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Presentation on IT Modernisation Project

SCOPE

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India Post IT 2012 is a Rs 4909 Cr Project

This includes Operating expenses for 5 years

Project was approved by CCEA on 22nd Nov 2012

Project will be implemented thru eight RFPs

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8 RFPs1. FSI----POSB, PLI & Enterprise Content Mgmt System (is a

Mgmt Tool, Integrates silos & Info Content in silos to give a unified picture)

2. CSI---POS, Daily Account, Call Center, Help Desk, HR & A/c, Mail & Logistics, Business Process Mgmt & Workflow, Business Inteligence, Brain of the Postal System which integrates all SIs

3. RSI—MGNREGA, POSB, eMO , application for rural device

4. Rural Hardware ------1,30,000, Laptop, HH Device, Smart Card Reader, Solar Panel, Battery with Backup, Thermal Printer, Biometric Reader

5. Data Center & Disaster Recovery Center

6. NSP-----Primary & Secondary

7. Mail Office Hardware Including 15,000 Postman Handheld Device

8. Change Management

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COMPUTERISATION STATUS

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1.All Departmental Post Offices provided with computers 24,969

2. Total no. of GDS POs to be computerized in the IT Project------1,30,000

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Offer New Products and Services

Empower RuralInfrastructure

Increase Market Share and Revenues

Deliver Improved & Consistent Customer Service

Drive high Employee satisfaction

To Be A Technology Enabled,

Self Reliant Market Leader

How Vision 2012 Helps ?• 100% post offices computerised / networked• IT based products are more attractive to

today’s customers • Scope for business expansion & revenue

growth • Multitude of new/improved products/

facilities (e.g. eGovernance, Rural ICT, Cash Ttransfer, SS Payments, eCommerce, NEFT, RTGS, ATMs, CBS, Anytime-Anywhere Banking, Net Banking, Mobile Banking etc

• Rural customer transactions will be more transparent, secure and less cumbersome

• India Post Employees proud to be part of tech driven organisation at par with the best in industry, banking and financial services

India Post 2012 Vision

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Overview of IT Solution

*Information & Communication Technology

Customer Interaction Channels

Rural ICT* Solution

Setting up IT Infrastructure – Data Centre / Connectivity

Web Portal(e-Commerce)

Mobile Banking ATMs Call

Centre

Mail & Retail

Operations

Postal Banking

Postal Life Insurance

HRMS & Payroll

Finance & Accounts

MIS Reporting / Business Intelligence / IT Security

India Post D

ata W

arehouse

Network connectivity to all Departmental Post Offices

Shared Data Centre for hosting applications Mail Office Hardware

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Project Overview

Infrastructure

Applications

Rural Systems

People Management

Postal banking and insurance services Mail Operations & Logistics ERP solutions for F&A ,HR & Payroll. Customer Interface- ATM, Call Center, Portal Reporting and Analysis to assist in decision

making

Rural handheld devices MGNREGS, eMO /iMO applications All the other Postal, Financial and e-Commerce

services on the rural device

Enabling change and stakeholder engagement Training, re-skilling, Capacity building to facilitate new processes and

process changes

• Data Centre Facility RFP• Network Integrator RFP• MoH RFP

• FSI RFP• Core SI RFP

• RICT –SI RFP• RICT-RH- RFP

• Change Management RFP

Countrywide financial inclusion particularly in rural areas Effective delivery of MGNREGS DBT, & Social Security Schemes Faster , transparent and more reliable postal services Faster and Transparent financial services Multiple channels of access for customer like ATM, mobile

banking, net banking, NEFT, RTGS

Last Mile IT network connecting more than 1,55,000 post offices Improved delivery of Govt. schemes in Rural Areas Improved quality of service

Reduction in operations cost New products and services based on IT enablement Faster and better decision making based on on-line data

availability

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Benefits toCitizens

Impact Areas

Benefits toDoP

Benefits to Government

Current RFP StatusRFP Name Status Remarks

Financial System Integrator Project Kicked off on 28th Sep’12

and Vendors On-board

FSI – Infosys

NI – Sify

CM - TCSNetwork Integrator

Change Management

Data Center Facility Data Center completed & handed over on 3. 4.13

DC - Reliance

Rural System Integrator (RSI)

Contract signed but T to be synchronized with RH

RSI - Infosys

Rural Hardware (RH) Financial bid evaluation is under progress as on July 2014

Core System Integrator (CSI)

Project kicked off on 15.4.13. CSI – TCS

Mail Operations Hardware (MOH)

Contract has to be signed with the selected vendor as on July 2014

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Project phases: The entire project to be implemented in three phases in the following manner:1. Pilot Phase2. Phase 13. Phase II

Pilot Phase: 8 Pilot circles identified for the roll out of Pilot phase, namely-

1. Assam2. UP3. Rajasthan4. Maharashtra5. Karnataka6. Tamil Nadu7. Delhi 8. AP Circles

II. The Pilot stage would be rolled out in identified Post Offices in the 8 Pilot Circles. After which the solution will be modified / improved based user feedback.

Roll out Phase : Thereafter Phase I roll out would commence in the Pilot Circles – For CBS, Phase I will include all the HOs in the country . Phase II will involve the roll out in all

the 22 Circles in 18-20 Months from commencement.

Implementation Phases & Roll out plan

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Project Pilot (6 Circles)* Phase 1 Phase 2

Financial System Integrator (FSI)

CBS – 124 PO/ 300 BOPLI – 218 PO

CBS – 2223 PO / 13242 BOPLI – 11414 PO / 54709 BO

CBS – 23447 PO / 113876 BOPLI – 10219 PO / 72709 BO

Rural Systems (RSI & RH)

4000 BO 45000 BO 81000 BO

Core System Integrator (CSI)

204 Offices / 300 BO

2124 Offices / 13242 BO 24262 Offices / 113876 BO

Network Integrator (NI)

Implementation Phases & Roll out plan

~28000 Offices14/02/2014 1.1.11

Implementation Phases & Detailed Roll out plan

RFP Name Function Pilot Phase 1 Phase IIFinancial System Integrator (FSI)

Banking 8 Pilot Circles*:i. 112 HOii. 12 SOiii. 8 CPCiv. 300 BO

All circles:i. 697 HOii. 14 CPC6 circle:iii.1512 SOiv.13242 BO

Remaining circles:i. 23447 SOii. 113876 BO

PLI 7 Pilot Circles**:i. 8 HOii. 191 SOiii. 19 Other

Officesiv. Attached BO

7 Circles:i. 355 HOii. 11059 SOiii. 54709 BO

Remaining circles:i. 446 HOii. 9773 SOiii.72709 BO

Rural Systems (RSI &RH)

MNREGS & eMO

6 Pilot Circles:i. 4000 BO

16 Circles (including 6 Pilot Circles):i. 45000 BO

Remaining Circles:i. 81000 BO

6 Pilot Circles: Assam, UP, Rajasthan, Maharashtra, Karnataka, Tamil Nadu* 6 Pilot Circles + 2 POs from Delhi Circle + 2 POs from AP circle** 6 Pilot Circles + 2 POs from Delhi Circle14/02/2014 1.1.12

Implementation Phases & Roll out plan

RFP Name Function Pilot Phase 1 Phase II

CSI Wave 1(E-Mail & other common Infrastructure)

Rollout across all Circles

Wave 2- 1. POS2. Mail Operations3. F&A4. HR5. Rural

6 Circles:i. 108 HOii. 16 SOiii. 300 BOiv. 80 Other

Offices

10 Circles:i. 241 HOii. 1509 SOiii. 13242 BOiv. 374 Other

Offices

Remaining All Circles:i. 457 HOii. 23207 SOiii. 113876 BOiv. 598 Other Offices

Wave 3-1. Advanced Mail

tracking2. Philately3. HR- Self Service4. CIM- Web & Mobile

6 Circles:i. 108 HO

Rollout in remaining POs across all Circles

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Activity

Trainees to download the information about IT Modernization Project from the India Post Website OrBy accessing the linkhttp://www.indiapost.gov.in/it_modernisation_cm/

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1. Data Centre Facility

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The overall scope includes:–Data Center

– Providing Data Centre for hosting Department’s Primary Data Centre . – The Vendor will provide the space, services and facilities– Servers will be installed by the concerned SIs– Connectivity & related Hardware will be provided by the NI vendor– The Primary DC will also house the Department’s Network Operating Centre (NOC), which will be

manage by NI– The Data Center located at the M/s Reliance’s facility at Navi Mumbai

–Disaster Recovery Center (DRC)– To be housed in Department’s own building at CEPT Mysore– The Vendor will provide Services and Facilities & manage the DRC– Servers will be installed concerned SIs– Connectivity & related Hardware will be provided by the NI vendor– The DC vendor will build, operate and transfer Disaster Recovery Centre ( at PTC Mysore) to meet DoP

requirements

Operations and maintenance of DCF (Data Centre Facility) and DR Site for a period of 5 years

24x7 onsite support as per SLAs

2. Core System Integrator

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The Core System Integrator will implement the solutions for Mail Operation, Retail, Logistics Post, Philately, Finance & Accounts & Human Resources

The overall scope includes:– Installation of central hardware at DC & DR locations– Software applications for Mail, HR , F&A solutions– Multiple customer interaction channels i.e. Point of Sale Counters, Portals, Mobiles, Call

centre– Rural ICT Client application for Point of Sale, Mail Operations and F & A– Integration of solutions brought by other SIs with the overall solution architecture– Set-up and operation of Call Centres for customers covering all aspects of DoP’s

business.– Centralized help desk for employees for managing issues related to operations.

Help Desks• First Level Help Desk (L1) will be provided by the respective SIs for an initial period of one

year. Thereafter CSI will takeover the Helpdesk operations.• Level 2 & Level 3 Help desks, which will provide detailed technical help will be provided by the

respective SIs.

3. Financial Services Integrator

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The FSI vendor will implement the solutions for Core Banking and PLI in all Post Offices and provide Multiple delivery channels- internet, IVR, Mobile, ATM & SMS.

The overall scope includes:– Installation of central hardware at DC & DR locations– Software applications for Core Banking & PLI solutions– Data migration from Sanchay Post & NIC PLI application to new system– Installation & Management of Department’s ATMs at 1000 locations.– Setting up of Central Processing Centers (CPCs)- One each for 22 Circles in the case of

Core Banking– Setting up of CPCs for PLI – 1000 Nos.– Rural ICT Client application for Core Banking & PLI– Training DoP resources on the new solution– Operations & maintenance for 5 years

Postal Banking Solution(CBS)clearing Savings

Accounts

Deposits Charges

CBS

Rural ICT Devices

Enterprise GL

mobile IVR internet ATM NEFT CRM POS others

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4. Network Integrator

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The Network Integrator will link all Departmental Post Offices, Administrative office, Account offices, Sub Divisions etc. (~ 30,000 locations) though one single WAN.

The overall scope of NI includes:– Planning and design of the entire Network .– Connectivity for each location from 2 different network service providers in order to ensure

uninterrupted network connectivity. – Installation of Network Hardware, i.e. Switches & Routers at each location including the Data

Center & DRC.– NI will bring a secure network having all security features; application integration requirements; &

intermediate transition needs– Program Management of entire Network Integration implementation and Operations and

maintenance of entire DoP Network environment for 5 years– Network Management Tool and process will be setup by NI for managing the entire network

including setting up a Network Operations Centre, (NOC) at the Primary Data Centre site, which will be operational 24 x 7

5. Rural ICT Solution: Rural SI and Rural Hardware

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The Rural ICT Solution is being implemented through two distinct sub-projects-– Rural ICT System Integrator (RSI);– Rural ICT Hardware (RH);

Rural ICT Hardware:– The vendor will supply the hardware, network connectivity & solar panels to ~ 1,30,000 Branch

Offices. – Depending on Workload, BOs will be supplied with either Handheld Mobile Devices or Netbooks– Each Device will have standard peripherals like Biometric Identification device, Camera, Thermal

printers ,2D Scanner along with Solar Panel– The Devices will be mobile and the vendor will also provide a box/bag for carrying the devices

and peripherals.– A spare battery will be provided to ensure that at least one charged battery is available.– RH Vendor will also provide Connectivity for the Devices.– Operations and maintenance support for 5 years– 10% Critical reserves of inventory will be maintained at Divisional Levels to enure immediate

replacements in case of faults in hardware.

6. Rural ICT Solution: Rural SI and Rural Hardware RFP

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Rural ICT System Integrator:Rural System Integrator (RSI) will provide the software solutions relating to MGNREGS, eMO & Integration of EDOs for Rural ICT devices.

– Installation of central hardware at DC & DR locations– Software applications for MGNREGS & eMO , for Rural ICT Devices (client applications)– Development of a SDP (Service Delivery Platform)which acts as a gateway to rendering

the client applications on Rural ICT devices. This will ensure device neutral client application development.

– Data migration from Sanchay Post to new system– Training through “Train the Trainer approach” - where 4000+ employees of DoP will be

trained by RSI who will in turn train 130000+ GDS– Operations & maintenance during the contract period– Client application in multiple languages– Support for the application is expected to be available in atleast 11 languages

Rural ICT Solution

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Dev

ices

Handheld Computers Thermal Printer 2D Imager Smartcard / Mag StripeReader and Writer

Rura

l ICT

Sol

ution

Ove

rvie

w

Future Applications

MGNREGS

Nearest Connected SO/HO

Internet

Central Server Application/ SDP

eMOMail

Operations

Postal Banking Solution

Postal Insurance Solution

Third Party Applications

Client Application on Rural ICT Device

Illustrative Rural ICT Devices

Rural ICT Service Delivery Platform = Central Server Application + Client Application

BiometricScanner14/02/2014

7. Mail Operations Hardware

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The overall scope includes:

– Supply of procurement of Mail Operations Hardware for all Mail Offices & TMOs

– The Hardware will include desktop computers, printers, barcode scanners, weighing scales, tag printers, Power back up devices

– Supply of 15,000 departmental postman with handheld devices including maintenance and operations of the hardware

– Maintenance and operations of the hardware during the tenure of the contract– Hardware to be supplied to the different offices, located in different parts of

India on demand basis– MOH vendor will also provide the hardware with latest software / operating

system and coordinate with the other System Integrators viz. CSI, FSI, Network Integrator to provide the necessary assistance for successful installation, integration and functioning of all applications

8. Change Management

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The scope includes an integrated CM approach encompassing:– Stakeholder Management to align all stakeholders to the program objectives &

understanding their concerns at the Directorate, C O, Region, Division, H P O & GPO – Change Readiness Survey for assessing readiness to accept change. The survey is

planned in 4 cycles with atleast at least 20000 responses in each cycle– Developing Change Network leaders in the Circle/Region offices and will comprise of 5

to 10 senior stakeholders from each Circle and Region office of DoP– Conducting Change Management workshops – 2 workshop at each Circle HQ/ Regional

HQ– Communication and Awareness for engaging and informing employees about the

changes– Capacity Building Plan etc.Training:– Preparation of training plan for all solutions and – Training coordination with all vendors in respect of their training components.– In order to ensure that the training is targeted and received by the right recipients high

level coordination will circles/ regional authorities is required.

Circle Monitoring Committee

NISG Executives & Circle PMU

Regional Committee Regional Committee Regional Committee

Chairperson: CPMGConvener: PMG/DPS

Chairperson: PMGConvener: DPS

Project Governance Structure in Circles

Responsible for Project Implementation across Offices with in the respective Regions

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IT Modernization Project as on July 2014

• Core Banking Solution has been rolled out in 676 Post Offices across India which includes ~ 266 HOs.

• Postal Life Insurance (PLI) Solution has been rolled out in 3500 Post Offices across India which includes ~ 127 HOs

WAN Roll Out • 24000 locations have been connected to the new

network.

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IT Modernization Project as on July 2014

DCF • DC is Operational at Navi Mumbai. • DRC completion and handover to DoP is in

progress. • MOH: Contract has to be signed with the

selected vendor. • Rural Hardware (RH): Financial bid evaluation

is under progress.

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Network Monitoring Tool

The following network monitoring tools have been enabled for all the circles to monitor the network related parameters like bandwidth etc• Fault Management Monitoring Tool

– NMS Spectrum– http://fault.indiapost.gov.in:8080– This URL can be used to view the inventory details

and to monitor the network availability & polling status at the particular locations

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Network Monitoring Tool

• eHealth– http://reports.indiapost.gov.in– This URL can be used to monitor the bandwidth

usage , availability of the bandwidth/network and performance of the network for a particular period

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Network Monitoring Tool

• Service Desk –Accessing the service desk– http://servicedesk.indiapost.gov.in:8080– Through this the network locations can raise a

ticket in addition to Toll Free No:1860-345-8888 & email -dop.helpdesk@sifycorp.com and can view and monitor the call history for a particular location using the User Credentials provided to their circles

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Classroom Exercise

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Group 1

• Discuss the impact of mail solution on the functioning of HO’s, So’s, BO’s , RMS and mail processing centres in the department after the implementation of the project

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Group 2

• Discuss the impact of HRM solution on the functioning of HO/SO, administrative units and F and A in the department.

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Group 3

• Discuss the impact of Postal banking in the operations of HO/SO/BO . What are the benefits envisaged for the customers

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Group 4

• Discuss the change in the operations in field after implementation of the IT 2012 project. – What are the benefits expected out of the project

for the department and for the public.– How the project will help to achieve the vision

and mission of the department.

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