quarterly newsletters. Distribution goes out to non‐

profit agencies, former clients, contractors, and others. The CD programs are marketed to

the community.

An article on the Minor Repair and Home Improvement Program was included in the City of

Denton’s bi‐monthly newsletter that goes out to all interested citizens.

Information on all programs was provided at the Participating Lenders and Real Estate

Buyer’s Agents Training.

CD brochures are available in the following special events: Annual State of the City –

February 2018; Keller Williams Realty Seminar ‐ June 2018; Neighborhood Empowerment

Summit ‐ October 2017; Veterans Stand Down and Resources Fair ‐ October 2017; Hunger

Coalition Resource Fair – March 2018; Denton County DASH – April 2018; Financial

Conference – February 2018.

Refer to IDIS reports to describe the amount and use of program income for projects,

including the number of projects and owner and tenant characteristics

A total of $150,146.32 in HOME Program Income was spent on assisting 3 homeowners through

the Home Improvement Program. Below are the homeowner characteristics:

Eighty‐three percent had incomes below 50% of the area median income.

Twenty‐five percent were African American.

Twenty‐five percent were of Hispanic ethnicity.

Seventy‐Five percent were elderly households.

Fifty percent of homeowners were disabled households.

Twenty‐five percent of homeowners were small households.

Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES

ONLY: Including the coordination of LIHTC with the development of affordable housing).

91.320(j)

The City carried out the following activities during the 2017‐18 program year to foster and

maintain affordable housing for Denton residents:

1. Funded the City’s Home Improvement and Minor Repair programs to assist low and moderate‐income homeowners in maintaining their housing units and meeting their needs for

CAPER 31


safe and decent housing;

2. Continued to support the City’s Homebuyer Assistance Program by allocating funds for down payment, closing costs, and principal reduction assistance to low and moderate‐income homebuyers;

3. Supported the Denton Affordable Housing Corporation’s (DAHC) efforts to increase the number of affordable rental housing units;

4. Worked with the Denton Housing Authority to support the development of additional affordable housing tax credit units and to obtain additional vouchers through the Mainstream Housing Voucher Program;

5. Work with the Development Services Department to implement a fee waiver or reimbursement program that will support the development and maintenance of affordable single‐family units.

CAPER 32


Attachment 1 ‐ Beneficiaries and Goals 2017/18

CAPER 33


CAPER 34


CAPER 35


Attachment 2 ‐ Map on Housing Units 2017/18

CAPER 36


Attachment 3 ‐ Resource Table 2017/18

CAPER 37


CAPER 38


CAPER 39


Attachment 4 ‐ Affidavit of Publication 2017/18

CAPER 40


Attachment 5 ‐ Rental Inspections and Rehab Ratio 2017/18

CAPER 41


2017/18 caper report final - city of denton€¦ · progress the jurisdiction has made in carrying...

Documents