2012 summer games coaches handbook web

8/2/2019 2012 Summer Games Coaches Handbook WEB

1/48

MAY24-27

UTAringtn C

OAC

HESHAN

DB

OO

K


2/48


3/48

TAble of CoNTeNTSVenues

Venues with Addresses .................................................................. 1-2

Pre-Games

Introduction .....................................................................................3Beore Leaving or the Games ...........................................................3

What You Need to Bring ..................................................................4Competition (General) .....................................................................415-Passenger Van Policy ...................................................................5

Registration

Registration and Check-In Procedure ...............................................6Registration Stations .........................................................................6Computer Printout ...........................................................................6Credentials .......................................................................................7Replacement o Lost Credentials .......................................................7Reading Your Wristbands ..................................................................8

Coaches and Heads of Delegation

Coaches Meeting ..............................................................................8Head o Delegation Responsibilities ..................................................9Coaches Responsibilities ..................................................................9Coaches Access ................................................................................9

Competition

Competition Director .....................................................................10

General Inormation .......................................................................10Bracket/Divisioning Format or Team Competitions ......................11Tiebreakers .....................................................................................11

Athletics

Field General Inormation ..............................................................12Field Event-Specic Rules ...............................................................13Field Schedule ................................................................................14

Field Awards ...................................................................................15Track General Inormation..............................................................15Relay Inormation ...........................................................................16Track Schedule ...............................................................................17Track Awards ..................................................................................18


4/48

Basketball

Basketball General Inormation .......................................................19Basketball Schedule.........................................................................20Basketball Awards ...........................................................................20

Cycling

Cycling General Inormation ..........................................................20Cycling Schedule ............................................................................21Cycling Awards ...............................................................................21

Equestrian

Equestrian General Inormation ......................................................22Equestrian Schedule........................................................................23Equestrian Awards ..........................................................................24

Gymnastics

Gymnastics General Inormation .....................................................24Gymnastics Schedule.......................................................................24Gymnastics Awards .........................................................................24

Soccer

Soccer General Inormation ............................................................25Soccer Schedule ..............................................................................25Soccer Awards ................................................................................26

Tennis

Tennis General Inormation ............................................................26Tennis Schedule ..............................................................................27Tennis Awards ................................................................................27

Other Sports-Specic Information

Sports Inormation and Results .......................................................27Directions to Summer Games .........................................................28Sports Rules and Games Rules Committees .....................................28

Special Events

Special Events Schedule ..................................................................29Wellness Park ..................................................................................29Athlete Village ................................................................................29Clinics and Demonstrations ............................................................30Law Enorcement Torch Run ..........................................................30Opening Ceremonies ......................................................................30Parade o Athletes ...........................................................................30

Victory Dance ................................................................................31


5/48

Closing Ceremonies ........................................................................31Family Activities..............................................................................31

Athlete Leadership Program Reception ...........................................31

Souvenir Sales

Souvenir Sales Schedule ..................................................................32

Meals

Dining Facilities ..............................................................................32On-Campus Meals Schedule ...........................................................32Boxed Meals Inormation ...............................................................33O-Campus Meals ..........................................................................33

Parking and Transportation

Shuttle Bus Schedule - Durham School Services ..............................33Parking ...........................................................................................34

Health and Safety Information

Weather Contingency Plan ..............................................................34Inormation Center ........................................................................34Command Center ...........................................................................34

Regulations While on Campus ........................................................35Security/Crowd Control ................................................................35Crossing Guards .............................................................................35Lost and Found Persons .................................................................35Lost and Found Possessions ............................................................35Curew ...........................................................................................36First Aid .........................................................................................36Hospital/Medical ...........................................................................36

Health Checklist .............................................................................37Special Medical Problems ................................................................37Fluids .............................................................................................38

Water Saety - Swimming at Hotels .................................................39

Insurance Incident Reporting

Procedure .......................................................................................39Special Olympics Accident Insurance Coverage ...............................39

Claims Filing Procedure ..................................................................40Media Relations

Media Relations ..............................................................................41

Numbers to Know

Numbers to Know ..........................................................................41


6/48

1

VeNUeS

Athlete Village

UT Arlington - Grass Fields between UTA Tennis Center and The MAC500 W. Nedderman Dr.Arlington, TX 76013

Athletics

UT Arlington - Maverick Stadium1307 W. Mitchell

Arlington, TX 76013

Basketball

UT Arlington - The MAC / PE Building500 W. Nedderman Dr.Arlington, TX 76013

Lamar High School1400 Lamar Blvd. W.Arlington, TX 76012

Shackelord Junior High2000 N. Fielder Rd.Arlington, TX 76012

Cycling

UT Arlington - Campus Lot #49Corner of W. Mitchell and S. West St.Arlington, TX 76013

Equestrian

Brazos County Expo Complex

5827 Leonard Rd.Bryan, TX 77807

Gymnastics

Webb Elementary School1200 N. Cooper St.Arlington, TX 76011


7/48

2

Opening Ceremonies

UT Arlington - Maverick Stadium1307 W. MitchellArlington, TX 76013

Registration and Coaches Meetings

UT Arlington - University Center300 W. First St.Arlington, TX 76013

Soccer

UT Arlington - Intramural Fields1100 Allan Saxe Parkway & W. MitchellArlington, TX 76013

Sports Clinics (Soccer and Flag Football)

UT Arlington - Intramural Fields

1100 Allan Saxe Parkway & W. MitchellArlington, TX 76013

Tennis

UT Arlington - Tennis Center909 Greek RowArlington, TX 76013

Victory Dance

UT Arlington - Maverick Stadium1307 W. MitchellArlington, TX 76013

Wellness Park

UT Arlington - The MAC500 W. NeddermanArlington, TX 76013

Command Center: 817.272.0600


8/48

3

PRe-GAMeS

Introduction

The University o Texas at Arlington and the City o Arlington are verypleased to host the Special Olympics Texas 2012 Summer Games. The GamesOrganizing Committee and the sta o Special Olympics Texas have beenworking to make your experience at the 2012 Summer Games the very best inhospitality, competition and services.

This handbook provides useul inormation. Take time to review this entirehandbook and the enclosed computer printout thoroughlybeore you leave

or the 2012 Summer Games in Arlington. I you have any questions orproblems, immediately telephone the Chapter Headquarters at 800.876.5646,ext. 2943, rather than waiting until registration. Please do not bring anyathlete or coach as a part of your team unless they are listed on theenclosed computer printout.Additional copies o this book will be availableat registration.

We are all here to enjoy the competition and special events; however, with morethan 3,000 athletes and 1,000 coaches participating in this event, problemsmay arise. I you have a concern or complaint, please voice your concerns tothe appropriate sta member or event director. They will be on-site duringcompetition and special events. These people will be identied with Gamescredentials.

Enjoy your time in Arlington and celebrate as our athletes shine on and o othe eld o play. For continued updates about the 2012 Summer Games andSpecial Olympics Texas, check our website atwww.specialolympicstexas.org

and our Facebook page at www.acebook.com/specialolympicstx. For news andalerts during Summer Games, text summer to 888777.

Before Leaving for the Games

We urge each delegation, beore leaving or the Games, to double-check or theollowing:

Payment or unpaid registration ees1.

Required sports equipment and clothing2. Parade wear or Opening Ceremonies, and team banner or sign3.Athlete medication as required and medical insurance inormation/orms4.Copies o entry orms and housing orms5.Alarm clocks6.Each individual article o clothing, equipment, medication, etc. should7.be individually marked with the owners last name, rst initial and teamname.


9/48

4

Every delegation volunteer must go through the volunteer registration8.process beore arriving at the Games. That means every head odelegation, coach, chaperone, coaching sta member, bus driver, andUnied Sports partner must have a current signed Class A Form on lein the chapter oce, and must have completed General Orientation and

Protective Behaviors. Every competing Unied Sports partner mustalso have a current, signed Unied Sports Partner Form on le in thechapter oce.

What You Need to Bring

Although we would like or each participant to bring only essential clothing andsupplies, there are a ew items that each participant should bring with them:

Sunscreen, caps, visors and lightweight long sleeve shirts to provide1. protection rom the sunToothbrush and toothpaste2.Soap and shampoo3.Clean change o clothes or each day4.One nice outt or the dance5.Athletic shorts, jerseys and shoes (blue jeans are not acceptable or6.competition)At least three pairs o sweat socks7.

Alarm clock8.Combs, brushes, sleepwear and other needed personal items9.Clothes hangers10.Any needed medication11.An umbrella12.Water jugs, canteens13.

Make sure that the participants have their personal items clearly marked.Please be aware that athletes must wear the appropriate ootwear as allowedby the National Governing Body, Special Olympics Summer Sports Rules andthe Special Olympics Texas Inormation Guide. Make sure that each o yourathletes has a pair o running shoes and appropriate clothing so that he/shemay compete to the ullest extent possible. Competitors who violate these ruleswill be disqualied.

Competition

In general, competition at each sports venue will begin at 8:00 a.m. andconclude at 5:00 p.m. on Friday, May 25 and Saturday, May 26. On Sunday,May 27, competition continuing at venues will begin at 8:00 a.m. and concludeby approximately 2:00 p.m.


10/48

5

15-PASSeNGeR VAN PolICYFor the last several years, we have shared communication with you regardingthe dangers o 15-passenger vans and Special Olympics, Inc.s (SOI) policy

regarding the use o 15-passenger vans to transport Special Olympics athletes,coaches and volunteers to and rom Special Olympics events. Special OlympicsTexas has developed the policy statement below in response to SOIs directive.Special Olympics Texas (SOTX) volunteers/delegations that use SOTXs nameto solicit unds or use SOTXs ederal tax identication number are prohibitedrom using 15-passenger vans to transport athletes or other individuals to androm SOTX events. SOTX strongly discourages volunteers/delegations thatdo not use SOTXs name to solicit unds or do not use SOTXs ederal tax

identication number (3rd Party organizations) rom using 15-passenger vansas transportation to or rom SOTX activities/events.

SOTX recognizes that it is up to each 3rd Party organization to decide whetheror not they will use 15-passenger vans. I a 3rd Party organization still uses a15-passenger van as transportation to an SOTX event, the organization mustcertiy that they do NOT use SOTXs name to solicit unds or use SOTXsederal tax identication number, and they also understand and certiy that:

Anyone operating a 15-passenger van owned by the 3rd Party1.organization or the purpose o transporting SOTX athletes or otherpersons to or rom SOTX activities is acting as the employee or volunteero the organization, and not on behal o SOTX.The drivers operation o the 15-passenger van will be considered to2.be in the course and scope o the drivers employment or volunteerresponsibilities or the 3rd Party organization, and not or or on behal oSOTX.3rd Party organizations that operate 15-passenger vans should comply3.

with the applicable saety standards promulgated by the NationalHighway Trac Saety Administration (NHTSA).SOTX must have on le an executed 15-Passenger Van Transportation4.Certication Form rom the 3rd Party organization.All approved 3rd Party organizations must display an SOTX tag/5.identication on the vehicles rear-view window, when attending anSOTX training and/or event.

Any volunteer/delegation, which does not have a 15-Passenger Van

Transportation Certication Form on le with SOTX, and who uses a15-passenger van as transportation to an ocial SOTX activity (training,competition, special event, etc.), will receive a warning/citation or the rstinraction. A second inraction will result in the volunteer and/or delegationo athletes not being allowed to participate in the SOTX activity(s)/competition(s). This restriction includes activities/events/trainings/competitions at all levels o the organization: local, area, and state/chapter.Coaches who violate this policy will be subject to sanctions (Page E-4 o theSOTX Inormation Guide).


11/48

6

SUMMeR GAMeS ReGISTRATIoN

Registration and Check In Procedure

Registration will be held on Thursday, May 24, 2012 rom 3:00 p.m. to 6:30p.m., and will resume immediately ater the coaches meeting or one hour. Weencourage delegations to register between 3:00 p.m. and 6:30 p.m. Registrationwill take place in the Bluebonnet Room at the University Center at UTA. Thegeneral coaches meeting will also be held in the Bluebonnet Room with sport-specic breakout meetings in the University Center. Parking options include:

Student Parking Lot #38, W. 1st. and S. Oak St.Student Parking Lot #47, W. Mitchell and S. West St.

Late registration will take place at the Inormation Tent at the south entranceo UTA Maverick Stadium on Friday beginning at 7:30 a.m. It is importantor teams that do not register on Thursday to report to the Inormation Tentlocated at Maverick Stadium on Friday morning. Athletes will not be allowed toparticipate until they have registered.

Teams should check into their hotels prior to registration. Each head odelegation must complete an o-campus hotel inormation orm with thehotel name, phone numbers and room numbers or the support personnel intheir delegation (coaches, chaperones, etc.). Please include personal cell phonenumbers. This inormation is very important in the event o an emergency.

Registration Stations

Accounts Payable/Finance StationAll teams must rst register at their regional (North, South/Central, East, and

West) registration station. Payments must be made at this station.

Event Troubleshooting StationAny delegation that needs to resolve problems relating to competition (such asassignment to proper events, athletes omitted rom an event, etc.) should reportto the event troubleshooting station. Competition committee members willmake any changes. Missing wristbands will also be available at this station.

Computer Printout

Take the time to check the computer delegation report against your records.Only those athletes and coaches who appear on the printout are registered.Athletes will only be allowed to compete in those events that appear next totheir names. There are NO walk-ups during the meet. Only those individuals


12/48

7

whose names appear on the computer printout will be allowed to participate inthe events.

You CANNOT substitute athletes.1.You CANNOT add athletes.2.You CAN delete athletes and request a reund in writing.3.

You CANNOT add coaches.4.You CANNOT delete coaches.5.You CAN substitute any delegation volunteer o the same gender (and o6.the same classication or coaches) on a one-to-one basis.You CANNOT have athletes stay with the ocial delegation unless they7.are registered to compete in the 2012 Summer Games.

Requests or reunds must be submitted in writing. Scratch orms will beavailable at registration and must be submitted at registration. Reunds will not

be processed without the scratch orm with wristbands attached. The chapterheadquarters issues all reunds.

Important!

The key to a successul event is correct entry scores. Please review yourcorrections packet thoroughly and call or ax the chapter headquartersimmediately with corrections. We will not make corrections ater May 9, 2012.

Any athlete whose entry score exceeded the qualiying time or an event hasbeen scratched rom the event. Qualiying times are listed on page P-4 o theSIG. Note: Unied Sports and regular relay teams (4x100, 4x400) o mixedgender are permitted (they will compete in the male division).

Credentials

Athletes and support personnel (ocially registered with the delegation) will beissued I.D. wristbands (credentials). Athlete wristbands (credentials) will includethe athletes name and team. They will also include specic event inormation -event, heat number and lane (i applicable). These must be worn continuouslythroughout the Games. In the event that replacement credentials are neededduring the Games, these may be obtained rom an SOTX sta member at anyo the venues.

Replacement of Lost CredentialsAthletes, coaches and ocial delegates must report to the SOTX sta memberat that venue when a credential is lost or misplaced. SOTX sta will only issue areplacement or these credentials ater they have veried athlete inormation.


13/48

8

Reading Your Wristbands

Wristbands, which contain important and useul event inormation, will beprovided or each athlete. Please review the ollowing example and contact JoBradley at the chapter headquarters at 512.491.2932 i you have any questions.

__________________________________________________________

SMITH, JOE(1) M(2)31(3)ALVIN ISD YELLOW JACKETS(7)

__________________________________________________________

Event Heat LaneAT050M(4) M.30-99.01(5) 3(6)

ATSOBT(4) M.30-99.01(5)

__________________________________________________________

(1) - Athlete Name (6) - Lane Assignment(2) - Gender (7) - Delegation Name(3) - Age(4) - Event Code(5) - Heat #

Reading the Heat #: The letter indicates gender (M=male or F=emale).The rst number gives the athletes age group. The last number provides theathletes heat within this age group. For example, Heat # M.30-99.01 indicatesa male athlete in the 30-99 year old age group competing in the rst heat.

CoACheS ANd heAdS of deleGATIoNS

Coaches Meeting

A general coaches meeting or all sports will be held on Thursday, May 24,rom 7:00 p.m. to 8:00 p.m. in the Bluebonnet Ballroom in the UniversityCenter. It is mandatory that the heads o delegations or a representative romeach delegation attend. All head coaches are strongly encouraged to attend thegeneral meeting. Sport-specic breakout meetings will ollow between 8:00p.m. and 9:00 p.m. All head coaches need to attend their sport-specic meeting

or the most up-to-date competition inormation. Registration will be closedduring the mandatory coaches meeting. Please do not bring athletes to thismeeting.


14/48

9

Head of Delegation Responsibilities

The head o delegation is the individual directly responsible or thecoordination and management o the athletes and coaches rom theirdelegation. He/she is primarily responsible or ensuring that athletes and other

coaches are at the competition sites and events, properly equipped and trainedor that event. Any problems related to a given athlete during sports activitieswill be addressed to the head o delegation or other coaches under his/herresponsibility. A head o delegation can only compete as a Unied Partnerwithin his/her own delegation.

Coaches Responsibilities

Coaches coming to the 2012 Summer Games must accept and carry out theseresponsibilities:

Provide or the general welare, saety, health and well-being o each1.Special Olympics athlete in their charge.Be thoroughly amiliar with all inormation in this handbook.2.Provide the ollowing specic services to each Special Olympics athlete in3.their charge:

Provide supervision 24 hours a day, in cooperation with othera.coaches in their delegation.

Ensure that credentials are worn at all times.b.Account or luggage and personal items at all times.c.Get to all meals during scheduled times.d.Report to competition staging areas at the proper times.e.Take ull advantage o clinics and other special events..Ensure that prescribed medications are taken at the proper times.g.Maximize the benets achieved through participation.h.Assist in receiving and keeping track o souvenirs.i.

Be assembled at the proper time and place or special events.j.4. Report all emergencies to the appropriate authorities ater takingimmediate action to ensure the health and saety o participants.

5. Attend all head coaches meetings.6. Follow the standards put orth in the Coaches Code o Conduct.

Reminder: A certied head coach must be on-site at each sports venue.Furthermore, each basketball and soccer team must have its own certied headcoach on the bench. The head coach o a Unied team must be dually certied

in the sport and in Unied Sports.

Coaches Access

Coaches will be asked to respect the rules regarding access to eld o play thatgovern each sport at the 2012 Summer Games. Security personnel have beeninstructed to assist competition directors in strictly enorcing this policy, so


15/48

10

please cooperate with their instructions. Athletes using wheelchairs and otherathletes with special accessibility considerations and their coaches will be givenspecial consideration only during scheduled competition. All delegation supportpersonnel and athletes must wear their credentials at ALL TIMES during the2012 Summer Games. These credentials will be required or admittance to

competitions, special events and other Games activities.

CoMPeTITIoN dIReCToRRandy Foederer972.348.1570 work; 214.478.0185 mobile972.480.0955 ax; [email protected]

GeNeRAl INfoRMATIoNAthletes may enter and compete in only one sport.1.Specic time schedules or each competition will be given out at2.registration and/or at the coaches meetings. This distribution will enableus to structure the time schedules to the entries actually received at the

chapter headquarters. The sports schedules contained in this handbookprovide the projected start and nish time or each sport. All delegationsshould plan on being available or competition at these times noexceptions.You have received (in your packet with this handbook) a very important3.delegation report containing inormation about all your athletes andcoaches. Please read and ollow the directions accompanying that reportthoroughly. This opportunity is your only chance to correct errors.Allcorrections are due by Wednesday, May 9.

Protests shall not be received or considered i they are based solely on4.a decision involving the accuracy or judgment on the part o an ocial.Protest orms must be completed and submitted within 30 minutes othe event in question to the venue/sport director. Forms will be availableon-site.All athletes MUST play in each game.5.Unied Sports basketball and soccer teams must have a non-playing,6.dual-certied bench coach or all games.

Basketball and Soccer Individual Skills: One designated person rom the7. competing athletes delegation may be identied to assist in prompting(not aiding in perormance o actual skill itsel) that athlete during theirIndividual Skills competition.


16/48

11

Bracket (Divisioning) Format for Team Competitions

3-team divisions will play a double round-robin ormat with all teams1.playing 4 games.4-team divisions will play a single round-robin ormat with all teams2.

playing 3 games.5-team divisions will play a single round-robin ormat with all teams3.playing 4 games.6-team divisions will play pool play with the top two teams in each o the4.2 teams pools moving on to a 4-game medal round. Third-place teamsin each pool will play or 5th and 6th place. The maximum number ogames a team may play will be 4; the minimum number o games a teammay play is 3.7-team divisions will play pool play with the top two teams in each o the5.2 teams pools moving on to a 4-game medal round. Third-place teamsin each pool will play or 5th and 6th place. The maximum number ogames a team may play will be 5; the minimum number o games a teammay play is 3.8-team divisions will play pool play with the top two teams in each o the6.2 teams pools moving on to a 4-game medal round. Third-place teamsin each pool may play each other or 5th and 6th place with the 4th-placeteams in each pool playing or the 7th and 8th places. The maximum

games a team may play will be 5; the minimum number o games a teammay play is 3.

Tiebreakers

Tiebreakers will be utilized in those divisions utilizing pool play.1.1st tiebreaker will be head-to-head competition.2.2nd tiebreaker will be goal or point dierential.3.

3rd tiebreaker - (Soccer only) Goals allowed. (Basketball only) Points4. allowed.In case o oreitures in the division, tiebreakers will be gured on5.common opponents within the division not involved in the oreituregames.


17/48

12

AThleTICS

Field Events (Field and Track listed separately)

Venue: UTA Maverick StadiumDirector: Missy Patterson

972.567.9719 [email protected] call or email Missy if you have questions or need additionalinformation regarding Field Event rules, measurements.

Field General Information

Please make sure your athletes are successul in practice and at your area1.competitions beore you enter them in the chapter competition. DoNOT enter an athlete in an event that they are not prepared or.Make plans to attend the Mandatory Coaches Meeting on May 24.2.There are always last-minute changes and updates that are shared at thismeeting.Accurate qualiying times and/or distances must be submitted or all3.track and eld events.

The maximum length or spiked shoes is 6mm.4.At registration, you will receive the5. fnalized schedule or events. Allschedules reviewed prior to this are considered tentative.Please careully study the schedule and share it with your assistants.6.It is important that your athlete arrives 20 minutes beore his or herscheduled event. Please adhere to this time rame and try not to arriveearlier since other heats will need the seating area. Most events havemultiple staging areas and the schedule indicates the specic area whereyour athlete should be. An athlete who does not appear at his or herdesignated time will not be allowed to compete.All eld events are run by age, gender and ability levels.7.All implements needed or competition are provided by Special Olympics8.or your athletes.All rules regarding proper toe placements, proper jumping, throwing and9.putting techniques will strictly be enorced. There are etiquette rulesthat apply to certain events; be sure you are aware o them. It is yourobligation to make sure that all athletes are properly trained or their

chosen event.Preliminaries and nals are held in the ollowing events:10.Mini-Javelina.Running Long Jumpb.Sotball Throwc.Shot Putd.Standing Long Jumpe.


18/48

13

11. Finals will only be held in the ollowing events:Ball Throw or Distancea.High Jumpb.Pentathlonc.

12. Athletes will be given three non-consecutive attempts. They mustachieve at least one good jump or throw to advance to the nals. In thecase where an athlete is unsuccessul in all three attempts, he will receivea participation ribbon at the venue. I desired, you can take your athleteand ribbon to the awards area and they will present it ormally.

13. Rabbit Rule: To be considered a rabbit in eld events, an athletewould have to exceed the rabbit score on all three attempts in the nals.This is very uncommon since most events have preliminaries, but it doeshappen. Should this happen to your athlete, he/she would be re-heated on paper only and his appropriate award is determined. Keep in

mind that the only time a rabbit can receive the gold medal is i his bestscore makes him the best or his age group.All throws use a 35% rabbit percentage.All jumps use a 20% rabbit percentage.

14. You will receive a detailed map explaining where your athlete will go toreceive his or her award. Please remember that as a group, your athletewill be escorted to awards. Once they have received their award, they areree to go with you.

Field Event-Specic Rules

Mini-Javelin:1.SOTX will ollow the SOI rules beginning in 2012, which meansa.there will be no 500g mini-javelin event oered in 2012. TheSOI rules are as ollows: emales o any age and males 8-15 yearsold must throw the 300g; males 16 and older must throw the400g.

The mini-javelin must land nose rst to be considered a goodb.throw; otherwise the throw will be called a oul and thus notmeasured. SOTX will provide the appropriate implements atcompetition.

2. Sotball Throw:The maximum distance allowed or Sotball Throw is 35 meters.a.Any throw urther than 35 meters will be considered a oul anddoes not count in the results. The maximum distance allowed orthe Ball Throw or Distance is 10 meters. Any throw urther than

10 meters will be considered a oul and does not count in results.Should your athlete consistently be doing this in practices, pleasemove him / her to an event where they will be more successul.

3. Shot Put:A wheelchair-only division will be allowed or all athletesa.competing in shot put. Female athletes will use a 4 lb. shot andmale athletes will use a 6 lb. shot. It is acceptable to includeathletes using wheelchairs in the regular division o the shot put,

but the weight o the shot must match or all competitors.


19/48

14

For athletes competing in the shot put, SOTX will provide theb.ollowing equipment: 6 lb. shot or emales and 8 lb. shot ormales.

Field Schedule

The nal schedule will be available online on May 14. (Subject to change)

Thursday, May 24, 2012

7:00 p.m.-8:00 p.m. Coaches meeting

8:00 p.m. Sports-specic break-out meeting

Friday, May 25, 2012 -Morning Female/Male Prelim/Final

8:00 a.m.-12:00 p.m.

Note: Torch Run FinalLeg will occur at 10:00a.m. on Friday.

Ball Throw M/F Final

High Jump(includesPentathlon)

M/F Final

Mini-Javelin F Prelim

Running LongJump

F Prelim

Shot Put F Prelim

Sotball Throw F Prelim

Standing LongJump

F Prelim

Friday, May 25, 2012 -Afternoon Female/Male Prelim/Final

12:30 p.m.-5:00 p.m. Mini-Javelin M Prelim

Running LongJump

M Prelim

Shot Put M Prelim

Sotball Throw M Prelim

Standing LongJump

M Prelim

Saturday, May 26, 2012 -Morning Female/Male Prelim/Final

8:00 a.m.-12:00 p.m. Mini-Javelin M Final

Running LongJump

M Final

Shot Put M Final

Sotball Throw M Final

Standing LongJump

M Final


20/48

15

Saturday, May 26, 2012 -Afternoon Female/Male Prelim/Final

12:30 p.m.-5:00 p.m. Mini-Javelin F Final

Running LongJump

F Final

Shot Put F Final

Sotball Throw F Final

Standing LongJump

F Final

Sunday, May 27, 2012

8:00 a.m.-12:00 p.m. Additional Competition (i necessary)

Field Awards

Awards will be held at UTA Maverick Stadium or all Field Events except orthe Mini-Javelin which is held on-site at the Intramural Fields.

Track Events

Venue: UTA Maverick Stadium

Director: Paul Brockway682.472.6342 [email protected]

Track General Information

Accurate qualiying times and/or distances must be submitted or all1.track and eld events.

An athlete may enter one track event, one eld event and one relay event,2.or the athlete may enter the pentathlon and one relay event.Long distance runners may enter two distance races (800m and longer),3.plus one relay race. Athletes who choose this option will not have theoption to participate in a eld event.An athlete who uses a wheelchair may enter two track events and one4.eld event.The maximum length or spiked shoes is 3mm.5.Track events will begin promptly at 8:00 a.m. each day beginning on6.

Friday, May 25. All track events will be run in a descending order startingwith the astest heats (astest to slowest). Coaches are responsible orhaving their athletes in the designated areas at the appropriate times sothe athletes may participate in their events. Event times listed on theschedules are the times the events begin running, not the time to reportto the staging area. An athlete who misses an assigned heat will not beallowed to run. I an athlete misses his preliminary race he will not beallowed to run in the nals.

The ollowing events will be run as prelims and nals: 50 Meter Run or7.


21/48

16

males and emales, 100 Meter Run or males and emales, 200 Meter Runor males and emales, 400 Meter Race Walk or both males and emales,4x100 Meter Relay or males and emales, 400 Meter Run or males only.Check the SOTX website at www.specialolympicstexas.org on Monday,8.May 14, or an updated track and eld schedule.A more detailed schedule o events will also be available at registration.9.Final changes will be made at the coaches meeting on Thursday, May24. It is important that the head coach o a delegation or representativeattend.Depending on the number o athletes registered in each event, open10.divisions (combined age groups) may be created in order to meet theminimum number o athletes per heat or to provide the most competitiveheats possible based on scores.Two staging areas - green and yellow - will be utilized. Only athletes11.

waiting to compete will be allowed in the staging areas. Athletes willbe escorted rom the staging area to the track. Upon completion o apreliminary event, the athletes will be escorted to a holding area. Athletesshould be picked up immediately rom the holding area. Upon completiono a nal event, the athletes will be escorted directly to the awards area.Those athletes who exceed the events variance will be held and12.the appropriate heat determined based on the athletes perormance.The athletes score will be entered along with the other scores in theappropriate place. The athlete who exceeded the variance will stand in

ront o the appropriate awards stand to receive his/her award.Numbered stickers (provided at staging area) must be worn by all runners13.in all events. Stickers are worn to acilitate the staging and timing process.The 400 Meter Race Walk will be in lanes. Walkers must remain in their14.lanes all the way around the track.Assisted walks are or those athletes who need a mechanical or adaptive15.device (crutches, cane, walker, pushing a wheelchair) to maintain anupright position. (Shoe inserts are not considered a mechanical or adaptivedevice). Another person may not physically assist athletes. A guide rope orvisually impaired athletes is not considered a mechanical device and thusthese athletes will be heated with sighted runners o equal ability.A 25% rabbit percentage will be utilized or track events at Summer16.Games.

Relay Information

Teams entered in the 4x100 or 4x400 will receive colored dots which will1.

indicate the order o the runners or the relay. The dots should be placedon the athletes wristband beore he/she enters the staging area.Because the 4x100 Meter Relay is now a prelim event, the our athletes2.who run the prelim will be required to run the nal. NO EXCEPTIONS.Without the same our runners, the team will be disqualied.Relay teams must bring their own batons.3.Mixed gender relay teams will be run in the male divisions.4.


22/48

17

Track Schedule

The nal schedule will be available online on May 14. (Subject to change)

Friday, May 25, 2012 -Morning Female/Male Prelim/Final

8:00 a.m.-12:15 p.m.

Note: Torch Run FinalLeg will occur at 10:00a.m. on Friday.

4x100m Relay M/F M/F-PrelimUnied-Final

800m Run M/F

400m Pentathlon M/F

200m Run M Prelim

25m Wheelchair M

25m Assisted Walk M25m Walk M

50m MotorizedWheelchair Slalom

M

50m Assisted Walk M

30m WheelchairSlalom

M

100m Walk M

100m Wheelchair M

50m Walk M

50m Run M Prelim

Friday, May 25, 2012 -Afternoon Female/Male Prelim/Final

1:00 p.m.-5:00 p.m. 400m Racewalk F Prelim

50m Run F Prelim200m Run F Prelim

25m Wheelchair F

25m Assisted Walk F

25m Walk F

50m Assisted Walk F

100m Walk F

50m Walk F

400m Run F

100m Run F Prelim

Saturday, May 26, 2012 -Morning Female/Male Prelim/Final

8:00 a.m.-12:15 p.m. 50m MotorizedWheelchair Slalom

M/F


23/48

18

8:00 a.m.-12:15 p.m.continued

100m Wheelchair M/F

1500m Run M/F

50m Run F Final

400m Racewalk F Final

100m RunPentathlon

M/F

100m Run F Final

200m Run F Final

10m Assisted Walk F

10m WheelchairRace

F

25m MotorizedWheelchairObstacle Course

F

30m WheelchairSlalom

F

Saturday, May 26, 2012 -Afternoon Female/Male Prelim/Final

1:00 p.m.-5:00 p.m. 400m Run M Prelim

50m Run M Final

400m Racewalk M Prelim

100m Run M Prelim

200m Run M Final

10m Assisted Walk M

10m Wheelchair

Race

M

25m MotorizedWheelchairObstacle Course

M


8:00 a.m.-12:30 p.m. 3000m Run M/F

400m Run M Final

100m Run M Final400m Racewalk M Final

4x100m Relay M/F Final

Track Awards

Awards will be held at UTA Maverick Stadium.


24/48

19

bASKeTbAllVenues: UTA The MAC, UTA PE Building, Lamar High School,

Shackelord Junior High

Director: Jennier [email protected]

Basketball General Information

A team evaluation questionnaire (TEQ) must be submitted with entries or1.each basketball team.

A classication round will be held to determine the number o divisions2. required and the leveling o teams on Thursday, May 24 rom 1:00 p.m. to6:00 p.m. at The MAC.Classication rosters must be submitted with the ve BEST players3.highlighted, and these players must start the classications.All teams must participate in the classication round. I a team does not,4.that team CANNOT participate in the tournament. All athletes mustattend classication. I an athlete does not attend, they must sit out therst game that the team plays. NO EXCEPTIONS will be made.

Basketball teams that wish to utilize a ull court press in competition will5.be asked to do so during classication. Coaches should mark this on theirclassication roster.Each game will consist o our quarters o six minutes each. The game6.clock will be in accordance with NGB rules. The specics o the gameclock will be reviewed prior to the tournament.Unied Sports games will be 8-minute quarters (The basketball7.committee has the authority to determine that lower divisions o UniedSports basketball will play 6-minute quarters. These divisions i any

will be identied at the coaches meeting).Basketball teams are required to wear proper uniorms with numbers on8.the ront AND back o the jerseys. Undershirts should all be the samecolor. Example: I the Amarillo Shakers have navy uniorms and one playerwants to wear a WHITE shirt underneath, then players B, C, D, and allother players choosing to wear undershirts must wear WHITE undershirts.Please reer to the 2012 SIG, page P-7.Basketball 3-on-3 maximum roster is 6 players; team competition9.

maximum roster is 12 players.Individual Skills athletes will participate in both prelims and nals. The10.prelims are on Friday, May 25 at 9:00 a.m. with the nals beginningat 12:30 p.m. on Friday. The exact location o the Individual Skillscompetition will be announced at the coaches meeting. There will be both8-oot and 10-oot divisions. Please speciy which one on your entries.Awards or basketball will take place in the Awards Tent at Athlete Village.11.Teams will be awarded as soon as their entire division has been completedand placement within their division has been established.


25/48

20

Basketball Schedule


1:00 p.m. - 6:00 p.m. Classications at The MAC & PE Building

7:00 p.m. - 8:00 p.m. Coaches meeting


Friday, May 25, 2012

6:00 a.m. Competition schedules available at The MAC

8:00 a.m. - 10:30 a.m. Team Skills

8:00 a.m. - 6:00 p.m. Team Competition at all basketball venues

9:00 a.m. - 12:00 p.m. Individual Skills (Prelims)12:30 p.m. - 3:00 p.m. Individual Skills (Finals)

3:00 p.m. - 6:00 p.m. 3-on-3 Competition

Saturday, May 26, 2012

8:00 a.m. - 6:00 p.m. Competition continues at all basketball venues


8:00 a.m. - 12:00 p.m. Competition/nals

Basketball Awards

Basketball awards will be held in the Awards Tent at Athlete Village.

CYClINGVenue: UTA Parking Lot #49

Director: Terry Cook512.632.1773 [email protected]

Cycling General Information

An athlete may enter a maximum o two events.1.All bicycles must be inspected by the coach prior to being used in the2.event(s).All cyclists, including coaches, must wear helmets at ALL times while on3.bicycles. All athletes will wear numbers.All cyclists must check in 30 minutes prior to their scheduled race time.4.Signs will identiy the check-in tent.


26/48

21

Competition times and schedules will be provided at the coaches meeting5.to be held on Thursday, May 24. A tentative schedule will be posted onthe SOTX website at www.specialolympicstexas.org on Monday, May 14.35% rabbit percentage will be applied when no preliminaries are6.conducted in a cycling event.

20% rabbit percentage will be applied when preliminaries AND nals are7.conducted in a cycling event.

Cycling Schedule

The nal schedule will be shared at the Thursday evening coaches meeting.(Subject to Change)

Order of Events:


7:00 p.m.-8:00 p.m. Coaches meeting


Saturday, May 26, 2012 Unied/Modifed

10K Road Race

10K Tandem Time Trial Unied

10K Time Trial

1K Time Trial Modied

1K Time Trial

1K Time Trial Unied

Lunch/Awards

15K Road Race500m Time Trial Modied

500m Time Trial

5K Time Trial Modied

5K Time Trial

5K Tandem Time Trial Unied

Cycling Awards

Cycling awards will be presented at the cycling venue immediately ater thecompletion o each heat.


27/48

22

eQUeSTRIAN MAY 18-20Venue: Brazos County Expo Complex

5827 Leonard Road, Bryan, TX 77803

Director: Karen [email protected]

Equestrian General Information

Equestrian competition will take place at the Brazos County Expo1.Complex in Bryan.

Schooling in the arena will begin at 12:00 p.m. on Friday, May 18, and2. the early morning hours o Saturday, May 19 and Sunday, May 20.Opening Ceremonies at equestrian will begin at 8:30 a.m. on Saturday,3.May 19.Overnight stabling is available beginning Friday, May 18. Stalls will be4.assigned when you arrive. Stall reservations and requests should be axedto Sue Galkantas at 512.835.7756. Shavings will be available on thegrounds.A current original Negative Coggins Test is required (by law) or all horses5.

to enter the grounds. You must have proo with you at the gate uponarrival.Equestrian athletes can enter up to ve events. Reer to the Ocial6.Summer Sports Rule Book and the SOTX Inormation Guide or specicrules on equestrian competition.Horses will be limited to compete in no more than 6 classes per day. Just7.as the welare o the athletes is a top priority, so should be the care o thepartner horse. This limit will ensure the horses receive proper rest and arenot overused.

In 2012, SOTX added an event or Western riders. The CI Western8.Riding pattern will be a B-level pattern, but walk only. Riders must use aWestern saddle.In 2012, the Team Relay event will be oered or supported riders only:9.levels CSP, CS, CI, BSP, BS and Unied Supported. The Relay will bea weaving pattern o 3 cones, poles or barrels, each 25 eet apart, downand back. A Team Relay must have 2-4 riders rom the same team. TheTeam Relay may consist o CSP-CS or BSP-BS, mixing o C and B level

is not allowed. CIs must compete as a CI team. Limiting the event tosupported riders and making it a weaving pattern event will create anevent that is similar and progressive to the speed events (barrels, poles andgure 8) in which the BI and A level riders currently have the opportunityto compete.Competition times and schedules will be provided at the coaches meeting10.on Friday, May 18 at 3:00 p.m. at the Brazos County Expo Complex. Atentative schedule will be posted on our website prior to competition.


28/48

23

Equestrian Schedule

A nal schedule will be available at the coaches meeting on Friday, May 18.(Subject to change)


9:30 a.m. Medical arrives

10:00 a.m. Delegations arrive & coaches registration begins

12:00 p.m. Schooling o horses

1:00 p.m. Coaches registration ends

2:00 p.m. Changes and corrections due

3:00 p.m. Coaches meeting5:00 p.m. Schooling o horses in trail arena only

5:20 p.m. - 9:00 p.m. Team relays: CSP, CS, CI, BSP, BS & Unied SupportedWestern Riding: CI, BIP, BI & ABarrel Racing: BIP, BI & APole Bending: BIP, BI & AFigure 8 Stake Race: BIP, BI &A


6:00 a.m. Medical arrives

6:15 a.m. - 7:30 a.m. Schooling o horses

8:15 a.m. Line up or Opening Ceremonies

8:30 a.m. Opening Ceremonies

9:15 a.m. First call

9:15 a.m. Working Trail: CSP, CS, CI, BSP, BS

9:30 a.m. English Equitation: CSP, CS, CI, BSP, BS, BIP, BI, A Tack ChangeWestern Equitation: CSP, CS, CI, BSP, BS, BIP, BI, ABreak Set up Dressage Arena

6:00 p.m. Drill Teams: 2, 4 and Unied

6:30 p.m. - 9:00 p.m. Dinner, Entertainment and Dance


6:30 a.m. Medical arrives6:45 a.m. - 8:45 a.m. Schooling o horses

9:00 a.m. - 3:00 p.m. Showmanship: CSP, CS, CI, BSP, BS, BIP, BI and ADressage: CI, BIP, BI and A (at will)Prix Caprilli

9:00 a.m. - 1:00 p.m. Working Trail A, BI, BIP


29/48

24

Equestrian Awards

Equestrian awards will be held at the Brazos County Expo Complex.

GYMNASTICSVenue: Webb Elementary School

1200 N. Cooper Street, Arlington, TX 76011Gymnastics General Information

Competition will be held at Webb Elementary School.1.

Male gymnasts shall wear tank tops (leotards) and long white gymnastic2.pants or T-shirts that are tucked in and gymnastics shorts. For either seto attire, the gymnast may compete in white socks, gymnastic slippers orbare eet.Female gymnasts shall wear a long sleeve leotard, have bare legs and have3.bare eet, white peds or gymnastic slippers. Flesh colored tights with bareeet are permitted, but not recommended.All competitors must perorm their routines within the specied time4.

limits.Please reer to the Sports Skills Guide or a complete description o5.events.Complete details o competition times, groupings and meet procedures6.will be distributed at the coaches meeting.

Gymnastics Schedule

Please note: the gymnastics coaches meeting will be held on Saturday morning,May 26, prior to the competition.


8:30 a.m. - 9:30 a.m. Warm-up or Artistic Gymnastics

9:30 a.m. March In

9:45 a.m. - 12:00 p.m. Artistic competition, then awards

12:00 p.m. - 1:30 p.m. Lunch

1:30 p.m. - 2:00 p.m. Warm-up or Rhythmic Gymnastics

2:00 p.m. March In

2:15 p.m. - 4:30 p.m. Rhythmic competition, then awards

Gymnastics Awards

Awards will be held at Webb Elementary School.


30/48

25

SoCCeRVenue: UTA Soccer FieldsDirector: Terry Thompson

[email protected]

Soccer General Information

Soccer will take place at the UTA Soccer Fields.1.A Team Evaluation Questionnaire (TEQ) must be submitted with entries2.or each soccer team.

Competition will be oered in 11-a-side (Unied Sports); 5-a-side3. (Traditional and Unied) and Individual Skills.A classication round will be held to determine divisions in 5-a-side.4.Teams must submit a roster that highlights their BEST 5 players. These 55.players must start on the eld during the classications.Players who do not participate in classication will not be able to play in6.their teams rst game.5-a-side play will consist o two 15-minute halves with a ve-minute hal-7.time. All games will be decided with overtime and shootout i necessary.

Unlimited substitution will be allowed in both 5-a-side and 11-a-side8.competition.11-a-side matches will be 40-minute halves.9.In the case o extreme heat during the 11-a-side matches, the ocial10.can declare a three-minute water break (one during each hal) during anatural break in play.Details o competition times will be distributed at the coaches meeting.11.Individual Skills will be held on Saturday with two rounds (preliminaries12.and nals). Athletes will perorm each skill station one time per round.

No matches will end in a tie. Two golden goal overtime periods will be13.played. I still tied, the game will be decided by a penalty kick shoot out.

Soccer Schedule



8:00 p.m. Sport-specic breakout meeting(A schedule will be distributed.)


8:00 a.m. - 11:30 a.m. Classications

11:30 a.m. - 1:00 p.m. Lunch break

2:00 p.m. - 5:00 p.m. Team competition, detailed division and awardsschedules will be distributed in the aternoon.


31/48

26


8:00 a.m. - 11:30 a.m. Team competition

10:00 a.m. - 11:00 a.m. Individual Skills competition (Prelims)

11:30 a.m. - 1:00 p.m. Lunch break

1:00 p.m. - 2:00 p.m. Individual Skills competition (Finals)

1:00 p.m. - 4:00 p.m. Team competition


8:00 a.m. - 12:00 p.m. Competition (i necessary)

Soccer Awards

Soccer awards will be held at the Awards Tent in Athlete Village.

TeNNISVenue: UTA Tennis CenterDirector: Cindy Benzon

[email protected]

Tennis General Information

Tennis competition will be held at the UTA Tennis Center.1.A Tennis Rating Form must be submitted with entries or each athlete.2.Events Oered: Singles, Doubles (one bounce and two bounce events);3.Unied Sports Doubles, and Individual Skills.IMPORTANT Two Bounce Notice: Only athletes who have competed4.in two bounce events in previous chapter Games will be allowed to entertwo bounce events in 2012. All other athletes must enter either thetransitional ball one bounce or traditional ball one bounce events.Individual Skills competition will be as ollows: Level 1 - Forehand5.Volley, Backhand Volley, Forehand Ground Stroke, Backhand GroundStroke, Serve - Deuce Court, Serve - Advantage Court, AlternatingGround Strokes with Movement.

Athletes may choose to serve an underhand serve. This serve allows the6. athlete to bounce the ball one time behind the baseline and serve with aorehand ground stroke.It is imperative that each coach turns in an accurate and up-to-date skills7.point total or each athlete that participates in Individual Skills. Thistotal, along with a preliminary round, will help ensure that the nalsdraws are both air and the best competition.Please ensure that all athletes come prepared or the sun and very hot8.weather. They need caps, towels and sunscreen, and should be hydrated


32/48

27

by drinking lots o water the day beore. Try to make it a part o theirtraining to drink water during match play.The Tennis Rating Program and a classication round will be utilized to9.determine draws or match play athletes.

Tennis Schedule


3:00 p.m. - 5:00 p.m. Classication (Singles, Doubles, Unied only)


8:00 p.m. Sport-specic breakout meeting


7:30 a.m. Coaches check-in (Singles Play, Individual Skills)

8:00 a.m. - 12:00 p.m. Individual Skills Prelim emale and male divisionsand Singles match play

12:00 p.m. - 1:00 p.m. Lunch

12:45 p.m. Check-in or aternoon matches

1:00 p.m. - 4:00 p.m. Singles and Doubles match play (single and double

bounce) matches or males and emalesSaturday, May 26, 2012

7:30 a.m. Coaches check-in (Teams)

8:00 a.m. - 12:00 p.m. Doubles and Unied matches, Individual Skillsmedal round

12:00 p.m. - 1:00 p.m. Lunch

1:00 p.m. - 4:00 p.m. Match play

Tennis Awards

Awards will ollow completion o competition events. Awards will be held atthe Awards Tent in Athlete Village.

SPoRTS INfoRMATIoN ANd ReSUlTS

Volunteers are once again providing technology support or the SummerGames. The cornerstone o the support is the GMS6 sotware. The systemstores inormation about individual athletes and delegations, events that theathletes are participating in and their results. As events take place, scoringinormation is entered into the system.


33/48

28

Inormation provided by the GMS 6 system will be available or coaches,spectators, participants and amily members at the inormation tent locatedon the south end o UTA Maverick Stadium. The inormation is updated atregular intervals. Results inormation will, in most cases, not be available at theindividual venues.

dIReCTIoNS To SUMMeR GAMeSSports-specic maps will be distributed at the coaches meeting.

Host Venue: University o Texas at Arlington (UTA Maverick Stadium:Athletics, Opening Ceremonies, Victory Dance, Main Hub)

Arlington is located between Fort Worth and Dallas in the heart o theMetroplex.

From I-30, take the Fielder Road exit and head south (right i youre comingrom Fort Worth and let i youre coming rom Dallas). Turn east (let) onMitchell Street and go about two blocks. Maverick Stadium will be on your let.

From I-20, take the 157 Cooper Street exit and head north on Cooper Street.

Follow Cooper Street to Mitchell Street and turn let. Head west on MitchellStreet to the rst light, which is Davis Street. Continue west or one block andMaverick Stadium will be on your right.

See the map (included in your packet) or specic venue directions.

SPoRTS & GAMeS RUleS CoMMITTeeSThe Sports Rules Committeewill be in place and unctioning at eachcompetition venue as designated by the appropriate governing body. This groupwill address on-site protests and rules interpretations as needed. These rulescommittees will be identied at the Thursday sport-specic coaches meetings.The Games Rules Committee consists o lead members:

Sue Galkantas, SOTX Director o Sports and TrainingRandy Foederer, SOTX Summer Games Co-Director o Competition

The Games Rules Committee shall ensure that the Special Olympics OcialSports Rules are ollowed and enorced, and will be the nal authority or allrule interpretations and appeals during the Games. It is the goal o the GamesOrganizing Committee to address all protests at the venue level.


34/48

29

SPeCIAl eVeNTS

Special Events Schedule

Friday, May 25, 2012Wellness Park ....................................9:00 a.m. to 4:00 p.m.Athlete Village ...................................10:00 a.m. to 4:00 p.m.Torch Run Final Leg .........................10:00 a.m. to 10:15 a.m.Summer Games Press Conerence ......10:15 a.m. to 10:45 a.m.Line up or Parade o Athletes ...........6:15 p.m.Opening Ceremonies .........................7:00 p.m. to 9:00 p.m.

Saturday, May 26, 2012Wellness Park ....................................9:00 a.m. to 4:00 p.m.Victory Dance ...................................7:00 p.m. to 9:00 p.m.Athlete Village ...................................10:00 a.m. to 4:00 p.m.

Wellness Park

Stop by Wellness Park and get your athletes screened or ree! Wellness Parksobjective is to help improve health care or our athletes. Tentatively weare oering Opening Eyes, Healthy Hearing, Fit Feet, Health Promotions,FUNtness and Special Smiles. Our trained proessionals are all ready to screenyour athletes and provide them with helpul inormation to keep them healthyand competing at their very best. Wellness Park will be open on Friday, May 25rom 9:00 a.m. to 4:00 p.m. and on Saturday, May 26 rom 9:00 a.m. 4:00p.m. Location or the screenings will be on the rst and second foors o theMAC building. There will be lots o good inormation or all! Remember:Athletes who stay ft, dont quit!

Athlete Village

Athlete Village promises to be an area o un or all ages o athletes. There willbe carnival-style games, a variety o local entertainers, concessions, exhibits anddisplays rom 10:00 a.m. to 4:00 p.m. on Friday, May 25 and Saturday, May 26.Athlete Village is located on the campus o UTA on the grounds o The MAC.We encourage all teams to visit Athlete Village and enjoy the estivities. Special

guest appearances in the area include: pageant titleholders, local entertainersand businesses. Featured attractions consist o athlete massages, souvenir sales,amily reception area, SOTX outreach inormation services, arts and crats area,carnival-style games and much more. A complete listing o activities and timeswill be available at registration.

29


35/48

30

Clinics and Demonstrations

This year we have tentatively scheduled two sports clinics. A complete schedulewill be available at registration. All clinics and demonstrations are ree, butspace may be limited.

Soccer clinic is tentatively scheduled or Friday, May 25 rom 11:30 a.m. 1:00 p.m. at the UTA Intramural FieldsFlag ootball clinic is tentatively scheduled or Saturday, May 26 rom3:30pm 5:00pm at the UTA Intramural Fields.

Law Enforcement Torch Run

Come cheer on hundreds o Law Enorcement Torch Run volunteers as they

carry the Special Olympics Texas Flame o Hope into UTA Maverick Stadiumon Friday, May 25 at 10:00 a.m. Since its inception in 1985, the Texas LawEnorcement Torch Run has raised over $12 million to benet SOTX.

Opening Ceremonies

Opening Ceremonies will be held rom 7:00 p.m. to 9:00 p.m. at the UTAMaverick Stadium on Friday, May 25. The evening will begin with the entry

o the law enorcement ocers, ollowed by the Parade o Athletes. Each teamwill be recognized by the announcers, and then may be seated on the eld orthe duration o the ceremonies. Please see that the athletes are prepared tostay (i the ground is wet, athletes will want to bring something to sit on). Theprogram will continue with the National Anthem and an ocial welcome romThe University o Texas at Arlington. The program will eature the AthleteOath, the Volunteer Oath, the Ocials Oath, the entrance o the Flame oHope and the Cauldron Lighting Ceremony. We look orward to seeingeveryone there!

Parade of Athletes

We encourage delegations to start arriving as early as 6:15 p.m. Please allowplenty o travel time to get rom your hotel to the stadium. Once you arrive,parking is located in the south parking lot. You can access this lot by MitchellStreet. Team buses will drop o athletes at the stadium, and then be directedto park in Lot 49. A shuttle bus will transport the bus drivers between Lot 49

and the stadium.

As done in the past, each team is asked to bring a team banner with the teamsname and city clearly written on it. Athletes will be staged on the west side othe stadium along the sidewalks. The lineup is rst-come, rst-served. Athleteswill enter the stadium during the Parade o Athletes rom the ramps at eitherthe north or south end o the west grand stands. Athletes may then be seatedon the eld acing the stage. Please remember no high heels are allowed on the

30


36/48

31

eld. Temperatures on the eld might be high so please bring water or otheraccommodations or athletes as needed.

Further directions will be explained during the coaches meeting. Onlyregistered coaches and athletes may enter the stadium in the parade. Families

and guests will be seated in the west-end stands acing the stage.

Victory Dance

The Victory Dance will take place on Saturday, May 26 rom 7:00 p.m. to9:00 p.m. at UTA Maverick Stadium. A deejay will provide the entertainment;athlete requests will be accepted to help create a memorable evening.Remember that high heels are not allowed on the eld.

Closing Ceremonies

The Closing Ceremonies will be highlighted during the mid-point o theVictory Dance on Saturday, May 26. The brie program will incorporate the exito the Special Olympics Texas fame and closing comments.

Families Activities

A key component to every Special Olympics Texas event is the attendance oathletes amily members. These proud supporters are seen in the stands, on thesidelines and in coaching positions. This year, amilies will again have a placeto relax while meeting ellow amily members to discuss experiences and shareideas. The Families Tent, located in Athlete Village, will be open rom 10:00a.m. to 4:00 p.m. on Friday, May 25 and Saturday, May 26. A kiosk area withcomputer access to a variety o websites, including SOTX, will allow amiliesand committee members to visit key outreach support areas listed in the Family

Resource Guide. The Families Committee will also be selling photo buttonsand team photos at the Victory Dance.

Athlete Leadership Program Reception

There will be an Athlete Leadership Program (ALPs) reception or all athleteswho are involved in their local ALPs group. This time will allow ALPs athletesrom around the state to meet and share ideas and inormation rom their areas.

The meeting will take place in the University Center rom 7:00 p.m. to 9:00p.m. on Thursday, May 24. This reception will be held during the coachesmeeting. Light snacks will be provided, along with awards pins and polo shirtsor volunteer hours served throughout the year. We look orward to seeing theALPs athletes and hearing the inormation they have to share!


37/48

32

SoUVeNIR SAleSThursday, May 24, 2012

3:00 p.m. to 6:30 p.m. .......University Center (Pre-order pick ups ONLY)

Pre-order your teams Summer Games t-shirts online to ensure you get thesizes you need! Go to shop.sotx.org byMay 13 to place your order. Shirts willbe available or pick-up on Thursday at Registration or Friday and Saturday atAthlete Village. Questions? Call Judy Mullinix at 512.491.2926.

Friday, May 25, 20128:00 a.m. to 5:00 p.m. .......UTA Maverick Stadium10:00 a.m. to 4:00 p.m. .....Athlete Village

Saturday, May 26, 20128:00 a.m. to 5:00 p.m. .......UTA Maverick Stadium10:00 a.m. to 4:00 p.m. .....Athlete Village7:00 p.m. to 9:00 p.m. .......Victory Dance - UTA Maverick Stadium

The last opportunity to purchase souvenirs will be at the Victory Dance onSaturday night.

MeAlS

Dining Facilities

UTA has one dining acility that will be open or walk-ups and delegations thathave pre-paid or meals. The Commons Dining Hall will serve meals duringSummer Games. Meals begin with breakast on Friday; the last meal served oreveryone eating on campus is Sunday breakast. It will be important or groupsnot to linger in the dining area in order to allow ample seating.

On-Campus Meals Schedule

Friday, May 25, 20126:00 a.m. to 8:00 a.m. ........Breakast

11:00 a.m. to 2:00 p.m. .....Lunch5:00 p.m. to 7:00 p.m. .......Dinner

Saturday, May 26, 20126:00 a.m. to 8:00 a.m. ........Breakast11:00 a.m. to 2:00 p.m. .....Lunch5:00 p.m. to 7:00 p.m. .......Dinner


38/48

33

Sunday, May 27, 20126:00 a.m. to 8:00 a.m. ........Breakast

Boxed Meals Information

Groups can order boxed meals in place o regular on-site lunches or dinners.Heads o delegations need to reer to their packet or urther inormation onordering. Boxed meals will need to be picked up at the dining hall duringthe breakast meal time and it will be the groups responsibility to provideappropriate coolers and ice chests or storage. Order orms have been providedto each head o delegation. The deadline to order is May 9. Lunches are orteams competing.

Off-Campus Meals

Teams competing with tight schedules should prepare ahead o time to eatat their venues or at o hours that may be dierent rom their on-campusteammates.

PARKING ANd TRANSPoRTATIoN

Shuttle Bus Schedule

Durham School Services will provide shuttle service to on and o-campusvenues, as well as preerred hotels, Friday through Sunday. Scheduling androuting inormation will be shared in more detail at the coaches meeting. A listo preerred hotels can be ound on the Special Olympics Texas website, underthe Summer Games preerred hotel link.

For saety reasons, Durham will make sure that the people riding the buses areassociated with Special Olympics Texas. To identiy SOTX associated riders,Durham volunteers and drivers will check or one o the ollowing types oSummer Games I.D.:

Athletes or coaches wristbandVolunteer button or credentialsFamilies and general public spectators who wish to ride the shuttles will be

asked to get a bus pass rom the amilies booth located in Athlete Village.

Note: Due date or Transportation Request orms is May 9. Bus schedulesand inormation will be available at registration, the coaches meeting and theinormation tent.


39/48

34

Parking

Please observe the restricted permit parking and no-parking signs, emergencyvehicle parking and handicap parking areas. Team buses will have a designatedparking area (reer to campus map), which will be monitored by the University

Campus Police.

Due to the large number o vehicles at Opening Ceremonies and VictoryDance, we ask that you ride together to reduce trac congestion that evening.Team buses will receive specic instructions rom parking security volunteers onwhere to unload, load and park.

heAlTh ANd SAfeTY INfoRMATIoN

Weather Contingency Plan

In the unortunate event that we encounter inclement weather, we will utilizethe weather plan provided at registration and covered in the coaches meeting.Let us stress the act that we will only use this plan i the conditions are suchthat it is impossible to continue with the event as scheduled or a prolongedperiod o time. The Games Director and Games Committee will be the nalauthority regarding cancellation or postponement o any phase o the SummerGames. I weather does orce any schedule adjustments, inormation concerningpostponements will be available at the Inormation Tent and the CommandCenter. The phone number is 817.272.0600. To receive weather and othernews and alerts during Summer Games, text summer to 888777.

Information Center

The Inormation Center will be located in a tent inside Gate One on thesouth side o UTA Maverick Stadium. The Inormation Center serves as aninormation resource or everyone at the Summer Games. It also serves as thelost and ound. Games results and heating are posted at the Inormation Centeras they become available rom the Results Center. The Inormation Center willbe open Friday, May 25 rom 7:00 a.m. to 7:00 p.m., Saturday, May 26 rom7:00 a.m. to 7:00 p.m., and Sunday, May 27 rom 7:00 a.m. to close.

Command Center

The Command Center will be located in a mobile operations trailer in a parkinglot on campus near UTA Maverick Stadium. The Command Center, whichwill open on May 24, will serve as the hub or emergency inormation and isthe communication link between the various sports venues. Command Centerpersonnel will be in radio contact with designated personnel at all Games sites.The Command Center will be staed 24 hours a day, and will serve as the lostand ound persons site. To reach Command Center, call 817.272.0600.


40/48

35

Regulations While on Campus

The University o Texas at Arlington has a no smoking policy. There is nosmoking allowed in any building at any time. Furthermore, no one is allowed tosmoke on or near the eld o play or other areas that are ocial Games related

venues. The below-listed items will be prohibited on campus. Violation o anyo these regulations will be cause or immediate removal rom campus andexpulsion rom the Games. Regulations apply to coaches, athletes and ocialdelegates:

Possession o any alcoholic beverages1.Possession or use o any narcotic stimulant, depressant or hallucinogenic2.drugs without a doctors prescriptionPossession or use o candles, lanterns, rearms, gasoline or other volatile3.solutions, explosives, reworks or other dangerous materialsPossession or use o any electrical heating, cooking, or ood preparation4.appliancesGambling5.Possession o pets or animals (only certied service animals will be6.allowed)Activation o a re alarm could result in a $250 ne per activation.7.Please do not tamper with any re alarm device or re protection system;signicant ees may be assessed.

Security/Crowd Control

Security volunteers are there to help you, your athletes and other participantsenjoy the Games saely. Security personnel have direct radio communications,through the Command Center, with the SOTX sta, ocials, EMS and police.I you have an emergency or other problem and cant nd the help you need,look or a security sta member. Security personnel will be wearing orange

t-shirts or law enorcement uniorms. Please ollow their instructions.

Crossing Guards

Security personnel will provide crossing guards at designated intersections.Please help us prevent a serious accident by using only the crosswalk area andcooperating with the campus guards and police.

Lost and Found PersonsLost athletes should be escorted to the security volunteer or the medical area ateach sports venue. Athletes lost on campus during the evening hours should beescorted to the Command Center.

Lost and Found Possessions

All lost items should be turned in to the Inormation Tent (or to the


41/48

36

registration/tournament desk i not near the stadium). I identication isavailable, an attempt will be made to notiy the owner. People who wish toclaim a lost item should report to the Inormation Tent. All items ound will becentralized at the Inormation Tent (regardless o where they were ound).

Curfew

We ask that all athletes and coaches be in by 11:00 p.m. Coaches must not leaveathletes without appropriate adult supervision. Coaches are responsible or theconduct and supervision o their athletes at all times.

All coaches are expected to devote 100% o their time to supervising theirathletes. Any athlete ound unsupervised or involved in disruptive behavior

might be disqualied rom the Games. Also, the coach o that team may besuspended rom all SOTX events or a period o up to one year. Furthermore,the administrators o the sponsoring agency or school will be notied in writingo the inappropriate conduct o the coaches and athletes. Supervision o theathletes is the key to a sae and enjoyable experience.

First Aid

First aid stations will be in operation at all competition and special event sites.Treatment provided at these stations will consist o American Red Cross rstaid procedures. NO MEDICATION WILL BE DISPENSED. Any athlete orcoach who requires medical attention should be taken immediately to one othe rst aid stations. From this point, the medical support sta will administerappropriate rst aid and, i necessary, make arrangements or emergencyexamination, treatment and/or hospitalization. An EMS unit will be on callduring the Games.

Do not take an athlete or coach directly to a hospital or seek medical treatmentbeore going to one o the above-mentioned rst aid stations. Please keep ourmedical support sta inormed o any problems, since they are the most ullyprepared to handle them.

Copies o athlete medical les will be kept at the Command Center. Please keepyour medical orm copies with you at all times.

Hospital/MedicalArlington Memorial Hospital800 W. Randol Mill Road, Arlington, TX 76012817.960.6100Several medical proessionals will provide medical support or the SummerGames. On-site personnel will be available to provide ambulance transportationat the stadium.


42/48

37

Health Checklist

Coaches and parents should use the ollowing checklist or athletes competingin the Special Olympics Texas 2012 Summer Games:

Medications1. - Each athlete or delegation member should have a

complete supply o medications and a schedule indicating exact dosage.Should a delegation member require treatment, the medical sta musthave accurate inormation so that proper treatment may be provided.Personal Health Items2. - All participants should use sunscreen!Individuals with blonde or red hair or sensitive skin should use asunscreen with a high SPF actor. Everyone burns regardless o skinpigmentation.Diet3. - A balanced diet is essential to the athletes perormance at theGames. The diet should contain extra carbohydrates (in the orm ostarches), resh ruit and vegetables whenever possible. Athletes andmembers o the delegations should be discouraged rom eating greasy,ried or atty oods. Athletes should not drink sot drinks or breakast orlunch, and should limit their intake at dinner.Clothing4. - Athletes should have light colored, loose tting clothing towear at the Games. It is also important or each athlete to bring a billedcap or visor. These items will help the athletes to stay cool.Liquids5. - Each athlete should drink extra fuids with meals and at regular

intervals at the sports venues. Athletes and members o the delegationsshould always drink plenty o water.Medic Alert Tags6. - Athletes who have diabetes, epilepsy (seizures), orallergic reactions to medication should wear Medic Alert tags at all times.

Special Medical Problems

The Medical Committee expects coaches to be aware o their athletes medical

needs. The ollowing list contains special medical problems that may occur in anathletic event such as the Summer Games (specically heat-related illnesses):Muscle Cramps1. - These cramps usually involve the arm, leg orabdominal muscles. Generally, the cramps begin within two hours ovigorous exercise, and oten occur during the cool down period.An athlete experiencing muscle cramps should be taken to the nearestrst aid station or care. Treatment or muscle cramps consists o fuidreplacement with water or a weak salt solution. An athlete who is treatedor muscle cramps should have extra rest and plenty o fuids.

Epileptic Seizures or Convulsions2. - Most epileptic seizures last twoto our minutes. First aid or seizures or convulsions consists o gentlyprotecting the victim rom injuring himsel and gently turning thevictims head to the side so that saliva or vomit drains rom the victimsmouth. It is important not to orce anything into the victims mouth,not to leave the victim alone, and to call the nearest rst aid station orhotel security.Sunburn3. - Serious sunburns can result rom constant exposure to


43/48

38

the sun during the three days o the Games. Protect the athletes andyourselves. Even on cloudy days, burning rays can cause damage to apersons skin. Use a sunscreen with a minimum o SPF 15. The higherthe SPF, the greater the block it provides.Heat Exhaustion4. - This condition is a more serious heat-related illness

than muscle cramps, and is characterized by physical weakness, light-headedness, conusion, nausea, and cramping. Also, body temperature isusually normal or slightly elevated. Any athlete who has been exposed toheat and just doesnt eel well may be suering rom heat exhaustion.Treatment o heat exhaustion consists o moving the athlete to acool environment, allowing the athlete extra rest, and providing fuidreplacement.Heat Stroke5. - Heat stroke is caused by the bodys inability to dispenseo heat properly under existing environmental conditions. This condition

causes an athletes body temperature to rise quickly to intolerablelevels (106F). Symptoms o heat stroke are similar to those o heatexhaustion and may include delirium, coma and seizure activity. A victimo heat stroke ceases to sweat and develops goose fesh. Treatmentor heat stroke consists o rapid cooling in an ice bath and immediatehospitalization.

The Medical Committee eels coaches should be aware that the ollowing

predisposing actors will make heat related illness more likely to occur.Illnesses1. - The conditions which make a person more susceptible to heatillness include: diabetes, heart disease, high blood pressure, and thyroidgland diseases.Medications2. - Medications which make a person less tolerant o the heatare tranquilizers, anti-depressants, diuretics, sedatives and thyroid drugs.

Age3. - Young children and elderly people are more prone to heat illnessesthan teenagers and middle aged people.

Fluids

We cannot over-emphasize the importance o consumption o water during theGames. Water - not a sot drink - is an essential component o every practicesession and meet. In the past, there have been cases o heat exhaustion whichare directly related to insucient liquids. Coaches are encouraged to bringthermos jugs or canteens so that everyone has water at all times. There willbe water tanks available to rell your containers. Please take advantage o this

service.

Due to variable high humidity and temperatures in the 90s and above,consumption o water beore and during the Games is the only way to maintaingood health. Disciplinary measures will be taken against coaches who jeopardizethe health and saety o their athletes by depriving them o water during Games.


44/48

39

Water Safety (Swimming at Hotels)

A number o teams participate in recreational swimming at motel pools duringthe Games. All Special Olympics aquatics training, competition and recreationalsessions shall be conducted in accordance with basic saety practices as specied

in the SOTX Inormation Guide. This policy species that in all swimmingactivities, there must be a certied lieguard on duty while athletes are in thewater. This policy is in eect at any time that an athlete is in a pool or trainingand competition, as well as or recreational aquatic activities (time spent atercompetition back at the hotel pool). Each delegation must review, sign and turnin the Recreational Aquatics Form prior to or at registration.

INSURANCe INCIdeNT RePoRTING

SOTX and SOI are interested in identiying the causes o injuries and accidentsso that preventative actions may be taken to reduce or eliminate potentialdangers. Part o this process is the reporting o all injuries or potential injurieson the incident report orms. An incident report orm (Special OlympicsFirst Report o Accident/Incident) must be completed in its entirety or eachoccurrence o a physical accident or incident that may result in injury to anathlete, coach, volunteer, spectator or physical property damage. The incidentreport orm is available rom the area director or responsible SOTX sta personat all Special Olympics Texas unctions, competitions or training activities.

Procedure

The incident report orm must be reviewed and signed by a SOTX sta personveriying that the incident occurred as reported. The orm is submitted to thearea oce, axed to the SOTX insurance carrier and axed to the chapter risk

insurance manager, Kathy McClain, at 512.835.7756. She can be reached byphone at 512.491.2933.

The incident report orm must be completed even i no medical treatment isrequired. I the incident results in an injury and medical costs are incurred,a Special Olympics claim orm will be orwarded by the insurance companydirectly to the injured party. Claim orms will not be accepted by the insurancecompany without a completed incident report.

I the incident involves a vehicle that is being used on ocial SOTX business,then the Special Olympics Automobile Loss Report is also required to becompleted in its entirety.

Accident Insurance Coverage

Special Olympics provides secondary insurance coverage in the event o


45/48

40

accidental injury that necessitates medical attention during a Special Olympicsevent. Persons insured under the policy are all members o Special Olympics,Inc. and Special Olympics programs, collectively and independently, includingparticipants, ocials, coaches, chaperones, supervisors and other volunteerswhose names are on le with the policy holder. Special Olympics coverage is

secondary, meaning that claims are only considered ater payment by any otherinsurance coverage.

The athlete, coach, volunteer, spectator or damaged property owner must rstsubmit all medical bills to their own accident insurance company. I unpaidbalances remain ater processing by the primary insurance company, a claimmay be submitted through Special Olympics insurance. I the injured party doesnot have any other insurance coverage, the claim initially may be submitted toSpecial Olympics insurance.

I, on account o injuries suered while participating in a Special Olympicsevent and within 60 days rom the date o the accident, the insured shall requiremedical or surgical treatment, including hospitalization and the services oregistered nurses or licensed nurses, but excluding dental care, the insurancecompany will pay the actual costs thereo in excess o the deductible amount(i any), but not more than the stated maximum medical indemnity, $10,000,incurred within one year rom the date o the rst such treatment.

Coverage is provided or ainting, heat stroke and exhaustion, and any accidentwhere epilepsy or a seizure may be a contributing actor. Co

2012 summer games coaches handbook web

Documents