Policies and Procedures Graduate Students Need to Know

2015-2016

Katherine Demory Tadlock, Ph.D.Assistant Dean

Stay Connected Where Do You Go For . . . Understanding Registration Stay In Good Standing Understanding Your Student Account Residency For Tuition Purposes Conditional/Provisional Admission

Presentation Outline

My OHIO Student Center Registration, Class Schedule, Bills

Activate and check OHIO e-mail Official university notifications Forwarding NOT recommended

Keep your mailing address current with the University Registrar’s Office Payroll (if employed by OU)

Stay Connected

Understanding Registration

Registration Shopping Cart three steps to complete including “check out” Confirm on-line in your Student Center

Pre-Registration Mid-term for following term

Regular registrationFirst two weeks of the semester

Understanding Registration

Registration Deadlines

After First Week, starting August 28: Instructor permission form required to add

classes or increase course hours

After Second Week, starting September 5:Courses dropped remain on your record with

“withdraw” notationHours and course charges remain in placeCourses added require permission form and

change order (plus fee)

Understanding Registration

Deadlines, continued

Late Registration Fees apply after the Second Friday of the Semester:• If registered and need to add a class, Change

Order fee applies.• If not registered and need to register

retroactively, late registration fees apply:• Third week: $40• Fourth week: $60• Fifth week: $80• Sixth week forward: $100

Understanding Registration

You accept financial responsibility when you register

Audit courses - billed at regular tuition rates

Billing is by your student level (Graduate)

Cancellation & full refund only if cancel all classes prior to opening day of semester

Partial refund of tuition and fees available only through the second Friday of the semester*

*flexibly scheduled courses have different dates

Understanding Registration

You are expected to register for graduate courses that apply to your degree program

Must request access to register for Undergraduate courses

Graduate Courses cannot be taken Pass/Fail

Understanding Registration

Stay in Good Standing

Register for appropriate courses/hoursGraduate Courses numbered 5000 or above

Audit, Undergraduate courses do not count toward any graduate registration requirement

Federal Financial Aid Know the requirements of your aid

Must be registered Every semester in which you are using

university services & the semester in which you will graduate

Stay in Good Standing

Maintain a 3.0 g.p.a.

Know applicable policies

Understand and meet deadlines

Meet quality of work expectations

Stay in Good Standing

Understanding Your Account

Tuition Fees

◦ Non-waivable◦ Waivable

Other expenses incurred◦ Pharmacy◦ Printing◦ Parking

Late fees are assessed against unpaid account balances

Understanding Your Account

Tuition and FeesInstructional FeesNon-Resident SurchargeGeneral FeeTechnology Fees: College, SIS System,

Network

◦ College Technology Fees assessed for each college where you have an active program

Understanding Your Account

Fees that can be WaivedLegal Services FeeWellBeing PlanHealth Insurance (not everyone can waive)

Fall Deadline for Waiving FeesSeptember 11, 2015Bursars Office: Health Insurance, WellBeing, and Student Legal Fee

Understanding Your Account

Federal student loans

Complete all requirements (To Do items)

Refunds disburse beginning at the start of any semester (if all requirement met)

Direct deposit for quickest access to refund (on Student Center)

Understanding Your Account

Residency for Tuition Purposes

Status noted in admission letter Change from non-resident to resident

not automatic Friday, September 5 - Fall deadline to

submit a petition for resident status

Residency for Tuition Purposes

Conditional/Provisional Admission

Conditional Admission:

Admission based on meeting program-defined standards

Conditional/Provisional Admission

Provisional Admission

◦ Admission file not yet completed

◦ Final/Official Transcripts with bachelor’s degree conferred due now.

◦ All other missing information due to Graduate College by end of first semester of enrollment

Check your To Do List!Conditional/Provisional Admission

220 Research & Technology Center (RTEC)at the top of the Oxbow Bridge

8:00 am-5:00 pm weekdays