1ict 421 it professional practice semester 1, 2005 presentations diana adorno

1 ICT 421 IT Professional Practice Semester 1, 2005

Presentations

Diana Adorno


Agenda

• Unit Information

• Assignment

• Presentations

• Introduction to technical writing


Unit Information

• Updated Unit Information document

• Assignment

• FTP site• ftp://ftp.it.murdoch.edu.au/pub/units/ict421


Presentations

• What is a poor presenter

• What is a poor presentation?

• What is a good presentation?

• What is a good presenter


Presentation skills

• Planning and organising

• Delivery or performance skills


Planning and organising skills

• Develop clear objectives

• Analyse and understand the audience

• Collect relevant data, ideas, material

• Arrange the material in a sequence that is clear and matches the situation

• Select the best visual aids

• Arrange the room to suit your needs


Delivery or performance skills

• Being comfortable and confident with a variety of audiences

• Using movement, gestures and other non-verbals

• Deliver effectively

• Handling questions and comments skilfully

• Rehearsing your presentation


Activity

• Present yourself• Name• Title• Hobbies (secret skill)• Presenting experience• Areas to improve


9 Steps

1. Audience Analysis2. Set objective3. Collect information4. Structure5. Visual aids6. Read from audience perspective7. Rehearsal8. Do it9. Review


Presentation marking guide

• Come up with a marking guide for a presentation

• Compare with your neighbour

• Choose the top 3 items


Present

• Present those top 3 items


What can go wrong?

• What is the worst thing that could happen in your presentation?

• What would you do about it?


9 Steps

1. Audience Analysis2. Set objective3. Collect information4. Structure5. Visual aids6. Read from audience perspective7. Rehearsal8. Do it9. Review


Audience Analysis

• Who is the audience

• Their style – your style• Direct• Analytical• Social• Political• Shy/ Introvert• Extrovert/ Knows your subject


Audience Analysis

• What do they want to know• What will they do with the information• What will influence/impress them• How much do they want to know• How much do they already know• Are they conservative or innovative• What ideas, feelings, experiences do we have in common• Are there things that should not be said• Are there key words• Etc.


Sourcing information

• Where can you find information about your audience?


Set objective

• Set the objective of your presentation

• Should be:• Practical• Sensible• Attainable

• Example• Get a decision on a proposal (go ahead?)• Inform of a new idea – request for funding


Collect information

• Internet• Journals• Annual reports• Personal Assistants• Other colleagues, associates• Competitor analysis• Physical appearance (staff, office)• Corporate/ Organisation image (printed material)• Customers, clients


Structure

• Impromptu talks• Say it structure

• Say what you are going to say• Say it• Say what you said

• Short presentation• Subject• Agenda• Body• Summary• Conclusion


Structure: Informative

• Opening remarks

• Creative opening

• Subject

• Agenda item 1, 2, 3

• Lead into Body 1, 2, 3

• Summary 1, 2, 3

• Conclusion


Structure: Persuasive

• Opening remarks

• Creative opening

• Recommendations

• Agenda item 1, 2, 3

• Lead into Body 1, 2, 3

• Summary 1, 2, 3

• Restate recommendation, ask for approval, benefits for an early ‘yes’


Order of preparation

• Subject/ Topic/ Recommendation

• Conclusion/ Main point/ Recommendation

• Agenda

• Body

• Summary

• Opening

• Transitions


Openings/ Closing

• Opening• Acknowledge that everyone is present• Welcome• Purpose• Admin• Check that all can see the visual aids

• Closing• Summarize what took place• Summarize any key conclusions• Thank participants for their time• Acknowledge success if appropriate


Creative openings

• Relevant anecdote• Analogy or example• Strong quote• Get the audience to do something• Ask the audience a question• Use an imaginary situation• Use a real, dramatic or humorous situation• Refer to a topical or current event• A controversial opening (quickly clarified)


Visual aids

• Why use them?• To help the audience remember• To add interest• To save time• Add emphasis and clarity• To help you stay organised• To help your audience stay organised• To provide another area of focus and attention• Help a nervous presenter


Types of visual aids

• Powerpoint

• Overheads

• Handouts

• Physical objects


Common mistakes

• What are the common mistakes?


Style Tips

• Use of images • only when appropriate

• Use clipart sparingly, if at all• Google image library is a good source.• www.google.com.au - click ‘Images’ tab

• Build up complex diagrams• Though not too slowly

http://www.google.com.au/


Example diagram build up


Specific Evaluation Questions

Broad Evaluation Questions

Evaluation Framework

Innovation/project

Evaluation Matrix

Participants

Stakeholders

Sources of Data

Analyse and Interpret Data

Choose Techniques

Devise 'Instruments'

Generate Data

Reflection and Review

A Model for Evaluation of Learning






Innovation/project






Innovation/project

Evaluation Matrix

Participants

Stakeholders

Sources of Data





Innovation/project

Evaluation Matrix

Participants

Stakeholders

Sources of Data


Choose Techniques


Generate Data




Diagrams

• Alternative way to handle complex diagrams• Use banding• Ensure that the audience has a copy so they

can follow it



BroadEvaluation Questions


Innovation/project

Evaluation Matrix

Participants

Stakeholders

Sources of Data


Choose Techniques


Generate Data




Drawing tips

• Use a sans serif font inside shapes

• Line up shapes• For different size shapes,

line up the tops or outer edges

• Control the angle of the lines – make them 90 or 45 degrees (Shift + drag)

• Consider the contrast of the fill colour to the content

• Use the nudge feature for micro-adjustments

Ok Better

Ok Better

BetterOk


Read from audience perspective

• Ask why the would care about the material


Rehearsal

• Prepare your material

• Language

• Body language

• Movement

• Voice

• Management of the visual aids


Do it

• Marking guide


Review

• What can you learn from that experience

• Work out from your last presentation what you can improve this time.


Presentation marking criteria

• On time – 20 minutes

• Overheads• Legible• Good title/opening• Synopsis included• Clear background• Simple slide transition• Spell-checked

• Structure• Meets requirements listed in

assignment instructions• Content organisation

• Style• Voice volume• Eye contact• Face audience

• Content• Knowledge of subject• Appropriate depth

1ict 421 it professional practice semester 1, 2005 presentations diana adorno

Documents

good presentation

poor presentation

performance skillsplanning

innovativewhat ideas

key wordsetc

visual aidsclosingsummarize

poor presenterwhat

marking guide