2014 quash promotion/recruitment stepslucykapsch.weebly.com/uploads/1/6/6/2/16628170/... · 2014...
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2014 QUASH Promotion/Recruitment StepsUniversity of Northern IowaFriday, April 25, 2014
Month/Day Action Taken ContactSeptember
EarlyAttend UNI Volunteer Fair / Student Org Fair
Reserved West Gym for Kickoff Andre Soledo (UNI Dome)
October19 Attend UNI Wellness Fair WRC Staff
28Emailed Print Sponsor Proposal to Karen's Print Rite
28Emailed Media Sponsor Proposal to Q92.3
28 Confirmed Print Sponsor [email protected]
November3 Facebook Event
3Reach out to student leaders for Q-Crew
7 Tabling Event
9Emailed Media Sponsor Proposal to Q92.3's new contact
9Contacted Roy Behrens about Poster Designs
[email protected] OR [email protected]
8, 10, 15 Intern Interviews Completed
9File form for donation from World of Fun/Oceans of Fun
14Contacted Phil Fass about poster designs
14Sent emails to warm leads list & FB Group pushing the Info. Meeting
15 Informational Meeting
18
Kelly (intern) filed forms for Twins, Cubs, Mall of America, Isle, Sheels, Best Buy… big prizes
18Selected 2 Spring Interns to assist w/ QUASH
23Followed up on Q92.3 sponsorship
23Reserved Table Tents for Spring Semester
http://www.uni.edu/maucker/online-forms/maucker-table-tents/
29Finalized Radio Sponsorship with Q92.3
December1 Deadline for Q-Crew Apps
6Inquired about table tents in the dining ceters
7Adventureland donation request
515-266-2121 Lin Westemeyer
12 Q-Crew Roster Finalized
41662 Reserved Poster Wall space [email protected]
January
3 Kintera website went live
4 Set up Discount Code .
9 Met with Graphic Design Class [email protected]
9Sent raw materials to graphic design class
21 Interns begin office hours
12Made slight updated to QUASH facebook page
23Submitted Bubble Poster design
12Dick's Sporting Goods donation request
http://dickssportinggoods.sponsorport.com/
13 Purchased domain name domain.com22 Q-Crew Retreat
24 Began Sponsorship Work
28E-mail First Maucker Union Monitor Ad
22 Donation from Kwik Star www.kwiktrip.com
17Added Facebook "Like Box" to QUASH website front page.
18Transferred domain name to Kintera site
18 Q-Crew meeting #1
19Contacted Several Sponsors/ Sent letters
28Submit QUASH information to UNI homepage
24 Turn in Outdoor Event Form [email protected]
23Ordered suckers for promotional handout
candywarehouse.com
23 & 24 Table Tents in Union
28Tabling events for union finalized
24Sent out emails to college secretaries and professors
24Dropped off Food Donor letter to Hyvee and Applebees
HyVee: Jeff Sesker Applebees: Brad (GM)
24Six Flags, Adventure Land and Valley Fair Donations
Melissa Vogt- Six Flags
24Added QUASH to CVVB Calendar
24Sent Media information to Q92.3
24Email to past QUASH participants
28Submitted info for Maucker Union Marquee
http://www.uni.edu/maucker/online-forms/electronic-advertising/display/
24Submitted 2nd bubble poster design
23Reserved Table space in the Union
24 or 26Meeting w/ NISG about how to access the monies they granted us.
www.uni.edu/nisg
26Follow Up calls to all potential sponsors
30Sponsorship meeting with The O.P.
Matt Dowell
30 Received final poster designs [email protected]
30 Submited Ad to Northern Iowan [email protected]
31Sponsorship meeting with Papa John's
31Sponsorship meeting with Jimmy Johns
Adam Delorb
31Sponsorship meeting with Hu Hot
Melissa Bonefas
28 Submitted info to Inside UNIhttp://www.uni.edu/unionline/
31 Followed up w/ [email protected]
31 Followed up with Applebee's Brad(GM)
February4 Q-Crew Meeting #21 Received T-shirt designs [email protected]
1Sponsorship meeting with Pump Haus
Bruce and Johna Peterson(Pump Haus Owners)
1 Email to warm leads
1 Submit Pepsi Grant Application www.uni.edu/nisg
2Email second Maucker Union TV ad
2Sponsorship meeting with Scratch
Natalie Brown(Owner)
2Sponsorship meeting with Universit-Tees (Jessica McCombs)
2 Follow up with Hy Vee Jeff Sesker
2 Kintera - QUASH Email #2
3Contacted Casey's for sponsorship
Linda Carmody 515-965-6101
3 Sent info. to UNI Online
7 Tabling Event (Union)
7Beck's Confirmed for After-Party
7Final Poster Received - Sent to Print
9Notified Michele about extra insurance
10 Posters complete
10PSA commercials begin airing on Q92.3
13-24 2-WEEK PUSH13 Tabling event (Union)
14-17 Ad in Northern Iowan [email protected]
15 Live radio interview [email protected] Q-Crew Meeting #315 Team Recruitment Day16 Tabling event (Union)15 Northern Iowan Article [email protected]
15Deadline for NISG Contingency Fund app. For 2012-2013
uni.edu/nisg
17 / 18 / 19 Table Tents in Union20 Tabling Event (Union)21 Pepsi Grant Hearing22 Tabling Event
Contacted Dan Deery [email protected]
22 NISG budget hearing for FY1222 Piazza Tabling Event23 Live radio interview [email protected] Email to warm leads25 Maucker Union Scrolling Sign
25 Two Week Push Event(Union)
26 Two Week Push Event(Union)
28 Scheels Kristin 277-3033
29 Follow up with Barmuda Amber Buck
29 Follow up with Hy Vee 266-7535
29Email to Warm Leads and Past QUASHers
29 Last day for Early Bird Discount
29 Q-Crew Meeting #4March
1 Pepsi Product Granted SIAC, Pam Creger
1 Bubble Poster [email protected]
1Emailed third Maucker Union TV ad
2 QUASHmaster medals Gibson Specialty: 233-93332 Sent info. to UNI Online
2 Update from Hy-Vee
2Recurring "Welcome / QUASH Basics" email set up
3 Alumni Outreach
5 WRC Tabling Event
5 & 6 Table Tents in Union
7 Buzz Cards at Aging Lecture
8 Tabling Event (Union)
8 Taco Bell proposal(319) 859-0700 or [email protected]
8 Meeting w/ Clue Chairs
13 Place order for Tshirts [email protected] - 18th UNI spring break
14 Meeting with Beck's manager [email protected]
14 Follow up w/ Taco Bell
15 Press Release sent19-23 Table Tents in Piazza
19 Tabling event (Union)
Week of 20th Mailbox [email protected]
20 Fundraising Email
20 Special Occasions 319-234-3104
20Submitted info for Maucker Union Marquee
http://www.uni.edu/maucker/online-forms/electronic-advertising/display/
20Emailed fourth Maucker Union TV ad
20Submitted QUASH to PULSE event calendar
http://www.wcfcourier.com/app/calendar/events/index.php?
com=submit
21Confirmed donation from Taco Bell
319-859-0700
21Submitted PHP request for chairs
21 Q-Crew Meeting #5
23 Email to Warm Leads
Week of the 21st Spot on the Poster Wall [email protected]
23Submitted info to UNI Online, MyUNIverse News, MyUNIweekend
24 Submit Maucker TV ad [email protected] SEC Tabling Event27 WRC Tabling Event
27 Finalize Clues
27Emailed all TC's with less than 4 people on their team
28 Email to Warm Leads
28 One Day Discount TRD
28 Tabling Event (Union)28 Q-Crew Meeting #6
29Submitted Bubble Poster design
28 Confirmed Best Buy donation
April Daily Post to Facebook / Twitter
1 Pulse [email protected]
m
2Emailed Panther Leadership Service Club
Kristen [email protected]
2 Confirm details with Q92.3
3 Tabling event (union)4 Q-Crew Meeting #7
4Ensure that Campus Buildings are open
5Submitted Bubble Poster design
5Finished securing food donations for Walking Taco ingredients.
5 Submitted table tents to printer [email protected]
5 Finalized Clues
5Put together the slideshow of Answers
6Purchased all QS supplies/materials
6 Submit UNI Online info9 Tabling Event (Union)
9 Spoke with Mike Bobyldike 273-5888
9 Coldstone Wrap Around2 Q92.3 Radio Interview10 KCRR Radio Interview11 SEC Tabling Event11 Q-Crew Meeting #7
11 Email to Warm Leads
12Update QUASHspot pages and station processes
12 Email to all QUASHers
13Mailing to Businesses on the Hill
12 Touch base with Brad Myers
14Submitted Insurance paperwork to West Gym
17 Email to QUASHers17 Touch base with Becks19 Pipe & Drape at West Gym18 Q-Crew Meeting #8
20Drop off Table Tents to After Party
20Pick up Tables/ Stage from Blackhawk Rental
15 Pick up Pop/Water from SIAC20 Set Up20 PHP to deliver Chairs20 QUASH!!!21
return tables/stage to Blackhawk rental
23List final team placement on website/social networking
23 Create Survey Mokey survey23 Email to QUASHers
23 Gather #'s from [email protected]
24 Enter Advocates
24 Enter paper Survey Results
24 Write Thank You's
25 Q-Crew Wrap Up Meeting26 Interns' Last Day
Comments/Further Instruction Initial when Complete
both in the Union ballroom in early September -- promoted Memory Walk, QUASH and A4A. Next year we might want a QUASH/A4A table and a Walk table seperately. Had to change our date with Relay for Life rescheduled to same weekend. ...Contract was signed and returned to Andre.
About 200 attendees, not many students… mostly staff.
Updated cover letter & emailed Nancy.
Updated cover letter and agreement form -- Jessi emailed Catherine…. Email was returned so I emailed Santini.
Karen's Print Rite agreed to donate 100 color posters, 100 color flyers, 500 table tents and 100 Registration Forms. Nancy rocks. :)
Bess created a FB event inviting students the Informational meeting. Jessi emailed information and the Q-Crew application to all Greek Chapters (via Jessie Stinson) and to SAA and the Marketing Frat via their advisors. Pushed the upcoming information meeting (and A4A's BWW fundraiser) by handing out buzz cards.
319-833-4800 Called to follow up -- Catherine is no longer working there, sent information directly to Santini since he is the one on that station.
Professor Behrens teaches Graphic Design classes at UNI. I emailed him to see if he would a QUASH assignment into their syllabus for Spring (students would design posters & tshirt)
form online. -- Asked for 4 all-day passes. Should hear within 30 days. [Missed the deadline in 2012]
Phill called and said he could work this into his class or offer it as a side project for his top students, either way it's a go! We'll need to touch base early January to confirm details about when to visit the class. (Jan 9th, 11am?)
See Marketing folder for email_template that outlines wording used.
Held an informational meeting on campus for students to learn more about our new student org, and how to get involved (accepted Q-Crew applications). --- Didn't have a great turnout this year, need more marketing.
Asked for tickets to baseball games, GC to Mall, Package at the Isle, Bike at Scheels, TV from Best Buy
We had an impressive amound of qualified applicants this year. Haley Johnson & Chris Hofeldt were selected. Other aplicants were encouraged to seek Q-Crew positions and join A4A.
319-833-4800 ex. 212 --- Left a message for Aaron.
Dates fill up fast - make reservations even earlier next year. Asked for… Jan 23/24, Feb 15/16, March 5/6, April 16/17 Got... Jan 23/24, Feb 17/18/19, March5/6, April 16/17. Contact is [email protected]
They will not be able to provide an emcee or PA system at the event, but Santini agreed to all other items in the proposal. Signed agreement has been filed by both parties.
Emailed asking what dates are available for spring semester. Got a response from Betsy Stone saying we have to stop by the Redeker Center during business hours to set it up.
Must submit Adventureland donation request in Decemeber. Call 515-266-2121 and ask for Lin Westemeyer. She can give you more information on donation requests. (Intern mailed request to Lin - they'll review them early Jan and will let us know late Jan) - MISSED FOR 2012
Spoke w/ Bess to help finalize the Q-Crew Roster. Also set the date/time for the Retreat and notified all via email. Emailed Pam to reserve space on the poster wall in the Union. New spots have been added in the Lang tunnel so Pam said our poster can be displayed continually Jan-April. It will be swapped from the Union to the tunnel as needed. -- Updated designed need to be emailed to Pam by the Thursday before the week we want them posted!
LK
Used the old template -- emailed National asking to remove the tabs at the top because of dead links.
Set up Early Bird Discount code in Kintera… Use ONLYFIVE to get $5 off until March 1st.
1:00 CAB Room 248 -- Jessi visited Graphic Design class with information and guidelines for the QUASH poster/t-shirt design project.
Emailed Prof Fass the QUASH logos and text for posters.
Lucy and Madison began their office hours.Added spring interns as Admins and posted 2012 website link and discount code "ONLYFIVE"Email poster design to Pam at least 2-3 days before start date -- must be 8.5x11 in JPEG or PDF. They will blow it up and print for us for free (as student org). Also need to tell Pam a color choice (one color +black or white).
LK
We asked for a donation in March and missed their window, told us to apply earlier. Apply in Janurary or February
ML
$1.99 for one year of access to domain "QUASHatUNI.com" 5:30 Curris 323Brainstormed potential sponsors. Spreadsheet is made w/ contacts and details for each establishment. Interns discuss to decide which places will be the best to ask for sponsorships. None of them have been contacted yet.
ML
Email Maucker Union tv ad 3 business days before ad is to be seen on tv. Must fit descriptions on website (http://www.uni.edu/studentorgs/nisg/studentorgs/maucker-union-tv). Runs for 2 weeks. Lucy emailed in image on 1/28.
LK
Submitted donation online for gift cards. Allow 4-6 weeks for decision to be made. Will check back at the end of Feburary.
ML
Click "advertising" at the bottom of the FB page - then click "Learn More" on left nav bar - Then click "Platform" - Select "Social Plug-Ins" - Click "Like Box". Use the QUASH FB page URL and click "GET CODE". Paste the IFRAME version of the code into the Front Page Customoziation box in Kintera (under all the other text so it appears at the bottom of the live page)
Add the service of URL Transferring with Domain.com account. Under management options follow the instructions to automatically transfer www.QUASHatUNI.com to our current Kintera URL (long one). Takes about 4 hours to go live.
8:30 pm in Presidential Room
(Interns) Check separate excel sheet for contacts and letters
Lucy sent email requesting an announcement about QUASH on the UNI homepage. LK
Hold off on this, Chris will talk with Mike Bobeldyk about the event. MLChris ordered 2,000 Dum Dum Suckers (1000/tub). http://www.candywarehouse.com/candy-type/lollipops-and-suckers/?BrandName=Dum%20Dum%20Pops Cost was $131.30 Need "Alzheimer's Sucks!" attachement.
CH
Karen's printed them, Lenna assembeled them and set them out. Lucy reserved tables in the Union (in front of chats) on a multiple different dates from Feb - April. Also scheduled 2 WEEK PUSH events for Feb. 25 & 26, so we will have Hemisphere Lounge area in addition to the table in front of CHATS on these days.
LK
Nick sent out emails to professors and secretaries in different colleges requesting permission to speak to classrooms
Asked Hy Vee for 220 sack lunches, asked Applebees for 3 large salads.
Submitted letters to each asking for 2 all day passes at the respective parks.
Emailed Cedar Valley Visitors Bureau to add to their Event Calendar. Added QUASH to their event calendar (1/30)
ML
(Jessi) Emailed 30-sec spot, Live mentions document, 60 sec PSA (Dave Feels used) and mp3 version for edit. Also asked to set up a couple live interviews for Feb.
(Jessi) First kintera email annoucing date and early-bird discount. Went to all 2010 and 2011 QUASHers that have not registered for 2012.
Lucy submitted request on Jan. 28th, including link to register for QUASH. LK
Email poster design to Pam at least 2-3 days before start date -- must be 8.5x11 in JPEG or PDF. They will blow it up and print for us for free (as student org). Also need to tell Pam a color choice (one color +black or white).Lucy reserved a table in front of chats for several dates throughout Feb-April. The 2 week push will take place Feb. 25-26, and we will have one of the bays of the Hempishere lounge for each of those days, along with a table.
LK
Bess to attend?
Haley & Chris called each sponsor that was previously mailed to set up a face-to-face meeting to discuss QUASH. Met with the manager of the O.P. on the hill about sponsorship. He said that they normally don't do monetart sponshorships but would forward info on to his superior. Regardless would most likely be able to donate gift cards (Haley)The Graphic Design class narrowed it down to the 5 best poster designs through a series of critiques and revisions. PDF files were provided. Q-Crew will vote on which design is used as our official QUASH poster for 2012. Basic QUASH ad featuring this years date, website and early bird code. To run during 2-week push in the Feb 14th edition of the NI. Expenses covered by NISG. Papa John's are unable to sponsor but have donated several free pizza cards that I will pick up(Chris)
Will meet with Jimmy John's at 1:00 to talk about sponsoring QUASH (Haley)
Will meet with Hu Hot at 2:00 to talk about sponsoring QUASH (Haley)
Lucy completed the online submission to advertise QUASH via Inside UNI. Waiting to hear a response as to when it will be displayed.
LK
Emailed Jeanene asking about status of barmuda cares application - urging for a confirmation about the After party at Becks (jessi)Called, said all sponsorships and donations now go through the regional office, should call us within 10-14 business days and let know
9pm, State College RoomTshirt designs that coorespond with the 5 final poster designs were turned in.
Will meet at 2:30 at Cup of Joe to talk about sponsoring QUASH(Chris)
"You’re the first to know" STDBess took care of filling out and submitting the Pepsi Grant this year. Deadlines are found on the NISG website (asked for funding for T-shirts)Email Maucker Union tv ad 3 business days before ad is to be seen on tv. Must fit descriptions on website (http://www.uni.edu/studentorgs/nisg/studentorgs/maucker-union-tv). Runs for 2 weeks
Meeting at 11:30 to discuss sponsoring QUASH(Chris)
Jessica said they unfortuantely can not do a monetary sponsorship but will plan to donate at least 8 items for prizes. (Haley)
Jeff said he'd bring the proposal to the group again (other HyVee managers) but to give him a couple weeks. I noted that we'd be ordering shirts early March so it'd be great to lock in before then. It sounded good. Make a date to QUASH (all past QUASHers minus 2011 registered)Faxed sponsorship letter and sponsorhip opportunity benefits to Ankeny location. 515-963-3845Will be published in: UNI Online on Feb. 8,15,22; MyUNIverse News on Feb. 7,14; My UNI Weekendd on Feb 1011:00 am to 2:00 pm -- Haley & ChrisAmber Buck (Barmuda) confirmed Beck's can be the official After-Party location -- drink/app specials to come.
Poster design was selected and tweaked slightly before final file was received. Sent file to Karen's Print Rite for printing -- 100 of each size.
Same information as 2011 (from Mike).
Dropped off to storage unit in Union for Q-Crew to pick up and plaster all over campus! :)
Sent scripts to Santini.
Focus on recruitment, and TONS of promotion across campus.11:00 am to 2:00 pm -- Bess (noon-1) Need someone from 11-12 and 1-22x5 ad placement in the NI (campus paper) - cost was $49, funded by NISG. Design was submited via email the week before. 7:30am at Q92.3 studio. - -- Lenna8:30pm, Presidential Room 10:00 am to 2:00 pm in Hemisphere Lounge. Chris 11-1, Haley 11-2, Bess 12:30-2, Aubrey 1-2. Submitted Press release to have them cover
Bess & I worked on updating the budget from last year and Bess submitted the request online 2/10/12.
Michaela 11-12, Michelle 11-1, Bess 12-2.Bess to attend. We were granted the request! Bess 11-1, Haley 12-1Contacted Dan Deery about corporate sponsorship. **CONTACT in November for next year (meets with Deery Brothers about sponsorship).Bess attended5:00-7:00pm ---- Michaela, Michelle, Aubrey7:30am at Q92.3 studio. ---- Megan"One Week left to QUASH and save" Submitted online - basic info about QUASH to scroll on the marquee outside the Union. Info Table & Bay Area of the Hemisphere Lounge Reserved. 3 "Minute to Win It!" games set up as mini QUASH spots: A Bit Dicey, I Spy, Skittles Vaccum. Giveaways were given to participants from the Alzheimer's Association (t-shirts, mugs, etc.)
LK
Info Table & Bay Area of the Hemisphere Lounge Reserved. 3 "Minute to Win It!" games set up as mini QUASH spots: A Bit Dicey, I Spy, Skittles Vaccum. Giveaways were given to participants from the Alzheimer's Association (t-shirts, mugs, etc.)
LK
Received 4 $50 gift cards, had to explain that all donations would stay within the Cedar ValleyLeft voicemail asking to confirm After Party details and discuss sponsorship ASAPSpoke with Amy Dall, she will be sure Jeff gets this proposal to the other managers hopefully this Friday so we can move forward with T-shirts.
"Last day to QUASH and Save" (both in Kintera and Outlook)
We had 21 people register on Feb 29th (6 new teams). Our total numbers as of March 1…. Teams: 28, QUASHers: 748:30pm, Presidential Room
Granted 6 Pepsi, 5 Dt. Pepsi, 4, Mt. Dew, 3 Dt. Mt. Dew and 2 Sierra Mist. All 12 packs(to be picked up any time the week of the event b/w 8-5 @SIAC office)Submitted a bubble poster to replace the current one. LK
Emailed third maucker union tv ad. Will run for 2-3 weeks
Gibson Specialty agreed to provide 4 QUASHmaster medals again. Contact is Amy.
Amy Dall called and said the managers declined our request and Hy-Vee will not be able to provide food for QUASH this year. :( They will donate a $50 gift card. Recurring email goes out every Monday to all new registered participants. Content explains basics, HQ, fundraising and other tips. (Kintera)Nick contaced Cedar Falls, Waterloo, Waverly Jaycees and Cedar Valley Young Professionals to put QUASH info in their newsletter2:30-3:30 to get the rush when it opens to students. Nick, Megan, Julia & Haley to hand out buzz cards/stickersLenna did not get these out -- we'll be using the printed table tents in Piazza later this month. UNI Gerentology Dept hosted a lecture "Aging in Iowa: Who Cares" -- we attended the event and handed out buzz cards afterward. Chris/Haley 11-2, Bess 12:30-2
Steve is the manager at the CF Taco Bell -- he seemed interested but would need to pass along the information about our donation request and the benefits to the corporate office. Follow up next week. Go through first draft of clues, throw out bad ones, combine repeats, fill gaps, discuss QUASHspots, etc. Need to place the order 3-4 weeks before the delivery date.
2:00 meeting at Beck's. Discussing details of the QUASH after party -- specials that will be offered, time, entertainment, etc. Steve said he looked over the info and passed it along to his boss. He verbally committed to giving beef but said he's hoping they can go with the larger donation (Gold Level). Follow up on Monday to confirm for T-shirts.
Michaela 11-12, Michelle 11-1, Bess 12-1:30Had them printed (2522) through UNI Print Services, covered by NISG funding. Elodie & Kacie to deliver to each dorm. (Kintera) "Sky's the Limit" email talking about setting and reaching a fundraising goal. Sent to all 2012 QUASHers. Reserved (20) tables and (2) 12" stage to be picked up on the 20th, doesn’t have to be returned until the next day.
Will run on SW entrance of Maucker Union (by fountain). Will run for two weeks.
Emailed fourth maucker union tv ad. Will run for 2-3 weeks
Taco Bell confirmed that they will be able to donate 25 lbs of cooked taco meat. (not the other supplies though) Call Steve to work out details for pick-up closer to the event.
Tables were not available. We reserved 50 chairs which will be delivered to the West Gym by Noon on event day and picked up the following Monday. Elaine Eshbaugh let us use their University Account in case of damanges (Alz. Assoc. would pay her dept if charges were actually incurred). 8:30pm, Presidential Room Annoucing the upcoming One-Day-Discount. Also used FB and Twitter to spread the word. Email poster design to Pam at least 2-3 days before start date -- must be 8.5x11 in JPEG or PDF. They will blow it up and print for us for free (as student org). Also need to tell Pam a color choice (one color +black or white).
Run dates- UNI Online: Marh 24, 31 & April 5… MyUNIverse: April 4, 11… MyUNIweekend: April 14
Tabling event in Schindler from 11-1 Tabling event in the WRC from 2:30 pm -3:30 pmSent updated list of Clues to the Clue Chairs -- they will now spend 1 week identifying a Question for each clue before we narrow it down again and Test the final version.
Gave them a heads up about the one-day-discount, great time to "bulk up your team".
Great day for half price registration!Location TBD: Either outside West Gym or around SEC if possible. Union as a backup location for weather issues. Michaela 11-12, Michelle 11-1, Bess 12-18:30pm, Presidential Room Email poster design to Pam at least 2-3 days before start date -- must be 8.5x11 in JPEG or PDF. They will blow it up and print for us for free (as student org). Also need to tell Pam a color choice (one color +black or white).Pick up TV anytime - will need to fill out form w/ Tax ID #. They're donating a 19" flatscreen. :)
Build the suspense by posting clues/hints about QUASHspots -- give tips to teams to help them prepare -- encourage people to fundraise -- etc.
QUASH was featured in the 4/1 issue of the Pulse Magazine (Courier Communications)
Emailed club president about locking in 10 volunteers to help on QUASH day.
Sent updated talking points for live mentions, requested 2 more live itnerviews before April 18th and asked about their banner for the kickoff. Chris/Haley 11-2, Aubrey 12-28:30pm, Presidential Room Contact Bill for scheduled events (which buildings are already scheduled to be open during our time frame)Email poster design to Pam at least 2-3 days before start date -- must be 8.5x11 in JPEG or PDF. They will blow it up and print for us for free (as student org). Also need to tell Pam a color choice (one color +black or white).
Pita Pit, Pablos, Sub City, etc.
Sumbitted table tents to be printed 15 pages of each (thirty table tents of each) advertising the after party and for at the after party
(Chris) Saved it to Chris's computer and he will bring it on QUASH day since it's faster than our laptop in the office.
Walmart, Target & Sams Club
Run Dates: April 10, 12 and 19Bess 12-2 -- Market Coldstone wrap around event. Went over details for QUASH to ensure the University has everything they need. Mike confirmed parking will not be an issue as they stop ticketing at 4pm on Fridays. Mike provided a waiver (from UNI's standpoint) that each participant will need to sign off on as they check-in). 6-9pm in Cedar FallsHolly to speak about QUASH at 7 a.m. on the morning show with Santini.Live at 4:15pm. JessiTabling event in SEC from 11-18:30pm, Presidential Room Are your QUASHing Yet?? --- reminder that registration is still open and QUASH is next week.
Updated directions form each QUASHspot as well as directions for each station (prizes, clues, t-shirts, check-in)Prize preview (listed all prizes, reminder about bonus for $100 each, etc)Just a heads up that QUASH is happening this weekend and what to expect. Also a little note about partnering with us in the future. After party musician -- confirm set-up time.
Faxed it to Andre at Dome Operations.
Event Details (when/where/what to bring/etc)Confirm timeline -- Food/Drink specials for people wearing QUASH tshirtsS&EC staff to set pipe/drape w/ banner. 8:30pm, Presidential Room
Table Tents at Beck's (Thanking our QUASHers)
Chris/Aubrey will pick up at 10am (Need very large full bed truck to fit in one load)
Must pick it all up before 4:30pm 3pm all Q-Crew Arrives to help finish set up Dropping off in the West Gym Main Doors
Took 2 trips…
Just listed the top 10 teams.
Included survey link the thak you email, on FB and on Twitter. Thank you w/ shoutout to winners/top fundraisers, etc. Beck's reports about 50 people at the After-Party, they could not track beer sales but reportedly sold 30+ "purple drinks" and 30+ appetizers off the special QUASH menu. (Chris) Entered all information for QUASHers that took an advocacy action (this year we signed the petition to Obama and entered them online at alz.org)(Haley) Enter all feedback from the printed survey that were handed out after QUASH into survey monkey so we can easily pull charts with the information. (Chris) Sent hand-written thank yous to all small businesses in the area or places were we have a personal contact. Sent generic thank you letters (printed) to all other prize donors.
8:30pm, Purple Pen Room Exit Interviews