2013 CRCTPre-Administration Workshop

February 2013

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Webinar Etiquette• Please use the Audio Setup Wizard in the Tools Menu to configure and test your audio settings before the presentation begins• To eliminate interference from background noise in your area, please leave the Talk Button on mute if you are not speaking• Due to the number of participants, we request that questions be submitted via Chat• You will receive a prompt to download this PowerPoint; you can also go to Window, File Transfer to download any files sent

throughout this webinar• Please log in with your name and the name of your district beside it (e. g., John Smith– Appling); if you have already logged in,

please place your name and district in the chat box

2013 CRCT Pre-Administration

Workshop

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AGENDA• Training Materials• CRCT Overview• Pre-Administration• Testing• Post Testing Activities• Reporting• Retest Information• Contact Information• Questions

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TRAINING MATERIALS

• Train the Trainer Model for system training

• The Test Coordinator’s Manual and Examiner’s Manual are posted on the Georgia Department of education website: http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/CRCT-Resources.aspx

• The Manuals and other training materials are also posted on the CTB website at: http://www.ctb.com/gacrct

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TRAINING MATERIALS• Posted to both the GaDOE and CTB websites:

– CRCT Pre-Administration PowerPoint presentation– CRCT Pre-Administration Webinar recording link– Test Coordinator’s Manual (TCM)– Grades 3–8 Test Examiner’s Manual (TEM)– Grade 3 Answer Document– Middle Grades Math Formula Sheet (DOE site only)– Read Aloud Guidelines & Tutorial – Parent Brochure

• Additional materials posted to the CTB website:– Administration Documents

• Sample Packing List • Shipment Verification Form• Sample Security Checklist• Sample Answer Document• School/Group List (SGL)• Group Information Sheet (GIS)• Stack Cover Cards• Pre-ID Barcode Label

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CRCT OVERVIEW

Will cover the following:• Administration Dates• Test Construction• Main Administration• Retest Administration

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CRCT OVERVIEW: Administration Dates• System testing dates were submitted in

December/January through the Online Enrollment System– Main Administration:

April 1 – May 3• 9 consecutive school day window

– Retest Administration:

May 13 – July 26• 1 or 2 windows of 5 consecutive days each• 2 windows are available for different grade levels

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CRCT OVERVIEW: Main Administration• Main Administration: April 1 – May 3

– Includes all students enrolled in grades 3 through 8, except for those taking the GAA or CRCT-M

• Make-up Testing– Make-up tests should be given within the system’s

scheduled 9-day administration window– Outside of the system’s scheduled window, but

within the State Administration window, students in grades 3, 5, and 8 may make up the Reading section and students in grades 5 and 8 may make up Math

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CRCT OVERVIEW: Test Construction• Content Areas

– Spring grades 3–8: Reading, Math, ELA, Science and Social Studies

– Retest grade 3: Reading– Retest grades 5 and 8: Reading and

Math• All items are Selected Response

(multiple choice)

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CRCT OVERVIEW: Test Construction

• Common Core Georgia Performance Standards (CCGPS) – alignment for Reading, English/Language Arts, and Mathematics

• Georgia Performance Standards (GPS) – alignment for Science and Social Studies

• Continued field testing of content for CCGPS and GPS

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PRE-ADMINISTRATION• System Test Coordinator Responsibilities• School Test Coordinator Responsibilities• Receiving Your Materials Shipment• Test Materials Adjustments Application• Distribution to Schools• Training of Test Examiners• Security• Pre-ID Labels• Coding for GNETS

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PRE-ADMINISTRATION:

System Test Coordinator Responsibilities• Review Test Coordinator’s Manual (TCM) and Test Examiner’s

Manuals (TEM)• Organize training sessions for School Test Coordinators• Organize system security plan• Receive CRCT materials and verify that all boxes have been

received and develops a process to verify all numbers from System and School Packing Lists are correct

• Distribute CRCT materials and Pre-ID labels to School Test Coordinators Please order additional materials as soon as possible once

you have received your initial shipment and the Test Materials Adjustment window opens on March 12, 2013

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PRE-ADMINISTRATION: School Test Coordinator Responsibilities

• Review Test Coordinator’s Manual (TCM) and Test Examiner’s Manuals (TEM)

• Organize training sessions for Test Examiners• Organize training for assessment of students with

accommodations• Receive CRCT materials from System Test Coordinator and

verify that all boxes have been received and material counts match those on the School Packing List

• Organize school security plan• Notify System Test Coordinator if additional materials are

required

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PRE-ADMINISTRATION: Receiving Your Materials Shipment• System Shipment includes:

– System Packing List– School Packing Lists – schools should verify and

turn in a signed copy to System Test Coordinator– Shipment Verification Form– System Security Checklist - hard copy included

with shipment; electronic copy available at www.ctb.com/gacrct

– Return Shipping Labels– System Overage materials (see next slide)

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PRE-ADMINISTRATION: Overage Materials

• System Test Coordinators will use System overage materials to provide additional materials to those schools that exhaust School Overage materials; verify counts on packing list– School/Group Lists (SGLs)– Group Information Sheets (GISs)

• Pre-coded and blank• Instructions on proper coding will be included

– Test Coordinator’s and Test Examiner’s Manuals– Test booklets and Answer Sheets– Stack Cover Cards and paper bands

• STC should develop a system to account for overage materials distributed to schools

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PRE-ADMINISTRATION: Overage Materials

• System selected their system-level overage from the Enrollment System

• Schools receive 10 percent overage• Schools also receive small group kits

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PRE-ADMINISTRATION:Receiving Your Materials Shipment

• When will I receive my shipment?– Shipping dates are estimated based on dates you provided

through CRCT Enrollment System in December/January– Test materials shipped to systems at least two weeks prior to

testing– Shipping schedules consider Spring Break schedules

• Complete System Inventory Checklist– System Test Coordinators complete step-by-step instructions

upon receipt of materials and before distribution to schools– System Inventory Checklist provided in TCM on page 13

– Retest Materials are sent to all districts April 22–26 – Retest Materials boxes have round, yellow label

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RT2013

PRE-ADMINISTRATION:Test Materials Adjustments (TMA)

• TMA application used to order additional materials for Spring and Retest administrations

• The TMA application allows you to:– Place orders for additional materials online– View exactly what materials were shipped to you

• Connecting to TMA application:– Login to www.ctb.com/gacrct website– Click the Login link and enter your username and password– Click the Test Materials Adjustment link

• TMA windows: – Spring: March 19 – April 19 (can call Customer Service through May 2)– Retest: April 23 – July 19 (can call Customer Service through July 22)

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Choose the shipping address

Click to fill Total Received column

Modify if your shipment was short

Enter the quantity you want in addition to what you have received

Enter any special requests for shipping and delivery

TMAQuickStart Guide available at http://ctb.com/gacrct

PRE-ADMINISTRATION: Distribution to Schools

• School Test Coordinators – Complete School Inventory Checklist provided in TCM on page 15; When School

Testing Coordinators verify their school’s packing list, a signed copy should be provided to the System Test Coordinator

• Boxes are labeled for each School and include:– School Packing List and School Security Checklist– School/Group Lists– Group Information Sheets and coding instructions– Test Coordinator’s Manuals and Test Examiner’s Manuals– Test booklets and answer sheets– Stack Cover Cards and paper bands

• Schools receive an overage of materials – If additional materials are needed, School Test Coordinators contact the System

Test Coordinator• Retain boxes for return shipping

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PRE-ADMINISTRATION: Examiner Training• Train School Test Coordinators from the Administering the Tests

section on page 7 of the Test Examiner’s Manual• Ideally School Test Coordinators should train examiners from the

copy of the Test Examiner’s Manual that the examiner will use to test (make electronic version available if training is prior to receipt of materials)

• Examiners should sign a roster verifying they attended training • Examiners must certify on the Examiner’s Certificate that prior to

the first testing session, the Examiner’s Manual was thoroughly reviewed; make examiners aware of options for accessing the Test Examiner’s Manual

• Confirm that examiners understand timing; minimum of 45 minutes – maximum of 70 minutes per section; extended time accommodation begins after 70 minutes has passed

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PRE-ADMINISTRATION: Security• All Systems must adhere to the 9 consecutive school day test window• Keep materials in secure storage (limited key access) before, during, and

after testing• Student Test Booklets are presorted into class packs of 20 and 5 and

must remain in their shrink-wrapped packages as late as possible to avoid security concerns

• School Test Coordinators use School Security Checklists to check materials out to Test Examiners; all materials are returned to the School Test Coordinator for secure storage at the end of each day• Security Checklists will also be available as electronic (Excel) files

through www.ctb.com/gacrct for the first time in 2013• Security wafer seals on all test books cannot be broken until testing

begins• Each classroom must have adequate staff to monitor testing• Test Irregularities: Contact GaDOE for instruction; you may be asked to

complete the online Test Irregularities form on MyGaDOE Portal

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PRE-ADMINISTRATION: Pre-ID Labels

• Pre-ID labels are included in each School Test Coordinator Kit

• Three (3) barcode labels for each student• Visible information includes:

– Student name and GTID – School and System names and codes– Grade– Student birthday and gender– Ethnicity, Race and PSRC– Barcode number

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PRE-ADMINISTRATION: Pre-ID Labels

• Three barcode labels for each student

• Do not use if inaccurate• Barcodes override bubbling• Additional labels can be used on

test booklet

TCM

CRCT Answer document CRCT Test booklet Spare (Do not use for CRCT-M)

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PRE-ADMINISTRATION: Pre-ID Labels• Pre-ID info is provided to CTB by GaDOE; if Pre-ID Label is

incorrect:– Examiners must notify School Test Coordinator– School Test Coordinator must update school student records– Do not use incorrect Pre-ID labels – Barcode info overrides bubbled info– Barcode label may be used if the only inaccurate information

is the grade or teacher name• Pre-ID label should match info for student being tested EXACTLY;

be aware of similar names • Pre-ID label should be applied prior to testing• If a student does not have a Pre-ID label, student info must be

bubbled on the answer document• When bubbling demographic information, fill in the text boxes

first, then bubble

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PRE-ADMINISTRATION: Pre-ID Labels• Barcode applied incorrectly

– If answers have been gridded:• Transcribe student answers and demographics onto a

replacement answer sheet• Write VOID over the original answer sheet, and return with non-

scorable materials– If answers have not been gridded:

• Write VOID over the original answer sheet, and return with non-scorable materials

• Student transfers– Not applied to an answer document:

• Securely destroy the barcode– Applied to an answer document:

• Write VOID over the original answer sheet, and return it with non-scorable materials

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PRE-ADMINISTRATION: Coding GNETS Programs

• In order to receive results for GNETS Programs, an identifier code needs to be bubbled on each student’s answer document in the box marked GNETS

• Codes and instructions are included in the TCM

Alpine Program01

Burwell Program02

Cedarwood Program 03

Coastal Academy Program04

Coastal GA Comprehensive Academy05

Mainstay

06Dekalb-Rockdale Program

07Elam Alexander Academy

08Flint Area Learning Center

09Harrell Learning Center

10H.A.V.E.N. Academy

11Heartland Academy

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Horizon Academy

13Northstar Educational & Therapeutic Services

14North Metro Program

15Northwest Georgia Educational Program

16Oak Tree

17GNETS of Oconee

18Pathways Educational Program

19River Quest Program

20Rutland Academy

21Sand Hills Program

22South Metro Program

23Woodhall Program

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TESTING

Will cover the following: • Preparation• Administration• Accommodations• Irregularities

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TESTING: Preparation• Remove or cover instructional materials that may prompt student

responses• Arrange seating to promote individual work• Post a sign on the outside of the classroom door: Testing: Do Not

Disturb• In addition to the Test Examiner, a proctor is recommended for up

to 30 students/required for more than 30• Examiner Materials:

– Examiner’s Manual– Test books (Gr 3–8) and Answer sheets (Gr 3–8)– Scratch paper for Math (no calculators)– Two No.2 pencils with erasers per student

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TESTING: PreparationSmall Group Kits

• Small Group Kits are for those students who need a special administration of the exam in a small group environment

• Small Group Kits consist of 10 test books of the same grade and form; are test books only; and are administered using the same Examiner Manual and answer document as the regular test

• Small Group Kits are provided; schools can also use regular overage materials to create Small Group Kits of a common form

• Systems and Schools receive 10 percent overage; additional Small Group Kits are available by ordering through CTB Customer Service

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TESTING: Administration• Students take one content area per day• All sections from a single content area must

be administered the same day• Students can write in the test books;

highlighters are not allowed• Students take stretch breaks between

Sections I and II • Teacher monitoring– Circulate and Check to

prevent cheating, use of calculators, going ahead, or looking back

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TESTING: Accommodations• Be familiar with accommodations listed in IEPs• Accommodations must

– be required for the student in order to participate in assessment

– be provided during routine instruction and assessment in the classroom

• Accommodations may not– alter, explain, simplify, paraphrase, or eliminate any

test item, reading passage, writing prompt, or choice option

– Provide verbal or other clues or suggestions that hint or give away the correct response to the student

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Testing: Coding Accommodations• State Required Codes (SRC)• Accommodation Type (Setting,

Presentation, Response, Schedule)• Conditional Accommodation• Braille/Large Print• Read-Aloud Guidelines – Page 9 in TEM

– Also - CRCT Read Aloud Guidelines and CRCT Read-Aloud Online Tutorial can be found at: http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/CRCT-Resources.aspx

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Testing: Coding Accommodations

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Bubble current SRC even if it is included on label; however, if the current SRC is not on the label or does not match, discard the label and bubble all demographic information ..

If an Accommodation Type is bubbled; ACCOMMODATIONS must be bubbled also

TESTING : Irregularities (IR)• Events and circumstances, or departures from

standardized testing procedures are irregularities– They may have an impact on student performance

that is not possible to define– They are reported and student scores are flagged

simply to say, “There is something different about the conditions under which this score was obtained. Use caution in interpreting the score.”

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TESTING : Irregularities• All test administration irregularities must be reported by

Examiners to the School Test Coordinator• The School Test Coordinator sends irregularities to the

System Test Coordinator for verification and to obtain the correct code

• The System Test Coordinator contacts the GaDOE immediately for direction

• If instructed to do so by GaDOE, the System Test Coordinator will investigate and complete the Testing Irregularities Documentation Form provided online on the MyGaDOE Portal

• Improperly coded irregularities may default to the holding of test scores

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TESTING : Some Examples of Irregularities (IR)

• Irregularities in Test Administration:• Materials being distributed inappropriately• Directions not being followed• Improper monitoring of test administration• Student takes CRCT-M when should take CRCT

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Testing: Invalidations (IV)

• Some irregularities are so serious that they result in invalidation of student scores • Content being disclosed, coached, or distributed• Cheating• Test Administrator altering responses during or

after testing

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Testing: Participation Invalidation (PIV) • In addition to irregularities (IR) and invalidations (IV),

systems will have to code for Participation Invalidations (PIV) for students who receive an accommodation that is not on the list of state-approved accommodations or not on the student’s IEP

• Federal regulations stipulate that when inappropriate accommodations are used, students may not be considered participants in accountability calculations

• In the CRCT, a potential PIV occurs when a student receives an unapproved conditional accommodation such as the reading of the reading passages on the Reading test or use of a calculator on the Math test

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Testing: Coding Irregularities and Invalidations

Incorrect coding may result in no reports being sent.

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Testing: Reducing Irregular Test Administrations

• Ensure proper training of all test administrators• Maintain clear and consistent training and support

materials• Make certain all accommodations are clear to test

administrators particularly if the Test Examiner is not the students’ regular teacher

• Make certain that Test Examiners are constantly monitoring the testing environment

• Respond to student actions appropriately and immediately• Implement a program for reporting irregularities during

testing

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TESTING : Characteristics of a Quality Investigation

• Examiner should notify Principal and School Test Coordinator of incident

• School Test Coordinator should notify System Test Coordinator• Request detailed written statements from all parties involved if

necessary– Follow up on details (connect the dots)

• Follow district procedures regarding misconduct• Provide a written summary of incident and investigation findings

(see page 171 SAH for a suggested statement format)– Consult with GaDOE as needed

• System Test Coordinator is responsible for reporting to GaDOE– Report to GaDOE immediately, prior to investigation– Final documentation should be entered into portal

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POST-TEST ACTIVITIES

Will cover the following:• Test Examiner Responsibilities• School Test Coordinator Responsibilities• System Test Coordinator Responsibilities• Packing Return Shipment• Return Shipment Pick-up• Returning Make-up Materials• Return Shipment Errors

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POST-TEST ACTIVITIES: Test Examiner Responsibilities

Test Examiner shall:• Collect all test materials daily• Under administrator supervision, review answer documents

– Where applicable, verify that the demographic and coding information is correctly gridded

– If instructed by the System Test Coordinator, complete Local Option Coding (Section 15)

– Complete For Teacher Use Only (Sections 10–14)– Notify School Test Coordinator if there is a need to

transpose student responses from a test book onto an answer sheet

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POST-TEST ACTIVITIES: Differentiating Scorable and Non-Scorable

Scorable Materials

• Completed Group Information Sheet (GIS)

• Used Student Answer Sheets

Non-scorable Materials

• Used Student Test Booklets • Large Print and Braille Test

booklets• Unused and Voided Test

booklets and Answer sheets• Scratch Paper• Examiner’s Manual

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POST-TEST ACTIVITIES: School Test Coordinator

So that districts are prepared to address non-participants during Accountability processing note:

• Collect by school and by subject: the names of each student who should have tested but was a non-participant

• Categorize their non-participation as one of the following four choices: Medical Emergency, Illness, Other, or Unknown

• You may direct questions on the definition of non-participant and the above categories to your district’s GaDOE Accountability Specialist

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POST-TEST ACTIVITIES: School Test Coordinator

Transposing Student Answer Responses:• When required and prior to returning answer sheets to the

System Testing Coordinator, verify student answer responses have been transposed to an answer sheet.

• Transposing should be witnessed by a certified educator. If only two people are present one must be an administrator (SAH Page 43).

• Complete the VALIDATION FORM FOR TRANSPOSING ANSWER DOCUMENTS found on Page 172 of the Student Assessment Handbook. File one copy with school testing records and return a copy to the System Testing Coordinator.

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POST-TEST ACTIVITIES: School Test Coordinator

• Verify that Test Examiners have returned all materials – The System Test Coordinator must order make-up test

materials administered outside of the system’s scheduled window

• Inventory scorable and non-scorable materials separately• Complete the School Security Checklist and place in the first box

of Scorable materials • System Test Coordinators must make copies of any pages that

indicate missing or nonreturned materials and place these copies in the security checklist envelope for each school; System Coordinators will retain all original school security checklists

• Verify that VOID is written across every voided Test booklet and Answer Sheet; return voided documents with non-scorables

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POST-TEST ACTIVITIES:School Test Coordinator

• Destroy all scratch paper• If directed by the System Test Coordinator, destroy all soiled

documents (biohazard); record as soiled on the School Security Checklist

• Verify that each GIS is filled out correctly• Complete the School/Group List (SGL)• Arrange all scorable documents with the student name face-

up• Secure each classroom’s scorable materials with a paper

band using a Stack Cover Card for each bundle and a Group Information Sheet for each class (Refer to illustration on page 29 of the TCM)

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POST-TEST ACTIVITIES: Packing Scorable Materials

Packing Scorable Materials:Band together by classroom:

[Top of Stack]• Stack Cover Card

– One per band• Completed GIS

– One per class• One class of Student

Answer Sheets (Gr 3–8)[Bottom of Stack]

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POST-TEST ACTIVITIES: School Test Coordinator

• Use original shipping boxes for return shipment; if additional boxes are required, notify the System Test Coordinator to order them through CTB Customer Service

• Pack scorable and non-scorable materials separately• Account for all scoreable and non-scoreable materials then

concentrate on processing scorable materials for return for scoring

• All non-scorable materials must be returned to the System Test Coordinator within one week of the last day of the system’s scheduled test window

• Improper packaging may delay your score reports; detailed instructions are provided in the After Testing section of the TCM

• Special care not to mix CRCT and CRCT-M materials

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POST-TEST ACTIVITIES: System Test CoordinatorPacking Return Shipment

System Test Coordinators prepare materials for pick-up; details in the School and System Test Coordinator’s Manual

Reminders:• Do not consolidate materials from more than one school in the

same box• Use one label per box

– Use WHITE Return Shipping Labels for scorable materials– Use Yellow Return Shipping Labels for non-scorable materials– Note: You will not need any additional shipping labels to return your

materials• Identify the sequence of boxes by filling in the line on the white scorable

label that reads “SCH BOX __ OF __”• On the same white label, fill in the total number of boxes for the entire

system in the space provided “SYS BOX __OF__”• Securely seal all boxes

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POST-TEST ACTIVITIES: Return Shipment Pick-up

• Assessment Distribution Services (ADS) will contact systems five business days before the scheduled pick-up to verify return shipments– The pick-up date for scorable materials is the fifth business

day following the scheduled completion of testing unless noted in the CRCT Enrollment System

– The pickup date for non-scorable materials is the tenth business day following the scheduled completion of testing unless noted in the CRCT Enrollment System

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POST-TEST ACTIVITIES: Returning Make-up Materials

• Make-up Testing

– In most systems, make-up testing is accomplished within the system’s scheduled main administration window; these materials should be returned with main administration materials

– For make-up testing outside of the system’s scheduled testing window, contact CTB for a Make-up Testing Kit

• The Make-up Testing Kit will include instructions for returning these materials

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POST-TEST ACTIVITIES: Return Shipment Errors

Document preparation errors and packaging errors slow down the scoring process and can delay your score reports

Examples include:• Document preparation errors

– Missing GIS– Unused/used materials packaged together– Different school materials packaged together– Mixing CRCT and CRCT–M materials

• Document data errors– Copy of GIS, not original– Student marks on timing tracks– Pre-ID labels incorrectly placed

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POST-TEST ACTIVITIES: Return Shipment Errors

• Packaging and Transportation Errors– Use of boxes other than the custom CRCT shipping

cartons– Boxes incorrectly numbered– All materials not available for pick-up as scheduled– Unlabeled pallets/boxes– Labels applied incorrectly– Self-scheduling using a different carrier

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CRCT Main Administration Reports• First set of electronic Test Results (GaDOE Portal, five day

turn around time after representative sample is met)– PDF files – Class Roster (with summary page)– PDF files – Performance Level 1 Roster– System Data file and Record Layout

• Paper reports (10 business days after receipt of electronic results)– Class Roster (with summary page)– Performance Level 1 Roster– Individual Student Reports– Student Score Labels

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Summary Reports

Paper Results (Delivered to Systems the week of June 24–28 ) Summary Report of All Student Populations

School, System, and State Performance Summary Report

Class, School, System, and State

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CRCT OVERVIEW: Retest Administration• Retest Administration: May 13 – July 26

– Includes students who perform at Level 1 in Reading (grades 3, 5, and 8) or Math (grades 5 and 8) during the Main Administration

• Exception Testing– Qualified students who miss the system’s scheduled

Retest window may receive an exception to test within the state Retest Administration window

– All requests for exception testing must be approved by the GaDOE

• Online Retest Option: May 13 – July 26

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Retest SGL Pre-populated for grade levels

•There are no teachers names for Retest

•The Retest School/Group List will now be pre-populated with grade levels

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Retest Administration: Online Retest Option• Administration Schedule: May 13 – July 26, 2013• Reporting Options

– Systems testing in mixed mode (both Online and Paper/Pencil)• 5-day turnaround time (TAT) begins at receipt of

Paper/Pencil answer docs• System will receive reports for both modes together• Separate records for students taking different content in

different modes– Schools testing entirely in Online mode

• System must inform CTB customer service which schools are testing online

• 2-day TAT will begin the day after the online test ends and CTB is informed that testing has ended for all online testers

• Reporting does not begin until the representative sample is met• For more information about testing online, visit the CTB-hosted

CRCT website: http://www.ctb.com/gacrct

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Retest Administration:

Online Retest Option Important DatesDec 13, 2012 – Jan 11, 2013 System Test Coordinators Enrollment System CRCT 2013 Registration

Dec 13, 2012 – Feb 4, 2013 System Test Coordinators Enroll in CRCT 2013 Online Retest

Feb 18, 2013 System Test Coordinators Receive email confirmation of CRCT Online Retest participation

Feb 26, 2013 & May 7, 2013 Technology Coordinators CRCT Online Retest Webinar Training

Starting April 22, 2013 Technology Coordinators Complete CRCT Online Retest site readiness activitiesSubmit site certification email

April 22, 2013 All Staff Receive CRCT Online Retest system accounts

April 18, 2013 & May 1, 2013 System Test Coordinators CRCT Online Retest training session

May 13 – July 26, 2013 All Staff Administer CRCT 2013 Online Retest Sessions

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Retest Reports• Electronic Test Results (GaDOE Portal, 2–5 day TAT after

representative sample is met)– PDF files – Class Roster (with summary page)– PDF files – Performance Level 1 Roster– System Data file

• Note: Systems with schools testing 100 percent online can receive reports for those schools in two days

• Paper reports (10 business days after receipt of electronic results)– Class Roster (with summary page)– Performance Level 1 Roster– Individual Student Reports– Student Score Labels

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Noted ChangesElectronic Security Checklist

• ISOFT Secure File Sharing– Electronic (Excel) versions of the System and School

Security Checklists will be available for download– To connect to ISOFT

• Login to www.ctb.com/gacrct website• Click the Login link and enter your username and

password• Click the CRCT File Sharing link, which will be below the

heading Secure File Sharing

New

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Noted Changes, continuedOnline Retest Survey

• RTS – Registration and Tech Survey– Required registration for Retest Online

• If you missed this opportunity, contact DOE– Capture of Workstation/Network capacity– Status indicator for site readiness– Follow-up email on February 18 for online

participants and training– Link to recording of CRCT Online Retest Survey

overview - start at 30:00 into the recording : View the Blackboard Collaborate recording

New

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Update to Online Testing Program

Registration and Technology Survey Tool (RTS) for Online Testing

New User Interface for the Test Administration

System and school test coordinator can re-open student test session (updated for 2013)

Break (Access Codes) between each Test Session (new for 2013)

CONTACT INFORMATION: Ordering Materials• When System overage materials have been exhausted, System Test

Coordinators can order additional materials by:

– Test Materials Adjustments (TMA) Application

• Login to www.ctb.com/gacrct website

• Click the Login link and enter your username and password

• Click the Test Materials Adjustment link

– Contacting the CTB Customer Service Team

– Orders are shipped via Ground shipping unless expedited shipping is needed to deliver before the start of testing; ground shipments typically arrive within 2–3 days of order.

• Requests for Advanced Reading Aids (Kurzweil) due February 18

• Fax form to Sally Kemph at 404-651-6457and Robert McLeod at (770) 344-4503 (pages 144–145 Student Assessment Handbook)

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CONTACT INFORMATION: Shipping Information

• Materials Order Shipments

– Your initial shipment of CRCT materials will be delivered by Assessment Distribution Service (ADS); for information, contact:

• CTB Customer Service

– Phone: (866) 282-2249

– Fax: (866) 282-2251

– Email: GeorgiaHelpDesk@ctb.com

– Hours: 8:00am to 6:00pm (Eastern)

– Deliveries will be made at least two weeks prior to first day of testing, taking spring break into account and based on dates provided to CTB through the Online Enrollment System

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CONTACT INFORMATION: Shipping Information

• Return Shipments– Assessment Distribution Service (ADS)

• Phone: (800) 963-7626• Email: info@ship-ADS.com • The default scorable materials pick-up date is five

business days from the last day of the scheduled test window unless otherwise selected through the enrollment system

• The non-scorable materials pick-up date is 10 business days from the last day of the scheduled test window unless otherwise selected through the enrollment system

• The Pickup Schedule is provided in the TCM on page 37

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CONTACT INFORMATION: CTB Contacts • CTB Customer Service Team

– Phone: (866) 282-2249– Fax: (866) 282-2251– Email: GeorgiaHelpDesk@ctb.com – Hours: 8:00am to 6:00pm (Eastern)

• Nadia Greer, Program Associate– Phone: (800) 538-9547, ext. 7049– Fax: (888) 282-9579– Email: nadia_greer@ctb.com – Website: http://www.ctb.com/gacrct

• Deborah Meloche, Senior Program Manager– Phone: (502) 297-4004– Email: deborah_meloche@ctb.com

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CONTACT INFORMATION: Georgia Department of Education

Robert McLeod, CRCT Assessment Specialist- Phone: (404) 656-2589- Email: robert.mcleod@doe.k12.ga.us

Test administration information– Phone: (800) 634-4106 or (404) 656-2668

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QUESTIONS

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