1a. continuum of care (coc) identification submitted application.pdf · 2019. 9. 27. · applicant:...

1A. Continuum of Care (CoC) Identification

Instructions:Guidance for completing the application can be found in the FY 2019 CoC Program CompetitionNotice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question athttps://www.hudexchange.info/program-support/my-question/

Resources: The FY 2019 CoC Application Detailed Instruction can be found at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices

1A-1. CoC Name and Number: TX-624 - Wichita Falls/Wise, Palo Pinto, Wichita,Archer Counties CoC

1A-2. Collaborative Applicant Name: Nortex Regional Planning Commission

1A-3. CoC Designation: CA

1A-4. HMIS Lead: Nortex Regional Planning Commission

Applicant: Homeward Bound Homeless Coalition TX-624Project: TX-624 CoC Registration FY2019 COC_REG_2019_170900

FY2019 CoC Application Page 1 09/27/2019

1B. Continuum of Care (CoC) Engagement



Warning! The CoC Application score could be affected if information isincomplete on this formlet.

1B-1. CoC Meeting Participants.

For the period of May 1, 2018 to April 30, 2019, applicants must indicatewhether the Organization/Person listed: 1. participated in CoC meetings; 2. voted, including selecting CoC Board members; and 3. participated in the CoC’s coordinated entry system.

Organization/PersonParticipates

in CoC Meetings

Votes,including

selecting CoCBoard

Members

Participates in Coordinated Entry

System

Local Government Staff/Officials Yes Yes No

CDBG/HOME/ESG Entitlement Jurisdiction Yes Yes No

Law Enforcement Yes Yes Yes

Local Jail(s) No No No

Hospital(s) Yes Yes Yes

EMS/Crisis Response Team(s) No No No

Mental Health Service Organizations Yes Yes Yes

Substance Abuse Service Organizations Yes Yes Yes

Affordable Housing Developer(s) No No No

Disability Service Organizations Yes Yes Yes

Disability Advocates Yes Yes No

Public Housing Authorities Yes Yes Yes

CoC Funded Youth Homeless Organizations No No No

Non-CoC Funded Youth Homeless Organizations Yes Yes No



Youth Advocates Yes Yes Yes

School Administrators/Homeless Liaisons Yes Yes Yes

CoC Funded Victim Service Providers Yes Yes Yes

Non-CoC Funded Victim Service Providers Yes Yes No

Domestic Violence Advocates Yes Yes Yes

Street Outreach Team(s) Yes Yes Yes

Lesbian, Gay, Bisexual, Transgender (LGBT) Advocates Yes Yes No

LGBT Service Organizations No No No

Agencies that serve survivors of human trafficking Yes Yes Yes

Other homeless subpopulation advocates Yes Yes Yes

Homeless or Formerly Homeless Persons Yes Yes No

Mental Illness Advocates Yes Yes Yes

Substance Abuse Advocates Yes Yes Yes

Other:(limit 50 characters)

North Texas Legal Aide Services Yes Yes Yes

North Texas Area United Way Yes Yes Yes

Catholic Charities Veteran's Yes Yes Yes

1B-1a. CoC’s Strategy to Solicit/Consider Opinions on Preventing/EndingHomelessness.

Applicants must describe how the CoC:1. solicits and considers opinions from a broad array of organizations andindividuals that have knowledge of homelessness, or an interest inpreventing and ending homelessness; 2. communicates information during public meetings or other forums theCoC uses to solicit public information;3. takes into consideration information gathered in public meetings orforums to address improvements or new approaches to preventing andending homelessness; and 4. ensures effective communication with individuals with disabilities,including the availability of accessible electronic formats, e.g., PDF.(limit 2,000 characters)

To assure that the CoC stays abreast of avenues of ending and preventinghomelessness, participating agencies provide updates, share agencyknowledge, training received through other means and their overall involvementin homelessness. This allows each participant to offer specific details based onthe specialization in working with the homes population giving a different insightfrom each agency. The CoC is able to review methods that are working andshould be retained, working but need adjustments, non-productive activities andoutdated processes. Feedback is essential and welcomed from the communitythat are not apart of the CoC but interested in the plight of homelessness in theCoC counties. Members of the CoC are also involved with other grass rootagencies and can provide updates as well as gain information and pass on invarious methods of community updates.



1B-2. Open Invitation for New Members.

Applicants must describe: 1. the invitation process; 2. how the CoC communicates the invitation process to solicit newmembers;3. how the CoC ensures effective communication with individuals withdisabilities, including the availability of accessible electronic formats;4. how often the CoC solicits new members; and 5. any special outreach the CoC conducted to ensure personsexperiencing homelessness or formerly homeless persons areencouraged to join the CoC.(limit 2,000 characters)

The President sends notice of scheduled meetings with dates, time and venuefor the CoC meetings. The mail is sent to current attendees and persons whohave shown a previous interest. Updates on new agencies are provided at thetime of the meeting along with known contact so an outreach can be completed.During this funding cycle, new brochures were completed and provided topoints of entry for homeless persons to make them aware of the CoC. CoCmembers also promote the CoC at events focusing on homelessness andprevention, activities involving the community hosted by agencies that aremembers of the CoC and agencies continuing sharing information about theCoC. Outreach for CoC membership is on-going and does not just attempt toreach members at any certain time during the year. Updates on the CoC arealso a part of the Nortex Board meetings which encompass the geographicarea.

1B-3. Public Notification for Proposals from Organizations Not PreviouslyFunded.

Applicants must describe: 1. how the CoC notifies the public that it is accepting project applicationproposals, and that it is open to and will consider applications fromorganizations that have not previously received CoC Program funding, aswell as the method in which proposals should be submitted; 2. the process the CoC uses to determine whether the project applicationwill be included in the FY 2019 CoC Program Competition process; 3. the date(s) the CoC publicly announced it was open to proposal; 4. how the CoC ensures effective communication with individuals withdisabilities, including the availability of accessible electronic formats; and 5. if the CoC does not accept proposals from organizations that have notpreviously received CoC Program funding or did not announce it wasopen to proposals from non-CoC Program funded organizations, theapplicant must state this fact in the response and provide the reason theCoC does not accept proposals from organizations that have notpreviously received CoC Program funding. (limit 2,000 characters)

Upon receipt of the NOFA, information necessary for active participation in thefunding project is posted on the website of Nortex Regional PlanningCommission, the lead agent for the CoC. Letters were also mailed on tohomeless and domestic shelters in the 16 county service area regardless ofwhether participating in CoC activities. The information was also shared in the



CoC meeting as well as updates and status of the NOFA was shared in theNortex Regional Board Meeting in August and September which is comprised ofthe local, city and county government representatives for the CoC service area.



1C. Continuum of Care (CoC) Coordination




1C-1. CoCs Coordination, Planning, and Operation of Projects.

Applicants must select the appropriate response for each federal, state,local, private, other organizations, or program source the CoC included inthe planning and operation of projects that serve individuals experiencinghomelessness, families experiencing homelessness, unaccompaniedyouth experiencing homelessness, persons who are fleeing domesticviolence, or persons at risk of homelessness.

Entities or Organizations the CoC coordinates planning and operation of projectsCoordinates with Planningand Operation of Projects

Housing Opportunities for Persons with AIDS (HOPWA) Yes

Temporary Assistance for Needy Families (TANF) Yes

Runaway and Homeless Youth (RHY) Yes

Head Start Program Yes

Funding Collaboratives Yes

Private Foundations Yes

Housing and services programs funded through U.S. Department of Justice (DOJ) Funded Housing andService Programs

Not Applicable

Housing and services programs funded through U.S. Health and Human Services (HHS) Funded Housing andService Programs

Not Applicable

Housing and service programs funded through other Federal resources Yes

Housing and services programs funded through State Government Yes

Housing and services programs funded through Local Government Yes

Housing and service programs funded through private entities, including foundations Yes

Other:(limit 50 characters)



1C-2. CoC Consultation with ESG Program Recipients.

Applicants must describe how the CoC: 1. consulted with ESG Program recipients in planning and allocating ESGfunds; 2. participated in the evaluating and reporting performance of ESGProgram recipients and subrecipients; and 3. ensured local homelessness information is communicated andaddressed in the Consolidated Plan updates. (limit 2,000 characters)

During the this grant cycle, there were no ESG recipients in the CoC geographicarea. However, the agency responsible for awarding ESG were activelyinvolved in CoC meetings and activities.

1C-2a. Providing PIT and HIC Data toConsolidated Plan Jurisdictions.

Applicants must indicate whether the CoCprovided Point-in-Time (PIT) and Housing

Inventory Count (HIC) data to theConsolidated Plan jurisdictions within its

geographic area.

Yes to PIT

1C-2b. Providing Other Data to ConsolidatedPlan Jurisdictions.

Applicants must indicate whether the CoCensured local homelessness information is

communicated to Consolidated PlanJurisdictions within its geographic area so it

can be addressed in Consolidated Planupdates.

No

1C-3. Addressing the Safety Needs of Domestic Violence, DatingViolence, Sexual Assault, and Stalking Survivors.

Applicants must describe: 1. the CoC’s protocols, including protocols for coordinated entry and theCoC’s emergency transfer plan, that prioritize safety and incorporatetrauma-informed, victim-centered services; and 2. how the CoC, through its coordinated entry, maximizes client choicefor housing and services while ensuring safety and confidentiality. (limit 2,000 characters)

A local Victim Service Provider as well as domestic shelter staff are members ofthe CoC. Victims of domestic violence are a class given priority for housingservices. The CoC has been instrumental in linking victim services



organizations, mental health providers and other agencies to ensure the client'sphysical as well as psychiatric needs are being met. Working with theseservices, we are able to continue to transition participants out of a victim status.Emergency services remain readily available to assist persons that have been avictim of domestic violence. As a safety precaution and to ensureconfidentiality, they are not entered in HMIS systems. The CoC geographicarea has five domestic violence shelters to accommodate various needs ofthose reporting domestic violence.

1C-3a. Training–Best Practices in Serving DV Survivors.

Applicants must describe how the CoC coordinates with victim servicesproviders to provide training, at least on an annual basis, for: 1. CoC area project staff that addresses safety and best practices (e.g.,trauma-informed, victim-centered) on safety and planning protocols inserving survivors of domestic violence; and 2. Coordinated Entry staff that addresses safety and best practices (e.g.,Trauma Informed Care) on safety and planning protocols in servingsurvivors of domestic violence.(limit 2,000 characters)

Annual training, as well as special request trainings, are available to educatethe CoC on aspects of addressing domestic violence, how to seek help forvictims of domestic violence, providing a safe trauma free environment whileproviding assistance and to recognize signs of potentially abusive situations.This includes emphasis on high school youth, LGBTQ relationships andrecognizing signs of danger in dating situations.

1C-3b. Domestic Violence–Community Need Data.

Applicants must describe how the CoC uses de-identified aggregate datafrom a comparable database to assess the special needs related todomestic violence, dating violence, sexual assault, and stalking.(limit 2,000 characters)

Information is provided from the shelters utilizing as much confidentiality aspossible in order to assist individuals needing assistance. The CoC covers 16counties of which 13 are rural counties without public transportation. Eachshelter has their own unique data based used to maintain information regardingtheir persons requesting assistance following a domestic violence occurrence.Other data bases are police reports and hospital reports.

*1C-4. PHAs within CoC. Attachments Required.

Applicants must submit information for the two largest PHAs or the twoPHAs with which the CoC has a working relationship within the CoC’sgeographic area.

Public Housing Agency Name % New Admissions into Public Housingand Housing Choice Voucher Programduring FY 2018 who were experiencing

PHA has General orLimited Homeless

Preference

PHA has a Preference forcurrent PSH programparticipants no longer



homelessness at entry needing intensivesupportive services, e.g.,

Moving On

Wichita Falls Public Housing Authority 25.00% No No

Olney Public Housing Authority 5.00% No No

1C-4a. PHAs’ Written Policies on Homeless Admission Preferences.

Applicants must: 1. provide the steps the CoC has taken, with the two largest PHAs withinthe CoC’s geographic area or the two PHAs the CoC has workingrelationships with, to adopt a homeless admission preference–if the CoConly has one PHA within its geographic area, applicants may respond forone; or 2. state that the CoC does not work with the PHAs in its geographic area.(limit 2,000 characters)

Although the Wichita Falls Public Housing Authority is active in the CoC, therewas not a plan to adopt a homeless admission during this time. This PHA doesnot accept vouchers and has a deposit requirement which is a hardship forpersons with no income. Our CoC does not have any entity that will pay move-in deposits. The The CoC does not work with the Olney PHA in thegeographic area.

1C-4b. Moving On Strategy with Affordable Housing Providers.

Applicants must indicate whether the CoC has a Moving On Strategy withaffordable housing providers in its jurisdiction.

No

1C-5. Protecting Against Discrimination.

Applicants must describe the actions the CoC has taken to address allforms of discrimination, such as discrimination based on any protectedclasses under the Fair Housing Act and 24 CFR 5.105(a)(2) – Equal Accessto HUD-Assisted or -Insured Housing.(limit 2,000 characters)

All lease, rental, housing agreements must have documentation thatacknowledge that discrimination based on any protected class under the FairHousing Act and 24 CFR 5.105(a)(2) is unlawful. These agreements must alsohave a Violence Against Women Act (VAWA) as part of the lease. Theseaddendums are addressed with the landlords and property owners to makethem aware of the immediate termination of a lease if discrimination isdetermined.

*1C-5a. Anti-Discrimination Policy and Training.



Applicants must indicate whether the CoC implemented an anti-discrimination policy and conduct training:

1. Did the CoC implement a CoC-wide anti-discrimination policy that applies to all projects regardless of funding source? Yes

2. Did the CoC conduct annual CoC-wide training with providers on how to effectively address discrimination based on anyprotected class under the Fair Housing Act?

No

3. Did the CoC conduct annual training on how to effectively address discrimination based on any protected class under 24CFR 5.105(a)(2) – Equal Access to HUD-Assisted or -Insured Housing?

No

*1C-6. Criminalization of Homelessness.

Applicants must select all that apply that describe the strategies the CoCimplemented to prevent the criminalization of homelessness in the CoC’sgeographic area.

1. Engaged/educated local policymakers:X

2. Engaged/educated law enforcement:X

3. Engaged/educated local business leaders:X

4. Implemented communitywide plans:

5. No strategies have been implemented:

6. Other:(limit 50 characters)

1C-7. Centralized or Coordinated Assessment System. AttachmentRequired.

Applicants must: 1. demonstrate the coordinated entry system covers the entire CoCgeographic area; 2. demonstrate the coordinated entry system reaches people who areleast likely to apply for homelessness assistance in the absence ofspecial outreach; and 3. demonstrate the assessment process prioritizes people most in needof assistance and ensures they receive assistance in a timely manner.(limit 2,000 characters)

CoC meets monthly with the local and municipal representatives includingpublic organizations, and judges of the geographic area to keep them



knowledgeable about programs, resources, and updates on the homelessprograms and resources. Outreach is also made with providers active or not amember of the CoC. A Planning Grant is also being utilized to further outreachand involvement in areas less likely to participate in the CoC in order that theywill stay abreast of available resources. This outreach will cover point of entrieswhere homeless population might frequent and receive services but not ask forhousing assistance. The CoC uses the Nation Alliance to End HomelessnessCoordinated Assessment tool model as it gathers the needed information for allareas in which the homeless population could need assistance.



1D. Continuum of Care (CoC) Discharge Planning




1D-1. Discharge Planning Coordination.

Applicants must indicate whether the CoC actively coordinates with thesystems of care listed to ensure persons who have resided in them longerthan 90 days are not discharged directly to the streets, emergencyshelters, or other homeless assistance programs. Check all that apply(note that when "None:" is selected no other system of care should beselected).

Foster Care:X

Health Care:X

Mental Health Care:X

Correctional Facilities:X

None:



1E. Local CoC Competition

InstructionsGuidance for completing the application can be found in the FY 2019 CoC Program CompetitionNotice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question athttps://www.hudexchange.info/program-support/my-question/



*1E-1. Local CoC Competition–Announcement, Established Deadline,Applicant Notifications. Attachments Required.

Applicants must indicate whether the CoC:

1. informed project applicants in its local competition announcement about point values or other ranking criteria the CoC woulduse to rank projects on the CoC Project Listings for submission to HUD for the FY 2019 CoC Program Competition;

No

2. established a local competition deadline, and posted publicly, for project applications that was no later than 30 days before theFY 2019 CoC Program Competition Application submission deadline;

Yes

3. notified applicants that their project application(s) were being rejected or reduced, in writing along with the reason for thedecision, outside of e-snaps, at least 15 days before the FY 2019 CoC Program Competition Application submission deadline; and

Did notreject orreduceanyproject

4. notified applicants that their project applications were accepted and ranked on the CoC Priority Listing in writing, outside of e-snaps, at least 15 days before the FY 2019 CoC Program Competition Application submission deadline.

Yes

1E-2. Project Review and Ranking–Objective Criteria.

Applicants must indicate whether the CoC used the following to rank andselect project applications for the FY 2019 CoC Program Competition:

1. Used objective criteria to review and rank projects for funding (e.g., cost effectiveness of the project, performance data, type ofpopulation served);

Yes

2. Included one factor related to improving system performance (e.g., exits to permanent housing (PH) destinations, retention of PH,length of time homeless, returns to homelessness, job/income growth, etc.); and

Yes

3. Included a specific method for evaluating projects submitted by victim services providers that utilized data generated from acomparable database and evaluated these projects on the degree they improve safety for the population served.

Yes



1E-3. Project Review and Ranking–Severity of Needs and Vulnerabilities.

Applicants must describe: 1. the specific severity of needs and vulnerabilities the CoC consideredwhen reviewing and ranking projects; and 2. how the CoC takes severity of needs and vulnerabilities into accountwhen reviewing and ranking projects.(limit 2,000 characters)

The CoC partners with community service providers to create policies aroundseverity of needs and vulnerabilities. The specific vulnerabilities the CoCconsiders are the length of time homeless, fleeing domestic violence (allpopulations), disability, age of the youngest child, unsheltered status, incomeand mental health. Another issue that impacts our CoC is the amount ofpopulation that is considered rural. The rural areas are even more likely to havea harder time accessing necessities placing them in a more vulnerable positionfor maintaining daily living activities. A Housing First model is used in thehousing programs and coordinated entry. The scoring process reviews thefeasibility and cost of the plan, the move into housing, retaining housing and on-going viability of the program.

1E-4. Public Postings–CoC Consolidated Application. AttachmentRequired.

Applicants must: 1. indicate how the CoC made public the review and ranking process theCoC used for all project applications; or 2. check 6 if the CoC did not make public the review and ranking process;and 3. indicate how the CoC made public the CoC ConsolidatedApplication–including the CoC Application and CoC Priority Listing thatincludes all project applications accepted and ranked or rejected–whichHUD required CoCs to post to their websites, or partners websites, at least2 days before the FY 2019 CoC Program Competition applicationsubmission deadline; or 4. check 6 if the CoC did not make public the CoC ConsolidatedApplication.

Public Posting of Objective Review and RankingProcess

Public Posting of CoC Consolidated Applicationincluding: CoC Application, CoC Priority Listing,Project Listings

1. EmailX

1. EmailX

2. Mail 2. Mail

3. Advertising in Local Newspaper(s) 3. Advertising in Local Newspaper(s)

4. Advertising on Radio or Television 4. Advertising on Radio or Television



5. Social Media (Twitter, Facebook, etc.)X

5. Social Media (Twitter, Facebook, etc.)X

6. Did Not Publicly Post Review and Ranking Process 6. Did Not Publicly Post CoC Consolidated Application

1E-5. Reallocation between FY 2015 and FY 2018.

Applicants must report the percentage of the CoC’s ARD that wasreallocated between the FY 2015 and FY 2018 CoC Program Competitions.

Reallocation: 0%

1E-5a. Reallocation–CoC Review of Performance of Existing Projects.

Applicants must: 1. describe the CoC written process for reallocation; 2. indicate whether the CoC approved the reallocation process; 3. describe how the CoC communicated to all applicants the reallocationprocess; 4. describe how the CoC identified projects that were low performing orfor which there is less need; and 5. describe how the CoC determined whether projects that were deemedlow performing would be reallocated.(limit 2,000 characters)

The CoC has not had a reallocation process at this time. CoC funded projectsare evaluated annually using data such as the HUD Annual PerformanceReport, the PIT Count, cost of services provided and participants served. If aprogram was determined underperforming, obsolete or not meeting the CoCgoals for homelessness prevention, reallocation would be then considered.



DV Bonus




1F-1 DV Bonus Projects.

Applicants must indicate whether the CoC isrequesting DV Bonus projects which are

included on the CoC Priority Listing:

Yes

1F-1a. Applicants must indicate the type(s) of project(s) included in theCoC Priority Listing.

1. PH-RRHX

2. Joint TH/RRH

3. SSO Coordinated Entry

Applicants must click “Save” after checking SSO Coordinated Entry toview questions 1F-3 and 1F-3a.

*1F-2. Number of Domestic Violence Survivors in CoC’s Geographic Area.

Applicants must report the number of DV survivors in the CoC’sgeographic area that:

Need Housing or Services 38.00



the CoC is Currently Serving 38.00

1F-2a. Local Need for DV Projects.

Applicants must describe: 1. how the CoC calculated the number of DV survivors needing housingor service in question 1F-2; and 2. the data source (e.g., HMIS, comparable database, other administrativedata, external data source).(limit 500 characters)

Used external data including DV survivor housing assisting surveys, phone andwritten contact with CoC DV survivor service providers. Used a data sample ofstats provided of persons receiving services and data received from acomparable database from the most active domestic shelter in the CoC.

1F-4. PH-RRH and Joint TH and PH-RRH Project Applicant Capacity.

Applicants must provide information for each unique project applicantapplying for PH-RRH and Joint TH and PH-RRH DV Bonus projects whichthe CoC is including in its CoC Priority Listing–using the list featurebelow.

Applicant Name DUNS Number

Nortex Regional P... 073155186



1F-4. PH-RRH and Joint TH and PH-RRH Project

Applicant CapacityDUNS Number: 073155186

Applicant Name: Nortex Regional Planning Commission

Rate of Housing Placement of DV Survivors–Percentage: 10.00%

Rate of Housing Retention of DV Survivors–Percentage: 100.00%

1F-4a. Rate of Housing Placement and Housing Retention.

Applicants must describe: 1. how the project applicant calculated the rate of housing placementand rate of housing retention reported in the chart above; and 2. the data source (e.g., HMIS, comparable database, other administrativedata, external data source). (limit 500 characters)

The agency currently does not have a DV housing program but does providehousing assistance through the PSH program. Information provided is forplacement of DV survivors in the PSH program. The rate of housing placementand retention was calculated using HMIS and other administrative dataincluding data record of services provided to persons currently receivinghousing or moved to other permanent housing sources.

1F-4b. DV Survivor Housing.

Applicants must describe how project applicant ensured DV survivorsexperiencing homelessness were assisted to quickly move intopermanent housing.(limit 2,000 characters)

Housing services received notice of need for housing through the coordinatedentry process. A case manager then meets with the referring agency and theDV survivor. Upon review, keeping Housing First, a determination is made foreligibility and housing located that meets client's needs, provides for safety,confidentiality, and affordability. Resources needed to help in gaining self-sufficiency are also reviewed in the housing community including transportationto obtain the necessary resources.

1F-4c. DV Survivor Safety.

Applicants must describe how project applicant: 1. ensured the safety of DV survivors experiencing homelessness by: (a) training staff on safety planning; (b) adjusting intake space to better ensure a private conversation; (c) conducting separate interviews/intake with each member of a couple; (d) working with survivors to have them identify what is safe for them asit relates to scattered site units and/or rental assistance; (e) maintaining bars on windows, fixing lights in the hallways, etc. for



congregate living spaces operated by the applicant; (f) keeping the location confidential for dedicated units and/or congregateliving spaces set-aside solely for use by survivors; and 2. measured its ability to ensure the safety of DV survivors the projectserved. (limit 2,000 characters)

The applicant does not own/operate any congregate living spaces. Its role inhousing for DV Survivors has been to assist with securing permanent housing.This application grant is to assist in securing permanent housing more quicklyby having rapid re-housing funding. Our intakes with DV survivors haveoccurred at the facility which were the referring agencies/shelters. Theseintakes were held in their confidential locations. This allowed for privateconversations and provided a more relaxed setting for the participant.Information about the program as well as the housing plans were discussed indepth giving them a chance for input and questions. Of those that have beenplaced, the applying agency has not had any reports where the client's safetywas put at risk or any problems occurred after securing housing.

1F-4d. Trauma-Informed, Victim-Centered Approaches.

Applicants must describe: 1. project applicant’s experience in utilizing trauma-informed, victim-centered approaches to meet needs of DV survivors; and 2. how, if funded, the project will utilize trauma-informed, victim-centeredapproaches to meet needs of DV survivors by:(a) prioritizing participant choice and rapid placement and stabilization inpermanent housing consistent with participants’ preferences;(b) establishing and maintaining an environment of agency and mutualrespect, e.g., the project does not use punitive interventions, ensuresprogram participant staff interactions are based on equality and minimizepower differentials;(c) providing program participants access to information on trauma, e.g.,training staff on providing program participant with information ontrauma;(d) placing emphasis on the participant’s strengths, strength-basedcoaching, questionnaires and assessment tools include strength-basedmeasures, case plans include assessments of program participantsstrengths and works towards goals and aspirations;(e) centering on cultural responsiveness and inclusivity, e.g., training onequal access, cultural competence, nondiscrimination;(f) delivering opportunities for connection for program participants, e.g.,groups, mentorships, peer-to-peer, spiritual needs; and(g) offering support for parenting, e.g., parenting classes, childcare. (limit 4,000 characters)

The applicant maintains a relationship with the DV shelters and serviceproviders in the CoC and geographic area. Actions with these providers areadapted according to the expressed needs of those providers. To continueworking with agencies and providing more immediate needs services, thegrant’s intent is to utilize the housing first approach with emphasis on theneeds, as determined by the DV survivors, in assessing their weights in housingpriority needs. This includes their safety, how they see their safety and whatcomponents are needed in that scenario. Staff working with this grant have



experience in working with chronically homeless, mental crises, HOPWA andother entities that rely on confidentiality, respect, treating clients in a mannerthat meets all HUD housing ethic guidelines and other actions that impact themental and physical well-being of program participants. The grant will alsoprovide for other necessities including community engagement. Casemanagement experience will be able to assess participants strong skills whilementoring those that needs additional assistance. The grant applicant has areadily available data base of resources and a relationship with agencies thatprovide additional services to DV survivors. These relationships includeparenting agencies, counseling for adults, children and families, and agenciesproviding services for underserved populations. The grant, by providing shelterand survivor informed, trauma informed services with the needed flexibility, willallow DV survivors the tools they’ll need in choosing their own path to success.

1F-4e. Meeting Service Needs of DV Survivors.

Applicants must describe how the project applicant met services needsand ensured DV survivors experiencing homelessness were assisted toquickly move into permanent housing while addressing their safetyneeds, including:

- Child Custody - Legal Services - Criminal History - Bad Credit History - Education - Job Training - Employment - Physical/Mental Healthcare - Drug and Alcohol Treatment - Childcare

(limit 2,000 characters)

At the time of the intake, barriers that could impact housing is reviewed. This isvital to avoid contacting landlords/agencies which do not provide servicesaccording to their rental/lease agreements. Highest addressed needs for DVsurvivors continue to be reviewed and our programs reflect these needs haveare covered and resolved during the last 5 years of housing programs weadminister. The grant applicant continues utilizing a case management toassess needs, working with agencies providing these services, and follow-up onprogress and continued needs for the services. Barriers to housing such ascriminal history and bad credit are addressed and rectified resulting in housingbeing secured. Our housing programs continue working with clients in obtainingearned and unearned income, daily needs, healthcare and other resourcesneeded in every day living. Because no agency can do it all, we work closelywith community resources to avoid gaps in services which can result in adifference in success and returning to a violent situation.



2A. Homeless Management Information System(HMIS) Implementation

Intructions:Guidance for completing the application can be found in the FY 2019 CoC Program CompetitionNotice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question athttps://www.hudexchange.info/program-support/my-question/



2A-1. HMIS Vendor Identification.

Applicants must review the HMIS softwarevendor name brought forward from FY 2018

CoC Application and update the information ifthere was a change.

All Things Homeless

2A-2. Bed Coverage Rate Using HIC and HMIS Data.

Using 2019 HIC and HMIS data, applicants must report by project type:

Project TypeTotal Number of Beds

in 2019 HICTotal Beds Dedicated

for DV in 2019 HICTotal Number of 2019

HIC Beds in HMISHMIS Bed

Coverage Rate

Emergency Shelter (ES) beds 379 129 211 84.40%

Safe Haven (SH) beds 0 0 0

Transitional Housing (TH) beds 14 0 0 0.00%

Rapid Re-Housing (RRH) beds 0 0 0

Permanent Supportive Housing (PSH) beds 29 0 29 100.00%

Other Permanent Housing (OPH) beds 0 0 0

2A-2a. Partial Credit for Bed Coverage Rates at or Below 84.99 for AnyProject Type in Question 2A-2.

For each project type with a bed coverage rate that is at or below 84.99percent in question 2A-2., applicants must describe:



1. steps the CoC will take over the next 12 months to increase the bedcoverage rate to at least 85 percent for that project type; and 2. how the CoC will implement the steps described to increase bedcoverage to at least 85 percent.(limit 2,000 characters)

We have found our lack of coverage is a lack of accurate and up to date sharedinformation to determine the actual counts of coverage. The PIT provides amore accurate count for one day but due to failure to use HMIS by some of theagencies results in coverage reporting details. Our CoC has updated to a newHMIS, we have provided education on the benefits of utilizing HMIS as well aspaid the first year for each agency that was willing to try the new HMIS. We feelthese steps will assist in be able to determine a greater percentage rate andespecially since it will allow a better coordinated entry process as well.

*2A-3. Longitudinal System Analysis (LSA) Submission.

Applicants must indicate whether the CoCsubmitted its LSA data to HUD in HDX 2.0.

Yes

*2A-4. HIC HDX Submission Date.

Applicants must enter the date the CoCsubmitted the 2019 Housing Inventory Count

(HIC) data into the Homelessness DataExchange (HDX).

(mm/dd/yyyy)

04/30/2019



2B. Continuum of Care (CoC) Point-in-Time Count




2B-1. PIT Count Date.Applicants must enter the date the CoC

conducted its 2019 PIT count (mm/dd/yyyy).

01/24/2019

2B-2. PIT Count Data–HDX Submission Date.Applicants must enter the date the CoC

submitted its PIT count data in HDX(mm/dd/yyyy).

04/30/2019

2B-3. Sheltered PIT Count–Change in Implementation.

Applicants must describe: 1. any changes in the sheltered count implementation, includingmethodology or data quality methodology changes from 2018 to 2019, ifapplicable; and 2. how the changes affected the CoC’s sheltered PIT count results; or 3. state “Not Applicable” if there were no changes.(limit 2,000 characters)

Not Applicable

*2B-4. Sheltered PIT Count–Changes Due to Presidentially-declaredDisaster.

Applicants must select whether the CoCadded or removed emergency shelter,

No



transitional housing, or Safe-Haven inventorybecause of funding specific to a

Presidentially-declared disaster, resulting in achange to the CoC’s 2019 sheltered PIT

count.

2B-5. Unsheltered PIT Count–Changes in Implementation.

Applicants must describe: 1. any changes in the unsheltered count implementation, includingmethodology or data quality methodology changes from 2018 to 2019, ifapplicable; and 2. how the changes affected the CoC’s unsheltered PIT count results; or 3. state “Not Applicable” if there were no changes.(limit 2,000 characters)

Instead of just surveying local camps and other areas the homeless populationis known to congregate in the communities, surveys were placed with supportservice entities such as Food Banks, utility/clothing assistance agencies, etc sothat persons receiving services on the PIT count day could provide theirhomeless status information. This was the first time some had participated inthe PIT. It provided education to persons providing those services andencourage them to participate in future endeavors.

*2B-6. PIT Count–Identifying Youth Experiencing Homelessness.

Applicants must:

Indicate whether the CoC implementedspecific measures to identify youth

experiencing homelessness in their 2019 PITcount.

No

2B-7. PIT Count–Improvements to Implementation.

Applicants must describe the CoC’s actions implemented in its 2019 PITcount to better count: 1. individuals and families experiencing chronic homelessness; 2. families with children experiencing homelessness; and 3. Veterans experiencing homelessness.(limit 2,000 characters)

Contacted more service organizations, religious organizations, worked withveteran representatives that are new to the geographic area and included morepersons working with surveys.



3A. Continuum of Care (CoC) SystemPerformance




*3A-1. First Time Homeless as Reported in HDX.

Applicants must:

Report the Number of First Time Homeless as Reported in HDX. 18

3A-1a. First Time Homeless Risk Factors.

Applicants must: 1. describe the process the CoC developed to identify risk factors theCoC uses to identify persons becoming homeless for the first time; 2. describe the CoC’s strategy to address individuals and families at riskof becoming homeless; and 3. provide the name of the organization or position title that isresponsible for overseeing the CoC’s strategy to reduce the number ofindividuals and families experiencing homelessness for the first time.(limit 2,000 characters)

CoC participants have utilized their local agency databases and surveys,including intake documents, to review information provided by personsexperiencing homeless situations. They are used as a tool in gathering whatresulted in becoming homeless in order to determine risk factors. These risk arereviewed by agencies to determine their roles and available resources.Assessments are conducted to monitor potential barriers for receiving serviceswhich could have prevented the episode of homelessness. There is noassigned or lead agency in this task but work together giving input andassistance as needed.



*3A-2. Length of Time Homeless as Reported in HDX.

Applicants must:

Report Average Length of Time Individuals and Persons in Families Remained Homelessas Reported in HDX.

32

3A-2a. Strategy to Reduce Length of Time Homeless.

Applicants must: 1. describe the CoC’s strategy to reduce the length of time individualsand persons in families remain homeless; 2. describe how the CoC identifies and houses individuals and persons infamilies with the longest lengths of time homeless; and 3. provide the name of the organization or position title that isresponsible for overseeing the CoC’s strategy to reduce the length of timeindividuals and families remain homeless.(limit 2,000 characters)

Working with persons in the CoC and utilizing data obtained from intakedocuments and other instruments utilized in gathering participant data, there anaverage of 45-240 days when looking at time spent doubling up. Shelterhomelessness in HDX reflects approximately 38 days. Have found this is time

spent in shelter after the time participant has lost their housing; not living withsomeone else.The CoC works closely with local homeless shelters to prioritize the needs forhousing using thehousing first policy. PHA, HCV and other housing programs including HOPWAwork providing wait listdata.

*3A-3. Successful Permanent Housing Placement and Retention asReported in HDX.

Applicants must:

Percentage

1. Report the percentage of individuals and persons in families in emergency shelter, safe havens, transitional housing,and rapid rehousing that exit to permanent housing destinations as reported in HDX.

48%

2. Report the percentage of individuals and persons in families in permanent housing projects, other than rapidrehousing, that retain their permanent housing or exit to permanent housing destinations as reported in HDX.

95%

3A-3a. Exits to Permanent Housing Destinations/Retention of PermanentHousing.

Applicants must:



1. describe the CoC’s strategy to increase the rate at which individualsand persons in families in emergency shelter, safe havens, transitionalhousing and rapid rehousing exit to permanent housing destinations; 2. provide the organization name or position title responsible foroverseeing the CoC’s strategy to increase the rate at which individualsand persons in families in emergency shelter, safe havens, transitionalhousing and rapid rehousing exit to permanent housing destinations; 3. describe the CoC’s strategy to increase the rate at which individualsand persons in families in permanent housing projects, other than rapidrehousing, retain their permanent housing or exit to permanent housingdestinations; and 4. provide the organization name or position title responsible foroverseeing the CoC’s strategy to increase the rate at which individualsand persons in families in permanent housing projects, other than rapidrehousing, retain their permanent housing or exit to permanent housingdestinations.(limit 2,000 characters)

Working with local shelters and agencies having contact with homelesspopulation, the lead agency is able to obtain updated information to expediteservices and resources to assist in contact with applicable agencies andhousing programs. With coordinated entry, able to meet and assess housingneeds and barriers. Continued entry into programs with case managementorfollow-up is used as a tool to help persons strengthen initiatives to retain orgain housing.

*3A-4. Returns to Homelessness as Reported in HDX.

Applicants must:

Percentage

1. Report the percentage of individuals and persons in families returning to homelessness over a 6-month period asreported in HDX.

0%

2. Report the percentage of individuals and persons in families returning to homelessness over a 12-month period asreported in HDX.

4%

3A-4a. Returns to Homelessness–CoC Strategy to Reduce Rate.

Applicants must: 1. describe the strategy the CoC has implemented to identify individualsand persons in families who return to homelessness; 2. describe the CoC’s strategy to reduce the rate of additional returns tohomelessness; and 3. provide the name of the organization or position title that isresponsible for overseeing the CoC’s strategy to reduce the rateindividuals and persons in families return to homelessness.(limit 2,000 characters)

During this grant cycle, no persons housed through the PSH program returnedto homelessness. Participants retained permanent housing. The PSH CaseManager provides case management to program participants aimed at retainingstable housing through setting goals and identifying potential problems that



could result in returning to a homeless status. Participants that exhibit signs ofdifficulties are monitored and streamed through additional services thatspecialize in areas participants are showing help in needed. All members of theCoC work together to identify strategies to recognize and plan actions to avoidthe return to homelessness.

*3A-5. Cash Income Changes as Reported in HDX.

Applicants must:

Percentage

1. Report the percentage of individuals and persons in families in CoC Program-funded Safe Haven, transitional housing,rapid rehousing, and permanent supportive housing projects that increased their employment income from entry to exit asreported in HDX.

25%

2. Report the percentage of individuals and persons in families in CoC Program-funded Safe Haven, transitional housing,rapid rehousing, and permanent supportive housing projects that increased their non-employment cash income from entryto exit as reported in HDX.

5%

3A-5a. Increasing Employment Income.

Applicants must: 1. describe the CoC's strategy to increase employment income; 2. describe the CoC's strategy to increase access to employment; 3. describe how the CoC works with mainstream employmentorganizations to help individuals and families increase their cash income;and 4. provide the organization name or position title that is responsible foroverseeing the CoC’s strategy to increase jobs and income fromemployment.(limit 2,000 characters)

The CoC assist in accessing services through the workforce solution foremployment by assisting persons in obtaining services in the local office orthrough other avenues where they can obtain services of the workforce. TheCoC maintains a referral not only for the workforce solutions offices but alsoagencies for training and employment for persons with disabilities including theemployment services of the local mental health agency. CoC has workforcesolution members and also work together in other community projects whichprovides strategies on moving the homeless into employment.

3A-5b. Increasing Non-employment Cash Income.

Applicants must: 1. describe the CoC's strategy to increase non-employment cash income; 2. describe the CoC's strategy to increase access to non-employmentcash sources; 3. provide the organization name or position title that is responsible foroverseeing the CoC’s strategy to increase non-employment cash income.

CoC has workforce solution members and also work together in other



community projects which provides strategies on working with the homeless toapply for applicable benefits such as SDSI, SSI, veteran's payment, etc. PSHcase managers have also received SOAR training as well as direct access toassisting in applying for mainstream benefits. Also a part of education onincreasing income is through reducing expenses. This includes utilizing basichabits that result in spending less for daily activities. Each program utilizes anapproach conducive to their organization. There is no specific agency assignedto this task.

3A-5c. Increasing Employment. Attachment Required.

Applicants must describe how the CoC: 1. promoted partnerships and access to employment opportunities withprivate employers and private employment organizations, such as holdingjob fairs, outreach to employers, and partnering with staffing agencies;and 2. is working with public and private organizations to provide meaningful,education and training, on-the-job training, internship, and employmentopportunities for residents of permanent supportive housing that furthertheir recovery and well-being.(limit 2,000 characters)

CoC members have worked with local organizations to assist in providing jobrelated training as well as volunteer organizations that assist or provideappropriate clothing for interviews and to start new employment endeavors.Members of the CoC are also on a community contact that works with theworkforce to stay abreast of training, job fairs and hirings.

3A-5d. Promoting Employment, Volunteerism, and Community Service.

Applicants must select all the steps the CoC has taken to promoteemployment, volunteerism and community service among peopleexperiencing homelessness in the CoC’s geographic area:

1. The CoC trains provider organization staff on connecting program participants and people experiencing homelessness witheducation and job training opportunities.

2. The CoC trains provider organization staff on facilitating informal employment opportunities for program participants and peopleexperiencing homelessness (e.g., babysitting, housekeeping, food delivery).

3. The CoC trains provider organization staff on connecting program participants with formal employment opportunities.

4. The CoC trains provider organization staff on volunteer opportunities for program participants and people experiencinghomelessness.

5. The CoC works with organizations to create volunteer opportunities for program participants.

6. The CoC works with community organizations to create opportunities for civic participation for people experiencinghomelessness (e.g., townhall forums, meeting with public officials).

7. Provider organizations within the CoC have incentives for employment.

8. The CoC trains provider organization staff on helping program participants budget and maximize their income to maintainstability in permanent housing.

3A-6. System Performance MeasuresData–HDX Submission Date

05/31/2019



Applicants must enter the date the CoCssubmitted its FY 2018 System Performance

Measures data in HDX. (mm/dd/yyyy)



3B. Continuum of Care (CoC) Performance andStrategic Planning Objectives




3B-1. Prioritizing Households with Children.

Applicants must check each factor the CoC currently uses to prioritizehouseholds with children for assistance during FY 2019.

1. History of or Vulnerability to Victimization (e.g. domestic violence, sexual assault, childhood abuse)X

2. Number of previous homeless episodesX

3. Unsheltered homelessnessX

4. Criminal HistoryX

5. Bad credit or rental historyX

6. Head of Household with Mental/Physical DisabilityX

3B-1a. Rapid Rehousing of Families with Children.

Applicants must: 1. describe how the CoC currently rehouses every household of familieswith children within 30 days of becoming homeless that addresses bothhousing and service needs; 2. describe how the CoC addresses both housing and service needs toensure families with children successfully maintain their housing once



assistance ends; and 3. provide the organization name or position title responsible foroverseeing the CoC’s strategy to rapidly rehouse families with childrenwithin 30 days of them becoming homeless.(limit 2,000 characters)

The CoC works closely with local family shelters and domestic violence sheltersto quickly identify families in need. We also have CoC members from theseentities and they notify us on a regular basis of the status of persons housed inthe shelter with families. We also have a strong working relationship with theHousing Choice Voucher Program and Public Housing Authority. Due to lowwaiting list time frame at this time for 2-3 bedrooms in the PHA, families areplaced fairly quickly.

3B-1b. Antidiscrimination Policies.

Applicants must check all that apply that describe actions the CoC istaking to ensure providers (including emergency shelter, transitionalhousing, and permanent housing (PSH and RRH)) within the CoC adhereto antidiscrimination policies by not denying admission to or separatingany family members from other members of their family or caregiversbased on any protected classes under the Fair Housing Act, andconsistent with 24 CFR 5.105(a)(2) – Equal Access to HUD-Assisted or -Insured Housing.

1. CoC conducts mandatory training for all CoC- and ESG-funded housing and services providers on these topics.X

2. CoC conducts optional training for all CoC- and ESG-funded housing and service providers on these topics.

3. CoC has worked with ESG recipient(s) to adopt uniform anti-discrimination policies for all subrecipients.

4. CoC has worked with ESG recipient(s) to identify both CoC- and ESG-funded facilities within the CoC geographic area thatmight be out of compliance and has taken steps to work directly with those facilities to come into compliance.

3B-1c. Unaccompanied Youth Experiencing Homelessness–AddressingNeeds.

Applicants must indicate whether the CoC’s strategy to address theunique needs of unaccompanied youth experiencing homelessness whoare 24 years of age and younger includes the following:

1. Unsheltered homelessness Yes

2. Human trafficking and other forms of exploitation Yes

3. LGBT youth homelessness Yes

4. Exits from foster care into homelessness Yes

5. Family reunification and community engagement Yes

6. Positive Youth Development, Trauma Informed Care, and the use of Risk and Protective Factors in assessing youthhousing and service needs

Yes



3B-1c.1. Unaccompanied Youth Experiencing Homelessness–PrioritizationBased on Needs.

Applicants must check all that apply that describes the CoC’s currentstrategy to prioritize unaccompanied youth based on their needs.

1. History of, or Vulnerability to, Victimization (e.g., domestic violence, sexual assault, childhood abuse)X

2. Number of Previous Homeless EpisodesX

3. Unsheltered HomelessnessX

4. Criminal HistoryX

5. Bad Credit or Rental HistoryX

3B-1d. Youth Experiencing Homelessness–Housing and ServicesStrategies.

Applicants must describe how the CoC increased availability of housingand services for: 1. all youth experiencing homelessness, including creating new youth-focused projects or modifying current projects to be more youth-specificor youth-inclusive; and 2. youth experiencing unsheltered homelessness including creating newyouth-focused projects or modifying current projects to be more youth-specific or youth-inclusive.(limit 3,000 characters)

CoC works closely with family shelters and organizations working with youthand at-risk youth. Church Without Walls is a CoC member and works withoutreach of homeless. This agency continues to provide information onlocations and notice of youth in unsheltered areas. The CoC also has anorganization member that works with children phasing out of foster care.Because of programs with the shelters, foster care and CPS, there has notbeen a large population of unsheltered youth in the service area. It appearsworking with the current organizations the CoC has been able to keep abreastand continues to actively decrease homelessness in youth in the service area.

3B-1d.1. Youth Experiencing Homelessness–Measuring Effectiveness ofHousing and Services Strategies.

Applicants must: 1. provide evidence the CoC uses to measure each of the strategies inquestion 3B-1d. to increase the availability of housing and services foryouth experiencing homelessness; 2. describe the measure(s) the CoC uses to calculate the effectiveness of



both strategies in question 3B-1d.; and 3. describe why the CoC believes the measure it uses is an appropriateway to determine the effectiveness of both strategies in question 3B-1d.(limit 3,000 characters)

There were less unsheltered youth in the current PIT than in the last 3 years.The introduction in the CoC of a program for youth phasing out of foster carehas also contributed to providing housing. Effectiveness is measured bycontact with agencies providing services to youth including local youth outreachprograms and youth networking programs. Currently feel based on data it iscontinuing to provide the needed information on capturing and address theneeds of homeless youth.

3B-1e. Collaboration–Education Services.

Applicants must describe:

1. the formal partnerships with: a. youth education providers; b. McKinney-Vento LEA or SEA; and c. school districts; and

2. how the CoC collaborates with: a. youth education providers; b. McKinney-Vento Local LEA or SEA; and c. school districts.(limit 2,000 characters)

School district members, including Homeless, At-Risk and Communities inSchool serve and are actively involved in our CoC. Service providers workclosely with WFISD homeless liaison to help identify and deliver services tohomeless youth. Although a formal agreement is not adopted, there are alsomembers of the board who work with the local early childhood coalition, serveon the Early Head Start Board, and director of the Texas Home Visitingprogram. The CoC and school board members are able to stay abreast ofvulnerabilities in the neighborhood and take action to prevent homelessness.

3B-1e.1. Informing Individuals and Families Experiencing Homeless aboutEducation Services Eligibility.

Applicants must describe policies and procedures the CoC adopted toinform individuals and families who become homeless of their eligibilityfor education services.(limit 2,000 characters)

Working with adult literacy programs, shelters, PHA and other CoC members,information regarding education and training opportunities are posted infacilities. The Workforce Commission also offers programs for education andtraining. Also, partners working with education have outreach in facilities thatprovide services to homeless population. Educational opportunities are alsoaddressed at intake by several CoC agencies.



3B-1e.2. Written/Formal Agreements or Partnerships with Early ChildhoodServices Providers.

Applicant must indicate whether the CoC has an MOU/MOA or other typesof agreements with listed providers of early childhood services andsupports and may add other providers not listed.

MOU/MOA Other Formal Agreement

Early Childhood Providers No

Head Start No

Early Head Start Yes

Child Care and Development Fund No

Federal Home Visiting Program Yes

Healthy Start No

Public Pre-K Yes No

Birth to 3 years Yes No

Tribal Home Visting Program No

Other: (limit 50 characters)

Fatherhood Engagement Yes

Early Childhood Coalition Yes

Applicants must select Yes or No for all of the agreements listed in 3B-1e.2.

3B-2. Active List of Veterans Experiencing Homelessness.

Applicant must indicate whether the CoCuses an active list or by-name list to identify

all veterans experiencing homelessness inthe CoC.

Yes

3B-2a. VA Coordination–Ending Veterans Homelessness.

Applicants must indicate whether the CoC isactively working with the U.S. Department of

Veterans Affairs (VA) and VA-fundedprograms to achieve the benchmarks andcriteria for ending veteran homelessness.

Yes

3B-2b. Housing First for Veterans.

Applicants must indicate whether the CoChas sufficient resources to ensure eachveteran experiencing homelessness is

assisted to quickly move into permanenthousing using a Housing First approach.

Yes

3B-3. Racial Disparity Assessment. Attachment Required.

Applicants must:



1. select all that apply to indicate the findings from the CoC’s RacialDisparity Assessment; or 2. select 7 if the CoC did not conduct a Racial Disparity Assessment.

1. People of different races or ethnicities are more likely to receive homeless assistance.

2. People of different races or ethnicities are less likely to receive homeless assistance.

3. People of different races or ethnicities are more likely to receive a positive outcome from homeless assistance.

4. People of different races or ethnicities are less likely to receive a positive outcome from homeless assistance.

5. There are no racial or ethnic disparities in the provision or outcome of homeless assistance.

6. The results are inconclusive for racial or ethnic disparities in the provision or outcome of homeless assistance.

7. The CoC did not conduct a racial disparity assessment.X



4A. Continuum of Care (CoC) AccessingMainstream Benefits and Additional Policies




4A-1. Healthcare–Enrollment/Effective Utilization

Applicants must indicate, for each type of healthcare listed below, whetherthe CoC assists persons experiencing homelessness with enrolling inhealth insurance and effectively utilizing Medicaid and other benefits.

Type of Health Care Assist withEnrollment

Assist withUtilization of

Benefits?

Public Health Care Benefits(State or Federal benefits, Medicaid, Indian Health Services)

Yes No

Private Insurers: Yes No

Non-Profit, Philanthropic: Yes No

Other: (limit 50 characters)

Wichita County Indigent Health Care Yes No

4A-1a. Mainstream Benefits.

Applicants must:1. describe how the CoC systematically keeps program staff up to dateregarding mainstream resources available for program participants (e.g.,Food Stamps, SSI, TANF, substance abuse programs) within thegeographic area; 2. describe how the CoC disseminates the availability of mainstreamresources and other assistance information to projects and how often; 3. describe how the CoC works with projects to collaborate withhealthcare organizations to assist program participants with enrolling in



health insurance;4. describe how the CoC provides assistance with the effective utilizationof Medicaid and other benefits; and5. provide the name of the organization or position title that is responsiblefor overseeing the CoC’s strategy for mainstream benefits.(limit 2,000 characters)

Members of the CoC are staff members of supplemental services and othershave been trained in completion of eligibility documents. The CoC maintains alist of organizations and stays abreast of policy changes through CoC members.CoC also has 211 (resource directory) membership and receives updates onlocal and new resources available in the service area. The CoC alsoparticipates in open-enrollment for medical assistance programs to enrollparticipants and works with the local indigent care program for medicalassistance.

4A-2. Lowering Barriers to Entry Data:

Applicants must report:

1. Total number of new and renewal CoC Program-funded PSH, RRH, SSO non-coordinated entry, Safe-Haven, andTransitional Housing projects the CoC has ranked in its CoC Priority Listing in FY 2019 CoC Program Competition.

2

2. Total number of new and renewal CoC Program-funded PSH, RRH, SSO non-coordinated entry, Safe-Haven, andTransitional Housing projects the CoC has ranked in its CoC Priority Listing in FY 2019 CoC Program Competition thatreported that they are lowering barriers to entry and prioritizing rapid placement and stabilization to permanent housing.

2

Percentage of new and renewal PSH, RRH, Safe-Haven, SSO non-Coordinated Entry projects the CoC has ranked in its CoCPriority Listing in the FY 2019 CoC Program Competition that reported that they are lowering barriers to entry and prioritizing

rapid placement and stabilization to permanent housing.

100%

4A-3. Street Outreach.

Applicants must: 1. describe the CoC’s street outreach efforts, including the methods ituses to ensure all persons experiencing unsheltered homelessness areidentified and engaged; 2. state whether the CoC’s Street Outreach covers 100 percent of theCoC’s geographic area; 3. describe how often the CoC conducts street outreach; and 4. describe how the CoC tailored its street outreach to personsexperiencing homelessness who are least likely to request assistance.(limit 2,000 characters)

The CoC has an agency whose targeted population is street outreach. Theymaintain data on locations, approximate numbers of persons residing in localcamp sites and regularly make contact with this population. They also make theCoC aware of new sites. These outreach are conducted monthly. To furtherassist those who might not seek help, the CoC has obtained supplies for thecamps and other places usually inhabited by homeless persons and ensurethey are aware of places that offer food, clothing, and other needs. Outreachmakes contact with programs to make them aware of persons that are seekinghousing as well.



4A-4. RRH Beds as Reported in HIC.

Applicants must report the total number of rapid rehousing beds available to serve all household types as reported in the Housing Inventory Count(HIC) for 2018 and 2019.

2018 2019 Difference

RRH beds available to serve all populations in the HIC 0 0 0

4A-5. Rehabilitation/Construction Costs–NewProjects.

Applicants must indicate whether any newproject application the CoC ranked and

submitted in its CoC Priority Listing in the FY2019 CoC Program Competition is requesting

$200,000 or more in funding for housingrehabilitation or new construction.

No

4A-6. Projects Serving Homeless under OtherFederal Statutes.

Applicants must indicate whether the CoC isrequesting to designate one or more of itsSSO or TH projects to serve families with

children or youth defined as homeless underother federal statutes.

No



4B. Attachments

Instructions:Multiple files may be attached as a single .zip file. For instructions on how to use .zip files, areference document is available on the e-snaps training site:https://www.hudexchange.info/resource/3118/creating-a-zip-file-and-capturing-a-screenshot-resource

Document Type Required? Document Description Date Attached

_FY 2019 CoC CompetitionReport (HDX Report)

Yes 2019 HDX Competit... 09/12/2019

1C-4.PHA AdministrationPlan–Moving On MultifamilyAssisted Housing Owners’Preference.

No

1C-4. PHA Administrative PlanHomeless Preference.

No

1C-7. Centralized orCoordinated AssessmentSystem.

Yes Assessment System... 09/12/2019

1E-1.Public Posting–15-DayNotification Outside e-snaps–Projects Accepted.

Yes FY19 Accepted App... 09/27/2019

1E-1. Public Posting–15-DayNotification Outside e-snaps–Projects Rejected orReduced.

Yes FY19 Rejected Pro... 09/27/2019

1E-1.Public Posting–30-DayLocal Competition Deadline.

Yes 30-Day Public NOF... 09/20/2019

1E-1. Public Posting–LocalCompetition Announcement.

Yes Public NOFA Annou... 09/20/2019

1E-4.Public Posting–CoC-Approved ConsolidatedApplication

Yes

3A. Written Agreement withLocal Education or TrainingOrganization.

No

3A. Written Agreement withState or Local WorkforceDevelopment Board.

No

3B-3. Summary of RacialDisparity Assessment.

Yes Racial Disparity ... 09/20/2019

4A-7a. Project List-Homelessunder Other Federal Statutes.

No

Other No

Other No



Other No



Attachment Details

Document Description: 2019 HDX Competition Report

Attachment Details

Document Description:

Attachment Details


Attachment Details

Document Description: Assessment System Tool

Attachment Details

Document Description: FY19 Accepted Applications

Attachment Details

Document Description: FY19 Rejected Projects



Attachment Details

Document Description: 30-Day Public NOFA Application Deadline

Attachment Details

Document Description: Public NOFA Announcement

Attachment Details


Attachment Details


Attachment Details


Attachment Details



Document Description: Racial Disparity Assessment

Attachment Details


Attachment Details


Attachment Details


Attachment Details




Total Population PIT Count Data

2016 PIT 2017 PIT 2018 PIT 2019 PIT

Total Sheltered and Unsheltered Count 256 234 238 243

Emergency Shelter Total 224 213 190 179

Safe Haven Total 0 0 5 0

Transitional Housing Total 10 0 0 1

Total Sheltered Count 234 213 195 180

Total Unsheltered Count 22 21 43 63

Chronically Homeless PIT Counts

2016 PIT 2017 PIT 2018 PIT 2019 PIT

Total Sheltered and Unsheltered Count of Chronically Homeless Persons 36 65 19 11

Sheltered Count of Chronically Homeless Persons 36 51 9 4

Unsheltered Count of Chronically Homeless Persons 0 14 10 7

2019 HDX Competition ReportPIT Count Data for TX-624 - Wichita Falls/Wise, Palo Pinto, Wichita, Archer Counties CoC

9/12/2019 8:44:01 PM 1

Homeless Households with Children PIT Counts

2016 PIT 2017 PIT 2018 PIT 2019 PITTotal Sheltered and Unsheltered Count of the Number of Homeless Households with Children

24 23 9 9

Sheltered Count of Homeless Households with Children 24 23 8 8

Unsheltered Count of Homeless Households with Children 0 0 1 1

Homeless Veteran PIT Counts

2011 2016 2017 2018 2019

Total Sheltered and Unsheltered Count of the Number of Homeless Veterans 15 0 10 15 22

Sheltered Count of Homeless Veterans 10 0 8 12 14

Unsheltered Count of Homeless Veterans 5 0 2 3 8

2019 HDX Competition ReportPIT Count Data for TX-624 - Wichita Falls/Wise, Palo Pinto, Wichita, Archer Counties CoC

9/12/2019 8:44:01 PM 2

HMIS Bed Coverage Rate

Project Type Total Beds in 2019 HIC

Total Beds in 2019 HIC

Dedicated for DV

Total Beds in HMIS

HMIS Bed Coverage

Rate

Emergency Shelter (ES) Beds 387 74 279 89.14%

Safe Haven (SH) Beds 0 0 0 NA

Transitional Housing (TH) Beds 14 0 0 0.00%

Rapid Re-Housing (RRH) Beds 0 0 0 NA

Permanent Supportive Housing (PSH) Beds 29 0 29 100.00%

Other Permanent Housing (OPH) Beds 0 0 0 NA

Total Beds 430 74 308 86.52%

HIC Data for TX-624 - Wichita Falls/Wise, Palo Pinto, Wichita, Archer Counties CoC 2019 HDX Competition Report

9/12/2019 8:44:01 PM 3

PSH Beds Dedicated to Persons Experiencing Chronic Homelessness

Chronically Homeless Bed Counts 2016 HIC 2017 HIC 2018 HIC 2019 HIC

Number of CoC Program and non-CoC Program funded PSH beds dedicated for use by chronically homeless persons identified on the HIC

20 24 29 0

Rapid Rehousing (RRH) Units Dedicated to Persons in Household with Children

Households with Children 2016 HIC 2017 HIC 2018 HIC 2019 HIC

RRH units available to serve families on the HIC

Rapid Rehousing Beds Dedicated to All Persons

All Household Types 2016 HIC 2017 HIC 2018 HIC 2019 HIC

RRH beds available to serve all populations on the HIC

HIC Data for TX-624 - Wichita Falls/Wise, Palo Pinto, Wichita, Archer Counties CoC 2019 HDX Competition Report

9/12/2019 8:44:01 PM 4

Summary Report for TX-624 - Wichita Falls/Wise, Palo Pinto, Wichita, Archer Counties CoC

Measure 1: Length of Time Persons Remain Homeless

a. This measure is of the client’s entry, exit, and bed night dates strictly as entered in the HMIS system.

Universe (Persons)

Average LOT Homeless (bed nights)

Median LOT Homeless (bed nights)

SubmittedFY 2017 FY 2018

SubmittedFY 2017 FY 2018 Difference

SubmittedFY 2017 FY 2018 Difference

1.1 Persons in ES and SH 159 179 32 30 -2 10 18 8

1.2 Persons in ES, SH, and TH 159 180 32 30 -2 10 18 8

b. This measure is based on data element 3.17.

Metric 1.1: Change in the average and median length of time persons are homeless in ES and SH projects. Metric 1.2: Change in the average and median length of time persons are homeless in ES, SH, and TH projects.

This measures the number of clients active in the report date range across ES, SH (Metric 1.1) and then ES, SH and TH (Metric 1.2) along w

1a. continuum of care (coc) identification submitted application.pdf · 2019. 9. 27. · applicant:...

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