2013 - sportstg · 2. 2013 board ... 15. kpi’s ... behalf of the membership i would like to thank...

Whyalla Hockey Association Inc.

ANNUAL REPORT

2013

WHA Annual report 2013: version 2014-5-15

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Executive Summary The Whyalla Hockey Association (WHA) was established in the 1990's as a result of a merger between the Whyalla Men's Hockey and the Whyalla Women’s Hockey Associations. The WHA has a mandate to promote and foster the sport of Hockey in the local community of Whyalla. The WHA actively works towards creating a sustainable sport and facility in Whyalla through organising a variety of hockey competitions and development squads as well as engaging in a proactive process of asset management projects. The WHA operates through a board of management that oversees the activities of a junior and senior hockey competition. The board consists of an executive, representatives from member clubs. The operations of the WHA fall to the member clubs who take on responsibility for the Whyalla Hockey & Sporting Community Club facility’s. The Whyalla Hockey and Sporting Community Club, is home of not only the Whyalla Hockey Association and its 4 member clubs but it is now home to the Whyalla Bird Society, West Whyalla Cricket Club, Whyalla Photography Group, Whyalla Homing Society, Neighbourhood Watch SA Eyre & Western Division, Filipino Cultural Association, Astronomy Group and Road Runners Baseball. A total of approximately 1000 people are now connected / visit each week as part of our amalgamation. We also each year have another 2000 people come through our doors as part of community workshops & events, regional hockey trainings and competitions and private / business functions which are held at the complex. Our guests are mostly locals with approximately 25% from our local region, including Port Lincoln, Port Augusta, Roxby Downs and Port Pirie.


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Table of Contents

1. BUSINESS DETAILS ...................................................................................................................... 4

2. 2013 BOARD .................................................................................................................................. 4

3. LIFE MEMBERS .............................................................................................................................. 4

4. COMMITTEES ................................................................................................................................. 5

5. CONTACTS ..................................................................................................................................... 5

6. CLUBS ............................................................................................................................................. 6

7. CHAIRPERSON’S REPORT ............................................................................................................ 8

8. WHA AWARDS ............................................................................................................................... 9

9. WHYALLA HOCKEY ASSOCIATION ........................................................................................... 10

10. WHYALLA HOCKEY & SPORTING COMMUNITY CLUB ........................................................... 13

11. HOCKEY COMPETITION REPORT ............................................................................................. 20

12. UMPIRING REPORT..................................................................................................................... 27

13. DEVELOPMENT REPORT ............................................................................................................ 28

14. ONESTEEL & ARRIUM MINNING JUNIOR HOCKEY PROGRAM REPORT............................. 29

15. KPI’s .............................................................................................................................................. 32

16. COMBINE TEAM COACHES AND OFFICIALS ........................................................................... 33

17. COUNTRY WEST & WHYALLA TEAMS ...................................................................................... 34

18. REPRESENTATIVE PLAYERS ...................................................................................................... 37

19. SUMMER HOCKEY REPORT ....................................................................................................... 38

20. POLICIES, PLANS & FORMS ...................................................................................................... 39

21. STRATEGIC PLAN ........................................................................................................................ 40

22. SPONSORS ................................................................................................................................... 47

23. FINANCIAL STATEMENTS - 2012.............................................................................................. 49


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1. BUSINESS DETAILS Whyalla Hockey Association Inc.

Clubrooms Whyalla Hockey & Sporting Community Club Corner of Searle Street and Nicolson Avenue Whyalla Norrie, South Australia, 5608

Postal Address PO Box 2360 Whyalla Norrie, South Australia, 5608

ABN 61 935 825 640

Banking Details BSB 105-054 Acc 220 738 440

Public Officer Ray Wilson

Telephone 08 8645 1365

Facility Manager [email protected] 0447 772 219

Club Licence 50905501

Incorporation number

A21197

Clubs SA Membership

2679

Web Site Whyallahockey.org.com

2. 2013 BOARD • Tony Appleyard

• Tania Taylor

• Tracey Poole

• Paul Oates

• Mark Bubicich

• Michael Travers

• Julie Strawbridge

3. LIFE MEMBERS Whyalla Hockey Association Inc formed 1993 – Present

2006 Mr. B. Todd 2013 Mr. S. O’Brien 2007 Mrs. J. Strawbridge Mr. P. Oates

Ms. C. Kittel Mr. T. Appleyard 2008 Mr. T. Strawbridge

Mr. B. Daniel 2010 Ms. A. Beer Mr. G. Daumuller 2012 Mrs. K. Daumuller

mailto:[email protected]


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4. COMMITTEES There are two sub committees of the Whyalla Hockey Association.

1. Junior committee Linda O’Malley Appleyard Linda Brown Angela Silvestri Craig Smith Helen Butt Wayne Gibbons Maria Leahy Tania Taylor Joanne Jones Angela Marino Leanne Graham

2. Whyalla Match Committee

Tony Appleyard Tania Taylor Stacey Theologou Kale Todd Linda Brown Andre Williams Stephenie Herbert Michael Hickey Fiona Rhind

5. CONTACTS Title Email

WHA Chairperson Tony Appleyard

[email protected]

WHA Secretary Tania Taylor

[email protected]

WHA Treasurer Tracey Poole

[email protected]

WHA Registrar Fiona Rhind

[email protected]

WHA Junior Secretary Linda Brown

[email protected]

WHA Development coordinator Stephenie Herbert

[email protected]

WHA Umpiring coordinator

[email protected]

Country West coordinator Tony Appleyard

[email protected]

Facility Manager Carol Tooby

[email protected] 0447 772 219

Publicity Officer John Higgins

[email protected]



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6. CLUBS

Hummock Hill Hockey Club (95 members)

President – Trish Potter

Secretary – Karen Pudney

Email – [email protected]

Neighbourhood Watch Eyre & Western LSA - Whyalla & Districts Division (100 members)

President – Ben Williams

Secretary – Rae Williams

Email –[email protected]

Steel City Hockey Club (149 members)

President – Tony Appleyard

Secretary – Nicky Parsons


Stuart Hockey Club (63 members)

President – Steve Dunn

Secretary – Heather Burgess


Whyalla Bird Society (72 members)

President – Michael Hurle

Secretary – Ian McArthur


Waratah Hockey Club (71 members)

President – Robert Rhind

Secretary – Linda Brown



mailto:–[email protected]






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Whyalla Homing Society (13 members)

President – Craig Roberts

Secretary – Wayne Gibbons


Whyalla Photography Group (37 members)

President – John Murray

Secretary – Kieran Warren


West Whyalla Cricket Club (80 members)

President – Sam Frick

Secretary – Sam Frick


Filipino Cultural Association Inc (60 members)

President – Dr Joy Penman Secretary – ?


Road Runners Baseball Club (80 members)

President – Christine King

Secretary – Jeff Raymond


Astronomy Group (9 members)

President – Paul Holmes

Secretary –








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7. CHAIRPERSON’S REPORT I would like to present the 2013 WHA annual report to the members for your consideration. This year we have had our challenges but overall WHA continues to move forward in a positive direction. Whyalla Hockey is in an excellent position at the moment with the ability to take advantage of the planning that has been put in place over the last year by the WHA board. As the Whyalla Hockey and Sporting Community Club, we have continued to grow in membership. In 2013 we have be able to attract five new clubs to our facility, we are now have over 930 members association with our facility. Our Finance team of Tracey Poole, Mick Travers and Jean - François Mallac as you will see later in this report have worked hard and our financial position continues to be healthy. I would like to thank the team for all they have volunteered in time to make this happen, especially facing the extra heavy work load of the 2012 Grant facility upgrade project. To the Board of WHA I would like to thank you for the support you have given me over the last 12 months. Thankyou for the many hours you have committed to the association while carrying out yours roles on the board with great professionalism. It has been a great privilege and a honour to have served as Chairperson during this period. The Board would like to thank the Whyalla City Council for the tremendous support they give to Hockey and our facility. In 2012 we received a grant from the state government to replace the playing surface and watering system at the Whyalla Hockey & Sporting Community Club facility. On behalf of the membership I would like to thank the Minster and staff of the office of Recreation & Sport for their support in securing this money. This year the Board committed funds in its budget to some much needed projects, they being, Cricket Nets, Gardening improvements, Solar panels, Upgrade of the kitchen and Player / coaches boxes on the main turf, these will be of a great benefit to the facility’s. In closing I would like to extend a very big thank you to our sub committees and volunteers your commitment to WHA is fantastic. Without you WHA would not have been able to achieve the results it has over the past 12 months. Tony Appleyard Chairperson


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8. WHA AWARDS 2013 WHYALLA HOCKEY ASSOCIATION AWARD WINNERS Name

Whyalla News Men’s A grade Best and Fairest Josh Aspey

Whyalla News Women’s A grade Best and Fairest Karina McAuley

Men’s B grade Best and Fairest Shannon Pudney

Women’s B grade Best and Fairest Tahnee Aspey

Men’s C grade Best and Fairest Neil Meacham

U18 Mixed Best & Fairest Darcy Potter

U15 Mixed Juniors Boy Best & Fairest Brad Shiell

U15 Mixed Juniors Girl Best & Fairest Yolanda Croft

Linzi Appleyard

U13 Mixed Juniors Boy Best & Fairest Simon Tetlow

U13 Mixed Juniors Girl Best & Fairest Emily Shiell

WHA Volunteer of the Year Terry O’Brien

WHA Life Member Paul Oates

Steve O’Brien

Tony Appleyard

WHA Combine Team of the Year Whyalla U13 Boys

Coach Danny Herbert


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9. WHYALLA HOCKEY ASSOCIATION The Board has been active in many areas this year, with the main goal of bringing the practices of the association up to current standards and to increase the usage of the facility. The Association has completed a few constitutional changes, aimed at aligning the constitution with our goals of how the association should be managed. New Hockey Rules were also introduced in 2013, with the aim of aligning us with current HA & HSA rules.. This year also saw the implementation of the boards new sub committee, “Whyalla match committee” to governor the day to day running of hockey in Whyalla. This new committee has still a way to go in its development, but continues to show that the WHA Board has made a good decision in its formation. The board have undertaken a strategic planning process to align the association resources to deliver a sustainable organisation under the destination of ‘By 2016 we will be the Premier Hockey, Sporting & Community Organisation in the region’. The Strategic plan is focussed on delivering a strategic initiatives covering all aspects of our organisation, encompassing Finance, Hockey, Grounds and Sporting Facilities, Community Facilities, Growth and Capability. With the contribution from our membership we have developed a list of initial targets and potential initiatives, which are being assessed and prioritised in line with budgetary and destination outcomes. The association is continually looking for ways to recognise and reward its many volunteers, this year the Board introduced three new initiatives, Sponsors night, Volunteer’s day and the implementation of new awards.

Sponsors Night – Sponsors V Vets. One major initiative was to attain a full club liquor licence which would mitigate risks and increase flexibility in utilising our facilities. This was achieved in August. We also engaged with Clubs SA in undertaking audit of our Management Plan & facility, and continue to work on our full compliance to the revised Liquor Licencing Requirements, which has been progressing, with completion pending the outcome & requirements of our full club licence application.


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The board had also undertaken appropriate reviews of our policies and procedures form a regulatory perspective but to also align with accreditations (ie Good Sports etc). We recognise the contribution of our membership in these outcomes and thank them for their support. The WHA Board is continually looking for ways to fully utilise our complex and have actively sort out other affiliated clubs to join us. This year we have increased the number of clubs that use our complex as their home by five, bringing the overall membership base of the Whyalla Hockey & Sporting Community Club to over 930. 2013 Hockey SA Regional Association of the Year Award This award honours the association that has excelled over the past twelve months by encouraging more people to play hockey, has a proven track record working with schools, and produces good standards of practice, safety and association governance.

Tony Appleyard WHA & Hockey SA Director Ms Nicole Nott.

WHYALLA HOCKEY ASSOCIATION This association has been a leader in our country areas providing many state and premier league athletes and in the past twelve months has upgraded their facilities by over $700K including turf replacement and watering system. They have also introduced through their OPAL funding “Healthy Food Nights” for 160 juniors throughout the year at their trainings. Congratulations Whyalla Hockey Association on winning this Award. Hockey SA – Darryl Buchanan - CEO We were a finalist of the Clubs SA Award of Excellence


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Again the Association has been active in its search for suitable grants to apply for, for the many projects we have targeted for improvements. Grant funding success. 1. Australian Sports Commission – Australian Government - $3,300. 2. OPAL – Local Government - $2,000 3. Active Club – State Government - $4,000 4. ClubsSA – Sponsorship / Funding Assistance - $10,000

We are at present building our Cat 3 grant application for the 2014 rounds, with the main part of the project being a building of a new clubroom.

The association has sent many representative teams to competitions this year, we are proud of our team’s results, At a glance: Winner - U13 Boys State championships. Runner Up – U15 Girls Zone Championships. Winner Division 2 – Girls School team (SAPSASA) Winner – U18 Girls – Port Pirie carnival Winner – U15 Boys Regional Championships State Representatives - 13


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10. WHYALLA HOCKEY & SPORTING COMMUNITY

CLUB Whyalla Hockey Association Capital Upgrade 2013 After 15 years, drum roll! The Whyalla Hockey Association has a new artificial turf hockey pitch! Thanks to a bank loan, a significant grant of $270,000 from the State Government, over 3000 hours of hard work from a team of over 100 volunteers, and approximately $160,000 of “in kind” support from local businesses & the Whyalla City Council, Whyalla now has a quality playing surface that is sure to impress! Designed and installed by Teamsports, the Aquaturf PE was selected for its durability of over 10 years, exceptional playing surface, and affordability. Six water cannons have been installed to lightly water the playing surface which improves ball control for players, and reduces abrasion. The Whyalla Hockey Association wishes to sincerely thank all the businesses and volunteers who have so generously contributed to the upgrade!

The completion of new turf upgrade was celebrated on Friday the 26th of April with a keynote address by former Hockeyroo champion and three time Olympic gold medallist Rechelle Hawkes. This was followed by the official turf pitch opening by Hawkes at lunch time on Saturday 27th of April.

Project Classification Project Value

Turf Replacement $505,041

New Watering System $114,167

Kitchen and Clubrooms Upgrade $12,118

Player & Official Shelter $3,019

Surrounding Ground upgrade $12,200

Cricket Nets $8,232

Solar Panels $27,200


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Opening Day with Rechelle Hawkes


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Summer Twilight Bowls

With the very generous support of Sudel Industries as our major sponsor for the next Six (6) years, the board is very happy to see the introduction of the Summer Twilight Bowls Competition, held over the summer months. We had 14 teams registered in 2013 -14 season and we are looking at ways we can expand next year.


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Whyalla Hockey & Sporting Community Club Cash Raffle 2013

The 2013 Raffle has increased by 150 tickets to 550 and the prize money is up by $1,000, due to the great take up offer from the clubs. We have now been able to offer Clubs $11 per ticket sold. This has now become a great revenue stream for each club involved and is now considered a annual event by the board. Our long term goal for this raffle is to get to Major Raffle status and 1000 tickets.

Club Ticket Allocation

Hummock Hill Hockey Club 100

Roadrunners Baseball Club 100 Steel City Hockey Club 100

Stuart Hockey Club 50 Waratah Hockey Club 40

West Whyalla Cricket Club 60 Whyalla Bird Society 40

Whyalla Photography Group 60 Whyalla Homing Society 0

Neighbourhood Watch Eyre & Western LSA Whyalla Division

0

Spare WHA 0


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Whyalla News

This year we have introduced the Whyalla Hockey & Sporting community Club Page in the Tuesday and Thursday editions. We also introduced a publicity Officer to our growing list of positions. This has proven to be a great success in getting our results and write ups in the paper each week, The Board would like to thank John Higgins and Fiona Rhind for all their work in this area.

Facility Hire

Club room Hire

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10152025

2013

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Augus

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Month

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Affilaited clubroomPrivate clubroom

Field Hire

0

20

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60

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100

120

140

2013

January

FebruaryMarch

AprilMay

JuneJuly

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September

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November

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Month

Hour

s Grass Hrs usedTurf Hrs UsedTurf schools


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Complex Improvements

We again have with the help of many volunteer hours been able to complete some general repairs and improvements to our complex. The list never seems to get smaller as we continue to look for ways to improve the complex for our members.

2013 Note Worthy Improvements Project Value

Northern Door Access $2,000

Projector & Wireless Microphone system $3,000

2014 Improvements (Plan) Project Value

Turf Cleaning Machine $25,000

Training D’s for turf $3,000

Electronic Score Board $11,000

Outdoor lighting $3,000

Clubroom chairs $10,000

Turf Lighting (Clubs SA funding of $10,000) $12,000

Screen Doors and Blinds $5,000


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11. HOCKEY COMPETITION REPORT 2013 season was delayed due to the upgrade of our turf pitch, the delay caused us to drop from this year’s program the preseason and Telstra Cups to enable us to still fit in our 15 round minor round season. At a glance: Male team numbers up by 37% (3 teams) Slight decline of Senior female players by 2% Junior Player numbers up by 6% 1st registered 5 – 12 yrs old players – 34 Re introduction of the Men’s C grade competition

Hockey Club Hockey Club Juniors

Hummock Hill -14% Increase Seniors

Male - 33 Female - 27

Juniors - U18’s Male - 6 Female -6

Juniors - U15’s Male -10 Female -5

Social - 11

Steel City – 84% Increase Seniors




Social - 61

Juniors - 6% Increase - U13’s



Juniors -Minkeys Male -39 Female -27

Stuart – 27% Increase Seniors




Social - 8

Waratah – 29% Increase Seniors




Social - 10


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2013 WHYALLA HOCKEY ASSOCIATION WINTER SEASON RESULTS

SENIOR COMPETITION Grade Premiers Minor

Premiers Preseason Cup

Telstra Cup

Best on ground in the Final

Team of the Year

M1 SCHC SCHC - - Richard Hobba Josh Aspey, Dylan Wood, Christian Riebling, Damien Burd, Kale Todd, Jack Taylor, Stacey

Theologou, David Burd, Brett Brownlow, Mick Travers, Nick Theologou, Tyler Willesme, Matthew

Storer, Brad Newman, Jake Daumuller, Richard Hobba

COACH: Richard Hobba

W1 SCHC HHHC - - Linzi Appleyard Karina McAuley, Tarna Grzona,Mitchell Brougham, Ashlee Chadwick, Rebecca Strawbridge, Jasmin Randall, Anya Beck, Kaitlyn Wallace, Rhiannon

Butt, Linzi Appleyard, Grace Taylor, Simone Thiele, Melika Hobba, Kerry Custance, Nikki Flavel,

Rebecca Crowhurst

COACH: Stephenie Herbert and Brad Grebenshikofff

M2 SCHC SCHC - Mark Bubicich Darcy Potter, Ryan Perry, Jesse O’Keefe, Brad Shiell, Scott Crowhurst, Robert Rhind, Dale

Raymond, Buster Todd, Shannon Pudney, Simon Tooby, Shayne Anderson, Oscar Keating, Jeff

Dowling, Kody Potter,Ryan Dennis

COACH: Stacey Theologou

W2 HHHC SHC - Olivia Watson Dupille

Kyra Webber, Casey Watson-Dupille, Megan Schuster, Elysha Hickey, Olivia Watson-

Dupille, Emily Shiell, Sarah Rudd, Rachael Fowler, Mirella Marino, Shannan Herbert, Tahnee Aspey, Stephenie Herbert, Sue Todd, Kirrily Gibbons, Ali

Ward,Hannah Oates

COACH: Jason Dunn and Sam Yarwood

M3 HHHC HHHC - Danny Herbert Alan Walford, Danny Herbert,Neil Meacham, Ian Leahy, Keith Wade, Matt Shiell, Mark Wilson, Paul Wilson, John Pudney, Jack Bolton, Andre Willemse,

Ronald King, Cadell Herbert, Pete Inglis, Jason Clark, Carlos Bravo

COACH: Andre Willemse


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JUNIOR COMPETITION

U18 HHHC HHHC - Darcy Potter Oscar Keating, Grace Taylor, Brad Shiell, Rebecca Gibbons, Darcy Potter, Casey Watson-Dupille,

Rhys Sudholz, Tahnee Aspey, Ryan Dennis, Rebecca Crowhurst, Kar-lee Labuschagne

COACH: Robert Pudney

U15 HHHC HHHC - Boy:

Connor Margaritis

Girl:

Shannan Herbert

Isaac Smith, Nicolas Marino, Olivia Watson-Dupille, Chris Margaritis, Brad Shiell, Yolanda

Croft,Shannon Pudney,Tyson Webber, Shannan Herbert, Ford King, Linzi Appleyard, Connor

Margaritis, Emily Shiell, Scott Crowhurst, Jordyn Meacham, Christiaan Labuschagne

COACH: Stephenie Herbert

U13 St.Teresa’s St.Teresa’s - Boy:

James Leevers

Girl:

Mirella Marino

Kobe Buckley, Emily Shiell, Mirella Marino, Austin Wilson, Cadell Herbert, Paul Van Niekerk, Elana

Pugh, Harry Leverington, Amelia Wilkinson, Riley Shiell, Simon Tetlow, Joshua Byrne, Josh

Raymond, Georgia Clapp, Simon Geldenhuys, Amy Leevers

COACH: Tony Appleyard


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Men’s A Grade - Premiers

Women’s A Grade - Premiers


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Men’s B Grade - Premiers

Women’s B Grade - Premiers


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Men’s C Grade - Premiers

Mixed U18 Grade – Premiers


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Mixed U15 Grade - Premiers

Mixed U13 Grade - Premiers


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12. UMPIRING REPORT In 2013 the WHA introduced as part of the match committee initiative a Umpiring coordinator, this position was filled by David Burd, who done a great job setting up parts of our new rules and starting the education process of our umpires. We had a great response from each club and their members to the education nights and we now also have three people who can assess of Hockey Ed umpires as members complete their online training. Disappointedly David left Whyalla during the season and we have not been able to find a suitable replacement to carry on this task. This is an area that we need to improve on, so we can continue to grow our umpires in the game of hockey.

2013 WHA Hockey Ed Coach Accreditation list

Stacey Theologou Rhiannon Brown Linzi Appleyard Stephenie Herbert Joshua Aspey Jack Taylor Paul Oates Shannan Herbert Mitchell Hass


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13. DEVELOPMENT REPORT Emerging Athlete Program (EAP) Hockey SA started its Emerging Athlete Program (EAP) for 2013 on August 28. The program was targeting South Australia's elite players identified to have the potential to be selected into the South Australian Sport Institute (SASI) program and Hockey Australia's Junior National programs. The program provided weekly technical coaching for field players and goalkeepers including fitness testing and individual development plans for each athlete. The squad will be divided into a Junior and Senior squad for each training session. 2013 EAP Invited Athletes

Linzi Appleyard Shannan Herbert

Cadell Herbert Mirella Marino

Emily Shiell Shannon Pudney

Hockey SA 2013-2014 Academy Program – a part of the Hockey SA Development Pathway The Hockey SA Academy Program provides athletes identified to have the potential to become an elite athlete within the next three to five years with technical coaching provided to support current and aspiring state level players. The program consists of six regions across the state - one metropolitan and five regional. The structure of the program varies between the regions to cater for the region’s individual needs. Academy Coach Role Description: Academy Coaches will be responsible for delivering the Hockey SA Academy program to their respective region and selected athletes. They will work with Hockey SA in developing their regions rising stars, carrying out on-going talent identification and supporting players preparations for State Trials and National Championships. Whyalla Regional Head Coach x 2, Support Coach x 2 Training: 20 & 27 Wednesday & 4, 11 December, 5-6.30pm Boys & Girls Elite Squad Development Squad Scott Crowhurst Kaine Bubicich Cadell Herbert Kobe Buckley Oscar Keating Harry Leverington Fraser Leverington Riley Shiell Connor Margaritis Austin Wilson Nicolas Marino Rebecca Bubicich Shannon Pudney (Emerging Athlete Program) Mirella Marino Linzi Appleyard (Emerging Athlete Program) Jordyn Meacham Shannan Herbert (Emerging Athlete Program) Emily Shiell

Olivia Watson Dupille Casey Watson Dupille

2013 WHA Hockey Ed Coach Accreditation list

Linda Brown Sam Yarwood Richard Hooba


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14. ONESTEEL & ARRIUM MINNING JUNIOR HOCKEY

PROGRAM REPORT Once again the Whyalla Hockey Association would like to thank OneSteel and Arrium Mining for their partnership with us in the development and the implementing of our Junior Hockey in Whyalla Program This year we changed the program slightly, these changes were made from our experiences and learning’s from running our first ever program in 2012. We now have a four part plan. Part One – Introduce over a six week program during term four, school children to hockey. We had a total of 185 attendees, with an average of 30 per week. With approximately 95% being non hockey playing children.

Monday afternoon session Minkeys – U11’s.


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Part Two – Through OneSteel and Arrium’s support we were able to purchase equipment, which has been distributed among the Whyalla schools, for use by the physical educators in school lessons.


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Part Three – Introduction of the Hockey SA Academy Program, which provided athletes identified to have the potential to become an elite athlete within the next three to five years with technical coaching provided to support current and aspiring state level players. Hockey SA’s Athlete and Coach Development Manager managed the program. The program started in December 2013 and will run well into the middle of 2014. Through OneSteel and Arrium’s support we were able to purchase equipment and cover the cost of the turf water usage. This program not only benefited the athletes but also the four coaches who were selected by Hockey SA to provide the training.

Elite Squad Development Squad Scott Crowhurst Kaine Bubicich Cadell Herbert Kobe Buckley Oscar Keating Harry Leverington Fraser Leverington Riley Shiell Connor Margaritis Austin Wilson Nicolas Marino Rebecca Bubicich Shannon Pudney (Emerging Athlete Program) Mirella Marino Linzi Appleyard (Emerging Athlete Program) Jordyn Meacham Shannan Herbert (Emerging Athlete Program) Emily Shiell

Olivia Watson Dupille Casey Watson Dupille

Part Four – In term one of 2014, we will advertise and run come and try hockey days for all children looking at playing hockey for one of our local school based teams.

We look forward to a long term partnership with OneSteel and Arrium Mining in this program and as Major Supporters of Junior Hockey in Whyalla.


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15. KPI’s

WHA Game Development YTD

New Coach Accreditation 4 3 New Official Accreditation 8 8

Hooked in 2 Hockey Coaches 12 Hooked in 2 hockey registrations 50

1st registered

5 – 12 yrs old

20 41 14 – MOPS 20 – NAPS 7 – St.T’s

Total Hockey playing 400 462 Total Hockey Membership 440 552

Facility Development YTD Number of Affiliated Clubs 9 12

Sponsors 30 34

Clubroom Hire (Private) 24 24 New responsible Service of Alcohol trained

members 10 13

Hockey Club’s Task Target

New Coach Accreditation 1 1 1 1

New Official Accreditation 2 2 2 2 2

Hooked in 2 hockey Coaches 3

Coaches NPC and PBTR 100% 100% 100% 100% 100%

Social Membership 10% of total membership

11% 41% 11% 12%

New RSA trained members 3 2 4 5 2


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16. COMBINE TEAM COACHES AND OFFICIALS Sate Junior Zone Championships – June 2013 Country West U18 Boys Country West U18 Girls Coach – Jason Dunn Coach – Stephenie Herbert Manager – Sam Yarwood Manager – Tania Taylor

Country West U15 Boys Country West U15 Girls Coach – Robert Pudney Coach – Prue Lange Manager – Bek Barber Manager – Fiona Rhind

U13 State Championships – June 2013 WHYALLA U13 Boys WHYALLA U13 Girls Coach – Danny Herbert Coach – Tony Appleyard Manager – Fiona Wilson Manager – Christine Shiell SA Regional Junior Championships – Oct 2013 WHYALLA U18 Boys WHYALLA U18 Girls Coach – Jason Dunn & Sam Yarwood Coach – Jack Taylor Manager – Trish Potter Manager – Tania Taylor

WHYALLA U15 Boys WHYALLA U15 Girls Coach – Stacey Theologou Coach – Linda Brown Manager – Trina Crowhurst Manager – Raylene Meacham

WHYALLA U13 Boys Coach – Danny Herbert Manager – Angela Silvestri


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17. COUNTRY WEST & WHYALLA TEAMS


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18. REPRESENTATIVE PLAYERS SAPSASA – Interstate Boys Hockey Team Canberra – ACT Joshua Byrne Cadell Herbert Austin Wilson National U/13 Girls Championships Hobart - TAS Emily Shiell Mirella Marino National U/13 Boys Championships Melbourne – VIC Cadell Herbert National U/15 Girls Championships Busselton - WA Linzi Appleyard Shannan Herbert National U/15 Boys Championships Darwin - NT Shannon Pudney National Country Women’s Championships Geraldton - WA Ashlee Chadwick Nicole Flavell Megan Larcombe – ex Whyalla player National Country Men’s Championships Geraldton - WA Nicholas Hoffmann – ex Whyalla player Jordan Rhind – ex Whyalla player Jack Taylor National Over 40’s Men’s Championships Sydney - NSW Andre Willemse


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19. SUMMER HOCKEY REPORT The 2013-14 summer hockey competition again was a huge success. The twelve weeks of competition were successfully completed with no forfeits and only one round cancelled due to the Heat Policy. The competition was split into two divisions with six teams each. Playing numbers were in excess 120, with approximately 15% being non-affiliated members of the WH&SCC. Spectator attendance numbers had increased on past seasons; these were helped by the introduction of Counter Meals. The Winners of the Division 1 Competition were The Shield & the Division 2 winner, Fire Breathing Penguins.

Division 1 – THE SHIELD

Division 2 – FIRE BREATHING PENGUINS


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20. POLICIES, PLANS & FORMS A list of all Whyalla Hockey Association policies, plans and office forms. WHA

1. Constitution – 16th Dec 2013 2. WHA Hockey Rules - 28th Jan 2014 3. 2014 Budget

Policies

1. Alcohol Management Policy. 2. Canteen Policy. 3. Smoke Free Policy 4. Volunteer Recognition Policy 5. Turf Policy. 6. Hot Weather policy 7. Pregnancy Policy 8. WHA Combine Team Selection Policy 9. WHA Sponsorship Package – partnership Policy

Plans

1. Competition Development Plan. 2. WHA Strategic Plan 3. WHA Coaching Development Plan 4. WHA Match Committee Plan

Forms

1. Facility Hire. / Crowd Agreement 2. WHA Match Card. 3. WHA Summer Hockey Team Nomination 4. WHA Permit Application. 5. WHA Team form 6. WHA Coaching application 7. WHA Board of Directors Code of Conduct 8. WHA Offer of Casual Employment of Bar Manager 9. Position Description or Duties for

a. Bar Manager b. Facility Manager

Hockey Australia / Hockey SA

1. Hockey SA Codes of Behaviour. 2. Hockey SA Junior Hockey guidelines. 3. Hockey Australia Member Protection Policy. 4. Play by the Rules


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21. STRATEGIC PLAN

FINANCIAL OUTCOMES Generate Cash, Increase Revenue & Invest to Grow

Theme Outcome Objective Measure Target Initiatives Priority Timing Budget

Financial Outcomes Increase sponsorship Increase WH&SCC Fundraising Increase Revenue from Facility Hire Turf Replacement Finances Safeguarded

Sponsorship Total Value Sponsorship Cash Component Fundraising Increase year on year Facility Hire Revenue Audit/Review of status of Turf Replacement Finances

$50,000 / yr $30,000 / yr 10% $20,000 / yr 1 audit per year

Hold sportsperson nights / events Develop financial plan for turf replacement in 2020 – include contingency for the shock-pad Promotion of Facility for Hire Development of Facility Hire Packages. Target Hire of facilities by Schools Development of formal sponsorship packages Purchase of Land to lever funding options Use of cash raffle to also raise funds for the association Pay off the Turf ASAP and begin building funds for the next turf Tighten the Affiliated Clubs rules and increase their contribution/value – ensure they have ownership in the organisation Promotion of venue usage outside of hockey season – prioritising hockey and hockey club usage and access Reduce food selection in canteen - stock and provide ‘simple to prepare’ high turnover foods, reduce complexity for volunteers. Possibly have special foods on occasions Set up user-pays facilities for the lighting systems – swipe-cards ?


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HOCKEY Sustainably Grow the Hockey Competition


Customer Outcome Strong Balanced Hockey Competition Foreseeable sustainability of hockey in Whyalla - Hockey is sport of choice by children Maintain participation by older people Regional / State success

Clubs participating in grades Game score lines Growth in junior numbers Growth in +40 year olds Number of State Representatives Carnival / championship wins (state and regional)

Every club in every grade No double digit scores 15% increase / yr 15% increase / yr 1 new rep / yr 2 wins per competition

Have a regional ‘champions league’ -with Pirie and Lincoln Establish programs to increase junior involvement and participation Development of Zones Juniors Hold exhibition games – SA Premier league Host Junior regional championships Expand Summer Hockey competition Promotion of Hockey within Schools (Primary and High), use of facilities by schools for Physical Education. Establish a winter social hockey competition Establish development programs for U11, U13, U15 and new players Hooked into Hockey Program - At start of school term 1, before hockey season. Develop and implement a coordinated effort into Primary Schools Set-up a traineeship to work within schools to promote hockey – grant funded / AFL style, or CEG or DECS?? Association selects the teams new players will play for – ala Port Lincoln Establish an Eyre Peninsular parallel winter competition with Pirie and Lincoln, use byes in Whyalla program to enable


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Theme Outcome Objective Measure Target Initiatives Priority Timing Budget Internal Processes Development of hockey

structure

Number of new Umpires Number of new Coaches

15% / yr 15% / yr

Full implement and empower the Match Committee Formally network with regional associations Umpire development Coach development Program ‘Byes’ to smooth out the hockey field usage – ie extend the season by cutting out a game or so a week with byes and not having odd games (ie Wed / Sun) Setup endorsements for hockey clubs to establish junior teams in schools currently not participating Seek more assistance / support from Hockey SA


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GROUNDS AND SPORTING FACILITIES Premier Sporting Facilities for Members


Customer Outcome Maintain grounds to safe functional standard Improve sporting facility

Number of concerns raised by members Comments on developments

Zero concerns All comments are positive

Installation of a Medical Room, close to emergency access Identify and purchase of key medical equipment – wheelchair, stretcher etc (Consider liability here ,i.e training of personnel) Installation of Change Rooms Improved Lighting on turf Improve landscaping to reduce dust and contamination to turf Improve Security of the facility and grounds Improve quality of grass field surface Establish a score board Install a clock (real time) – aid in turf allocation timing Develop grounds and facilities in-line with prioritised growth initiatives Establish a ‘Hockey Association’ cricket team for summer and usage of our cricket facilities. Install further spectator seating around the turf and grass fields Affiliate a group who uses facility during the day and willing to work on the facility as volunteers as well Install multi-use ground/fields on current grass field

Internal Processes Continued Maintenance and development of grounds and facility

Number of Maintenance activities completed Number of development activities completed

2 per month 1 per quarter

Establishment of a grounds committee Establish Maintenance and Spares Process for facility and grounds Establish a regular turf condition review with supplier


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COMMUNITY FACILITIES Community Facility of Choice


Customer Outcome Maintain Facility to safe and functional condition Improved facilities meeting consumer needs

Number of concerns raised by users Number of facility bookings

Zero concerns 5 external bookings / mth 20 total bookings / mth

Large Function Room for up to 200(?) people Members Bar Inside access toilets Establish conference facilities Hold Blue Light Discos, and level improvements off this Install heating systems for club Install handrail around elevated area in from of club rooms Extend veranda in front of clubrooms with enclosing facility Establish ‘beer garden’ or outside venue for members – aid in maintaining services if clubroom is unavailable

Internal Processes Continued Maintenance and development of facility

Number of Maintenance activities completed Number of development activities completed

2 per month 1 per quarter

Establishment of a Facilities committee – Bar and kitchen Formalise a short term facility development plan Have paid canteen staff for the routine canteen opening (or reward program to club to run with volunteers if hours are extended over 1.5 days)) Establish targeted promotion for venue usage outside of Hockey, ie October-March & Sundays Ensure alignment of policies with community expectations – ie Alcohol and Illicit Drugs


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GROWTH Sustainable Organisational Growth for the Future


Customer Outcome Growth in membership

Number of members Number of Affiliated / Member Clubs Potential affiliation enquiries

1500 total members 15 Clubs 4 enquiries / yr

Approach council to acquire further land area from surrounds ie ‘civic park’ for expansion Establish and attract non-hockey summer based sporting competitions at facility Attract Lawn Bowls competition / club Attract Pool Table competition / Club Attract Darts Competition / Club Attract Netball Club, installing lit netball training facilities Attract Basket Ball club , Attract Filipino society (benefit catering committee) Establish Bingo, prefer during the day Attract retirees who can assist in the organisation – is independent retirees group.

Internal Processes Effective strategic planning Effective member / affiliated club processes

Review of strategic plan Complaints from clubs

Plan exists Reviewed every 6 mths Zero Complaints

Establish processes for the engagement, attraction and retention of affiliated clubs and competitions Establish a clubs presidents meeting, twice per year. Develop an affiliation document / policy Establish Affiliation Protocol to ensure organisation gets significant value from such affiliations


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ORGANISATIONAL CAPABILITY Resources and Skills within the Organisation to enable Success


Organisational Capability Board Communication effectiveness Constitution up to date

Distribution of meeting minutes Regular Board Newsletter Constitution reviewed

10 / year 6 / year 1 / year

Determine the skills required within the management structure, and recruit accordingly Recruit Strategic Board Members, ie key stakeholders Produce a regular newsletter Redesign management structure (board etc) to enable transparency, efficiency and communications with sub committees and membership Establish regular reviews of policies and procedures Determine and establish appropriate level of Goodsports and Starclub Develop guidelines and program to manage and reward volunteers appropriately


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22. SPONSORS The WHA is very thankful to every one of our 34 sponsors / partners. Our total value of sponsorship for 2013 was $52,000. It takes a great amount of effort to make sure both parties are getting value for the contribution made. The WHA continues to look at ways to attract new sponsors and to improve the benefits to our existing sponsors.

PLATINUM SPONSOR GOLD SPONSOR SILVER SPONSORS

�

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http://www.whyallahockey.org.au/sponsors/index.cfm?fuseaction=display_main&SponsorID=6385&OrgID=11572





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BRONZE SPONSORS

Martelco, Hockey World, AMW Electrical, GT Premier Sports, Steak ‘n’ Enter Butchers, Max Cranes, QSM, ZEN Energy Systems, ICE Engineering, Plastic Recyclers International, Richards Lock and Safe, Professionals, Electrical Discounters, DES’s Cabs, Your Dental Care, Career Employment Group, STASSI Engineering, Teamsports, Paladin Sports, Central Deli, Bank SA, Whyalla Steel Centre, Sport 4 Life. Whyalla Hockey Sport Facilities Upgrade – 2012 / 2013

The WHA would like to express our gratitude to our 8 partners of our upgrade.


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23. FINANCIAL STATEMENTS - 2013

Whyalla Hockey Association Notes to the Statement of Receipts & Expenditure

For the Year ended 31 December 2013

Contents

1. Statement of Receipts & Expenditure (Senior Accounts)

2. Bank Reconciliation

3. Notes to the accounts

4. Audit Report

To be read in conjunction with the accompanying notes to account


50

Capital Equipment

465,364.02

Grant- Equipment 4,872.73 Grant - Garden 5,097.76 Grant - Kickboards 4,479.56 G rant- Plumbing 49,198.90 Grant - Pre-work 3,664.67 Grant- Shed 17,869.07 Gran t- Turf 341,41 3. 82 Cricket Net Expenditu re 1 5,702.06 Kitchen 3,451 .64 Solar 19,085.50 Projector 909.09 Antena Installation 1 ,300.00 Equipment 2,685.18 Total Capital Equipment 469,729.98

The Whyalla Hockey Association Inc Report Period: 1/1/2013 to 31/12/2013

Statement of Receipts and Expenditure Account(s) in this Report: Society Cheque Account

Receipts Affiliation I Trai ning fees Bowls fees Fundraising Grant funds Tax Office Hall hire Insurance Proceeds Interest Received Pri va te Functions Rebate Retai l sales- Bar Retail Sales - Canteen Sponsorship Su ndry Receipts Cans & Bottles

42,084.63

2,087.73 8,665.50

180,380.64 67,103.78

327.27 2,580.00

409.20 23,533.23

1 ,363.64 55,113.32 45,019.52 32,488.49

2,731.87 1,475.20

Expenditure Accounting Fees Advertising & Promotion Bank Charges Bowls Expenditure Capital Equipment Cleaning Club Maintenance Club Supplies Coffee Machine Donations Electricity Float Tax Office Payments Insurance Lease Payments License Fees Loan Payments Opal funding Postage, Printing & Stationery Purchase for resale - Ca nteen Purchases for resale - Bar SA Water Subscriptions Sundry Payments Security Honouraiums Can teen Telephone Travel Expenses Trophies Cleanaway Bins Umpires Raffle Prizes

1 ,000.00 4,562.85

706.23 2,385.73

469,729.98 2,300.00 9,012.01 2,031.50

781.56 900.00

11,694.55 760.00

81,488.18 6,412.74 2,321.25 3,344.15

19,717.20 790.15

2,936.38 26,089.57 46,838.61

6,747.89 2,601.27 7,870.25

485.00 1 ,200.00 1,160.13 1,556.25 5,548.81 I ,631.16 1 ,270.00 5,000.00

730,873.40


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Bank Reconciliation The Whyalla Hockey Association Inc

Report Period: 01/01/2013 to 31/12/2013

Society Cheque Account Opening Cash Book Balance

Total Bank Deposits Loan Funding Transfers In Term Deposit 054 4036198760 Term Deposit 054 4036128460 Term Deposit 054 4036243160 SUBTOTAL

Bank Payments Transfers Out Term Deposit 054 4036217560 Tem1Deposit 054 4036243160 SUBTOTAL

197,718.69 465,364.02 180,000.00

30,570.77 30,591.08 40,210.96

944,455.52 730,873.40

90,000.00 100,000.00 920,873.40

,.....

Closing Cash Book Balance Add Unpresented Cheques

Cheque No.

23,582.12

,.....

,.....

,.....

Total BANK STATEMENT Bank Statement Closing Balance

11 5098 50 115101 50 115124 558.5 115125 59.36 11 5126 121.68 115128 110 1 15129 380.9 115130 180.73 115131 3,124.46 115132 53.15 115133 576.95 115134 75 115135 92.05 115136 85.8 11 5137 176.27 115138 333.75 115139 101.4 115139 101.4 1 15140 132

6,363.40

29,945.52

29,945.52 ,......

Bank Reconciliation The Whyalla Hockey Association Inc


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.....

Term Deposit 054 4036128460

Opening Bala nce

30,000.00 Add Interest 591.08

30,591 .08 Less tra nsferred .....

- Cheque Account 30,591.08

Closing Balance 0 .....


Opening Balance

0 Transferred In Cheque Account 90,000.00 Interest 1,858.31

..... Closing Balance 91,858.31


Opening Balance 0 Transferred In Cheque Account 100,000.00 Interest 210.96

100,210.96 Less transferred - Cheque Account 40,210.96 ..... - Loan Account 60,000.00 100,210.96

Closing Balance 0

Report Period: 01/01/2013 to 31/12/2013


Opening Balance Add Interest

Less transferred

30,000.00 570.77

30,570.77

- Cheque Account 30,570.77

Closing Balance 0.00

.....


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Bank Reconciliation The Whyalla Hockey Association Inc Report Period: 01/01/2013 to 31/12/2013

Commercial Loan 054 0065664040 Opening Balance

0 Loan Funding 180,000.00 Loan Interest 9,849.76 Loan Fees 400.00 SUBTOTAL 190,249.76

Less Loan Payments 19,717.20 Transferred -Term Deposit 054 4036243160 60,000.00 SUBTOTAL 79,717.20

Closing Balance 110,532.56


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Whyalla Hockey Association Incorporated Notes to the Financial Statements

For the Year ended 31 December 2013

I. Summary of Significant Accounting Policies

a) Basis of Preparation

The financial statements are special purpose financial statements prepared in order to satisfy the financial reporting requirements of the Associations Incorporation Act (SA). The committee has determined that the association is not a reporting entity. The financial statements have been prepared on a cash basis of accounting. The cash basis of accounting recognises transactions and events only when cash (including cash equivalents) is received or paid by the entity. Financial statements prepared under the cash basis provide information about the sources of cash raised during the period, the purposes for which cash was used and the cash balances at the reporting date. The measurement focus in the financial statements is balances of cash and changes therein. The following material accounting policies, which are consistent with the previous period unless otherwise stated, have been adopted in the preparation of the financial statements.

b) Cash and Cash Equivalents

Cash and cash equivalents include cash on hand, deposits held at call with banks, other short term highly liquid investments with original maturities of three months or less.

c) Property, Plant and Equipment

Property, plant and equipment are recorded at cost in the year cash is paid, Depreciation is not recognised over their useful lives to the association.

d) Goods and Services Tax (GST)

Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). In these circumstances, the GST is recognised as part of the cost of acquisition of the asset or as pa1t of an item of the expense. Receivables and payables are stated inclusive of the amount of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with other receivables or payables in the statement of financial position.

e) Receipt of Goods and Services In-Kind

Goods and services received in kind a re recorded at the value of these goods and services as per the valuation of the committee. Most Goods and Services received i n kind are reciprocated as sponsorship as providers receive promotion and advertising by the association to a reciprocal value. This report expresses activity solely from the bank accounts of the Whyalla Hockey Association Senior committee unless expressly identified otherwise. The association maintains cash on hand which is used to pay outgoings any anomaly in cash recorded in the accounts and outgoings is recorded as miscellaneous expenditure. Any subcommittees of the Whyalla Hockey Association are not represented in the attached statement of receipts and expenditure.

...


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Independent Auditor's Report to the Members of

Whyalla Hockey Association Inc

We have audited the accompanying financial report, being a special purpose financial report, of the Whyalla Hockey Association lnc (the association), which comprises of a statement of Receipts and Payments and Cash Balances for the year ended 3151 December 2013. Committee's Responsibility for the Financial Report The committee of the association is responsible for the preparation and fair presentation of the financial report and have determined that the accounting policies used, are consistent with the financial reporting requirements of the Associations Incorporation Act and are appropriate to meet the needs of the members. The committee's responsibilities also include establishing and maintaining internal control relevant to the preparation and fair presentation of the financial report that is free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances. Auditor's Responsibility Our responsibility is to express an opinion on the financial report based on our audit. No opinion is expressed as to whether the accounting policies used, are appropriate to meet the needs of the members. We conducted our audit in accordance with Australian Auditing Standards. These Auditing Standards require that we comply with relevant ethical requirements relating to audit engagements and plan and perform the audit to obtain reasonable assurance whether the financial report is free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial report, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Our audit also includes evaluating the reasonableness of accounting estimates made by the committee, as well as evaluating the overall presentation of the financial report. No opinion is expressed as to whether the accounting policies used are appropriate to the needs of the members. The financial report has been prepared for distribution to members for the purpose of fulfilling the committee’s financial reporting obligations under the Associations Incorporation Act. We disclaim any assumption of responsibility for any reliance on this report or on the financial report to which it relates to any person other than the members, or for any purpose other than that for which it was prepared. We draw attention to note 1 which highlights the basis accounting used by management and the l imitations on the accounts contained within this report. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

..


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Independent Auditor's Report to the Members of

Whyalla Hockey Association Inc

Independence

In conducting our audit, we have complied with the independence requirements of Australian professional ethical pronouncements.

Qualification

Whyalla Hockey Association Inc has not established an effective system of internal control over the recording and banking of income. We have been unable to verify income until its initial entry in the accounting records. Accordingly, our audit in relation to all income and associated cash expenditure was limited to the amounts recorded in the accounting records.

The association is responsible for the preparations of their Goods and Services activity statements and we have not reviewed the appropriateness of the committee’s interpretation of its obligations with respect to GST and have been limited to amounts paid to the appropriate government department.

. The Whyalla Hockey Association Incorporated operates numerous committees this repot1is limited to the activities of the senior committee.

Qualified Auditor's Opinion

In our opinion, subject to the effects of such adjustments, if any, as might have been detern1ined to be necessary had the limitation discussed in the qualification paragraph not existed, the financial report of Whyalla Hockey Association Inc. presents fairly the receipts and expenditure for the year ending 3 I December 2013 and its associated cash balances as at this date in accordance with the cash basis of accounting.

..

Dated this 17th day of March 2014

2013 - sportstg · 2. 2013 board ... 15. kpi’s ... behalf of the membership i would like to thank...

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