2016 njgfoa efficiency through mcsj - edmunds · 9/22/2016 3 color themes color themes - --- css...

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Efficiency through MCSJ

September 22, 2016

Agenda Items Agenda Items Agenda Items Agenda Items

end user personalizationend user personalizationend user personalizationend user personalization• workspace, favorites, themeworkspace, favorites, themeworkspace, favorites, themeworkspace, favorites, theme

eeee----commercecommercecommercecommerce• eeee----bills, ach payments, bills, ach payments, bills, ach payments, bills, ach payments, po’spo’spo’spo’s, vouchers, , vouchers, , vouchers, , vouchers, apapapap & & & & prprprpr checks, permits, violations, licenseschecks, permits, violations, licenseschecks, permits, violations, licenseschecks, permits, violations, licenses

• smssmssmssms text messagestext messagestext messagestext messages

mobile (smart phone mobile (smart phone mobile (smart phone mobile (smart phone ---- pads) applicationspads) applicationspads) applicationspads) applications• requisition management, meter management, inspection results, requisition management, meter management, inspection results, requisition management, meter management, inspection results, requisition management, meter management, inspection results, resident selfresident selfresident selfresident self----serve, serve, serve, serve,

attendance & leave time, animal finderattendance & leave time, animal finderattendance & leave time, animal finderattendance & leave time, animal finder

document, contract, & project managementdocument, contract, & project managementdocument, contract, & project managementdocument, contract, & project management

24242424----7777----365 web portals (citizen & employee engagement)365 web portals (citizen & employee engagement)365 web portals (citizen & employee engagement)365 web portals (citizen & employee engagement)• wippwippwippwipp, employee self, employee self, employee self, employee self----serve, vendor portal, residentserve, vendor portal, residentserve, vendor portal, residentserve, vendor portal, resident----self serve, construction permit selfself serve, construction permit selfself serve, construction permit selfself serve, construction permit self----serve, serve, serve, serve,

financial dashboardfinancial dashboardfinancial dashboardfinancial dashboard

mcsjmcsjmcsjmcsj selfselfselfself----hosted or hosted computing environmenthosted or hosted computing environmenthosted or hosted computing environmenthosted or hosted computing environment

a) included with mcsj solution

b) additional mcsj offerings

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End User WorkspaceEnd User WorkspaceEnd User WorkspaceEnd User Workspace

FavoritesFavoritesFavoritesFavorites

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Color Themes Color Themes Color Themes Color Themes ---- CSSCSSCSSCSS

EEEE----Billing and Auto ACH Payment Billing and Auto ACH Payment Billing and Auto ACH Payment Billing and Auto ACH Payment

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Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery –––– PO’s & VouchersPO’s & VouchersPO’s & VouchersPO’s & Vouchers

Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery –––– AP & PR ChecksAP & PR ChecksAP & PR ChecksAP & PR Checks

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Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery Electronic Document Delivery –––– SMS Text MessagesSMS Text MessagesSMS Text MessagesSMS Text Messages

Storm Preparation

Shut Off Warnings

Event Updates

Hydrant Flushing

Flash News

Road Closings

And so much more ……

Mobile & Smart Phone Apps Mobile & Smart Phone Apps Mobile & Smart Phone Apps Mobile & Smart Phone Apps

advantages of advantages of advantages of advantages of mcsjmcsjmcsjmcsj mobile appsmobile appsmobile appsmobile apps- most everyone has a smart phone!

- no additional costs for internet service

- interface dynamically and directly to

primary mcsj database whether self-hosted

or hosted

- apps are free and easily downloadable from

google play or the apple iStore.

- good or bad, you always have your phone

with you!

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Initial sign on App Icon Push NotificationPush Notification


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Additional Requisition OptionsAdditional Requisition OptionsAdditional Requisition OptionsAdditional Requisition Options

** Unlimited number of attachments

** Any file type (pdf, doc, xls, png, jpg, etc)

Document ManagementDocument ManagementDocument ManagementDocument Management(easy attachments) (easy attachments) (easy attachments) (easy attachments)

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Documents entered by an end user will flow logically through the system. An example is

a proposal entered by a requisition user, will be accessible in the purchase order or any

inquiry into the transaction.

Contract & Project ManagementContract & Project ManagementContract & Project ManagementContract & Project ManagementRequisitions, purchase orders can be charged to

standard or supply contracts. Requisition, PO,

and voucher line items can be accumulated to a

tracking ID.

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Web Portals Web Portals Web Portals Web Portals –––– mcsjmcsjmcsjmcsj WIPPWIPPWIPPWIPP

Also available with WIPP:

IVR (phone) inquiry & payments – multi-lingual

counter credit/debit card payments

self-serve kiosk credit/debit/ach payments

2 new action boxes

Employee SelfEmployee SelfEmployee SelfEmployee Self----ServiceServiceServiceService

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Vendor Portal Vendor Portal Vendor Portal Vendor Portal

optional

Vendor Portal Vendor Portal Vendor Portal Vendor Portal

optional

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Public & Private Attachments & FormsPublic & Private Attachments & FormsPublic & Private Attachments & FormsPublic & Private Attachments & Forms

SelfSelfSelfSelf----Hosted verse HostedHosted verse HostedHosted verse HostedHosted verse Hosted

HINT: always pick the application first, then the computing environment

SelfSelfSelfSelf----HostedHostedHostedHosted HostedHostedHostedHosted

responsible for providing and maintaining the

server(s) that mcsj will operate on

mcsj operates in an AWS EC2 hosted

environment where maintenance/updates are

ea’s responsibility

server(s) controlled and secured by your

organization

server(s) controlled and secured by AWS &

edmunds & associates

external computing and peripheral devices

responsibility

external computing and peripheral devices

responsibility

Self-Hosted AdvantagesAdvantagesAdvantagesAdvantages Hosted AdvantagesHosted AdvantagesHosted AdvantagesHosted Advantages

quantitative total cost of ownership (TCO) should

be lower over a period of time

no server(s) maintenance or hardware-software

finger pointing

system performance not dependent on internet

connection

mcsj upgrades and redundant backup automatic,

no internal staff involvement

security and computing environment controlled

by internal or external IT staff

beneficial to those with limited or poor IT

resources