westest 2 examiner’s test administration training april 30, 2010
TRANSCRIPT
WESTEST 2
Examiner’s Test Administration Training
April 30, 2010
WESTEST 2training is required
annually for all personnel with access
to secure materials per WVBE Policy 2340.
Activity Date
Test Administration Training for Examiners by Principals and Building Level Coordinators
April 30, 2010(during Accrued
Instructional Time)
Test Materials Signed Out to Principals or Building Level Coordinators
May 10, 2010(9:00 a.m. at Central
Office)
Test Administration May 17 – 20, 2010
Make-Up Testing May 21 – 28, 2010
WESTEST 2Calendar of Testing Activities
Mingo County Testing ScheduleGrade Level
Mon.May 17
Tues.May 18
Wed.May 19
Thurs.May 20
3 Science Math R/L Arts Soc St4 Soc St R/L Arts Math Science5 Science Math R/L Arts Soc St6 Soc St R/L Arts Math Science7 Science Math R/L Arts Soc St8 Soc St R/L Arts Math Science9 Science Math R/L Arts Soc St10 Soc St R/L Arts Math Science11 Science Math R/L Arts Soc St
APPROXIMATE TESTING TIMES FOR ALL GRADES 3-11WESTEST 2 is not timed
Mathematics R/L Arts Social Studies
Science
Administrative Time
10 Minutes
Administrative Time
10 Minutes
Administrative Time
10 Minutes
Administrative Time
10 Minutes
Session 145 Minutes
Session 145 Minutes
Session 145 Minutes
Session 145 Minutes
10 Minute Break
10 Minute Break
10 Minute Break
10 Minute Break
Session 245 Minutes
Session 245 Minutes
Session 245 Minutes
Session 245 Minutes
110 Minutes 110 Minutes 110 Minutes 110 Minutes
Testing Breaks The amount of time listed in the previous table is
approximate. Students are to be given as much time as they need to complete the test, but it must be completed within the same school day it is begun.
Whatever time your testing group completes Session 1, the students are to be given a 10 minute break. They should close their test books (and place their answer sheets inside their books if they are in grades 4-11).
The testing room must be locked during the break. Make sure your students are quiet as they walk to the break area. Other students may still be testing.
Students must be told beforehand that they are not to discuss the test and they must be monitored during the break.
Schools should provide nutritious snacks to the students during the testing breaks.
WESTEST 2Secure Materials
• Test booklets and answer documents are secure materials.
• Both must be counted and signed for each time they are checked out and in.
Preparations in Advance
• Principal and building level coordinator must determine how students are going to be grouped for testing. Recommendations: Group students together who typically take more time; pull out students who are typically disruptive and test them in smaller groups.
• Review the WVS.326 test accommodations report for accuracy. It should match the IEPs. Contact the case manager if changes are needed.
• If changes are made, print a corrected WVS.326.
Preparing Students for Testing
• Science and math teachers should provide practice for students using the reference sheets.– Periodic Table of the Elements (Grades 5 – 11)– Science Reference Sheets (Grades 7 – 11)– Mathematics Formula Sheets (Grades 9 – 11)
• Students are allowed to have copies of the reference sheets now. New copies will be provided during testing.
Preparing Students for Testing• Ensure all students are familiar with both the
general types of questions on the test and the procedures to follow when recording the answers.– Third grade students mark their answers in the test
booklets. – Fourth through eleventh grade students mark their
answers on a separate bubble sheet.
• Teach students in grades 3 – 11 how to mark the gridded response answers for math; grades 6 – 11 must change mixed numbers to improper fractions or decimals. This must be practiced before testing.
Materials Needed by Examiners• Examiner’s Manual• Calculators (allowed on all parts of the math and science tests)• Rulers (Grades 3, 4, 5, 6, 8, 10, and 11, during math test)• Mathematics Formula Sheets (Grades 9 – 11, during math test)• Science Reference Sheets (Grades 7 – 9, during science test)• Periodic Tables (Grades 5 – 11, during science test)• Graph Paper• Scratch Paper• Testing Irregularity Sheet• Pencils and Erasers• “Do Not Disturb” Sign• Testing Group Roster of Students• Examiner’s Security Checklist (New for 2010)• Student Test Booklets (Grades 3-11)• Answer Documents (Grades 4-11)• WVS.326 Testing Accommodations (if applicable)
During Testing
• The principal/building level coordinator will monitor testing rooms to ensure that proper testing procedures are followed.
• Test booklets and answer documents will be checked out each day and checked back in immediately after daily testing. The School Security Checklist will be used to log the transfer of testing materials back and forth between principal or building coordinator and examiner.
School Security ChecklistExaminer’s name for grades 3 - 11
Number ofAnswer Documents Assigned to Examiner
Examiner initials the “OUT” columns when they pick up materials
Principal/BLC initials the “IN” columns when materials are returned
Damaged Test MaterialsExaminers must inform the principal/building level
coordinator immediately if a book or answer document is damaged. The Principal/Building Level Coordinator will obtain non-damaged material from school overage or from county test coordinator
• Student responses must be transcribed to a non-damaged test booklet or answer sheet.
• The scribe must complete a WESTEST 2 Scribe Verification Form.
• The principal/building level coordinator will complete the student information on the Bio-Grid in the new test book (grade 3) or answer document (grades 4 – 11).
Damaged/Contaminated Test Booklets/Answer Documents
• If test materials are contaminated, follow safety precautions when handling them (i.e. rubber gloves, mask).
• Seal contaminated booklets and/or answer documents in a plastic container/bag after transcribing.
• The damaged or contaminated materials must be returned to the county test coordinator.
• Never destroy or throw away any test booklets or answer sheets.
Scenario
Mary attends public school and her teacher, Mrs. Brown, is also her mother. Mrs. Brown administered the test to her class.
Is this ok?
3.16. Examiner. An examiner must be a currently employed educator and/or an approved employee of the state, county or RESA, or a currently employed educator of a nonpublic school who holds a valid West Virginia teaching license or certification granted by the Office of Professional Preparation. The examiner may also include substitute teachers or aides serving as an examiner for special needs students when they are instructionally assigned. All aides and nonpublic school educators must be approved by WVDE. Student teachers may not serve as examiners. The examiner must have been trained and must have on file a signed Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement for the purpose of administering or assisting with the administration of an assessment included in the WV-MAP. Examiners may not administer WV-MAP assessments to his/her child.
Scenario
On the morning of testing, the Grade 3 Examiner has a medical emergency and cannot be at school. The principal decided to have an experienced kindergarten aide administer the test to this class.
Is this ok?
3.16. Examiner. An examiner must be a currently employed educator and/or an approved employee of the state, county or RESA, or a currently employed educator of a nonpublic school who holds a valid West Virginia teaching license or certification granted by the Office of Professional Preparation. The examiner may also include substitute teachers or aides serving as an examiner for special needs students when they are instructionally assigned. All aides and nonpublic school educators must be approved by WVDE. Student teachers may not serve as examiners. The examiner must have been trained and must have on file a signed Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement for the purpose of administering or assisting with the administration of an assessment included in the WV-MAP. Examiners may not administer WV-MAP assessments to his/her child.
3.4. Aide. For the purpose of testing, an aide is a person who meets or exceeds the qualifications of Aide II pursuant to W.Va. Code §18A-4-8 (i)(9) and is hired to work with special needs students in an instructional setting. These aides may serve as an examiner for the special needs students to whom they are instructionally assigned. All aides must be pre-approved by WVDE.
WESTEST 2 requires standardized testing
conditions.
Standardized Conditions RequiredAdministration
Examiners• must meet criteria established in Policy 2340.• must be trained.• must sign the Examiner’s/Scribe’s Secure
Materials and Test Procedures Agreement. Read the agreement before signing it.
• must sign the verification of training form• must know and follow test administration
procedures and directions in accordance with the Examiner’s Manual.
Standardized Conditions Required
Administration
Reproduction of materials—written, mechanical, electronic, oral—is
forbidden.
Standardized Conditions RequiredSetting
Examiners should • provide least disruptive seating arrangements.
Seat students so they can not see one another’s answers. Instruct students to cover their answers and monitor to make sure they do.
• ensure relevant instructional materials are not displayed in the testing area.
• provide an environment free of distractions: intercoms, cell phones, pagers, watches with alarms, etc.
Standardized Conditions RequiredSetting
Examiners should• place a “Do Not Disturb” sign on the door.• ensure adequate lighting and ventilation.• not test students immediately after strenuous
physical exercise.• maintain a positive attitude and treat students
cordially
Standardized Conditions RequiredPresentation
• Instructions in the Examiner’s Manual must be followed precisely.
• Instructions in shaded areas and preceded by the word SAY must be read verbatim.
• Instructions for use of calculators on all sessions of the Mathematics and Science tests must be followed. Pages 26-27 of the Examiner’s Manual contains information on calculator use and types of calculators that are allowed and prohibited.
Standardized Conditions RequiredPresentation
• Examiners must monitor testing at all times.• Irregularities affecting two or more students
must be reported immediately to the principal/BLC and must be recorded on the testing irregularity form.
Standardized Conditions RequiredPresentation
• Examiners must not define or pronounce words for students.
• Examiners must not indicate the correctness of an answer in any way
• Assistance to students should be limited to– mechanical aspects of marking answers.– clarifying scripted directions.– finding the correct place to answer the question.
Standardized Conditions RequiredResponse
• Students in Grade 3 will indicate their answers directly in the test booklets.
• Students in Grades 4-11 will indicate their answers in Answer Documents.
• Examiners must show examples of the proper way to fill in the Answer Document for both multiple-choice and gridded response items.
• Students must make clean erasures and write answers in the space provided.
Standardized Conditions RequiredResponse
• Highlighters, markers, colored pencils, and pens are not to be used in the testing process.
• Students may use #2 pencils to fill in graphic organizers, underline key words, or complete problem solving techniques in the test booklets.
Standardized Conditions RequiredTiming
• The WESTEST 2 content area tests are not timed.
• All sessions of a content area test are to be completed on the same day they are begun.
• Follow the county testing schedule. • The test should be given at the beginning of
the school day to help maximize student performance and to allow plenty of time.
Standardized Conditions RequiredTiming
• Students who typically take longer to complete tests should be grouped together.
• Students requiring additional time must be accommodated.
• Additional time must not result in an opportunity for the student to study information on a test already started.
Standardized Conditions RequiredTiming
• A 10-minute break must be provided between Session 1 and Session 2 of each content area test. Students must be monitored during breaks.
• When breaks are given, test booklets and answer documents must be closed and all test materials must be secured.
• Students should be instructed not to discuss the test during scheduled breaks and upon completion of testing.
Options to Standardized Setting
• Individual, small group, or different class testing may be provided.
• Adaptive furniture may be provided.• Special lighting and/or acoustics (such as a
microphone and speakers) may be provided.
Options to Standardized Presentations
• Color visual overlays may be used.• Visual magnifying equipment may be used.
Options to Standardized Response
• Templates (e.g., a typoscope) may be used to maintain place.
• Audio amplification equipment may be used.• Place markers may be used.
Options to Standardized Response• Scratch paper, graph paper, line guide, slate,
and/or abacus for computations, alignment, and note taking while reading and responding to questions is permissible in all content areas.
• A scribe may be used when a short-term medical condition (e.g., a fractured arm in a cast) precludes the student from writing with the dominant hand to mark responses. Prior approval must be obtained from the county test coordinator.
• Graph paper, scratch paper, and any additional allowable reference sheets that are given to the students to use during testing are considered secure material. Examiners are to collect them and count them to verify that all have been collected from the students before the students leave the testing room. This is to prevent students from writing secure information on the paper and carrying it out with them. These papers must be collected and destroyed by the Principal/Building Level Coordinator at the end of each testing session.
Make-up Sessions• The Principal/Building Level Coordinator is
responsible for scheduling the time and place for the make-up sessions and for assigning an examiner to administer the make-us tests.
• All test security and test administration procedures must be followed before, during, and after each testing session.
• Follow all scripted directions during the make-up sessions.
• Give the students all scheduled breaks and monitor during breaks.
Preparing Students to be Tested• Ensure all students are familiar with both the
general types of questions on the test and the procedures to follow when recording the answers.
• Remind students the day before the test to bring appropriate activities to work on when they complete their tests. – Have quiet activities prepared for those students who
forget to bring their own. Activities must be unrelated to that day’s testing.
Several DaysPrior to Test Administration
• Read your examiner’s manual well in advance of testing.
• Read the Examiner’s Administration Checklist.
• Ask your principal or building level coordinator if there is anything in the manual or on the checklist that you do not understand.
Day of Testing – Before Test Administration
• Check out your testing materials• Ensure you have a copy of the Test
Examiner’s Manual, as well as manipulatives, reference sheets, calculators as needed for each student.
• Check each test booklet (Grade 3) or Answer Document (Grades 4-11) to verify that it has a pre-coded student label. If there is no pre-coded label and the Bio-Grid is blank, contact the Principal/Building Level Coordinator.
Day of Testing – Before Test Administration
• Transfer student names from the labels/bio-grids to the Examiner’s Security Checklist if this has not already been done. Make sure the student’s name is written on the Security Checklist on the line that corresponds to the barcode number of his/her test booklet. During testing, you will mark the Examiner’s Security Checklist to show that books / answer sheets were checked out to the student and back in upon completing the test session.
• On the front cover of the test booklet, leave the student name and teacher name lines blank. Students must complete this information.
• Place a Do Not Disturb sign on your door.• Instruct students in grades 4-11 to mark the bubble
beside “Operational” on the answer document. If a breach form must be used, the principal/blc will provide directions.
Manipulatives ChartGrade Manipulatives Reference Sheets
3 Ruler --
4 Ruler --
5 Ruler Periodic Table of Elements
6 Ruler Periodic Table of Elements
7 NonePeriodic Table of Elements
Science Reference Sheet
8 RulerPeriodic Table of Elements
Science Reference Sheet
9 NoneMathematics Formula SheetPeriodic Table of Elements
Science Reference Sheet
10 RulerMathematics Formula Sheet
Periodic Table of Elements
11 RulerMathematics Formula SheetPeriodic Table of Elements
Preparing Manipulatives • Mathematics punch-out rulers for grades 3, 4, 5, 6, 8,
10, and 11 are provided with the testing materials and should be prepared prior to the day the mathematics test is administered.
• Students may also use personal rulers or calculators, as long as these tools do not display formulas, hints, or information that could be used to answer test questions.
• Mathematics Formula Sheets (grades 9 –11), Periodic Tables (grades 5-11) and Science Reference Sheets (grades 7-9) are separate from the test booklets and must be distributed with the math and science tests, as applicable.
Preparing the Classroom for Testing
• Clear desks and work areas of all booklets, papers, and other materials.
• Ensure that NO information pertinent to the test being administered is displayed in the classroom during test administration.
Preparing CalculatorsRead pp. 26-27 of the Examiner’s Manual
for detailed information
• Any 4-function, scientific, or graphing calculator may be used unless it has features described as prohibited.
• For models permitted with modifications, the examiner is required to modify the features.
• If a graphing calculator is on the permitted list, all types of memory—including standard memory, ROM, and flash ROM—must be cleared to factory defaults both before and after testing.
• Any programs or applications must be removed prior to and after each testing session.
Preparation of Test Booklets
On the test booklet cover for grades 3 through 11:• during the first test session, ensure each student
prints his/her name on the front cover of the test booklet.
• ensure each student prints the examiner’s name on the line provided each day.
Test Booklet Cover Student Label (Grade 3 ONLY) Inventory Barcode
Barcode Number
Student Name
Examiner Name
• For 3rd grade students, the student label will go on the front cover of the test booklet.
• For 3rd grade students who do not have a student label, the Principal/Building Level Coordinator will fill in the information on the bio-grid which is inside the front cover of the test booklet.
Test Booklet CoverGrades 4 - 11
Inventory Barcode
Barcode Number
Student Name
Examiner Name
For 4th -11th grade:• the student label will go on
the front cover of the answer document, not on the test booklet.
• students who do not have a student label will have the bio-grid, which is inside the front cover of the answer document, filled in by the Principal/BLC.
• students are to copy their security barcode number from the test booklet to the boxes in the upper right corner of the answer document
Script for Administration
• Examiners must follow the scripts verbatim for each content test.
• Reading/Language Arts tests may not be read aloud or signed to any student. Only the directions may be read aloud or signed.
Script for Administration
• The scripts for all grades and all contents are found in the Examiner’s Manual.
• Make sure you are reading the script that matches the grade level and content area being tested.
During Testing• Set aside the test booklets and answer
documents for students who are absent. – Each day, shortly after the test administration
begins, the Principal/Building Level Coordinator will collect
• test booklets (ALL grades) • answer documents (Grades 4-11)
• Read the student directions verbatim. – Directions to be read aloud are printed in boxes
and preceded by the word SAY. – Explanations providing greater detail are printed
in italics.
During Testing• Give students adequate time to complete the
content area test. – If a student requiring additional time stops working
for more than 10 minutes, it is recommended that the testing session for that student be terminated.
• Each content area test must be completed on the day it begins.
• Circulate around the room to monitor student progress on the test and to make sure students are doing their own work.
During Testing• Record any test administration problems on
the WESTEST 2 Testing Irregularity Sheet.– All irregularities that could lead to invalidation of
the test results must be reported to the Principal/Building Level Coordinator as soon as possible on the same day they occur.
• Damaged test booklets (All Grades) and answer documents (Grades 4-11) need to be reported to the Principal/Building Level Coordinator immediately.
During Testing• Do not destroy or dispose of damaged test
booklets or answer documents.• Grade 3 - Make sure students write in their test
booklets only in approved areas. Students should not write close to the answer bubbles or near the timing marks on the edge of the page. Students should fill in each circle completely for their answer choices.
• Students who complete a test early should close their test booklet and answer document.– Do not re-open until instructed to do so.
During Testing
• Make sure test booklets are closed and test materials are secure during breaks.
• At the end of each day of testing– check in all test booklets and answer documents to
the Principal/Building Level Coordinator. – ensure the number of test booklets and answer
documents matches the number assigned to you on the School Security Checklist.
– return all scratch paper, graph paper, formula sheets, etc., to the principal or building coordinator
After Testing
• Sort the test booklets in numerical order by Security Barcode, with the spines facing in the same direction.
• Sort the answer documents in order matching the numerical order of the test booklets.
• Return the test booklets and answer documents to the Principal/Building Level Coordinator at the locked and secure central location immediately after the testing session has ended.
• Wait for the materials to be counted and signed for by the Principal/Building Level Coordinator.
After Testing
• Return the completed WESTEST 2 Testing Irregularity Sheet to the Principal/Building Level Coordinator if an irregularity has occurred.
After Testing• Return the secure scratch paper and graph paper to the
Principal/Building Level Coordinator for shredding.• Verify the Braille bubble has not been filled in
unnecessarily.• Verify that the box labeled “Admin Use Only–Invalid” on
the inside-front cover of the test booklet (Grade 3) and front lower right corner of the bio-grid page in the answer document (Grades 4-11) has not been filled in unnecessarily. Only the Principal/Building Level Coordinator may invalidate a content area test after obtaining approval from the county test coordinator.
For Questions/Issues•Examiners contact the Principal/Building Level Coordinator.
•Principals/Building Level Coordinators contact the county test coordinator.
Scenario The Grade 5 Examiner followed the script to
begin the RLA portion of WESTEST 2. After she was confident her students understood the directions, told them to begin. While walking around the room, the teacher noticed one student bubbling answers in the Social Studies section of the answer document. The student was directed to re-mark the answers in the RLA section of the answer document.
Is this ok?
3.48. Testing Code of Ethics. The Testing Code of Ethics, as set forth in this policy, defines the moral and principled practice of handling, training, and administering secure assessment materials.
Appendix A--Testing Code of Ethics 5. Examiners shall limit assistance to students to only
those issues concerning the mechanical aspects of marking answers, clarifying directions, and finding the right place on answer sheets. Examiners shall not indicate answers, point out the rationale of an item, or prompt students in any manner.
Scenario
A teacher locked her room and took the students to the water fountain for the break between Math session 1 and 2. While at the water fountain, the teacher started yelling at the students that they could do better than they were doing on the assessment.
Is this ok?
The answer is “no”. The teacher should not have been looking closely enough at the test items and the students’ answers to know how well they were doing. Also, her yelling at them did not provide a positive atmosphere for testing.
3.43 Security Breach. A security breach is the failure to observe/follow the documented procedures established to protect, maintain and implement the testing process, such as the Testing Code of Ethics, test procedures agreements, and/or procedures prescribed in the testing manuals by any person administering or assisting with the administration of an assessment included in the WV-MAP.
Appendix A--Testing Code of Ethics 1. County school personnel shall establish and implement procedures to ensure maximum test security and limit access of secure materials to applicable county/school personnel.
Scenario
The Principal/BLC prepared student rosters so that the special needs students would be tested by the teachers who normally provided their accommodations. The group’s IEP listed oral testing and fewer answer choices as an accommodation, so the teacher/examiner provided those accommodations on WESTEST 2.
Is this ok?
The answer is “no”. Providing fewer answer choices is not an allowable accommodation on WESTEST 2.
3.47. Testing Administration Breach. A testing administration breach is any failure to follow the documented test administration procedures that could alter the results or testing environment of the assessment for one or more students, e.g., timing an untimed test, not implementing required accommodations, etc. See §126-14-7.7 for the protocol to use in reporting an alleged breach.
4.3. All public school students with disabilities who are eligible for services as defined in Policy 2419 shall participate in the WESTEST 2 or APTA in the grade level at which they are enrolled with appropriate accommodations, if any, as determined by their IEP Team.
5.6. All allowable testing accommodations identified on the student’s IEP, Section 504 Plan, or LEP Assessment Participation Form must be provided during the test administration, as established in his/her plan. Students needing accommodations will be identified by the Principal or Building Level Coordinator and the designated accommodations shall be implemented by the examiner.
Scenario Students are being tested in the library. The
librarian had decorated the lab’s bulletin boards prior to the test with posters that contain punctuation rules. The posters are not taken down or covered up prior to testing. On the day of the test, Mr. Gibson, the examiner, notices the posters but decides not to say anything.
Is this ok?
3.10. Cheating. Cheating is a willful or intentional act of dishonesty by an administrator, teacher, examiner, or student involving preparing for tests, test taking, altering records or performance that impacts and/or jeopardizes the integrity of the test or the accuracy of the test results. Cheating will result in the invalidation of test scores and tests as per the recommendation of the Investigative Team and the determination of WVDE. Cheating may result in a loss of licensure/certification for employees as per §126-14-8.7.1
Appendix A -The Testing Code of Ethics 7. Specific information, as specified by the test manual,
shall not be displayed in the room during test administration.
TEST SECURITYAny breach of security, loss of materials, or
other deviation from acceptable security procedures shall be reported immediately
to:
The School Principal County Test Coordinator County School Superintendent Proper Authorities at WVDE
Investigation by WVDE will follow.
INVESTIGATION OF ALLEGED VIOLATION
Any written or oral report alleging a violation of test security shall be investigated. If the investigating team determines that violations have occurred, appropriate action shall be taken which may include:
•Suspension •Termination
•Revocation of teaching license
Accommodations for Students withan IEP, Section 504 Plan, or LEP Assessment
Participation Document
• All students with an IEP, Section 504 Plan, or LEP Assessment Participation Document are to participate in all components of the WESTEST 2 in the grade level at which they are enrolled, except for those students who meet the criteria for participation in the West Virginia Alternate Performance Task Assessment (APTA).
• Students with an IEP, Section 504 Plan, or LEP Assessment Participation Document should be tested in the same content area on the same day as their peers unless there are extenuating circumstances and prior approval has been obtained from the County Test Coordinator.
• The student is to receive all assessment accommodations as outlined in the IEP, Section 504 Plan, or LEP Assessment Participation Document. For additional information, refer to West Virginia Guidelines for Participation in State Assessments
• If a school does not provide the accommodations listed on the student’s IEP, Section 504 Plan, or LEP Assessment Participation Document, the results may be invalidated and the student retested.
• If the teacher does not provide the accommodations, he/she is in violation of policies, federal mandates, and/or laws.
AccommodationAn accommodation is a change in the
administration of an assessment, such as setting, scheduling, timing, presentation format, response mode or others, including any combination of these, that does not change what is intended to be measured by the assessment or the meaning of the resulting scores; an accommodation does not change the construct of the test.
Possible Presentation Accommodations – Do not use unless
specified for the student• Use sign language to present directions,
stimulus material, questions and/or answer choices for the Mathematics, Science and Social Studies tests.
• Sign ONLY the directions on the Reading/Language Arts test.
• Read aloud verbatim the directions, stimulus material, questions and/or answer choices for the Mathematics, Science and Social Studies tests as per the IEP, Section 504 Plan, or LEP Assessment Participation Document.• On the Reading/Language Arts test, only the directions
may be read aloud.• For a blind/partially-sighted student who does not read
Contracted Braille or Nemeth Code, the directions, stimulus material, questions and/or answer choices may be read aloud verbatim to the student for the Mathematics, Science and Social Studies tests.
• Use a text-talk converter to present directions, stimulus material, questions and/or answer choices verbatim for a blind/partially-sighted student, when that is the student’s typical mode of accessing written material.
• Rephrase directions to state the same message in a new or different way and not breach security of the test items or give away an answer. (ONLY by a trained Examiner.)
• Use Braille or other tactile form of print when that is the student’s typical mode of accessing written material. Student responses must be transcribed to a standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual.
• Use an electronic translator or sign-dictionary to present directions, stimulus material, questions, and answer choices for the Mathematics, Social Studies, and Science tests. • On the Reading/Language Arts test, only the
directions may be presented using an electronic translator or sign-dictionary.
• Use a large print edition (18 point font) of the test when it is the student’s typical mode of accessing written material. • Student responses must be transcribed to a
standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual.
Possible Response Accommodations – Do not use unless specified for the student
• Student records responses in Large Print test booklet. Transcribe student responses to a standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual.
• Indicate responses to a Scribe for gridded response and when the student is physically unable to respond otherwise. Refer to Directions for Transcribing in the Examiner’s Manual.
• Use a computer, typewriter or other device to respond. Student responses must be transcribed to a standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual.
• Use Braille or other tactile form of print when that is the student’s typical mode of responding to written material. Transcribe student responses to a standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual.
• Use an abacus on all parts of the Mathematics and Science tests for blind students.
• Provide physical support for a student by an aide if this support is provided routinely and if the aide has been trained as an Examiner.
• Use an electronic translator or sign-dictionary to indicate answer choices.
Possible Scheduling Accommodations – Do not use unless specified for the student
• Provide more breaks than are scheduled as long as the breaks do not allow an opportunity for the student to study information on a test already started. • Schedule breaks according to student’s needs,
but all content area tests must be completed on the same day that they started.
Documentation Procedure• Run the program WVS.326 to print a list of
students with their accommodations as entered into the WVEIS testing record.
• The information on WVS.326 should be verified as accurate and correct by the school staff.
• If there are discrepancies in IEP or 504 information, contact the case manager.
• If there are discrepancies in LEP information, contact the county test coordinator.
• Any necessary changes to the WVS.326 should be submitted to the county prior to testing. A new WVS.326 must be printed if changes are made.
• The WVS.326 document used to verify that accommodations were provided must be the most current, up-to-date version available.
• Three copies of the report will be needed for special education students and 504 students who have testing accommodations. One each for the administration of the Reading/Language Arts assessment, Mathematics, and Science assessments.
• Four copies will be needed for LEP students who have testing accommodations – one copy for each content area.
WVS.326 Format: School Number Grade Level
WVEIS Number
280020548 ADAMS TERESA N 402 07
P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT RLA)
WVEIS Code for Accommodation
T03 TAKE MORE BREAKS (NO STUDYING) WVEIS Code Descriptor
After each WESTEST 2 administration, the assigned examiner(s) will mark the reports as follows:
• Underline the name(s) of his/her assigned student(s).
• Circle the accommodation(s) that were provided.• Asterisk the accommodation(s) that were not
provided and the reason they were not provided.• If a student refused an accommodation(s)
write “REFUSED” and the reason for refusal. for any accommodation(s) the student refused to accept.
• Sign with a legible signature and put the date the test was administered at the bottom of each page of the report.
• Return the report to the Principal/Building Level Coordinator.
The only acceptable reasons to violate the IEP on the WESTEST 2 are if the student
1) refused to accept the accommodation(s) or2) finished the test before an extra break was
provided. Assigned Examiner(s) must inform the Principal who
shall inform the County Test Coordinator and Special Education Director of all incidents of students not receiving accommodation(s) defined in a student’s plan. All incidents require written documentation in the student file and could require re-testing.
280019422 ADKINS CHARLES A 402 07
P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT WESTEST R/LA)
T03 * TAKE MORE BREAKS (NO STUDYING)
R11 USE A COMPUTER, TYPEWRITER, OR OTHER DEVICE TO RESPOND
Karen Canterbury
May 18, 2009 (Date the test was administered)
Student finished before I could provide an additional break.
The Office of Assessment andAccountability will invalidate the test and/or retest student(s) when the school staff did notprovide the appropriate accommodations.
The school may be liable for additional costs incurred for retesting.
• School Principal/Building Level Coordinator will make copies of all accommodations reports for the school, file the copies, and return the originals of the signed and dated reports to the County Test Coordinator when testing materials are checked in to the county. Copies of these reports are to be kept for
• Office of Educational Performance Audits (OEPA) monitoring process
• West Virginia Continuous and Focused Monitoring Process.
Scenario
After reviewing the test scores, the principal or a school reported to the Department of Education that the performance of grade 5 was significantly higher than that of grade 6. WVDE investigated using erasure analysis.
What is erasure analysis?
6.7. The assessment vendor will provide the WV Department of Education a report with the names of schools and teachers with excessive erasures in which answers are changed from wrong to right.
Scenario
A box of completed tests were placed outside the Principal/BLC’s office door. They are now missing.
Who is in trouble?
The last person who signed for the material is probably in trouble. However, the investigators will also check to see if proper training occurred and agreements signed.
3.25. Locked and Secured Central Location/s. A locked and secured central location/s for storage of secure materials is any location that can be locked and secured with access limited to only the Principal and/or Building Level Coordinator.
5.3.2. Any West Virginia public/nonpublic school employee involved in any phase of the testing program shall be trained in secure materials and/or assessment administration procedures as defined in policy.
7.3.1. Apart from the scheduled test administration, the County Test Coordinator shall ensure that secure test materials shall be stored in a locked and secured, central location by the County Test Coordinator consistent with test security procedures outlined in the Testing Code of Ethics.
Scenario
Johnny moved to WV and enrolled in school on the last day of WESTEST 2 Online Writing window. His principal is now telling his parents he cannot take WESTEST 2.
• He can take the remainder of WESTEST 2 if he has not taken the online writing. His R/LA score will be lower because he did not have the opportunity to earn any points for the writing assessment portion of the test.
• His scores will not be used in calculating the % of proficient students because he was not continuously enrolled beginning with the 5th instructional day of the school year.
• He will be calculated in the participation rate if he is still enrolled on May 18, 2010.
Read and discuss the Testing Code of Ethics found on pages 98-100 in the Examiner’s Manual.
Make sure each trained examiner has signed the verification of training (Appendix G). Be sure to mark WESTEST 2 and Policy 2340 on the form.
Make sure each trained examiner has signed the Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement (Appendix E).
Questions?
Thank you!!!