2015 campaign team training. cfc overview office of personnel management (opm) update norcal cfc...
TRANSCRIPT
2015
Campaign Team Training
CFC Overview Office of Personnel Management (OPM) Update Norcal CFC Overview Campaign Team Overview
Team Member Role & Responsibilities Campaign Timeline Solicitation Tips, Tools & Activities Giving Methods Pledge Collection & Reporting PII & OSI Security Tips & Tools Q&A
Overview:
2 Thank you for partnering with the CFC!
Online Giving
Donor Confidentiality
Efficiency - Reduced administrative workload
Accuracy
PII
Multiple Giving Platforms
Lack of Reporting Mechanism for the Government platforms
EEX
myPay
OPM Strategic Focus
3 Thank you for leading the CFC!
OPM Universal Giving
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Fed Members
Local – All Regions National International
Online Universal Giving
IndependentsFederations Federations FederationsIndependents Independents
Fed MembersFed Members
5 CFR 950 OPM Directives B-325023, Occupational Safety and Health Review Commission--Refreshments for
a Combined Federal Campaign Event, July 11, 2014 http://www.gao.gov/products/B-325023 CFC Guidance (Memoranda) DoD Directives 503501 DoD Directive 503505 Air Force Regulations (AF36-3101) Army Regulations (AR600-29) Guidance from Specific Agencies
Ethics Officer General Council
CFC Regulations
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100% Awareness
100% Opportunity
100% Follow-Up
No Coercion
PII & OSI Compliance
Agency Ethics Rules
CFC Regulations & Rules Summary
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Choice – Employees designate to the charity than means the most to them
Convenience – Most agencies provide electronic pledging through payroll deduction which make larger gifts possible
Confidence - OPM and LFCC oversight; annual independent audit; random OIG audits
3 Cs of CFC
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Norcal CFC 2014 Results:
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Total: $3,125,239Universal: $138,630 - 4.4%
Norcal CFC 2014 Results:
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CFC Organizational Chart
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Executive CommitteeSupport
Federal Agency Directors & Military Senior Commanders
LFCCOversight & Mentorship
Agency Head Reps
Charitable Organizations
PCFOBoard of DirectorsCampaign Director
Campaign Coordinators
Employee Campaign Coordinators or Installation Project Officers
Unit/Dept Coordinators100 or more employees
Key Workers1 per every 25
OPMRegulators
Agency/Installation Team Overview
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Employee Campaign Coordinator (ECC) or Military Installation Project Officer (IPO)
Department or Mission Element Project Officers DPOC/MEPOC
Keyworkers (1:25)
Event & Activities Volunteers
Finance Officer//Payroll Coordinator
Communications Officer
Campaign Team Roles
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Employee Campaign Coordinator (ECC) or Military Installation Project Officer (IPO)
Team Leader! Recruit the Department/Directorate/Division Chairs Create the Campaign Plan for Facility/Installation Implement Campaign Activities
Kick Off Event Rally Fundraisers
Recruit Volunteer Assistants Finance Officer Public Relations/communications Coordinator Events Coordinator
Motivate & Inspire Team Oversee keyworkers
Contribution Collections, Reconciliation & Reporting Campaign Reporting
Overall Campaign Activities Pledge & Giving Activities
Campaign Team Roles
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Solicits Personnel Inspires & Motivates Giving
Group Presentation
Charity Speakers
Employee Testimonials
One-on-One Solicitation
One-on-One Follow up
Collect Traditional Pledge Form
Prepare Reporting Envelope
Verify Contents with Finance Officer/ECC/IPO
Distribute Thank You Gifts Donor Follow Up
Keyworker
Campaign Team Roles
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Administrative Assistant Team Support
Assists Agency Coordinator/Chairs or Military Installation Project Officer
Assists with coordination of campaign Assists with delivery of materials Assists with team contact information Assists with campaign communications Supports keyworker group meetings Enlists charity speakers Tracks all assigned unit information & activity
Campaign Team Roles
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Finance Officer Collect Contribution Envelopes from Keyworkers
Verifies Content
Provides Thank You Recognition Gifts
Records Envelope Contents on Ledger
Reconciles myPay Donor Report
Processes NEXUS Payroll Contributions
Verifies EEX Contributions
Maintain PII Compliance
Campaign Team Best Practices
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Secure Top-Down Support
Set a Timeline and Goal
Create Awareness
Coordinate Solicitation Process
Incorporate Fun
Campaign Celebration
The 8th Habit:
CFC Strategic Plan
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“Find your voice”… “…and inspire others to find theirs.”
Team Development/Training
Virtually Connect Personnel to CFC Charity Causes
Engage Newer Personnel & Young Federal Employees
Norcal Region Strategic Focus: Engagement
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nourish
strengthen
Care for
sustain
helpempower
transform
improve
Safeguardequip
CURe
Encouragerenew
motivate provide
Support
restore
supplyinspire
Be A Change Maker…
Protect
Promotional Materials Brochure & Poster
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Online Flyer
Thermometer
Post It Reminder
Post It Note
Get Your Give ON-Line
Training – “More Than Just a Bill”
Answers FAQs
Promoting
“Be a Change Maker”
“Thank you Feds”
“I Make It Possible”
link to CFC National Foundation website CFCToday:
http://www.cfctoday.org/_root/index.php?main_menu_id=1&content_id=5259
Videos:
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Campaign Activities
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ECC/IPO Campaign Planning: September Recruit Team
1 Keyworker for every 25 staff
Consider a Finance officer for larger agencies
Responsible for weekly turn-ins and pledge reconciliation
Events Committee - Ask former ECCs or KeyWorkers to serve on Events Committee
By spreading out the tasks, you ensure everyone has fun and will want to help out again next year
Campaign Activities
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ECC/IPO Campaign Planning: September Plan Activities/Events
Kick-off Fair
Charity Speakers at a Group Presentation (staff meeting or commander’s call)
Chili Cook-offs
Bake Sales
Burrito/Pancake Breakfast
Penny Wars
Your Ideas?
Campaign Activities
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ECC/IPO Campaign Preparation: September Event Kick-off/Activity Planning
Confirm Logistics Secure Charity Involvement
Charity Fair Charity Speaker
Create a Fun Element Recruit Event Speakers
Confirm Employee Testimonial Request Agency Head/Dept Head to speak
Campaign Activities
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ECC/IPO Campaign Implementation: Late September
Receive Materials Pick Up Denver Federal Center/ Building 123 PAFB (flight line)
PCFO Delivery By Hub Account Manager By USPS Mail delivery (remote offices)
Promote Campaign Post Promotional Posters Distribute Pledging Tools
Charity Brochure Pledge Form
Advertise Kick Off Event
Solicitation Activities
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Promote Campaign: 1 Oct – 15 Dec Group Presentations
Staff Meetings or Commander’ Call “Mini Kick-Offs”
Videos
Invite Speakers Charity Speakers list – www.norcalcfc.org – currently under
construction
Peer Testimonials
Terri’s Poem – Posted on website
Solicitation Activities
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Thank you for partnering with the CFC!
Mid Campaign Blitz: November 16 - 23 Get Your Give ON-Line
National campaign promotion
E-blasts
Flyers
Simplest means of giving
CFC Nexus
Employee Express
myPay
Solicitation ActivitiesFinal Blitz - December 1- December 15 Activities
Theme reminder
Giving Tuesday
Season of giving reminder
Tax Deduction reminder
Contribution cut off reminder
Electronic giving will be turned off COB Dec 15 reminder
Last call to submit your pledge reminder
All Contributions should be received by your Finance Officer by December 16 28
Solicitation Timeline
29 Thank you for partnering with the CFC!
Recommended Six Week Solicitation Window
(Most Effective & Efficient)
Solicitation:
Week 1 – 100% Awareness (Agency/Installation wide)
Kickoff Event/Activity
Week 2 – 100% Opportunity
Group Presentation (KW Department/Unit)
Week 3 – 100% Follow Up
Collect Pledges
Week 4 – 6 Follow Up
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Solicitation Activities
Awareness: Charity Fairs
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Campaign Events Mechanics Hub Director posts event to website Event post contains link to event registration workbook All eligible charities must register to participate Hub Director will collect registrations on behalf of
Chair/IPO Hub Director will compile all registrations into a master list Chair/IPO will inform Hub Director of number of charities
that can be accommodated in designated fair space Hub Director will conduct a random drawing of registered
charities if more register than space allows Hub Director will send randomly selected charities a
confirmation of participation Confirmation will include all pertinent event
logistics and information Regret notifications will be sent to charities that were
not randomly selected
Charity Fair Participants Charities must have participated in charity briefing
/speakers training Charities must have submitted Norcal CFC MOU Charities are trained to expect 3’ of display space Charity fair participants are trained on do’s and don’ts for
representing all CFC charities, CFC mechanics & CFC FAQs
Charity event participants should be provided logistics for event Date, time, location, set up Event schedule Security requirements Protocols
Presentation SpeakersCampaign Speakers Mechanics Overview
Charity speakers must have participated in charity briefing /speakers training
Charity speakers must have submitted Norcal CFC MOU Contact list of qualified speakers provided on website
Speakers may be contacted directly for engagement opportunities Speakers have been briefed on dos & don’ts for speaking engagements Contact 1-3 speakers for:
Keyworker training sessions Staff meetings Commanders Calls
Speakers are trained to limit presentation to 3 minutes Speaker should be informed of logistics for presentation
Location Time Security Parking Entrance
Solicitation Activities
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Awareness: Best Practices
Fundraisers
Check with Ethics Officers for any agency specific rules Make it fun Engage all personnel Fund Designations:
May designate to a specific fund BUT must provide pledge form for those participants who wish their contribution go to the charity of their choice
May designate to “undesignated” fund (goes to charities proportionate to their designations
May allow the “winner” or random draw participant to select charity designation
Collect funds Convert funds to money order Prepare pledge form –mark as “XYZ fundraiser”
Solicitation Tips
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Make the Ask
The Number One Reason People don’t Give…they weren’t asked
Provide campaign materials
Discuss reasons for giving
Personal, Family, Friend Service/Benefit Impact
Pay Forward – Future Impact
Encourage Payroll Deduction
Remain available as a resource
Say “thank you” often
Opportunity: Meaningful Contact
Solicitation Tools
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CFC Website: wwwnorcalcfc.org Searchable Charity Database Links to online giving sources ( NEXUS, EEX, myPay) PDF Brochure Fill in Pledge Form All Support materials Speakers’ List for Charity Speakers at group
presentation Template E-Blasts All Training materials Links to OPM Links to CFC National Foundation Website
Opportunity
Giving Methods
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Online: Employee Express or MyPay
Online Assisted:
Mobile Pledging
Credit Card Giving
CFC Paper Pledge Form
Pledging Online
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CFC Website: www.norcalcfc.org
To practice: https://emssdemo.dfas.mil/MYPAY.ASPX Login ID 999999991, Password Xma$1225
Giving Methods
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Reoccurring Gift:
Payroll Deduction – 90% of campaign
Employee Express – Participating Federal agencies
myPay
DoD Military and Active Duty Civilians
Independent Defense Agencies
EPA, Dept of Energy, HHS, VA
Nexus Payroll Deduction – All Personnel
Thank you for partnering with the CFC!
Combined Federal Campaign on Main Menu
myPay Pledging
41Click on myPay logo in top left corner
myPay Pledging
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Website Charity Search – www.norcalcfc.org
Login
Campaign Code & Confirm - 0106
Enter Charity
Enter Allotment Amount
Enter Unit Code – Keyworker provides
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myPay Pledging
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• Thirty-minute time limit for transaction
• Donor has no ability to change pledges electronically
• Work Address field is only an alpha-numeric field for tracking of military command/unit or Federal agency/office
• Some pledges by members of the military were not made in home geographic campaign area due to personnel records or donor entry
• Suggest personal confirmation of pledges $2,500 or higher;
• E-Mail Requirements– The work e-mail address must be official “.mil” or “.gov” address. This is for
any official communication within the government about the gift.
– The “acknowledgement e-mail address (if selected) must be personal, not “.mil” or “.gov.” OPM rules bar charities from communicating about the CFC inside official government channels.
myPay Pledging
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• The ‘Campaign Search’ screen is only be shown to active duty Army, Navy, and Air Force Personnel. This information is automatically provided for active duty Marines and Federal civilians.
• Maximum donation amount for military personnel is $833/month; for civilians is $1,000/pay period.
• Donors can designate to a maximum of 30 charities (29 if there are ‘undesignated’ funds remaining).
• Donors must be trained to enter their Command/Unit or Federal Agency/Office name code for pledges to be properly credited.
• There is no paperwork associated with this pledge type. The donor can print a receipt for his/her records. Highly recommend that they print this.
Ways to Contribute
Employee Express Overview –
Reoccurring payroll deduction only
Check to see if your agency uses Employee Express for your benefits administration (a list is available at cfcnorcal.com)
Log into your Employee Express account to make a pledge
Employee Express pledging closes on December 15, 2015
EEX Pledging
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EEX Pledging
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Website Charity Search – www.norcalcfc.org
Login
Select Agency
Select CFC
Security Alert – Click “continue”
Select Charity(ies)
Enter Pay Period Contribution
Confirm Amount & Charities
Click “YES” if correct
Click “NO” if changes are desired
Click “Submit and Return to Main Menu for Tax Deduction Confirmation
Employee Express – Participating Federal agencies
myPay
DoD Military and Active Duty Civilians
Independent Defense Agencies
EPA, Dept of Energy, HHS, VA
Nexus Payroll Deduction – All Personnel
Thank you for partnering with the CFC!
Pledging
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Online Assisted Giving:
Website links to NEXUS
NEXUS IS WEB-BASED:
Does Not Tie Directly To A Gov’t Payroll System
Pledges Must Still Be Manually Processed by Employee Campaign Coordinator
Pledging
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Online Assisted Giving: NEXUS Online: Available to anyone
Pledging Overview
One Time Contribution - Cash, Check, Credit Card
One Time Credit Card – 3% third party convenience banking fee
Continual Gift – Payroll deduction (must renew annually, print & submit form)
Register Search for charities Complete PledgingConfirmation
Pledging
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Online Assisted Giving: NEXUS Training: Videos, Word doc & PDF
https://www.cfcnexus.org/_root/
Main Menu
Help & training
Pledging Overview
New Visitors To CFC Nexus: Registration - Donors coming to cfcnexus.org for the first time
Returning Donors: Login Or Password Recovery - Donors returning to cfccnexus.org with a previous user account
All Donors: Pledging donors completion of the pledge form on cfcnexus.org
Payroll Coordinators: Processing Pledges
CFC NEXUS
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Pledge Training link: https://www.cfcnexus.org/_root/
Thank you for partnering with the CFC!
CFC Nexus
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CFC NEXUS Pledging
Demo Link: https://www.cfcnexus.org/_root/#Opportunity for Coordinator or Keyworker to try out
the pledging process by creating a “fake” pledge on the demo account.
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CFC NEXUS Pledging
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Make a NEXUS Test Pledge Online: https://www.cfcnexus.org/_root/#
Mobile Pledging
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Ways to Contribute NEXUS Mobile Application Online:
Same process
NEXUS Demo: www.cfcnexus.org/_root/mobile/
CFC NEXUS Pledge Processing
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ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
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ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
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ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
57 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
58 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
59 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
60 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
61 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
62 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
63 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
64 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
65 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
66 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
67 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
68 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
69 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
70 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
71 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
72 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
73 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
74 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
CFC NEXUS Pledge Processing
75 Thank you for partnering with the CFC!
ECC or finance officer requests permission to have payroll coordinator status in the Nexus system
Pledging
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Hard copy/PDF Fill-in - Payroll Deduction, check or cash
Traditional Pledge Form
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Pledge Form
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Pledging
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Traditional Form IG Audit Findings:
Illegible, if it is unreadable, the pledge may not be processed correctly
Monthly gift is listed as the annual gift
Designation to an invalid code; pledges can only be made to agencies listed in this region’s brochure
Form isn’t signed; payroll deduction cannot be authorized if the form isn’t signed
Social security numbers is not provided; payroll deduction can not be authorized without the SSN; USPS employees may use their Employee ID#.
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Thanks You Awards
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Recognition Coin – Any level of gift Traditional pledge form – request on pledge form EEX & myPay – request form on website Donors don’t give for the donor gift, they can easily feel slighted if promised
something they don’t receive
Donor Appreciation Award Tracking
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PCFO Tracking Form Provided for ECCs & Keyworkers Each KeyWorker keeps a list of their 25 co-workers with a check box
of what gift that donor requests and whether or not they have received it
Keyworkers submit contribution envelopes and gift tracking ledger to ECC/IPO or finance officer
Keyworkers also submit thank you gift ledger electronically to ECC/IPO or finance officer
ECC/IPO or finance officer cuts and pastes keyworker ledger info onto master gift tracking ledger
Donor Appreciation Award Tracking
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Get Your Give ON-Line
One time credit card, cash or check Reoccurring Payroll deduction
Federal Agency: ____________________________ Donor: _____________________________
Unit Name: ________________________________ Unit Code:__________________________
Gift Level: General recognition coin I prefer not to receive a donor appreciation gift.
Provided online for donor to print out and submit
Donor Appreciation Award Tracking
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Donor Appreciation Award Tracking
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Traditional Form Donor fills out and submits donor contribution confirmation
formwhen contributing online
Keyworker includes tracking form in report envelope
Keyworker uses tracking form to create list of donor gift needs
Keyworker send tracking form electronically to UPO/finance officer or ECC as directed
Keyworker reports gifts needed on report envelope for turn-in
UPO tracks Unit gift needs on master tracking form
Donor Appreciation Award Tracking Ledger
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What will I miss if I go to the Bathroom?!
Accounting and Reporting Procedures
HURRY BACK!
Stretch Break
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Turn-In Flow Chart
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There may be a Unit Project Officer (UPO) in larger agencies if desired
LE or PCFO Hub Administrator
KeyWorker Turn-In Pledge Preparation
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Collect pledges weekly NEXUS
Print outs of cash or check contributions with cash or check Do not collect credit card contributions – collect appreciation award
form Traditional Pledge forms
Pledges must be reviewed for completeness, accuracy and legibility DO NOT make changes to form; contact donor
EEX & myPay pledge thank you gift confirmation form collection ONLY
Collect and verify forms: Ensure donor’s name and e-mail address is included Ensure unit/office code is completed Ensure gift request is completed
Report totals of each pledge type (cash, check and traditional payroll pledges) on report envelope;
Report number of gifts requested on report envelope
Campaign Reporting
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Contribution Collections Tips Keyworkers Collect Contributions &/or Confirmation
Forms Weekly
PII & OSI Compliance –remove cover when submitting to ECC
KeyWorkers make regular time to turn in report envelope with ECC
Ensure your turn-in leaves plenty of time for both KeyWorker and ECC to verify envelope content and sign off on report envelope for chain of custody (IG compliance)
Recommend one day prior to ECC turn-in
KeyWorker Turn-In
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Envelope Verification - Weekly Turn-Ins with UPO Collect and Verify Report envelopes for Weekly Turn-In
Verify # of each type of pledge in envelope Verify $ of each type of pledges reported Verify e-pledging appreciation award confirmation forms
Collect and verify forms: Ensure donor’s name is on form Ensure donor’s e-mail address is included Ensure unit/office code is completed Ensure gift request is completed
Sign off on report envelope once content and report accuracy are verified
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Key Worker Turn-Ins
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Campaign ReportingThe UPO followed by the ME will collect all KW envelopes, verify the contents with the KW/UPO and turn in to IPO/Finance Officer weekly. IPO/finance officer will re-verify the content of the envelopes with the ME project officer. A chain of custody transition form on the envelope will be signed by the all parties at each level of turn-in. ( IG Compliance)
NEXUS cash & Check Forms ONLY
Traditional Forms
Key Worker Turn-In
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Campaign ReportingTraditional form gift requests, Nexus, EEX & myPay award appreciation confirmation forms are collected and recorded on the envelope.
Donor Gift Request Form
Installatio
n: ____________________________
Do
no
r: _____________________________U
nit N
ame:
____________________U
nit C
od
e:__________________________
Gift L
evel: G
eneral
Silver (one hour’s pay per pay period)
Go
ld (tw
o hour’s pay per pay period)
Eag
le S
ilver Eag
le G
old
en E
agle
I p
refer no
t to receive a d
on
or ap
preciatio
n g
ift.
Pledge Form Gift Request
Key Worker Turn-Ins
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Department/Unit Project Officer Turn-In
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ECC or IPO Collection from Department or Unit POC If collecting from larger organizations that have multiple
departments, offices, units or even shifts (sub-sections), the DPO or UPO will track and turn in those pledges by the corresponding subsection. (ie HR, Finance, Customer Service etc. or Squadron 1, Squadron 2 etc) This ensures proper credit to each part of that organization AND if donor information has to be verified, it provides for a contact closer to the donor to validate.
Each of these subsections should have envelope tracking 1 of 4, 2 of 4, 3 of 4, 4 of 4 on the reporting envelope, which would then be rubber banded together by the DPO or UPO.
ECC / IPO or designated Finance officer will record multiple envelopes on organization ledger & turn-in to PCFO.
Department/Mission Element Turn-In
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Ledger
Why do I have to do All of This
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1. OIG tracking All pledge envelopes must be accounted for at all times
If pledge envelopes were to be misplaced, the ECC/IPO would know from the ledger what envelopes were unaccounted for
If the PCFO were to misplace envelopes the hub director could go back to the Ledger to track the date of the turn-in.
Why do I have to do All of This
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2. OPM Personal Identifying Information (PII) & Other Sensitive Information (OSI) Memorandum OPM generally defines PII as information that:
Can be used to discern or trace a person’s or entity’s identity; and alone or combined with other information can be used to compromise the integrity of agency records relating to a person by permitting access to unauthorized disclosure of these records
Pledge form
PII Compliance
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OPM Personal Identifying Information (PII) & Other Sensitive Information (OSI) Memorandum OPM defines OSI as any information:
Related to the Federal donor or charitable entity that could alone, or combined with other information, be used to commit fraudulent acts against the Federal donor or charitable entity. For example, a donor’s home address, bank account number or routing number would constitute other sensitive information.
PII Compliance
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OPM Personal Identifying Information (PII) & Other Sensitive Information (OSI) Memorandum
Campaign Responsibilities
It is the local campaign’s responsibility to ensure it has implemented adequate controls to protect against the unauthorized release and misuse of personally identifiable and other sensitive information. Local campaigns are responsible for the proper handling of PII and OSI, regardless of location.
PII Compliance
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OPM Personal Identifying Information (PII) & Other Sensitive Information (OSI) Memorandum
Campaign Responsibilities
Restricting access to PII and OSI to only those individuals who have a business need for it
Keeping paper documents with PII or OSI in locked storage rooms or safes which can only be accessed by authorized users or security personnel
PII Compliance
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OPM Personal Identifying Information (PII) & Other Sensitive Information (OSI) Memorandum
Reporting PII Breaches
A breach of PII or OSI includes the actual or suspected loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or unauthorized access of PII or OSI whether physical or electronic
PII Compliance
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OPM Personal Identifying Information (PII) & Other Sensitive Information (OSI) Memorandum Reporting PII Breaches
In accordance with 5 CFR § 950.104(b)(13) a LFCC is required to immediately report to OPM all potential PII data and OSI breaches -- whether they involve paper documents or electronic information. Potential PII data and OSI breaches must be reported within 30 minutes of discovery via telephone on (202) 606-2564 or email at [email protected] to OPM.
PII Compliance
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OPM Personal Identifying Information (PII) & Other Sensitive Information (OSI) Memorandum
Reporting PII Breaches
Both actual and suspected breaches should be reported, even if it is believed the breach is limited, small, or insignificant. In addition, the LFCC is reminded of its obligation to report all security incidents involving PII to US-CERT within the Department of Homeland Security (see US- CERT web site at http://www.us-cert.gov/federal/reportingRequirements.html) and providing notification to victims of PII or OSI breaches, as appropriate.
Solicitation Conclusion
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Electronic Giving turned off COB Dec 15 (regulations)
All Contributions Received by DPO or UPO: December 16
Ensure CFC Staff has your totals for Awards
Final Turn-Ins scheduled with PCFO Dec 16- 18
Ensure Donors receive appreciations awards
Campaign Recognition
104 Thank you for partnering with the CFC!
2015 Certificates of Appreciation Recognize all Keyworkers & Campaign Volunteers
Track name, department, agency
Agency generated & provided
PCFO template provided
Use certificate template provided
May request them to be PCFO generated
Forward completed template form list to PCFO Hub Director
PCFO generated and provided
Campaign Recognition
105
Thank you for partnering with the CFC!
2015 Agency Hero Nominations All Federal Agency Campaign Team members may be
nominated
Submit Hero Nominations by December 15
Nominate anyone you see going above and beyond during the Campaign
Heroes are selected by the LFCC and honored at the Campaign Celebration
Heroes may also be submitted to National Awards Committee for National recognition
Campaign Recognition
106
Unit, Department and Organization Awards Gold, Silver & Bronze Awards
Benchmark: 5% above 2014 campaign – silver award
75% of Benchmark – Bronze award
125% of Benchmark – Gold Award
Award Distribution – ECCs and IPOs receive awards from PCFO – January
Internal organization presentation CFC Commander’s call
Staff Meeting
Campaign Celebration
107
Thank you for partnering with the CFC!
2015 Campaign Celebration – February TBA Hub Celebration Events
Attend the Campaign Celebration
Invite all campaign team members & donors
Distribute event logistics
The Celebration is for everyone who contributed to the campaign including donors and volunteers
Attend the Campaign Celebration
Agency Awards and Individual Recognition
Hub Directors & Charities will be planning and hosting the event
Questions?
Q&A:
108
Thank you for partnering with the CFC!
2015
Thank you for leading the campaign