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BULK LIQUID FACILITY

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United States Coast Guard 1 Bulk Liquid Facility Job Aid

Task 1.0 Pre-Inspection:

1.1 Schedule Inspection ____ ____ ____

1.2 Review Files

(a) Applicability of regulations ____ ____ ____

(b) History of deficiencies ____ ____ ____

(c) MISLE records ____ ____ ____

(d) Changes since last exam ____ ____ ____

1.3 Review / Verify

(a) Letter of Intent 33 CFR 154.110 ____ ____ ____

(b) Alternatives / Exemptions (if applicable) 33 CFR 154.107 & 108 ____ ____ ____

(c) Operations Manual 154 Subpart B (Use designated checklist) ____ ____ ____

(d) Response Plans 154 Subpart F Expiration: ___________ ____ ____ ____

(e) Facility Security Plan 33 CFR 105 Expiration: ___________ ____ ____ ____

(f) Certificate of Adequacy 33 CFR 158 Expiration: ___________ ____ ____ ____

Ensure COA reception facilities / waste haulers are approved ____ ____ ____

1.4 Prepare Inspection Plan

(a) Generate Facility Inspection Activity in MISLE; and selectappropriate Sub-Activity type ____ ____ ____

(b) Review safe work practices for facility ____ ____ ____

(c) Prior to departing for the Facility: Conduct safety brief & have

appropriate PPE ready ____ ____ ____

Task 2.0 Administrative Items on Location

Note: ** =Indicates not applicable to bulk chem. facilities

2.1 Alternatives: 33 CFR 154.07 and 156.107

(a) Conduct file review for COTP approved alternatives to theregulations ____ ____ ____

(b) Facility copy readily available ____ ____ ____

2.2 Exemptions: 33 CFR 154.108 and 156.110

(a) Conduct a file review of COMDT approved exemptions to theregulations.

____ ____ ____

(b) Ensure compliance ____ ____ ____

(c) Facility copy readily available ____ ____ ____

2.3 Letter of Intent: 33 CFR 154.110 and 154.740

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(a) Verify information is current on LOI ____ ____ ____

(b) Written notice of changes to COTP within (5) days ____ ____ ____

(c) Cancelled in writing if operations no longer conducted ____ ____ ____

(d) Facility copy readily available: ____ ____ ____

2.4 Facility Examination: 33 CFR 154.120

(a) Operator allowing examination ____ ____ ____

2.5 Operations Manual General: 33 CFR 154.300

(a) Manual Marked Examined by the Coast Guard ____ ____ ____

(b) Manual is the same as the unit copy ____ ____ ____

(c) Readily available for COTP examination ____ ____ ____

(d) Readily available for PIC of transfers ____ ____ ____

(e) QI Name:** ________________________(f) AQI Name:**_______________________

(g) Designation Documents / OpsMan & FRP current ____ ____ ____

2.6 Persons in Charge (PIC) Designation & Qualification:

33 CFR 154.710, .730, & 156.115

(a) Verify PIC designated by Facility Operator ____ ____ ____

(b) Verify has at least 48 hours of experience in transfer operations& enough on-the-job experience and training ____ ____ ____

(c) Verify has completed a training/qualification programestablished by facility operator IAW 154.310(a)(21) or training

conducted per requirements stated in 154.710(e). ____ ____ ____

(h) Verify each PIC has knowledge & skills necessary to:

1) Identify properties & hazards of each product transferred; ____ ____ ____

2) Know the rules in this part & in Part 156 of this chapter; ____ ____ ____

3) Carry out the operating procedures as described in OpsMan; ____ ____ ____

4) be familiar with Vessel transfer / control systems & each facilitytransfer control system, in general; and ____ ____ ____

5) Carry out facilitys response plan for discharge reporting andcontainment. ____ ____ ____

2.7 PIC Limitation Exemption: 33 CFR 156.115

PIC authorized by COTP to be PIC for both facility and vesselduring transfer operations? ____ ____ ____

2.8 Are transfer notifications required by 156.118: ____ ____ ____

2.9 Response Plan:** 33 CFR 154.1060

(a) Copy available to owner/operator ____ ____ ____

(b) Copy available to QI ____ ____ ____

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(c) Not expired 5 year validity ____ ____ ____

(d) Annual Review by owner/operator 154.1065 ____ ____ ____

(1) Changes entered in plan and noted in Record of Changes ____ ____ ____

(2) COTP notified of changes (same as unit plan) ____ ____ ____

2.10 OSRO Resources: 33 CFR 154.1035(e)(3)

(a) contract or Letter of Agreement with an OSRO covering pollutionresponse ____ ____ ____

(b) OSRO approved for COTP Zone (See Homeport) ____ ____ ____

2.11 Records Available: 33 CFR 154.740

(a) Letter of Intent ____ ____ ____

(b) PIC Designation & training ____ ____ ____

(c) Date & result of most recent test or examination under 156.170:

*Note tests are annually or no less than 30 days prior to transfer

(1) Hose tests (to 1 times MAWP) test date: ______________ ____ ____ ____

test pressure as listed in OpsMan:_____________ ____ ____ ____

(2) Loading arms test date:________________ ____ ____ ____

Test pressure as listed in OpsMan:____________ ____ ____ ____

(3) Transfer Pipe System test date:_________________ ____ ____ ____

Test pressure as listed in OpsMan: ____________ ____ ____ ____

(4) Pressure gauges (show within 10% of actual pressure)______ ____ ____ ____

(5) Transfer system relief valves(open at or below the pressure atwhich it is set to open) ____ ____ ____

(d) Hose informationrequired by 154.500(e) and (g) except thatmarked on those hose:

(1) Date of Manufacture

(2) Hose Burst Pressure

(3)Test Pressure ____ ____ ____

(e) Record of all examinations of the facility by the COTP within last3 years ____ ____ ____

(f) Declaration of Inspections (DOI) required by 154.500(f):

(1) Available for all transfers within last 30 days ____ ____ ____

(2) Signed by PICs listed in current record of PIC under 154.740 ____ ____ ____

(3) Properly completed with the following information:

(i) Name of Vessel and Facility ____ ____ ____

(ii) Address/Location of transfer ____ ____ ____

(iii) Date/time of transfer started/ended ____ ____ ____

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(iv) List of requirements under 156.120 ____ ____ ____

(v) Date/time of signing, signature/title of all PICs involved intransfer ____ ____ ____

(g) Record of all repairs made within last 3 years involving anycomponent of VCS system ____ ____ ____

(h) Record of all automatic shut downs of VCS within last 3 years ____ ____ ____

(i) Plans, calculations, and specifications of the facilities VCScertified under 154.804 ____ ____ ____

(j) If not marked, documentation that the portable radio devices inuse under 154.560 are intrinsically safe ____ ____ ____

2.12 Training: 33 CFR 154.1050 **

Record of response training maintained for 3 years and available. ____ ____ ____

Training conducted with

2.13 Exercise:** 33 CFR 154.1055

(a) Quarterly QI Notification Exercise Dates: ________________ ____ ____ ____

(b) Annual Spill Management Team Table Top Exercise (Note: In a3 yr period, at least one must include worst case dischargescenario.) Dates:___________________ ____ ____ ____

(c) Equipment Deployment Exercise:

Semi-Annual for own equipment: Dates: ___________________ ____ ____ ____

Annually for OSRO equipment: Dates: ___________________ ____ ____ ____

(d) Annually Unannounced Exercise: Dates: ___________________ ____ ____ ____

2.14 Hot Work Procedures: 33 CFR 154.735(l)

(a) Hot Work SOP ____ ____ ____

(b) Hot work conducted IAW NFPA 51B ____ ____ ____

(c) Examine Hot Work Permits ____ ____ ____

(d) Examine COTP issued Hot Work Permit ____ ____ ____

Task 3.0 Inspect Bulk Liquid Facility

3.1 Transfer Hose Requirements:

(a) Examine transfer hose design for: 154.500(c) & (d)

1) Each nonmetallic hose must be usable for oil or hazardousmaterial service ____ ____ ____

2) Each hose assembly must either have:

(i) Fully threaded connections; ____ ____ ____

(ii) Flanges meet ANSI Standard B16.5 or ANSI StandardB16.24; or ____ ____ ____

(iii) Quick-disconnect couplings meet ASTM F-1122 ____ ____ ____

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(b) Verify hose markings and records: 154.500(e) (g)

1) Name of product handled, followed by symbol; example OILSERVICE or HAZMAT ____ ____ ____

2) Maximum Allowable Working Pressure (MAWP) ____ ____ ____

3) Date of latest test (not required on hose see records) ____ ____ ____

4) Date of manufacture (not required on hose see records) ____ ____ ____

5) Additional information such as hose burst pressure and testpressure should not be on the hose; only in recordkeeping ____ ____ ____

(c) Verify automatic backpressure shut-off nozzles, if necessary forhose used for fuel transfer 154.500(h) ____ ____ ____

(d) Examine transfer hose condition for: 156.170(c)(1)

1) No unrepaired kinks, bulges, soft spots, loose covers, other

defects; ____ ____ ____

2) No cuts, slashes, or gouges that penetrate the first layer ofhose reinforcement; ____ ____ ____

3) No external / internal deterioration; ____ ____ ____

4) Annually tested at 1.5 MAWP, or approved alternative; doesnot burst, bulge, leak, or abnormally distort; and ____ ____ ____

5) Hoses not meeting the requirements of (d)(1) above, may beacceptable after a static liquid pressure test is successfullycompleted in presence of COTP (test medium is not requiredto be water).

____ ____ ____

3.2 Loading Arm Requirements:

33 CFR 154.510 & 156.170(c)(4)

(a) Verify no visible defects that would permit the discharge of oil orhazardous material ____ ____ ____

(b) Verify meets the design, fabrication, material, inspection, andtesting requirements in ANSI Standard B31.3 (for those placedin service after June 30, 1973)

____ ____ ____

(c) Verifymanufacturers certification permanently marked orrecorded elsewhere ____ ____ ____

(d) Verify means of draining or closing before disconnect ____ ____ ____

(e) Verify annual tested at 1.5 MAWP, or approved alternative;does not leak ____ ____ ____

3.3 Transfer Pipe System Requirements:

33 CFR 156.170(c)(2)(4)

(a) Verify no visible defects that would permit the discharge of oil orhazardous material ____ ____ ____

(b) Verifytransfer system relief valves (TSRV) open at or below

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pressure which set to open at ____ ____ ____

(c) Verify pressure gauges show pressure within 10% of actualpressure ____ ____ ____

(d) Verify annually tested at 1.5 MAWP, or approved alternative;does not leak ____ ____ ____

(e) Verify extent of pipe test; to first valve inside secondarycontainment area, or other approved procedure ____ ____ ____

(f) Verify each item of remote operating or indicating equipment,such as a remotely operated valve, tank level alarm, oremergency shutdown device, performs its intended function

____ ____ ____

3.4 Closure Device Requirements:

33 CFR 154.520

(a) Examine closure devices ____ ____ ____

(b) Verify enough to blank off ends of each hose and loading armnot connected for transfer (new, unused hose and hose that hasbeen cleaned and gas freed are exempt with properdocumentation)

____ ____ ____

3.5 Monitoring Devices:

33 CFR 154.525

(a) Operational ____ ____ ____

(b) Required by COTP? (no select N/A) ____ ____ ____

3.6 Small Discharge Containment / Removal Requirements:

33 CFR 154.530 & .540

(a) Examine small discharge containment ____ ____ ____

(b) Verify location of each handling or loading arm area hoseconnection manifold, each hose connection during coupling,uncoupling, and transfer (fixed or portable)

____ ____ ____

(c) Verify required fixed capacity serving one or more hoses (insidediameter) or loading arms (nominal pipe size diameter) of:

(1) 2 BBLS = 6 inches or smaller ____ ____ ____

(2) 3 BBLS = More than 6 inches, but less than 12 inches ____ ____ ____

(3) 4 BBLS = 12 inches or larger ____ ____ ____

(4) BBL (portable) = COTP finds above not feasible ____ ____ ____

(d) Examine small discharge removal (154.540) ____ ____ ____

(e) Determine means to safely remove within 1 hour of completionof transfer

____ ____ ____

3.7 Discharge Containment Equipment Requirements:

33 CFR 154.545

(a) Examine discharge containment equipment for oil and

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hazardous liquids ____ ____ ____

(b) Verify booming equipment if required for oil or hazmat transfer ____ ____ ____

(c) Verifyfacility has ready access to enough containment

material and equipment for discharge containment by either:direct ownership, joint ownership, cooperative venture, orcontractual agreement (OSRO)

____ ____ ____

(d) Inspect/Maintenance of Non-OSRO Resources: 154.1057

(1) Records of inspection/maintenance available (retained 3 years) ____ ____ ____

(2) Inventory verified ____ ____ ____

(3) Maintained in good operating condition ____ ____ ____

(4) Inspection/Operational test performed ____ ____ ____

3.8 Emergency Shutdown Requirements:

33 CFR 154.550 & 156.170(c)(5)

(a) Examine emergency shutdown, remotely operated valves, andtank level alarms and verify operating properly ____ ____ ____

(b) Verify the facility has emergency means enabling vessel PIC tostop flow from facility to vessel, or direct facility to do the same ____ ____ ____

(c) Verify type of emergency means:

1) Electric ____ ____ ____

2) Pneumatic ____ ____ ____

3) Mechanical ____ ____ ____

(d) Ensure electronic voice communication system continuouslyoperated ____ ____ ____

(e) Verify in the vicinity of dock manifold connection ____ ____ ____

(f) Verify meets time requirements as specified below:

1) Oil Transfers:

(i) 30 Seconds - After 1 Nov 1980 ____ ____ ____

(ii) 60 Seconds - On or before 1 Nov 1980 ____ ____ ____

2) Hazardous Material Transfers:

(i) 30 Seconds - On or after 4 Oct 1990 ____ ____ ____

(ii) 60 Seconds - Before 4 Oct 1990 ____ ____ ____

3.9 Means of Communication Requirements:

33 CFR 154.560

(a) Verify continuous two-way voice communications betweenvessel and facility PICs:

1) Means to signal use of communications ____ ____ ____

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2) Usable in all conditions of weather and operations ____ ____ ____

3) If by voice; must be audible ____ ____ ____

4) If portable radio used while transferring flammable or

combustible liquids must be:(i) Marked or documented as intrinsically safe; and ____ ____ ____

(ii) Certified as intrinsically safe by National TestingLaboratory or other certification organization recognizedby COMDT per 46 CFR 111.105-11

____ ____ ____

(b) Test communications to ensure good working condition ____ ____ ____

(c) Note if the facility uses the system in 154.550(a)(2); it mustmeet the requirements of 154.560(a) ____ ____ ____

3.10 Lighting Requirements:

33 CFR 154.570

(a) Verify fixed lighting for operations between sunset and sunrise,that adequately illuminates:

1) Transferoperations work areas for facility and vessel ____ ____ ____

2) Transfer connections points for facility and vessel ____ ____ ____

(b) Verify if COTP authorized any lighting alternatives (lighting fromvessel or by portable means) ____ ____ ____

(c) Verifylighting doesnt mislead or otherwise interfere withnavigation on the adjacent waterways ____ ____ ____

3.11 Access: 33 CFR 154.735(a):

(a) Access to emergency equipment not impeded. ____ ____ ____

3.12 Hazardous Stores and Supplies: 33 CFR 154.735(b)

(a) Only in amounts necessary for operations maintenance, properlymarked. ____ ____ ____

(b) Does the facility meet the applicability to be regulated under 33CFR Part 126? (No mark N/A) ____ ____ ____

3.13 Fire Extinguishers / Equipment Location:

33 CFR 154.735 (d-e)

(a) Sufficent number ____ ____ ____

(b) Aproved by independent laboratory listed in 46 CFR 162.028 ____ ____ ____

(c) Maintained in ready condition ____ ____ ____

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(d) Suitably located each hydrant, standpipe, hose station, fireextinguisher, and fire alarm box ____ ____ ____

(e) all (d) are conspicuously marked and readily accessible ____ ____ ____

3.14 Protective Equipment: 33 CFR 154.735(f):

(a) Ready to operate ____ ____ ____

3.15 Smoking: 33 CFR 154.735(g) and .735(u)

(a) NO smoking signs posted in areas not permitted ____ ____ ____

(b) Designated smoking areas are in compliance with localordinances and regulations ____ ____ ____

(c) Signs marking authorized smoking areas conspicuously posted ____ ____ ____

3.16 Vehicles: 33 CFR 154.735(h)

(a) Trucks and vehicles parked or operated only in designated areas ____ ____ ____

3.17 Rubbish: 33 CFR 154.735(i)

(a) Kept in receptacles ____ ____ ____

3.18 Internal Combustion Engine: (fork lift)33 CFR 154.735(j)

(a) Not a fire hazard ____ ____ ____

(b) Approved fire extinguisher attached unless one is readily nearby ____ ____ ____

3.19 Spark Arresters: 33 CFR 154.735(k)

(a) Provided on all chimneys or appliances that use solid fuel, or area hazard nearby combustibe material ____ ____ ____

3.20 Heating Equipment: 33 CFR 154.735(m)

(a) Has sufficient clearance from combustible material ____ ____ ____

3.21 Fires and Open Flame Lamps: 33 CFR 154.735(o)

(a) no open fires or flames ____ ____ ____

3.22 Electrical Wiring and Equipment: 33 CFR 154.735(p)

(a) Maintained in safe condition to prevent fires ____ ____ ____

(b) If installed after 04OCT90: Meets NFPA 70 ____ ____ ____

(c) Shows approval by Underwriters Laboratories, factory mutualresearch corp or Canadians Standards Association ____ ____ ____

3.23 Tank Cleaning or Gas Free Operations: 33 CFR 154.735(s)

(a) conducted IAW sections 9.1, 9.2, 9.3 and 9.5 of the OCIMFInternational Safety Guide for Oil Tankers and Terminals(ISGOTT) except as stated in .735(s)

____ ____ ____

3.24 Security Guards or Equivalent Measures: 33 CFR 154.735(t)

(a) means of detecting fires, report emergency conditions, andensure that access to the marine transfer area is limited (seeFSP)

FSP still current

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____ ____ ____

3.25 Warning Signs: 33 CFR 154.735(v)

(a) Placed at each shore-side entry, without obstruction ____ ____ ____

(b) Conforms to 46 CFR 151.45-2(E)(1) or 153.955

* (b)Except as provided in paragraph (f) of this section, eachwarning sign must have the following legends:

(1) Warning

(2) Dangerous Cargo

(3) No Visitors

(4) No Smoking

(5) No Open Lights

(c) Each letter must be block style, black on a white background

*Note: No smoking and No open lights are not required whenthe cargoes are neither flammable nor combustible.

3.26 Complete inspection results prior to leaving the facility:

(a) Compete inspection report ____ ____ ____

(b) Review the report with facility representatives ____ ____ ____

(c) Explain inspection results / discrepancies ____ ____ ____

(d) Discuss possible enforcement options (if necessary) ____ ____ ____

(e) Obtain signatures of representative ____ ____ ____

Task 4.0 Post-Inspection Items

4.1 Complete all required MISLE entries (as per unit policy) ____ ____ ____

4.2 Initiate enforcement actions (if necessary). ____ ____ ____

4.3 Complete the physical information survey ____ ____ ____

4.4 Schedule follow-up inspection (if necessary) ____ ____ ____

4.5 Update facility file ____ ____ ____

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Appendix A: BULK LIQUID FACILITYInspection Summary


Discrepancy Description Cite Corrective Action Due Date

Comments: