2013 compiled town of parry sound council minutes · that the january 15 th, 2013 council meeting...

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES – January 15, 2013

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DATE: January 15, 2013 TIME: 7:00 p.m. (5:30 p.m. Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith (Arrived at 6:30 p.m.), Clr. D. McCauley, Clr. K. Saulnier (Arrived at 5:40 p.m.), Clr. D. Williams

STAFF PRESENT: R. Mens, J. Boggs, B. Dobson, P. Brown, I. Laing, L. Middaugh, A. McNamara, T. Purdy

PRESENTATION(S): The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 001 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board; (Assisted Living

Development, Parry Sound Hydro Corporation )

b) personal matters about an identifiable individual, including municipal or local board employees; (Volunteer )

i) educating or training council members and no member shall discuss or deal with

any matter in a way that materially advances the business of the Council (Utility Billings/Collections )

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 10.4.2 - Heritage Designation By-law – 86 Waubeek Street 10.4.3 – Agreement, Chamber of Commerce/Big Sound Marina 1.3 Adoption of Agenda


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MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR WILLIAMS

THAT the January 15th, 2013 Council Meeting Agenda be approved as amended.

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof

Councillor Horne declared a conflict of interest with regard to Item 9.1.1 – 2013 EMS Budget as his spouse is the Acting CEO for the West Parry Sound District Health Centre. Councillor Horne left the room during discussion and deliberation. Councillor Saulnier declared a conflict of interest with regard to Item 10.4.3 – Agreement with Parry Sound Area Chamber of Commerce, Operation of Big Sound Marina as his spouse is the Vice-Chair of the Chamber of Commerce. Councillor Saulnier left the room during deliberation.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR BORNEMAN

THAT the December 18th, 2012 Regular Meeting Minutes of Council be approved.

CARRIED

3.2 Questions to Staff

Councillor Saulnier asked Mr. Brown about the bleacher heaters at the BOCC. Mr. Brown reports that all three zones are all working well. Staff are able to adjust the system to isolate the heat when fewer people are sitting there and lower the temperature when no one is sitting there. Councillor Saulnier asked about the Kinsmen Park rink. Mr. Brown replied that the weather changes have proved challenging. The rink is not yet open for use yet. Unfortunately people are using it anyway and damaging the work that has been done to prepare the surface. Someone even began skated on the rink during flooding procedures. Councillor Keith suggested putting a sign saying why the rink is not open for use yet.

4. CORRESPONDENCE


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4.1 Donald Sanderson, CEO, West Parry Sound Health Centre Re: Request to appear before Council to provide an update of health care in our

community. (Forwarded to the Deputy Clerk for follow-up. Scheduled for February 5, 2013) 4.2 Kelly Murphy, P. Eng, Senior Project Manager, Cambium Environmental Re: Offer of professional services with respect to municipal waste &

environmental management services. (Forwarded to the Director of Public Works for follow-up) 4.3 Josef Bossart Re: Request for personal media privileges to cover official town events for which

the media are admitted but not the general public. (Forwarded to the C.A.O. for follow-up) 5. DEPUTATION 5.1 Lis McWalter, Chair, Parry Sound Downtown Business Association Re: Revitalization initiatives seeking Council support.

Ms. McWalter provided a slide show presentation about the downtown beautification plan that is rolling out this summer. Ms. Walter will post the slide show on DBA’s website at www.psdba.ca.

5.2 Mark Tulloch, Chief Operating Officer, Cory Mullen, General Manager of Contract

Administration, Michael Gerrits, Project Manager and Brad Laking, Assistant Project Manager, Tulloch Engineering

Re: Overview of professional services Mr. Tulloch provided an overview of Tulloch Engineering’s professional services

including civil, municipal transportation geomatics and environmental engineering. They are looking forward to their new office in Parry Sound and invited Mayor and Council to their grand re-opening and open house on February 6, 2013 starting at 3:00 p.m. at 5 Seguin Street.

6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising.


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7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Assisted Living Development Spokesperson: Lynn Middaugh, Director of Development and Leisure Services BY-LAW 2013-6185

Being a by-law to accept the proposal from York Health Care Development Inc. for the development/operation of a retirement residence per the attached, to declare property surplus, to waive the notice requirement per the Town’s Notice Policy and Property Disposal By-law (By-law #96-3845), to waive the requirement of an appraisal per the Property Disposal By-law (By-law #96-3845), and to identify a means of sale to M3 Developments Inc. (York Health Care Developments Inc), for the Town-owned property described as Part of Part 1, Plan 42R-18846, being those lands north of the flooded lands of Briggs Lake, excluding Parts 1, 2, 3, 4 of Plan 42R-19097, conditional on a rezoning of the front portion of the property from “Rural (RU)’ to a Special Provision holding zone that would allow a retirement residence in addition to the uses allowed in the “Highway Commercial (C3)” zone with a maximum height of 4-stories; the holding symbol to be removed upon the assumption of the unassumed road named College Drive. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2013. DIRECTION APPROVED (For Direct Staff Follow-up) THAT Council direct staff to prepare the Agreement of Purchase and Sale between M3 Developments Inc., and the Corporation of the Town of Parry Sound, for the property described as, Part of Part 1, Plan 42R-18846, being those lands north of the flooded lands of Briggs Lake, excluding Parts 1, 2, 3, 4 of Plan 42R-19097, in the amount of $250,000, conditional on rezoning of the front portion of the property from “Rural (RU)’ to a Special Provision holding zone that would allow a retirement residence in addition to the uses allowed in the “Highway Commercial (C3)” zone with a maximum height of 4-stories; the holding symbol to be removed upon the assumption of the unassumed road named College Drive; and THAT Council direct staff to proceed with a survey for the above-described property.

CARRIED 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF


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9.1 Emergency and Protective Services 9.1.1 EMS Budget Approval for 2013 Spokesperson: Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 002

MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT upon recommendation of the EMS Advisory Committee, the Council of The Town of Parry Sound does hereby approve the EMS budget, attached as Appendix # 1, in the amount of $ 7,944.367.64 for the fiscal year of 2013; and THAT the EMS Advisory Committee recommends to the Town of Parry Sound a 2.0% increase in the EMS Levy for 2013.

CARRIED

9.1.2 Request for Noise Exemption Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 003

MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT Council grants Samantha Spears an exemption under the Town of Parry Sound By-law 2009-5301, being the Noise By-law, to facilitate her outdoor wedding ceremony and reception, on July 13, 2013, at 10 Glen Avenue, Parry Sound, ON. Said exemption will commence at 2:30 p.m., July 13, 2013 and conclude at 12:00 a.m., July 14, 2013. The exemption is being granted with the following conditions: 1. Neighbouring properties be notified 30 days in advance. The notice will provide a contact number if there are any problems, indicate duration of the noise and a reason for the noise. Further, said notice will indicate Council’s resolution number. 2. The noise from amplified sound will conclude no later than 11:15 p.m. 3. The parking of vehicles will be in a legal parking space so as not to create a safety concern or create a nuisance for neighbouring properties.

CARRIED 9.2 Administration 9.2.1 Henvey Inlet Wind Farm Project Spokesperson: Jackie Boggs, Deputy Clerk/EA


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DIRECTION APPROVED (For Direct Staff Follow-up) THAT Council direct staff to notify Chief Wayne McQuabbie, Henvey Inlet First Nation that Council for the Town of Parry Sound would like to review the response from the official public consultation of residents and ratepayers adjacent to the project area before replying to Chief McQuabbie’s request for support of the Henvey Inlet Wind Farm Project.

CARRIED

9.2.2 Departmental Business Plans Spokesperson: Rob Mens, C.A.O. RESOLUTION 2013 - 004

MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR HORNE THAT the 2013 Departmental Business Plans, attached as Schedule “A”, be approved.

CARRIED

9.2.3 Updated Council Strategic Plan Spokesperson: Rob Mens, C.A.O.

RESOLUTION 2013 - 005 MOVED BY COUNCILLOR McCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT the updated Council Strategic Plan dated January 2013, attached as Schedule “A”, be adopted.

CARRIED 9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.4.1 Planning Fees Spokesperson: Iain Laing, Director of Community Development DIRECTION APPROVED (For Direct Staff Follow-up)

THAT an amendment to By-law 2012-6080 to increase and add planning fees be provided for Council consideration.

CARRIED

9.4.2 Former Standpipe Property Purchase Tender Spokesperson: Iain Laing, Director of Community Development


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RESOLUTION 2012 - 006 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR WILLLIAMS THAT the tender received from Albert Fuller for the purchase of the former waterworks standpipe property identifying a purchase price of $41,500.00 be accepted, this being the highest tender of four tenders received, and that the Mayor and Clerk be authorized execute any documents needed to complete the sale of the property as prepared by the Town’s solicitor.

CARRIED 9.4.3 Proposed Rezoning of Town Property North of Canadore College Spokesperson: Iain Laing, Director of Community Development

DIRECTION APPROVED (For Direct Staff Follow-up) THAT staff process a Zoning By-law amendment for the westerly portion of the Town owned property north of Canadore College to allow a retirement residence with a maximum height of four stories in addition to the uses allowed in the “Highway Commercial (C3)” zone with a holding symbol to be removed upon the assumption of the unassumed road named College Drive.

CARRIED

9.4.4 2013 Canada Day Budget Spokesperson: April McNamara, Leisure Services Co-ordinator RESOLUTION 2013 - 007

MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR HORNE THAT Council approve the 2013 Canada Day budget attached as Schedule “A”.

CARRIED

9.5 Public Works 9.6 Other Business 9.6.1 Festival of the Sound Sponsorship Spokesperson: Councillor Dave Williams DIRECTION APPROVED (For Direct Staff Follow-up)

THAT Council include $5,000 for opening night support for the Festival of Sound (July 18 to 22, 2013) for consideration in the draft 2013 budget.

CARRIED

9.6.2 Use of Trail as footpath vs. snowmobile route


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Spokesperson: Councillor Dan McCauley The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-Up)

THAT staff be directed to contact the West Parry Sound Snow Sport Association regarding trail 401 to see if it can be rerouted to the back of the businesses on Parry Sound Drive so that section of the trail can be for pedestrian traffic only.

CARRIED 10. BY-LAWS 10.1 Emergency and Protective Services 10.1.1 Agreement with JJ Mackay Citation+Program Maintenance and Support

Agreement. BY-LAW 2013 – 6179

Being a By-law to authorize the execution of an Agreement with JJ Mackay Canada Limited for Citation + Program Maintenance and Support Agreement. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2013.

10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.4.1Agreement: The Breath Productions & Designs/Town of Parry Sound Spokesperson: Lynn Middaugh, Director of Development and Leisure Services BY-LAW 2013 - 6180

Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Parry Sound and The Breath Productions & Designs for the provision of technical expertise and facility/building management at the Charles W. Stockey Centre for the Performing Arts & Bobby Orr Hall of Fame. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2013.

10.4.2 Heritage Designation By-law – 86 Waubeek Street


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Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6181

Being a By-law to designate property at 86 Waubeek Street to be of cultural heritage value or interest. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2013.

10.4.3 Agreement: Chamber of Commerce/Big Sound Marina Spokesperson: Lynn Middaugh, Director of Development and Leisure Services BY-LAW 2013 – 6182

Being a by-law to enter into an agreement with the Parry Sound Area Chamber of Commerce for operation of Big Sound Marina/Town Dock. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2013.

10.5 Public Works 10.6 Other Business 10.6.1 CONFIRMING BY-LAW – Parry Sound Hydro Corporation BY-LAW 2013 - 6183

Being a By-law to confirm the proceedings of the Parry Sound Hydro Corporation’s Board of Directors. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2013.

10.6.2 CONFIRMING BY-LAW BY-LAW 2013 – 6184 Being a By-law to confirm the proceedings of Council.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2013.


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11. ADJOURNMENT The Mayor adjourned the meeting at 8:47 p.m. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – January 16, 2013

-1- DATE: January 16, 2013 TIME: 6:00 p.m. LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey (Arrived at 6:10 p.m.), Clr. P.

Borneman, Clr. B. Horne, Clr. B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams

STAFF PRESENT: R. Mens, I. Laing, L. Middaugh, P. Brown, B. Dobson Deputy Mayor Horne called the meeting to order at 6:00p.m. and presided over the meeting until Mayor McGarvey arrived at 6:10 p.m. 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR WILLIAMS

SECONDED BY COUNCILLOR KEITH THAT the January 16, 2013 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS

6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA


-2- 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services 9.2 Administration 9.3 Finance and POA Court Services 9.3.1 Financial and Budget Overview

Spokesperson: Brenda Dobson, Director of Finance and POA Court Services Ms. Dobson provided a summary of assessment growth and property tax impact alternatives followed by an overview and highlights of the various departmental operating budgets. Capital & non-operating budgets were reviewed next.

9.3.2 2012 Budget Discussion

Spokesperson: Brenda Dobson, Director of Finance and POA Court Services The following directions were proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT staff be directed to identify and prioritize budget reduction opportunities for the March 6th budget meeting separating wants from needs.

CARRIED DIRECTION APPROVED (For Direct Staff Follow-up) THAT a tax rate increase target of 1.5% be set.

CARRIED

9.4 Development and Leisure Services 9.5 Public Works 9.6 Other Business 10. BY-LAWS 10.1 Emergency and Protective Services 10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services


-3- 10.5 Public Works 10.6 Other Business 10. ADJOURNMENT The Mayor adjourned the meeting at 8:57 p.m. The next budget meeting of

Council is scheduled for March 6th, 2013 at 6:00 p.m. in the Council Chambers. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK


-1- DATE: January 22, 2013 TIME: 6:00 p.m. (6:00 p.m.) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne,

Clr. B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams

STAFF PRESENT: R. Mens, CAO/Clerk GUESTS: Chris Litschko, Chief Executive Officer, Lakeland Holding

Ltd. Roger Alexander, Bill Laurence, Gord Rempel, Holdco

Board Members Miles Thompson, Calvin Epps, PS Power Staff The Mayor called the meeting to order at 6:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 008 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to:

a) the security of property of the municipality or local board; (Parry Sound Hydro Corporation )

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR SAULNIER

SECONDED BY COUNCILLOR WILLIAMS THAT the January 22, 2013 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES


-2- 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS

6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services 9.2 Administration 9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.5 Public Works 9.6 Other Business 10. BY-LAWS 10.1 Emergency and Protective Services 10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.5 Public Works 10.6 Other Business


-3- 10. ADJOURNMENT The Mayor adjourned the meeting at 7:51 p.m. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES – February 5, 2013

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DATE: February 5, 2013 TIME: 7:00 p.m. (5:00 p.m. Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams STAFF PRESENT: R. Mens, J. Boggs, T. Purdy, I. Laing, L. Middaugh PRESENTATION(S): The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 009 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board (Parry Sound Hydro

Corporation ) b) personal matter about an identifiable individual, including municipal or local

board employees d) labour relations or employee negotiations; (Taxi Appeal, Succession Plan, Performance Reviews, Committee App ointments )

d) labour relations or employee negotiations; (Organizational Chart Revision:

Department of Development & Leisure Services ) CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda Item 9.4.3- Draft Official Plan Comments 1.3 Adoption of Agenda MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR KEITH

THAT the February 5th, 2013 Council Meeting Agenda be approved as amended CARRIED


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Councillor Williams declared a pecuniary interest regarding item 7.4 as he received campaign funding from the potential appointee to the Citizens Finance Advisory Committee and left the room during discussion and the vote. Mayor McGarvey declared a pecuniary interest regarding Item 9.6.1 as his spouse has a contract with the Festival of Sound and left the room during discussion and the vote. Deputy Mayor Brad Horne presided during discussion of this item.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR SAULNIER

THAT the January 15th, 2013 Regular Meeting Minutes and the January 16th and January 22, 2013 Special Meeting minutes of Council be approved with the following amendment to the January 15th, 2013 minutes: Under Item 1.4 – Disclosure of Pecuniary Interest and the General Nature Thereof: “As his spouse is the Acting CFO” (not CEO).

CARRIED

3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Andrew Ryland, President, Parry Sound Area Chamber of Commerce Re: Letter outlining Chamber accomplishments over the past year and a request

for continued financial support from the Town of Parry Sound (Forwarded to the CAO and the Director of Development and Leisure Services for

follow-up)) 4.2 Joan Conn, Chair of the West Parry Sound Health Centre Foundation Re: Invitation to the Georgian Bay Biosphere Walk, Run, Pole fundraising event

on May 26th, 2013. Ms. Conn is also requesting that Council send a challenge to


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the Town’s ratepayers to raise funds for the foundation and to register a team for the May 26th event.

(Forwarded to the CAO for follow-up) 4.3 Norm Miller, M.P.P., Parry Sound - Muskoka Re: A letter forwarded to Council by Mr. Miller for a response to a letter from

Anne Blaney, which was included in the correspondence, regarding her concerns about a lack of an animal shelter in Parry Sound.

(Forwarded to the Municipal Law Enforcement Officer for follow-up) Additional Items of Correspondence: 4.4 Jack Hamlyn, Coordinator, Art in the Park Committee Re: Various requests of Town staff to assist in the set up of Art in the Park – July

19-21 inclusive. (Forwarded to Leisure Services Co-ordinator for follow-up) 4.5 Letter from Ivy Tabobandung, Owner, Ivy’s Taxi Re: Request for additional licence for her business. (Forwarded to the Municipal Law Enforcement Officer for follow-up) 5. DEPUTATION 5.1 Anna Marie Harris, Manager, Georgian Bay Country Tourism

Re: Strategic Plan 2013-2016. Ms. Harris provided an overview of the Strategic Plan for 2013-2016. She also made a request for $5,000 of financial support for 2013 to continue their efforts.

5.2 Donald Sanderson, CEO, West Parry Sound Health Centre and Jim Hanna, Co-

ordinator of Community Relations. Re: Update on Health Centre and Lakeland Long Term Care. Mr. Sanderson provided an update of Health Centre activities including their West Parry Sound Health Centre Master Plan for the future development of a campus of care. He also asked Council to consider representation on the North East Local Health Integration Network (NE LHIN) as Ms. Welk was finished her term September 2012.

5.3 Jo Bossart, Parry Sound resident. Re: Mr. Bossart’s request for personal media privileges, item 9.2.2. on to-night’s Council Agenda. Staff has recommended his request be denied. Mr. Bossart does not agree with staff’s recommendation and provided his reasons for his


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opinion. Re: Age in Place proposal in closed session. Mr. Bossart doesn’t feel there has been enough public input.

5.4 John Scarr, Parry Sound resident. Re: Mr. Scarr wants to use his ATV on town roads and he understands that this falls under the Highway Traffic Act but he would like to use his in town for work. He is asking for a by-law to be put in place to allow ATV use between 7:00 a.m. to 7:00 p.m. The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT Staff be directed to investigate the use of ATV’s on Town streets.

CARRIED 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Taxi License Appeal Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 010 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT Council direct staff to issue a probationary taxi driver’s license to File Number 2013 -01 for a term of 6 months.

CARRIED

7.2. Corporate Wide Succession Plan Spokesperson: Rob Mens, C.A.O. RESOLUTION 2013 - 011 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT the 2013 Corporate Wide Succession Plan, attached as Schedule “A”, be approved.

CARRIED

7.3 Performance Review – Iain Laing Spokesperson: Rob Mens, C.A.O.


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RESOLUTION 2013 - 012 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT the performance review dated February, 2013 for Iain Laing be accepted. CARRIED

7.4 Appointments to Citizens’ Finance Advisory Committee Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 013 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT Council approves the appointment of the following Member(s) of the Public and Ratepayers to the Town of Parry Sound Citizen’s Finance Advisory Committee for the term of council:

Dave Garagan

CARRIED 7.5 Organizational Chart Revision: Department of Development & Leisure Services Spokesperson: Lynn Middaugh, Director of Development and Leisure Services

RESOLUTION 2013 - 014 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH THAT Council approve the revised Organizational Chart for the Department of Development and Leisure Services, per Schedule “A” attached.

CARRIED 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services 9.1.1 Animal Shelter Research Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 015 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS

THAT Council is in agreement with the report, attached as Schedule “A”, and directs staff to inform the community that the Town of Parry Sound cannot


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support an Animal Shelter and further;

THAT Council directs staff to advise the community that Ontario Society of the Prevention of Cruelty to Animals (OSPCA) – Muskoka Branch already provides Animal Shelter service to Parry Sound.

POSTPONED The following motion to postpone was proposed: MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR KEITH THAT the resolution be postponed until the Town has received responses from area municipalities.

CARRIED

The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT staff be directed to approach area municipalities for funding for an area-wide animal shelter.

CARRIED The following direction was postponed by general consent until the Town has received responses from area municipalities. DIRECTION POSTPONED (For Direct Staff Follow-up) THAT Council direct staff to respond directly to Mr. Robinson’s & Georgian Animal Hospital’s correspondence advising them of the above resolution and; THAT Council direct staff to put $3,500.00 in the Animal Control budget for spay/neuter of feral cats and; THAT Council decline any request to use the trailer and direct staff to dispose of the trailer for scrap metal.

POSTPONED

9.1.2 Set Fine Process Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 016 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT the Town of Parry Sound Council will by resolution direct and authorize the Chief Administrative Officer, or designate, to make application for all


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proposed set fines to the Chief Justice of Ontario Court of Justice, pursuant to the Provincial Offences Act, for offences created under an adopted municipal bylaw and further; THAT Council adopts the procedure to complete set fine application packages attached as Schedule “A” to this resolution.

CARRIED

9.1.3 Purchase of Pay and Display Meters Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 017 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY

THAT Council pre-approves the procurement of two (2) pay and display machines for the James Street Lot prior to adopting the 2013 Operational Budget.

CARRIED 9.2 Administration 9.2.1 Annual Report of the Integrity Commissioner

Spokesperson: Jackie Boggs/Deputy Clerk on behalf of Suzanne Craig, Integrity Commissioner

RESOLUTION 2013 - 018 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT the 2012 Annual Report of the Integrity Commissioner, attached as Schedule “A”, be acknowledged by Council.

CARRIED

9.2.2 Request for Media Privileges Spokesperson: Jackie Boggs, Deputy Clerk/EA DIRECTION APPROVAL (For Direct Staff Follow-up)

THAT Mr. Bossart’s request to Council to extend personal media privileges to him for Town events, be denied.

CARRIED


THAT Council approve the press accreditation policy that journalists employed by established media outlets be considered accredited media representatives


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able to officially cover Town of Parry Sound events. CARRIED

9.2.3 Update of Fees and Services By-law Spokesperson: Jackie Boggs, Deputy Clerk/EA DIRECTION APPROVED (For Direct Staff Follow-up)

THAT staff be directed to notify the public during the prescribed 14 day notice period of amendments to the Fees and Services By-laws; and THAT a by-law be brought forward to the February 19, 2013 Council Meeting to amend Schedule “A” and Schedule “D” of By-law 2010-5408, a By-law to Prescribe Fees and Service Charges for the Town of Parry Sound, and to repeal By-laws 2010-5409, 2011-5560 and 2012-6062.

CARRIED

9.2.4 Key Performance Objectives Departmental Summary Spokesperson: Rob Mens, C.A.O. RESOLUTION 2013 - 020 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT the 2013 Key Performance Objectives Departmental Summary, attached as Schedule “A”, be approved by Council.

CARRIED 9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.4.1 Emily Street and Railway Avenue Property Purchase Tenders Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 021 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT the tender received from Ruth and Mike Rivers for the purchase of Lot 16, Plan 63, Emily Street west side, identifying a purchase price of $20,100.00 be accepted this being the highest of seven tenders received and that the mayor and clerk be authorized execute any documents needed to complete the sale of the property as prepared by the Town’s solicitor.

CARRIED


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RESOLUTION 2013 - 022 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

THAT the tender received from Steve Crookshank for the purchase of Lot 3, Plan 96, Railway Avenue west side, identifying a purchase price of $17,001.00 be accepted this being the highest of three tenders received and that the mayor and clerk be authorized execute any documents needed to complete the sale of the property as prepared by the Town’s solicitor.

CARRIED

9.4.2 Disposal of MacFarlane Street Lots Spokesperson: Iain Laing, Director of Community Development DIRECTION APPROVED (For Direct Staff Follow-up)

THAT Lots 15 and 16 Plan 63 MacFarlane Street, north side, be offered for sale in a tender process and should offers not significantly exceed costs, no tender be approved.

CARRIED

9.4.3 Draft Official Plan Comments Spokesperson: Iain Laing, Director of Community Development

This direction was postponed by general consent until the February 19, 2013 Council meeting.

DIRECTION POSTPONED (For Direct Staff Follow-up)

THAT in response to public comments made, Council direction and internal review, the revisions described in the R&R Dated February 5, 2013 be made to the draft Official Plan.

POSTPONED 9.5 Public Works 9.6 Other Business 9.6.1 Festival of the Sound Sponsorship Spokesperson: Councillor Dave Williams RESOLUTION 2013 - 023 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH THAT Council endorse pre-budget approval of $5,000 for sponsorship of the

Festival of the Sound’s opening weekend in 2013. DEFEATED


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9.6.2 Paperless Council Meetings Spokesperson: Councillor Dave Williams DIRECTION (For Direct Staff Follow-up) THAT the IT Systems Co-ordinator be directed to research the development and

implementation of conducting paperless council meetings and provide an R&R to Council with the results of that research.

CARRIED 10. BY-LAWS 10.1 Emergency and Protective Services 10.1.1 PS Downtown Business Agreement – Rental of Fire Hall Complex Space

Spokesperson: Rob Mens, Acting Director of Emergency and Protective Services BY-LAW 2013 – 6186 Being a By-law to authorize the execution of an Agreement between the Downtown Board of Management and The Corporation of The Town of Parry Sound for Lease of a specified portion of the Fire Complex. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 5th day of February, 2013.

10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.4.1MasterCard Sponsorship Agreement Spokesperson: Cheryl Ward, General Manager, Stockey Centre BY-LAW 2013 – 6187

Being a By-Law to authorize the execution of an agreement between MasterCard International Incorporated and the Corporation of the Town of Parry Sound for event Sponsorship for 2013 The Bobby Orr Hall of Fame and MasterCard-Bobby Orr Celebrity Golf Classic. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 5th day of February, 2013.


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10.4.2 Planning Fees Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6188

Being a By-law to amend Schedule “C” of By-law 2010-5408, a By-law to prescribe fees and service charges for the Town of Parry Sound and to repeal By-law 2012-6080. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 5th day of February, 2013.

10.5 Public Works 10.6 Other Business 10.6.1 CONFIRMING BY-LAW BY-LAW 2013 – 6189 Being a By-law to confirm the proceedings of Council.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 5th day of February, 2013.


THE CORPORATION OF THE TOWN OF PARRY SOUNDCOUNCIL MEETING MINUTES— FEBRUARY 19, 2013

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DATE: February 19, 2013TIME: 7:00 p.m. (6:00 p.m. Closed)LOCATION: 52 Seguin Street — Gibson Street EntranceMEMBERS PRESENT: Mayor Jamie McGarvey, Cir. P. Bomeman, Cir. B. Home, CIr.

B. Keith, CIr. D. McCauley, CIr. K. Saulnier, Clr. D. WilliamsSTAFF PRESENT: R. Mens, J. Boggs, P. Brown, T. Brown, D. Besman, I. Laing

PRESENTATION(S):

The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting ofCouncil, Council adjourned to a Closed Meeting pursuant to the following resolution:

RESOLUTION 2013 - 024MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCCAULEYTHAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, asamended, the Council of the Corporation of the Town of Parry Sound move to ameeting closed to the public in order to address a matter(s) pertaining to:

a) the security of property of the municipality or local board (Parry Sound HydroCorporation)

b) personal matter about an identifiable individual, including municipal or localboard employees; (Committee Appointment, Chamber of Commerce —

Personal Issue)CARRIED

1. AGENDA

1.1 Additions to Agenda

9.6.2 — Canada Post Sorting Procedures (Parry Sound) - Resolution9.6.3 - Increased Usage of the Bobby Orr Community Centre — Direction9.6.4 — Letter to Near North District School Board - Direction

1.2 Prioritization ofAgenda

1.3 Adoption ofAgenda

MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR HORNETHAT the February 19th, Council Meeting Agenda be approved as amended.


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CARRIED


2. PUBLIC MEETING

2.1 MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR WILLIAMSTHAT we do now adjourn the regular meeting and declare the public meetingopen.

CARRIED

Council held a public meeting to consider a Proposed Zoning By-lawAmendment under Sections 34 of the Planning Act, as amended. After theMayor adjourned the regular meeting and declared the public meeting open, theCAO advised that notice of the proposed zoning by-law amendment had beengiven by prepaid first class mail to the property owners within 120 metres of thesubject property. A notice was posted on the property and a notice was added tothe Town’s website

Mr. Laing advised that the proposed Zoning By-Law amendment would rezonepart of Part 1, Plan 42R-1 8846 fronting on Parry Sound Drive immediately to thenorth of the Canadore College campus, from a “Rural (RU)” zone to a “SpecialProvision Holding” zone. The “Special Provision Holding” zone proposed willallow all uses allowed by the “highway commercial” zone including a retirementresidence once the holding provision is removed. The holding provision can beremoved upon the assumption of College Drive as a public street andconfirmation of adequate access to the property. The effect of the by-law is toallow for the development of a retirement residence on the land.

The Mayor invited those in favour of this proposed Zoning By-law amendment toaddress Council. No one spoke in favour of the amendment.

The Mayor invited those opposed to this proposed Zoning By-law amendment toaddress Council. No one spoke in opposition to the amendment.

Mr. Laing advised that he had received one (1) piece of correspondence advisingthat Canadore College is in support of the proposal because they feel the projectwill help address a shortage of housing for seniors, create additional jobs for thecommunity, and provide future opportunities for graduates of Canadore’sprograms. Mr. Laing read the letter in its entirety (attached).


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The Mayor advised that Council may, at its discretion, approve the zoning by-lawamendment. If they should do this then notice of passage of the by-law wouldbe provided by circulation of such notice or by advertising in the local newspaper.Any objections to the proposed zoning by-law must be received by the Clerkwithin 20 days of the date that notice was given. Any objections would beforwarded to the Ontario Municipal Board. The Mayor further advised that if anappeal is submitted and the appellant has not provided Council with an oral orwritten submission before the passing of the by-law, then the Ontario MunicipalBoard may choose to dismiss the appeal.

2.2 MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR SAULNIERTHAT we do declare the public meetings closed and the regular meetingreconvened.

CARRIED

3. MINUTES and MATTERS ARISING FROM MINUTES

3.1 Adoption of Minutes

MOVED BY COUNCILLOR KEITHSECONDED BY COUNCILLOR HORNETHAT the February 5, 2013 Regular Meeting Minutes of Council be approved.

CARRIED


Councillor Keith asked Mr. Brown what Parry Sound residents could expect withregard to the clearing of snow off the roads and sidewalks. Mr. Brown repliedfirst of all he felt that staff is doing a great job with the resources that they have.However, there is a limited number of staff and resources and response isdifferent depending on how much snow there is. There is a priority sequence forsnow clearing based on the amount of traffic on a particular road. For example,a dead end road would be low priority. This is a Council approved priority roadmatrix. Councillor McCauley asked how many times is the route done each day?Mr. Brown replied that the link (Bowes/Seguin/Church) might be done more than

once a day depending on the amount of snow but staff try to get all roadsploughed in a timely manner. Mr. Brown asked that residents be patient and thatstaff are doing their best with the resources and number of staff that the Townhas.

Councillor Williams had a question from the Chamber of Commerce. Does the


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Town accept credit card payments for taxes and services and if so what is thecharge? Mr. Mens replied that the Town does not accept credit cards paymentsfor any services or for taxes.

Councillor Bomeman stated that yesterday was Family Day and various thingswere offered for free throughout the province. However, the BOCC was notopen. He feels the Town should be using the BOCC more often. Mr. Mens,answered stating of the five (5) Family Days everyone has enjoyed, the Townhas not offered any programming on that date. However, if Council wants toredistribute money and have staff look into this, it can be done. This item is onthe agenda for discussion later on this evening.

4. CORRESPONDENCE

4.1 Laurel Broten, Minister of Education (Now former Minister of Education)Re: Response to Council’s resolution regarding the moving of Grade 7 and 8students to Parry Sound High School. The Ministry of Education has nolegislative mandate to endorse a specific grade configuration model. Ms. Brotenurged the community to work with the Board of Education on pupilaccommodation options.

(Circulated to Mayor and Council and then to file)

5. DEPUTATION

5.1 Eric Watkin, Project Manager and Bill Van Ryn, Vice President, Manager—Bracebridge Branch, C.C. Tatham & Associates Ltd.Re: Presentation of their products and servicesMr. Ryn provided an overview of the company. They have offices in Collingwood,Bracebridge and Barrie. Their core services include Environmental Engineering,Municipal Engineering, Solid Waste Management, Structural Engineering,Transportation Engineering, Water Resources Engineering, LandscapeArchitecture, Surveying and Geomatics, Construction Inspection, ContractAdministration and Project Management. C.C. Tatham provides personalizedservice, expertise, reliability, accountability, value and a local presence. Theycurrently have the contract for the reconstruction of Wakefield and DufferinStreets and have completed a number of bridge inspections on the Town’sbehalf.

5.2 Edward Bertolo, President and Mike Zeitler of Evans Supply LimitedRe: Presentation of the water meter and reading technology


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Mr. Bertolo and Mr. Zeitler produced a number of water meters beginning with a50 year old one to one currently using the latest technology. The also reviewedthe earliest type of meter reading where meter readers had to go into the houseto take the reading to to-day’s technology that reads meters using radio readtech no logy.

Parry Sound has some 550 water meters of varying age and with various typesof meter reading equipment and many are still reading imperial gallons instead ofmetric. Upgrading to radio technology is simple and fast. Where ever possibleupgrades should be made from imperial to metric. Older meters lose theiraccuracy over time and they do need to be replaced as time goes on. Theaccuracy is good on the new units and can head off problems before people callwith concerns about their water consumption/bill.

Councillor Borneman requested a copy of the presentation that was just madefor all of Council. He also asked what the cost per unit was. Each of the newunits is about $300.00 and there is a one-time cost for the hand held reader andsoftware of @ $7,000.00. Mr. Brown pointed out that the Town already has thesoftware and the hand held radio reader.

The ultimate goal for the prudent replacement of water meters and readers is tohave one reading methodology for all the meters. This provides more accuratereadings and improves the long term operation and maintenance of the wholesystem.

6. MAYOR & COUNCILLORS’ REPORTS

Mayor and Councillors gave their reports on meetings attended and matters arising.

7. RATIFICATION OF MATTERS FROM CLOSED AGENDA

7.1 Appointment to Citizens’ Finance Advisory CommitteeSpokesperson: Brenda Dobson, Director of Finance and POA Court Services

RESOLUTION 2013 - 025MOVED BY COUNCILLOR McCAULEYSECONDED BY COUNCILLOR BORNEMANTHAT Council approves the appointment of the following Member(s) of the Publicand Ratepayers to the Town of Parry Sound Citizen’s Finance Advisory Committeefor the term of council:

Wesley BeattyCARRIED


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8. CONSENT AGENDA

9. RESOLUTIONS AND DIRECTION TO STAFF

9.1 Emergency and Protective Services

9.2 Administration

9.2.1 Cemetery FeesSpokespersons: Peter Brown, Director of Public Works andAnn Hurdman, Cemetery Administration Clerk

DIRECTION APPROVED (For Direct Staff Follow-up)THAT staff be directed to notify the public during the prescribed 14 day noticeperiod of draft amendments to Schedule “C”-Price List, of By-law 2012-6119, aby-law to establish the maintenance, management, regulation and control of theHillcrest Cemetery and Sylvan Acres Cemetery, by the recommended increaseof 10% and;

THAT the amended by-law be brought forward to the March 5, 2013 regularmeeting of Council for consideration.

CARRIED

9.3 Finance and POA Court Services

9.4 Development and Leisure Services

9.4.1 Draft Official Plan CommentsSpokesperson: lain Laing, Director of Community Development

Postponed from February 5, 2013 meeting:

DIRECTION APPROVED (For Direct Staff Follow-up)THAT in response to public comments made, Council direction and internalreview, the revisions described in the R&R dated February 5, 2013 be made tothe draft Official Plan.

CARRIED

The following direction was proposed:

DIRECTION APPROVED (For Direct Staff Follow-up)

THE CORPORATION OF THE TOWN OF PARRY SOUNDCOUNCIL MEETING MINUTES- FEBRUARY 19, 2013

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THAT the public meeting to provide info and receive comments regarding thedraft Official Plan, be held March 19th during the regular meeting of Council.

CARRIED

9.5 Public Works

9.6 Other Business

9.6.1 Mayors-Reeves-Chiefs Meeting — February 6, 2013— Low Water Level —

Georgian BaySpokesperson: Mayor Jamie McGarvey

RESOLUTION 2013 - 026MOVED BY COUNCILLOR McCAULEYSECONDED BY COUNCILLOR BORNEMANTHAT Council for the Town of Parry Sound supports the resolution, attached asSchedule “A”, developed by the attendees of the February 6, 2013 Mayors-Reeves-Chiefs meeting regarding the low water levels in Georgian Bay andjointly hosted by the Town of Parry Sound and The Township of TheArchipelago; and

THAT a copy of this resolution of support be provided to the attendees, membersof the Georgian Bay Low Water Level Steering Committee, Norm Miller, M.P.P,The Honourable Tony Clement, M.P. the District of Parry Sound MunicipalAssociation, the Ontario Small Urban Municipalities (OSUM), the Federation ofNorthern Ontario Municipalities (FONOM), Association of Municipalities ofOntario (AMO), the Great Lakes & St. Lawrence Cities Initiative and theInternational Joint Commission.

The following amendment was proposed:

MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR KEITHTHAT the Federation of Canadian Municipalities (FCM) be added to the list ofbodies to receive this resolution. V

CARRIED

RESOLUTION 2013 - 026MOVED BY COUNCILLOR McCAULEYSECONDED BY COUNCILLOR BORNEMANTHAT Council for the Town of Parry Sound supports the resolution, attached asSchedule “A”, developed by the attendees of the February 6, 2013 Mayors-


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Reeves-Chiefs meeting regarding the low water levels in Georgian Bay andjointly hosted by the Town of Parry Sound and The Township of TheArchipelago; and

THAT a copy of this resolution of support be provided to the attendees, membersof the Georgian Bay Low Water Level Steering Committee, Norm Miller, M.P.P,The Honourable Tony Clement, M.P. the District of Parry Sound MunicipalAssociation, the Ontario Small Urban Municipalities (OSUM), the Federation ofNorthern Ontario Municipalities (FONOM), Association of Municipalities ofOntario (AMO), the Great Lakes & St. Lawrence Cities Initiative, the InternationalJoint Commission and the Federation of Canadian Municipalities.

CARRIED

9.6.2 Canada Post Sorting Procedures (Parry Sound)Spokesperson: Mayor Jamie McGarvey

RESOLUTION 2013 - 027MOVED BY COUNCILLOR HORNESECONDED BY COUNCILLOR KEITHWHEREAS the Town of Parry Sound has unofficially learned that as of themiddle of March, 2013, letters and packages, currently sorted locally, will be sentto the Toronto sorting facility and,

WHEREAS there has been no official communication from Canada Post in thisregard; and

WHEREAS Council of the Town of Parry Sound understands that local mail thatis generally delivered the next day may now take up to a week to be delivered.This mail will need to travel from Parry Sound to the Toronto area and broughtback to Parry Sound for delivery. This will impact the local area businesscommunity and the general public’s service expectations; and

FURTHER, this could cause pointless and annoying delays in the exchange oflocal mail as well as penalty and interest charges being applied for paymentsreceived beyond their due date if the bill and payment each have to travel out oftown;

NOW THEREFORE BE IT RESOLVED that Council of the Town of Parry Soundstrongly object to the new sorting and delivery procedures and urge Canada Postto not implement those new procedures.

CARRIED

THE CORPORATION OF THE TOWN OF PARRY SOUNDCOUNCIL MEETING MINUTES- FEBRUARY 19, 2013

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9.6.3 Increased Usage of the Bobby Orr Community CentreSpokesperson: Mayor Jamie McGarvey

DIRECTION APPROVED (For Direct Staff Follow-up)THAT staff be directed to investigate options for increased usage of the BOCCand bring a report and recommendation to Council by the April 16th Councilmeeting.

CARRIED

9.6.4 Letter to Near North District School BoardSpokesperson: Councillor Dave Williams

DIRECTION APPROVED (For Direct Staff Follow-up)THAT Council authorize a letter be sent, under the Mayor’s signature, to theNear North District School Board (NNDSB), M.P.P. Norm Miller and the Ministerof Education encouraging measures be taken to rectify the recently identifiedacademic struggles being experienced at our local elementary schools; andencouraging the NNDSB to hold a public meeting to explain their plan of actionto all concerned parents in Parry Sound.

CARRIED

10. BY-LAWS


10.2 Administration

10.2.1 Employee & Family Assistance ProgramSpokesperson: Donna L. Besman, Manager of Human Resources

BY-LAW 2013 - 6190Being a By-law to authorize the execution of an agreement with Shepell-fgi Inc.for the provision of an Employee Family Assistance Program for the Town ofParry Sound.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED,this 19th day of February, 2013.

10.2.2 Update of Fees and Services By-lawSpokesperson: Jackie Boggs, Deputy Clerk/EA

BY-LAW 2013—6191


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A By-law to amend Schedule “A” and Schedule “D” of By-law 2010-5408, a By

law to Prescribe Fees and Service Charges for the Town, of Parry Sound, and to

repeal By-laws 201 0-5409, 2011-5560 and 2012-6062.




10.5 Public Works

10.6 Other Business

10.6.1 CONFIRMING BY-LAW

BY-LAW 2013—6192Being a By-law to confirm the proceedings of Council.


11. ADJOURNMENT

The Mayor adjourned the meeting at 8:55 p.m.

JAMIE McGARVEY, MAYOR ROB MENS, C.A.OICLERK

ICANADORE cvcollege FEB : 2013

February 13, 2013 / “

cc:Rob MensTown of Parry Sound52 Sequin StreetParry Sound, Ontario, P2A 1B4

Dear Rob,

RE: Zoning By-Law Amendment — PLAN 42R-18846

Canadore College is very supportive of the proposal to build a retirement residence on theadjacent property to the College. The residence will help address a shortage of housing forseniors, create additional jobs for the community, and provide future opportunities forgraduates of Canadore’s programs.

Having occupied the College for over a 1 1/2 year, we now have some experience of thetraffic patterns coming in and out of the College. We have some serious concerns about theleft hand turn onto College Drive from Parry Sound Drive. Drivers are blinded from seeingcars travelling North on Parry Sound Drive as they come around the sharp bend in the road.To date, there have been numerous near miss collisions with cars making a left ontoCollege Drive. The residence home will generate a considerable increase in traffic and thelikely hood of an accident.

We understand that:• there will not be any development of the property until “confirmation of

adequate access to the property” is provided and the rezoning of the propertyconfirms the principle of the land use and the details must be addressed beforethe physical development is allowed.

We are providing you with this information about the intersection for your considerationduring your deliberations.

If you have any questions, please don’t hesitate to contact me.

reIy,

Peter lstvan, PhD, MBACanadore College - West Parry Sound [email protected]

1 College Drive, Parry Sound Ontario, P2A 0A9 • 705-746-9222 • Fax: 705-746-7347www.canadorecollegeca/wos

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – February 26, 2013

-1- DATE: February 26, 2013 TIME: 5:45 p.m. (5:45 p.m. Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Keith, Clr.

D. Williams REGRETS: Clr. B. Horne, Clr. D. McCauley, Clr. K. Saulnier STAFF PRESENT: R. Mens, D. Besman PRESENTATION(S): RESOLUTION 2013 - 028 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local

board employees (Director of Emergency and Protective Services/Fire Chief - Interviews)

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR KEITH

SECONDED BY COUNCILLOR WILLIAMS THAT the February 26th, 2013 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – February 26, 2013

-2- 4. CORRESPONDENCE 5. DEPUTATIONS 6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services 9.2 Administration 9.3 Finance and POA Court Services 9. 4 Development and Leisure Services 9.5 Public Works 9.6 Other Business

10. BY-LAWS 10.1 Emergency and Protective Services 10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.5 Public Works 10.6 Other Business 10. ADJOURNMENT The Mayor adjourned the meeting at 8:25 p.m. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES MARCH 5, 2013

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DATE: March 5, 2013 TIME: 7:00 p.m. (6:00 p.m. Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier REGRETS: Clr. D. Williams STAFF PRESENT: R. Men, J. Boggs, P. Brown, T. Brown, M. Jarzembecki, I.

Laing, A. McNamara, L. Middaugh, C. Ward PRESENTATION(S): None The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 029 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matter about an identifiable individual, including municipal or local

board employees; (Parry Sound Public Library, Performance Review ) d) labour relations or employee negotiations (Human Resources Policy )

CARRIED 1. AGENDA 1.1 Additions to Agenda 9.6.3 Invitation to the Minister of Transportation and Infrastructure regarding a

round table discussion in our community. 1.2 Prioritization of Agenda 9.4.2 Ribfest 2013 - Noise by-law relief & Event of Municipal Significance 1.3 Adoption of Agenda MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR SAULNIER

THAT the March 5, 2013 Council Meeting Agenda be approved as amended.


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CARRIED


Councillor Horne declared a pecuniary interested regarding Item 10.4.5 – Community Garden - Yvonne Williams Park Agreement as Community Living is his employer and left the room during discussion and the vote.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE

THAT the February 19, 2013 Regular Meeting Minutes and the February 26, 2013 Special Meeting Minutes of Council be approved.

CARRIED


Councillor Saulnier asked Mr. Brown to provide an update on snow removal and the front end loader repairs. Mr. Brown responded that the parts came in and the loader has been repaired. Mr. Brown also said that when there is no snow falling staff are removing it along with our contractor. This week the night crew has been peeling away the ice off the roads.

Councillor Keith asked if there was a problem with the east wall at the Bobby Orr Community Centre. Mr. Brown responded that over the winter staff had noticed marginal cracking on the wall. The engineering firm was contacted and they are coming up to install monitoring devices to determine if there is any movement in the wall. Mr. Brown is hoping that there is at least a month’s worth of monitoring. The engineering firm is keeping a close eye on the situation.

4. CORRESPONDENCE 4.1 Geof Botting, Director of Education, Near North District School Board Re: New Public Elementary School Infrastructure Improvements Mr. Botting is seeking preliminary agreement with the Town of Parry Sound on

the extent of municipal infrastructure improvements required to be undertaken by the Near North District School Board.


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(Copied to Mayor and Council and forwarded to the Director of Operations for follow-up)

4.2 Glen Hodgson, Chair, West Parry Sound District Museum Board Re: Request for consideration of a 2013 grant to the Museum in the amount of

$25,000.00 Mr. Hodgson is making the Museum’s annual request for financial support and

provided an update of 2012’s successes including 7,000 visitors to the museum, gardens and events.

(Copied to Mayor and Council and forwarded to the Director of Development and

Leisure Services 4.3 Dr. John Cochrane, Chair, Belvedere Heights Board Re: Belvedere Heights’ 2013 Operating Levy Dr. Cochrane’s letter outlines the Town’s portion of the levy, in accordance with

the requirements of the Long-Term Care Homes Act, 2007, in the amount of $99,316.76. The increase in the overall levy is due primarily to necessary capital repairs.

(Copied to Mayor and Council and forwarded to Director of Finance and POA

Court Services) 5. DEPUTATION 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Performance Review – Peter Brown, Director of Operations Spokesperson: Rob Mens, C.A.O. RESOLUTION 2013 - 030 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER THAT the performance review dated March 2013 for Peter Brown be accepted.

CARRIED 7.2 Human Resources Policy D - 2.10 - Volunteer Firefighters – Responding to

Emergency Calls During Working Hours Spokesperson: Donna Besman, Manager Human Resources


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RESOLUTION 2013 - 031 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT the Council of the Town of Parry Sound does hereby approved HR Policy D-2.10- Volunteer Firefighters – Responding to Emergency Calls During Working Hours, attached as Schedule “A”.

CARRIED 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services 9.1.1 Creative Outdoor Advertising Contract Spokesperson: Tammy Purdy, Municipal By-law Enforcement Officer RESOLUTION 2013 - 033 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE

THAT Council discontinue any further contract negotiations with Creative Outdoor Advertising.

CARRIED 9.2 Administration 9.2.1 Records Management Policy and Schedule of Retention Periods Spokesperson: Jackie Boggs, Deputy Clerk/EA DIRECTION APPROVED (For Direct Staff Follow-up)

THAT staff bring forward to Council a Records Retention/Records Management Policy by-law pending a review of the draft by the corporation’s auditor.

CARRIED 9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.4.1 Cottage Cup Ball Hockey Tournament April 26 - 28 at the BOCC, & Event of

Municipal Significance Spokesperson: April McNamara, Leisure Services Co-ordinator


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THAT Council of the Corporation of the Town of Parry Sound declare the 2013 Cottage Cup Ball Hockey Tournament at the Bobby Orr Community Centre an event of municipal significance.

CARRIED

9.4.2 Ribfest 2013 - Noise by-law relief & Event of Municipal Significance Spokesperson: April McNamara, Leisure Services Co-ordinator RESOLUTION 2013 - 032 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

THAT Council of the Corporation of the Town of Parry Sound declare Ribfest 2013 at the Bobby Orr Community Centre an event of municipal significance and, THAT Council provide relief from By-Law 2009 – 5301, being the by-law to regulate noise in the municipality, to permit noise on the following dates: Thursday July 11th, 2013 4pm – 11pm Friday July 12th, 2013 11am – 1am Saturday July 13th, 2013 11am – 1am Sunday July 14th, 2013 11am – 6pm

CARRIED 9.5 Public Works 9.5.1 2012 Summary Report – Tony Agnello Water Treatment Plant Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 035 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

WHEREAS, The Town of Parry Sound owns and operates the Parry Sound Drinking Water System (M.O.E. Designation Number 2200000585), which has been categorized as a “Large Residential” Drinking Water System, and WHEREAS Ontario Regulation 170-03 (as amended) under the Safe Drinking Water Act (SDWA) requires, according to its Schedule 22 – “Summary Reports for Municipalities” that all large Municipal Residential Drinking Water Systems have a report prepared no later than March 31st of each year addressing the


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items detailed in the Regulation and is given to the members of Council in the case of a drinking water system owned by a municipality; and THEREFORE BE IT RESOLVED THAT Council of the Town of Parry Sound hereby accepts the report, attached as Schedule “A”, entitled: “Town of Parry Sound Tony Agnello Water Treatment Plant Large Municipal Residential Drinking Water System Summary Report for 2012” As prepared by Terry Brown, Manager of Water Systems.

CARRIED

9.5.2 2012 Annual Wastewater Treatment Plant Report Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 036 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR KEITH

THAT Council of the Town of Parry Sound hereby acknowledges receipt of the 2012 Annual Wastewater Treatment Plant Report, attached as Schedule “A”.

CARRIED

9.5.3 Security Video and Audio Surveillance Policy Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 037 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

THAT Council approve the Security Video and Audio Surveillance Policy, attached as Schedule “A”.

CARRIED 9.6 Other Business 9.6.1 ‘The Spot’ Spokesperson: Councillor Bonnie Keith

Councillor Keith updated Council and said that since the security cameras have been set up there have been few students congregating in that area outside of Mac’s across from the high school. Council requested that Councillor Keith provide a further update to Council sometime in June of this year.


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9.6.2 Argyle/Loring EMS Spokesperson: Mayor Jamie McGarvey RESOLUTION 2013 - 038 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER THAT upon the recommendation of the EMS Advisory Committee, Town Council

adopt the IBI Report recommendation #5 relating to the Argyle Station recommending pre-hospital care capabilities being maintained; albeit the services would be delivered by the Emergency First Responder Team and that the Argyle community be encouraged to establish the EFRT with the support of the West Parry Sound Health Centre in conformance with the information contained in the media release.

CARRIED

9.6.3 Invitation to Ministry of Transportation and Infrastructure regarding a round table discussion in our community.

The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-up)

THAT the Mayor send a letter of invitation to the Honourable Glen R. Murray, Minister of Transportation and Infrastructure regarding his suggestion to have round table discussions within the next two to three months with our community to discuss some of the issues regarding transportation and infrastructure.

CARRIED

10. BY-LAWS 10.1 Emergency and Protective Services 10.2 Administration 10.2.1 Cemetery Fees Spokespersons: Peter Brown, Director of Public Works and Ann Hurdman, Cemetery Administration Clerk BY-LAW 2013 - 6193

Being a by-law to amend Schedule “C” of By-law 2012-6119, a by-law to establish the maintenance, management, regulation and control of Hillcrest Cemetery and Sylvan Acres Cemetery.


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READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 5th day of March, 2013.

10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.4.1 Agreement: Catering Service/Stockey Centre Spokesperson: Cheryl Ward, General Manager, Stockey Centre BY-LAW 2013 – 6194

Being a By-law to authorize the execution of an agreement with Now That’s Catering for the provision of catering services at Charles W. Stockey Centre for the Performing Arts. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 5th day of March, 2013.

10.4.2 Rezoning Application Z13-01-Town of Parry Sound – Parry Sound Drive Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6195

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, for Town owned property on Parry Sound Drive. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 5th day of March, 2013.

RESOLUTION 2013 - 039 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE

THAT Council determines that as a result of the change made in the proposed By-law to rezone part of Part 1, Plan 42R-18846, Town of Parry Sound District of Parry Sound fronting on Parry Sound Drive, from that identified in the public notice and at the public meeting, no further notice be given in respect of the proposed By-law.

CARRIED

10.4.3 Sale of William Street Park Development Lots Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6196

Being a By-law to declare property surplus and identify a means of sale for Town


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owned property on William Street. READ FIRST and SECOND time, The following amendment was proposed: MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR MCCAULEY THAT the by-law be amended to include a minimum bid based on the appraised value for each property

DEFEATED READ a THIRD time, PASSED, SIGNED and SEALED , this 5th day of March, 2013.

10.4.4 Road Allowance Closure - Clara and Sarah Streets Spokesperson: Iain Laing, Director of Community Development

BY-LAW 2013 - 6197

Being a By-law to stop up and close the Clara and Sarah Street road allowances in the Town of Parry Sound. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 5th day of March, 2013.

10.4.5 Community Garden - Yvonne Williams Park Agreement Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW 2013 - 6198

Being a By-law to authorize the execution of an agreement with Community Living Parry Sound for the Community Garden at Yvonne Williams Park. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 5th day of March, 2013.



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11. ADJOURNMENT

The Mayor adjourned the meeting at 9:05 p.m. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – March 6, 2013

-1- DATE: March 6, 2013 TIME: 6:00 p.m. LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne,


STAFF PRESENT: R. Mens, P. Brown, L. Middaugh, B. Dobson, I. Laing 1. AGENDA 1.1 Additions to Agenda

Item 9.6.1 – Special Plaque for Mark Ideson, Gold Medal winner

1.2 Prioritization of Agenda Item 9.6.1 – Special Plaque for Mark Ideson, Gold Medal winner 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR WILLIAMS

SECONDED BY COUNCILLOR HORNE THAT the March 6, 2013 Special Council Meeting Agenda be approved as amended.


6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA


-2- 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services 9.2 Administration 9.3 Finance and POA Court Services 9.3.1 2012 Budget Discussion

Spokesperson: Brenda Dobson, Director of Finance and POA Court Services The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT the Director of Public Works research the used pick-up truck market, address the process for acquiring used vehicles and report back to Council.

CARRIED

The following resolution was proposed: RESOLUTION 2013 - 041 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT prebudget approval be provided for the repair of the salt dock boat launch, the repair of the Wabuno Beach boat launch and the repair of the Wabuno Beach storm pipe; and THAT the Director of Public Works be authorized to proceed with the Request for Quotation (RFQ) process.

CARRIED The following directions were proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT a partnership arrangement be investigated for the construction and installation of a gazebo at the Seguin/Great North Road parkette.

CARRIED DIRECTION APPROVED (For Direct Staff Follow-up) THAT the Director of Public Works investigate the purchase of a used ice-


-3- resurfacer to replace the existing Olympia ice-resurfacer.

CARRIED

DIRECTION APPROVED (For Direct Staff Follow-up) THAT the Director of Finance and POA Court Services investigate the feasibility of utilizing the services of a mobile paper shredding service on an ongoing basis.

CARRIED

DIRECTION APPROVED (For Direct Staff Follow-up) THAT the Director of Public Works prepare a report on the cost of replacing those water meters that are difficult to read because of challenging access issues.

CARRIED

9.4 Development and Leisure Services 9.5 Public Works 9.6 Other Business 9.6.1 Plaque for Mark Ideson Spokesperson: Mayor Jamie McGarvey RESOLUTION 2013 - 040 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR

THAT a engraved plaque be presented to Mark Ideson to commemorate the occasion of his team winning the gold medal at the World Wheelchair Curling Championship held in Sochi, Russia this past February.

10. BY-LAWS 10.1 Emergency and Protective Services 10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.5 Public Works


-4- 10.6 Other Business 10. ADJOURNMENT The Mayor adjourned the meeting at 9:00 p.m. and scheduled the next budget

meeting of Council for March 11th, 2013 at 6:30 p.m. in the Council Chambers at the Municipal Office.

____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK


-1- DATE: March 11, 2013 TIME: 6:30 p.m. LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne,


STAFF PRESENT: R. Mens, B. Dobson, P. Brown, L. Middaugh 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR KEITH

SECONDED BY COUNCILLOR WILLIAMS THAT the March 11, 2013 Special Council Meeting Agenda be approved as circulated.


6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF


-2- 9.1 Emergency and Protective Services 9.2 Administration 9.3 Finance and POA Court Services 9.3.1 2012 Budget Discussion

Spokesperson: Brenda Dobson, Director of Finance and POA Court Services The budget meeting began with Peter Brown providing highlights and an overview of costs regarding necessary bridge repairs that is already included in the 2013 budget and of priority water meter replacements at a meter cost, without installation, of $65,000 for 120 meters. The following resolution was proposed: RESOLUTION 2013 - 042 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR KEITH THAT those home owners with meters be required to have external remotes installed.

DEFEATED The following resolution was proposed: RESOLUTION 2013 - 043 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR SAULNIER THAT the $15,000 downtown flower basket budget receive pre-budge approval.

CARRIED Council is to be provided with the AODA legislative source relative to

conventional and specialized transit services. Experience of similar sized municipalities would also be of value to members Council. The possibility of partnering with Wasauksing transit service is also to be investigated.

Consideration of increasing the transit fare to $5.00/ride is deferred until the other

requested transportation information is provided to Council. 9.4 Development and Leisure Services 9.5 Public Works


-3- 9.6 Other Business 10. BY-LAWS 10.1 Emergency and Protective Services 10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.5 Public Works 10.6 Other Business 10. ADJOURNMENT The Mayor adjourned the meeting at 8:23 p.m. The next budget meeting will be

at the call of the Mayor. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK


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DATE: March 19, 2013 TIME: 7:00 p.m. (6:30 p.m. Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams STAFF PRESENT: R. Mens, J. Boggs, L. Middaugh, I. Laing, P. Brown, T.

Purdy, J. Este PRESENTATION(S): The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 044 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local

board employees (Employment Offer) CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.2.1 - Mission Park, 10.4.2 - 2013 ATV Spring Jam 1.3 Adoption of Agenda MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR HORNE

THAT the March 19, 2013 Council Meeting Agenda be approved as amended. CARRIED


Councillor Saulnier declared a pecuniary interest with regard to Item 10.4.2 due to his past dealings with this group and left the room during discussion and the


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vote.

Mayor McGarvey declared a pecuniary interest with Item 9.2.1 and the deputation regarding Mission Park as he is the President of Parry Sound Non-Profit Housing Corp. which has donated money to the park and the residents in this non-profit would benefit from upgrades to the park. Mayor McGarvey left the room during the deputation, discussion of Item 9.2.1 and the vote. Deputy Mayor Horne presided over the meeting in the Mayor’s absence.

2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT we do now adjourn the regular meeting and declare the public meeting open.

CARRIED 2.1.1 Council held a public meeting to hear any interested persons with regards to the

proposed Official Plan under Section 17 of the Planning Act. After the Mayor adjourned the regular meeting and declared the public meeting open, the CAO advised that notice of the proposed Official Plan was given by prepaid first class mail to all agencies as required by the Act and those who have requested notification of the Public Meeting. Notice was published in the February 27th, 2013 North Star newspaper and Notice was placed on the Town website.

Mr. Laing advised that the purpose of the Official Plan is to provide a planning framework to manage land use changes and to guide the physical development of the Town, while having regard to relevant social, economic and environmental matters.

Mr. Hunter of Planscape, the Town’s consultant, provided a brief summary of the proposed Plan’s content. The Mayor invited those in favour of the proposed Official Plan to address Council. Wendall Fisher, 130 Gibson Street and member of the Parry Sound Active Transportation Committee spoke in favour of the proposed Official Plan as it promotes active transportation features within the Parry Sound community.

The Mayor invited those opposed to the proposed Official Plan to address Council. No one spoke in opposition to the proposed Official Plan.

.


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Mr. Laing advised that he had received no correspondence in regard to the proposed Official Plan.

The Mayor advised that Council may at its discretion approve the proposed Official Plan. If so, it must give notice of the adoption of the plan to any person or public body that has provided a written request to be notified and to the Ministry of Municipal Affairs and Housing. The Ministry of Municipal Affairs and Housing is the approval authority for this plan. Those who wish notice of the decision of the approval authority must submit a written request to be notified to the Ministry of Municipal Affairs and Housing.

2.2 MOVED BY COUNCILLOR MCCAULEY

SECONDED BY COUNCILLOR KEITH THAT we do declare the public meetings closed and the regular meeting reconvened.

CARRIED 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR BORNEMAN

THAT the March 5, 2013 Regular Meeting Minutes and the March 6th and 11th, 2013 Special Meeting Minutes of Council be approved as circulated.

CARRIED


Councillor Keith asked Mr. Brown about the new snow plough and what residents could expect regarding the film production currently operating around Town. Mr. Brown reported that there was a minor issue with the new snow plough and repairs have been made. It is completely outfitted now and staff have been trained and it should be ready for use to-night. Mr. Brown advised that there is significant filming it taking place in and around Town. The Christmas decorations are back up and snow has been distributed in the downtown area to accommodate the film company. The downtown filming should be complete by Friday.

Councillor Borneman asked about the CN Rail/Transport Canada funding for the work for the Cascade Street crossing. Mr. Brown advised that the funding has been approved and he estimates that the work should be completed by the end of this year.


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Councillor Horne requested confirmation that the Kinsman park skating rink has been closed. Mr. Brown confirmed that the rink is now closed.

4. CORRESPONDENCE 4.1 Kevin Foster, President, Ontario Association of Fire Chiefs Re: Invitation to OAFC Municipal Politicians Seminar: The Essentials of

Firefighting and Firefighting 101 – May 5 & 6, 2013 – Toronto, Ontario (Circulated to Mayor and Council and to the Fire Chief for follow-up) 5. DEPUTATION 5.1 Howard Wesley, Parry Sound Non-Profit Housing and Georgian Bay Native Non-

Profit Homes, Anne Bossart, Volunteer Park Planner/Gardner and Jim MacCoubrey, 4H Club

Re: Mission Park Rejuvenation. Mr. Wesley described the project to rejuvenate

this park that has seen some neglect over the last while. Mr. Wesley said they are looking for Council’s support for this project. Ann Bossart provided a presentation of what ideas are being generated regarding the various areas of the park to make it more inviting. Mr. MacCoubrey announced that the 4-H donated $500.00 and is planning to take on some fundraising initiatives to help out.

6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Resignation from Stockey Centre Advisory Committee - Gord Johnson RESOLUTION 2013 - 045 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

THAT Council for the Town of Parry Sound accept, with regret, the resignation of Gord Johnson from the Stockey Centre Advisory Committee; and

THAT a letter be sent to Mr. Johnson accepting his resignation and with thanks for his volunteer service to the Town of Parry Sound.


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CARRIED

8.2 World Autism Day – April 2, 2013 RESOLUTION 2013 - 046 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

WHEREAS Autism is the result of a neurological disorder that affects the functioning of the brain and is more prevalent than Down Syndrome, Cystic Fibrosis, Childhood Cancer or Multiple Sclerosis; and

WHEREAS Autism impacts the typical development of the brain in the areas of social interaction and communication skills and typically children and adults have difficulties in verbal and none-verbal communication, social interactions and leisure or pay activities; and

WHEREAS Autism is a lifelong disability however, with coping mechanisms individuals can lead productive and fulfilling lives; NOW THEREFORE BE IT RESOLVED that Council for the Town of Parry Sound declare April 2, 2013 World Autism Awareness Day.

CARRIED 8.3 Muskoka/Parry Sound Sexual Assault Services

Tag Day – June 1, 2013

RESOLUTION 2012 - 047 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE THAT Council for the Town of Parry Sound declares Saturday June 1st, 2013 as a Tag Day for fund-raising for the Muskoka/Parry Sound Sexual Assault Services.

CARRIED 8.4 Aspen Valley Wildlife Sanctuary Tag Day – August 3, 2013 RESOLUTION 2013 - 048 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT Council for the Town of Parry Sound declares Saturday August 3, 2013 as a Tag Day for fund-raising for the Aspen Valley Wildlife Sanctuary.

CARRIED


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8.5 Earth Hour – March 23, 2013 – 8:30-9:30 RESOLUTION 2013 - 049 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

WHEREAS Climate change is having devastating effects all over the world; and WHEREAS Earth Hour is a global lights-out event coordinated by World Wildlife Fund (WWF); and WHEREAS Millions of people around the world will show their support for action on climate change by turning off their lights for Earth Hour - March 23, 2013 at 8:30 p.m.; and WHEREAS Earth Hour began in Sydney Australia, March 31, 2007 and 2.2. million people and 2100 Sydney businesses turned off their lights for one hour - Earth Hour. This massive collective effort reduced Sydney’s energy Consumption by 10.2% for one hour, which is equivalent effect of taking 48,000 cars off the road for one hour; and WHEREAS Council’s goal is to have at least 2000 people participating by turning off their lights and making the town as dark as possible for one hour; and WHEREAS the Town's Strategic Direction is to protect and enhance the natural environment; and WHEREAS the Town of Parry Sound is concerned about its citizens health and climate change; and NOW THEREFORE, Council of the Town of Parry Sound, declares March 23, 2013 at 8:30.p.m. “EARTH HOUR” in Parry Sound and invite everyone to participate - residents and businesses alike. Show your commitment to fight climate change and see the difference we can make when we all work together. PLEASE TURN YOUR LIGHTS OFF FOR ONE HOUR (EARTH HOUR) ON MARCH 23, 2013 AT 8:30 P.M. We encourage you to register your participation http://earthhour.org

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services


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9.1.1 Off Road Vehicles (ORV) on Municipal Roads Spokesperson: Tammy Purdy, Municipal By-law Enforcement Officer RESOLUTION 2013 - 051 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council does not implement an Off Road Vehicle (ORV) By-law.

CARRIED The following direction was proposed:

DIRECTION APPROVED (For Direct Staff Follow-up) THAT staff be directed to meet with local ATV group(s) to determine if there is a way to allow ATV’s on Town roads.

CARRIED 9.2 Administration 9.2.1 Mission Park Spokesperson: Rob Mens, C.A.O. RESOLUTION 2013 - 050 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT Council endorse the Mission Park “From the Ground Up” CN EcoConnexion grant application with the Town as lead co-applicant in partnership with Parry Sound Non-Profit Housing and Parry Sound Native Non-Profit Housing for the transformation of Mission Park.

THAT $4,000 from the Tree Planting budget be allocated to Mission Park “From the Ground Up” project as matching funding. The following amendment to the resolution was proposed: MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR WILLIAMS THAT $8,000 be provided collectively from the Tree Planting budget and from the Parkland Reserve Fund and be allocated to Mission Park “From the Ground Up” project as matching funding.

CARRIED RESOLUTION 2013 - 050 MOVED BY COUNCILLOR KEITH


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SECONDED BY COUNCILLOR SAULNIER THAT Council endorse the Mission Park “From the Ground Up” CN EcoConnexion grant application with the Town as lead co-applicant in partnership with Parry Sound Non-Profit Housing and Parry Sound Native Non-Profit Housing for the transformation of Mission Park; and THAT $8,000 be provided collectively from the Tree Planting budget and from the Parkland Reserve Fund and be allocated to Mission Park “From the Ground Up” project as matching funding.

CARRIED

DIRECTION APPROVED (For Direct Staff Follow-up) THAT $25,000 be considered for inclusion in the 2013 Budget for replacement of unsafe and dilapidated equipment at community parks to be funded either from the current budget or the Parkland Reserve Fund.

CARRIED 9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.4.1 Application for Council Approved Sign – 24 Gibson Street Spokesperson: John Este, CBO RESOLUTION 2013 - 052 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT Council approves and directs that a permit be issued for a sign at 24 Gibson Street subject to the conditions attached as Schedule “A”.

DEFEATED

9.4.2 PSDBA Downtown Revitalization – Downtown Greening Program – 2013 Spokesperson: Lynn Middaugh, Director of Development and Leisure Services RESOLUTION 2013 - 053 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE

WHEREAS Council’s Strategic Plan identifies “Enhanced Partnership/Downtown Business Association Relationship’ as an Economic Development initiative, specifically to ‘build on opportunities for enhancement of downtown, collaborating as appropriate”; and WHEREAS the DBA has developed a Revitalization Plan and should be


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commended for their efforts: NOW THEREFORE Council approve in principle the Parry Sound Downtown Business Association’s ‘Downtown Revitalization – Downtown Greening Program – 2013’ per Schedule “A”, as attached, recognizing that specific revitalization initiatives contained in the report that require Council’s approval will be brought forward for Council’s consideration on an individual basis and that approval of the Revitalization Plan in principle does not extend to general approval of the specific revitalization initiatives.

CARRIED

9.4.3 Old Fire Hall: Proceed with Request for Proposals Spokesperson: Lynn Middaugh, Director of Development and Leisure Services DIRECTION APPROVED (For Direct Staff Follow-up)

THAT Council direct staff to call for proposals through a Request for Proposals (RFP), for the ‘best use’ of the Old Fire Hall.

CARRIED

9.4.4 Georgian Bay Cycling Route: Terms of Reference for a Feasibility Study Spokesperson: Lynn Middaugh, Director of Development and Leisure Services RESOLUTION 2013 - 054 MOVED BY COUNCILLOR MCAULEY SECONDED BY COUNCILLOR WILLIAMS

THAT Council supports the efforts of the Manitoulin Island Cycling Advocates and their Terms of Reference for a Feasibility Study for a Georgian Bay Cycle Route, per the attached Schedule “A”; and

THAT this Resolution of support does not commit the Town of Parry Sound to providing financial support.

CARRIED 9.5 Public Works 9.5.1 Tender – Sewage Pumping Station 11 Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 055 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE

THAT upon the recommendation of Triton Engineering Services Limited, Council award the tender to E.A. Shipman Ltd., in the amount of $354,189.46, including


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HST, for modifications to Sewage Pumping Station 11, this tender being the lowest tender of six (6) tenders received.

CARRIED

9.5.2 Bridge Inspections, Town of Parry Sound Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 056 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

THAT Council receive the report and information as requested regarding the Bridge Inspections, which identifies the urgent repairs required.

CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Emergency and Protective Services 10.2 Administration 10.2.1 Records Management Policy and Schedule of Records Retention Periods Spokesperson: Jackie Boggs, Deputy Clerk/EA BY-LAW 2013 – 6200

Being a by-law to provide a Schedule of Retention Periods for the records of the Town of Parry Sound; establish a Records Management Policy and to repeal By-law 90-3392. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 19th day of March, 2013.

10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.4.1 Sale of MacFarlane Street Development Lots Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6201

Being a By-law to declare property surplus and identify a means of sale for Town owned property on MacFarlane Street.


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10.4.2 2013 ATV Spring Jam Spokesperson: Lynn Middaugh, Director of Development and Leisure Services BY-LAW 2013 – 6202

Being a By-law to permit the operation of off-road vehicles (ATV’s) on designated Town streets during the 2013 ATV Spring Jam, Friday April 26, 2013 from 9am – 3pm and on Saturday April 27, 2013 from 9am – 5pm. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 19th day of March, 2013.




THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES APRIL 2, 2013

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DATE: April 2, 2013 TIME: 5:00 p.m. – 6:00 p.m. (6:30 p.m. Closed), 7:00 p.m. Open LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey (5:15 p.m.), Clr. B. Horne (6:30), Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams REGRETS: Clr. P. Borneman STAFF PRESENT: R. Mens, J. Boggs, I. Laing, P. Brown, L. Middaugh, B.

Dobson, D. DiNicolo, R. Beaumont, T. Purdy. J. Este, A. Hurdman

5:00 p.m.-6:00 p.m. Presentation to Council and Public by Dean Smith,

President and Founder of Intelivote Systems Inc. regarding municipal election 2014 – Vote by Telephone/Computer

6:30 p.m.-7:00 p.m. Closed Session Deputy Mayor Bonnie Keith called the council meeting to order at 5:00 p.m. and introduced Mr. Smith of Intelivote. PRESENTATION(S): N/A Prior to the 7:00 p.m. Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 057 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matter about an identifiable individual, including municipal or local

board employees; (Employment Contract ) CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda

9.5.1 – Ranger Cabin Restoration Project, 9.5.2 – Downtown Streetscaping Planter Boxes


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1.3 Adoption of Agenda MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS

THAT the April 2, 2013 Council Meeting Agenda be approved as amended. CARRIED


During Council discussion of Item 9.4.2, a question was asked presumably referring to a proposal involving Distler Construction. Councillor Williams declared a pecuniary interest, as he had received campaign funding from this company, and he left the room during discussion of the reference.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR KEITH

THAT the March 19th, 2013 Regular Meeting Minutes of Council be approved as circulated.

CARRIED


Councillor Keith asked why snow removal had taken place at this time of year in the Greenwood area. She had been asked this by a resident. Mr. Brown answered that there has been some flooding in the area in the past so staff keep on top of snow removal from the road shoulders and ditches.

4. CORRESPONDENCE 4.1 Cheryl Ward, Board Chair, West Parry Sound Health Centre Re: Invitation to Municipal Council representatives to attend a joint meeting of

the West Parry Sound Health Centre Board on April 29th, 2013 at 7:00 p.m. (Circulated to Mayor and Council and to the Deputy Clerk for follow-up)


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5. DEPUTATION 5.1 Dean Smith, President and Founder of Intelivote Systems Inc. 5:00 p.m. Re: Election services for e-voting. Mr. Smith provided an overview of reasons for going to electronic or e-voting and

a brief summary of the services Intelivote provides. 5.2 Mr. Scarr, Parry Sound resident. Re: ATV use in Town. Mr. Scarr provided his comments about Council’s decision at the last meeting to

not implement an ATV by-law to allow the use of ATV’s within the Town limits. In answer to Mr. Scarr’s question about Council investigating the use of ATV’s in Town, Mayor McGarvey pointed out that Council provided direction to staff to meet with local ATV group(s) to determine if there is a way to allow ATV’s on Town roads.

5.3 Matt Mosher, Kristen Heights resident. Re: Sign application denied. Mr. Mosher made an application to put up a sign on the wall of the Midtown Motel

which was denied at the March 19, 2013 Council meeting. Mr. Mosher questioned why it was turned down. Various members of Council provided their reasons for not wanting to put an advertisement next to a mural about the Town’s heritage. Mr. Mosher is asking for reconsideration of his application to put up this sign. Mayor McGarvey suggested that he follow-up his request in writing.

5.4 Ann Bossart, Parry Sound resident. Re: Update on Tower Hill gardens. Ms. Bossart provided an update on the work she and other volunteers have done

on the gardens at Tower Hill. She also spoke about the Ranger Cabin and how she and other volunteers would like to fix it up. Discussion of the Ranger Cabin is on to-night’s agenda (Item 9.5.1). Mayor McGarvey and Council extended thanks to Ms. Bossart and the other volunteers for all the time and effort they have put into bringing back the garden at Tower Hill. It is very much appreciated.

6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Offer of Employment – Emergency and Protective Services/Fire Chief Spokesperson: Rob Mens, C.A.O.


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BY-LAW 2013 - 6204

Being a By-law to authorize the execution of an Employment Contract for the position of Director of Emergency and Protective Services/Fire Chief. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 2nd day of April, 2013.

8. CONSENT AGENDA 8.1 Appointment to the Parry Sound Downtown Business Association RESOLUTION 2013 - 058 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

THAT upon the recommendation of the Parry Sound downtown Business Association Board of Directors, Dora Logan be appointed to serve as a board member for a term ending November 30, 2014.

CARRIED

9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services 9.1.1 Animal Shelter Spokesperson: Tammy Purdy, Municipal By-law Enforcement Officer RESOLUTION 2013 - 061 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT Council is in agreement with the attached report, attached as Schedule “A”, and directs staff to inform the community that the Town of Parry Sound cannot support an Animal Shelter; and

FURTHER, Council directs staff to advise the community that Ontario Society of the Prevention of Cruelty to Animals (OSPCA) – Muskoka Branch already provides Animal Shelter service to Parry Sound.

CARRIED DIRECTION APPROVED (For Direct Staff Follow-up) THAT Council direct staff to respond directly to Mr. Robinson’s & Georgian Animal Hospital’s correspondence advising them of the above resolution.

CARRIED


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DIRECTION APPROVED (For Direct Staff Follow-up) THAT Council direct staff to put $3,500.00 for consideration in the Animal Control budget for spay/neuter of feral cats.

CARRIED The following direction was proposed: DIRECTION APPROVAL (For Direct Staff Follow-up) THAT staff investigate the plausibility of developing a by-law that would set fines for people who knowingly feed feral cat colonies and that the money be used to offset the feral cat spay/neuter program.

CARRIED DIRECTION (For Direct Staff Follow-up) THAT Council decline any request to use the former dog shelter trailer and direct staff to dispose of the trailer for scrap metal. The following amendment to the Direction was proposed: THAT or an RFP process be added to the end of the direction. DIRECTION APPROVED (For Direct Staff Follow-up) THAT Council decline any request to use the former dog shelter trailer and direct staff to dispose of the trailer for scrap metal or an RFP process.

CARRIED

9.1.2 DBA Request for the creation of an Information Kiosk Park and Pop Up Park Spokesperson: Tammy Purdy, Municipal Law Enforcement Officer RESOLUTION 2013 - MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT Council maintain the parking spaces in the Gibson Street Lot and on James Street and deny the request to remove same for the creation of an Information Kiosk Park and a Pop up Park.

It was proposed that the resolution be voted on in separate segments as follows:


THAT Council maintain the parking spaces in the Gibson Street Lot and deny the


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request to remove same for the creation of an Information Kiosk Park. DEFEATED

RESOLUTION 2013 - 063 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH THAT Council maintain the parking spaces on James Street and deny the request to remove same for the creation of a Pop-Up Park.

CARRIED The following resolution was proposed: RESOLUTION 2013 - 064 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE THAT Council support the creation of an Information Kiosk Park in the Gibson St. Lot; and

THAT staff be directed to prepare an R&R with recommendations accordingly. CARRIED

9.2 Administration 9.3 Finance and POA Court Services 9.3.1 Paperless Council Meetings Spokesperson: Dan DiNicolo, IT Systems Coordinator RESOLUTION 2013 - MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY WHEREAS staff has been asked to research paperless council meetings; and

WHEREAS Council has been provided with a report outlining the advantages and disadvantages of implementing paperless council meetings; and WHEREAS council is agreeable to moving forward with the proposed paperless council meeting strategy; NOW THEREFORE BE IT RESOLVED THAT Council provide pre-budget approval in the amount of $20,000.00 to move forward with this project. The following amendment was proposed:


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MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE THAT the section provide pre-budget approval in the amount of $20,000.00 be struck and subject to budget approval be added.

CARRIED

RESOLUTION 2013 - 065 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

WHEREAS staff has been asked to research paperless council meetings; and

WHEREAS Council has been provided with a report outlining the advantages and disadvantages of implementing paperless council meetings; and WHEREAS council is agreeable to moving forward with the proposed paperless council meeting strategy; NOW THEREFORE BE IT RESOLVED THAT Council move forward with this project subject to budget approval.

CARRIED

9.4 Development and Leisure Services 9.4.1 Concept of Sign(s) on CN Trestle over Bowes Street Spokesperson: John Este, Chief Building Official RESOLUTION 2013 - 066 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT Council supports in principle the concept of signs on the CN Trestle subject to the conditions attached as Schedule “A”.

CARRIED

9.4.2 Affordable Triplex Railway Avenue – Amended Proposal Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 067 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS

THAT 905888 Ontario Inc. be offered the closed Fleck Street road allowance for the development of an affordable triplex conditional on: (a) application of rents reduced by $166.00 per month from market rent for a

period of 7 years;


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(b) the application of the usual mill rate for the development; (c) the Town to cover legal fees for transfers and agreements related to the

seven year reduced rent term; (d) tenants to come from the District Social Service Administration Board

waiting list; (e) the execution of an agreement with the District of Parry Sound Social

Services Administration Board in compliance with their Housing Facility By-law; and

THAT Resolution 2012-195 is hereby rescinded.

CARRIED 9.5 Public Works 9.5.1 Ranger Cabin Restoration Project Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 059 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT Council supports and approves the Ranger Cabin Restoration Project Summary as presented by the Ranger Cabin Restoration Committee (RCRC), provided the following conditions are met:

1. Members of the RCRC and volunteers sign the Town’s Volunteer

management Policy prior to any work being undertaken. 2. The RCRC provide their own tools and equipment including appropriate

safety equipment. 3. That the Director of Public Works pre-approves all work to be undertaken,

is advised of any potential issues (safety or otherwise) and that the RCRC provides regular project updates.

CARRIED 9.5.2 Downtown Streetscaping Planter Boxes Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 060 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

THAT Council approves the Downtown Business Association’s (DBA) concept of the installation of a raised garden at the bottom of Jukes Lane, as presented to Council during their regular meeting on January 15th, 2013, provided the following conditions are met:


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1. The DBA provides the Director of Public Works with confirmation of ownership of the Jukes Lane property.

2. The DBA acquires all utility locates prior to any work commencing and further, that the raised garden structure does not interfere with any underground utilities (hydro, water, sewer, gas, bell, etc.)

3. Must maintain a 4’ (4 foot) clearance between planter & building wall 4. The plants and structure are maintained by the DBA.

CARRIED

DIRECTION APPROVED(For Direct Staff Follow-up) THAT staff be directed to request the DBA provide other location options for raised gardens in the James Street area as the locations included in their report cannot be approved due to the potential effect on existing parking spots as well as on winter maintenance and that the following concerns are considered when choosing alternative locations:

- That existing parking spots are not affected including possible restrictions to vehicle door opening,

- That winter maintenance activities are not affected including snow removal,

- That there is no interference with underground utilities including hydro, bell, cable, water, sewer, etc.,

- That the planter can be moved if necessary CARRIED

9.6 Other Business 10. BY-LAWS 10.1 Emergency and Protective Services 10.1.1 Traffic By-law Spokesperson: Tammy Purdy, Municipal By-law Enforcement Officer BY-LAW 2013 – 6205 Being a By-law to Regulate and Control Traffic in the Town of Parry Sound.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 2nd day of April, 2013.


THAT Council direct staff to increase set fines for the Traffic By-law in


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accordance to Schedule “A”, attached, and to apply to the Attorney General Office for set fine approval.

CARRIED 10.1.2 Amendment to Schedule “A” of 2012-6087, No Smoking By-law Spokesperson: Tammy Purdy, Municipal By-law Enforcement Officer BY-LAW 2013 – 6206

Being a bylaw to amend Schedule “A” of By-law 2012-6087, a By-law to prohibit smoking within nine (9) metres from any entrance or exit of a building owned or leased by the Town of Parry Sound and in or within 9 metres of any municipal outdoor public place. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 2nd day of April, 2013.

10.2 Administration 10.3 Finance and POA Court Services 10.3.1 Fiber Optic Internet Service Spokesperson: Dan DiNicolo, IT Systems Coordinator BY-LAW 3012 – 6207

Being a By-law to authorize the execution of an Agreement with Vianet Internet Solutions for Fiber Optic Internet Service. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 2nd day of April, 2013.

10.3.2 Set Tax Ratios for 2013 Brenda Dobson, Director of Finance and POA Court Services Rob Beaumont, Taxation & Revenue Supervisor BY-LAW 2013 – 6208 Being a by-law to set Tax Ratios for Municipal purposes for the year 2013.


10.3.3 Tax Policies-Capping and New to Class/New Construction Brenda Dobson, Director of Finance and POA Court Services Rob Beaumont, Taxation & Revenue Supervisor


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BY-LAW 2013 – 6209

Being a By-law to specify our Tax Policies, including the claw back percentages, the capping threshold parameters, the minimum tax level for new to class/new construction and to exclude certain properties from the capping program.


10.4 Development and Leisure Services 10.4.1 Ontario Small Urban Municipalities: Contract/Trade Show Co-ordinator Spokesperson: Lynn Middaugh, Director of Development and Leisure Services BY-LAW 2013 - 6210

Being a by-law to enter into an agreement with Ted Blowes for organization/ support with the 2014 Ontario Small Urban Municipalities (OSUM) conference trade show. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 2nd day of April, 2013.



THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES April 16, 2013

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DATE: April 2, 2013 TIME: 7:00 p.m. (6:00 p.m. – Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams STAFF PRESENT: R. Mens, J. Boggs, A. McNamara, P. Brown, I. Laing, L.

Middaugh. The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 069 MOVED BY COUNCILLOR McCAULEY SECONDED BY COUNCILLOR WILLIAMS THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: d) labour relations or employee negotiations. (Personnel Issues Update) i) educating or training council members and no member shall discuss or deal with

any matter in a way that materially advances the business of the Council. (Water Conveyance for the Harbour Area)

CARRIED 1. AGENDA 1.1 Additions to Agenda 8.1 – Community Living Month – May 1.2 Prioritization of Agenda 10.3.2 – Condominium Agreement – Silver Birch Phase III 1.3 Adoption of Agenda MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS

THAT the April 16, 2013 Council Meeting Agenda be approved. CARRIED



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Councillor Horne declared a pecuniary interest in item 8.1 as Community Living Parry Sound is his employer. Councillor Horne left the room during Council deliberation and the vote. Councillor Williams declared a pecuniary interest in Item 10.3.2 as he received campaign contributions from members of the Distler family. Councillor Williams left the room during Council deliberation and the vote.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

THAT the April 2, 2013 Regular Meeting Minutes of Council be approved as circulated.

CARRIED


Councillor Saulnier asked about the Fitness Trail signage as he understood that some signs were missing. Mr. Brown answered that one or two signs were removed over the winter due to vandalism issues. They should be erected soon and staff will be reviewing all aspects of the signage along the Trail.

Councillor Borneman asked about the movement in the east wall at the Bobby Orr Community Centre. Mr. Brown answered that this is still being monitored. One section has moved slightly. There is an architect and an engineer coming up in a couple of weeks to review the situation.

4. CORRESPONDENCE 4.1 Jo-Anne Demick, Executive Director, Community Living, Parry Sound Re: Request to proclaim the month of May 2013 as “Community Living Month”

and to fly a Community Living flag at the Town office. (Circulated to Mayor and Council and to the Deputy Clerk for follow-up) 4.2 Lyle Clarke, Executive Vice President, Stewardship Ontario Re: Industry funding for Municipal Blue Box Recycling for 2012 Program Year.


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Parry Sound received a cheque for $13,754.79 for the 4th quarter of 2012. (Circulated to Mayor and Council and to the Administrative Assistant for Public

Works for follow-up) 4.3 Andrew Ryland, Parry Sound Area Chamber of Commerce Re: Provision of a report outlining the number of businesses and the categories

of business in our area for 2012. (Circulated to Mayor and Council and to the C.A.O. for follow-up) Additional Item: 4.4 Nicole Saulnier, Vice Chair, Parry Sound Area Chamber of Commerce Re: Request for immediate discussion with the Town to clarify the operation of

the Marina. (Circulated to Mayor and Council and to the Director of Development and Leisure

Services for follow-up) 5. DEPUTATION 5.1 David Jankovic and John Jackson, John Jackson Planner Inc. Re: Potential Harbour Front Development. Mr. Jackson informed Council that this development proposal on land of

approximately 6-7 acres, has a total of 168 units to be built over 4 phases all having a view over the harbour. This will be a 5 – 10 year development. The development will be a series of pods built along the contour with units up to 3 floors of 1200-2000 sq. ft. The developer would like to have the Town’s support in principle for the project as it meets long term waterfront development objectives. The project would also need to incorporate marina use and they would like to include part of wharf lands. Their top priority is that they would also like to have the water capacity/conveyance constraints addressed. They are also asking that the Town to approach Imperial Oil for parking and passive parkland use.


THAT the requests by Mr. Jankovic be reviewed by Mr. Laing and Mr. Brown. CARRIED

5.2 Mr. Scarr


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Re: Is again requesting that Council pass a by-law for the use of ATV’s on Town streets.

5.3 Mr. Alex Distler, Distler Construction Limited Re: Mr. Distler provided an update on Silver Birch Condominium Project. Mr.

Distler also had a concern about the Condominium Agreement scheduled for Council deliberation as Item 10.3.2. His firm requested a letter from Parry Sound Power regarding Item 2.1 (f), arrangements for servicing the condominium without expense to the Town and Parry Sound Power has not responded. Mr. Distler is request that staff execute the agreement without the letter from Parry Sound Power so as not to impede the occupation schedule of the third phase of the Silver Birch project.

6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Community Living Month – May 2013 RESOLUTION 2013 - 070 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

WHEREAS Community Living Parry Sound has worked to bring people and their communities together for the last 51 years; and

WHEREAS the Association supports individuals as they develop their capacity to live, learn, work and participate in all aspects of living in the community; and

WHEREAS Community Living helps the community develop its capacity to welcome and support people who have not always had the same opportunities as the rest of us, to participate in their community in meaningful, productive ways; and

WHEREAS the Mayor and Council of the Town of Parry Sound wish to urge its citizens to celebrate the inclusion in our community of people who have a developmental disability; NOW THEREFORE BE IT RESOLVED that Mayor and Council of the Town of Parry Sound declare the month of May, Community Living Month.

CARRIED


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9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Administration 9.2 Finance and POA Court Services 9.2.1 Charles W. Stockey Centre – Transfer to BOHF Reserve and to Unfinanced

Capital Outlay RESOLUTION 2013 - 071 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT Council approve a reduction in the “Unfinanced Capital Outlay” (being the Capital Construction Debt) relating to the Charles W. Stockey Centre in the amount of $32,021.24 for the year-ended December 31st, 2012 in addition to the $18,618.00 raised in 2012 through Capital Surcharges on Ticket Sales.

CARRIED RESOLUTION 2013 - 072 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

THAT Council approve a transfer of $32,021.23 to the BOHF Reserve for the year-ended December 31st, 2012.

CARRIED 9.3 Development and Leisure Services 9.3.1 Bobby Orr Community Centre Usage Spokesperson: April McNamara, Leisure Services Co-ordinator The following resolution was proposed: RESOLUTION 2013 - 073 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS THAT Council receive the ‘Bobby Orr Community Centre Usage’ report dated

April 16, 2013, attached as Schedule “A”; and

THAT Council direct staff to hold a public meeting to obtain input from the community regarding BOCC usage; and THAT Council appoint April McNamara, Leisure Services Co-ordinator, Lynn


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Middaugh, Director of Development & Leisure Services and Clr. Saulnier and Clr. Borneman to an ad hoc committee to plan the public meeting.

CARRIED


THAT Ms. McNamara and Mr. Brown be directed to determine the cost of using the Ice Resurfacing Unit (IRU) for each flood.

CARRIED

9.3.2 Consent Application B5/2013(PS) – Raymond Hachigian – 107 Gibson Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 074 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE

THAT Council supports Consent Application No. B5/2013(PS) – Raymond Hachigian – 107 Gibson Street for a lot addition conditional on the provision of confirmation that the side yard of the subject property will not be reduced to a value less than 1.2 metres.

CARRIED

9.3.3 Sign Application – 24 Gibson Street Spokesperson: Rob Mens, C.A.O. RESOLUTION 2013 - 075 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT Council approves and directs that a permit be issued for a sign at 24 Gibson Street subject to the conditions attached as Schedule “A”.

DEFEATED 9.4 Public Works 9.4.1 New Public Elementary School Infrastructure Spokesperson: Peter Brown, Director of Public Works The following resolution was withdrawn from the agenda. It will go to the Special

Council Meeting scheduled for April 23, 2013: RESOLUTION 2013 - MOVED BY COUNCILLOR


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SECONDED BY COUNCILLOR THAT Council supports the following comments provided to the Near North District School Board in response to their February 6th letter, attached as Schedule “A”, regarding infrastructure improvements for the new public elementary school: 1. The improvements to Beatty Street be approved in principle, with additional consideration be given to the realignment to the intersection of Beatty and Isabella to make it safer, and that the minimum Town standard for asphalt is 90mm.

2. Alternative B Board’s letter is considered to be the best overall design choice. Further, as the School Board is upgrading Beatty Street, that the School Board also pay for the upgrade to the existing water main which will improve the flow of water to the site. 3. That the underground storm sewer design is accepted in principle and that further review of the downstream storm sewer system will be reviewed to ensure adequate sizing. 4. That Council approves in principle items 4.a, b, c, and d of the Board’s letter as attached. Further, the additional sidewalks recommended by the Town Engineer be the responsibility of the Town of Parry Sound and be considered by the Town in its 2013 and 2014 Budgets.

9.5 Emergency and Protective Services 9.6 Other Business 10. BY-LAWS 10.1 Administration 10.2 Finance and POA Court Services 10.3 Development and Leisure Services 10.3.1 Agreement of Purchase/Sale: M6 Developments Inc. Spokesperson: Lynn Middaugh, Director of Development and Leisure Services BY-LAW 2013 – 6212

Being a By-law to authorize the execution of an Agreement of Purchase of and Sale between M6 Developments Inc. and the Corporation of the Town of Parry


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Sound. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 16th day of April, 2013.

10.3.2 Condominium Agreement – Silver Birch Phase III Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6213

Being a By-law to authorize the execution of a Condominium Agreement between Distler Construction and the Corporation of the Town of Parry Sound (Silver Birch Condominium Phase III). READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 16th day of April, 2013.

10.3.3 Site Plan Approval Application – Heaman Developments Ltd. – 12 Seguin

Street Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6214

Being a By-law to grant Site Plan Approval and authorize the execution and registration of a development agreement with Heaman Developments Ltd. (12 Seguin Street). READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 16th day of April, 2013.

10.4 Public Works 10.4.1 Agreement – Nipissing-Parry Sound Student Transportation Services Spokesperson: Peter Brown, Director of Public Works BY-LAW 2013 – 6215

Being a by-law to execute an agreement with Nipissing-Parry Sound Student Transportation Services for the provision of a school bus transfer site at the Kinsmen Park. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 16th day of April, 2013.



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10.6 Other Business 10.6.1 CONFIRMING BY-LAW BY-LAW 2013 – 6216 Being a By-law to confirm the proceedings of Council.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 16th day of April, 2013.

11. ADJOURNMENT The Mayor adjourned the meeting at 8:15 p.m.


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THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – April 23, 2013

-1- DATE: April 23, 2013 TIME: 6:30 p.m. LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor J. McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr. B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams STAFF PRESENT: B. Dobson, R. Mens, P. Brown, L. Middaugh, I. Laing,

A. Hurdman The Mayor called the meeting to order at 6:32 p.m. 1. AGENDA 1.1 Additions to Agenda 9.6.1. L & H Motors – Maughan property McMurray & Gibson 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the April 23rd, 2013 Special Council Meeting Revised Agenda be approved as circulated. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 4.1 L & H Motors Limited

Requesting permission to use space at 5 McMurray Street as a temporary parking area for new vehicles while their facility is undergoing a major upgrade over the next 8-10 weeks.


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6. MAYOR & COUNCILLORS ==== REPORTS Clr. D. Williams gave a brief report on correspondence received by the Parry Sound

Area Planning Board advising that the Ministry of Natural Resources will be undertaking studies at both the north and south ends of Parry Sound to determine if these areas are wetlands of provincial significance. If they are there will most likely be ramifications for future development.

7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Administration 9.2 Finance and POA Court Services 9.2.1 Reductions in Unfinanced Capital as at December 31, 2012

Spokesperson: Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 076 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR WILLIAMS

THAT Council approve the following reductions in “Unfinanced Capital Outlay” as at December 31st, 2012 as an allocation of the 2012 net surplus:

Charles W. Stockey Centre $ 160,000 Cascade Street Rebuild $ 40,000 Parry Sound Drive/Joseph St & Mall Drive Project $ 170,000 CARRIED RESOLUTION 2013 - 077 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT Council approve further reductions in the “Unfinanced Capital Outlay” as at December 31st, 2012 as transfer from the Wastewater Reserves as follows:

Cascade Street Rebuild $ 560,000 Parry Sound Drive/Joseph St & Mall Drive Project $ 130,000


-3- CARRIED 9.2.2 Transfer to Reserves as at December 31, 2012 Spokesperson: Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 078 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

THAT Council approve the following transfers to reserves as at December 31, 2012:

Elections $ 14,000.00 Parks General $ 20,000.00 Fire Fleet & Major Equipment $ 120,000.00 Charles W Stockey Centre Capital $ 95,000.00 Transportation Infrastructure $ 310,000.00 Transportation Fleet $ 387,000.00 BOCC General Capital $ 100,000.00 BOCC Equipment $ 28,346.81 Building Department Vehicle $ 6,000.00 By-Law Department Vehicle $ 6,000.00 REDAC Surplus $ 14,327.63 Tax Rate Stabilization $ 105,476.57 CARRIED 9.2.3 2012 Transfer to Dedicated Gas Tax Reserve Fund Spokesperson: Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 079 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

THAT council approve the transfer of $ 15,978.88 to the “Dedicated Gas Tax Funds Reserve Fund” back account relating to the 2012 operations of the Public Transportation Program. CARRIED

9.3 Development and Leisure Services 9.3.1 Canada Arts Presentation Fund (CAPF) Spokesperson: Lynn Middaugh, Director of Development and Leisure Services RESOLUTION 2013 - 080 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE


-4- THAT Council authorize that application be made to the Canada Arts Presentation Fund (CAPF) for the 2014 – 2016 Stockey Centre programming season; and

THAT Rob Mens, C.A.O./Clerk or Brenda Dobson, Director of Finance, Administration and POA Court Services, be confirmed as the person(s) with signing authority.

CARRIED 9.4 Public Works 9.4.1 New Public Elementary School Infrastructure and Area Infrastructure

improvements Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 081 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE

THAT Council approves the allocation of funds in the 2013 Draft Budget for the following: -To assist with partial payment to replace the aged watermain on Beatty Street from Isabella to the new school property. -To replace the existing aged sanitary sewer on Beatty Street, from Isabella to the new school property; and -That the Town supports the collective efforts between the Near North District School Board and the Town of Parry Sound regarding infrastructure improvements for the new public elementary school and related infrastructure improvement works. CARRIED

9.5 Emergency and Protective Services 9.6 Other Business 9.6.1 L & H Motors – Maughan property McMurray & Gibson Spokesperson: Rob Mens, C.A.O/Clerk DIRECTION APPROVED ( For Direct Staff Follow-up)

THAT relative to the commercial use of the Maughan property at Gibson & McMurray Streets that the owners be given 10 weeks to remedy the infraction.

CARRIED 9.6.2. Budget Meeting Spokesperson: Brenda Dobson, Director of Finance and POA Court Services


-5- The following direction was proposed: DIRECTION APPROVED ( For Direct Staff Follow-up) THAT the Salt Dock ramp go out to tender on a design build basis. CARRIED The following direction was proposed: DIRECTION APPROVED ( For Direct Staff Follow-up)

THAT staff be directed to bring a report back to Council on options for the Skateboard Park

CARRIED The following resolution was proposed: RESOLUTION 2013 - 082 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE THAT Council approve the budget as presented at the April 23rd, 2013 Council

meeting with a 1.5% increase. CARRIED The following resolution was proposed: RESOLUTION 2013 - 083 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR SAULNIER THAT the Director of Public Works be authorized to purchase a used vehicle to

replace the Colorado #70 at an upset cost of $25,000.00 + taxes; and THAT the conditions of the procurement policy be waived.

CARRIED 10. BY-LAWS 10.1 Administration 10.2 Finance and POA Court Services 10.3 Development and Leisure Services 10.3.1 Agreement: Chamber of Commerce/Big Sound Marina Spokesperson: Lynn Middaugh, Director of Development and Leisure Services


-6- BY-LAW 2013 – 6217

Being a By-law to enter into an agreement with the Parry Sound Area Chamber of Commerce for operation of Big Sound Marina/Town Dock, and to repeal By-law 2013-6182.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this

23rd day of April, 2013. 10.4 Public Works 10.5 Emergency and Protective Services 10.6 Other Business 10. ADJOURNMENT The Mayor adjourned the meeting at 8:45 p.m. ______________________________ ___________________________ JAMIE MCGARVEY, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES May 7, 2013

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DATE: May 7, 2013 TIME: 7:00 p.m. (6:00 p.m. – Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams STAFF PRESENT: I. Laing, J. Boggs, B. Dobson, L. Middaugh, C. Ward, A.

McNamara, T. Purdy, J. Este PRESENTATIONS: Award of the Queen’s Diamond Jubilee Medal to Jean Blake,

1st Vice President of the Algonquin Regiment Veteran’s Association and Mid Kitchen 2nd Vice President of the Algonquin Regiment’s Veteran’s Association.

RESOLUTION 2013 - 084 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNER THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board (Parry Sound Power,

Parry Sound Area Municipal Airport) b) personal matters about an identifiable individual, including municipal or local board

employees (Presentation ) CARRIED

1. AGENDA 1.1 Additions to Agenda 8.1 – Palliative Care Week – May 5-13, 2013 1.2 Prioritization of Agenda 10.2.1 - Budget Approval and Tax Rate By-law 10.3.1 - Parry Sound Downtown Business Association – Road Closures 1.3 Adoption of Agenda MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR SAULNIER

THAT the May 7, 2013 Council Meeting Agenda be approved as amended. CARRIED


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1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT the April 16, 2013 Regular Meeting Minutes and the April 23 Special Meeting Minutes of Council be approved with the following correction to the April 16th minutes: THAT the Spokesperson for Item 9.2.1was Brenda Dobson, Director of Finance and POA Court Services.

CARRIED


Councillor Horne recognized our newest Director, Dave Thompson, Director of Emergency Services/Fire Chief and asked him what the fire rating was. Mr. Thompson reminded the public that it is extremely dry right now.

4. CORRESPONDENCE 4.1 Douglas Langford, L. and H. Motors Limited Re: Transient licence fees. Requesting that items in excess of $250.00 be

subject to a tiered cost permit and that transient licence period be reduced to one month.

(Circulated to Council and forwarded to the Revenue and Taxation Supervisor for

follow-up) 4.2 Gord Cole, Commodore, Parry Sound Canoe Club Re: Request for approval and necessary land tenure from the Town of Parry

Sound to construct a building or boat storage and other club functions. (Circulated to Council and forwarded to the Director of Public Works for follow-up) 4.3 Jan Merli, Executive Director, Hospice West Parry Sound Re: Requesting Council declare May 5-11, 2-13 Hospice Palliative Care Week in


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Parry Sound. (Circulated to Council and forwarded to the Deputy Clerk for follow-up) 4.4 Sue Whitley, Chair, Parry Sound Dragon Boat Festival 2013 Letter #1: - Invitation for Mayor and Council to attend opening and closing

ceremonies on June 15th, 2013. (Circulated to Council and forwarded to the Deputy Clerk for follow-up) Letter #2 – Requesting permission and support for management of food and

vendor booths, beer tent, to waive fees for Waubuno Beach Area and rental fee for the bleachers and to allow use of ATV to transport water, etc.

(Circulated to Council and forwarded to the Leisure Services Co-ordinator for

follow-up) 4.5 Olive Patterson Duggan, Auxiliary President, West Parry Sound District Health

Centre Auxiliary Re: Request to hold a Tag Day on July 26, 2013 to raise funds. (Circulated to Council and forwarded to the Deputy Clerk for follow-up) 4.6 Joseph Scali, Owner of Dairy Queen Re: Request for reimbursement, or credit application for water or sewer portions

of the billings in August to October of 2012 due to difficulties experienced with Dairy Queen’s water recycler and heating recovery system.

(Circulated to Council and forwarded to the Junior Accountant and Director of

Finance and POA Court Services) 5. DEPUTATION 5.1 Colin Dobell, Founder and Executive Director of Stop the Drop Re: Presentation on Stop the Drop a group that is providing a free resource to

information regarding the Georgian Bay low water level issue. Their Mission is: To establish online-community-based stakeholder engagement efforts around the Great Lakes in support of effective long-term action on water levels. www.stopthedrop.ca


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DIRECTION APPROVED(For Direct Staff Follow-up) THAT staff review Mr. Dobell’s request to have a link on the Town’s website to

their website for public information purposes. CARRIED

5.2 Tammy Purdy, MLEO Re: Overview of Accessibility Plan 2013 under the Accessibility for Ontarians

with Disabilities Act (AODA) and the Integrated Accessibility Standard, Regulation 191/11(IASR) multi year plan.

6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Palliative Care Week – May 5-11, 2013 RESOLUTION 2013 - 085 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT Council for the Town of Parry Sound proclaim May 5-11, 2013 Hospice Palliative Care Week in Parry Sound.

CARRIED

9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Administration 9.2 Finance and POA Court Services 9.2.1 Request for Reduction in Utility Billings August –October 2012 Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 086 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE

THAT council deny a request from Joseph Scali, property owner of 93 Church Street for a reduction in their Water & Sewer Charges during the months of August,


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September and October 2012 due to unforeseen difficulties with their water cooling system/equipment.

CARRIED

9.2.2 Request for Refund of Utility Payments – 12 Belvedere Ave. Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 087 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR KEITH

THAT council approve a refund of $ 2,765.10 to Sandra Powell, property owner of 12 Belvedere Avenue as a reduction in the Water & Sewer Charges in 2012 and 2011 being the difference between the “Commercial 1” Metered” rate and the “Residential 1” Metered” rate.

CARRIED The following direction was proposed DIRECTION APPROVED (For Direct Staff Follow-up) THAT the Director of Finance and POA Court Services be directed to research the amount owed back to 2007, the date of purchase of the house.

CARRIED

9.3 Development and Leisure Services 9.3.1 Bobby Orr Hall of Fame Renovation Project Spokesperson: Lynn Middaugh, Director of Development and Leisure Services RESOLUTION 2013 - 088 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT Council accept the quotation received from Incon Construction in the amount of $11,780 + HST, this being the lower of two quotations received, for renovations to the ‘Coaches Corner’ area at the Bobby Orr Hall of Fame; and

THAT the renovation project be funded from the Bobby Orr Hall of Fame Reserve.

CARRIED

9.3.2 Former Waterworks Pumphouse Purchase Tender Spokesperson: Iain Laing, Director of Community Development


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RESOLUTION 2013 - 089 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE

THAT the tender received from Cornerstone Carpentry Limited for the purchase of the former waterworks pumphouse located at 86 Waubeek Street, identifying a purchase price of $130,000.00, be denied; and

THAT staff be authorized to obtain proposals from real estate agencies for the listing of the property with the objective of the sale of the property through a normal real estate process.

CARRIED

9.3.3 William Street Lots Purchase Tenders Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 090 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

THAT the tender received from David Adams for the purchase of Parts 4, 5, 6 and 7, Plan 42R-19834, identifying a purchase price of $50,000.00 conditional on the acquisition of the abutting lots be accepted, this being the highest of four tenders received and that the mayor and clerk be authorized to execute any documents needed to complete the sale of the property and the registration of easements as prepared by the Town’s solicitor.

CARRIED

RESOLUTION 2013 - 091 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS

THAT the tender received from David Adams for the purchase of Parts 8 and 9, Plan 42R-19834, identifying a purchase price of $50,000.00 conditional on the acquisition of the abutting lots be accepted, this being the highest of four tenders received and that the mayor and clerk be authorized to execute any documents needed to complete the sale of the property and the registration of easements as prepared by the Town’s solicitor.

CARRIED RESOLUTION 2013 - 092 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

THAT the tender received from David Adams for the purchase of Parts 10, Plan 42R-19834, identifying a purchase price of $50,000.00 conditional on the acquisition of the abutting lots be accepted, this being the highest of four tenders


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received and that the mayor and clerk be authorized to execute any documents needed to complete the sale of the property as prepared by the Town’s solicitor.

CARRIED

9.3.4 Proposed Waterfront Development – D. Jankovic Maintenance & Construction Services Ltd.

Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 093 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT the development of 168 units of residential condominium apartments on waterfront property owned by D. Jankovic Maintenance and Construction Services Ltd. in the Harbour area as described in a deputation given April 16, 2013, be granted approval in principle and that: 1) the use of part of the Town’s wharf property located at the end of Champaigne Street subject to terms and conditions yet to be determined and the execution of an agreement also be given approval in principle; and 2) the Town commit to approaching Imperial Oil with the objective of obtaining their approval for the use of Imperial property for passive parkland and parking uses; and 3) all efforts be undertaken to secure funding to allow infrastructure improvements that will increase water conveyance to the Harbour area to facilitate the proposed development. The following amendment to the resolution was proposed: MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY THAT the word appropriate be inserted after 3) all .

CARRIED RESOLUTION 2013 - 093

MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT the development of 168 units of residential condominium apartments on waterfront property owned by D. Jankovic Maintenance and Construction Services Ltd. in the Harbour area as described in a deputation given April 16, 2013, be granted approval in principle and that: 1) the use of part of the Town’s wharf property located at the end of Champaigne Street subject to terms and conditions yet to be determined and the execution of


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an agreement also be given approval in principle; and 2) the Town commit to approaching Imperial Oil with the objective of obtaining their approval for the use of Imperial property for passive parkland and parking uses; and 3) all appropriate efforts be undertaken to secure funding to allow infrastructure improvements that will increase water conveyance to the Harbour area to facilitate the proposed development.

CARRIED 9.3.5 Proposed Assessment of Town Wetlands Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 094 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT the letter, attached as Schedule “A”, be sent to the Ministry of Natural Resources in response to their April 9, 2013 proposal to assess local wetlands. The following amendment was proposed: MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT staff copy the response to REDAC, and all Parry Sound Area Planning Board Members.

CARRIED


THAT the letter, attached as Schedule “A”, be sent to the Ministry of Natural Resources in response to their April 9, 2013 proposal to assess local wetlands; and THAT a copy of the response be provided to REDAC, and all Parry Sound Area Planning Board members.

CARRIED 9.3.6 Canadore College – Use of Town Property for Sign Spokesperson: John Este, Chief Building Official RESOLUTION 2013 - 095 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE


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THAT staff be directed to advise Canadore College / Peter Istvan that Council approves in principal a sign assembly located within the pale blue outline shown on Schedule “A” attached; and

THAT a resolution authorizing a permit will be considered at a subsequent meeting following receipt of a location plan prepared by the applicant.

CARRIED

9.3.7 80 Bowes Street Sign Variance Spokesperson: John Este, Chief Building Official RESOLUTION 2013 - 096 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR KEITH THAT staff are hereby authorized and directed to issue a permit for a standard

Sign at 80 Bowes street according to the application submitted. The sign may be located further from the streetline than shown on the drawings at the developer’s discretion.

CARRIED 9.4 Public Works 9.5 Emergency and Protective Services 9.5.1 Accessibility Plan -2013 and AODA IASR multi year plan Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 097 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT Council approves the 2013 Accessibility Plan attached as Schedule AA@ and direct staff to implement the plan.

CARRIED

9.5.2 AODA – IASR – Human Resources Policies (Amendments) Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 098 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE

THAT Council approves the amendments to the Human Resources Manual, detailed in Schedule “A” to this resolution. Schedule “A” amends the following policies:


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1. Hiring Procedure, C-1.1 2. Performance Review and Development, C-2.2 3. Training and Development, C-2.3 4. Communications with Employees, C-3.3 5. Equal Opportunity, C-4.1 6. Strategic Plan, A-1.2 7. Appendix P 8. Appendix J

CARRIED


THAT Council adopts the Human Resource policies detailed in Schedule “B” to this resolution. Schedule “B includes the following new Human Resource policies: 1. Work Accommodation Policy, C-4.3 2. Return to Work Policy, D-2.1 3. Health & Safety – Employee Evacuation Plans 4. Appendix I 5. Appendix M

CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Administration 10.2 Finance and POA Court Services 10.2.1 Budget Approval and Tax Rate By-law Brenda Dobson, Director of Finance and POA Court Services BY-LAW 2013 – 6218

Being a By-Law to adopt the estimates of all sums required during the year and to strike the tax rates for the year 2013. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 7th day of May, 2013.


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10.3 Development and Leisure Services 10.3.1 Parry Sound Downtown Business Association – Road Closures Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW 2013 – 6219

Being a by-law to permit temporary road closures for scheduled events in the downtown area in 2013. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 7th day of May, 2013.

10.4 Public Works 10.5 Emergency and Protective Services 10.6 Other Business 10.6.1 CONFIRMING BY-LAW BY-LAW 2013 – 6220 Being a By-law to confirm the proceedings of Council.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 7th day of May, 2013.

11. ADJOURNMENT The Mayor adjourned the meeting at 8:50 p.m. ____________________________ ________________________________ JAMIE McGARVEY, MAYOR JACKIE JOHNSTON, DEPUTY CLE RK

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – May 14, 2013

-1- DATE: May 14, 2013 TIME: 6:00 p.m. LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. B. Horne, Clr. B. Keith (arrived

6:36pm), Clr. D. McCauley, Clr. K. Saulnier, REGRETS: Clr. P. Borneman, Clr. D. Williams STAFF PRESENT: R. Mens, I. Laing, D. Thompson, P. Brown, L. Middaugh, B.

Dobson 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR SAULNIER

SECONDED BY COUNCILLOR HORNE THAT the May 14th, 2013 Special Council Meeting Agenda be approved as circulated.


6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – May 14, 2013

-2- 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Administration 9.1.1 Quarterly Review – Key Performance Objectives Spokesperson: Rob Mens, C.A.O.

The KPO Summaries were presented to Council on a department by department basis. Council asked a number of questions which were appropriately responded to by the respective staff member.

9.2 Finance and POA Court Services 9.3 Development and Leisure Services 9.4 Public Works 9.5 Emergency and Protective Services 9.6 Other Business 10. BY-LAWS 10.1 Administration 10.2 Finance and POA Court Services 10.3 Development and Leisure Services 10.4 Public Works 10.5 Emergency and Protective Services 10.6 Other Business 10. ADJOURNMENT The Mayor adjourned the meeting at 6:40 p.m. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK


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DATE: May 21, 2013 TIME: 7:00 p.m. (6:00 p.m. – Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams STAFF PRESENT: R. Mens, J. Boggs, P. Brown, A. McNamara, D. Thompson, I.

Laing, B. Dobson, L. Middaugh, J. Este The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 100 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees. (Performance Review ) c) a proposed or pending acquisition of land for municipal or local board purposes

(Accommodation Review Committee Recommendation ) f) the receiving of advice that is subject to solicitor-client privilege, including

communications necessary for that purpose. (Masonic Lodge/Seguin Street Sewer )

CARRIED 1. AGENDA 1.1 Additions to Agenda

8.6 Algonquin Regiment Weekend – May 31 to June 2, 2013 1.2 Prioritization of Agenda 9.3.3 Amendment to Site Plan Approval - I Fuels Network Inc. - 80 Bowes

Street 1.3 Adoption of Agenda


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THAT the May 21, 2013 Council Meeting Agenda be approved as amended. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof Councillor Horne declared a pecuniary interest in Item 7.2 as he is a member of

the Granite Masonic Lodge and left the room during deliberation and the vote. Councillor Horne also declared a pecuniary interest in Item 10.3.2 as he is employed by Community Living Parry Sound and left the room during deliberation and the vote. Councillor McCauley declared a pecuniary interest in Item 7.2 as he is a member of the Granite Masonic Lodge and left the room during deliberation and the vote.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR SAULNIER

THAT May 7th, 2013 Regular Meeting Minutes and the May 14th, 2013 Special Meeting Minutes of Council be approved.

CARRIED

3.2 Questions to Staff Councillor Keith asked Ms. Middaugh how the film Very Larry Christmas is

progressing. Ms. Middaugh responded that it was progressing well but a little behind schedule. Councillor Keith wanted to know if Parry Sound is provided credit for the filming location. Ms. Middaugh has asked this question but has not received an answer yet.

Councillor Horne asked Mr. Brown for an update regarding the retaining wall next

to the Fire Hall. Mr. Brown replied that the entire site was looked over by our engineers and a report was generated this afternoon. There is some concern about the method of construction and the drainage pattern that has developed.


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Councillor Saulnier asked Mr. Brown how the Town’s storm sewer system is

handling the rain and does it have the capacity to handle a more severe storm? Mr. Brown replied that the Town’s storm sewer system is somewhat dated. During a rain storm, staff’s main concern is to ensure that the catch basins are kept clear of debris.

4. CORRESPONDENCE 4.1 M. J. Kitchen, Parade Marshall, Algonquin Regiment Veterans’ Association Re: Request to declare May 31 to June 2, 2013 Algonquin Regiment Weekend

and to raise the Algonquin Regiment Flag on May 31, 2013 at the Municipal Office.

(Circulated to Mayor and Council – Item 8.6 on to-night’s agenda) 4.2 John Jackson, Lions Club Tag Day Chairman Re: Requesting a Tag Day for August 10, 2013. (Circulated to Mayor and Council – Item 8.1 on to-night’s agenda) 4.3 Dale Michaelis Re: Seeking information regarding the former St. Joseph Hospital for

development purposes. (Circulated to Mayor and Council and forwarded to Director of Community

Development for follow-up) 5. DEPUTATION 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Performance Review – Lynn Middaugh, Director of Development and Leisure

Services Spokesperson: Rob Mens, C.A.O.


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RESOLUTION 2013 - 101 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR WILLIAMS THAT the Performance Review date May, 2013 for Lynn Middaugh be accepted.

CARRIED

7.2 Masonic Lodge/Seguin Street Sewer Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 102 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT Council acknowledges and agrees with the proposed Minutes of Settlement, attached as Schedule “A”, regarding the Masonic Granite Lodge Sewer Claim.

CARRIED 8. CONSENT AGENDA 8.1 Tag Day – July 26/13 – Auxiliary of the West Parry Sound Health Centre RESOLUTION 2013 - 103 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT Council for the Town of Parry Sound hereby declares July 26, 2013 Tag Day for the Auxiliary of the West Parry Sound Health Centre for the purpose of soliciting donations.

CARRIED

8.2 Spina Bifida and Hydrocephalus Awareness Month RESOLUTION 2013 - 104 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

WHEREAS the Spina Bifida and Hydrocephalus Association of Ontario serves people with spina bifida and hydrocephalus, their families and the public; and

WHEREAS Health Canada has proclaimed June as Spina Bifida and Hydrocephalus Awareness Month; and WHEREAS there are many people who are not aware of the Association or that it offers support, information and education programs and funds research to find ways to prevent and treat these conditions; and


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WHEREAS the Association encourages all Ontarians to learn more about these conditions and to appreciate the challenges faced by individuals affected by them, THEREFORE BE IT RESOLVED t hat Mayor and Council for the Town of Parry Sound hereby proclaims the month of June to be SPINA BIFIDA AND HYDROCEPHALUS AWARENESS MONTH in the Town of Parry Sound and I urge all citizens to give full consideration and attention to the Spina Bifida and Hydrocephalus Association of Ontario for their work on behalf of those with spina bifida and hydrocephalus and their families.

CARRIED

8.3 Tag Day – Parry Sound Figure Skating Club RESOLUTION 2013 -105 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT Council for the Town of Parry Sound hereby declares Tag Days for the Parry Sound Figure Skating Club for the purpose of soliciting donations for the following dates: June 21-23, June 28-Jul 1, August 2, 4 & 5, August 30-September 2 and October 11-14, 2013.

CARRIED

8.4 Tag Day – Lions Club RESOLUTION 2013 - 106 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT Council for the Town of Parry Sound hereby declares August 10, 2013 Tag Day for the Lions Club for the purpose of soliciting donations.

CARRIED

8.5 Seniors’ Month – June 2013 RESOLUTION 2013 - 107 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

WHEREAS Seniors’ Month is an annual nation-wide celebration; and WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; and


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WHEREAS seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; and WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told; WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; WHEREAS the knowledge and experience seniors pass on to us continues to benefit all; NOW THERFORE BE IT RESOLVED THAT Mayor and Council for the Town of Parry Sound, do hereby proclaim June 2013 Seniors’ Month and encourage all citizens to recognize and celebrate the accomplishments of our seniors.

CARRIED

8.6 Algonquin Regiment Weekend – May 31 to June 2, 2013 RESOLUTION 2013 - 108 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT Mayor and Council for the Town of Parry Sound declares May 31 to June 2, 2013 Algonquin Regiment Weekend.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Administration 9.2 Finance and POA Court Services 9.2.1 Approve Signing Authorities and Corporate Credit Cards Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 111 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT Council approves that any one of the following elected officials: Mayor Jamie McGarvey, Councillor Paul Borneman, Councillor Dan McCauley, Councillor Bonnie Keith, Councillor Brad Horne, Councillor Keith Saulnier, Councillor David Williams and one of the following appointed officials: Rob Mens, Chief Administrative Officer, Brenda Dobson, Director of Finance & POA Court Services, Rob Beaumont,


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Revenue and Taxation Supervisor, are hereby authorized for and in the name of the Corporation from time to time and until further notice to the Canadian Imperial Bank of Commerce: 1)-To draw, accept, sign, make, endorse, negotiate and dispose of all or any bills of exchange, promissory notes, cheques and orders for the payment of money; and

2)-To pay and receive all monies and give acquittances for the same; and 3)-To borrow money (whether by way of overdraft or otherwise, howsoever) mortgage, pledge, hypothecate, assign, deliver, and/or give to the same Bank as security for the monies borrowed or to be borrowed all or any of the present or future property and assets of the Corporation of every kind and whether real or personal, movable or immovable; and 4)-To receive from the said Bank any negotiable instruments or other property and assets of the Corporation of every kind and give receipts therefore; and

5)-To execute any agreement with or authority to the Bank relating to the banking business of the Corporation either generally or with regard to any particular transaction; and 6)-To transact generally with the said Bank any business they may see fit; and

7)-To rent safety deposit boxes and have access thereto and to surrender the same; and

THAT Corporate credit cards be issued to the following people:

Mayor and CAO $5,000.00 limit each card Councillors $5,000.00 limit each card Director of Finance & POA Court Services $5,000.00 limit Director of Development & Leisure Services $5,000.00 limit Director of Public Works $5,000.00 limit Director of Emergency & Protective Services/Fire Chief $5,000.00 limit; and

THAT Resolution No: 2010-213 is hereby repealed.

CARRIED 9.2.2 Request for Refund of Utility Payments – 12 Belvedere Avenue Brenda Dobson, Director of Finance and POA Court Services


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RESOLUTION 2013 - 112 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT Council approve a refund of $ 4,621.76 to Sandra Powell, property owner of 12 Belvedere Avenue as a reduction in the Water & Sewer Charges from May 3, 2007 to December 3, 2010 being the difference between the “Commercial 1” Metered” rate and the “Residential 1” Metered” rate.

CARRIED 9.3 Development and Leisure Services 9.3.1 Consent Application B11/2013(PS) - Donevan - 18 Belvedere Avenue Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 113 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT Council supports Consent Application No. B11/2013(PS) – Donevan – 18 Belvedere Avenue.

CARRIED

9.3.2 MacFarlane Street Lots Purchase Tenders Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 114 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT the tender received from Cornerstone Carpentry for the purchase of Lot 15, Plan No. 63, James Street north side (since renamed MacFarlane Street) identifying a purchase price of $15,000.00 be accepted, this being the only tender received and that the mayor and clerk be authorized to execute any documents needed to complete the sale of the property.

CARRIED

RESOLUTION 2013 - 115 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR WILLIAMS

THAT the tender received from Cornerstone Carpentry for the purchase of Lot 16, Plan No. 63, James Street north side (since renamed MacFarlane Street), identifying a purchase price of $14,000.00 be accepted, this being the only tender received and that the mayor and clerk be authorized to execute any


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documents needed to complete the sale of the property. CARRIED

9.3.3 Amendment to Site Plan Approval - I Fuels Network Inc. - 80 Bowes Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 109 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT Council approves an amendment to the Site Plan for the gas bar/convenience store at 80 Bowes street to remove a 1.8 metre privacy fence on the easterly boundary of the property It was proposed that the resolution be withdrawn: MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BOREMAN THAT the resolution be withdrawn.

CARRIED The following resolution was proposed: RESOLUTION 2013 - 110 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH THAT Council approves an amendment to the Site Plan for the gas bar/convenience store at 80 Bowes Street to reduce the length of a 1.8 metre privacy fence on the easterly boundary of the property from 54 metres to 42 metres with its commencement at the rear northeast corner of the lot.

CARRIED

9.3.4 2013 Dragon Boat Festival Spokesperson: April McNamara, Leisure Services Co-ordinator RESOLUTION 2013 - 116 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council approve the request from the Parry Sound Dragon Boat Festival to host the annual “Parry Sound Dragon Boat Festival” fund-raising event Saturday June 15, 2013 at Waubuno Beach and Park by waiving fees for park usage as well as waiving the rental fee for the bleacher unit; and THAT Council approve the use of an ATV (insured and licensed driver) on the


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Rotary and Algonquin Fitness Trail for equipment transportation on Saturday June 15, 2013 from 7am – 9pm.

CARRIED

9.3.5 BOCC - Reduced Rental Rate for a WPSHC Fundraiser Spokesperson: April McNamara, Leisure Services Co-ordinator RESOLUTION 2013 - 117 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT the request from Mary Jane Zissoff and Magda Szabo for reduced rental fees for the Bobby Orr Community Centre for the purpose of a fundraiser for the West Parry Sound Health Centre, be denied.

CARRIED

9.3.6 80 Bowes Street - Second Sign Variance Spokesperson: John Este, Chief Building Official RESOLUTION 2013 - 118 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT staff are hereby authorized and directed to issue a permit for a standard

Sign at 80 Bowes street according to the location plan submitted. The sign may be located further from the streetline than shown on the drawings at the developer’s discretion. Resolution 2013-096 is hereby rescinded. Structural design and appearance shall be substantially as shown in first application but may be revised at the discretion of the Chief Building Official to suit the new location.

CARRIED 9.4 Public Works 9.4.1 Quotation - Grass Seed and Fertilizer Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 119 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT Council accept the quotation from General Seed Company, in the amount of 2.65/kg, HST extra, for 2,340 kgs of grass seed, this quotation being the lowest quotation of three (3) quotations received and,

THAT Council accept the quotation from Ontario Seed Company, in the amount


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of .80/kg, HST extra, for 8,550 kgs of 10-6-4 fertilizer, this being the only quotation received.

CARRIED

9.4.2 Tender - Gravel, Top Soil, Crusher Dust Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - MOVED BY COUNCILLOR SECONDED BY COUNCILLOR

THAT Council accepts the tender from Fowler Construction Company Limited for 100 tonnes of gravel, in the amount of $13.50 per tonne and 100 tonnes of grey crusher dust, in the amount of $11.15 per tonne, HST extra, these bids being the lowest bids of two (2) bids received, and further,

THAT Council accepts the tender from Fowler Construction Company Limited for 100 tonnes of red crusher dust, in the amount of $24.12 per tonne, HST extra, this bid being the only bid received, and further,

THAT Council accepts the tender from Wayne Hall Construction Inc., for 200 tonnes of top soil, pending satisfactory pH level test results, in the amount of $22.95 per tonne, HST extra, this bid being the low bid of two (2) bids received. The following amendment to the resolution was proposed: MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY THAT the resolution be amended to reflect purchase of the grey crusher dust only.

DEFEATED


THAT Council accepts the tender from Fowler Construction Company Limited for 100 tonnes of gravel, in the amount of $13.50 per tonne and 100 tonnes of grey crusher dust, in the amount of $11.15 per tonne, HST extra, these bids being the lowest bids of two (2) bids received, and further,

THAT Council accepts the tender from Fowler Construction Company Limited for 100 tonnes of red crusher dust, in the amount of $24.12 per tonne, HST extra, this bid being the only bid received, and further,


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THAT Council accepts the tender from Wayne Hall Construction Inc., for 200 tonnes of top soil, pending satisfactory pH level test results, in the amount of $22.95 per tonne, HST extra, this bid being the low bid of two (2) bids received.

CARRIED 9.5 Emergency and Protective Services 9.6 Other Business 10. BY-LAWS 10.1 Administration 10.2 Finance and POA Court Services 10.3 Development and Leisure Services 10.3.1 White Squall - Use of Town Property for 2013 learn to Paddle Programs Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW 2013 – 6221

Being a by-law to authorize the execution of an agreement between the Corporation of the Town of Parry Sound and White Squall for the purpose of offering a “Learn to Paddle Program. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 21st day of May, 2013.

10.3.2 Community Garden - Yvonne Williams Park Agreement – Extension Spokesperson: April McNamara, Leisure Services Co-ordinator

BY-LAW 2013 – 6222 Being a by-law to authorize the execution of an agreement with Community Living Parry Sound for the Community Garden at Yvonne Williams Park and to repeal By-law 2013 – 6198. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED ,

this 21st day of May, 2013.

10.3.3 Road Closure Requests – Movie Filming “A Very Larry Christmas Spokesperson: April McNamara, Leisure Services Co-ordinator


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BY-LAW 2013 – 6223 Being a by-law to permit temporary road closures for scheduled filming in the downtown core on Friday May 24th, 2013 from 7am – 11am. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED ,

this 21st day of May, 2013. 10.4 Public Works 10.5 Emergency and Protective Services 10.5.1 Appointment of Director of Emergency and Protective Services/Fire Chief for

various positions. BY-LAW 2013 - 6224

Being a By-Law to appoint a Fire Chief for The Corporation of the Town of Parry Sound. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 21st day of May, 2013. RESOLUTION 2013 - 121 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS THEREFORE BE IT RESOLVED that the Council of the Town of Parry Sound appoints Dave Thompson as the Community Emergency Management Co-ordinator (CEMC), Chairperson of the Community Emergency Management Committee and as the Staff Resource Representative for the Emergency Medical Services Advisory Committee; and BE IT ALSO RESOLVED that the Director of Public Works, Peter Brown, be appointed as the Alternate for the CEMC; and THAT all resolutions, or parts thereof, contrary hereto or inconsistent herewith of The Corporation of the Town of Parry Sound relating to the appointments of the Emergency Services Co-ordinator and/or Fire Chief are hereby repealed.

CARRIED 10.6 Other Business 10.6.1 CONFIRMING BY-LAW


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BY-LAW 2013 – 6225 Being a By-law to confirm the proceedings of Council.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 21st day of May, 2013.

11. ADJOURNMENT


THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES June 4, 2013

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DATE: June 4, 2013 TIME: 7:00 p.m. (5:30 p.m. – Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams STAFF PRESENT: R. Mens, J. Boggs, T. Purdy, P. Brown, L. Middaugh, D.

Thompson, I. Laing, B. Dobson The Mayor called the meeting to order at 7:15 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 122 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local

board employees (Taxi Licence Appeal, Succession Planning Update, Employment Contract Amendment, Council Committee Ap pointment, Utility Billings/Collections and Impact on Staff, REDAC )

d) labour relations or employee negotiations (Firefighter Weekend Standby

Remuneration ) CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE

THAT the June 4, 2013 Council Meeting Agenda be approved. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING


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3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY

THAT May 21, 2013 Regular Meeting Minutes of Council be approved.


Councillor Keith asked Mr. Brown when the direction arrow will be painted on the pavement at the intersection of Church and Waubeek (towards Belvedere)? Mr. Brown says the line painting around Town will be done this month.

4. CORRESPONDENCE 4.1 Bill Ruddell, Community Liaison, Muskoka Hornets Baseball Association Re: Request for Tag Day on July 13, 2013. (Forwarded to the Deputy Clerk, Item 8.2 on to-night’s agenda). 5. DEPUTATION 5.1 Jim MacCoubrey Re: Plant a Tree in Memory Project Mr. MacCoubrey spoke about this program as he’s seen it in other communities.

People could plant a native tree in one of our parks in memory of a loved one. Mr. MacCoubrey has offered to assist with planting the tree and arrange for a memorial marker for people who are interested in doing this. He provided a sample of a local granite memorial marker. Mr. MacCoubrey and his family have already planted a tree in memory of his mother at the lookout tower. He arranged it through Peter Brown, Director of Public Works. He’s looking for Council’s support for the program.

Mr. Brown also spoke to this program and is in favour of it. It’s a similar program

to the memorial benches we have in Town. The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT staff provide a Report and Recommendation, for Council discussion, for


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the June 18, 2013 Council meeting outlining how the program will work. CARRIED

5.2 Joe Bossart Re: Plant a Tree in Memory Project. Mr. Bossart stated that he recognizes the contribution Mr. MacCoubrey has made

to the Town of Parry Sound. He suggests that the program details be reviewed thoroughly.

5.3 John Scarr Re: ATV’s in the Town of Parry Sound. Mr. Scarr spoke to Council and said that if ATV’s were allowed on Town Streets

he doesn’t believe that there would be additional costs for OPP enforcement, as outlined in the R&R. If ATV’s were allowed in Town, they would be work ATV’s not leisure ATV’s. He stated that there are lots of snow ploughs that are operated by ATV’s that are on Town roads in the winter.

6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Director of Emergency & Protective Services/Fire Chief-Employment Matters Spokesperson: Rob Mens, C.A.O. and Spokesperson: Donna L. Besman,

Manager of Human Resources BY-LAW 2013 - 6229

Being a By-law to authorize the execution of an Employment Contract for the position of Director of Emergency and Protective Services/Fire Chief and to repeal By-law 2013-6204. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 4th day of June, 2013.

7.2 Firefighter Weekend Standby Remuneration Spokesperson: Dave Thompson, Director of Emergency & Protective

Services/Fire Chief

RESOLUTION 2013 - 123 MOVED BY COUNCILLOR KEITH


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SECONDED BY COUNCILLOR SAULNIER THAT upon the recommendation of the Staff, Council of the Town of Parry Sound approves the increase of 50 cents per hour effective June 1, 2013 to the volunteer firefighters weekend standby pay, as budgeted in the 2013 Fire Department operating budget.

CARRIED 8. CONSENT AGENDA 8.1 Clean Air Day – June 5, 2013 RESOLUTION 2013 - 124 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN WHEREAS the Town of Parry Sound has a desire to increase public awareness and action on two key environmental priorities: clean air and climate change; and

WHEREAS events such as “Idle Free Zones” in the community; “It’s Cool to Walk to School” and the Commuter Challenge serve to increase that public awareness;

NOW THEREFORE BE IT RESOLVED THAT, Mayor and Council of the Town of Parry Sound declare June 5th, Clean Air Day in Parry Sound and invite all citizens in our community to actively support the campaign by not idling unnecessarily on this day. Council also challenges the citizens in our community to make a commitment not to idle unnecessarily throughout the year. Together we can make a difference!

CARRIED

8.2 Muskoka Hornets Baseball Association Tag Day – July 13, 2013. RESOLUTION 2013 - 125 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

THAT Council for the Town of Parry Sound declare July 13, 2013 a Tag Day for the Muskoka Hornets Baseball Association for the purpose of soliciting donations.

CARRIED

9. RESOLUTIONS AND DIRECTION TO STAFF . 9.1 Administration


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9.1.1 External Website Link Spokesperson: Jackie Boggs, Deputy Clerk/EA RESOLUTION 2013 - 126 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS

WHEREAS Council for the Town of Parry Sound is engaged in providing timely information to its citizens regarding the issue of the low water level on Georgian Bay; and

WHEREAS the Town has a permanent section on their website that provides: updates on the various public meetings held in Parry Sound, Midland, Owen Sound, the Mayors/Reeves and Chief’s meeting, the Case Book developed from data provided by 25 of the 44 Georgian Bay shoreline municipalities, the Notes from the Steering Committee formed to bring this issue to the attention of the provincial and federal levels of government and other pertinent information regarding this issue; NOW THEREFORE BE IT RESOLVED THAT Council approves an external link from Parry Sound’s website to the non-profit group “Stop The Drop” website, as an information portal only , with the caveat that although access is provided as a courtesy, access does not imply official Council support for the group and the Town cannot be responsible for any material stored on other websites, nor is it liable for any inaccurate, defamatory, offensive or illegal materials found on other websites. The Town reserves the right to remove the link without notice.

CARRIED

9.1.2 ATV’s on Town Streets Spokesperson: Rob Mens, C.A.O. RESOLUTION 2013 - 127 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE

THAT the Town of Parry Sound not proceed with development of a By-law to permit All Terrain Vehicles (ATV’s) on roadways under the jurisdiction of the Town.

Recorded Vote P. Borneman Yes B. Horne Yes B. Keith Yes D. McCauley No K. Saulnier No


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D. Williams No J. McGarvey Yes

CARRIED 9.2 Finance and POA Court Services 9.2.1 Request for Metered Utility Customer to be billed Flat Rate – 110 Isabella Street Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 128 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT the request of Michael Parton to change his billing service at 110 Isabella Street from that of a Metered Residential ½ – ¾” Service to that of a Flat Rate Residential ½ - ¾” service be denied.

POSTPONED

MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR SAULNIER THAT the above resolution be postponed to the July 2 Council meeting to allow staff to provide Council with a Report and Recommendation regarding the 2005 Council direction to staff to allow residents to change from metered water billing to flat rate water billing, with a view to further research any outstanding language and/or decisions surrounding this issue; and THAT a timeframe be included should the recommendation be to rescind the direction.

CARRIED

The following resolution was withdrawn by general consent: RESOLUTION 2013 - 129 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR

THAT all future requests of metered utility customers to change their billing service from that of a “metered rate” to that of a “flat rate” be denied.

WITHDRAWN 9.3 Development and Leisure Services 9.3.1 Old Pump House – Offer to Purchase Spokesperson: Lynn Middaugh, Director of Development and Leisure Services


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THAT Council accept in principle the offer from William Delong and Joyce Delong to purchase the ‘Old Pump House’, 86 Waubeek Street, Parry Sound, Ontario, in the amount of $242,000.; and

THAT Council direct staff to work with the Town’s solicitor to prepare the formal Agreement of Purchase and Sale to be brought forward to the June 18, 2013 Council meeting.

CARRIED 9.3.2 Real Estate Listing Proposals – Sale of the Former Pumphouse Spokesperson: Iain Laing, Director of Community Development The following resolution was withdrawn by general consent: RESOLUTION 2013 - 131 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE

THAT the proposal for the real estate listing of the former waterworks pumphouse from Century 21 Granite Properties Ltd. be approved for a listing duration of three months.

WITHDRAWN 9.3.3 Smelter Wharf Repairs/Inspection

Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 132 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR WILLIAMS THAT the bid for repairs to the Smelter Wharf from Weber Engineered Construction Ltd. in the amount of $5,295.00 this being the lower of two bids provided, be approved.

CARRIED RESOLUTION 2013 - 133 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE THAT the proposal for an underwater inspection of the Smelter Wharf face and the lake bed from Watech Services Inc. in the amount of $3,800.00 this being the lower of two proposals provided, be approved.

CARRIED


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9.3.4 Proposed Assessment of Town Wetlands Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 134 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT the Director of Community Development be authorized to meet with Ministry of Natural Resources staff to negotiate more reasonable boundaries to the wetlands identified in the April 9th letter from Dorothy Shaver to reduce potential impact on development property. The following amendment was proposed: MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT the word staff be substituted for the words the Director of Community Development.

CARRIED

RESOLUTION 2013 - 134 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN

THAT staff be authorized to meet with Ministry of Natural Resources staff to negotiate more reasonable boundaries to the wetlands identified in the April 9th letter from Dorothy Shaver to reduce potential impact on development property.

CARRIED

9.3.5 MacFarlane Street Lot Sales Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 135 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE

THAT Council abandon the sale of Lots 15 and 16 Plan 63 James Street (since renamed MacFarlane Street) north side and that Resolutions 2013-114 and 2013-115 are hereby rescinded.

CARRIED 9.3.6 Economic Development Association of Canada (EDAC) 2013 Spokesperson: Lynn Middaugh, Director of Development and Leisure Services RESOLUTION 2013 - 136


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THAT Council authorizes Lynn Middaugh to attend the 2013 Economic Development Association of Canada (EDAC) Annual Conference in St. John’s, NL, September 21-24, 2013, further to By-law No: 2002-4549 which requires prior Council approval for attendance at seminars, conferences, and conventions outside of the Province of Ontario.

CARRIED 9.4 Public Works 9.4.1 Replacement Vehicles Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 137 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

THAT Council authorize staff to tender the replacement of the Town’s 2005 Ford F250 ¾ Ton Parks truck and the 2005 Ford Supercrew ½ Ton Works truck with new model trucks.

CARRIED

9.4.2 Proposal – Design/Rebuild Salt Dock Boat Ramp Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 138 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

THAT Council accept the proposal from Fowler Construction Company in the amount of $42,530.00, HST extra, for the design/rebuild of the Salt Dock Boat Ramp, this proposal being the only proposal received.

CARRIED

9.5 Emergency and Protective Services 9.5.1 By-law Enforcement Services Agreement Townships of Archipelago and Carling Spokesperson: Tammy Purdy, MLEO DIRECTION (For Direct Staff Follow-up)

THAT Council direct staff to negotiate a one year contract with Township of Archipelago and Carling Township to provide By-law Enforcement Services and further to direct staff to bring back an Agreement By-law for Council consideration by July 2, 2013;


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The following amendment was proposed: And THAT the administration fee be increase by the CPI. The direction as amended was then considered:

DIRECTION APPROVED (For Direct Staff Follow-up) THAT Council direct staff to negotiate a one year contract with Township of Archipelago and Carling Township to provide By-law Enforcement Services and further to direct staff to bring back an Agreement By-law for Council consideration by July 2, 2013; and THAT the administration fee be increase by the CPI.

CARRIED

9.6 Other Business 10. BY-LAWS 10.1 Administration 10.2 Finance and POA Court Services 10.2.1 Specify Claw Back Percentages for 2013 Property Taxes Brenda Dobson, Director of Finance and POA Court Services BY-LAW 2013 – 6226

Being a By-Law to specify the “Claw-back percentages” in respect of properties in the commercial classes, industrial classes and multi-residential classes for 2013. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 4th day of June, 2013.

10.3 Development and Leisure Services 10.3.1 Parry Sound Hockey Club – Office Space Lease Agreement Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW 2013 - 6227 Being a by-law to authorize the execution of an agreement between the Town

of Parry Sound and the Parry Sound Hockey Club Inc. for the lease of office


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space at the Bobby Orr Community Centre.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 4th day of June, 2013.

10.4 Public Works 10.5 Emergency and Protective Services 10.6 Other Business 10.6.1 CONFIRMING BY-LAW BY-LAW 2013 – 6228 Being a By-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 4th day of June, 2013.


THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – June 11, 2013

-1- DATE: June 11, 2013 TIME: 6:00 p.m. LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne,

Clr. B. Keith, Clr. D. McCauley, Clr. K. Saulnier REGRETS: Clr. D. Williams STAFF PRESENT: R. Mens, J. Boggs, L. Middaugh, P. Brown, D. Thompson RESOLUTION 2013 - 139 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board (Parry Sound

Power/Lakeland Energy Business Opportunity, Parry S ound Area Municipal Airport )

b) personal matters about an identifiable individual, including municipal or local

board employees (REDAC) CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR KEITH

SECONDED BY COUNCILLOR SAULNIER THAT the June 11, 2013 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes


-2- 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS

6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services 9.2 Administration 9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.5 Public Works 9.6 Other Business 10. BY-LAWS 10.1 Emergency and Protective Services 10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.5 Public Works 10.6 Other Business


-3- 10. ADJOURNMENT The Mayor adjourned the meeting at 7:56 p.m. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK


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DATE: June 18, 2013 TIME: 7:00 p.m. (6:30 p.m. – Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams STAFF PRESENT: R. Mens, J. Boggs, P. Brown, T. Purdy, D. Thompson, L.

Middaugh, I. Laing, A. McNamara The Mayor called the meeting to order at 7:08 p.m. Mayor McGarvey informed the public in attendance that due to COGECO staff shortages, this meeting will not be taped and would not be televised on COGECO Cable. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 140 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local

board employees (Taxi Licence Appeal ) c) a proposed or pending acquisition or disposition of land for municipal or local

board purposes (Granite Harbour Property, Accommodation Review Committee Recommendation )

f) the receiving of advice that is subject to solicitor-client privilege, including

communications necessary for that purpose (Granite Harbour Property ). CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY

THAT the June 18, 2013 Council Meeting Agenda be approved. CARRIED


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Councillor Keith declared a pecuniary interest in item 7.1 due to her employment with Correctional Services and left the room during deliberation and the vote. Mayor McGarvey declared a pecuniary interest in item 9.4.2 as his wife has a part-time position with the Festival of the Sound. Mayor McGarvey reported that he had not provided a suggested amount for allocation for the Festival and left the room during deliberation and the vote. Deputy Mayor Horne presided over the meeting during Mayor McGarvey’s absence.

2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR WILLIAMS

SECONDED BY COUNCILLOR HORNE THAT we do now adjourn the regular meeting and declare the public meeting open.

CARRIED 2.1.1 Council held a public meeting to consider a proposed Zoning By-law amendment

under Section 34 of the Planning Act. After the Mayor adjourned the regular meeting and declared the public meeting open, the CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property. A notice was posted on the property and a notice was added to the Town’s website.

Mr. Laing advised that the proposed Zoning By-Law amendment would rezone the east part of Part 1, Plan 42R-18846, off College Drive in the Town of Parry

Sound, from a “Rural (RU)” zone to a “Special Provision Holding (SPH)” zone and an “Environmental Protection (EP)” zone. The proposed “Special Provision Holding” zone would allow a retirement residence with a maximum height of four stories and senior citizen housing upon the removal of the holding provision. The holding provision would be removed upon the assumption of College Drive as a municipal road and confirmation of adequate access to the property. The Environment Protection (EP) zone would protect habitat of significant and threatened species. The effect of the proposed Zoning By-aw amendment will be to allow the development of a 60 to 80 bedroom retirement residence with a maximum height four (4) stories.

The Mayor invited those in favour of this proposed Zoning By-law amendment to address Council. No one spoke in favour of the amendment.


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The Mayor invited those opposed to this proposed Zoning By-law amendment to address Council. No one spoke in opposition to the amendment.

. Mr. Laing advised that he had received no correspondence in regard to this matter.

The Mayor advised that Council may at its discretion approve the zoning by-law amendment. If they should do this then notice of passage of the by-law would be provided by circulation of such notice or by advertising in the local newspaper. Any objections to the proposed zoning by-law must be received by the Clerk within 20 days of the date that notice was given. Any objections would be forwarded to the Ontario Municipal Board. The Mayor further advised that if an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, then the Ontario Municipal Board may choose to dismiss the appeal.

2.2 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR SAULNIER THAT we do declare the public meeting closed and the regular meeting reconvened.

CARRIED

3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR HORNE

THAT June 4, 2013 Regular Meeting Minutes and the June 11, 2013 Special Meeting Minutes of Council be approved.

CARRIED

3.2 Questions to Staff Councillor Keith thanked Mr. Brown regarding the lane directional signs at Seguin

and Belvedere Heights. What is the status of the line painting? Mr. Brown stated that the line painters will most likely be done by this weekend.

Councillor Borneman asked for an update about the Cascade Street Rail

Crossing. Mr. Brown replied that CN is presently at the engineering stage. He is hopeful that Public Works will see a set of drawings within the next month or so. Mr. Brown hopes that the crossing will be completed by November of this year.


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Councillor Borneman then asked about Ansley/Isabella and Hillcrest road section as there has been ongoing work there for a while. Mr. Brown reported that the work commenced due to a storm water drainage issue. When it was opened up they found a poorly constructed storm pipe. After an exploratory dig it was shown to be useless. Mr. Brown reported that there are a number of issues with that area and basically it was a poorly designed intersection. Public Works has created a new catch basin. Mr. Brown will be bringing a report to a future Council meeting about the finalized work. He is suggesting there may be a way to close part of Burritt Street and realign the exit.

Councillor Borneman wanted to know when the work on the boat ramp at the salt

dock will be starting. Mr. Brown reported that they have received the green light from DFO and MNR and are ready to go. The steel has been ordered, the concrete pads have been ordered and Fowler should be onsite by next week or the week after. Mr. Brown suggested that the work should be finished by late July.

4. CORRESPONDENCE Additions: 4.1 Theresa Sheridan Re: Changes to the downtown boundary. Ms. Sheridan does not see the benefit to changing the boundaries and is

concerned it will affect any future sale of her properties. (Copied to Mayor and Council and forwarded to C.A.O and Admin. Assist. for

inclusion in objections to DBA boundary changes.) 4.2 Dr. Davidson Veighey Re: Changes to the downtown boundary. Dr. Veighey does not see the benefit to changing the boundaries and believes his

taxes will “skyrocket” and that it will drive away business from the existing businesses.

(Copied to Mayor and Council and forwarded to C.A.O and Admin. Assist. for

inclusion in objections to boundary changes.) 4.3 Letter from Craig Stevenson, ARDCO on Miller Street Re: Changes to the downtown boundary. Mr. Stevenson provided a letter of support to the proposed boundary changes. 5. DEPUTATION


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5.1 Aleesha Mullen, Parry Sound Bikes Re: Kraft Celebration Tour Proposal – Skateboard Park Ms. Mullen introduced herself as a new business in Town and provided Council

with information about a letter she and her husband are sending in for a funding application for the Kraft Celebration Tour for upgrades to the skateboard park as a multi-use action sports project. She is looking for Council’s endorsement.

The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT Council for the Town of Parry Sound endorse the letter of request for the

Kraft Celebration Tour Grant as presented by Aleesha Mullen on June 18, 2013. CARRIED

5.2 John Mason, Parry Sound Power and Sail Squadron Re: 75th Anniversary Celebration. Mr. Mason provided a background on when the Canadian Power and

Sail Squadron began in 1938. This year they are celebrating their 75th anniversary with a special flag. Mr. Mason showed Council the flag that is on its way to the west coast to be dipped in the Pacific. A similar flag is on its way to the east coast to be dipped in the Atlantic. Mr. Mason invited Council to sign the special journal that is available to the public which will go with the flag on its journey to the Pacific. The Parry Sound Power and Sail Squadron will have the flag and the journal here until Thursday when it then goes on to North Bay. [For more information check their website at http://parrysoundboating.ca/2013/06/19/75th-anniversary-flag-here-and-gone/ ]

5.3 Theresa Sheridan, owner of 5 properties on Miller Street Re: Downtown Boundary change. Mrs. Sheridan objects to the changes proposed for the Business Improvement

Area as recommended by the Parry Sound Downtown Business Association (DBA). She feels there would be no benefit to her.

Mrs. Sheridan also spoke on behalf of Dr. Veighy, who owns property at 43 Miller

Street who also has concerns about the proposed downtown boundary changes. He feels his taxes would go up.

5.4 Lis McWalter, Chair of the Parry Sound Area Downtown Business Association Re: Proposed Business Improvement Area changes. Ms. McWalter noted that the PSDBA has strict requirements under the Municipal

Act. The reason the DBA has requested a boundary change is that it feels that


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the boundaries are out of date, having not been updated since 1985, and all the objectors’ properties are already contained in the central business district in the Town’s Official Plan. If the properties are currently residential there would be no DBA levy applied. Inclusion in the new boundary would not change the municipal taxes on the properties. The DBA felt that the enlarged area would provide more green space and a more pleasing atmosphere. Businesses benefit from the DBA’s promotional activities and members have commended the DBA on the great job they’re doing in promoting their businesses.

6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Taxi Driver’s License Suspension Appeal Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 141 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE

THAT Council upholds the Issuer of Licenses decision to revoke Applicant #02’s municipal Taxi Driver’s License by denying their Notice of Appeal pertaining to same.

CARRIED 8. CONSENT AGENDA 8.1 Appointments to HOLDCO Board of Directors RESOLUTION 2013 - 142 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT the following directors of the HOLCDO Board have their terms extended as

follows: Gord Rempel, Bill Lawrence and Roger Alexander to December 30, 2013. The following amendment was proposed: MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR SAULNIER THAT Roger Alexander’s name be removed as his term currently ends November


-7-

2014. The amended resolution was read: RESOLUTION 2013 - 142 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT the following directors of the HOLCDO Board have their terms extended as

follows: Gord Rempel and Bill Lawrence to December 30, 2013.

CARRIED 8.2 Proclamation of Canadian Power and Sail Squadrons Day – July 3, 2013 RESOLUTION 2013 - 143 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR KEITH

Whereas Canadian Power and Sail Squadrons (CPS) is celebrating 75 years of teaching safe boating in Canada; and Whereas CPS is the largest organization of its kind in the world, and the foremost educational boating authority in Canada; and Whereas more than 850,000 boaters have benefited from that education, with 155 local Squadrons and 25,000 members across Canada; and Whereas local Squadrons across the country are welcoming the CPS 75th Anniversary Flag Relay by dipping the flag in their local waters and flying it in a place of honour; and Whereas the volunteers of the Parry Sound Power and Sail Squadron have been teaching safe boating in the Town of Parry Sound for 52 years, Now therefore be it resolved that Mayor and Council for the Town of Parry Sound proclaim July 3, 2013 as Canadian Power and Sail Squadrons Day in the Town of Parry Sound.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Emergency and Protective Services


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9.1.1 Report Suspension and Revocation of Municipal Licenses Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 144 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT Council direct staff to write a letter on behalf of the Licensing Appeal Committee to Parry Sound Taxi advising them of the grounds for suspension and revocation of a municipal license with regard to the taxi company not advising the Issuer of Licenses of a recent criminal charge against one of its drivers and in the future their municipal license will be suspended or revoked if they are not in compliance with the By-law (#2006-4937).

CARRIED 9.2 Administration 9.2.1 Downtown Business Association – Proposed Boundary Adjustment to Downtown

Improvement Area Spokesperson: Rob Mens, C.A.O. DIRECTION APPROVED (For Direct Staff Follow-up)

THAT Staff be directed to bring a by-law back to the July 2, 2013 Council meeting to amend Schedule “A” of By-law 77-2720, a bylaw to designate the Downtown Improvement Area, and to repeal By-law 85-3116.

CARRIED The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT the following properties be excluded from the proposed DBA expanded boundaries: All East side of South Gibson Street Dr. Veighy – 43 Miller Street Sheridan - 5 properties on Miller Street Armstrong - 34 Miller Street; and THAT they be addressed accordingly in the forthcoming DBA boundary expansion by-law.

CARRIED



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9.4 Development and Leisure Services 9.4.1 Highway #400 NB Sign: Ad Hoc Committee Spokesperson: Lynn Middaugh, Director of Development and Leisure Services DIRECTION APPROVED (For Direct Staff Follow-up)

THAT Council direct staff to establish an working team to review mock-ups for a Town of Parry Sound Hwy 400 NB sign; and THAT Council appoint Cllr. McCauley and Cllr.Saulnier to the Hwy 400 NB sign working team.

CARRIED

9.4.2 2013 Municipal Assistance Program Allocations Spokesperson: April McNamara, Leisure Services Co-ordinator RESOLUTION 2013 - 145 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT Council approve the 2013 Municipal Assistance Program allocations per the attached Schedule “A”.

CARRIED 9.5 Public Works 9.6 Other Business 10. BY-LAWS 10.1 Emergency and Protective Services 10.2 Administration 10.2.1 Mission Park - CN EcoConnexions Funding Agreement Spokesperson: Rob Mens, C.A.O. BY-LAW 2013 – 6230

Being a bylaw to execute a funding agreement between Communities in Bloom on behalf of CN EcoConnexions and the Town of Parry Sound for the terms and conditions for the administering of funds for the Mission Park ‘From the Ground Up’ transformation project. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED ,


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this 18th day of June, 2013.

10.3 Finance and POA Court Services 10.3.1 Business Improvement Area (BIA) Levy By-law Brenda Dobson, Director of Finance and POA Court Services BY-LAW 2013 – 6231

Being a by-law to adopt the estimates of the Board of Management of the Downtown Parry Sound Improvement Area and to strike the tax rates for the year 2013. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 18th day of June, 2013.

10.4 Development and Leisure Services 10.4.1 Big Sound Marina/Town Dock Agreement: Department of Fisheries and

Oceans Spokesperson: Lynn Middaugh, Director of Development and Leisure Services BY-LAW 2013 – 6232

Being a By-law to enter into a lease agreement with the Department of Fisheries and Oceans/Small Craft Harbours for Big Sound Marina/Town Dock. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 18th day of June, 2013.

10.4.2 Agreement of Purchase/Sale “Old Pump House”: William Delong and Joyce Delong Spokesperson: Lynn Middaugh, Director of Development and Leisure Services BY-LAW 2013 – 6233

Being a By-law to authorize the execution of an Agreement of Purchase of and Sale between William Delong and Joyce Delong and the Corporation of the Town of Parry Sound. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 18th day of June, 2013.

10.5 Public Works 10.5.1 Agreement with the Recycling Council of Ontario


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Spokesperson: Peter Brown, Director of Public Works BY-LAW 2013 – 6234 Being a by-law to execute an agreement with the Recycling Council of Ontario (RCO), the body responsible for administering the three-year provincially funded Phase 2 Program that reimburses municipalities for eligible costs with respect to Municipal Hazardous and Special Waste. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 18th day of June, 2013.


READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED , this 18th day of June, 2013.


THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES July 2, 2013

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DATE: July 2, 2013 TIME: 7:00 p.m. (5:00 p.m. – Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Keith, Clr. D. McCauley REGRETS: Clr. B. Horne, Clr. K. Saulnier, Clr. D. Williams STAFF PRESENT: R. Mens, D. Besman, P. Brown, I. Laing, D. Thompson, L. Middaugh, A. McNamara, A. Hurdman The Mayor called the meeting to order at 7:07 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 146 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local

board employees (Council Committee Appointment, Succession Planning Update, OMERS Pension Plan, Taxi Licence Appeal)


any matter in a way that materially advances the business of the Council (Development Proposal)

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR BORNEMAN

THAT the July 2, 2013 Council Meeting Agenda be approved. CARRIED



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Councillor Borneman declared a pecuniary interest on item 7.1 due to his employment with Correctional Services and left the room during deliberation and the vote.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY

THAT June 18, 2013 Regular Meeting Minutes be approved as circulated. CARRIED

3.2 Questions to Staff Councillor Keith had two questions for Mr. Brown

1. What is the status of the bulk filling station on Parry Sound Drive at the old weigh scales property? Mr. Brown stated that all infrastructure is complete, training will begin next week for groups using the site and should be fully operational by mid July.

2. What is the status of sewage pumping station # 11 at Beaver & Meadow? Mr. Brown replied that work began in earnest this morning and should be complete by mid September. Some features are: a natural gas generator which will run even with power outages, new electronics which will make it more accessible for staff to access remotely, and also that it will be fenced for added security.

4. CORRESPONDENCE 4.1 Nancy Cunningham Re: Changes to the downtown business area boundary Mrs. Cunningham has concerns about the inclusion of Market Square Park and

the Seguin River Park in the DBA and also about the inclusion of the riverside residential properties. She had questions as to some of the reasoning used by the DBA for requesting the boundary expansion.

(On this evening’s agenda as 5.1 Deputation & 10.3.1. Downtown Business

Association – Boundary Adjustment)


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5. DEPUTATION 5.1 Nancy Cunningham, Gibson St. Re: DBA Boundary Adjustment She previously addressed Council in October last year with concerns about the

DBA expansion. She has had no response to her concerns nor notification that it was again being discussed at Council. Have studies been undertaken to support the expansion? She has difficulty understanding the reasons for the request from a boundary perspective, “tidying up boundaries” but going beyond, “reflecting the Central Business District” while the area requested is considerably larger, “incentive for commercial use”. Is this supported by studies? There are empty stores currently in the downtown.

Please keep parks out of the DBA boundary area- they are clearly separate from

the Central Business District in the Official Plan and the Ontario Municipal Board required the Town to include the statement that Market Square Park “acts as an important buffer for the adjacent residential area from the CBD”. Why include desirable riverside property? Why include the Anglican Church? It is the only property included on that side of Church St. beside the Fire Hall.

5.2 Lis McWalter, Chair, DBA Re: DBA Boundary Adjustment Informal surveys of DBA members were undertaken but no actual studies. Public

meetings were held with a low turnout. Requirements of the Municipal Act were followed for notification and procedures.

6. MAYOR & COUNCILLORS= REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Taxi Licence Appeal Spokesperson: Tammy Purdy, MLEO RESOLUTION 2013 - 147 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY

THAT Council grant approval to Taxi Licence Applicant #2013-03 subject to the following conditions: - Parry Sound Taxi provides driver’s schedule in advance;


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- that Parry Sound Taxi take responsibility for the driver; -that Parry Sound Taxi provide access reports on the driver’s whereabouts; - that Parry Sound Taxi provide a monthly report on the driver’s behaviour; - a 6 month probationary period. The following amendment was proposed:

MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR KEITH

replace “a” before 6 month with “during the” CARRIED

RESOLUTION 2013 - 147 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY

THAT Council grant approval to Taxi Licence Applicant #2013-03 subject to the following conditions during the 6 month probationary period: - Parry Sound Taxi provides driver’s schedule in advance; - Parry Sound Taxi takes responsibility for the driver; - Parry Sound Taxi provides access reports on the driver’s whereabouts; - Parry Sound Taxi provides a monthly report on the driver’s behaviour; CARRIED

7.2 OMERS Pension Plan Spokesperson: Donna Besman BY-LAW 2013 – 6236 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

Being a by-law to change the normal retirement age under the OMERS primary pension plan (“Primary Plan”), and the retirement compensation arrangement that provides benefits for members and former members of the Primary Plan (“RCA”), in respect of the employees employed as firefighters in the class “management”. READ a FIRST, SECOND, and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of July, 2013.

BY-LAW 2013 – 6237 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

Being a By-law to confirm participation in the OMERS primary pension plan (“Primary Plan”), and the retirement compensation arrangement that provides benefits for members and former members of the Primary Plan (“RCA”), in


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respect of the head of council and councillors of the Corporation of the Town of Parry Sound. READ a FIRST, SECOND, and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of July, 2013.

8. CONSENT AGENDA

9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Public Works 9.2 Emergency and Protective Services 9.3 Administration 9.4 Finance and POA Court Services 9.5 Development and Leisure Services 9.5.1 Canadore College – Use of Town Property for Sign Spokesperson: John Este, CBO RESOLUTION 2013 - 148 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY

THAT the Chief Building Official is authorized to issue a permit for a Council Approved sign at the intersection of Parry Sound Drive and College Drive according to the Conditions in Schedule “A” attached. CARRIED

9.5.2 BOCC Ice Allocation Policy Spokesperson: April McNamara, Leisure Services Co-ordinator RESOLUTION 2013 - 149 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR BORNEMAN

THAT Council approve the Bobby Orr Community Centre Ice Allocation Policy, per Schedule “A” attached; and that Resolution No. 2008 – 14 be rescinded. CARRIED

9.5.3 Skate Park Revitalization Plan Spokesperson: April McNamara, Leisure Services Co-ordinator


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THAT Council approve the attached Skate Park revitalization plan attached as Schedule “A”. The following amendment was proposed: MOVED BY COUNCILLOR MCCAULEY

SECONDED BY COUNCILLOR BORNEMAN and; to proceed with Option #2. CARRIED RESOLUTION 2013 - 150 MOVED BY COUNCILLOR MCCAULEY

SECONDED BY COUNCILLOR BORNEMAN THAT Council approve the attached Skate Park revitalization plan attached as Schedule “A” and; to proceed with Option #2.

CARRIED 9.6 Other Business 9.6 The “Spot” Spokesperson: Councillor Bonnie Keith

Less students have been congregating at the spot since the cameras have been installed. A review will be made again in the Fall when school starts again.

10. BY-LAWS 10. Public Works 10.2 Emergency and Protective Services 10.3 Administration 10.3.1 Downtown Business Association – Boundary Adjustment Spokesperson: Rob Mens, C.A.O. BY-LAW 2013 – 6238


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Being a By-law to amend By-law 77-2720, a by-law to designate a Downtown Improvement Area, and to repeal By-law 85-3116.

The following motion to postpone was proposed: MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY THAT the by-law above mentioned be postponed to the next regular meeting of Council being July 16th, 2013. CARRIED

10.4 Finance and POA Court Services 10.5 Development and Leisure Services 10.5.1 Special Events on Municipal Roadways Spokesperson: Lynn Middaugh, Director of Development and Leisure Services BY-LAW 2013 – 6239

Being a By-law to establish regulations for special events intended to be held on municipal roads. READ a FIRST, SECOND time, The following amendment was proposed:

MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY Add “and the parking meter by-law” to page 4 – Item # 8 CARRIED

The following amendment was proposed: MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY

Add “sporting events” to pages 1-2 – Item # 1 - 2nd paragraph between “filming, etc.” CARRIED The following amendment was proposed:

MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY


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If approval is granted and an extension of time is required, that the Director of Public Works be contacted prior to the end of the initial time period for approval of the time extension and that the necessary additional fee be paid. CARRIED

READ a THIRD time, PASSED, SIGNED and SEALED, this 2nd day of July, 2013.

10.5.2 Rezoning Application Z13-02 - M6 Developments Inc. - College Drive Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6240

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law) as amended for property on College Drive (M6 Developments Inc.)

READ a FIRST, SECOND, and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of July, 2013.

10.5.3 BOCC Ice Rental Rates Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW 2013 – 6241 Being a By-law to amend by-law 2010-5408, Schedule “E”, a By-law to prescribe fees and service charges for the Town of Parry Sound and to repeal By-law 2011-6040.





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THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – July 9, 2013

-1- DATE: July 9, 2013 TIME: 6:00 p.m. LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne,


STAFF PRESENT: Rob Mens, Iain Laing, Lynn Middaugh, Peter Brown, Dave Thompson 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR SAULNIER THAT the July 9, 2013 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 5.1 John Jackson & Kirby Hall, K & C Hall Holdings Inc., Walter Schneider, property

owner Re: Information relative to property on Louisa St. at the south end of town in

which Mr. Hall has an ownership interest. Mr. Hall noted that a change in designation to highway commercial is being sought for the lands from its primarily industrial designation. The objective is to develop the lands such that the Town would be further established as an area commercial centre. A 10 – 15 year


-2- build-out is anticipated. Part of the lands are in the Municipality of McDougall.

Mr. Jackson presented technical information relative to the matter including

addressing concerns identified by Mr. Laing. Noted was that an ecological study has been undertaken and will be submitted to the Town. The placing of a “Holding Designation” would not be objected to by the proponents. Understood is that a rezoning application would be processed ensuring transparency.

Mr. Schneider noted that he owns property to the south of the Bowes Street

intersection and that sustainability and a legacy aspect to the development is of importance to what is envisioned for his and KC Holdings lands.

5.2 Ms. Lis McWalter, Downtown property owner and President of the Parry Sound

Downtown Business Association Re: Potential south end Development by K. & C. Holdings Inc. Ms. McWalter noted that she supports economic development that compliments

downtown and other businesses. A consumer market study in her opinion would be of value to understand potential impacts and ensure compatibility of the proposed development.

5.3 Jo Bossart, Parry Sound resident Re: Potential south end development by K. & C. Holdings Inc. Mr. Bossart spoke addressing process being followed relative to the development

proposal noting potential ‘hot-wiring’ of the request from the developer and suggesting that the OP amendment process be adhered to.

6. MAYOR & COUNCILLORS= REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Public Works 9.2 Emergency and Protective Services 9.3 Administration 9.4 Finance and POA Court Services 9.5 Development and Leisure Services


-3- 9.5.1 Final Official Plan Review Spokesperson: Iain Laing, Director of Community Development The following four directions were voted on separately with the concurrence of

Council. DIRECTION APPROVED (For Direct Staff Follow-up)

THAT the request from Zeuter Development Corporation to change the designation on 1 Louisa Street be approved.

CARRIED Mr. Laing clarified that the rezoning application is not under consideration this evening and that a public meeting will likely be held at the August 13th Council meeting. Mr. Laing noted that the Hall request/proposal is significant from his technical perspective and as such requires an Official Plan amendment. The opportunity for public input has not been nor would it be provided if the developer’s request was met. Should the matter be appealed to the OMB, there is risk to the Town of having costs assessed against the Town. There are three options for dealing with the OP amendment as noted in the Report & Recommendation. One is to process a separate Official Plan amendment, a second is to incorporate the amendment into the adoption of the new Official Plan after providing public and agency notification and the third is to incorporate the amendment into the new Official Plan without any further public and agency notice. DIRECTION DEFEATED (For Direct Staff Follow-up) THAT the request from John Jackson on behalf of K. & C. Hall Holdings Inc. to change the designation on the east side of Louisa Street north of the Canadian Tire Gas Bar be denied and the applicant be invited to submit an application for an Official Plan amendment (Alternative identified in the applicable section)

DEFEATED

DIRECTION APPROVED (For Direct Staff Follow-up) THAT notice of the proposed modification to the draft Official Plan be circulated to the appropriate agencies and public and a public meeting held for the subject Louisa St. lands prior to consideration by Council.

CARRIED


-4- DIRECTION DEFEATED (For Direct Staff Follow-up) THAT the draft Official Plan with the changes as identified be provided for adoption at the next regular Council meeting. (Alternative identified in the applicable section)

DEFEATED

9.5.2 Waterfront Committee Appointment Spokesperson: Lynn Middaugh, Director of Development and Leisure Services RESOLUTION 2013 - MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

THAT pursuant to Resolution No: 2012-070, a resolution appointing members to the Waterfront Advisory Committee of Council, Council for the Town of Parry Sound withdraws the appointment of David Aylsworth to this committee, effective immediately.

CARRIED

9.6 Other Business 10. BY-LAWS 10.1 Public Works 10.2 Emergency and Protective Services 10.3 Administration 10.4 Finance and POA Court Services 10.5 Development and Leisure Services 10.6 Other Business 10. ADJOURNMENT The Mayor adjourned the meeting at 7:11 p.m. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK


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DATE: July 16, 2013 TIME: 7:00 p.m. (6:00 p.m. – Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne,


STAFF PRESENT: R. Mens, J. Boggs, P. Brown, D. Thompson, B. Dobson, J. Este

PRESENTATIONS: N/A Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION 2013 - 152 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board; (Parry Sound Hydro

Corporation and Lakeland Holding Ltd.) b) personal matters about an identifiable individual, including municipal or local

board employees; (Human Resources Functions, Employment Contract) CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT the July 16, 2013 Council Meeting Agenda be approved as circulated.


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CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR WILLIAMS

SECONDED BY COUNCILLOR HORNE THAT we do now adjourn the regular meeting and declare the public meeting open.

CARRIED 2.1.1 Council held a public meeting to consider a proposed zoning by-law amendment

under Section 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open, the CAO/Clerk advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property. A notice was posted on the property and a notice was added to the Town’s website

Mr. Este advised that the proposed zoning by-law amendment would rezone part of Lots 121 and 122 registrar’s compiled plan [R.C.P.] 338 fronting on Isabella Street in the Town of Parry Sound, from a “residential second density (r2)” zone to a “special provision” zone. The “special provision” zone proposed will allow all uses allowed in the “residential second density” zone including a three unit townhouse dwelling on a lot with 5.5 metres of frontage. The effect of the by-law is to allow for the development of a three unit townhouse dwelling. The Mayor invited those in favour of the proposed zoning by-law amendment to address Council. Mr. Al Fuller, 30 Hanna Road, spoke in favour of the development as he wants to see a seniors townhouse built there.

The Mayor invited those in opposition to the proposed zoning by-law amendment to address Council.

Mrs. Barb Sipila, 89 Isabella is opposed to the proposed zoning by-law

amendment as she and her husband already have trouble with kids coming


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through there and kids in a townhouse may be a problem on their property. They already have a water issue because in 1980 when the Town took over that part of McDougall the water line was downsized to a ½” line.

Mr. Robert Sloan, 10 Hanna Road, is opposed to the proposed zoning by-law

amendment because the current road is rough and there will be more traffic going through there so the road will have to be resurfaced.

Mr. Neil Villeneuve, 93 Isabella Street, is opposed to the proposed Zoning By-law

amendment.

Mr. Este advised that he had received no correspondence in regard to this matter.

The Mayor advised that Council may at its discretion approve the zoning by-law amendment. If they should do this then notice of passage of the by-law would be provided by circulation of such notice or by advertising in the local newspaper. Any objections to the proposed zoning by-law must be received by the CAO/Clerk within 20 days of the date that notice was given. Any objections would be forwarded to the Ontario Municipal Board. The Mayor further advised that if an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, then the Ontario Municipal Board may choose to dismiss the appeal.

2.2 MOVED BY COUNCILLOR KEITH

SECONDED BY COUNCILLOR BORNEMAN THAT we do declare the public meetings closed and the regular meeting reconvened.

CARRIED 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

THAT July 2, 2013 Regular Meeting Minutes and the July 9, 2013 Special Meeting Minutes be approved as circulated.

CARRIED

3.2 Questions to Staff Councillor Keith asked Mr. Brown the status of the water bulk station on Parry


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Sound Drive. Mr. Brown replied that the electrical system is being hooked up tomorrow, the builder will be commissioning it next week and it should be on-line by the end of this month. Councillor Keith asked if this service would be posted on-line. Mr. Brown replied that this is a large trucking filling station only and not for general public use. Councillor Keith requested that the service notice be placed on our website. Mr. Brown agreed to post it on the website but he will indicate that this is only available to certain companies.

Councillor McCauley asked Dave Thompson, Director of Emergency and

Protective Services to let residents know about our Emergency Plan. Mr. Thompson replied that we have a joint area municipal emergency plan and an all hazards emergency plan. We are prepared and are continually updating our plan. Mr. Brown noted that there will be a presentation sometime in the fall by one of the railroad companies to provide information regarding their position on safety.

Mayor McGarvey asked Mr. Thompson if he was aware of any further information

about what hazardous material is contained in the rail cars or how to obtain this. Mr. Thompson said he was not aware of any further information.

Councillor Horne asked Mr. Thompson to tell Council and residents about the

train derailment he attended south of Parry Sound, 3 years ago. Mr. Thompson said it involved 15 cars carrying hazardous materials. He said that for 3 hours or so it was somewhat chaotic but together with the emergency groups on-site, they secured the area, conducted evacuations and commenced mitigation of the situation. The municipal group involved started planning for larger evacuations just in case, but it was not necessary as luckily leaks were limited. It showed that the emergency planning system worked.

4. CORRESPONDENCE 4.1 Lyle Clarke, Executive Vice President, Stewardship Ontario Re: Letter regarding Industry Funding for Municipal Blue Box Recycling for 2013

Program Year. (Circulated to Mayor and Council and forwarded to Public Works Admin Assistant

for follow-up) 4.2 Michael Feldman, President, Seguin Valley Golf Club Inc. Re: Recognition of the contribution of 1st responders in our local communities by

offering special pricing for 18 holes of golf. (Circulated to Mayor and Council and forwarded to Director of Emergency and


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Protective Services/Fire Chief for follow-up) 4.3 Joel W. Kennedy Re: Concerns regarding the proposed boundary changes to the Downtown

Business Improvement area. Specifically Seguin River Park and Market Square Park.

Nancy Cunningham (letter enclosed with Mr. Kennedy’s letter) Re: Concerns regarding the proposed boundary changes to the Downtown

Business Improvement area. Specifically Seguin River Park and Market Square Park.

(Circulated to Mayor and Council and forwarded to Administration Admin.

Assistant for follow-up) 4.4 Joshua Penfold Re: Request that Council consider adding multi-unit dwellings to the municipal

by-law that currently prohibits smoking in work and leisure areas in the Town of Parry Sound.

(Circulated to Mayor and Council and forwarded to the Municipal By-law

Enforcement Officer for follow-up) 4.5 Lis McWalter, Chair, Parry Sound Downtown Business Association Re: Request to maintain the inclusion of Market Square Park in the proposed

downtown boundary amendment. (Circulated to Mayor and Council and forwarded to Administration Admin.

Assistant for follow-up) 4.6 Thank you card from Samantha Johnson. 5. DEPUTATION 5.1 Jo Bossart, resident Re: Memorial Trees and Plaques Mr. Bossart provided his concerns regarding the proposed policy regarding

memorial trees and plaques and how he thinks they may affect the Town’s gardens and parks. Mr. Bossart also suggested that Council form a Parks Committee to prepare a plan for the appropriate development of the Town’s parklands.


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5.2 Nancy Cunningham, resident Re: Parry Sound Downtown Boundaries Ms. Cunningham stated that she does indeed support the Downtown Business

Association. She wanted to again ask that Market Square Park not be included in the proposed new boundaries and if it is to not relinquish control of it.

6. MAYOR & COUNCILLORS= REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Employment Contract – Taylor Elgie Spokesperson: Donna Besman, Manger of Human Resources BY-LAW 2013 - 6248 Being a By-law to authorize the execution of an Employment Contract with Taylor

Elgie for the position of Planner. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED,

this 16th day of July, 2013. 8. CONSENT AGENDA

8.1 A Federal and Provincial Role In Urban Forestry RESOLUTION 2013 - 153 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR KEITH

WHEREAS over 80% of Canadians now live in urban areas and have come to rely on the environmental, ecological and economic benefits of urban forests; and

WHEREAS the health of Canadians is sustained by their urban forests which provide services through improving air quality, cooling city streets and buildings, acting as a windbreak, shading from harmful UV rays, and filtering storm water, as well as beautifying our communities; and

WHEREAS neither the federal nor provincial governments currently include urban forestry in their mandates except in a limited role with respect to exotic, invasive pests; and

WHEREAS the Canadian Food Inspection Agency has not been able to stop the spread of the Emerald Ash Borer throughout Ontario and Quebec; and


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WHEREAS the Emerald Ash Borer is expected to cost Canadians over $2 Billion dollars in treatment and replanting; and WHEREAS Canadian forestry programs and research are solely focused on industrial forests and do not at present include urban tree planting, appropriate species research, and insect control and management; and WHEREAS other jurisdictions such as the United States Forest Service and the European Urban Forestry Research and Information Centre include urban forestry as a program and research area; and WHEREAS Canada engages municipalities in a number of substantial infrastructure programs; THEREFORE BE IT RESOLVED that the Town of Parry Sound calls on the Federal and Provincial governments to take leadership roles in recognizing the need to support urban forestry, by establishing urban forestry mandates and programs which includes funding assistance to municipalities for the control and management of the Emerald Ash Borer- and any future significant imported diseases and insects -as well as the creation and funding of programs designed to support the on-going sustainable management of urban forests; and FURTHER THAT all municipalities across Ontario be encouraged to endorse this proclamation and that this resolution be distributed to The Honourable Gerry Ritz, Minister of Agriculture and Agri-Food; The Honourable Joe Oliver, Minister of Natural Resources; The Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; The Honorable Jim Flaherty, Minister of Finance; Local Federal Member of Parliament The Honourable Tony Clement, President of the Treasury Board; Honourable Michael Gravelle, Minister of Northern Development and Mines; Honourable David Oriazetti, Minister of Natural Resources; Honourable Linda Jeffery, Minister of Municipal Affairs and Housing; Honourable Charles Sousa, Minister of Finance; Parry Sound-Muskoka M.P.P. Norm Miller, Honourable Premier Kathleen Wynne, Tim Hudak, M.P.P., Leader of Progressive Conservative Party of Ontario; Andrea Horvath, M.P.P., Leader of the New Democratic Party of Ontario; the Federation of Northern Ontario Municipalities (FONOM); the Association of Municipalities of Ontario (AMO); and the Federation of Canadian Municipalities (FCM).

CARRIED 8.2 Open Tendering for Municipal Projects RESOLUTION 2013 - 154


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WHEREAS Municipalities are not businesses and have a different purpose and mandate from commercial enterprises; and

WHEREAS the Ontario Labour Relations Board (OLRB) treats municipalities as businesses for the purpose of the construction industry provision of the Labour Relations Act, 1995; and WHEREAS municipalities require an amendment to the Labour Relations Act, 1995 to ensure municipalities are able to tender construction work in a free and open competitive environment to maximize fairness and value for construction expenditures; NOW THEREFORE BE IT RESOLVED THAT the Town of Parry Sound asks the Province of Ontario to amend the Labour Relations Act, 1995 to make it clear that municipalities and other public employers are not construction employers; and FURTHER that a copy of this resolution be sent to the Premier of Ontario, the Minister of Labour, the Minister of Municipal Affairs and Housing and the West Parry Sound Area Municipalities.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Public Works 9.1.1 Tender 7-Ton Truck Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 – 155 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE

THAT Council accepts the tender from Cambrian Truck Centre in the amount of $187,212.00, plus HST, for one (1) 2013 Western Star Model 4700 SB, 7-Ton Truck with Larochelle CS 550 Spreader Control and Plow Equipment, this tender being the lowest tender of four (4) tenders received and further, WHEREAS an amount of $100,000 was put into the 2013 Reserves for the truck and equipment; and WHEREAS Council agreed to include the remaining funds in the 2014 budget;


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and THEREFORE Council pre-approves an amount of $87,212.00, plus HST in 2014.

CARRIED 9.1.2 Tender - Stand-By Towable Generator

Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 156 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY THAT Council accepts the tender from Gal Power Northern for one (1) HIPOWER Stand-by Generator, Model HRJW 60 T6, in the amount of $48,950, plus HST, this tender being the lowest tender meeting specifications, of three (3) tenders received.

CARRIED RESOLUTION 2013 - 157 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT Council authorize the remaining surplus funds budgeted for the stand-by generator, approximately $21,000, be applied to the cost of replacing and upgrading electrical connections at various Sewage Pumping Stations.

CARRIED

9.1.3 Tenders – ¾ Ton and ½ Ton Trucks Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 158 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT Council accept the tender from L and H Motors Limited for one (1) new model, 2013 4x4, ½ Ton Quad Cab, Short Box Pick Up Truck in the amount of $27,608, plus tax, including the trade-in of the 2005 2 w.d. Ford Supercrew, this being the only tender received.

CARRIED RESOLUTION 2013 - 159 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

THAT Council accept the tender from Bayview-Chevrolet-Buick-GMC for one (1) new model 2014 4x4, ¾ Ton Regular Cab, Long Box Pick Up Truck in the amount of $29,000, plus tax, including the trade-in of the 2005 2 w.d. Chevrolet


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Colorado, this being the lowest tender of two tenders received. CARRIED

9.1.4 Policy – Commemorative Program Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 160 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR

THAT Council approve the Commemorative Dedication Policy and Application attached as Schedule “A” and Schedule “B”.

POSTPONED MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR HORNE THAT the above resolution be postponed until the September 17, 2013 meeting of Council.

CARRIED The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT staff research the establishment of a Parks Committee of Council to develop a Parks Management Plan for the Town of Parry Sound and provide an R&R for the September 3, 2013 meeting of Council.

CARRIED

9.2 Emergency and Protective Services 9.2.1 EMS Utility Vehicle Replacement

Spokesperson: Dave Thompson, Director of Emergency and Protective Services/Fire Chief RESOLUTION 2013 -161 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR HORNE THAT Council of The Town of Parry Sound accepts the low bid of $28,057 +HST from L&H Motors for the supply and delivery of a 2013 F150 4x4 Crew Cab Short box pickup and further that authorization is provided to contract Rowlands Emergency Vehicles Products to make the necessary conversions to the vehicle to meet Ministry of Health requirements at a cost of $20,095.00 +HST.

CARRIED


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9.2.2 EMS Auto Vehicle Informatics Spokesperson: Dave Thompson, Director of Emergency & Protective Services/Fire Chief RESOLUTION 2013 -162 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR WILLIAMS THAT Council of the Town of Parry Sound authorizes the expenditure of $62,087.00 to Ferno Canada for the supply and installation of Auto Vehicle Informatics in the District EMS vehicles.

CARRIED

9.3 Administration 9.3.1 Mission Park - TD Friends fo the Environment Application Spokesperson: Rob Mens, C.A.O. RESOLUTION 2013 - 163 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR HORNE

THAT Council of the Town of Parry Sound support the TD Friends of the Environment funding application as lead applicant in partnership with the Georgian Bay Biosphere Reserve for the Mission Park ‘Kids Can Grow in the Biosphere’ project.

CARRIED 9.4 Finance and POA Court Services 9.4.1 Direction to Amend By-Law pertaining to Billing Procedures for Metered Utility

Customers Brenda Dobson, Director of Finance and POA Court Services DIRECTION APPROVED (For Direct Staff Follow-up)

THAT Council hereby directs staff to prepare amendments to By-Law 2012 – 6174, a By-law to establish the billing and collection procedures for water and waste water services for the Town of Parry Sound, specifically Schedule “B” – Billing Procedures and Schedule “E” – Estimated Payment Schedule as they pertain to metered customers, in order to provide for the use of “actual consumption based on meter readings” from the current use of “estimated consumption based on historical consumption”; and FURTHER that Staff be directed to notify all metered utility customers that the 3rd Quarterly Billing scheduled at the end of August will be deferred by approximately


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one month to facilitate the use of actual consumption based on scheduled meter readings on September 23rd and 26th, 2013.

CARRIED 9.5 Development and Leisure Services 9.5.1 Request for Address Change - 68 Church Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 164 MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR MCCAULEY

THAT the request from Gwene Yeates to change the address of 68 Church Street to 2 Station Street be approved and that the pertinent agencies and departments be formally notified of the change.

CARRIED 9.6 Other Business 9.6.1 Donation to Lac-Mégantic, Quebec Spokespersons: Councillor Borneman, Mayor McGarvey RESOLUTION 2011 - 165 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

THAT Council for the Town of Parry Sound respond to the appeal of the Union des Municipalitiés du Québec (UMQ) for solidarity in helping the town of Lac-Mégantic and its residents rebuild their community in the wake of the tragedy caused by the July 5 derailment and explosion of an oil tanker train by contributing $1,000.00 to the UMQ-Lac-Mégantic 2013 Tragedy; and

THAT this resolution be circulated to the West Parry Sound Municipalities and to the Association of Municipalities of Ontario (AMO) and that they all be asked to match this donation; and

THAT this resolution also be sent to the Union des Municipalitiés du Québec (UMQ); and FURTHER that that a letter be sent to The Honourable Tony Clement, M.P., Parry Sound Muskoka, expressing concern over rail safety regulation and control. The following amendments were proposed:


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MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR SAULNIER AND FURTHER that the resolution also be circulated to Ontario Small Urban Municipalities (OSUM), the Federation of Northern Ontario Municipalities (FONOM) and the Federation of Canadian Municipalities (FCM); and FURTHER that that a letter be sent to The Honourable Tony Clement, M.P., Parry Sound Muskoka, expressing concern over rail safety regulation and control including determining what hazardous materials are contained in rail cars and urging legislation be amended to include this information.

CARRIED The amended resolution was read as follows: RESOLUTION 2011 - 165 MOVED BY COUNCILLOR HORNE SECONDED BY COUNCILLOR SAULNIER

THAT Council for the Town of Parry Sound respond to the appeal of the Union des Municipalitiés du Québec (UMQ) for solidarity in helping the town of Lac-Mégantic and its residents rebuild their community in the wake of the tragedy caused by the July 5 derailment and explosion of an oil tanker train by contributing $1,000.00 to the UMQ-Lac-Mégantic 2013 Tragedy; and

THAT this resolution be circulated to the West Parry Sound Municipalities and to the Association of Municipalities of Ontario (AMO) and that they all be asked to match this donation; and

THAT this resolution also be sent to the Union des Municipalitiés du Québec (UMQ); and FURTHER that the resolution also be circulated to Ontario Small Urban Municipalities (OSUM), the Federation of Northern Ontario Municipalities (FONOM) and the Federation of Canadian Municipalities (FCM); and FURTHER that that a letter be sent to The Honourable Tony Clement, M.P., Parry Sound Muskoka, expressing concern over rail safety regulation and control including determining what hazardous materials are contained in rail cars and urging legislation be amended to include this information.

CARRIED 10. BY-LAWS


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10.1 Public Works 10.1.1 M.T.O. - Permission to Construct - Mill Lake Pedestrian Underpass Spokesperson: Peter Brown, Director of Public Works BY-LAW 2013 – 6243

Being a by-law to grant permission to the Ministry of Transportation to repair drainage issues affecting the Highway 400/Mill Lake Pedestrian Underpass. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of July, 2013.

10.2 Emergency and Protective Services 10.3 Administration 10.3.1 Downtown Business Association – Boundary Adjustment Spokesperson: Rob Mens, C.A.O. BY-LAW 2013 – 6238

Being a By-law to amend By-law 77-2720, a by-law to designate a Downtown Improvement Area, and to repeal By-law 85-3116. READ a FIRST and SECOND time, July 2, 2013, postponed until the July 16, 2013 Council Meeting. A recorded vote was requested for any and all amendments and for the third reading of the by-law. The following amendments were proposed: MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER THAT the by-law be amended to remove Market Square Park from the proposed Downtown Business Association boundaries. Recorded Vote - Amendment Borneman No Horne No Keith Yes McCauley No Saulnier Yes Williams No


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McGarvey Yes DEFEATED

MOVED BY COUNCILLOR WILLIAMS SECONDED BY COUNCILLOR KEITH THAT the by-law be amended to remove the Stockey Centre, the Ministry of Natural Resources, the Ontario Provincial Police and the Big Sound Marina from the Downtown Business Association boundaries. Recorded Vote - Amendment Borneman No Horne No Keith Yes McCauley No Saulnier Yes Williams Yes McGarvey No DEFEATED READ a THIRD time, PASSED, SIGNED and SEALED, this 16th day of July, 2013. Recorded Vote – Third and Final By-law Reading Borneman Yes Horne Yes Keith No McCauley No Saulnier Yes Williams No McGarvey Yes CARRIED

10.3.2 Appointment of Head under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) Spokesperson: Jackie Boggs, Deputy Clerk/EA BY-LAW 2013 - 6244

Being a by-law to appoint the Deputy Clerk as “Head” under the Municipal Freedom of Information and Protection of Privacy Act. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of July, 2013.


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10.4 Finance and POA Court Services 10.4.1 POA - Extension Agreement - NCO Financial Services Inc Brenda Dobson, Director of Finance and POA Court Services BY-LAW 2013 - 6245

Being a By-Law to authorize the execution of an extension to the Agreement with NCO Financial Services Inc. and the Town of Parry Sound. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of July, 2013.

10.5 Development and Leisure Services 10.5.1 Assumption and Naming of College Drive Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6246

Being a By-law to designate certain lands in the Town of Parry Sound to be a public highway and to name that highway College Drive. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of July, 2013.

10.5.2 Transfer of Town Lands Behind 43 Parry Sound Road

Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6247 Being a By-law to declare property surplus and identify a means of sale for Town owned property abutting 43 Parry Sound Road. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of July, 2013.



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READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of July, 2013.


THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES August 13, 2013

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DATE: August 13, 2013 TIME: 7:00 p.m. (6:00 p.m. – Closed) LOCATION: 52 Seguin Street – Gibson Street Entrance MEMBERS PRESENT: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Keith, Clr.

D. McCauley, Clr. K. Saulnier REGRETS: Clr. B. Horne ABSENT: Clr. D. Williams STAFF PRESENT: R. Mens, J. Boggs, P. Brown, D. Thompson, B. Dobson, A.

McNamara, J. Este PRESENTATIONS: None RESOLUTION 2013 - 165 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board (Boundary

Adjustment) b) personal matters about an identifiable individual, including municipal or local

board employees (Human Resources Functions, Performance Review) CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.5.1- Consent Application B15/2013(PS) - Mike & Gwene Yeates - 68 Church

Street/4 Station Street

10.5.1 - Rezoning Application Z13-03 - Albert Fuller - Former Town Waterworks Standpipe Property

1.3 Adoption of Agenda MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR BORNEMAN


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THAT the August 13, 2013 Council Meeting Agenda be approved as amended. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof None. 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR KEITH THAT we do now adjourn the regular meeting and declare the public meeting open.

CARRIED 2.1.1 Council held a public meeting to consider a proposed Zoning By-law Amendment

under Section 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open, the CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property. A notice was posted on the property and a notice was added to the Town’s website

Mr. John Este advised that the purpose of the proposed Zoning By-law

amendment would rezone part of Lot 25, Concession 1, geographic Township of McDougall now in the Town of Parry Sound, District of Parry Sound more particularly described as part of Parts 1 to 4, Plan 42R-14713, part of Part 4, Plan 42R-15179, part of Part 1, Plan 42R-16628 and Parts 1 and 2, Plan 42R-17371 located on the east side of Louisa Street north of 294 Louisa Street in the Town of Parry Sound form a “Restricted Industrial Holding (M1h)” zone, an “Environmental Protection (EP)” zone and a “Transportation and Utilities (T)” zone to a “Highway Commercial (C3)” zone. The effect of the proposed Zoning By-law amendment will be to allow various individual commercial buildings and uses on the property.

The Mayor invited those in favour of the proposed Zoning By-law amendment to

address Council. Mr. John Jackson, John Jackson Planner Inc. and Mr. Kirby Hall of K & C Hall Holdings Inc., the owner of the property, advised Council that they felt this was a reasonable use for this property because the development is good for the community. Mr. Jackson believes that all of Iain Laing’s concerns about the development, wetland, MTO involvement etc., have been addressed. Mr. Jackson provided a power point presentation of the marketing piece being


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utilized for the planned development. The Mayor invited those opposed to the proposed Zoning By-law amendment to address Council. Mr. Wendall Fisher, 130 Gibson Street stated that he is neither opposed to nor in favour of the proposed development advanced by K & C Hall Holdings Inc. but he was opposed to the zoning by-law amendment to the Draft Official Plan until Council has enough information to make an informed decision. Mr. Este advised that he had received no correspondence in regard to this matter.


The CAO then advised that notice of the proposed modification to the Draft Official Plan had been given by prepaid first class mail to the property owners within 120 metres of the subject property. A notice was posted on the property and a notice was added to the Town’s website.

Mr. Este advised that the purpose of the proposed modification to the Draft

Official Plan is to redesignate the lands as identified above from the Environmentally Sensitive and Industrial designation to the Highway/Service Commercial designation. The effect of the proposed modification would be to allow the development of the lands for various commercial uses.

The Mayor invited those in favour of the proposed modification to the Draft Official Plan to address Council. Mr. Jackson, again on behalf of K & C Hall Holdings Inc. stated they were in favour of the modification to the Draft Official Plan, which was triggered by the application to amend the Zoning By-law, because they feel that the area should be designated commercial and not industrial. They are also not adverse to a downtown impact study should the Town’s Planner, Iain Laing, require one.


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The Mayor invited those opposed to the proposed modification to the Draft Official Plan to address Council. No one spoke in opposition to the modification. Mr. Este advised that he had received no correspondence in regard to this matter. The Mayor advised that Council will consider this proposed modification to the Draft Official Plan at a future meeting. The public may, by letter, ask to be notified of the adoption of the Plan.

2.2 MOVED BY COUNCILLOR MCCAULEY

SECONDED BY COUNCILLOR BORNEMAN THAT we do declare the public meetings closed and the regular meeting reconvened.

CARRIED 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR MCCAULEY

THAT July 16, 2013 Regular Meeting Minutes be approved with the following amendment:

THAT Item 7.1 - Employment Contract – Taylor Elgie, By-law 2013-6248 should read By-law 2013-6249.

CARRIED

3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Jane Jones, Chair of Artists Round The Sound (ARTS) Re: Thank you letter for approving their application for the 2013 Municipal

Assistance Program (MAP). The money will be used to update their website to attract new members and visitors to their group and exhibitions.

(Circulated to Mayor and Council and sent to File)


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4.2 Peter Istvan Re: Update on the success of Pedaling for Parkinson’s – July 12-14, 2013. This

year they had over 100 riders participate and raised $92,000.00. (Circulated to Mayor and Council and sent to File) 4.3 Donald Sanderson, Chief Executive Officer, West Parry Sound Health Centre Re: Request for a contribution to support physician retention and recruitment. (Circulated to Mayor and Council and forwarded to Director of Finance for Follow-

up) 4.4 The Honourable Tony Clement, M.P., Parry Sound Muskoka Re: Response to Council’s letter regarding rail safety in light of the Lac Mégantic

tragedy. (Circulated to Mayor and Council and forwarded to C.A.O. for Follow-up) 4.5 District of Parry Sound Domestic Violence Coordinating Committee Re: Invitation to participate in the 10th Annual Walk for Community Safety on

Wednesday, October 2nd, 2013. (Circulated to Mayor and Council and forwarded to Deputy Clerk for follow-up) 5. DEPUTATION 5.1 Sarah Ridgley, YMCA Employment Service

Re: Introduced the services and supports provided to residents of Simcoe, Muskoka and Parry Sound--Health, Fitness and Recreation, Leadership Development, Community Development, Child Care, Camping and Environmental Education, Refugee and Services for newcomers to Canada, Youth Services, Literacy Services and Adult Education and Employment Services – Employers & Job Seekers. YMCA employment services includes: Job Matching: Job seekers are introduced to employers by YMCA staff with the hopes that a match can be made to meet their hiring needs, Placement and Incentives: Employers may be eligible to receive financial training incentives to provide on-the-job-training, including apprenticeship training. Free Job Posting Service: Our local Job Board and through Twitter @parrysoundyjobs

5.2 Wendall Fisher, Parry Sound Area Active Transportation Committee Re: Parry Sound Outdoor Recreation Guide. Mr. Fisher provided information to

Council regarding how to use the Recreation Guide and that they were available for the purchase price of $2.00 at Parry Sound Bikes, Bialkowski Trysport, White


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Squall and Above and Beyond. A Fall Fun Ride cycling event is scheduled for Saturday October 5 from 10:00 a.m. to Noon from the Parry Sound Mall to the McDougall Recreation Centre.

6. MAYOR & COUNCILLORS= REPORTS

Mayor and Councillors gave their reports on meetings attended and matters arising.

7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Performance Review – Brenda Dobson, Director of Finance and POA Court

Services Spokesperson: Rob Mens, C.A.O. RESOLUTION 2013 - 166 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

THAT the Performance Review dated August 2013 for Brenda Dobson be accepted.

CARRIED 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Public Works 9.1.1. Closure of existing Burritt Street and Isabella/Hillcrest Street Spokesperson: Peter Brown, Director of Public Works RESOLUTION 2013 - 168 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR KEITH

THAT Council accepts the recommendation from the Public Works Department to close the present Burritt Street at Isabella Street intersection due to safety concerns, and further to bring back a Bylaw to the next Council meeting authorizing the closure.

CARRIED 9.2 Emergency and Protective Services 9.3 Administration


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9.4 Finance and POA Court Services 9.4.1 Audited Consolidated Financial Statements for year-ended December 31, 2012. Spokesperson: Brenda Dobson, Director of Finance and POA Court Services RESOLUTION 2013 - 169 MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH THAT Council for the Town of Parry Sound does hereby accept the 2012 Audited

Consolidated Financial Statements as prepared by Gordon, Gingrich, Harris & Flemming, Chartered Accountants, attached as Schedule “A”.

CARRIED 9.4.2 Establishment of a 2014 Budget Schedule

Spokesperson: Brenda Dobson, Director of Finance and POA Court Services

RESOLUTION 2013 - 170 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

THAT Council hereby approves the “2014 Budget Schedule” as set out per “Schedule A” attached.

CARRIED 9.5 Development and Leisure Services 9.5.1 Consent Application B15/2013(PS) - Mike & Gwen Yeates - 68 Church Street/4

Station Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 167 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SAULNIER

THAT Council support Consent Application No. B15/2013/(PS) – Mike & Gwene Yeates – 68 Church Street/4 Station Street conditional on the removal of a frame shed and portable shed on the proposed severed lot and the payment of $2,500.00 cash in lieu of parkland dedication fees.

CARRIED

9.5.2 Rezoning of Former Fleck Street Road Allowance Spokesperson: Iain Laing, Director of Community Development


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THAT Council authorizes the rezoning of the former Fleck Street road allowance to allow a three unit multiple dwelling in addition to the uses allowed in the R2 zone at no cost to 905888 Ontario Inc.

CARRIED 9.5.3 Removal of Smelter Wharf Obstruction

Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2013 - 172

MOVED BY COUNCILLOR SAULNIER SECONDED BY COUNCILLOR KEITH

THAT the quote from Watech Services Inc. to install lifting rings on a concrete block off the wharf face of the Smelter Wharf and assist with the removal of the block in the amount of $4,900.00 + G.S.T., be approved.

CARRIED

9.5.4. Request for Proposals: Skate Park Equipment Spokesperson: April McNamara, Leisure Service Coordinator

RESOLUTION 2013 - 173 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR SAULNIER

THAT Council accept the proposal identified as Option 2 received from Canadian Ramp Company in the amount of $39,647.78 including HST, for the delivery and installation of modular skate park equipment, this being the only proposal received.

CARRIED 9.6 Other Business 10. BY-LAWS 10. Public Works 10.2 Emergency and Protective Services 10.3 Administration 10.3.1 Amendments to Retention By-law Spokesperson: Jackie Boggs, Deputy Clerk/EA


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BY-LAW 2013 - 6250

Being a by-law to amend Schedules “A” and “B” of By-law 2013-6200, a by-law to provide a schedule of retention periods for the records of the Town of Parry Sound and to establish a records management policy. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 13TH day of August, 2013.

10.4 Finance and POA Court Services 10.4.1 Letter of Agreement with MTO for Dedicated Gas Tax Funds for Public

Transportation Spokesperson: Brenda Dobson, Director of Finance and POA Court Services BY-LAW 2013 – 6251

Being a By-Law to authorize a Letter of Agreement between Her Majesty the Queen in right of Ontario, represented by the Ministry of Transportation for the Province of Ontario and the Corporation of the Town of Parry Sound, related to funding provided by the Province of Ontario to the Municipality under the Dedicated Gas Tax Funds for Public Transportation. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 13TH day of August, 2013.

10.5 Development and Leisure Services 10.5.1 Rezoning Application Z13-03 - Albert Fuller - Former Town Waterworks

Standpipe Property Spokesperson: Iain Laing, Director of Community Development BY-LAW 2013 – 6252

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law) as amended for property on Isabella Street (A. Fuller) READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 13TH day of August, 2013.

10.6 Other Business 10.6.1 CONFIRMING BY-LAW


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BY-LAW 2013 – 6253 Being a By-law to confirm the proceedings of Council.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 13TH day of August, 2013.


The Corporation of The Town of Parry Sound Council Meeting Minutes September 3, 2013

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Date: September 3, 2013 Time: 7:00 p.m. (Closed 6:30) Location: 52 Seguin Street – Gibson Street Entrance Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams Staff Present: R. Mens, J. Boggs, P. Brown, L. Middaugh, D. Thompson, B.

Dobson, T. Elgie, D. DiNicolo, T. Purdy, I. Laing, J. Este. The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: Resolution 2013 - 174 Moved By Councillor Horne Seconded By Councillor Saulnier THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board (Parry Sound Hydro

Corporation and Lakeland Holding Ltd.)

i) educating or training council members and no member shall discuss or deal with any matter in a way that materially advances the business of the Council; (Employment Positions-Recruitment).

Carried 1. Agenda 1.1 Additions to Agenda Item 9.4.3 was withdrawn by general consent. 1.2 Prioritization of Agenda 1.3 Adoption of Agenda Moved By Councillor Williams Seconded By Councillor Borneman

That the September 3, 2013 Council Meeting Agenda be approved. Carried


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Councillor Horne declared a pecuniary interest in Item 9.5.2 - Sewer Connection - Seguin Street Properties, as he is a Masonic Lodge member and Item 9.6.1 - Lot Grading for Construction/Development, as discussion may affect his personal property and left the room during deliberation and the vote for both items. Councillor McCauley declared a pecuniary interest in Item 9.5.1 - Sewer Connection – Seguin Street Properties as he is a Masonic Lodge member and left the room during deliberation and the vote.

2. Public Meeting 2.1 Moved By Councillor Saulnier

Seconded By Councillor Williams That we do now adjourn the regular meeting and declare the public meeting open.

Carried 2.1.1 Council held a public meeting to consider a Proposed Zoning By-law

Amendment under Sections 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open, the CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property. A notice was posted on the property and a notice was added to the Town’s website

Mr. Laing advised that the proposed Zoning By-Law amendment would rezone part of the closed Fleck Street Road Allowance, Registered Plan No. 96, Town of Parry Sound, District of Parry Sound more particularly described as Parts I and 2 Plan 42R-1 9534 from a “Residential Second Density (R2)” zone, to a “Special Provision (SP)” zone. The proposed “Special Provision” zone will allow a three unit multiple dwelling in addition to the uses allowed by the “Residential Second Density” zone. The effect of the proposed Zoning By-Law amendment is to allow the development of a three unit multiple dwelling on the property. The Mayor invited those in favour of the proposed Zoning By-law amendment to address Council. Wendall Allen, 14 Melissa St., spoke in favour of the proposed amendment but wanted to know where the water runoff will go. Unless the water goes down Railway Avenue and not down Melissa Street, he has no objection to it.


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The Mayor invited those opposed to the proposed Zoning By-law amendment to address Council. No one spoke in opposition to the amendment.

. Mr. Laing advised that he had received no correspondence in regard to this matter.


2.2 Moved By Councillor Borneman Seconded By Councillor Keith That we do declare the public meetings closed and the regular meeting reconvened.

Carried 3. Minutes and Matters Arising From Minutes 3.1 Adoption of Minutes Moved By Councillor McCauley Seconded By Councillor Saulnier

That the August 13, 2013 Regular Meeting Minutes be approved as circulated. Carried


Mr. Taylor Elgie, Parry Sound’s new Planner, was asked to introduce himself to the community. Mr. Elgie said he comes from the District of Muskoka and is looking forward to working with everyone. Councillor Saulnier asked Mr. Brown about the Gibson Street to Seguin Street entrance as cars tend to block the intersection when they see the red light at Seguin and James Streets. Mr. Brown replied that if people are blocking Seguin Street coming off of Gibson, that would be considered a provincial offense and the OPP should be contacted. Mr. Saulnier also asked how people contact Mr. Brown if they want to get their gnome ornaments back. Mr. Brown indicated that


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the OPP have picked them all up from the water treatment plant and if anyone wants to get their garden gnomes back they should contact the OPP directly.

Councillor Williams asked Ms. Boggs about how the process to implement the electronic agenda has been proceeding. Ms. Boggs indicated that although there are a few bugs to work out, it’s going well as a result of interdepartmental cooperation and good planning.

4. Correspondence 4.1 Jim MacCoubrey, President, 4-H Club Re: Preservation of nature and trees in Town parks and beaches. Request to be

on any tree preservation Committee of Council that may be struck. (Circulated to Mayor and Council and forwarded to Director of Public Works for

follow-up) 4.2 Keith Smith & Jim MacCoubray Re: Request to sit on a Parks Committee of Council to establish where and what

type of trees could be planted in memory of a loved one. (Circulated to Mayor and Council and forwarded to Director of Public Works for

follow-up) 4.3 Jack Patterson, President of the Algonquin Regiment Veterans’ Association Re: Information regarding the establishment of the Association’s headquarters in

Parry Sound and the Algonquin Pageant on November 2, 2013. (Circulated to Mayor and Council and forwarded to Deputy Clerk for filing) 4.4 Alicia Macklin Re: Request to establish a ice cream tricycle business through the streets and

trails of Parry Sound. (Circulated to Mayor and Council and forwarded to Revenue and Taxation

Supervisor for follow-up) 5. Deputations 6. Mayor & Councillors= Reports Mayor and Councillors gave their reports on meetings attended and matters arising.


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7. Ratification of Matters From Closed Agenda 8. Consent Agenda

8.1 National Dementia Strategy Resolution 2013 - 175 Moved By Councillor Borneman Seconded By Councillor Williams

Whereas Alzheimer’s disease and other dementias are progressive, degenerative diseases of the brain that cause thinking and memory to become seriously impaired; and Whereas Alzheimer’s disease and other dementias affect more than 500,000 Canadians currently and that this figure is projected to reach 1.1 million within a generation; and Whereas an estimated three million Canadians face the burden and challenges of providing care for those suffering with Alzheimer’s disease and other dementias; and Whereas there is no known cause or cure for this devastating illness; and Whereas the cost related to the health care system is in the billions and only going to increase, at a time when our health care system is already facing enormous financial challenges; and Whereas Canada, unlike many countries, does not have a national dementia strategy; and Whereas MP Claude Gravelle, Nickel Belt, has introduced Bill C-356, an Act respecting a National Strategy for Dementia, as he works for broad, all party and non partisan support for an issue that touches us all. His legislation calls for a national plan that includes the development of strategies in primary health care, in health promotion and prevention of illness, in community development, in building community capacity and care partner engagement, and investments in research; Now therefore, the Town of Parry Sound calls on all levels of government and the Federation of Canadian Municipalities to adopt a National Dementia Strategy, and urges all citizens of our communities to become more aware and engaged concerning the far-reaching effects of this devastating disease.

Carried


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9. Resolutions and Direction To Staff 9.1 Emergency and Protective Services 9.1.1 Engineering and Design - Fire Hall Retaining Wall

Spokesperson: Dave Thompson, Director, Emergency and Protective Services/Fire Chief Resolution 2013 - 176 Moved By Councillor Saulnier Seconded By Councillor Horne That the proposal for engineering and design services for the reconstruction of the Fire Hall Retaining Wall from Tulloch Engineering in the amount of $24,550 +HST be accepted and further that Council approve a transfer of budget dollars from the Fire Administration – Wages and Benefit budget lines in the amount of $25,000 to the “Fire Hall – Land Improvements – Capital”.

Carried

9.1.2 AODA – Information And Communication Standard (IASR) Spokesperson: Tammy Purdy, MLEO

Resolution 2013 - 177 Moved By Councillor McCauley Seconded By Councillor Borneman That Council amends the Customer Service Manual, attached as Schedule “A”, to meet the requirements of the Accessibility for Ontarian with Disabilities Act, 2005 (AODA), Integrated Accessibility Standards Regulation (IASR).

Carried Resolution 2013 - 178 Moved By Councillor Saulnier Seconded By Councillor Keith That Council approves the Accessible Municipal Publications Policy (AMPP), attached as Schedule “A”, to provide a method to ensure that all municipal publications are in a format that can be easily converted to another format.

Carried

Resolution 2013 - 179 Moved By Councillor McCauley Seconded By Councillor Williams


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That Council direct staff to implement the Public Space Design and Self Service Kiosks policy which is part of the Customer Service Manual, attached as Schedule “A”.

Carried

Resolution 2013 - 180 Moved By Councillor Horne Seconded By Councillor Saulnier That Council grants 2014 pre-budget approval in the amount of $40,000.00 to commence the process to develop and implement a new municipal website. The following amendment was proposed: Moved by Councillor Williams Seconded by Councillor Borneman That the $40,000 amount be removed from the resolution.

Defeated

Resolution 2013 - 180 Moved By Councillor Horne Seconded By Councillor Saulnier That Council grants 2014 pre-budget approval in the amount of $40,000.00 to commence the process to develop and implement a new municipal website.

Defeated

The following resolution was proposed: Resolution 2013 - 181 Moved by Councillor Williams Seconded by McCauley That staff be requested to undertake the RFP process for the development of a new Parry Sound website that would meet AODA requirements and fit within the financial parameters of the Town of Parry Sound.

Carried Resolution 2013 - 182 Moved By Councillor Borneman Seconded By Councillor McCauley

That Council grants 2014 pre-budget approval in the amount of $6,000.00 to commence the process to hire a NOHFC intern to assist with the


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municipal website and complete accessibility audits on all municipal websites.

Carried Resolution 2013 - 183

Moved by Councillor Keith Seconded by Councillor Saulnier That Council approves the municipal Website Policy, attached as Schedule “A”. The municipal website policy will provide procedures to aid in content management and to provide staff with a baseline for decisions with regard to the website.

Carried 9.2 Administration 9.3 Finance and POA Court Services 9.3.1 Request for Metered Utility Customer to be billed Flat Rate - 110 Isabella Street Brenda Dobson, Director of Finance and POA Court Services

Resolution postponed from June 4, 2013 Council meeting: Resolution 2013 - 128 Moved by Councillor Williams Seconded by Councillor Borneman That the request of Michael Parton to change his billing service at 110 Isabella Street from that of a Metered Residential ½ - ¾” service to that of a Flat Rate Residential ½-3/4” service, be denied.

Withdrawn Moved by Councillor McCauley Seconded by Councillor Keith That the resolution be withdrawn.

Carried

Resolution 2013 - 184 Moved by Councillor Saulnier Seconded by Councillor Keith That all future requests of metered utility customers to change their billing service from that of a “metered rate” to that of a “flat rate” be denied.


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The following amendment was proposed: Moved by Borneman, Seconded by Horne That the original 126 customers who volunteered to move from a flat rate to metered rates have until November 1st, 2013 to switch back to a flat rate, should they wish to, after which they will not be eligible to switch.

Carried The amended resolution was read: Resolution 2013 - 184 Moved By Councillor Saulnier Seconded By Councillor Keith That all future requests of metered utility customers to change their billing service from that of a “metered rate” to that of a “flat rate” be denied; and That the original 126 customers who volunteered to move from a flat rate to metered rates have until November 1st, 2013 to switch back to a flat rate, should they wish to, after which they will not be eligible to switch.

Carried

9.4 Development and Leisure Services 9.4.1 Town of Parry Sound Logo/Brand Spokesperson: Lynn Middaugh, Director of Development and Leisure Services

Resolution 2013 - 185 Moved by Councillor Borneman Seconded by Councillor Williams That upon the recommendation of the Waterfront Advisory Committee, Council adopt the attached Schedule “A” as the new Town of Parry Sound corporate logo.

Defeated The following direction was proposed: Direction Approved (For Direct Staff Follow-up) That the proposed town logo and slogan be put before the community for their consultation and feedback.

Carried


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9.4.2 Waterfront Advisory Committee 2013 Budget Spokesperson: Lynn Middaugh, Director of Development and Leisure Services

Resolution 2013 - 186 Moved by Councillor Horne Seconded by Councillor Keith That upon the recommendation of the Waterfront Advisory Committee, Council establish a Waterfront Advisory Committee Reserve and that any Waterfront Advisory Committee 2013 budget surplus be allocated to the 2014 Reserve.

Carried

9.4.3 Rezoning Application Z13-04 - K. & C. Hall Holdings Inc. - Louisa Street Spokesperson: Iain Laing, Director of Community Development Resolution 2013 - 187

Moved By Councillor McCauley Seconded By Councillor Borneman That Council deny Application No. Z13-04 to rezone part of Parts 1 to 4, Plan 42R-14713, part of Part 4, Plan 42R-15179, part of Part 1, Plan 42R-16628 and Parts 1 and 2 Plan 42R-17371.

Withdrawn

9.4.4 Request for Modification of Draft Official Plan - K. & C. Hall Developments Inc. Spokesperson: Iain Laing, Director of Community Development

Direction Approved (For Direct Staff Follow-up) That the request for a modification to the draft Official Plan by K. & C. Hall Developments Inc. be postponed to the September 17th Council meeting.

Carried

9.4.5 Funding for Smelter Wharf Repairs/Inspection Spokesperson: Iain Laing, Director of Community Development Resolution 2013 - 188

Moved by Councillor Saulnier Seconded by Councillor Horne That funding for the repairs and an underwater inspection at the Smelter Wharf approved by Resolutions 2013-132, 2013-133 and 2013-172 be taken from the Smelter Wharf Reserve Fund.

Carried


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9.5 Public Works 9.5.1 Quotation - Sewer Flushing and Cleaning Spokesperson: Peter Brown, Director of Public Works Resolution 2013 - 189 Moved by Councillor Williams Seconded by Councillor Borneman

That Council accept the quotation from The PipeSpy in the amount of $21,022, HST extra, for flushing and cleaning 15,900 meters of sanitary sewers and eleven (11) wet wells, this quotation being the lowest quotation of three (3) quotations received.

Carried

9.5.2 Sewer Connection - Seguin Street Properties Spokesperson: Peter Brown, Director of Public Works

Resolution 2013 - 190 Moved by Councillor Saulnier Seconded by Councillor Keith That Council authorize staff to provide written notice to the property owners listed on Schedule “A”, attached, that pursuant to By-Law 94-3678, their building must connect to the Town’s sanitary sewer main on Seguin Street, and further;

That the property owners be given a period of two years, from the date of notice, as per Resolution 2013-102.

Carried

9.5.3 Tender - Riding Lawn Tractor Spokesperson: Peter Brown, Director of Public Works Resolution 2013 - 191 Moved by Councillor Borneman Seconded by Councillor McCauley That Council accepts the bid from Allan Byer’s Equipment Ltd. in the amount of $10,070.58, for one (1) John Deere X750 Lawn Tractor, including taxes, Ontario Tire Stewardship fees, delivery and the trade-in of one (1) 1999 John Deere 455 tractor, this being the only tender received.

Carried

9.6 Other Business


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9.6.1 Lot Grading for Construction/Development Spokesperson: Councillor Dan McCauley Direction Approved (For Direct Staff Follow-up)

That building department staff investigate the feasibility of a Lot Grading Plan Submission Policy for new residential builds in the Town of Parry Sound and report back to Council by Nov.5/13.

Carried 10. By-Laws 10.1 Emergency and Protective Services 10.1.1 Agreement to Provide By-law Enforcement Services to Carling Township Spokesperson: Tammy Purdy, Municipal By-law Enforcement Officer By-law 2013 – 6254

Being a By-law to authorize the execution of an Agreement with the Corporation of the Township of Carling for shared By-law Enforcement Services. Read a First, Second and Third time, Passed, Signed and Sealed, this 3rd day of September, 2013.

10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.4.1 Removal of Holding Provision - M6 Developments Inc. - 12 College Drive Spokesperson: Iain Laing, Director of Community Development By-law 2013 – 6255

Being a By-law to amend By-law No. 2013-4653 (The Zoning By-law) as amended for part of Part 1, Plan 42R19887 (M6 Developments Inc.) Read a First, Second and Third time, Passed, Signed and Sealed, this 3rd day of September, 2013.

10.5 Public Works 10.5.1 By-Law to close the entrance/exit to Burritt Street Spokesperson: Peter Brown, Director of Public Works


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By-Law 2013 – 6256

Being a by-law to permanently close the entrance and exit to Burritt Street where it intersects with Hillcrest Ave and Isabella Street. Read a First, Second and Third time, Passed, Signed and Sealed, this 3rd day of September, 2013.

10.6 Other Business 10.6.1 Confirming By-Law By-Law 2013 – 6258 Being a By-law to confirm the proceedings of Council.

Read a First, Second and Third time, Passed, Signed and Sealed, this 3rd day of September, 2013.

11. Adjournment The Mayor adjourned the meeting at 9:35 p.m. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK

The Corporation of The Town of Parry Sound

Special Council Meeting Minutes – September 10, 2013

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Date: September 10, 2013

Time: 6:30 p.m.

Location: 52 Seguin Street – Gibson Street Entrance

Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams

Staff Present: R. Mens, P. Brown, D. Thompson, L. Middaugh, B. Dobson

The Mayor called the meeting to order at 6:30 p.m.

1. Agenda

1.1 Additions to Agenda

1.2 Prioritization of Agenda

1.3 Adoption of Agenda

1.3.1 Moved By Councillor Saulnier

Seconded By Councillor Horne

That the September 10, 2013 Special Council Meeting Agenda be approved as

circulated.

Carried


2. Public Meeting

3. Minutes and Matters Arising From Minutes



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3.1 Adoption of Minutes


4. Correspondence

5. Deputations

6. Mayor & Councillors= Reports

7. Ratification of Matters From Closed Agenda

8. Consent Agenda

9. Resolutions and Direction To Staff


9.2 Administration


9.3.1 2014 Budget Planning and Target Setting Session

Brenda Dobson, Director of Finance and POA Court Services

Brenda reviewed the Budget spreadsheet that outlined capital and one-time

projects for 2014 with Directors providing detail information support. Council was



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asked to also consider setting a tax rate target for which staff can work to as they

develop their departmental budgets.

Direction Approved (For Direct Staff Follow-up)

That the Dir of EMS/Fire Chief be directed to investigate the cost of refurbishing

the existing aerial truck.

Carried


That the Director of Public Works be directed to investigate the cost of a

refurbished mini-excavator and also the annual average cost of renting the

equipment.

Carried


That staff be directed to investigate WiFi for Market Square Park.

Carried


That our MP Tony Clement be approached to resolve the cost of repairs to the

Town Dock in light of DFO advising that there is a maximum of $40,000 in

matching funding available and total cost repairs are in the $400,000 range.

Carried


That staff be directed to prepare a 2014 Budget with a 1.5% tax rate increase.

Carried



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9.4.1 Free Usage: Charles W. Stockey Centre for the Performing Arts

Spokesperson: Lynn Middaugh, Director of Development and Leisure Services

Resolution 2013 - 192

Moved By Councillor McCauley

Seconded By Councillor Borneman

Whereas the Federal Government contributed millions of dollars to the

construction of the Charles W. Stockey Centre for the Performing Arts/Bobby Orr

Hall of Fame and continues to contribute towards the annual operating costs of

the Stockey Centre through the Canada Arts Presentation Fund:

Now Therefore Council grant free usage for use of the Charles W. Stockey

Centre by Minister Clement on October 7, 2013 for the purpose of hosting a

round-table delegation.

Carried

9.5 Public Works

9.6 Other Business

10. By-Laws


10.2 Administration



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10.5 Public Works

10.6 Other Business

10. Adjournment


____________________________ _________________________

JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK


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Date: September 17, 2013 Time: 7:00 p.m. (6:00 p.m. – Closed) Location: 52 Seguin Street – Gibson Street Entrance Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Keith, Clr.

D. McCauley, Clr. K. Saulnier, Clr. D. Williams Regrets: Clr. B. Horne Staff Present: R. Mens, J. Boggs, P. Brown, T. Elgie, L. Middaugh, C.

Ward, D. DiNicolo, I. Laing The Mayor called the meeting to order at 7:05 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: Resolution 2013 - 193 Moved By Councillor McCauley Seconded By Councillor Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: c) a proposed or pending acquisition or disposition of land for municipal or local

board purposes; (Municipal Boundary, Municipal Airport). Carried

1. Agenda 1.1 Additions to Agenda

9.6.2 - Other Business – Near North District School Board, Accommodation Review Committee (ARC) Support.

1.2 Prioritization of Agenda

9.4.3 - Request for Modification of Draft Official Plan – K. & C. Hall Developments Inc.

10.4.2 - Rezoning Application Z13-04 - K. & C. Hall Holdings Inc. - Louisa Street 9.6.2 - Near North District School Board, Accommodation Review Committee (ARC) Support

1.3 Adoption of Agenda Moved By Councillor Saulnier Seconded By Councillor Williams

That the September 17, 2013 Council Meeting Agenda be approved as amended.


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Carried


Councillor Saulnier declared a pecuniary interest with Item 9.4.1, as he is the owner of Georgian Bay Airways located on a Town water lot and left the room during deliberation and the vote.

2. Public Meeting 3. Minutes and Matters Arising From Minutes 3.1 Adoption of Minutes Moved By Councillor Keith Seconded By Councillor Borneman

That the September 3, 2013 Regular Meeting Minutes be approved as circulated.

Carried 3.2 Questions to Staff

Councillor Keith asked Mr. Brown about the water main leak on Sunset Drive. Mr. Brown indicated that a water main was leaking down the slope of land about 10 feet down from the top of the hill. This is an old pipe so it is brittle but the leak was fixed.

Councillor Saulnier asked Mr. Brown to provide details regarding yesterday’s natural gas leak incident. Mr. Brown said the incident occurred on Macklaim Drive and a natural gas leak was detected. Fire Chief Dave Thompson reported that it was fortunate that volunteer firefighter Wayne Gilbert lived on that street and emergency help was quick to respond. Approximately 29 homes were evacuated until the Town’s Union Gas representative arrived to investigate. It is also fortunate that we now have a Union Gas representative in the area. He came and capped the leak and all evacuated homes were tested for the presence of natural gas before people were allowed to return to their homes. There was a huge level of cooperation amongst all the groups involved.

Councillor Borneman asked about a meeting that Mr. Brown had with CN representatives at the Cascade Street crossing. Mr. Brown replied that the Town is scheduled to do some sidewalk repair and relocation right at the crossing. Signals will then be installed and the sidewalk will be returned. This work tentatively scheduled for the fall of this year.


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Mayor McGarvey asked when the Household Hazardous Waste collection section of the transfer station will be closed. Mr. Brown wasn’t sure but would check to let Council know {October 20th, 2013} Mayor McGarvey also wanted to know when leaf pick up was scheduled. Mr. Brown responded that it was not scheduled yet. Mayor McGarvey asked Mr. Brown to update the public on the MIII funding program we’re involved with. Mr. Brown replied that we have received official notification from the province that we will be provided with $2 million dollars in funding to reconstruct Forest Street.

4. Correspondence 4.1 CUPE - Sheila Olan-MacLean, President OCBCC

Re: Requesting a day of recognition for child care providers as Wednesday, October 30, 2013. (Circulated to Mayor and Council and forwarded to the Deputy Clerk for Follow-up)

4.2 Near North District School Board ARC Member, McDougall School – Kelly Krist

Re: Provision of Accommodation Review Committee’s (ARC) recommendations to the Near North District School Board regarding the Board’s intention to move grade 7 and 8 students from William Beatty, Nobel and McDougall schools to the Parry Sound High School. A request for support of the ARC’s recommendations. (Circulated to Mayor and Council and forwarded to the Deputy Clerk for Follow-up)

4.3 Joe Bossart Re: Mr. Bossart provided information to Mayor and Council regarding statistics of the spreading of human ashes (cremains). His information is that 70% of deceased individuals in Ontario are cremated which suggests that the illegal spreading of remains is likely to be a major issue for communities. (Circulated to Mayor and Council and forwarded to the Deputy Clerk for Follow-up)

5. Deputations 5.1 Cory Brunatti and Gord Cole, Parry Sound Canoe Club Re: Mr. Brunatti and Mr. Cole provided a brief background on the Parry Sound

Canoe Club which is part of the Georgian Nordic Ski Club and is a registered


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charity. They are requesting water access property use from the Town so they can build a clubhouse and operate their club in a more permanent footing.

The following direction was proposed: Direction (For Direct Staff Follow-up) That Council direct staff to provide Council with a recommendation regarding

Town property with water access for the use of the Parry Sound Canoe Club. 5.2 Kelly Krist, Near North District School Board (NNDSB), ARC member, McDougall

School Re: Request for Council support of the ARC Committee’s recommendations to

the Near North District School Board regarding the Board’s intention to move grade 7 and 8 students from Williams Beatty, Nobel and McDougall school to the Parry Sound High School.

Ms. Krist provided a background on the school closure situation. The ARC has recommended that the NNDSB consider a new build at one location for kindergarten to Grade 8 and Grades 9-12 all on one campus but separate buildings. This would allow the closure of the Parry Sound High School, McDougall and Nobel schools. The ARC recommendation to the NNDSB has received support from four municipalities, from Norm Miller, M.P.P. and Tony Clement, M.P. and 4 schools. September 25th is the NNDSB meeting where the ARC will present their report and their proposal. The NNDSB will make a decision regarding ARC’s recommendation sometime after that.

5.3 John Jackson with property owners Kirby Hall and Greg Hall, K & C. Hall

Developments. Re: 9.4.3 - Request for Modification of Draft Official Plan - K. & C. Hall Developments Inc. and 10.4.2 - Rezoning Application Z13-04 - K. & C. Hall Holdings Inc. - Louisa Street.

Mr. Jackson spoke on behalf of the owners and said that they were available for any questions Council may have regarding the rezoning application and the request to amend the Official Plan.

5.4 Jim MacCoubrey Re: Tree Memorial Program. Mr. MacCoubrey told Council that having just been back from a traveling vacation

he has found that this type of program is very popular all across Canada. He still considers planting a tree and providing a memorial stone for a loved one is a great project. He is still interested in sitting on any Parks Committee of Council should one be developed and would be honoured to serve.

6. Mayor & Councillors= Reports


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Mayor and Councillors gave their reports on meetings attended and matters arising. 7. Ratification of Matters from Closed Agenda 8. Consent Agenda

8.1 CUPE - Sheila Olan-MacLean, President OCBCC

Re: Requesting a day of recognition for child care providers as Wednesday, October 30, 2013. Resolution 2013 - 194 Moved By Councillor Saulnier Seconded By Councillor Keith Whereas years of research confirms the benefits of high quality child care for young children’s intellectual, emotional, social and physical development and later life outcomes; and Whereas child care promotes the well-being of children and responds o the needs of parents, child care workers and the broader community by supporting quality of life so that citizens can fully participate in and contribute to the economic and social life of their community; and Whereas many studies show trained and knowledgeable Early Childhood educators and child care staff are the most important element in quality child care, and that good wages and working conditions are associated with higher job satisfaction and morale, lower staff turnover which leads to high quality education and care; Therefore Be It Resolved that October 30, 2013 be designated the 13th annual “Child Care Worker and Early Childhood Educator Appreciation Day” in recognition of the education, dedication and commitment of child care workers to children, their families and quality of life of the community.

Carried

9. Resolutions and Directions to Staff 9.1 Emergency and Protective Services 9.1.1 EMS Ambulance Replacements for 2014

Spokesperson: Dave Thompson, Director of Emergency & Protective Services/Fire Chief


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Resolution 2013 - 195 Moved By Councillor Williams Seconded By Councillor McCauley That upon the recommendation of the EMS Advisory Committee the Town of Parry Sound approves the pre-budget submission for the replacement of two ambulances to be delivered in early 2014 and further that the supplier of record, Crestline, be awarded the contract for the supply of these two ambulances in the amount of $114,863.00 +HST each. The ambulances shall be funded from the EMS reserve fund in 2014.

Carried

9.2 Administration 9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.4.1 Lease Agreement: 2010137 Ontario Inc; Sound Boat Works Limited, and the

Town of Parry Sound Spokesperson: Lynn Middaugh, Director of Development and Leisure Services Direction Postponed (For Direct Staff Follow-up)

That Council direct staff to work with the Town’s solicitor to prepare lease agreements with 2010137 Ontario Inc. and Sound Boat Works, for use of Town property (land and water lots), at 71 Emily Street and 73 Emily Street respectively; and That the by-laws and agreements be brought forward to the October 15th Council meeting (subject to availability and solicitor's ability to draft agreements).

Postponed The following direction to postpone was proposed:

Direction Approved (For Direct Staff Follow-up) That the above direction be postponed so that staff can develop a proposed policy for town-owned property for use by private sector tenants and provide it to Council at the December 3rd Council meeting.

Carried 9.4.2 2013 International Sports Heritage Association Conference, Denver, Colorado, Spokesperson: Lynn Middaugh, Director of Development and Leisure Services Resolution 2013 - 196


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Moved By Councillor McCauley Seconded By Councillor Borneman That Council authorizes Cheryl Ward to attend the 2013 International Sports Heritage Association Conference in Denver, Colorado, USA, October 16-18, 2013, further to By-law No:2002-4549 which requires prior Council approval for attendance at seminars, conferences and conventions outside of the Province of Ontario.

Carried

9.4.3 Request for Modification of Draft Official Plan - K. & C. Hall Developments Inc. Spokesperson: Iain Laing, Director of Community Development Direction Defeated (For Direct Staff Follow-up)

That a modification to the draft Official Plan for the Louisa Street (K. & C. Hall Developments Inc.) property to allow Highway Service Commercial uses subject to the application of a holding symbol in the Zoning By-law that can be removed upon the completion of certain studies and the implementation of their recommendations be made and that the restriction of the Highway/Service Commercial designation to arterial roads be removed.

Defeated The following direction was proposed:

Direction Approved (For Direct Staff Follow-up) That the Draft Official Plan be modified by the addition of the following provision 3.2.46:

Special provisions applicable to part of Parts 1 to 4, Plan 42R-14713, part of Part 4, Plan 42R-15179, part of Part 1, Plan 42R-16628 and part of Parts 1 and 2, Plan 42R-17371 (east side of Louisa Street north of 294 Louisa Street): That these lands will be zoned with a holding symbol that will be removed upon the provision of an ecological site assessment on the dry land portion of the property to identify any habitat of threatened or endangered species/significant wildlife and the impact of the proposed development on such habitat; and That the phrase “certain arterial roads” be deleted from Section 3.2.41.

Carried 9.5 Public Works 9.5.1 Tender - Snow Removal Spokesperson: Peter Brown, Director of Public Works


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Resolution 2013 - 197 Moved By Councillor Keith Seconded By Councillor Saulnier

That Council accept the tender from Adams Brothers for snow removal on town streets, including traffic control when required, in the amount of $57.45 per hour for a tandem dump truck and $63.70 per hour for a loader, for a total of $121.15 per hour, plus HST, this tender being the lowest tender of two (2) tenders received.

Carried

9.5.2 Parks Management Plan Spokesperson: Peter Brown, Director of Public Works Direction Approved (For Direct Staff Follow-up)

That Council directs staff to develop a "Parks Management Plan" that will incorporate the following existing and new policies and procedures: 1. Integrated Pest Management Program - existing policy 2. Turf Management Program - existing policy 3. Pest Control Policy Guidelines - existing policy 4. Tree Maintenance/Removal Policy - existing policy 5. Parks and Open Spaces Inventory - existing document 6. Playground Maintenance Inspection Form - existing document 7. Commemorative Dedication Program Policy – new 8. Design of Public Spaces - existing policy

And further, that in place of a Parks Management Advisory Committee, the Director Public Works be directed to present a Parks Management Plan to the Public and Council for acceptance in the spring of 2014.

Carried

9.5.3 RFP Design and Engineering - Forest St. Reconstruction Spokesperson: Peter Brown, Director of Public Works Resolution 2013 - 198

Moved By Councillor Saulnier Seconded By Councillor Keith That Council accept the proposal from Tulloch Engineering, in the estimated amount of $186,789 for the design and pre-engineering of the Forest Street Reconstruction Project, this proposal being the lowest proposal and most inclusive of three (3) proposals received.

Carried 9.6 Other Business


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9.6.1 Minister Rickford, Minister of State (Science and Technology, and Federal

Economic Development Initiative for Northern Ontario) - Invitation to Visit Parry Sound

Spokesperson: Councillor Keith Saulnier Direction Approved (For Direct Staff Follow-up)

That Council extend an invitation to Minister Greg Rickford, Minister of State (Science and Technology, and Federal Economic Development Initiative for Northern Ontario), and Minister Clement, MP Parry Sound-Muskoka, to visit Parry Sound.

Carried

9.6.2 Near North District School Board (NNDSB) Accommodation Review Committee (ARC) Report

Resolution 2013 - 199 Moved By Councillor Williams

Seconded By Councillor Borneman That Council for the Town of Parry Sound support the report for ARC Committee Parry Sound Family of Schools dated June 25, 2013, attached as Schedule “A” and the Parry Sound ARC Recommendations and Considerations outlined in the Report.

Carried 10. By-Laws 10.1 Emergency and Protective Services 10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.4.1 MasterCard Sponsorship Agreement Spokesperson: Cheryl Ward, General Manager Stockey Centre and Bobby Orr

Hall of Fame. By-law 2013 – 6259

Being a By-Law to authorize the execution of an agreement between MasterCard International Incorporated and the Corporation of the Town of Parry Sound for a Five Year Event Sponsorship for The Bobby Orr Hall


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of Fame and MasterCard-Bobby Orr Celebrity Golf Classic (2014-2019). Read a First, Second and Third time, Passed, Signed and Sealed, this 17th day of September, 2013.

10.4.2 Rezoning Application Z13-04 - K. & C. Hall Holdings Inc. - Louisa Street Spokesperson: Iain Laing, Director of Community Development By-law 2013 – 6257

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law) as amended, for property on Louisa Street (K. & C. Hall Holdings Inc.). Read a First, Second and Third time, Passed, Signed and Sealed, this 17th day of September, 2013.

10.4.3 Rezoning Application Z13-05 - 905888 Ontario Inc. (currently owned by the Town

of Parry Sound) Spokesperson: Taylor Elgie, Planner By-law 2013 – 6260

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law) as amended, for property on Fleck Street (905888 Ontario Inc.). Read a First, Second and Third time, Passed, Signed and Sealed, this 17th day of September, 2013.

10.4.4 Site Plan Approval Application - M6 Developments Inc. - 12 College Drive Spokesperson: Iain Laing, Director of Community Development By-law 2013 – 6261

Being a By-law to grant Site Plan Approval and authorize the execution and registration of a development agreement with M6 Developments Inc. (12 College Drive). Read a First, Second and Third time, Passed, Signed and Sealed, this 17th day of September, 2013.

10.5 Public Works 10.6 Other Business 10.6.1 Confirming By-Law


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By-Law 2013 – 6262 Being a By-law to confirm the proceedings of Council.

Read a First, Second and Third time, Passed, Signed and Sealed, this 17th day of September, 2013.

11. Adjournment


The Corporation of The Town of Parry Sound Council Meeting Minutes October 1, 2013

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Date: October 1, 2013 Time: 7:00 p.m. (Closed 6:00 p.m.) Location: 52 Seguin Street – Gibson Street Entrance Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

D. McCauley, Clr. K. Saulnier, Clr. D. Williams Regrets: Clr. B. Keith Staff Present: R. Mens, J. Boggs, P. Brown, L. Middaugh, D. Thompson, T.

Elgie The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: Resolution 2013 - 200 Moved By Councillor McCauley Seconded By Councillor Borneman THAT pursuant to Section 239(2) and (3) of the Municipal Act, S.O. 2001, c.25, as amended, Council of the Corporation of the Town of Parry Sound moves to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board; (Parry Sound Hydro

Corporation and Lakeland Holding Ltd.) b) personal matters about an identifiable individual, including municipal or local

board employees (Personnel Update) c) a proposed or pending acquisition or disposition of land for municipal or local

board purposes; (Municipal Airport).

Carried 1. Agenda 1.1 Additions to Agenda 1.2 Prioritization of Agenda 10.4.1 – Adoption of Official Plan 1.3 Adoption of Agenda Moved By Councillor Saulnier Seconded By Councillor Borneman


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That the October 1, 2013 Council Meeting Agenda be approved. Carried

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof None. 2. Public Meeting 3. Minutes and Matters Arising From Minutes 3.1 Adoption of Minutes Moved By Councillor Williams Seconded By Councillor Borneman

That the September 10, 2013 Special Meeting Minutes and the September 17, 2013 Regular Meeting Minutes be approved as circulated.


Councillor Borneman asked Mr. Brown about the road cut on Isabella Street and when that might be completed, and he asked about the timelines for when the work on the court house steps will be finished. Mr. Brown stated that Public Works staff will be working on the Isabella Street road cut to ensure it is completed before winter. As for the court house steps, Mr. Brown spoke with the contractor hired by the Ministry of Attorney General to undertake the work and they estimate another 8-10 weeks before the steps are complete.

4. Correspondence 4.1 Dennis Purcell, Bancroft and Hastings Highlands Disaster Relief Committee Chair Re: Minister of Municipal Affairs and Housing declaration as disaster areas for

the purpose on the Ontario Disaster Relief Assistance Program (ODRAP). Mr. Purcell is requesting financial assistance due to heavy floods and the resulting infrastructure damage to homes and small businesses.

(Circulated to Mayor and Council and forwarded to the Deputy Clerk for follow-up) 4.2 Sylvia Jones, MPP, Dufferin – Caledon Re: Aggregate Recycling Promotion Act, Bill 56, a private member’s bill promoting

the use of recycled aggregate products for construction projects funded by public


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money. (Circulated to Mayor and Council and forwarded to Director of Public Works for

follow-up) 5. Deputation 5.1 Eric McIntyre Re: Anchors of the Atlantic and Seattle ships located at Belvedere Heights. Mr. McIntyre provided background on the anchors that have been on display at

Belvedere Heights since the 1960’s. He is requesting that they be relocated so they can be displayed more accessibly for the public and with the respect they deserve. Belvedere Board has been approached and they are willing to have the anchors relocated but have no money to contribute to this process.

Mayor McGarvey indicated that this has been discussed at the Waterfront

Committee of Council and Ms. Middaugh will be bringing a Report and Recommendation (R&R) forward to Council in the near future.

6. Mayor & Councillors= Reports Mayor and Councillors gave their reports on meetings attended and matters arising. 7. Ratification of Matters from Closed Agenda 8. Consent Agenda

8.1 Bancroft and Hastings Highlands Disaster Relief Committee

Resolution 2013 - 201 Moved By Councillor Horne Seconded By Councillor McCauley Whereas the Bancroft and Hastings Highlands Disaster Relief Committee has been established to respond to community need after severe flooding in April caused significant damage in Bancroft and Hastings Highlands; and

Whereas this is a joint effort between the Town of Bancroft and The Municipality of Hastings Highlands which has been appointed in accordance with the Ministry of Municipal Housing and Affairs; and

Whereas following an assessment by the Ministry of Municipal Housing and Affairs, the Bancroft and Hastings Highlands Disaster Relief Committee has set a


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financial goal of $87,500 which we are seeking to raise by October 31, 2013; and

Whereas the province tops up private funds raised to the amount that is needed to pay eligible claims at 90 per cent, up to a maximum of $2:$1 ratio;

Now therefore be it resolved that Council for the Town of Parry Sound does hereby donate $1,000.00 to the Bancroft and Hastings Highlands Disaster Relief Committee.

Carried 8.2 International Walk to School Day – October 9, 2013

Resolution 2013 - 202 Moved By Councillor Williams Seconded By Councillor McCauley

Whereas Wednesday, October 9, 2013, is International Walk To School Day. On this day, millions of children, parents, and community leaders around the world will walk to school together to promote safety, health, physical activity and concern for the environment.

Whereas The Town of Parry Sound wishes to participate in the International

Walk To School Day. The countries participating in this event include, Canada, United States, Mexico, Chile, Brazil, Great Britain, Ireland, France, Spain, Sweden, Denmark, Germany, Italy, India, Australia, and New Zealand, and other countries around the globe (20 countries in total).

Whereas International Walk To School Day helps promote an increase in

physical activity. It can also help to reduce traffic congestion, improve air quality and helps children to learn safe pedestrian and cycling skills.

Be it resolved that the Town of Parry Sound Council extends a friendly challenge to all students to participate in the International Walk To School Day on October 9, 2013 and walk to school.

Carried

9. Resolutions and Direction To Staff 9.1 Emergency and Protective Services 9.2 Administration 9.2.1 Strategic & Business Planning Guidelines


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Spokesperson: Rob Mens, CAO

Resolution 2013 - 203 Moved by Councilor Horne Seconded by Councilor Saulnier That the Strategic & Business Planning Guidelines as attached to the October 1, 2013, CAO's Report & Recommendation be approved.

Carried 9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.5 Public Works 9.5.1 Tender - Winter Sand Spokesperson: Peter Brown, Director of Public Works

Resolution 2013 - 204 Moved by Councilor Borneman Seconded by Councilor McCauley That Council accept the tender from Fowler Construction in the amount of $13.81 per tonne, plus HST, for the supply, delivery, blending and stacking of 300 tonnes of winter sand, this being the only tender received.

Carried 9.5.2. Tender - Snow Plowing Spokesperson: Peter Brown, Director of Public Works

Resolution 2013 - 205 Moved by Councilor Saulnier Seconded by Councilor Horne That Council accepts the snow plowing tender from Lawson Landscapes for a two year term in the total amount of $170.00, plus HST, for each plowing event of the Municipal Lot, Fire Hall Lot, St. Andrews Lot and the Gibson St./Seguin St. Lot, and further; That Council accepts the snow plowing tender from R.T. General Construction for a two year term in the total amount of $210.00, plus HST, for each plowing event of the Windsor Lot, Miller St. Lot and the Stockey Centre Lot, and further; That Council accepts the snow plowing tender from Custom Landscaping for a


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two year term in the total amount of $45.00, for each plowing event of the C.P. Station Lot, and further; That Council accepts the snow plowing tender from Adams Brothers for a two year term in the total amount of $55.10, plus HST, for each plowing event of the James St. Upper and Lower Lots, and further; That Council accepts the snow plowing tender from Schlager Inc. for a two year term in the total amount of $30.00, plus HST, for each plowing event of the Dog Pound Lot on MacFarlane Street.

Carried 9.6 Other Business 10. By-Laws 10.1 Emergency and Protective Services 10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.4.1. Adoption of new Official Plan Spokesperson: Taylor Elgie, Planner, Rick Hunter, Planscape By-law 2013 - 6263 Being a By-law to adopt an Official Plan for the Town of Parry Sound.

Read a First, Second and Third time, Passed, Signed and Sealed, this 1st day of October, 2013.

10.5 Public Works 10.6 Other Business 10.6.1 Confirming By-Law By-Law 2013 – 6264 Being a By-law to confirm the proceedings of Council.


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Read a First, Second and Third time, Passed, Signed and Sealed, this 1st day of October, 2013.



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Date: October 15, 2013 Time: 7:00 p.m. (5:30 p.m. – Closed) Location: 52 Seguin Street – Gibson Street Entrance Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams Staff Present: R. Mens, J. Boggs, T. Purdy, D. Thompson, P. Brown, J.

Este, T. Elgie, L. Middaugh. The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: Resolution 2013 - 206 Moved By Councillor Williams Seconded By Councillor Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees. (Employment Contract, Performance Review, Personnel) d) labour relations or employee negotiations (Organizational Chart Revision-

Development and Leisure Services). i) educating or training council members and no member shall discuss or deal with

any matter in a way that materially advances the business of the Council. (Future of REDAC)

Carried 1. Agenda 1.1 Additions to Agenda 1.2 Prioritization of Agenda 10.1.1 - EMS Contract Renewal 10.1.2 - Emergency Plan Identified Positions 1.3 Adoption of Agenda Moved By Councillor McCauley Seconded By Councillor Borneman

That the October 15, 2013 Council Meeting Agenda be approved. Carried


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Councillor Williams declared a pecuniary interest regarding Item 9.5.2. - Wakefield & Dufferin Reconstruction Funding, as he owns property on Wakefield Street. Councillor Williams left the room during Council’s deliberation and the vote.

2. Public Meeting 3. Minutes and Matters Arising From Minutes 3.1 Adoption of Minutes Moved By Councillor Horne Seconded By Councillor Saulnier

That the October 1, 2013 Regular Meeting Minutes be approved as circulated. Carried


Councillor Keith asked Mr. Brown the status of the advance green at the traffic light at Bowes and Forest. Mr. Brown answered that the plan is to install an advance green in the near future, perhaps by the end of next week.

Councillor Keith asked Mr. Brown when the traffic arms would be going in at the railroad crossing at Cascade. Mr. Brown answered that he was asked by CN Rail to provide some assistance with the sidewalk as it needs to be realigned. Currently Mr. Brown is waiting for locates and will be rerouting the pedestrian traffic slightly north. After that CN will come in and install the traffic arms. This is scheduled for completion by the end of this year. Councillor Keith asked Mr. Brown about the Parry Sound signage on Highway #400 coming into Town at the south entrance. There is quite a lot of brush in front of the sign. Mr. Brown answered that staff don’t normally take care of clearing highway brush but he said he’d look into it.

4. Correspondence 4.1 Heather Murch Re: An invitation to attend the Bridges Out of Poverty Initiative – Workshop -

October 24, 2013 at the Bobby Orr Community Centre from 9:00 am to 4:00 p.m. The workshop will help all organizations think about the steps people had to


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take before they even came through our doors, how our organizations can better meet their needs, and how we as a community can improve our poverty-reduction strategies.

(Circulated to Mayor and Council and forwarded to the C.A.O. for follow-up) 4.2 Lyle Clarke, Executive Vice President, Stewardship Ontario Re: Second quarterly payment ($11,216.65) from industry funded blue box

program. Packaging and printed paper companies are responsible to fund 50% of the net cost of the residential Blue Box recycling program through Stewardship Ontario.

(Circulated to Mayor and Council and forwarded to the Public Works Admin.

Assist. for follow-up) 4.3 Harold and Angie Lowndes Re: The Lowndes have made a noise complaint regarding the air conditioning

equipment and the refrigeration unit installed outside of the Pioneer Gas Bar next door to their home.

(Circulated to Mayor and Council and forwarded to the Municipal By-law

Enforcement Officer for follow-up) 4.4 Éric Forest, President of UMQ-Union des Municipalités du Québec, Mayor of

Rimouski Re: Thank you letter to Mayor, Council and the citizens of Parry Sound for the

donation to assist with the rebuilding of Lac-Mégantic. (Circulated to Mayor and Council, Senior Leadership Team and forwarded to file) 5. Deputation 5.1 Colin Dobeil Re: Stop the Drop Mr. Dobeil brought Council up to date with the Stop the Drop campaign. The

purpose of the campaign was to engage the Great Lake public in lake-oriented issues. Stop the Drop recruited over 20,500 members over the summer. Mr. Dobeil wanted to speak to the understanding that climate change effects all the lakes pretty much the same. However with respect to cyclical conditions of rain, all of the Great Lakes are currently at their average level, except Lake Huron.

Mr. Dobeil is proposing to all the municipalities he comes before that indicators be set up right now and then design an indices of revenues from marinas, hospitality venues and real estate businesses to gather information for the


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provision to other government bodies.

Mr. Dobeil concluded that more information can be found at www.stopthedrop.ca. Membership is free.

5.2 Mr. Lowndes – Noise complaint. Mr. Lowndes spoke to Council about their concerns regarding the noise from

Pioneer Gas Bar. They are the only ones affected by the noise due to the proximity of their home to the gas bar.

6. Mayor & Councillors= Reports Mayor and Councillors gave their reports on meetings attended and matters arising. 7. Ratification of Matters From Closed Agenda 7.1 Organization Chart Revision: Department of Development & Leisure Services Spokesperson: Lynn Middaugh, Director of Development and Leisure Services Resolution 2013 - 207 Moved By Councillor Keith Seconded By Councillor Saulnier

That Council approve the revised Organization Chart for the Department of Development and Leisure Services, per Schedule “A” attached.

Carried

7.2 Employment Contract – Manager of Water Systems, Kyle Hall Spokesperson: Peter Brown, Director of Public Works By-law 2013 - 6265 Being a By-law to authorize the execution of an Employment Contract with Kyle

Hall as the Manager of Water Systems, effective November 4, 2013. Read a First, Second and Third time, Passed, Signed and Sealed, this 15th

day of October, 2013. 7.3 Performance Review - Rob Mens, CAO Spokesperson: Mayor Jamie McGarvey Resolution 2013 - 208 Moved By Councillor Keith Seconded By Councillor Saulnier That the performance review for Rob Mens dated October, 2013 be approved.

Carried

http://www.stopthedrop.ca/


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8. Consent Agenda 8.1 English as a Second Language Week – October 20 – 26, 2013. Teachers of English as a Second Language Association of Ontario

Resolution 2013 - 209 Moved By Councillor McCauley Seconded By Councillor Borneman Whereas Ontario has been the destination of choice for many immigrants who have added to the diversity of the province by bringing their culture, customs and language, even as they endeavour to acquire the ability to communicate in English; and Whereas the community of English as a Second Language learners are represented in all aspects of society. They are students in elementary and secondary schools, universities, colleges, public and private schools, adult education students pursuing literacy and basic skills, participants in workplace-training programs, researchers and subjects, volunteers and workers, employees and business owners, labourers and professionals, neighbours and friends; and Whereas the professional organization Teachers of English as a Second Language (TESL) Ontario hosts a conference in Toronto each year consisting of workshops, research symposia and a technology fair to maintain and expand the skills and abilities of its members; Now Therefore Be It Resolved that Mayor and Council of the Town of Parry Sound do hereby proclaim October 20th to 26th, 2013 as English as a Second Language Week”.

Carried

8.2 Appointment to the Parry Sound Downtown Business Association Board Resolution 2013 - 210

Moved By Councillor Saulnier Seconded By Councillor Keith That upon the recommendation of the Parry Sound Downtown Business Association Board of Directors, Katrine Floegel Martin be appointed to serve as a Board member on behalf of Murray Orr, owner of Orr’s Fine Meats & Deli, for a term ending November 30, 2014.

Carried


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8.3 Waste Reduction Week – October 21 – 27, 2013 Resolution 2013 - 211

Moved By Councillor Borneman Seconded By Councillor Williams Whereas the generation of solid waste and the needless waste of water and energy resources are recognized as global environmental problems; and Whereas provincial governments have an important role to play in promoting waste reduction, reuse, recycling, composting and other conservation measures; and Whereas communities, businesses and organizations across Canada have committed working together to raise awareness of these issues during Waste Reduction Week in Canada, and Now Therefore Be It Resolved That Mayor and Council for the Town of Parry Sound proclaims October 21-27, 2013 Waste Reduction Week in Canada.

Carried

9. Resolutions and Direction to Staff 9.1 Emergency and Protective Services 9.1.1 Municipal Dog Licence Program. Spokesperson: Tammy Purdy, Municipal By-law Enforcement Officer Direction (For Direct Staff Follow-up)

That Council direct staff to implement a new Animal Control By-law detailing the changes proposed in the October 15, 2013 report to Council; and

Further, staff is directed to notify the public, per Council’s Notice Policy, of the proposed changes and bring forward the by-law for Council’s consideration at the November 05, 2013 meeting. The following amendment to the proposed changes was proposed: Moved by Councillor Keith Seconded by Councillor Williams That the fine for not providing an address and not providing notification if a licenced dog died be changed to a $50.00/fine instead of the proposed $150.00.

Carried


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Direction Approved (For Direct Staff Follow-up) That Council direct staff to implement a new Animal Control By-law detailing the changes proposed in the October 15, 2013 report to Council; and

Further, staff is directed to notify the public, per Council’s Notice Policy, of the proposed changes and bring forward the by-law for Council’s consideration at the November 5, 2013 meeting.

Carried 9.1.2 Reallocating Feral Cat Funding Spokesperson: Tammy Purdy, MLEO Direction Approved (For Direct Staff Follow-up)

That Council direct staff to use the Feral Cat Program funding in the amount of $3500 to host a Spay/Neuter Day event in November 2013. Said event will be in partnership with the OSPCA High Volume spay/Neuter Clinic.

Carried 9.2 Administration 9.2.1 Mission Park - Playground Equipment - Web Climber Spokesperson: Rob Mens, C.A.O. Resolution 2013 - 212

Moved By Councillor Keith Seconded By Councillor Saulnier That a 'web climber' playground structure be purchased from ABC Recreation Ltd. at a cost of $31,305.31 + HST and approximately $1,000 for ground preparation costs by the Public Works Dept. to be financed as follows: Surplus community and sponsorship funds raised: $ 21,400.00 Parks Reserve $ 11,000.00* TOTAL $ 32,000.00* *actual and final amount will depend on actual HST

Carried 9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.4.1 Renaming Smelters Wharf Spokesperson: Lynn Middaugh, Director of Development and Leisure Services


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Resolution 2013 - 213 Moved By Councillor Borneman Seconded By Councillor Williams That upon the recommendation of the Waterfront Advisory Committee, Council rename Smelters Wharf to Sunset Wharf.

Defeated

9.4.2 Renaming Salt Dock Road Spokesperson: Lynn Middaugh, Director of Development and Leisure Services Direction Defeated (For Direct Staff Follow-up)

That upon the recommendation of the Waterfront Advisory Committee, Council direct staff to seek public input on the name change of Salt Dock Road from the residents on Salt Dock Road.

Defeated 9.4.3 'Seattle' and 'Atlantic' Anchors Spokesperson: Lynn Middaugh, Director of Development and Leisure Services Direction Approved (For Direct Staff Follow-up)

That upon the recommendation of the Waterfront Advisory Committee, Council direct staff to work with Belvedere Heights regarding a plan to relocate the 'Seattle' and 'Atlantic' anchors to the Stockey Centre so that they are recognized as historical artifacts integral to the history of Parry Sound; and That the plan include repairing the landscaping area at Belvedere Heights once the anchors have been removed; and That the relocation plan come to a November Council meeting for approval.

Carried

9.4.4 Council Approved Sign Application Spokesperson: John Este, CBO

Resolution 2013 - 214 Moved By Councillor Saulnier Seconded By Councillor Horne That the Chief Building Official is authorized and directed to issue a Sign Permit for a sign on the Bowes Street Road allowance in front of number 80, according to the conditions on Schedule A, attached.

Carried


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9.5 Public Works 9.5.1 Parry Sound Canoe Club Spokesperson: Peter Brown, Director of Public Works

Direction (For Direct Staff Follow-up) That Council direct staff to prepare a lease agreement between the Town and the Parry Sound Canoe Club for the use of property adjacent to the William

Street Park. The following amendment to the direction was proposed: Moved by Councillor Williams Seconded by Councillor McCauley That the location be changed to Yvonne Williams Park.

Carried Direction Approved (For Direct Staff Follow-up) That Council direct staff to prepare a lease agreement between the Town and the Parry Sound Canoe Club for the use of property adjacent to the Yvonne Williams Park.

Carried 9.5.2 Wakefield & Dufferin Reconstruction Funding Spokesperson: Peter Brown, Director of Public Works

Resolution 2013 - 215 Moved By Councillor McCauley Seconded By Councillor Borneman That Council resolve that the highest priority for the Small, Rural and Northern Municipal Infrastructure Fund - Capital Program is the rehabilitation of Wakefield Street and Dufferin Street, including roadwork, watermain, sanitary and storm sewer replacement and further, That Council authorize staff to submit an Expression of Interest for pre-screening to the Ministry of Rural Affairs and in the event that the pre-screening submission is successful, that staff engage C.C. Tatham & Associates Ltd. for preparation and costing of the project in order to submit a full application on the Town's behalf.

Carried 9.6 Other Business


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9.6.1 Airport - Found Aircraft Debt Deferral Spokesperson: Councillor Borneman Resolution 2013 - 216 Moved By Councillor Saulnier Seconded By Councillor Keith

Whereas found Aircraft Canada Inc. has been unable to meet certain of its financial obligation to the Parry Sound Area Municipal Airport Commission, resulting in a termination of the lease on Hanger #2 and the Boardroom space; and Whereas those lease payments are used to finance the long term debt principal and interest payments to the Township of Seguin and the Town of Parry Sound, and the default by Found will have serious impact on the financial stability of the Airport; Now Therefore Be it Resolved That Council of the Town of Parry Sound does hereby approve the deferral of the long term debt principal and interest payments to the Town of Parry Sound until January 1, 2016, and further, Interest at prime less 1% shall accrue until that date, and become payable together with the principal amount, or the interest be added to the principal and the terms for repayment be established at that time.

Carried 10. By-Laws 10.1 Emergency and Protective Services 10.1.1 EMS Contract Renewal Dave Thompson, Director of Emergency and Protective Services By-law 2013 - 6266

Being a By-law to authorize the execution of an agreement between the West Parry Sound Health Centre and the Town of Parry Sound for the provision of Emergency Medical Services for three years (2014-2016). Read a First, Second and Third time, Passed, Signed and Sealed, this 15th day of October, 2013.

10.1.2 Emergency Plan Identified Positions Spokesperson: Dave Thompson, Director of Emergency & Protective


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Services/Fire Chief By-law 2013 – 6267 Being a By-law to amend By-law 2004-4669, a By-law to adopt a Emergency Management Program, and to repeal By-law 2011 - 6006. Read a First, Second and Third time, Passed, Signed and Sealed, this 15th day of October, 2013.

10.2 Administration 10.2.1 Closed Meeting Investigator Fee Increase Spokesperson: Jackie Boggs, Deputy Clerk/EA By-law 2013 – 6268

A by-law to appoint Local Authority Services (LAS) Ltd. as Parry Sound's Closed Meeting Investigator and to repeal By-law 2007-5127. Read a First, Second and Third time, Passed, Signed and Sealed, this 15th day of October, 2013.

10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.4.1 Fleck Street Service Manager Housing Facility Agreement Spokesperson: Taylor Elgie, Planner By-law 2013 - 6269

Being a By-law to authorize the execution of a Service Manager Housing Facility Agreement between the District of Parry Sound Social Services Administration Board, 905888 Ontario Inc. (the applicant/the proponent) and the Corporation of the Town of Parry Sound.

Read a First, Second and Third time, Passed, Signed and Sealed, this 15th day of October, 2013.

10.4.2 Fleck Street Purchase and Sale Agreement Spokesperson: Taylor Elgie, Planner By-law 2013 - 6270

Being a By-law to authorize the execution of an Agreement of Purchase and


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Sale between 905888 Ontario Inc. and the Corporation of the Town of Parry Sound.


10.5 Public Works 10.6 Other Business 10.6.1 Parry Sound Area Airport Commission Representation Spokesperson: Councillor Paul Borneman By-law 2013 – 6271 Being a by-law to amend the Airport Commission Agreement with the

Township of Seguin. Read a First, Second and Third time, Passed, Signed and Sealed, this 15th day of October, 2013.

10.6.2 Confirming By-Law By-Law 2013 – 6272 Being a By-law to confirm the proceedings of Council.



The Corporation of The Town of Parry Sound Council Meeting Minutes November 5, 2013

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Date: November 5, 2013 Time: 7:00 p.m. (6:00 p.m. – Closed) Location: 52 Seguin Street – Gibson Street Entrance Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. D. Williams Regrets: Clr. K. Saulnier Staff Present: R. Mens, J. Boggs, P. Brown, L. Middaugh, D. Thompson, T.

Elgie The Mayor called the meeting to order at 7:15 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: Resolution 2013 – 217 Moved By Councillor Williams Seconded By Councillor McCauley THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees. (Performance Review, Personnel) d) labour relations or employee negotiations (Organizational Chart Revision-

Public Works) i) educating or training council members and no member shall discuss or deal with

any matter in a way that materially advances the business of the Council. (Parry Sound Power/Lakeland Merger)

Carried 1. Agenda 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda Moved By Councillor Williams Seconded By Councillor Horne

That the November 5, 2013 Council Meeting Agenda be approved as circulated. Carried



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2. Public Meeting 3. Minutes and Matters Arising From Minutes 3.1 Adoption of Minutes Moved By Councillor Keith Seconded By Councillor McCauley

That the October 15, 2013 Regular Meeting Minutes be approved as circulated. Carried


Councillor Keith asked Mr. Brown about the most recent wind storm we experienced and how Operations staff were able to handle it. Mr. Brown replied that Operations staff were called to a downed tree on Spruce Street and another one on Ashwood Street up on Belvedere Heights. The tree on Ashwood took a power line down and the Fire Department attended. Parry Sound power reinstated power quite quickly. Sewage pumping stations lost power so staff were preparing to roll out generators. Power came back shortly thereafter. An electronic computer device at the sewage plant was lost but has since been replaced. As for the expected heavy rains, staff have had the sweeper out and have been cleaning out gutters and catch basins to ensure those areas are clear. Councillor Borneman asked about the expected work on Bowes Street. Mr. Brown replied that the road portion from the CN bridge to Great North Road will be four laned and milled and man hole and water valve lids will be replaced. Mayor McGarvey asked about paper leaf pick up. Mr. Brown replied that staff are going around town picking up what is paper bagged and left at the curb. This should last for the next two weeks at least. Councillor McCauley asked Dave Thompson about this being the time of year to change the batteries in your smoke alarms. Dave Thompson spoke about a number of programs that have been undertaken by the Emergency and Protective Services Department regarding the maintenance and installation of smoke alarms. This spring John Tuck, Parry Sound’s Fire Prevention/Public Education Officer, visited every house in Parry Sound to ensure that everyone has them. Parry Sound also has a Seniors Program, where a member of the Fire Department will attend their home and check their smoke alarms to ensure they are in good working order. The most recent program provided free carbon monoxide detectors and over 100 of them were installed into social services housing. The Hawkins-Gignac Foundation provided the free carbon monoxide


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detectors. Mr. Thompson advised the public that when you change your batteries in your smoke detectors you should also change the batteries in your carbon monoxide detectors as well.

4. Correspondence 4.1 Phyllis Davidson Re: Concerns about the Seguin/James Street intersection following the accident

that took place there on Friday October 11, 2013. (Circulated to Mayor and Council and forwarded to the Director of Public Works

for follow-up) 4.2 Honourable Tony Clement, M.P. Re: Thank you note for the use of the Prelude Room at the Stockey Centre for

the First Nations round table discussion. (Circulated to Mayor and Council and forwarded to file) 4.3 Michael Healey, Custom Builder Re: Concerns regarding a culvert replacement on Marion Street and water

service issues on Isabella Street related to both his properties. (Circulated to Mayor and Council and forwarded to the Director of Public Works

for follow-up) 4.4 Lorraine LeBlanc, Alzheimer Society Sudbury-Manitoulin Re: Thank you letter for Parry Sound Council’s support of a National Dementia

Strategy. (Circulated to Mayor and Council and forwarded to file) 4.5 Glen Hodgson, Chair, West Parry Sound District Museum Re: Thank you letter for Parry Sound Council’s support of the museum and

specifically the recent initiative to restore the ranger cabin on tower hill. Council and staff support for the project has been inspirational, particularly the support of Peter Brown, Director of Public Works. The Museum Board is also grateful for the amazing response from the community for the cabin project and the surrounding gardens. Hundreds of hours of volunteer time and investments from various businesses and tradespeople have contributed to the restoration of Tower Hill.

(Circulated to Mayor and Council, forwarded to file)


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5. Deputation 5.1 Tracy Pawis, “Walking With Our Sisters” Re: Informing Council and the public about an art installation commemorating

aboriginal women in Canada who have gone missing or have been murdered in the last 20 years. It will be in Parry Sound January 20-31 of 2014.

Ms. Pawis, owner of Parry Sound’s new art gallery, G’zaagin spoke to Council about this commemorative art installation that was conceived by Métis Espanola artist Christi Belcour. It consists of 1,723 pairs of handmade moccasin vamps (tops of moccasins) from craftspeople all over North America--1200 pairs represent a missing or murdered aboriginal woman. The 6 year, 32-stop North American tour is to raise awareness of violence against indigenous women. It is estimated that over 600 aboriginal women in Canada have vanished without a trace in the last 20 years—over a dozen women from our area with inadequate inquiry into their disappearance or murders paid by the media, the general public, politicians and even law enforcement.

This commemorative art installation will be at the Museum on Tower Hill from

January 20-31, 2014. Parry Sound is the tour’s third stop but the first stop in Ontario.

Ms. Pawis said that fund raising efforts are underway to assist the exhibit with the

logistics (space rental and materials), to promote the exhibit (posters and media) and to get the exhibit to the next destination, in this case to Winnipeg.

The following direction was proposed: Direction Approved (For Direct Staff Follow-up) That a resolution be brought forward to the November 19th regular meeting of

Council to provide a donation for the Walking With Our Sisters exhibit. Carried

6. Mayor & Councillors= Reports Mayor and Councillors gave their reports on meetings attended and matters arising. 7. Ratification of Matters From Closed Agenda 7.1 Performance Review – Iain Laing Spokesperson: Rob Mens, C.A.O.


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Resolution 2013 -218 Moved By Councillor Keith Seconded By Councillor Horne

That the performance review dated October, 2013 for Iain Laing be accepted. Carried

8. Consent Agenda 8.1 Lung Month – November 2013 Resolution 2013 - 219

Moved By Councillor McCauley Seconded By Councillor Borneman Whereas, in the Town of Parry Sound and throughout Ontario, one in five residents lives with lung disease; and Whereas, lung disease is one of the most prevalent, deadly and costly chronic diseases; and Whereas, the Town of Parry Sound supports all measures designed to advance and protect the health of its citizens and of Ontarians; and Whereas, to increase awareness of lung health issues and to inform Ontarians about the importance of their lung health, the Ontario Lung Association has designated the month of November Lung Month, Now, Therefore, Mayor and Council of the Town of Parry Sound do hereby proclaim November, 2013 as "Lung Month" in the Town of Parry Sound.

Carried

8.2 Royal Canadian Legion Tag Day – November 9, 2013

Resolution 2013 - 220 Moved By Councillor Horne Seconded By Councillor Keith That the Council for the Town of Parry Sound does hereby approve Tag Day for the Royal Canadian Legion on November 9, 2013.

Carried 8.3 Parry Sound Downtown Business Association Resignations from the Board


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Resolution 2013 - 221 Moved By Councillor McCauley Seconded By Councillor Borneman That Council accepts with regret the resignation of Perry Harris, representing Jeans Unlimited, and Claire Anderson, representing The Cabin, from the DBA Board of Directors; and That Council would like to extend their thanks for their time and effort working as a Board member with the Parry Sound Downtown Business Association.

Carried

8.4 Parry Sound Downtown Business Association Appointment to the Board of Directors

Resolution 2013 - 222 Moved By Councillor Keith Seconded By Councillor Horne That Council for the Town of Parry Sound appoint Brittany Mahnke to represent White Squall on the Parry Sound Downtown Business Association’s Board of Directors, for a term ending November 30, 2014.

Carried

9. Resolutions and Direction To Staff 9.1 Emergency and Protective Services 9.2 Administration 9.2.1 Council Meeting Dates - 2014 Spokesperson: Jackie Boggs, Deputy Clerk/EA Resolution 2013 - 223 Moved By Councillor Borneman Seconded By Councillor Williams

That pursuant to By-law No. 2012-6129, Section 3, paragraph 4, Council approves Schedule "A", as attached, which provides the schedule of dates for the 2014 Regular meetings of Council.

Carried 9.2.2 New OPP Billing Model Spokesperson: Rob Mens, C.A.O.


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Resolution 2013 - 224 Moved By Councillor Keith Seconded By Councillor Horne That whereas the Town's 2012 OPP net policing costs after Ontario Municipal Partnership Funding (OMPF) grant of $756,100 is $408.50 / household compared to an average of $109.00 / household for the municipalities of McDougall, Seguin and Carling; and Whereas the Town is the urban service centre for the West Parry Sound and broader surrounding area; and Whereas the Council of the Town of Parry Sound fully supports the OPP and Ministry of Community Safety and Correctional Services' billing model principles of fairness and transparency; and Whereas smaller urban municipalities that are not part of an upper tier government in general, pay a disproportionate share of OPP policing costs due to the inherent social community fabric of those municipalities and those that surround them, Now therefore be it resolved that the Council of the Town of Parry Sound fully endorses the Ministry of Community Safety and Correctional Services and OPP's new billing model.

Carried

9.3 Finance and POA Court Services 9.4 Development and Leisure Services 9.5 Public Works 9.5.1 Roof Repair – Waste Water Treatment Plant & Public Library Spokesperson: Peter Brown, Director of Public Works Resolution 2013 - 225 Moved By Councillor Borneman Seconded By Councillor Williams

That Council accepts the tender from J.G. Fitzgerald & Sons Ltd. in the amount of $145,000, plus HST, for the repair of the Waste Water Treatment Plant roof and the Parry Sound Public Library roof, this tender being the only qualifying tender of two (2) tenders received.

Carried


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Resolution 2013 - 226 Moved By Councillor Keith Seconded By Councillor Horne That the Library roof repair be funded as follows: Library Reserve: $60,000.

$47,000 budget shortfall for the Library roof repair: Reserve for Rate Stabilization. Carried

9.6 Other Business 10. By-Laws 10.1 Emergency and Protective Services 10.1.1 Lease Agreement with the Parry Sound Area Planning Board Spokesperson: Dave Thompson, Director of Emergency & Protective Services/Fire Chief By-law 2013 – 6273

Being a By-Law to authorize the execution of an Agreement Between the Parry Sound Area Planning Board and The Corporation of The Town of Parry Sound for Lease of a specified portion of the Fire/Emergency Services Complex at 4 Church Street, Parry Sound. Read a First, Second and Third time, Passed, Signed and Sealed, this 5th day of November, 2013.

10.2 Administration 10.3 Finance and POA Court Services 10.4 Development and Leisure Services 10.4.1 Site Plan Approval Application – Alexei Klimov – 81 River Street Spokesperson: Taylor Elgie, Planner By-law 2013 - 6274

Being a By-law to grant Site Plan Approval and authorize the execution and registration of a development agreement with Alexei Klimov (81 River St.). Read a First, Second and Third time, Passed, Signed and Sealed, this 5th day of November, 2013.


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10.4.2 Request for Deeming By-law – Hands the Family Help Network Spokesperson: Taylor Elgie, Planner By-law 2013 – 6275

Being a By-law to deem certain lots in the Town of Parry Sound not to be part of a registered Plan of Subdivision (Hands the Family Help Network). Read a First, Second and Third time, Passed, Signed and Sealed, this 5th day of November, 2013.


Read a First, Second and Third time, Passed, Signed and Sealed, this 5th day of November, 2013.

11. Adjournment

The next Regular Council meeting will take place on November 19th at 7:00 p.m. at which time Chris Litschko, CEO of Lakeland Holdings Inc. will make a presentation to Council and the public regarding the proposed Parry Sound Hydro Corporation/Lakeland Holdings Inc. merger. A Special Council meeting has been called during which a Public Meeting will be held to receive comments from the public. The Special meeting is scheduled for December 2nd, 2013 at the Bobby Orr Community Centre for 7:00 p.m.




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Date: November 19, 2013 Time: 7:00 p.m. Location: 52 Seguin Street – Gibson Street Entrance Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Keith, Clr.

D. McCauley, Clr. K. Saulnier, Clr. D. Williams Regrets: Clr. B. Horne Staff Present: R. Mens, J. Boggs, D. DiNicolo, P. Brown, L. Middaugh, T.

Elgie, J. Este, C. Ward, B. Dobson The Mayor called the meeting to order at 7:00 p.m. 1. Agenda 1.1 Additions to Agenda 1.2 Prioritization of Agenda

10.4.6 – Proposed Waterfront Development - Memorandum of Understanding for the Lease of Town Owned Lands

1.3 Adoption of Agenda Moved By Councillor Williams Seconded By Councillor Borneman

That the November 19, 2013 Council Meeting Agenda be approved as amended. Carried


Mayor McGarvey declared a pecuniary interest in Item 10.4.5 as his spouse works for this organization. Deputy Mayor B. Keith presided over the meeting when Mayor McGarvey left the room during Council discussion and the vote.

2. Public Meeting 3. Minutes and Matters Arising From Minutes 3.1 Adoption of Minutes Moved By Councillor Saulnier Seconded By Councillor Keith

That the November 5, 2013 Regular Meeting Minutes be approved as circulated.


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Carried


Councillor Keith asked Mr. Brown how well the Town made out with all the high winds experienced this past week. Mr. Brown replied that there were no concerns. Staff made an effort to ensure that catch basins were clean. No significant trees dropped and staff are keeping an eye on things. Older trees will be removed before the end of the year. Preventative maintenance is carried out by staff on an ongoing basis.

Councillor Borneman asked for an update on the asphalt on Bowes Street and rail crossing at Cascade. Mr. Brown replied that due to weather, the paving company is backed up somewhat. He noticed that they are raising the manholes so he hopes the work will be done within the next week, weather permitting. Mr. Brown indicated that Cascade Street is ready from the Town’s perspective and CN should be working on our crossing soon. He is hopeful it will be done by the end of this year.

Councillor Borneman asked about the flurry of emails regarding Avenue Road and where that situation sits. Mr. Mens updated Council. There were two issues; offsite storm water and a zoning issue. It has been determined that the zoning is in compliance and that the offsite storm water management is a matter between property owners and not the Town.

Mayor McGarvey asked Mr. Brown if residents can take their old drywall to the transfer station. Mr. Brown answered that they can and they will be charged by the load. A C-can has been provided so the drywall stays dry until it is picked up for disposal.

4. Correspondence 4.1 Sheila Nicholas, Chair of TESL Ontario Re: Thank you letter for Council’s support and proclamation that the week of

October 20-26, 2013 as English as a Second Language Week. (Circulated to Mayor and Council and forwarded to file) 4.2 Patricia Coles, Chair of Sponsoring Committee, 295 MacPherson Squadron,

Royal Canadian Air Cadets Re: Request to use the ice surface of the Bobby Orr Community Centre for

Sunday June 8, 2014 for their Annual Review. This year is the Squadron’s 70th year.


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(Circulated to Mayor and Council and forwarded to Leisure Services Co-ordinator

for follow-up) 4.3 James Chirico, H. BSc, M.D., F.R.C.P. (C), MPH, Medial Officer of

Health/Executive Officer North Bay Parry Sound District Health Unit Re: Accommodation Issues with the North Bay Office Health Unit. Dr. Chirico

will be presenting a proposal to Council, in the near future, that outlines the Health Unit’s proposal to seek new office space to improve its services to all its member communities, without increasing local financial burden.

(Circulated to Mayor and Council and forwarded to Director of Finance and POA

Court Services.) 4.4 Wendall Fisher, Chair, Parry Sound Active Transportation Committee Re: Thank you letter for Council’s ongoing support of active transportation

initiatives in the Parry Sound Area. (Circulated to Mayor and Council and forwarded to file) 5. Deputations 5.1 Jeffery Hawkins, Hands TheFamilyHelpNetwork Re: Hands TheFamilyHelpNetwork

Mr. Hawkins reintroduced Hands TheFamilyHelp Network to the community and shared their capital investment plans—a projected 1.1M to 1.3M dollars. Mr. Hawkins said that a separate request to Council for financial assistance will be forthcoming.

5.2 Wendall Fisher, Active Transportation Committee Teryl Faulkner from the North Bay Parry Sound Health Unit Re: The Connecting Link – Parry Sound Drive to Nobel Road Mr. Fisher and Ms. Faulkner are requesting that the Town complete a section of

the fitness trail between Parry Sound Drive from the YMCA to Nobel Road. The section is only about 400-500 metres long and they feel a separate integrated path is crucial for walking and bike riding safety.

5.3 Cheryl Ward, General Manager, Stockey Centre for Performing Arts Re: International Sports Heritage Association Award Ms. Ward spoke of the conference she attended in Denver this past fall where

the Bobby Orr Hall of Fame won an award for a short video about the Hall of Fame. Ms. Ward showed the video to Council and the public.


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5.4 Roger Alexander, Chair of the Board of Parry Sound Hydro Corporation Chris Litschko, CEO of Lakeland Holding Ltd. Re: Proposed Merger between Parry Sound Hydro Corporation and Lakeland

Holding Ltd. Mr. Alexander provided the background regarding the proposed merger. His

presentation about the proposed merger is available at the Town Office and on the Town website. The Public Meeting is scheduled for December 2nd, 2013 at the Bobby Orr Community Centre at 7:00 p.m. The presentation will be made once again and the public will be able to provide comments and ask questions about the proposed merger.

6. Mayor & Councillors= Reports Mayor and Councillors gave their reports on meetings attended and matters arising. 7. Ratification of Matters From Closed Agenda 8. Consent Agenda 8.1 Walking With Our Sisters Art Exhibit

Resolution 2013 - 227 Moved By Councillor McCauley Seconded By Councillor Borneman Whereas an estimated 600 aboriginal women in Canada have vanished without a trace in the last 20 years, including over a dozen women from our area; and Whereas there has been little interest shown by the media, the general public or elected officials; and Whereas the Walking With Our Sisters art exhibit, commemorating the missing and murdered indigenous women of Canada, displays 1,723 pairs of handmade moccasin vamps from craftspeople all over North America with 1,200 pair of vamps representing a missing or murdered aboriginal woman; and Whereas the Walking With Our Sisters art exhibit was created to raise awareness of these disturbing facts and has planned a 6 year, 32-stop North American tour; and Whereas this exhibit will be showing at the Museum on Tower Hill on January 10-31, 2014; and


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Whereas local fundraising initiatives to assist with the cost of mounting this art exhibit have raised almost $1,600; Now therefore be it resolved that Council for the Town of Parry Sound will donate $500.00 towards this important exhibit and request other municipal councils in the West Parry Sound District consider making a donation as well.

Carried

9. Resolutions and Direction To Staff 9.1 Emergency and Protective Services 9.2 Administration 9.3 Finance and POA Court Services 9.3.1 Multifunction Copier/Printer Request for Quotations Spokesperson: Dan DiNicolo, IT Systems Coordinator

Resolution 2013 - 228 Moved By Councillor Saulnier Seconded By Councillor Keith That Council accept the quotation supplied by Near North Business Machines to enter into a three-year Lease Agreement with CIT Financial for Multifunction Copier Equipment and; That staff be directed to bring forward a by-law to authorize the lease agreement at the December 3, 2013 meeting of Council.

Carried

9.3.2 Deemed one-third expense allowance portion of the remuneration of members of Council or local board.

Spokesperson: Brenda Dobson, Director of Finance and POA Court Services

Resolution 2013 - 229 Moved By Councillor Williams Seconded By Councillor McCauley That Council approves that the Corporation of the Town of Parry Sound continues the deemed one-third expense allowance portion of the remuneration of the members of Council or local boards as set out By-Law 2008-5173.

Carried


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9.4 Development and Leisure Services 9.4.1 Big Sound Marina: i) Direction to Call for Proposals; ii) Divestiture Discussions Spokesperson: Lynn Middaugh, Director of Development and Leisure Services Direction Approved (For Direct Staff Follow-up)

That Council direct staff to prepare a Request for Proposals (RFP) for the operation of Big Sound Marina.

Carried

Direction Approved (For Direct Staff Follow-up) That Council direct staff to enter into discussions with Small Craft Harbours regarding the divestiture of Big Sound Marina.

Carried 9.5 Public Works 9.5.1 FIT Program Support Resolution Spokesperson: Peter Brown, Director of Public Works

Resolution 2013 - 230 Moved By Councillor Keith Seconded By Councillor Saulnier Whereas capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 3.0; and Whereas the Province's FIT Program encourages the construction and operation of rooftop solar generation projects (the "Projects"); and Whereas pursuant to the FIT Rules, Version 3.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in these Applicants being offered a FIT Contract prior to other Persons applying for FIT Contracts; Now Therefore Be It Resolved That Council of the Town of Parry Sound supports the construction and operation of the Projects anywhere in the Town of Parry Sound; and Further this resolution's sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application of Projects or any other purpose.


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This resolution shall expire twelve (12) months after its adoption by council. FIT reference number: _______________

Carried 9.6 Other Business 10. By-Laws 10.1 Emergency and Protective Services 10.2 Administration 10.3 Finance and POA Court Services 10.3.1 Interim Tax By-Law for 2014 Brenda Dobson, Director of Finance and POA Court Services By-law 2013 – 6277

Being a By-Law to provide for an interim tax levy for the payment of taxes, and for penalty and interest at 1 1/4 percent per month for 2014. Read a First, Second and Third time, Passed, Signed and Sealed, this 19th day of November, 2013.

10.4 Development and Leisure Services 10.4.1 Fleck Street: Declaration of Surplus Lands Spokesperson: Taylor Elgie, Planner By-law 2013 – 6278

Being a By-law to declare property surplus and confirm the sale of a Town owned property (former Fleck Street Road allowance).


10.4.2 Rezoning Application - 81 River St - Lifting of Holding Provision Spokesperson: Taylor Elgie, Planner By-law 2013 - 6279

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended, to remove a holding provision ("h" symbol") from part of Lots 9 and 10,


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Plan 21, Louisa Street west side, Town of Parry Sound, (81 River St). Read a First, Second and Third time, Passed, Signed and Sealed, this 19th day of November, 2013.

10.4.3 Appointment of Building Inspector Spokesperson: John Este, Chief Building Official By-law 2013 – 6280 Being a by-law to appoint a building inspector.


10.4.4 Custodial RFP – Town Office, Public Washrooms, Fire Station Spokesperson: John Este, Chief Building Official By-law 2013 – 6281

Being a by-law to authorize an agreement with S&B Janitorial for Custodial Services. Read a First, Second and Third time, Passed, Signed and Sealed, this 19th day of November, 2013.

10.4.5 CP Station: Festival of the Sound Lease Agreement Spokesperson: Lynn Middaugh, Director of Development and Leisure Services By-law 2013 – 6282

Being a By-law to amend By-law 2012-6176, a by-law to authorize the execution of an agreement between the Town of Parry Sound and Festival of the Sound for the rental of the CP Station. Read a First, Second and Third time, Passed, Signed and Sealed, this 19th day of November, 2013.

10.4.6 Proposed Waterfront Development - Memorandum of Understanding for the Lease of Town Owned Lands Spokesperson: Taylor Elgie, Planner By-law 2013 – 6283

Being a By-law to authorize the execution of a Memorandum of Understanding (MOU) between the Corporation of the Town of Parry Sound and DDMJ Construction.


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Read a First and Second time, The following amendment to the MOU (Schedule “A”) was proposed: Moved by Councillor Keith Seconded by Councillor McCauley That the following Section be added to the MOU: Section 12. n): That the Lease Agreement contain clauses and conditions relative to a development schedule addressing the various components of the development.

Carried Read a Third time, Passed, Signed and Sealed this 19th day of November, 2013.

Direction (For Direct Staff Follow-up)

That Council provide direction as to the number of parking spaces to be retained in public ownership on the Town owned lands. Town staff recommends 70 spaces be reserved for public use and the applicant has proposed 30 spaces. The directed amount of parking spaces shall then be inserted into the MOU prior to its execution. The following amendment was proposed: That the direction be reworded to read the applicant has proposed 40 double spaces instead of 30 spaces. The direction with the amendments was then considered: Direction Approved (For Direct Staff Follow-up) That Council provide direction as to the number of parking spaces to be retained in public ownership on the Town owned lands. The applicant has proposed 40 double parking spaces. The directed amount of 40 double parking spaces shall be inserted into the MOU prior to its execution.

Carried

10.5 Public Works 10.5.1 MIII Forest St. Funding Agreement Spokesperson: Peter Brown, Director of Public Works


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By-law 2013 - 6284

Being a by-law to authorize the execution of a Transfer Payment Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Rural Affairs (MRA), under the Municipal Infrastructure Investment Initiative (MIII) Capital Program, and The Corporation of the Town of Parry Sound. Read a First, Second and Third time, Passed, Signed and Sealed, this 19th day of November, 2013.

10.6 Other Business 10.6.1 Confirming By-Law By-Law 2013 – 6285 Being a By-law to confirm the proceedings of Council.


The Corporation of The Town of Parry Sound Council Meeting Minutes December 3, 2013

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Date: December 3, 2013 Time: 7:00 p.m. (6:00 p.m. – Closed) Location: 52 Seguin Street – Gibson Street Entrance Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams Staff Present: R. Mens, J. Boggs, P. Brown, D. Thompson, L. Middaugh, T.

Purdy Resolution 2013 - 231 Moved By Councillor Horne Seconded By Councillor Keith THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees (Council Committees)

c) a proposed or pending acquisition or disposition of land for municipal or local board purposes (Parry Sound/McDougal Boundary)


any matter in a way that materially advances the business of the Council (Report on Lot Grading)

Carried 1. Agenda 1.1 Additions to Agenda 1.2 Prioritization of Agenda 10.2. - Parry Sound Power / Lakeland Merger 1.3 Adoption of Agenda Moved By Councillor Keith Seconded By Councillor Williams

That the December 3, 2013 Council Meeting Agenda be approved as amended. Carried

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof None declared.


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2. Public Meeting 3. Minutes and Matters Arising From Minutes 3.1 Adoption of Minutes Moved By Councillor Borneman Seconded By Councillor Williams

That the November 19, 2013 Regular Meeting Minutes be approved as circulated.


Councillor Keith asked Mr. Brown about the status of the library roof. Mr. Brown is hoping it will be done by the end of this week. Unfortunately the Waste Water Treatment Plant roof may not be done this year due to colder weather and different roofing materials.

Councillor Horne requested an update on the courthouse wall. Mr. Brown confirmed that this is not a Town project however staff have been watching it closely. The contractor has asked for an extension of the parking spaces lease. Staff have a concern about snow removal and sidewalk use over the winter.

Councillor Borneman asked about pavement cuts out of season. How does the Town control this during the winter months? Mr. Brown replied that Beatty Street is still completely under the responsibility of the contractor, the Town has not assumed the sidewalks yet. If they move away from it for the winter they are responsible for it over the winter. Tudhope Street sidewalks have not been assumed by the Town yet either because they are incomplete. Work elsewhere in Town, such as gas company digs, many municipalities have a by-law dictating the time of the year they can dig. Although the Town tells companies requesting digs that they can’t dig after December 1st, we don’t have a by-law that dictates this.

The following direction was proposed: Direction Approved (For Direct Staff Follow-up) That staff be directed to investigate a by-law regarding regulations for digging.

Carried

Councillor McCauley asked Chief Thompson about new legislation regarding


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carbon monoxide detectors. Chief Thompson reported that there is new legislation, which should received Royal Assent very soon, called the Hawkins-Gignac Act (Bill 77) making carbon monoxide alarms mandatory in all Ontario homes with fuel-burning appliances or heating systems, fireplaces, or attached garages. This will be enforced by the Fire Department and there will be a public education program rolling out shortly. Councillor Keith asked if there were opportunities for marketing partnerships to assist with the public education. Chief Thompson said yes absolutely. Fire departments have done this many times and will be partnering with area municipalities and private businesses to inform and educate the public.

4. Correspondence 4.1 J.M. Patterson, President, Algonquin Regt. Veteran’s Association Re: Request to waive cancellation penalty for a booking at the Stockey Centre (Circulated to Mayor and Council and forwarded to Director of Development and

Leisure Services for follow-up – Item 9.4.3 this evening) 4.2 Citizens Finance Advisory Committee Re: Recommendation to have staff undertake a fact finding initiative to better

understand how other communities operate in regards to a finance committee. Requesting a hiatus until the fact finding initiative is completed should Council so direct.

(Circulated to Mayor and Council and forwarded to the CAO for follow-up) 4.3 Fritz Distler Re: Concerns with the Parry Sound Power and Lakeland Energy Merger. (Circulated to Mayor and Council and forwarded to the CAO for follow-up) 5. Deputations None. 6. Mayor & Councillors= Reports Mayor and Councillors gave their reports on meetings attended and matters arising. 7. Ratification of Matters From Closed Agenda None.


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8. Consent Agenda None. 9. Resolutions and Direction To Staff 9.1 Emergency and Protective Services 9.1.1 Municipal Refund of unused levied funds for 2013 EMS budget

Spokesperson: Dave Thompson, Director of Emergency & Protective Services/Fire Chief Resolution 2013 - 232 Moved By Councillor McCauley Seconded By Councillor Borneman That upon the recommendation of the EMS Advisory Committee the unused levied funds for provision of Land Ambulance Services during the 2013 year in the amount of $48,845.57 be refunded to the municipal partners at the rate in which they contributed to Land Ambulance funding.

Carried 9.1.2 Purchase of Track Chairs for EMS

Spokesperson: Dave Thompson, Director of Emergency & Protective Services/Fire Chief Resolution 2013 - 233 Moved By Councillor Keith Seconded By Councillor Horne That upon the recommendation of the EMS Advisory Committee the contract for the delivery of 8 Track Chairs in the amount of $21,490.57 be awarded to Stryker EMS Equipment being the lowest price.

Carried

9.2 Administration 9.2.1 OPP Police Costing Update

Spokesperson: Rob Mens, C.A.O. Resolution 2013 - Moved By Councillor Borneman Seconded By Councillor McCauley That further to Council of the Town of Parry Sound's November 17, 2013 resolution on the proposed OPP billing model and,


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Whereas a 10% increase in 2014 OPP costs would result in an additional cost of $230,915 and a 2.8% increase in the Town's tax levy, and, Whereas the average OPP cost per household (HH) is approximately $330 and the Town's 2012 cost /HH was $667/HH and, Whereas the Town's 2015 projected OPP costs would be reduced by nearly $1,500,000 under the proposed billing model indicating that the Town, under the stated principles of fairness and transparency has been overpaying OPP costs of multiples of $millions over past years, Now Therefore Be It Resolved That the Ministry of Community Safety and Correctional Services and the Ontario Provincial Police be strongly encouraged to adhere to the principles outlined at the community engagement sessions and implement the new OPP Municipal Policing Billing Model as presented at the regional engagement sessions.

The following amendment was proposed: Moved by Councillor Borneman Seconded by Councillor McCauley That the Ministry of Municipal Affairs be requested to not reduce the OMF funding for hub communities until the OPP Policing Billing Model is finalized.

Carried

Resolution 2013 - 234 Moved By Councillor Borneman Seconded By Councillor McCauley That further to Council of the Town of Parry Sound's November 17, 2013 resolution on the proposed OPP billing model and, Whereas a 10% increase in 2014 OPP costs would result in an additional cost of $230,915 and a 2.8% increase in the Town's tax levy, and, Whereas the average OPP cost per household (HH) is approximately $330 and the Town's 2012 cost /HH was $667/HH and, Whereas the Town's 2015 projected OPP costs would be reduced by nearly $1,500,000 under the proposed billing model indicating that the Town, under the stated principles of fairness and transparency has been overpaying OPP costs of multiples of $millions over past years, and Now Therefore Be It Resolved That the Ministry of Community Safety and Correctional Services and the Ontario Provincial Police be strongly encouraged


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to adhere to the principles outlined at the community engagement sessions and implement the new OPP Municipal Policing Billing Model as presented at the regional engagement sessions; and That the Ministry of Municipal Affairs be requested to not reduce the OMF funding for hub communities until the OPP Policing Billing Model is finalized.

Carried 9.2.2 REDAC Terms of Reference Spokesperson: Rob Mens, C.A.O.

Resolution 2013 - 235 Moved By Councillor Horne Seconded By Councillor Keith That the revised REDAC Terms of Reference, dated November 22, 2013 and attached as Schedule "A", be approved by Council.

Carried

9.3 Finance and POA Court Services 9.3.1 General Insurance Renewal December 15th 2013 to 2014 Brenda Dobson, Director of Finance and POA Court Services

Resolution 2013 - 236 Moved By Councillor Williams Seconded By Councillor Borneman To approve the renewal of the corporation's general insurance policy for a one year period based on the attached premium breakdown of $ 249,507.12 (tax included) for the one year period ending December 15th, 2014.

Carried 9.4 Development and Leisure Services 9.4.1 Request for Quotations - Town Dock Kiosk Decking Systems Repair Spokesperson: Lynn Middaugh, Director of Development and Leisure Services Resolution 2013 - 237 Moved By Councillor Keith Seconded By Councillor Horne

That Council accept the quotation received from INCON Construction Ltd., for repairs to the Town Dock kiosk decking systems in the amount of $14,340 plus HST, this being the lowest quote of four received.

Carried


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9.4.2 Town of Parry Sound Corporate Logo Spokesperson: Lynn Middaugh, Director of Development and Leisure Services

Resolution 2013 - 238 Moved By Councillor Williams Seconded By Councillor McCauley That upon the recommendation of the Waterfront Advisory Committee, Council withdraws the recommendation put forward by the Waterfront Advisory Committee at the September 3, 2013 Council meeting to adopt a new Town of Parry Sound corporate logo.

Carried Resolution 2013 - Moved By Councillor Seconded By Councillor That Council support the use of 'Sound of........' as a corporate slogan. The following motion to postpone was proposed: Moved by Councillor Williams Seconded by Councillor Horne That the vote for the resolution regarding the corporate slogan be postponed until after the training session proposed by the Waterfront Advisory Committee.

Defeated Resolution 2013 - 239 Moved By Councillor Seconded By Councillor That Council support the use of 'Sound of........' as a corporate slogan.

Defeated

Resolution 2013 - 240 Moved By Councillor Seconded By Councillor That the Committee provide to Council educational information about branding and the existing logo.

Carried The following resolution was proposed: Resolution 2013 - 241 Moved by Councillor Horne Seconded by Councillor Borneman That Council approve Option #1, attached as Schedule “A”, for the logo for the


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Town of Parry Sound.

Carried

9.4.3 Request from Algonquin Regiment Veteran's Association Spokesperson: Lynn Middaugh, Director of Development and Leisure Services

Resolution 2013 - 242 Moved By Councillor Keith Seconded By Councillor Horne That Council deny the Algonquin Regiment Veteran's Association's request for a refund of their $302.50 deposit which was paid at the time the Rental Agreement was signed for a 'Variety Show/Pub Night' (event was cancelled September 18, 2013), per the Rental Agreement conditions.

Defeated

The following resolution was proposed: Resolution 2013 - 243 Moved By Councillor Keith Seconded By Councillor Williams That Council approve the request for a refund of the cancellation fee of $302.50 to the Algonquin Regiment Veteran’s Association.

Carried Resolution 2013 - 244 Moved By Councillor McCauley Seconded By Councillor Borneman That Council deny the request from the Algonquin Regiment Veteran's Association to place a directional sign at the Stockey Centre exit door directing people towards the Memorial.

Defeated The following resolution was proposed: Resolution 2013 - 245 Moved By Councillor Horne Seconded By Councillor Keith That Council approves the placement of an Algonquin Regiment Memorial directional sign in the Stockey Centre, in consultation with Stockey Centre staff.

Carried 9.5 Public Works 9.6 Other Business


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9.6.1 Mayor for a Day Spokesperson: Councillor Bonnie Keith Direction Approved (For Direct Staff Follow-up) That the C.A.O. be directed to investigate a Mayor for a Day Program for 2014.

Carried 10. By-Laws 10.1 Emergency and Protective Services 10.1.2 Dog By-law Spokesperson: Tammy Purdy, MLEO By-law 2013 – 6285

Being a By-law to regulate dogs in the Town of Parry Sound and to repeal By-law 2003-4619.

Read a First, Second and Third time, Passed, Signed and Sealed, this 3rd day of December, 2013.

Resolution 2013 - 246 Moved By Councillor Borneman Seconded By Councillor McCauley That Council approves the set fines for the Dog By-law attached as Schedule "A" in principle and direct staff to apply to the Chief Justice of Ontario Court of Justice for set fine approval.

Carried 10.2 Administration 10.2.1 Parry Sound Power / Lakeland Merger Spokesperson: Rob Mens, C.A.O. By-law 2013 – 6286

Being a By-Law to authorize the execution of a Merger Participation Agreement between Parry Sound Hydro Corporation (Holdco) and Lakeland Holding Ltd. Read a First, Second and Third time, Passed, Signed and Sealed, this 3rd day of December, 2013. A recorded vote was requested:


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Clr. Borneman Yes Clr. Horne Yes Clr. Keith Yes Clr. McCauley Yes Clr. Saulnier Absent Clr. Williams Yes Myr. McGarvey Yes Recorded Vote Carried By-law 2013 - 6287 Being a By-Law to authorize the execution of a Shareholders’ Agreement between the Corporation of the Town of Parry Sound and Lakeland Holding Ltd. Read a First, Second and Third time, Passed, Signed and Sealed, this 3rd day of December, 2013. A recorded vote was requested: Clr. Borneman Yes Clr. Horne Yes Clr. Keith Yes Clr. McCauley Yes Clr. Saulnier Absent Clr. Williams Yes Myr. McGarvey Yes Recorded Vote Carried

10.3 Finance and POA Court Services 10.3.1 Multifunction Copier/Printer Lease Agreements Spokesperson: Dan DiNicolo, IT Systems Coordinator By-law 2013 – 6288

Being a By-law to authorize the execution of four (4) three-year Lease Agreements with CIT Financial for Multifunction Sharpe Copier Equipment supplied by Near North Business Machines.




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The Corporation of The Town of Parry Sound Special Council Meeting Minutes – December 2, 2013

-1- Date: December 2, 2013 Time: 7:00 p.m. Location: Bobby Orr Community Centre, 7 Mary Street, Parry Sound,

Ontario Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

B. Keith, Clr. D. McCauley, Clr. K. Saulnier, Clr. D. Williams Staff Present: R. Mens, J. Boggs, D. Thompson, P. Brown, A. Hurdman Guests: Roger Alexander, Chair, Parry Sound Power Corporation,

Chris Litschko, President and CEO, Lakeland Holding Ltd. In Attendance: Mike Braun, W. Sheridan, Bill and Ann Dube, Cliff Hurd, J.

Ramsey, Theresa Sheridan, Mark and Judy Forth, Sherri McArthur, Jo and Anne Bossart, Charlotte Hurd, Louis Rensonnet, Robert Farrow, Curtis Kenney, Larry Stahls, W. Lawrence, Chris and Jalreth Litschko, John Shipman, Bill Spinney, Ted Knight, Miles Thompson, Bryan Emery, Tim West, Stephen Gingrich, Matt Santtner, Joanne Kempton, Lis McWalter, Ann Hurdman, Nancy Cunningham, Joe Brunatti, Richard Adams, Gord Rempel, Stephannie MacDonald.

1. Agenda 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 Moved By Councillor Keith

Seconded By Councillor Saulnier That the December 2, 2013 Special Council Meeting Agenda be approved as circulated.

Carried 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. Public Meeting 2.1 Moved By Councillor Williams

Seconded By Councillor Borneman That we do now adjourn the regular meeting and declare the public meeting open.

Carried


-2- 2.2 Presentation by Roger Alexander, Chair, Parry Sound Power Corporation Proposed Merger of Parry Sound Power Corporation and Lakeland Holding Ltd. To review documentation: http://www.townofparrysound.com/pagesmith/89 .

Roger Alexander provided an overview of the proposed merger. Chris Litschko, President and CEO of Lakeland Holding Ltd. was present to answer questions.

2.3 Mayor and Council heard comments from the public in attendance.

Charlotte Hurd, 81 East Carling Bay Road Nobel Q. How will this merger effect the employees of Parry Sound Power? What is

planned with this merger? A. Roger Alexander (RA) Currently there are 13 employees at PS Power. There are labour contracts in place that must be adhered to. The employees have assurances from management that there will be no job losses with respect to the merger. A. Chris Litschko (CL): There is a lot of attrition coming up in the next while. Lakeland has some. There will be some natural attrition to reduce staff. Robert Farrow 16 Church St. Parry Sound Q. How will employee reduction affect service? A. RA: I can see no difference in service levels. Hopefully service will improve. Lakeland currently has a good process for measuring customer service satisfaction. If you can’t measure you can’t improve. Q. You said expanded services will allow staff to migrate to other parts of the district. Will we still have the same protection/reaction during a storm? Is this a benefit? A. RA: Sometimes we have to farm out work for capital improvements, Lakeland will be able to take up the slack. There will be enough capacity from the two companies to manage a storm. Lakeland can come up here, PS can go down there.

Lis McWalter 36 James Street Parry Sound Q. If this is a merger not an acquisition, is there any responsibility of the Town for debt? A. RA: If we own 15% of a combined legal entity we have the responsibilities of the corporation. A. CL: Lakeland’s debt is a 3rd party debt, which is separate from all the tax payers. Debt at Parry Sound Power is $3.9M so we are taking on combined debt.

http://www.townofparrysound.com/pagesmith/89


-3- Q. How is Lakeland governed, with a Board of Governors? A. CL: There are few boards in this business that are independent and as business focused as Lakeland’s Board. Roger Alexander is independent, the Lakeland Board has no politicians, the Board terms are 3-6 year terms and Lakeland advertises for people to join the Board. Q. I would like to see the independent reports to see what would happen if we didn’t do this merger. I cannot support this merger at this time as I don’t think there is enough information at this time. Why would we do an expansion if, as I hear, there is too much power generation capacity in Ontario already. And that’s why prices are high. Will delivery costs go up? A.RA: Energy production in Ontario--the province has gone down a certain path and there are significant costs to generate electricity in this province. Parry Sound has an opportunity, because it currently exists to produce power at a reasonable price and a cost effective way. The Ontario Power Authority (OPA) approved a contract $.12.6per kilowatt on the existing site, in the middle of a town, as opposed to other projects that are not as efficient at delivery. We do need power despite the extra we have right now. Projects take a long time to come on stream. At that price, it’s a good project. What other way can you figure out how to generate electricity? A. CL: There is a surplus of power under the Green Energy Act. A smaller site like this creates power. The long term contract with the OPA, at $.12/kilowatt goes into the wholesale effect across the province. This will have no effect on local bills.

Ted Knight 128 Church Street Parry Sound Q. Who was the lead negotiator for these talks? A. RA: For Parry Sound there was Roger Alexander, Councillor Borneman, Gord Rempel and Mayor McGarvey. For Lakeland it was Phil Mathews, Don Waddings and Chris Litschko. Q. What is happening to the dams upstream? A. RA: The CPR dam is part of the deal. Upstream, they are owned by PS Power and they also would be included in the deal. Q. A new generation project in Parry Sound will be put together as soon as possible. What happens to the power gen project if the merger deal doesn’t go forward? A. RA: There are no absolute guarantees written into the contract but Lakeland wants to move forward with this project. CL: Lakeland is already working behind the scenes. Working on Environmental Assessment and other things and we hope to start the power gen project in 2015. Q. Was council updated as to what was going on behind the scenes? The public didn’t know. A. Councillor Paul Borneman (PB). The project to proceed with the power gen


-4- project was put before Council in early 2011. Town staff worked with PS Power staff to tighten up the contract. We had some conversations with Lakeland to see if there was any fit. No point in proceeding if there wasn’t. September 2012 we were looking into a merger with Lakeland. Those conversations have been confidential until this point. Lakeland didn’t want their business in the newspaper. Council was apprised as developments went along on a semi regular basis. As developments occurred Council was brought up speed. When it got to the point of a potential deal, it was brought before the public. Q. Has Council voted on the power gen project before the merger came about? A. Mayor Jamie McGarvey (JM): No. Q. What is council going to do with the cash? A. RA: PS Hydro recommended the $3.9M be put in a capital fund. A. JM: It will be brought into the budget process and will be looked at that time. Q. PS power has debt right now, is Lakeland going to pick that up? A. RA: The $3.9M is the equity the Town has. Q. There is a million dollars in debt? A. RA: The $3;9M is all there is. A. PB: Back before 2000 the companies used to operate separately. When they were consolidated in 2005, ½ went into equity and ½ into debt. The Town of Parry Sound’s repayment as a return on the equity was paid back to the Town at 7.25% There was never actually $3.9M loaned to PS Power. It was part of the split. Jo Bossart, 10 Redwood Parry Sound Q. What would happen to the facility if we continued to keep running it as it is? A. RA: The generators in the facility have wooden bearings in them. A major refurbishment would be required and it would be very expensive. Current operations saw a lot of river water flowing this past year so it was a better year than most. We’re a little better than break even for power generation. But it is very difficult to reinvest in a facility when you are barely breaking even. A. PB: Our generation company, until this year, has lost money on an annual basis. Investment is required and we don’t have the money. At present, we won’t generate the revenue needed to make those investments. We can’t shut it down not the least because of the MNR water management program. If we don’t get bigger we’re in trouble. A. CL: In Lakeland’s opinion the current operation is on its last legs. The merger will allow the station to produce more power with better technology.

Robert Farrow Q. If we go to a new generator station, probably high efficiency generators, would we not need more water? A. CL: We will be using the same amount of water using the same turbines as High Falls.


-5- A. RA: These operations are computer controlled and it’s easy to use in a new generating plant. Q. I live on the head pond of the Seguin River. I’m concerned that you would be putting more water through faster with high efficiency generators. The current generators were put in there to manage the current watershed. Is this a good deal? A. RA: The same amount of water will go through in the new power gen. We will have a new watershed program once the power gen comes on line. We are mandated to report any changes in water flow. There is a variable amount of water that comes down that river. Seasonality is involved. Engineers have evaluated those water flows and how they will be impacted in the future. The Toronto Dominion Bank has had their experts review the assumptions being made regarding the water flows. They wanted to ensure the return on their investment as they had agreed to loan the money for the new power gen project with Parry Sound Power. Q. Our generating station is in the middle of the Town, same as Bracebridge, but they had a better structure. We are starting from scratch, correct? A. CL: A few scenarios have been looked at. One was to use the same building, looking at the way they did it in Bracebridge--looking at the same penstock. A. RA: That was not an option with just PS Power. With Lakeland they can construct, shut down the old and then bring up the new. Smoother transition. Q. Were there studies done to determine if there was enough water? A. RA: Engineer studies done by 3rd parties were done to determine how much water would be going through. Q. Up in the head pond area there is a large environmentally sensitive area. On the west side of Williams Street, 94 condos just went up and it is an EP Zone. Have environmental studies been done regarding the spawning that takes place on the lower side of Mill Lake Dam? A. RA: Environmental assessments were all done, per the provincial requirements, with PS Power. Lakeland is reviewing them to ensure they are still current. Q. Any safety features to be added at the head pond? A. RA: All provincial regulations will be complied with. A. CL: At Lakeland safety is always a priority.

Lis McWalter Q. The Town owns Parry Sound Power, does it not? A. RA: Parry Sound Power is a private company that operates under the Business Corporation Act and the Town of Parry Sound is the sole shareholder of that company,. A. CL: The Ontario Energy Board is a fairly harsh regulator. When there is a power interruption, we have to report our outages, number of customers out, etc. Reliability of power distribution is extremely important. Lakeland’s debt is third party. The tax payers are not involved. If Lakeland went into receivership, the taxpayer is not on the hook.


-6- Sherri McArthur 35 Hunter Drive Seguin Q. I understand that Lakeland office is only open Tues-Thursday every week. Will that be the case in the Parry Sound Office? A. CL: We undertook a study and found that there was no traffic in the office until Tuesday to Thursday. We have less and less traffic all the time. It made good business sense. A. RA: The Parry Sound Office is closed on Monday right now. It was a good efficiency measure. Q. Is E-billing coming? A. CL: We have implemented e-billing at Lakeland.

Joe Brunatti 85 Gibson Parry Sound Q. I feel this is the right thing to do right now. It’s the best thing to do. A. CL: We have been working closely with Parry Sound. We’re looking forward to working with everyone. I feel this will be a good merger. Q. $10M in equity? The Town still has a debt of $3.9M. Do we go into Lakeland Holding with $10 million less $3.9M? A. RA: Yes Q. Growing? When did Lakeland start paying dividends? A. CL: We gave ourselves a 5 year window and started paying dividends in 2006. There is a three year plan every year the dividends are reviewed. Q. Are taxes still to be paid? A. CL: Yes. That’s separate. Q. We have a lot of dams. What are the conditions of the dams to-day. Do they need to be upgraded? A. CL: The dams are at various stages. It will come out of Lakeland’s budget. Q. How many board members are there? A. CL: Six Q. Each municipality gets a representative? A. CL: We advertise for the best people to run our company. Q. Are there term limits? A. CL: Yes Q. How much do you pay board members? A. CL: Approximately $6,000/annually. Q. Does Lakeland have debts presently? A. CL: Yes Q. Can you explain? A. The OEB prefers you have 60/40 debt to equity. Lakeland has 60 percent debt.


-7- Matt Santtner

2 Hillview Drive McDougall

Q. Will Parry Sound be picking up Sundridge and Magnetawan and Burks’s Falls? A. That’s still being worked on. There will be variety of work for staff. As there were no more questions the following motion was made:

2.4 Moved By Councillor Horne

Seconded By Councillor McCauley That we do declare the public meeting closed and the regular meeting reconvened.

Carried 10. Adjournment The Mayor adjourned the meeting at 8:35 p.m. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK


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Date: December 17, 2013 Time: 7:00 p.m. (6:30 p.m. – Closed) Location: 52 Seguin Street – Gibson Street Entrance Members Present: Mayor Jamie McGarvey, Clr. P. Borneman, Clr. B. Horne, Clr.

D. McCauley, Clr. K. Saulnier Regrets: Clr. B. Keith, Clr. D. Williams Staff Present: R. Mens, J. Boggs, D. Thompson, P. Brown, T. Elgie, L.

Middaugh, C. Ward The Mayor called the meeting to order at 7:00 p.m. Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: Resolution 2013 - 247 Moved By Councillor McCauley Seconded By Councillor Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees. (Personnel Update) c) a proposed or pending acquisition or disposition of land for municipal or local board

purposes (McDougall/Parry Sound Boundaries) Carried

1. Agenda 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda Moved By Councillor McCauley Seconded By Councillor Saulnier

That the December 17th, 2013 Council Meeting Agenda be approved. Carried

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. Public Meeting*


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3. Minutes and Matters Arising From Minutes 3.1 Adoption of Minutes Moved By Councillor Horne Seconded By Councillor McCauley

That the December 2, 2013 Special Public Meeting Minutes and the December 3rd, 2013 Regular Meeting Minutes be approved as circulated.


Councillor Borneman stated that there continues to be issues regarding the property on Avenue Road. Could Mr. Mens provide an update? Mr. Mens replied that the status is the same as it was 2-3 weeks ago—staff cannot find any conclusive reason the property is not in compliance with the zoning by-law. Mr. Mens offered to meet at the office with the parties involved.

Councillor Saulnier wanted to know why certain roads get ploughed first and how staff determines what sidewalks are cleaned first. Mr. Brown responded that based on a classification system provided by the Ministry of Transportation Ontario (MTO), which all Ontario municipalities adhere to, roads that have a higher car usage are cleared of snow first. Roads that have lower car usage are cleared later on down the list. So, Church Street and Bowes Street, for example, have a higher classification due to the volume of traffic than say Waubeek Street so they would be cleared first. The Town also has only a finite number of ploughs and operators to ensure roads are cleared.

As for sidewalks, Mr. Brown stated that Parry Sound currently has the maximum number of staff (2) doing sidewalks at night. That’s two less people during the day. If a staff member is ill the Manager or the Director may have to work at clearing sidewalks or ploughing. Public Works is doing the best they can with the number of staff and equipment they have.

Councillor McCauley pointed out that the province also has regulations about the number of hours staff are allowed to work, correct? Mr. Brown replied that the maximum number of hours an operator can work is 13 on one shift and a maximum of 60 hours each week. Each driver must maintain a log book to ensure they work within those guidelines. Again, all municipalities in Ontario must comply with these regulations.

Mayor McGarvey asked about the state of the Kinsman Park skating rink. Mr. Brown reported that staff and a group of volunteers started last Friday to work on


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preparing the rink for use. There are 25 floods on the rink right now and Mr. Brown would like to have another 25 on the rink before it see’s any use. It is hoped that it will be ready to go this Friday.

Mayor McGarvey asked Mr. Mens about the new skating rink at Mission Park. Mr. Mens replied that although it’s a much smaller rink to prepare it is ready for use right now. It is hoped that a light will be installed to accommodate evening skaters.

4. Correspondence* 4.1 Susan Hrycyna, Executive Administrator, Parry Sound Downtown Business

Association Re: Concerns regarding no designated pedestrian crossing on James Street

between Seguin Street and Rosetta Street. (Circulated to Mayor and Council and forwarded to the Director of Public Works

for follow-up – Item 9.5.1 on to-night’s meeting) 4.2 Lev Nikiforov Re: Requesting a meeting with Council to discuss an agreement regarding the

construction on 81 River Street. Circulated to Mayor and Council and forwarded to the Planner for follow-up) 4.3 Fifty (50) signatures (addresses and phone numbers not provided) Re: Petition protesting the transit bus schedule where the bus is not scheduled to

operate on December 24 and December 31, 2013. (Circulated to Mayor and Council and forwarded to the Director of Public Works

for follow-up) 5. Deputations* 5.1 Marianne King-Wilson, Chair, Waterfront Advisory Committee of Council Re: Educational Branding Presentation Ms. King-Wilson provided an overview of what “Branding” means. 5.2 Brad Laking, Engineering Intern and Larry Jackson General Manager of

Engineering, Tulloch Engineering, Peter Brown, Director of Public Works Re: Asset Management Plan for Town of Parry Sound Mr. Laking, Mr. Jackson and Mr. Brown provided an overview of the draft Asset

Management Plan that Tulloch developed for Parry Sound. Essentially an Asset


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Management Plan provides a framework for infrastructure planning and tells you what the Town has, what it’s worth, the current condition, the required level of service and how to ensure long term sustainability.

5.3. Lev Nikiforov Re: Construction on 81 River Street. Mr. Nikiforov is asking for an agreement to pay installments on his security

deposit which is required to be paid prior to the registration the Site Plan Agreement on 81 River Street. Once the Site Plan agreement is registered then Mr. Nikiforov is permitted to proceed with his building permit. He says he has no money to pay the $26,000 security deposit.

The following direction was proposed: Direction Approved (For Direct Staff Follow-up)

That the construction of 81 River Street be subject to the requirements of the Council approved Development Agreement and that the Securities be paid in accordance with regular Town procedure.

Carried 6. Mayor & Councillors= Reports Mayor and Councillors gave their reports on meetings attended and matters arising. 7. Ratification of Matters From Closed Agenda 8. Consent Agenda 8.1 Parry Sound Hydro Corporation, Board Appointments Resolution 2013 - 248

Moved By Councillor Saulnier Seconded By Councillor Horne That Council approve the appointments to the Parry Sound Hydro Corporation Board of Directors for the term ending June 30th, 2014 for the following: Roger Alexander, Gord Rempel, Bill Lawrence and Al Downing

Carried

8.2 Special Meeting of Council – Budget Meeting Resolution 2013 - 249

Moved By Councillor Borneman


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Seconded By Councillor McCauley Whereas Resolution 2013 – 170 adopted a schedule of meetings for the 2014 Budget; and Whereas Council wishes to amend the schedule to include an additional meeting; Therefore a Special Meeting of Council to discuss the budget is scheduled for January 13th at 6:15 p.m. 2014 amending Schedule “A” to Resolution 2013 - 170.

Carried 9. Resolutions and Direction To Staff 9.1 Finance and POA Court Services 9.2 Emergency and Protective Services 9.2.1 Land Ambulance 2014 Budget

Spokesperson: Dave Thompson, Director of Emergency & Protective Services/Fire Chief Resolution 2013 - 250 Moved By Councillor Horne Seconded By Councillor Saulnier That upon the recommendation of the EMS Advisory Committee that the Council of the Town of Parry Sound approve the 2014 Land Ambulance budget with a 2% municipal levy increase in the total amount of $8,138,657.68.

Carried

9.3 Administration 9.3.1 "Former Village of Carrington" Sign

Spokesperson: Rob Mens, C.A.O. Resolution 2013 - 251 Moved By Councillor Borneman Seconded By Councillor McCauley That the "Former Village of Carrington" sign, attached as Schedule “A” be approved for installation on Parry Sound Rd.

Carried 9.4 Development and Leisure Services


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9.4.1 Stockey Centre Rental Rates Amendment

Spokesperson: Cheryl Ward, General Manager Stockey Centre and Bobby Orr Hall of Fame.


That Council direct staff to provide notice to the public, per the Town's Notice Policy, of the proposed changes to the rental rates at the Charles W. Stockey Centre for the Performing Arts, per the Rate Schedule attached to the Report and Recommendation.

Carried 9.5 Public Works 9.5.1 James St. Pedestrian Crossing Concerns Spokesperson: Peter Brown, Director of Public Works Direction Approved (For Direct Staff Follow-up)

That Council direct staff to investigate the cost to undertake a traffic analysis to determine if the installation of a pedestrian signal on James Street, between Seguin Street and Rosetta Street is justified and further; subject to its inclusion and approval of the 2014 Budget.

Carried

9.5.2 Household Garbage Tag Price Increase Spokesperson: Peter Brown, Director of Public Works Resolution 2013 - 252

Moved By Councillor Saulnier Seconded By Councillor Horne That the tags for household waste be increased from $3.00/tag to$5.00/tag, effective February 1st, 2014; and Further that a 21 day notice period be provided following the passing of this resolution.

Carried The following direction was proposed. Direction Approved(For Direct Staff Follow-up) That Council direct staff to contact Bott Construction regarding the potential purchase of their weigh scales located in Parry Sound

Carried


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9.5.3 Household Garbage Tag Reimbursement to Establishments that sell tags on the

Town's behalf. Spokesperson: Peter Brown, Director of Public Works Resolution 2013 - 253

Moved By Councillor Borneman Seconded By Councillor McCauley That Council approves that all establishments be reimbursed .25 cents for each garbage tag sold on behalf of the Town of Parry Sound, effective January 1st, 2014 for establishments currently selling tags and effective immediately for any new establishments that wish to sell tags; and further, That Resolution 99-183 is hereby rescinded effective immediately.

Carried

9.6 Other Business 10. By-Laws 10.1 Finance and POA Court Services 10.1.1 Multifunction Copier/Printer Request for Quotations Spokesperson: Dan DiNicolo, IT Co-ordinator

By-law 2013 – 6290 Being a By-law to authorize the execution of a three-year Lease Agreement with De Lage Landen Financial Services Canada Inc for Multifunction Copier Equipment supplied by North Central Office Technologies Inc. Read a First, Second and Third time, Passed, Signed and Sealed, this 17th day of December, 2013.

10.2 Emergency and Protective Services 10.2.1 Rose Point Area Fire Protection Agreement Spokesperson: Dave Thompson, Director of Emergency & Protective Services/Fire Chief By-law 2013 – 6291

Being a By-law to authorize the Mayor and Clerk to execute and affix The Corporate Seal to a Fire Protection Agreement between The Corporation of the Town of Parry and The Corporation of the Township of Seguin for the Rose Point Area.


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Read a First, Second and Third time, Passed, Signed and Sealed, this 17th day of December, 2013.

10.3 Administration 10.4 Development and Leisure Services 10.4.1 Site Plan Approval Application - Near North District School Board - Beatty Street Spokesperson: Taylor Elgie, Planner By-law 2013 – 6292

Being a By-law to grant Site Plan Approval and authorize the execution and registration of a Development Agreement with Near North District School Board (Beatty Street). Read a First, Second and Third time, Passed, Signed and Sealed, this 17th day of December, 2013.


Read a First, Second and Third time, Passed, Signed and Sealed, this 17th day of December, 2013.

11. Adjournment

The Mayor adjourned the meeting at 8:36 p.m. ____________________________________________________

* Personal Information collected in Section 2. “Public Meeting”, Section 4 “Correspondence” and Section 5. “Deputations” is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Section 21. (1) c and is used to create a record available to the general public. ____________________________ _________________________ JAMIE McGARVEY, MAYOR ROB MENS, C.A.O/CLERK

2013 compiled town of parry sound council minutes · that the january 15 th, 2013 council meeting...

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