2009 westest 2 online writing training session for examiners by karen canterbury mingo county test...

2009 WESTEST 2

ONLINE WRITING

Training Session

For

Examiners

By

Karen Canterbury

Mingo County Test Coordinator

2009 WESTEST 2ONLINE WRITING OVERVIEW

All students in grades 3-11, except for APTA students, will be tested.

Students will log in using their 9-digit WVEIS number and the “Password of the Day”.

Testing accommodations as indicated on a student’s IEP, Section 504, or LEP Plan must be providedCheck WVS.326 (testing accommodations

designated on WVEIS); have special education staff review for correctness; contact case manager to make corrections if needed; document that the accommodations were provided during testing


Students must have a signed “Acceptable Use of the Internet Form” on file or the student must hand write the composition and a trained scribe must type it online.

Tests are to be administered according to Mingo County’s assigned testing window.March 2 – 13 for grades 6, 7, 8March 23 – April 3 for grades 9, 10, 11March 30 – April 21 for grades 3, 4, 5


Only trained Examiners who have signed the “Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement” can administer and/or transcribe the test.

The Online Writing score will be a part of the WESTEST 2 RLA score and will count toward AYP. Students who do not take the Writing Assessment

will not have the opportunity to earn the 30 points associated with this test.


The WESTEST 2 Online Writing Assessment is not timed. Every student must be given the time he/she needs to complete the assessment within the confines of the school day. The test must be completed within the same school day in which it was started.

Students who typically take longer to complete tests may be grouped together.

It is recommended that an Examiner end the test when a students stops working for more than 10 minutes.

HOMEBOUND/ALTERNATIVE SCHOOL STUDENTS (pg.8)

Homebound Students If possible, come to the school for

testing or contact CTC to determine alternatives.

All security procedures must be followed.

Alternative School Students Tested where they receive instruction All security procedures must be

followed

Home- Instructed Students(Home Schooled) (pg. 8)

Parents must notify CTC two months prior to testing or by a date established by the CTC

Students must test at a school indicated by CTC

Must follow testing guidelines – Policy 2340

EXAMINER’S RESPONSIBILITIES

COMMUNICATION

Informing Students of Purpose of TestInforming Students of Testing

ScheduleDistributing Parent GuidesStressing Importance


TRAINING

Participate in school level training session

Sign Agreement (Appendix H, pg.31)Sign Verification of Training Form

(Appendix J, pg. 33)Prepare students with PowerPoint and

directions prior to testing


SECURITY Maintain Security of Test Materials

“Password of the Day”Passages and Prompts

“Do not retain, copy, reproduce, paraphrase, distribute or discuss” (Testing Code of Ethics)

Maintain Security of Student ResponsesRough Drafts

Take up all scratch paper before dismissing students; give to Principal/BLC to destroy

“Do not retain, copy, reproduce, paraphrase, distribute or discuss” (Testing Code of Ethics)

EXAMINER’S RESPONSIBILITIESMATERIALS and DELIVERY

Prior to Testing Read the 2009 WESTEST 2 Online Writing Manual

prior to administering assessment Keep the “Password of the Day” secure Make sure you have a roster of students in the

testing group and each student’s 9-digit WVEIS number

Review WVS.326 -- Special Education Student Testing Options Reports; check for correctness and plan for accommodations as specified


MATERIALS and DELIVERY

Day of Testing If designated, enter the “Password of the Day” prior

to students entering the testing session Provide paper and pencil/pen for rough draft Provide students with appropriate grade level WV

Writing Rubric Distribute “Steps for Completing the WESTEST 2

Online Writing” (pg. 20) Students are not allowed to bring anything into the

testing site; have extra reading materials available for students who finish early



Day of Testing

Distribute student 9-digit WVEIS numbers as needed; once seated, students enter only their WVEIS number to log in

Make sure the correct student’s name is displayed on the computer screen

If student keys in an incorrect number, turn off the computer, call CTB support, notify the CTC and file an irregularity report



During Testing Monitor the testing session

Maintain a quiet atmosphereMonitor for irregularities

Do not assist students with the content of the composition, giving advice about the writing, calling attention to errors of grammar, punctuation, capitalization, or spelling

Provide accommodations per the student’s plan and document on WVS.326 that the accommodations were provided

ACCOMMODATIONSDOCUMENTATION PROCEDURE

After each WESTEST administration, the assigned Examiner(s)will mark the WVS.326 report as follows:

• Underline the name(s) of his/her assigned student(s).• Circle the accommodation(s) that were provided to each of

the student(s).• Asterisk the accommodation(s) that were not provided and

the reason they were not provided to each of the student(s).

If a student refuses an accommodation(s) write “REFUSED” and the reason for refusal for any accommodation(s) the student refused to accept.

• Sign with legible signature/date of test administration at the bottom of each page of the report.

• Return the WVS.326 Testing Options Report(s) to the Principal/Building Level Coordinator.

280019422 ADKINS CHARLES A 402 07

P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT RLA)

T03 * TAKE MORE BREAKS (NO STUDYING)

Rll USE A COMPUTER, TYPEWRITER, OR OTHER DEVICE TO RESPOND

Sandra K. Starr March 14, 2009

Student finished before I could provide an additional break.

The only acceptable reasons for not providing the Writing Assessment accommodations are if the student:

1) refused to accept the accommodation(s) or

2) finished the test before extra breaks were provided

Assigned Examiner(s) must inform the Principal who informs the County Test Coordinator of all incidents of students not receiving accommodation(s) defined in a student’s plan.

Reporting must be done immediately so re-testing, if needed, can be completed during the window. All incidents require written documentation in the student file.


During Testing Allow sufficient time for students’ questions prior to

beginning the test. Limit assistance to students to problems with site

navigation, connectivity, or computer hardware. Do not allow students to be on the computer after

they submit their compositions. Ensure that specific information pertinent to the

Writing Assessment is not displayed in the area during test administration. These may include, but are not limited to, writing posters, graphic organizers, and transitional expressions.


ACCOMMODATIONS

Ensure that students with IEPs, Section 504s and LEP students receive accommodations as stated in their plans●Directions, passages and prompts may be read

aloud by the Examiner, Scribe, or by a screen reader if designated on the student’s plan

If serving as a Scribe, strictly adhere to the “Directions for Transcribing” (pg. 7, Administration Manual)



After Testing Collect all rough drafts, scratch paper,

pencils/pens Collect WV Writing Rubrics and “Steps. . .” Record any irregularities Keep a copy of roster Deliver to the Principal:

●Student rough drafts, scratch paper, etc.●Completed WVS.326 Special Education

Student Testing Option Report(s) if appropriate●Irregularity Forms if used


REPORTING

To Principal Loss of materials Cheating Security breach Testing Administration Breach Copyright Infringement

ACTIONS TAKEN FOR REPORTED SECURITY BREACH OR COPYRIGHT INFRINGEMENT

County Test Coordinator will immediately report to the County Superintendent and the WVDE Office of Assessment and Accountability

Investigation will followBreach of test security or copyright

infringement can result inLicense suspendedLicense revokedSuspensionTermination

Actions Resulting in an Investigation

Include, but are not limited to:Assisting a student with the content of the essay

Typing the essay for a student who is not allowed to have a scribe

Giving students advice or calling attention to errors

Copying rough drafts or final essays

2009 WESTEST 2Online Writing

Student Demonstration

ONLINE WRITING SECURITY

SCENARIOS

SUPPORT/CONTACT INFORMATION

Mingo County Schools Karen Canterbury, County Test Coordinator

[email protected], 304-235-7212 Patrick Billips, County Technology Coordinator

[email protected], 304-235-7126

West Virginia Department of EducationOffice of Assessment and Accountability

Vaughn Rhudy, [email protected], 304-558-2546

Jason Perdue, [email protected], 304-558-2546

SUPPORT/CONTACT INFORMATION

CTB/McGraw-HillProduct Support Staff

866-282-2250

KEY WEB ADDRESSESKEY WEB ADDRESSES

http://wvde.state.wv.us/West Virginia Department of

Education

http://osa.k12.wv.us Office of Assessment and

Accountability

http://www.ctb.com CTB/McGraw-Hill

THANKS!

2009 westest 2 online writing training session for examiners by karen canterbury mingo county test...

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