2014 isa leading an effective meeting
TRANSCRIPT
LEADING AN EFFECTIVE MEETINGINTRODUCTION TO PARLIAMENTARY PROCEDURE
OVERVIEW
Importance of Parliamentary ProcedureKey Meeting ItemsKey MotionsScenariosWrap Up
WHAT DO YOU WANT TO GET OUT OF THIS?
What issues do you have with meetings?What would make things easier for you?What challenges you?What do you want to walk away with?
IMPORTANCE OF PARLIAMENTARY PROCEDURE
PARLIAMENTARY PROCEDURE – ROBERTS RULES
Provides the foundation to organizations in establishing their structure, how business is to be conducted, and how individuals
interact.
BENEFITS OF ROBERTS RULES
1. Provides structure to meetings2. Ensures individuals rights are protected3. Removes personalities and agendas
MEETINGS
CAUSES OF BAD MEETINGS
FOUNDATION OF EFFECTIVE MEETINGS
Starting on TimeHaving a PlanOrder of BusinessAgenda
MEETING GUIDELINES
1. Have majority of those present as stated in bylaws
2. Be respectful of others who are speaking, wait until called on to speak
3. Discussion should focus on topic not individuals
MEETING OUTLINE
1. Call to order2. Opening ceremony (roll call, pledge)3. Approve previous meeting minutes4. Officer Reports (Treasurer, VP, etc.)5. Committee Reports6. Unfinished Business7. New Business8. Announcements9. Adjournment
HOW TO USE ROBERTS RULES FOR MEETINGS
1. Establish meeting rules at the beginning of the year
2. Use terms that everyone understands regularly
3. Focus on keeping the meeting running smoothly and not caught up on parliamentary procedure
4. Consult the book on major issues
MOTIONS
MOTIONS
Main motion – to bring business before the chapter
a. Requires a secondb. Debatablec. Amendabled. Majority Vote to approvee. “I move the chapter ____.”
MOTIONS
Amendment – modify a current motiona. Requires a secondb. Debatablec. Amendabled. Majority Vote to approvee. “I move to amend the current motion
by ____”f. Must dispose of this motion before
approving the main motion.
MOTIONS
Point of Order– bring attention to a breech of procedure
a. Does not requires a secondb. Is not Debatablec. Is not Amendabled. No vote necessary, presiding officer
must rule.e. Can interrupt business at any time.f. “Point of order.”
Lay on the Table – put current motion aside until a later time
a. Requires a secondb. Debatablec. Amendabled. Majority Vote to approvee. “I move to lay the current motion on
the table.”
MOTIONS
Division of Assembly– to have a revote counted when originally taken by voice
a. Does not require a secondb. Is not Debatablec. Is not Amendabled. At the request of any one membere. “Division of Assembly.” or “Division”
MOTIONS
SCENARIOS
?QUESTIONS
CONTACT INFORMATION
Trevor Mitchell, CAEExecutive Director of Membership & TechnologyARMA International
@trevm22
www.trevormitchellcae.com
www.linkedin.com/in/trevorsmitchell/
THANK YOU
Enjoy the Rest of the Conference!