2017 daniel boone council popcorn guide
TRANSCRIPT
2017 Daniel Boone Council
Popcorn Guide
Important Dates Friday, September 8, 2017
FINAL day to commit to participate in sale
Monday, September 11, 2017
Show and Sell Orders Due*
Friday, September 22, 2017
Show and Sell Order Pick Up
Show and Sell and Take Order Sales Begin
Friday, October 27, 2017
Sale Ends
Sunday, October 29, 2017
Popcorn Take Orders Submitted Online*
Wednesday, November 1, 2017
Show and Sell Payments Due*
Unit Prize Orders Due
Friday, November 10, 2017
Take Order Popcorn Pick Up Day
Thursday, December 7, 2017
Take Order Payments Due *
*Requirement for bonus 2% commission
Unit____________ Popcorn Kernel_____________________
• www.sell.trails-end.com
• www.danielboonecouncil.org
• www.bsaprizemania.org
Contacts
Cataloochee
Robert Garrett (414-331-0699)
Judy Madill (828-293-9116)
SoQua
James Hyleman (828-275-3075)
Babette Thompson (828-273-3598)
Terrora
Sarah Barnett (423-741-2426)
Beth Ann Russell (828-329-1220)
Toe River
James Hyleman (828-275-3075)
James Hulgan (423-443-9181)
Nantahala
Robert Garrett (414-331-0699)
Eddie Hollifield (828-269-1832)
Council Contacts
Council Popcorn Staff Advisor
Paul Hollier
423-202-8069
Questions: Trail’s End Website
Jennifer Fox
828-254-6189 ext. 21
Questions: Billing
Kim Stuart [email protected]
828-254-6189 ext. 14
Key Websites
Important Dates
Friday, September 8, 2017
FINAL day to commit to participate in sale
Monday, September 11, 2017
Show and Sell Orders Due*
Friday, September 22, 2017
Show and Sell Order Pick Up
Show and Sell and Take Order Sales Begin
Friday, October 27, 2017
Sale Ends
Sunday, October 29, 2017
Popcorn Take Orders Submitted Online*
Wednesday, November 1, 2017
Show and Sell Payments Due*
Unit Prize Orders Due
Friday, November 10, 2017
Take Order Popcorn Pick Up Day
Monday, December 4, 2017
Take Order Payments Due *
*Requirement for bonus 2% commission
Calendar
Kickoff Dates
Unit representative MUST
ATTEND kickoff to earn
additional 2% bonus
commission.
Terrora
Wednesday, Sept 6
Cummings Memorial United
Methodist Church
1 Banner Farm Rd.
Mills River 28759
7:00 p.m.
SoQua
Wednesday, August 23
Fun Depot
7 Roberts Rd.
Asheville 28803
6:30 p.m.
Toe River
Thursday, Sept 7
1st Baptist Church
125 Tappan St.
Spruce Pine, NC 28777
7:00 p.m.
Cataloochee
Thursday, Sept. 7
1st Baptist Church
669 W. Main St.
Sylva, NC
7:00 p.m.
Nantahala
TBA
Andrews United Methodist
Church
101 Chestnut St.
Andrews, NC 28901
Why Trail’s End?
NEW for 2017:
• Chocolate Lover’s Collection added Pecan Clusters to the product mix.
• Salted Caramel Crunch: It’s not too sweet, not too salty, but just right!
• ALL products are offered during both portions of the sale for 2017.
2017 Product Mix
2017 Unit Commissions
❖ 28% Base Commission
+9% Incentives Based Commission
Requirements for +9%
• 2% Attend District Kickoff and Sign Up to Sell
• 2% Meet all deadlines for placing orders and making payments
• 5% DO YOUR BEST! Beat your best sales from the last four years by at least $1.00 (includes
On-line, Show & Sell and Take Order sales)
+ 5% Commission in lieu of prize option available for all units this year!
POSSIBLE 42%COMMISSION FOR ALL UNITS
2017 Prize Program Highlights:
• Each prize level has items for ALL ages.
• Top Name brands.
• Items will be available from the Scout Store.
• Leaders will order online, it will be approved by Council once all accounts are final and all prizes are
shipped directly to the leader with no extra cost.
• Scouts can combine or go down levels to receive the prizes they want! Example: If a Scout sells $2,000,
they can choose a prize at the $2,000 level or choose a prize from the $1,500 level and two from the
$225 level. Any combination will work as long as the sum equals the total amount of sales!
• If the product is defective, it can be returned to the Scout Store and a new prize will be shipped to the
Scout.
2017 Highlights and Incentives
2017 Highlights and Incentives
2017 Highlights and Incentives
2017 Highlights and Incentives
1. Go to the following URL: www.bsaprizemania.org
2. Log in using the username and password provided to you.
a. Example: User name: [email protected] and password: PeeDeeCouncil
3. Once you have accessed the website you have access to complete step by step instructions for placing your order
if you would prefer a visual reference. Look under the tab called “Program and Instructions and Flyers”, scroll to
the bottom of the page and select the following file: “How to Redeem for Your Prizes”. You can print this
directly from the website.
4. If you are a new user without a user name and password please follow the “New User”, Instructions to gain access
to your information.
5. If you have forgotten your password please follow the “Retrieve Your Password” prompts.
6. To Place an Order simply process as follows:
a. Please note that there are instructions on every pages as to what to do and where to go next. If you get
lost read.
i. Click on the “Shop Tab” and wait for the screen to change.
ii. Click on “Choose Your Prizes” You can sort the prizes by Product Code, Description, and Prices
from low to high or high to low by selecting the drop box located at the middle of the page.
1. Scroll to the bottom of the page to begin selecting your prizes.
2. You can enter all quantities for each of the items you wish to order and then select “Add
to Cart” on one of the items. Once it has been selected all items will upload.
b. Scroll back to the top of the page and select the “Shipping Info” tab located in the upper right corner of
the page.
i. Fill in the Name of the person that will be receiving the shipment
ii. Carefully enter the ship to address
1. Please check for accuracy
c. Go back to the upper right corner of the page and select “View Cart”.
d. Review your order. You can make any additions or subtractions to the quantities. You can also remove
an item completely from the order by clicking on the “Remove” button located on the far left side of the
order screen.
e. “Save the Cart” located at the bottom left of the order page.
f. Proceed to “Checkout” tab located at the upper right corner of the page.
g. Fill in the invoicing information needed:
i. Attention
ii. Unit Number
iii. Select Pack, Troop, Crew from the drop down box
iv. Phone Number
v. Number of Scouts Selling
vi. Total Pop Corn Sales
h. The Final Step is to “Submit Order”
7. The Council Approver and Unit Kernel will receive immediate notification of the order via email.
8. The order has moved to the “Order Pending” queue. Where it will stay until the Council Approver has approved
the order and submitted it for processing.
9. Please note that you have an instructional manual on your Prize Mania website along with a complete FAQ
document.
If you have any questions please fill free to email the Customer Support Center at
[email protected] or call us at 800-323-0736 between the hours of 8:00am to 7:00pm
Eastern Standard Time. We will be happy to assist you.
2017 Placing your units/scouts prize order
Popcorn “FILL IT UP” Weekly Prize Program
Weekly Drawings
• Each time a Scout fills up a sales form (30 orders) – get it to the Council Service Center to be entered
into a drawing for additional prizes
• Be sure each order form includes the Scout’s name and unit #
• One prize for a Cub Scout and One prize for a Boy Scout, Venturer or Explorer will be awarded each
week for 5 weeks
• Form must be in the Council Service Center NO LATER THAN Friday @ 4:00 p.m. each week to be
entered into the drawing to be held the following week.
• Any form not winning a prize will be re-entered in the following week’s drawing. Winning forms will
be re-entered for the Grand Prize.
• The more forms you send in the greater your chances of winning!
• When sheets are submitted earlier, the scout will be eligible for more drawings!
• Unit popcorn kernels will be notified if one of your Scouts wins the weekly prize.
• Prize: $50 Gift Card
• Grand Prize Drawing – Final Week – I-pod Shuffle or a $100 Gift Card
Basic Rules for FILL-IT-UP Incentives:
• Unit kernels should encourage scouts to turn in their order forms as soon as they are filled.
• Unit kernels send a copy of the order form to Paul Hollier by either 1) scan and email to
[email protected], 2) fax to Paul Hollier @ 828-252-4818 or 3) drop off a copy at the
council office
• Sheets may not be combined with other scouts to complete a sheet.
• Entries on the sheets must be unique customers – no adding Great Aunt Sally on your sheet six times
for the six containers she ordered! If you submit multiple sheets, Great Aunt Sally can only be
counted once.
PLEASE MAKE SURE THE SCOUT’S NAME
AND UNIT # IS ON THE SHEET!
A Scout is Trustworthy. Please respect the spirit of the contest and do not attempt to subvert the rules.
2017 Highlights and Incentives
• Unit leaders must order patches when they order their other prizes.
• Part of National Supply’s prize program.
2017 Highlights and Incentives
GETTING STARTED:
Each year, Units plan their Scouting year with fun and exciting activities. These activities can be costly and the
Trail’s End Popcorn sale can be helpful in offsetting these cost. This section will help your Unit through the
starting process and the different forms of selling.
Tips for Getting Started:
1. Determine your Unit’s Budget.
2. Recruit a Unit Popcorn Kernel.
• Unit Popcorn Kernel: The Unit Kernel is one that organizes, motivates and relays information to the
Unit to keep them on track throughout the sale.
3. Determine a Unit Selling Goal.
4. Determine what selling types will work best for the Unit – Show & Sale, Take Order or Online.
5. Hold a Unit Kick Off.
6. Visit: www.trails-end.com to get started.
What is Show & Sell?
Show and Sell is designed to be done as a “see the product before you buy” sale. It can be done in front of retail
locations, at church dinners or following worship services, at sporting events… anywhere there would be a
crowd” of potential consumers.
Show and Sell Tips:
1. Choose the Show-n-Sell location carefully. Keep in mind that when consumers go to the store they are
typically looking for a bargain/good deal.
2. Consider other types of functions (church or sporting events) that might offer potential customers more
charity-minded.
3. Be mindful of the products that are made available for the Show-n-Sell. Are you trying to sell more
items at a lower price point, or fewer items at a higher price point?
4. Be sure to make clear to the consumer that approximately 70% of the purchase price of the product
goes to support LOCAL SCOUTING. They are not only purchasing a product; they are also making a
DONATION to support the development of our youth.
Getting Started
Getting Started/Show & Sell
Guidelines:
1. Participation in the Show and Sell portion of the popcorn sale is optional.
2. Units must order in full cases only.
3. Units participating in the Show and Sell must keep (and pay for) all popcorn ordered. However, the unit
popcorn kernel should use the remaining product to fill orders from the Take Order portion of the sale
before placing a final order.
4. Commissions for Show and Sell are the same as Take Order.
5. Units should secure your own location, date and times for Show and Sell unless otherwise stated by the
Council Popcorn Advisor.
6. Scouts may earn prizes for Show and Sell. These should be added to the unit’s Prize sheet for the Take
Order Sale that is turned in at the end of the sale.
7. All Show and Sell orders are due by noon, Monday September 11, 2017.
8. Show and Sale order must be picked up on Friday September 22, 2017.
9. Payment for Show and Sale product orders is due Wednesday, November 1, 2017.
10. If you have any questions or concerns call your District Contacts.
11. PRODUCT RETURNS WILL NOT BE ACCEPTED.
How to place your Show and Sell Order?
1. Sign in to your Popcorn System account (login information provided by your council)
2. Click on the Unit Orders menu
3. Click New Unit Order, and select the Campaign (eg. Fall 2017) and the Order from the dropdown menus
4. Enter the quantity of cases needed next to each product.
5. Click on Save Changes
6. When your order is complete, click on Submit to Council
Getting Started/Show & Sell Cont.
Ordering Denominations
Depending on the order, you may have the option to order in just cases, or possibly even cases and containers.
CS = Case
A case contains multiple selling units of any given Trail's End product (eg. There are six 18pk cartons of
Unbelievable Butter in one case)
CT = Container
An individual selling unit of any given Trail's End Product (eg. One 18pk carton of Unbelievable Butter)
Containers : Case
Each product line displays a case per container ratio (eg. 6:1). For example, there are six 18pk cartons of
Unbelievable Butter in one case.
How to add Scouts to the Popcorn System
1. On your Unit Home Page, click on the Scouts menu
2. Click on New Scout (circled in red below)
3. Enter the First Name & Last Name
4. When you are done, click Submit
5. Scouts that have registered online selling accounts, and that are associated with your unit will already be
displayed in your Scout list
Getting Started/Adding Scouts to System
Getting Started/Show & Sell Cont.
How to credit your Scouts for Show and Sell and Take Order:
1. On your unit Home Page, click on the Scout Orders menu
2. Click the Scout Tracking button
3. When your Show and Sell sales are complete, enter the total amount sold by each Scout under the Show
and Sell column
4. When your Take Order sales are complete, either enter the total amount sold by each Scout in the Take
Order column, or click on Enter Order
• If you clicked on Enter Order, select the campaign and the appropriate order from the dropdown menus,
enter the total quantity sold by Scout for each item, and click Save
5. Return to the Scout Tracking menu to continue entering sales for each Scout. Complete these steps for all
Scouts.
Getting Started/Crediting Scouts
What is Take Order?
Take Order is designed for individual Scout sales or for Unit sales. It is the second part of the popcorn sale.
Take Order sales are similar to a candy sale from your school. A Take Order Form is issued to the Scout from
the Unit Kernel and the Scout places orders from the form. Forms can be taken door to door, to parent’s work
places, schools, hospitals and even shopping centers! In order to maximize your Unit’s selling potential, it helps
to do both sales – Show & Sale & Take Order. Take Order Forms should be issued as soon as the popcorn sale
begins. Your Scouts can be selling at home and then assist with the planned Show & Sale dates.
Take Order Tips:
1. Issue Take Order forms at the beginning of the sale.
2. Promote the Weekly Drawing, Bonus Prizes and Top Selling Scout Awards to help boost sales.
3. Scouts can use portions of the Show & Sale to receive credit for their Take Order sales.
Take Order Form:
Getting Started/Take Order
Guidelines:
• Participation in the Take Order portion of the sale is optional.
• Fill orders with the remaining Show & Sell product before placing the Unit’s final
order.
• The final order is ordered by containers.
• Scouts can earn prizes.
• All take orders are due by noon, Sunday, October 29, 2017.
• Take orders must be picked up on Friday, November 10th, 2017.
• Payment for Take Order products are due on Monday, December 7th, 2017.
• Product returns are not accepted.
Getting Started/Take Order
How to place your Take Order?
1. After you have added all sales by Scout, click on the Unit Orders menu
2. Click the New Unit Order button, and select the campaign and the appropriate order from the dropdown
menus
3. The Total Scout Need column shows the orders you entered on the Scouts / Scout Tracking pages
4. If you have leftover Show and Sell product, use it to fill your Take Order by entering negative numbers in
the Order Adjustment column. (column in red below)
5. Your final order will be listed to the right under the Council Order column
6. Double check all of your numbers before submitting to your Council
7. Click on Save Changes
8. When your order is complete, click on Submit to Council
Getting Started/Take Order Cont.
Getting Started/Take Order Cont.
What is On - Line Sales?
On Line sales is the final selling type that is used for family and friends that live outside of the area or
missed the Scouts selling in our area who still want to buy popcorn.
On Line Tips:
• Reach friends and family who live far away.
• Orders ship directly to consumer.
• Commissions are paid to the council and passed on to the unit.
• On Line sales count toward the $2,500 College Scholarship.
Guidelines:
1. Participation is optional.
2. On Line sales only count towards Scouts Sells during the selling time frame. (September 22nd – October
28th)
3. All products are offered on line including new products. (various chocolate products, coffee, etc...)
4. Visit www.trails-end.com to place orders and learn more.
Getting Started/On Line Sales
On Line Sales Scout Registration
Show & Sell – Pick up date is September 22nd – Pick up times will be arranged by the
District Contacts.
All Districts
Take Order – Pick up date is November 10th – Pick up times will be arranged by the
District Contacts.
SoQua/Toe River Nantahala
Terrora Cataloochee
Delivery Locations/Show & Sell
Ingle’s Store #7
29 Tunnel Road
Asheville, NC 28805
Ingle’s Store #7
29 Tunnel Road
Asheville, NC 28805
Henderson County Public Schools
246 Education Drive
Flat Rock, NC 28731-8573
Diversified Exposition Services
264 Wilkes Crescent St.
Sylva, NC 28779
United Methodist Church—
Andrews
101 Chestnut St.
Andrews, NC 28901
Delivery Locations/Take Order
Boy Scouts of America Daniel Boone Council
333 West Haywood Street
Asheville, NC 28801
828.254.6189
www.danielboonecouncil.org
Camp Daniel Boone 3647 Little East Fork Road
Canton, NC 28716
www.campdanielboone.org
Lumpkin Adventure Base 655 Nichols Branch Road
Franklin, NC 28734
www.lumpkinadventurebase.org
Proudly serving over 4,000 youth and families in WNC!