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2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

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Page 1: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

2012-2013 Member Orientation

July 24, 2012

Catholic Volunteer Network AmeriCorps Education Awards Program

Page 2: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Welcome• Congratulations on your acceptance to the

Catholic Volunteer Network AmeriCorps Education Awards Program! We’re excited to be working with you!

• This training was created to give you an overview of the information that you will find in the 2012-2013 Member Handbook.

Page 3: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Meet the Staff

• Karyn Cassella, Program Coordinator• Worked at American University and numerous DC area

social services agencies

• Former CVN AmeriCorps Site Supervisor

• Barbara Wheeler, Assistant Coordinator• Graduated from the University of Virginia

• AmeriCorps Alum of Vincentian Service Corps

• Caitlin Baummer, Program Assistant• Graduated from the University of New Hampshire

• AmeriCorps Alum of Bethlehem Farm and Project SERVE

Page 4: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

CVN AmeriCorps Introductions

The CVN AmeriCorps Program is a partnership involving many stakeholders including:

• Catholic Volunteer Network• AmeriCorps/ The Corporation for National and Community

Service (CNCS)• CVN AmeriCorps Member Programs and Program Directors• Placement Sites and Site Supervisors• AmeriCorps Members

Page 5: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Catholic Volunteer Network

Founded in 1963, Catholic Volunteer Network (CVN) is a national membership organization of Christian volunteer

and mission programs that fosters and promotes full-time national and international service opportunities for people of all backgrounds, ages and skills. The Network supports

and enhances the work of its membership by providing training and resources, networking opportunities, and national advocacy. CVN currently supports nearly 200

member programs and more than 19,000 volunteers and lay missioners per year. Our volunteers serve in all 50

states and 112 countries across the globe.

Visit us at www.catholicvolunteernetwork.org

Page 6: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Getting Things DoneCVN has partnered with the Corporation for National and Community Service (CNCS or “the Corporation”) to “get things done for America” as part of the National Service Movement.

The National and Community Trust Act (1993) created CNCS to bring together a range of domestic service programs including:

• AmeriCorps (including VISTA and NCCC)• Senior Corps • Learn & Serve America • Social Innovation Fund

CVN’s AmeriCorps program engages hundreds of Members in service throughout the country to address priority needs. Members who fill their service commitments can earn Education Awards to pay education costs at qualified institutions of higher education, to pay for educational training and to repay qualified students loans.

More at: www.nationalservice.gov

Page 7: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

CVN AmeriCorps• CVN AmeriCorps Members fulfill unique roles that add

value to each individual site and community. In addition to regular volunteer opportunities, participating programs and sites offer AmeriCorps positions with distinct qualifications, activities, requirements, and benefits.

• CVN AmeriCorps focuses on areas of:• Education• Healthy Futures and• Economic Opportunity

Page 8: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

AmeriCorps

• AmeriCorps was founded in 1993 by the National and Community Service Trust Act.

• Signed into law by President Bill Clinton.

• It is a federal program that is directed by the Corporation for National and Community Service (CNCS).

• AmeriCorps has three branches: VISTA, NCCC and State and National.

• Together, these programs support over 2 million Americans in service each year.

Page 9: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

AmeriCorps Branches• Volunteers In Service To America (VISTA)

• Indirect Service• Age 17 and older• Capacity building within nonprofit and community organizations• Full time service for 12 months

• National Civilian Community Corps (NCCC)• Residential, team-based program for individuals aged 18 – 24.• Work to complete projects within a specific region, but can branch out in times

of national crisis. • Full time service for 10 months.

• State and National (CVN AmeriCorps is part of this branch)• Largest AmeriCorps program.• Provides grants to local and national agencies, which allow programs to recruit,

train and place AmeriCorps Members.• Grantees include faith-based and community organizations, higher education

institutions and public agencies.• State and National AmeriCorps Members address critical needs in the areas of

education, public safety, health and the environment.• Direct Service.

Page 10: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

AmeriCorps Goals• Getting Things Done- Above all, AmeriCorps helps communities meet

their education, public safety, human or environmental needs through service. Every AmeriCorps program becomes a powerful model for communities to apply in all of their problem-solving.

• Strengthening Communities- While we rightly celebrate the ways we differ, we also need to remember the values we share. AmeriCorps unites individuals from all different backgrounds and institutions of all different kinds in the common effort to improve our communities.

• Encouraging Responsibility- AmeriCorps encourages Members to explore and exercise their responsibilities to their communities, their families, and themselves in their service experience and throughout their lives.

• Expanding Opportunity- AmeriCorps helps those who help America. AmeriCorps Members receive awards to further their education or pay back their student loans as well as invaluable job experience, specialized training, and life skills.

Page 11: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

CVN AmeriCorps Program Structure• The Corporation for National and Community Service (CNCS) supports a

wide range of national service programs and initiatives that improve lives, strengthen communities and foster civic engagement and volunteerism. CVN AmeriCorps receives its grant from CNCS.

• CVN AmeriCorps Staff represent the primary AmeriCorps grantee (CVN). They provide monitoring, technical assistance, training and oversight to sustain the quality and integrity of the program.

• The AmeriCorps Program Director is the main liaison between CVN AmeriCorps and the AmeriCorps Member Program. This individual is familiar with the AmeriCorps program and provides direct oversight and support for the Site Supervisor and AmeriCorps Member.

• Site Supervisors oversee the day-to-day service of AmeriCorps Members. They provide guidance, support and input into the quality of the Member’s service.

• AmeriCorps Members are eligible volunteers serving with CVN AmeriCorps Member Programs who have enrolled in AmeriCorps. Members are bound by AmeriCorps policies and have rights and responsibilities that are outlined in handbooks provided by CVN AmeriCorps.

Page 12: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

AmeriCorps Terms• Members: individuals who participate in AmeriCorps are referred to as

“Members” rather than volunteers, staff, workers, participants or employees.

• Volunteer Program: A Catholic Volunteer Network Member program that participates in the AmeriCorps Education Awards Program.

• Operating Site: The location of your volunteer program, which will provide an orientation and directly support and track your service activities.

• Service Site: A school or local nonprofit that serves as your placement site for your term of service. In some cases, the placement site and the volunteer program are one and the same.

• Certifying Official: Catholic Volunteer Network CVN AmeriCorps Staff.

• Service, Serve: Members serve, or provide service, in their AmeriCorps assignments; they do not “work”.

• National Service: this term refers to any of the programs affiliated with CNCS; in addition to AmeriCorps, national service programs include Learn and Serve America, AmeriCorps VISTA, NCCC and Senior Corps.

Page 13: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

AmeriCorps Terms• Direct Service: refers to time spent working directly with individuals

(clients, beneficiaries, communities) to create change in the area of education, health, housing or human needs.

• Training and Enrichment: or indirect service refers to time spent in training or reflection that supports your direct service. This includes AmeriCorps orientation, seminars, workshops pertaining to issues that relate to your direct service.

• Prohibited Activities: actions that a Member may not participate in while logging hours toward their AmeriCorps education award. Such activities include legal advocacy, voter registration, religious activities, providing benefit to for profit organizations or labor unions or recruiting volunteers that carry out AmeriCorps prohibited activities. For a complete list of prohibited activities, please reference the back inside cover of this handbook.

• The Corporation (CNCS): The Corporation for National and Community Service is a department of the federal government that was created to expand service opportunities for Americans. AmeriCorps is one of three major programs governed by the CNCS.

Page 14: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

National Days of ServiceNational Days of Service are wonderful opportunities for CVN AmeriCorps Members to connect

and share experiences with other AmeriCorps Members and Programs. CVN AmeriCorps strongly encourages our Members to get involved in these National Days of Service, sponsored by CNCS:

9/11 Day of Remembrance and Service

Martin Luther King, Jr. Day

National Volunteer Week

National Youth Service Day

Join Hands Day

United We Serve

Make A Difference Day

Family Volunteer Day

AmeriCorps Week

 

There are also other activities, such as State AmeriCorps Kickoffs and Member trainings sponsored by the State Service Commissions that are open (and free) to all AmeriCorps Members

in each state. Ask your AmeriCorps Program Director for more information on these events.

Please refer to your handbook for specific dates. For more information on individual days and events, visit our website: https://catholicvolunteernetwork.org/national-days-service

Page 15: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

AmeriCorps Member Benefits

• AmeriCorps Education Award• Full-time Award (1700 hours) = $5,550• Part-time Award (900 hours) = $2,775• Minimum-time Award (300 hours) = $1,175

• National Service Loan Forbearance• Interest Accrual Payment• Being a part of the National Service

Movement

Page 16: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Policies and Procedures

CNCS Regulations and Provisions describe the terms and conditions that govern the CVN AmeriCorps grant and sub-grantees. These regulations establish the minimum requirements for all aspects of the program. Catholic Volunteer Network, AmeriCorps programs are bound by the requirements of the grant and must ensure full compliance with the regulations, provisions and CNCS policies.

Page 17: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Member Eligibility

• Be a U.S. citizen or U.S. national or a lawful permanent resident of the United States.

• Individuals who are in the United States under a student, work, or tourist visa are not eligible to become AmeriCorps Members.

• Be at least 17 years of age, or at least 16 years of age if the Member is out of school (i.e., a dropout) and a participant in a youth corps or a program for certain disadvantaged individuals.

• Have a high school diploma or equivalent, or agree to obtain one before using the education award.

• Be engaged in allowable AmeriCorps service activities in the United States or U.S. territories only.

Page 18: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Eligibility for the Education Award

To be eligible for the Education Award, Members must successfully complete the program. This means:

1.The Member has met the requirements of their Volunteer Program as well as the requirements for CVN AmeriCorps.

2.The Member has turned in ALL Forms, hour logs and service accomplishments complete and on time.

3.The Member has met the minimum hour requirement.

Page 19: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Member Enrollment• The 2012-2013 CVN AmeriCorps grant term and Member

enrollment will begin on September 1, 2012. CVN AmeriCorps Members may be enrolled at any time between September 1, 2012 and August 31, 2013.

• All forms submitted to CVN AmeriCorps must be original documents.

• All forms included in the Member Enrollment Packet are required, unless otherwise noted.

• Beware of deadlines:• Enrollment paperwork must be submitted to CVN AmeriCorps

within 15 days of the Member enrollment date. Late paperwork will result in a change of enrollment date for the Member.

Page 20: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

National Service Criminal History Checks• All CVN AmeriCorps Members are required to complete a criminal

history check that includes a state registry check in the state from which the Member applied to AmeriCorps, a state registry check in the state the Member will serve in, a FBI fingerprint check and a NSOPR check.

• While waiting for clearance results, Members with recurring contact with vulnerable populations must be accompanied in their direct service by someone who has satisfied the clearance requirements as determined by the service site. Accompaniment may be provided by a staff member, a parent, another volunteer, or even a Member who has satisfied requirements. Accompaniment MUST be documented. CVN AmeriCorps’ policy is that accompaniment should be noted using the comment box in the BWBRS monthly hour logs.

• Vulnerable populations include children under 18 years of age, persons aged 60 years and older and persons with disabilities, as defined by the Rehabilitation Act.

• The criminal history check is to be completed by the Volunteer Program.

Page 21: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Citizenship VerificationCNCS now screens Members for identity and citizenship verification. If one of your Members is selected, the following will happen:

1. Program Director will receive an email from CNCS forwarded by CVN AmeriCorps staff requesting faxed copy of documents to verify citizenship or identity

2. Program Director must fax a copy of one of the requested documents to CNCS. Follow all directions listed in the email.

3. Program Director must contact the CVN staff to confirm that the task has been completed.

Failure to comply within stated deadlines will result in disallowing member service hours.

Though a Member does not have to provide his/her Social Security Card at enrollment (only the number itself), a copy of the Social Security Card may be requested by CNCS for verification.

If the Member’s Social Security Card has been lost or stolen, the Member should apply for a new card with the Social Security Administration and retain the receipt for this request so that it can be retrieved in the event that such documentation is requested.

Page 22: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Allowable Member ActivitiesMembers may only count hours spent on allowable activities towards the AmeriCorps education award. Allowable activities include:

•Direct Service: working directly with community members to address a need.

•Training and Enrichment: T&E hours can include any orientation, on the job training, workshops, seminars, etc. that a Member attends during their term.

• Hours may not exceed 20% of total hours logged.

•Members may also participate in capacity building activities that increase the efficiency and effectiveness of their placement site.

• However, CVN has a narrow interpretation of this and will generally not allow fundraising and positions that involve more administrative work than direct service.

Page 23: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Prohibited Member ActivitiesWhile charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and Members may not engage in the following activities:

1.Attempting to influence legislation;

2.Organizing or engaging in protests, petitions, boycotts, or strikes;

3.Assisting, promoting, or deterring union organization;

4.Impairing existing contracts for services or collective bargaining agreements;

5.Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office;

6.Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials;

7.Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;

Page 24: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Prohibited Member Activities8. Providing a direct benefit to-

i. A business organized for profit;

ii. A labor union;

iii. A partisan political organization;

iv. A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; and

v. An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities;

9. Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;

10. Providing abortion services or referrals for receipt of such services; and

11. Such other activities as the corporation may prohibit.

Page 25: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Prohibited Member ActivitiesB. AmeriCorps Members may not engage in the above activities directly or indirectly by recruiting, training, or managing others for the primary purpose of engaging in one of the activities listed above. Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.

C. The Member is expected to, at all times while acting in an official capacity as an AmeriCorps Member: 1. Demonstrate mutual respect towards others.

2. Follow directions.

3. Direct concerns, problems, and suggestions to your Site Supervisor, Program Director, or to CVN AmeriCorps.

D. The Member understands that the following acts also constitute a violation of the AmeriCorps rules of conduct:

1. Unauthorized tardiness.

2. Unauthorized absences.

3. Repeated or gross violation of professional norms and standards of conduct.

4. Repeated use of inappropriate language (i.e. profanity) at a service site.

5. Failure to wear appropriate clothing to service assignments.

6. Stealing or lying.

7. **Engaging in any activity that may physically or emotionally damage other Members of the program or people in the community.

8. **Unlawful manufacture, distribution, dispensation, possession or use of any controlled substance or illegal drugs during the term of service.

9. **Consuming alcoholic beverages during the performance of service activities.

10. **Being under the influence of alcohol or any illegal drugs during the performance of service activities.

11. **Failing to notify the Program/CVN AmeriCorps of any criminal arrest or conviction that occurs during the term of service.

** May result in immediate dismissal.

Page 26: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Prohibited Member Activities

• AmeriCorps Members may participate in religious activities, fundraising, lobbying, political, or advocacy activities as private citizens, as long as it is done on their own time, at their own expense, and at their own initiative. Members may not wear AmeriCorps service gear or represent themselves as AmeriCorps Members in such instances.

Page 27: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Non-discrimination, Non-harassment Policy

It is against the law for organizations that receive federal financial assistance from the Corporation for National and Community Service to discriminate on the basis of race, color,

national origin, disability, sex, age, political affiliation, or, in most cases, religion. It is also unlawful to retaliate against any person who, or organization that, files a complaint about such

discrimination. In addition to filing a complaint with local and state agencies that are responsible for resolving discrimination complaints, you may bring a complaint to the attention of the Corporation for National and Community Service. If you believe that you or others have

been discriminated against, or if you want more information, contact:

CVN AmeriCorps Education Awards Program

6930 Carroll Avenue, Suite 820

Takoma Park, MD 20912

1-800-543-5046 (ask to speak to CVN AmeriCorps Staff)

Or

Office of Civil Right and Inclusiveness

Corporation for National and Community Service

1201 New York Avenue, NW

Washington, D.C. 20525

(202) 606-7503 (voice); (202) 606-2799 (TTY)

(202) 606-3465 (FAX); [email protected]

Page 28: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Non-displacement, Non-duplication Policy• Member Positions are required to abide by the Non-

supplementation, non-duplication and non-displacement policy.

• This policy stipulates that AmeriCorps Member positions cannot displace, replace, supplant, or duplicate current staff or volunteer responsibilities.

• AmeriCorps Member Positions are designed to comply with the non-displacement, non-duplication policy. If at any point you feel that you are being asked to perform duties that violate non-displacement, non-duplication policy, talk to your Site Supervisor or Program Director.

Page 29: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Approved AmeriCorps Positions

• The CVN AmeriCorps approved Position Description on the Service Site Description Form is considered part of the Member Service Contract. The Member must fill in the name of their position and service site in part IV.B. of the Member Service Contract.

• Only AmeriCorps Eligible activities are included in the Member Position Description on the Service Site Description Form. Members are responsible for adhering to their Position Description while logging hours toward their Education Award.

• CVN AmeriCorps staff members have the authority to suspend service or deny credit for hours if a position is deemed ineligible.

Page 30: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Site Supervisors

• The Site Supervisor is the AmeriCorps Member’s immediate supervisor, someone who is on-site and can verify the record of hours served.

• Provides direct supervision and support to the Member at the Service Site.

• The Site Supervisor is responsible for monitoring, verifying and maintaining a record of Member’s service hours.

Page 31: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Performance Measures• In order to assess the effectiveness and impact of CVN

AmeriCorps, Catholic Volunteer Network has established a set of performance measures which are reported to the CNCS each year.

• These performance measures are a critical element of Catholic Volunteer Network’s reporting requirements, both to CNCS and to our own internal evaluation efforts. As such, the process in place to collect and track performance measure data are part of the program requirements.

Page 32: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Education Performance MeasuresAmeriCorps Focus Area: Education

Which positions are affected?Members who are in service roles that support literacy and math skills for academically at-risk youth (K-12) where we can measure for “improvement” using pre/post assessments and/or on-time grade/course completion. Members serving as teachers and tutors or as counselors in some out-of-school time programs will report.

How do we count? •Data will draw from program enrollments/completion, test scores, school records, pre/post assessments, etc. Details will be provided by CVN.

How do we report?•Members serving in this area will keep track of individuals served through Service Accomplishment Logs, submitted via BWBRS monthly and approved by Program Directors.•Site Supervisors will need to complete the Service Site Impact Survey (available July 2012, due September 2012) and will need to review class/program rosters and confirm numbers of youth who demonstrate progress (in the aggregate, tools provided).•Program Directors will submit an annual report (available July 2012, due September 2012)

Page 33: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Improving Academic PerformanceAmeriCorps Priority: Education

Which positions are affected?Members who are in service roles that support literacy and math skills for academically at-risk youth (K-12) where we can measure for “improvement” using pre/post assessments and/or on-time grade/course completion. Members serving as teachers and tutors or as counselors in some out-of-school time programs will report.

How do we count? •Data will draw from program enrollments/completion, test scores, school records, pre/post assessments, etc. Details will be provided by CVN.

How do we report?•Members serving in this area will keep track of individuals served through Service Accomplishment Logs, submitted via BWBRS monthly and approved by Program Directors.•Site Supervisors will need to complete the Service Site Impact Survey (available July 2012, due September 2012) and will need to review class/program rosters and confirm numbers of youth who demonstrate progress (in the aggregate, tools provided).•Program Directors will submit an annual report (available July 2012, due September 2012)•Mid-year Performance Measure data - reports will be due early/mid-April. Specific tools and instructions will be available at the National Meeting.

Page 34: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Transitioning to HousingAmeriCorps Priority: Economic Opportunity

Which positions are affected?Members who are in service roles where their activities support (directly or indirectly) transitioning individuals into permanent housing. Case managers, housing/referrals specialists and client advocates are most likely to report on this outcome.

How do we count? •Data should be gathered from intakes, HMIS reporting, leases, etc.

How do we report?•Members serving in this area will keep track of individuals served through Service Accomplishment Logs, submitted via BWBRS monthly and approved by Program Directors.

•Site Supervisors will need to complete the Service Site Impact Survey (available July 2012, due September 2012).

•Program Directors will submit an annual report (available July 2012, due September 2012)

•Mid-year Performance Measure data formats may change, expected to be available mid-March and due mid-April.

Page 35: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Housing PlacementAmeriCorps Priority: Economic Opportunity

Which positions are affected?Members who are in service roles where they provide referrals to clients in need of housing. Typical sites include homeless shelters, domestic violence hotlines, food banks, and immigrant service centers.

How do we count? •Data should be gathered from client intake sheets, client sign-in sheets, and case assignments.

How do we report?•Members serving in this area will keep track of individuals served through Service Accomplishment Logs, submitted via BWBRS monthly and approved by Program Directors.•Site Supervisors will need to complete the Service Site Impact Survey (available July 2012, due September 2012).•Program Directors will submit an annual report (available July 2012, due September 2012)•Mid-year Performance Measure data formats may change, expected to be available mid-March and due mid-April.

Page 36: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Service Accomplishments• Members collect information on the number of unique individuals

served in education, healthy futures, and social services/economic opportunities. Without the service logs, we have no way to report on the impact of the service performed by AmeriCorps Members. Program Directors are responsible for monitoring and approving service accomplishments for each month and ensuring that narratives do not include Member Prohibited Activities. Time logs will not be counted unless service logs are completed each month.

• A great Service Accomplishment text will give a breakdown of the number of individuals served and demonstrate the added value that you as an AmeriCorps Member bring to your placement site

• Example: “Completed second assessment for Peter. He gained 5 points in comprehension. Next month we will work with him in the Comprehension Skills Builder Workbook.”

Page 37: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Verifying Hours• All CVN AmeriCorps Programs are required to use BWBRS to

report Hour Logs and Service Accomplishments. • Time Logs must be submitted for each month a Member is

actively serving in AmeriCorps. • Service Accomplishments are used to track the number of

unique individuals served. • Logs must be approved within 30 days of the last day of the

month. Please refer to the CVN AmeriCorps Calendar for specific due dates.

• It is the responsibility of the Site Supervisor to verify hours served at the Placement Site and it is the responsibility of the Program Director to review logs to ensure that they are properly documented.

• Hour logs must be signed and dated by both the Member and the Site Supervisor before the Program Director can sign.

Page 38: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Member Suspension• Members may be suspended by the Volunteer

Program or CVN AmeriCorps for disciplinary reasons, but also for temporary illness or injury that prevents them from serving.

• While a Member is suspended, no hours may be credited, but if a Member has been suspended for compelling reasons, the time needed to complete service will be extended after the Member is reinstated.

• If suspension is necessary, the Program Director must submit a Suspension Request Form to CVN AmeriCorps.

Page 39: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Early Exits• A Member may exit due to Compelling Personal Circumstances if

the following requirements are met:• The Member has completed at least 15% of the minimum hour

requirement for their term.

• The Member is exiting due to a situation that is beyond their control.

• The Member has served satisfactorily.

• If a CPC exit is approved, the Member may qualify to receive a partial education award, based on the number of hours served.

• A Member may also be released for cause.• Release for Cause is when a Member is exited early from their program

for any reason other than compelling personal circumstances.

• Members will not receive any portion of the education award.

• Please refer to the 2012-2013 CVN AmeriCorps Member Handbook for more specific information regarding these policies.

Page 40: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Grievance Procedures• In case of grievance, CVN AmeriCorps encourages

embers to first make use of the Volunteer Program’s conflict resolution process.

• Member may, however, file a grievance with CVN AmeriCorps at any time.

• Specific information regarding CVN AmeriCorps’ grievance procedure can be find in the 2012- 2013 CVN AmeriCorps Member Handbook.

Page 41: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Info for Forms• If there is a form for it, it is required. Failure to submit required paperwork

may result in suspension and/or loss of the education award. • All paperwork submitted must be a signed, dated, original document.

Photocopies and documents missing signatures and/or dates will not be processed.

• Do not use whiteout to make corrections. Simply initial any changes made. • CVN AmeriCorps must receive enrollment forms within 15 calendar days of

Member AmeriCorps enrollment date, as stated in Member Service Contract. Late enrollment packets will result in a delayed enrollment date.

• CVN AmeriCorps must receive exit forms within 15 calendar days of Members’ last date of service. Late exit packets may result in the loss of the education award.

• Member Service Contracts must be signed on or before the AmeriCorps enrollment date. Otherwise Member’s enrollment date will be changed.

• Time logs must be signed by the Member, Site Supervisor and Program Director within the 30 days. If a signature is late, the individual must leave a comment on BWBRS to clarify the reason for the late approval.

• Service Accomplishment Logs must be filled out every month or your hours will not be credited

Page 42: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Resources

• Catholic Volunteer Network Website• Catholicvolunteernetwork.org

• AmeriCorps Website• Americorps.gov

• CVN Webinars on Vimeo• http://vimeo.com/user4756061/videos

• AmeriCorps Alums• http://www.americorpsalums.org

• Social Media

Page 43: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

AmeriCorps Pledge

I will get things done for America -

to make our people safer,

smarter, and healthier.

I will bring Americans together

to strengthen our communities.

Faced with apathy,

I will take action.

Faced with conflict,

I will seek common ground.

Faced with adversity,

I will persevere.

I will carry this commitment

with me this year and beyond.

I am an AmeriCorps member,

and I will get things done.

Page 44: 2012-2013 Member Orientation July 24, 2012 Catholic Volunteer Network AmeriCorps Education Awards Program

Contact Catholic Volunteer Network AmeriCorps

6930 Carroll Ave., Suite 820

Takoma Park, MD 20912

Toll Free: 1-800-543-5046

Website: https://www.catholicvolunteernetwork.org/americorps/

General Email: [email protected]

 

Karyn Cassella, CVN AmeriCorps Coordinator, ext. 17

[email protected]

 

Barbara Wheeler, CVN AmeriCorps Assistant Coordinator, ext. 20

[email protected]

Position Compliance, eGrants, BWBRS

 

Caitlin Baummer, CVN AmeriCorps Program Assistant, ext. 23

[email protected]

Member Training and Benefits, Paperwork, BWBRS