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City of Raleigh

Interoffice Memorandum

TO: J. Russell Allen, City Manager

cc: Diane Sauer, Parks and Recreation Director

FROM: Recreation Division Superintendents, Ken Hisler and Scott Payne

DATE: 12/13/2010

Re: Annual Fees and Charges Schedule for 2011

The Parks, Recreation, and Greenway Advisory Board (PRGAB) annually reviews the fees andcharges recommendation for use of facilities managed by the Parks and Recreation Department.An Ad Hoc Committee of the PRGAB met and reviewed staff recommendations. On November18, 2010 the Ad Hoc Committee presented their recommendation to the PRGAB. The PRGABunanimously voted on December 9, 2010 to ask City Council to adopt the proposed 2011 feechanges.

The changes include an increase at Walnut Creek Softball Complex and Buffaloe RoadComplex. These sites have not increased fees since 2001 and are currently below market. Wealso recommend a non refundable reservation fee of $150 at both complexes.

Additional changes include a non-refundable rental application fee of $15 for open space and allfacilities with rentable space. This fee does not apply to the rental of picnic shelters. The feeaddresses staff cost to process rental applications. The fee will be effective March 1, 2011 for allnew rentals.

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We recommend a new fee of$50 to process Alcohol Permits. In accordance with existing Cityof Raleigh Ordinance the Parks and Recreation staff review and process approximately 45applications per year at an estimated staff cost of $50 per application.

Anderson Point is considered a facility similar to the Tucker House, Borden House andMordecai. All of these sites are typically rented for family gatherings or wedding. We arerecommending an increase of $25 per hour to be consistent with similar sites.

Buffaloe Road Aquatic Center is scheduled to open in January 2012. We are recommending afee structure in advance of the facility's opening due to advertising. The fees for resident andnon-resident include daily admissions, punch passes for 10 swims, and group rates. The daily

admission includes a "dry" pass where a parent or guardian may be at the site with their childrenbut not in the water. The fees are based upon a market analysis.

We recommend the removal of the fee for swim meets at 25 yard pools since this service has notbeen requested for several years.

In 2010 City Council approved an hourly rate structure at rented facilities. Magnolia Cottagewas not included in 2010 and we are recommending it be changed to $75/hour with a 4 hourminimum to be consistent with other Parks and Recreation sites.

The estimated new revenue from the 2011 fee structure is $124,635.

FEES AND CHARGES

PARKS & RECREATION DEPARTMENTProposed 2011

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ACTIVITY

WALNUT CREEK SOFTBALL COMPLEXWheel #1 - Five Fields

Rental of WCSC - Wheel #1 all dayRental of WCSC - Wheel #1 per weekend.(Fri. PM - Sun. PM)Non Refundable Reservation Fee

Wheel #2 - Four FieldsRental of WCSC - Wheel #2 all dayRental of WCSC - Wheel #2 per weekend (Fri. PM - Sun. PM)Non Refundable Reservation Fee

Buffaloe Road Athletic ParkRental of complex - ali day

Rental of 5 fields - per weekend (Fri. PM - Sun. PM- excludes multipurpose field)Rental pe r field per dayMultipurpose Field an d T rack- per dayNon Refundable Reservation Fee

ATHLETIC FIELDS, COURTS AND OPEN SPACE RENTALS

Open Space Non Refundable Rental Application Fee

Tennis Court Reservations (System-wide)

ART CENTER STUDIO AND RENTAL FEESPullen Arts Center & Sertoma Arts Center

Home Base Annual Studio Fee (City Resident)Home Base Annual Studio Fee (Non-City Resident)Universal Annual Studio Fee (City Resident)Universal Annual Studio Fee (Non-City Resident)Monthly Studio Fee (City Resident)Monthly Studio Fee (Non-City Resident)

STAFFED AND NON-STAFFED FACILITY RENTAL FEESNon Refundable Rental Application Fee (excluding picnic shelter rentals)

PICNIC SHELTER RENTALS(Includes shelters at all P&R facilities)

'Effective 1111611999 the rental rate for picnic shelterswas reduced by 50% Mondays through Fridays at al/ sitesexcept Pullen, Jaycee and Lake Wheeler.

ADDITIONAL SPECIALTY FEESNon-Resident Classllnstruction Fee - Youth & AdultAlcohol Permit Fee

Anderson POint Park RentalAnderson Lodge Rental Fee

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CURRENTFEE

$650$1,200$100

$530$925$100

$530

$925$0$0$0

$0

$1 perlcourt perlhalf hour

$45$60$0$0

$10$15

$0

$10$0

$75/hr 4 hr min

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DateNEW FEE Effective

$750 3/1/2011$1,300 3/1/2011$150 3/1/2011

$600 3/1/2011$995 3/1/2011$150 3/1/2011

Remove

$950 3/112011$150 3/1/2011$175 3/1/2011$150 3/1/2011

$15/per application

$1.50 perlcourt! per half hour 3/112011

I

$65 3/112011 I$80 3/1/2011$95 3/1/2011

$110 3/1/2011Remove 3/1/2011Remove 3/1/2011

$15/application 31112011

'Remove 50% discount during the week atall shelters 311/2011

$12 3/1/2011$50 3/1/2011

$1 OOlhr 4 hr min 3/112011

ACTIVITY CURRENT DateFEE NEW FEE Effective

Buffaloe Road Aquatic Center (Opening in 2012)Daily Admissionsl City Resident

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Daily Admissionsl City ResidentAges 1-12 $0 $3 Upon openingAges 13-54 $0 $7Ages 55 & Over $0 $5Daily Dry Pass- No water access $0 $3

Daily Admissionsl Non-City ResidentAges 1-12 $0 $6 Upon openingAges 13-54 $0 $14Ages 55 & Over $0 $10Daily Dry Pass- No water access $0 $6

Buffaloe Road Punch Pass (10 swims) 1City ResidentAges 1-12 $0 $24 Upon openingAges 13-54 $0 $56Ages 55 & Over $0 $40

Buffaloe Road Punch Pass (10 swims) 1 Non City ResidentAges 1-12 $0 $48 Upon openingAges 13-54 $0 $112Ages 55 & Over $0 $80

Group Rates- Buffaloe Road Aquatic Center- Minimum of 15*Prior arrangements are required.

City Resident GroupsIges 1-12 $0 $2.70 Upon opening

Ages 13-54 $0 $6.30Ages 55 & Over $0 $4.50Non Refundable Rental Application Fee $0 $15/application 3/1/2011

Non-City Resident Groups

Ages 1-12 $0 $5.40 Upon openingAges 13-54 $0 $12.60

Ages 55 & Over $0 $9.00Non Refundable Rental Application Fee $0 $15/application 3/1/2011

Pool Rental 1Swim MeetsSwim meets at all other 25 yard pools $500/day (summer) Remove fee

MagnOlia Cottage Rental at Lake Johnson

Rental Fee $275 for a minimum of 4 hours $75/hr 4 hr min 3/1/2011and $60 for each additional hr.

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