2011 BUDGET PROPOSALHEARING

Somerset County Public SchoolsApril 13, 2010

Dr. Karen-Lee N. Brofee,Superintendent of Schools

PURPOSE OF HEARING

• To provide the Board members with a clear understanding of staff and community positions on the proposed 2011 Budget

• To provide open time for community and school input

• To affirm or question the expenditures that were given priority

UNRESTRICTED REVENUE

• LOCAL = Usually represents 30% • STATE = Usually represents 70%

(+ Fund Balance Variable)

Proposed 2011 Budget

Local $8,936,100 = 27%

State $22,842,087= 71%

Fund Balance $536,560 = 2%THIS DOES NOT INCLUDE FEDERAL FUNDS.

RESTRICTED REVENUE

FEDERAL FUNDING

1. Title Programs: Formula

Other Entitlement Federal Programs

2. Stimulus Funding: Temporary

ARRA

Title I and Special Ed

SFSF: State Fiscal Stabilization Fund

3. Competitive Grants

FEDERAL (RESTRICTED) 2010 REVENUE

Title Programs 2010 (’09 Change)

IA- Local System Grants $ 1,247,590 (+2,226)

IB-Reading First $ 85,000 (-315,366)

IC-Migrant Education $ 237,938 (+27,662)

IIA-Teacher Quality $ 274,820 No change

IID-Education Technology $ 56,412 (-183,795)

IIIA-Language Acquisition $ 16,743 (-5,392)

IVA-Safe and Drug Free $ 17,162 (-4,539)

IVB 21st Century Learning Centers $ 349,734 (+ 57,689)

VIB2- Rural/Low Income Schools $ 0 (-499)

$- 422,014

FEDERAL (RESTRICTED) 2010 REVENUE

IDEA-Special Ed $ 714,437 (+28,866)

Perkins & Career Technology $ 67,625 (+ 1,146)

STEM $ 5,000 (+ 4,267)

Adult Ed $ 210,117 (-22,941)

Gear Up $ 195,474 (+16,620)

Advanced Placement $ 0 (-53,378)

Medical Assistance (+MMSR) $ 212,359 (-137,806)

Fine Arts $ 21,309 (- 361)

Other Agency Funds $ 23,061 (-339,042)

Infant and Toddler $ 65,219 (- 9,114)

Safe Schools/Healthy Students $ 0 (-926,528)

State Sc Improvement; MD School Performance $ 0 (- 85,912)

$- 1,524,183

STIMULUS RESTRICTED REVENUE

FY10 FY11 ARRA Title I and Special Ed $1,539,184

SFSF: State Fiscal ($ 320,169)

Stabilization Fund

Potential $ 594,861

[ The 2009-2010 federal fund loss totals $1,946,197]

Competitive Grants are unknown at this time.

[ The 2009-2010 federal fund loss totals $1,946,197]

NON-RECURRING REVENUE LOCAL FUNDING

2011 GRANT OF COMMISSIONERS

1. WHS Student Furniture (Chairs & Desks) $ 11,600

2. Replacement of Secondary CAD

Lab Computers $ 24,000

3. Technology Initiative at CHS and WHS

400 Netbooks Gr 8&9 $ 75,276

Wireless Access at HS $ 12,000

Printers (13) $ 3,900

TOTAL $126,776TOTAL $126,776

REVENUE COMPARISON

  FY 2004 FY2006 FY 2008 FY2010 PFY2011

LOCAL TOTALS $ 8,627,017

$ 8,607,712

$ 9,059,324

$ 9,008,774

$ 8,936,100

STATE TOTALS

$ 14,449,426

$ 18,542,496

$ 23,588,346

$ 23,070,614

$ 22,842,087

FUND BALANCE

$ 267,515

$ 270,520

$ 965,519

$ 261,905

$ 536,560

TOTAL: $

23,343,958 $

27,420,728 $

33,613,189 $

32,341,293 $

32,314,747

    17% 23% -4% -0.1%

Local: Decrease in Interest

State: Decrease of $228,527 (2010 to 2011)

CATEGORY INCREASES OVER 8 YEARS

285% # 1 Student Personnel 572,773

68% # 2 Health Services 313,157

49% # 3 Special Education 2,461,834

45% # 4 Fixed Charges 5,044,795

41% # 5 School Support Services 2,486,802

40% # 6 Pupil Transportation 2,733,880

37% # 7 Other Instructional Costs 566,834

36% # 8 Instructional Salaries 13,080,048

36% # 9 Operations of Plant 2,333,383

24% # 10 Administration 797,866

12% # 11 Instr Textbooks/Supplies 548,829

8% # 12 Maintenance of PlantCapital Outlay

962,078 412,468

TOTAL 2011  $32,314,747

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2011

AREAS OF INCREASE IN PROPOSED BUDGET

Amount Budgeted% CHANGE

from 2010 Category % of 2011

13,080,048 -2% 1 Instructional Salaries 40.48%

5,044,795 1% 2 Fixed Charges 15.61%

2,733,880 1% 3 Pupil Transportation 8.46%

2,486,802 1% 4 School Support Services 7.70%

2,461,834 0% 5 Special Education 7.62%

2,333,383 -10% 6 Operations of Plant 7.22%

962,078 -3% 7 Maintenance of Plant 2.98%

797,866 3% 8 Administration 2.47%

572,773 2% 9 Student Personnel 1.77%

566,834 13% 10 Other Inst Costs 1.75%

548,829 15% 11 Inst Textbooks/Supplies 1.70%

412,468 117% 12 Capital Outlay 1.28%

313,157 1% 13 Health Services 0.97%

 $32,314,747 Grand Total 100% 

Instruction 63¢

Operation and Maintenance 12¢

School Support Administration 10¢

Pupil Transportation 9¢

Administration 3¢

Student and

Health Services

3¢

FOR EVERY DOLLAR

SUMMARY OF FY 2011 SALARIES BY OBJECT

Operations of Plant 4%

Maintenance of Plant 2%

Health Services1%

Pupil Transportation

1%

Student Personnel Services

3%

Special Education

11%

Administration2%

Instructional Salaries

64%

School Support Services,

12%

80%

of Expenditures are

Salaries and

Benefits

$25,655,185

PRIORITIES FOR BUDGETING

1ST 2ND 3RD STAFF STAFFING INSTRUCTIONAL ARRA

COACHES TITLE I

STEERING CORE ELECTIVES LEADERSHIP

TEAM PROGRAM CTE PROGRAM TECHNOLOGY

COMMUNITY CORE STAFFING STUDENT

GROUPS PROGRAM SERVICES PROFESSIONAL

DEVELOPMENT TECHNOLOGY

SUPERINTENDENTCORE PROGRAM HQ TEACHERS AND STAFF

TECHNOLOGY STAFFING

STATE AND FEDERAL PRIORITIES

MASTER PLAN Student Achievement

ELL Achievement Highly Qualified Teachers Safe Learning Environment

All Student GraduateLocal Goals

FEDERAL ASSURANCES

* Teacher Effectiveness

* Data System to track progress

* Rigorous college and career readiness through High Quality Assessments * Targeted intensive support and interventions

ADMINISTRATIVE SERVICES2.74% ($21,291) Increase FY 10 to FY 11

Increases

1. Annual Audit Fee2. Data Processing Fee3. Tracking & Hiring System4. Time Clock System for

Employees

Decreases

1. Supplies2. Travel

Rationale 1. Accountability 2. Control (Priority)3. Semper Edem

HQ Teachers Accountability (Priority)

Small Reductions in order to meet budget limitations

SCHOOL SUPPORT SERVICES1.01% ($24,759) Increase FY 10 to FY 11

Increases

1. Potential Increase

2. Office Equipment

Decreases

Supplemental Clerical

Support

Rationale

1. HQ Staff

Effective Leaders

Data System Tracking of Progress

2. Efficiency

Reductions in order to meet budget limitations

INSTRUCTIONAL SALARIES-1.87% ($249,552) Decrease FY 10 to FY 11

Increases1. Maintain Core Staff 2. Maintain Alt Ed Center3. Maintain Substitute

Account ($260,000)4. Support Secondary Summer School including HSA Intervention5. Support Extra Duty Positions

Decreases1. Professional Development2. Teacher Orientation

Rationale CORE PROGRAM (Priority)

All Students Graduate HQ TeachersSafe Learning Environment

Reductions in order to meet budget limitations

INSTRUCTIONAL TEXTBOOKS AND SUPPLIES 15.01% ($71,620) Increase FY 10 to FY 11

Increases1. Need to replace dated

copyright books (ELEM &

SEC)2. Computer Subscriptions

(Performance Matters, United Streaming; My Learning Plan; EdLine; EdOptions)

Decreases1. Per Pupil Allotment Decrease 2. Materials of Instruction

Rationale 1. CORE PROGRAM (Priority)

2. *Student Achievement *Data System Tracking of Progress

Reductions in order to meet budget limitations

OTHER INSTRUCTIONAL COSTS 13.02% ($65,280) Increase FY 10 to FY 11

Increases1. Consultant PD

(Math;CES;AT/AW)2. Student Activities

Insurance3. Homebound Instruction4. Technology Support

Contracts (Instruction)

Decreases1. Recruitment Incentive 2. Computer Replacement Cycle

Rationale 1. HQ Teachers

Teacher Effectiveness

(Priority)2. Safe Learning Environment3. Safe Learning Environment4. Student Achievement

Reductions in order to meet budget limitations

ARRA FUNDING FY10 –FY11TITLE I

Reading Intervention Elementary

$400,076

ELL Intervention $ 27,279 Family and Community

Involvement$215,368

Summer Reading Program (home visits)

$ 2,900

Hi-Tech Elementary School $118,000

Implementing Technology Plan $ 64,786

ASSURANCE 1: Increase teacher effectiveness and assure equitable distribution of most effective teachers

Accountability Reporting

$3,461

ASSURANCE 1: Provide targeted support and effective interventions to turn around schools

STATE FISCAL STABILIZATION FUNDS FY10 and FY11

ASSURANCE 1: Teacher effectiveness ASSURANCE 2: Data system to track progress

ASSURANCE 3: Rigorous College and Career Readiness

1:1 Technology Initiative Consultant

1 $20,000

Math Consultants 1 $ 4,500

Student Info System 2 $13,000

Data Warehouse 3 $20,000

STATE FISCAL STABILIZATION FUNDS FY10 and FY11

ASSURANCE 4: Provide targeted intensive support and effective interventions to turn around schools

Summer School $55,413

Intervention software $ 8,000

Instructional Textbooks-Pk-12 Other $ 109,200

Special Education Contractual Services

Other $ 85,000

PBIS Incentives Other $ 5,000 F

ood and Nutrition Equipment Funds

Technology – Food & Nutrition Services

Other $ 34,486

SPECIAL EDUCATION No Overall Increase ($46) in Operating FY 10 to FY 11

Categorical for 2011 = $2,461,834 Sp Ed salaries = $3,078,622

Total = $5,540,456 or 17% of the 2011 Budget

Increases1. Contracted Services:

Medically Fragile Students ($85,000)

DecreasesSmall reductions from several categories

Rationale Safe Learning

Environment

Reductions in order to meet budget limitations

ARRA FUNDING FY10 –FY11

ARRA FUNDING FY10 –FY11ASSURANCE 1: Increase teacher effectiveness and assure equitable distribution of

most effective teachersSPECIAL EDUCATION

Improving Technology

$45,371

Co-Teaching Initiative

$25,660

Autism Initiative

$19,290

IEP Clerical Support

$52,878

ARRA FUNDING FY10 –FY11 * ASSURANCE 4: Provide targeted intensive support and effective interventions

Reading Intervention Secondary

$95,251

Math Intervention Elementary

$73,314

Summer Intervention $38,171

Transition $23,733

Accountabiliy & Reporting

$2,977

STUDENT PERSONNEL SERVICES 2.45% ($13,696) Increase in Operating FY 10 to

FY 11

Increases1. Secretarial Support

2. PBIS Initiatives

Explanation 1. SS/HS Grant and work

complete December 2009; needed

resume full cost of Secretary

2. Safe Learning Environment

ARRA FUNDING FY10 –FY11

* ASSURANCE 4: Provide targeted intensive support and effective interventions

Homeless Homeless supplies, uniforms and transportation

4 $14,800

HEALTH SERVICESMinimal Increase ($2,371) from FY 10 to FY 11

TRANSPORTATION SERVICES .5% Increase ($13,704) from FY 10 to FY 11

IncreasesSummer Intervention Transportation

DecreasesDropped video Camera Replacement & New Radio System Required 2012

Rationale

Targeted intensive support and effective interventions

Safe Learning Environment

OPERATION OF SCHOOL PLANT -9.6% Decrease ($248,016) in

Operating FY 10 to FY 11

DecreasesDropped Inactive Service Contract

Electricity

Network Hardware

IncreasesGarbage RemovalT1 Line

ExplanationService Not NeededReduction in UsageRevenue Support outside of Operating Budget

Revenue Obtained through Other Sources

MAINTENANCE OF SCHOOL PLANTS -3.32% Decrease ($33,015) in Operating

FY 10 to FY 11Decreases Rationale

Tile/Carpet Reduced Need 2011Replacement Available Capital FundsReduced

Technical Training Reductions in order to Reduced meet budget limitations

Technical EquipmentReduced

FIXED CHARGES 1.38% Increase ($68,802) in Operating

FY 10 to FY 11Increases1. Unemployment

Insurance (42%)$30,000

2. Workmen’s Comp (6.84%)$130,000

3. Term Life Insurance

Decreases1. Social Security2. Retiree Health

Insurance Contribution

Rationale1. Increased Use

2. Increased Use

Decreases1. Reduced Staff ‘09

and ‘102. Medicare Drug

Subsidy Applied

CAPITAL OUTLAY117.09% Increase ($222,468) in

Operating FY 10 to FY 11

FUND BALANCE Reserved for Capital Projects and Operational Non-Recurring Costs

COUNTY SUPPORTED PROJECTS

1. WHS RENOVATION $ 5,657,000

2. MSP CIRCULATOR

PUMP REPLACEMENT` $ 18,000

3, CHS REBUILD OF

CHILLER SEALS $ 11,000

OPERATING BUDGET PROJECTS

1. DIS: Paint Gym;

Lockers; Power Wash $42,000

2. GES Parking Lot Lights $30,000

3. PAE Replace receptacles

fix gym wall crack $21,000

4. TAWES Demolition $65,000

of Waste Water

treatment plant

CONTINUING BUDGET WORK 2011

• REGULAR BOARD April 20 7:00 PM

SESSION

• APPROVAL OF May 18 7:00 PM

THE BUDGET