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13th District Agricultural Association Board of Directors Meeting Agenda – July 10, 2018

13th District Agricultural Association / Yuba-Sutter Fairgrounds 442 Franklin Avenue, Yuba City, CA 95991

Phone: 530-674-1280 * Email: [email protected] * Website: www.ysfair.com

BOARD MEETING AGENDA Tuesday – July 10, 2018 @ 5:30 p.m.

Board Room – Yuba-Sutter Fairgrounds Office _________________________________________________________________________________________________________

BOARD OF DIRECTORS

Alice Munger, President Jill LeVake, Director Ed Ritchie, Vice President Jennifer Matteoli, Director Karm Bains, Director Joe Serger, Director Erin Cucchi, Director Andrew Stresser, Director Kulwant Johl, Director

FAIR STAFF

Dave Dillabo, CEO Sherrie Skaggs, Office Staff

Bruce Fricker, Maintenance Staff Randy Garrick, Maintenance Staff

_________________________________________________________________________________________________________

OUR COMMITMENT TO TRANSPARENCY • The public is invited and welcome to attend all noticed meetings. A complete meeting agenda packet will be made

available to all public members attending the meetings. Meeting notices and agendas of the 13th District AgriculturalAssociation required by the Bagley-Keene Open Meeting Act are accessible on the internet at www.ysfair.com andare posted atleast 10 days prior to the meeting. The regular monthly board meeting is scheduled for the fourthTuesday of each month at 5:30 p.m. in the board room at the fairgrounds office. (Dates are subject to change)

• Further information regarding this scheduled meeting of the Board of Directors for the 13th District AgriculturalAssociation may be obtained by contacting the Chief Executive Officer at 442 Franklin Avenue, Yuba City, CA 95991by calling 530-674-1280 or email [email protected].

PUBLIC PARTICIPATION • Members of the public are welcome and may request items to be included on the agenda of any noticed meeting.

The items must be directly related to business of the Yuba-Sutter Fairgrounds. Requests for placement must bemade in writing and delivered to the fair office no later than 4 p.m. twelve (12) business days prior to the boardmeeting.

• The “Public Comment” agenda item is a right granted to the public and is reserved for items not listed on the agenda.However, no debate by the board shall be permitted on such public comments and no action will be taken on suchpublic comment items at this time, as law requires formal public notice prior to any action on an agenda item.Participation during the “Public Comment” section will be limited to three (3) minutes per speaker.

• The public is welcome and may also participate in discussion and comment on action items that are listed on theagenda.

AMERICANS WITH DISABILITIES ACT • Pursuant to the American with Disabilities Act, individuals who, because of a disability, need special assistance to

attend or participate in any 13th District Agricultural Association Board or Committee meeting, or about other Yuba-Sutter Fair activities, may request assistance from the Chief Executive Officer at the fair office, 442 Franklin Avenue,Yuba City, CA or by calling (530) 674-1280. Requests should be made one (1) week in advance whenever possible.

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mailto:[email protected]

http://www.ysfair.com/

http://www.ysfair.com/

mailto:[email protected]


BOARD MEETING AGENDA

1. CALL TO ORDER: President – Munger

I. All matters listed as “Discussion/Action by Board” on this agenda, may be considered for action as listed. Any item not listed may not be considered at this meeting. Items on this agenda may be considered in any order at the discretion of the President.

2. PLEDGE OF ALLEGIANCE:

3. ROLL CALL: Directors Present, Directors Excused and Declaration of a quorum.

4. INTRODUCTION OF STAFF AND GUESTS:

5. PUBLIC COMMENT: I. Public Comment is a right granted to the public and is reserved for items not listed on the agenda. However,

no debate by the board shall be permitted on such public comments and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on an agenda item. Public participation during the “Public Comment” section will be limited to three (3) minutes per speaker.

6. CORRESPONDENCE: (Informational/Non-Action item)

7. CONSENT AGENDA: (Discussion/Action by Board) I. All matters listed under Consent Calendar are routine and can be enacted in one motion. There will be no

separate discussion of these items prior to the time that the Board votes on the motion unless members of the Fair Board, staff or public request specific items to be discussed or removed from the Consent Calendar for individual action. a. Review & Approval of Meeting Minutes: See Attachment

i. Board Meeting Minutes dated May 22, 2018 b. Review & Approval of Paid Bills: See Attachment

i. Review & Approval of Paid Bills in the amount of $44,864.32 from April 24 thru May 16, 2018 c. Review & Approval of Contracts: See Attachment

i. Standard Agreements # SA2018-44 thru SA2018-55 ii. Sponsorship Agreements # SP2018-25 thru SP2018-44 iii. Inside Commercial Agreements # COM2018-28-I thru COM2018-41-I iv. Outside Commercial Agreements # COM2018-17-O thru COM2018-23-O v. Concession Agreements # CON2018-23 thru CON2018-25 vi. Interim Rental Agreements # 2018-142 thru 2018-146 and 2019-18 thru 2019-24

Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________ 8. COMMITTEE REPORTS:

I. The Board may take approval action on properly noticed committee reports. a. Finance Committee:

1. Review & Approval of Financial Reports. (Discussion/Action by Board) • Balance Sheet for June 2018 • Statement of Operations for June 2018 • Accounts Receivable for June 2018 • Trial Balance for June 2018

Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________ b. Buildings and Grounds Committee: c. Entertainment/Public Relations Committee:

• Report on the updated entertainment lineup and marketing of sales for the 2018 Fair. d. Sponsorship Committee: e. Junior Livestock Auction Advisory Committee: (Discussion/Action by Board)

• 2018 Vet Check Procedure: Review, discuss and analyze potential updates to the previously approved Vet Check Procedure taking place in the North Parking Lot Area

• 2018 Fair Livestock Schedule: Review, discuss and analyze potential updates to the previously approved livestock schedule pertaining to vet check hours, specie weigh-in times & locations, exhibitor meeting time and the arrival day of rabbits.

f. Barn Dance Fundraiser: Event Summary g. Legislative Committee: h. Master Plan Committee: i. Friends of the Fair Foundation: j. Guidebook Committee: Page # 002


k. Policies & Procedures Committee: l. Nominating Committee: m. Jr. Fair Board Committee:

9. CEO REPORT: (Informational/Non-Action items)

a. 2016 Financial Review Update- Scinto Group b. Status Report of 17/18 Infrastructure Grant Project c. Friends of the Fair: Proposal of Facility Improvement Project d. Financial Reporting/Accounting/Counter Sales Process e. 2018 Fair Prep Progress Report:

i. New addition of the West Parking Lot – Vendor Parking Lot & Public Lot ii. Sponsorships: $123,250 Total, $50,750 In-Kind, $73,500 Cash iii. Marketing: Grange Promotion, Print, Schedule/Program, iv. Food Concessions: v. Main Exhibit Hall: Commercial vendors,

1. Partnership with Sutter County WIC program/Lactation Lounge vi. Expo Hall: Barn Market vendors vii. Facility Improvements: Painting projects, viii. Board of Director Box Seats: Determine Box Seats pe Director ix. Livestock: Rental of Panels, Staffing, x. First Aid Office Staffing – Pleasant Grove Volunteer Firemen

10. OLD BUSINESS: (Discussion/Action by Board)

a. None

11. NEW BUSINESS: (Discussion/Action by Board) a. Review, discussion and possible action to approve a 10-month Rental Agreement with AeroSTEM

Academy Inc. to utilize the Flower House Hall as a Charter School. Term August 8, 2018 thru June 8, 2019. Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________

b. Laurie Goss Memorial Flag Displayed on the Flagpole Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________

c. Laurie Goss Memorial Dedication – YSF Fair Livestock Area Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________

d. Consideration of the request by Allie Mooney, the 2017/18 Miss Yuba-Sutter of a donation towards the

$650 entry fee for entering the Miss California State Competition. Motion:_________________, Second:_______________, Yes:_________, Nay: ___________Abstain:____________

12. MATTERS OF INFORMATION: (Informational/Non-Action Items)

a. Director’s Comments: b. Manager’s Comments: c. Next Scheduled Board Meeting: Date/Time TBD@ the Yuba-Sutter Fairgrounds Board Room

d. Agenda items to be included on the next meeting agenda: i. . ii. . iii. . iv. .

13. ADJOURNMENT

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13th District Agricultural Association Board of Directors 5.22.18 Meeting Minutes

MEETING MINUTES of the BOARD OF DIRECTORS

for the THIRTEENTH DISTRICT AGRICULTURAL ASSOCIATION

Tuesday May 22, 2018, 5:30 pm

Yuba-Sutter Fairgrounds, 442 Franklin Avenue, Yuba City, CA 95991

___________________________________________________________________________________________ 2018 BOARD MEMBERS: President – Alice Munger; Vice President – Ed Ritchie; Board Members- Karm Bains, Erin Cucchi, Kulwant Johl, Jill LeVake, Jennifer Matteoli, and Joe Serger, Andrew Stresser. FAIR MANAGER/CEO – David Dillabo ___________________________________________________________________________________________ 1. CALL TO ORDER: President – Munger

All matters listed on this agenda, may be considered for action as listed. Any item not listed may not be considered at this meeting. Items on this agenda may be considered in any order at the discretion of the President.

2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Declaration of a quorum (YES) President – Alice Munger, Vice President – Ed Ritchie; Board

Members, Erin Cucchi, Jill LeVake, Jennifer Matteoli, Joe Serger, Andrew Stresser and Kulwant Johl. (ABSENT) Karm Bains 4. INTRODUCTION OF STAFF AND GUESTS: None 5. PUBLIC COMMENT: No Public Comment was provided. 6. CORRESPONDENCE: CEO Dillabo presented the Board with correspondence from WFA in regards to AB 1499. 7. CONSENT AGENDA:

i. Motion: Upon a motion by Director Ritchie, 2nd by Director Johl and passed unanimously with an “Aye” vote by Director Ritchie, Johl, Cucchi, LeVake, Matteoli, Serger and Stresser;

ii. Meeting Minutes dated April 24, 2018 and the contracts identified below were approved; iii. Paid Bills in the amount of $44,864.32 from April 24 thru May 16, 2018 iv. Approval of Contracts:

a. Standard Agreements # SA2018-36 thru SA2018-43 b. Sponsorship Agreements # SP2018-16 thru SP2018-24 c. Inside Commercial Agreements # COM2018-20-I thru COM2018-27-I d. Outside Commercial Agreements # COM2018-13-O thru COM2018-16-O e. Concession Agreements # CON2018-18 thru CON2018-22 f. Interim Rental Agreements # 2018-132 thru 2018-141 and 2019-13 thru 2019-17

8. COMMITTEE REPORTS:

a. Finance Committee: Director Cucchi reviewed the current financial reports with the Board. After review and discussion of the current the financial standing, upon a motion by Director LeVake, seconded by Director Stresser, and passed unanimously with an “Aye” vote by Director Ritchie, Cucchi, LeVake, Matteoli and Stresser, the board moved to approve the current financial status of the 13th DAA as summarized below.

1. Current Month Net loss of $ -17,919 2. Net Loss for the Year to Date of $ -52,822 3. Balance Sheet: $1,439,983 4. Trial Balance Report: Debit/credit equal at $489,282.54 5. Accounts Receivable: $ -0-

b. Buildings and Grounds Committee – No report c. Entertainment/Public Relations Committee – Director Matteoli reported on the updated entertainment for

the 2018 Fair. d. Sponsorship Committee – Director Matteoli reported on the status of fair-time event sponsorships. e. Junior Livestock Auction Advisory Committee – Director LeVake reported on the JLA Committee meeting

regarding Small Animal Disposition process, JLA Lunch sponsor, discussion of building a Small Animal Livestock Barn.

f. Master Plan Committee- No report. Page # 004


g. Friends of the Fair Foundation – Director Ritchie reported on the committee meeting regarding the fair-time beer garden and sponsorship opportunities.

h. Guidebook Committee – No report. i. Policies & Procedures Committee- No report. j. Nominating Committee – No report. k. Jr. Fair Board Committee – No report.

9.CEO REPORT:

a. CEO Dillabo provided a detailed report regarding; a. Status report of the 2018 Budget b. Status report of the 2017 STOP c. Underground Pipeline Inspection Results d. CFSA 2018 Workers Compensation Rate e. Status Report of CDFA 17/18 Training Allocation Submission f. Status Report of 17/18 Infrastructure Grant Project g. Need for Portable/Laptop Computers h. 2018 Fair Prep Progress Report:

i. Food Concession Diversification: Adding a Thai/Chinese food vendor and a BBQ vendor.

ii. Marketing of event tickets. iii. Main Exhibit Hall and Expo Hall proposed use during fair iv. Sponsorship/Fair Program Development v. Reviewing the need for a Fair-time RV Area Host/Coordinator

i. Legislative Update: i. AB 1499: Sales Tax Revenue generated on fairgrounds year-round. See

Supplemental information attached. ii. SB 5 (aka Prop 68 – California Clean Water & Safe Parks Act) State Parks Bond:

$18 Million included for CA Fairgrounds Facility Improvements b. Attended 4-H Council Meeting on May 3rd, Capitol Fairgrounds Day on May 15th c. Interim Rental business continues to increase in rental activity.

10. OLD BUSINESS:

a. None 11. NEW BUSINESS:

a. CEO Delegation of Authority Resolution: a. After review and discussion by the board and opportunity for public input, upon a motion

was made by Director LeVake and seconded by Director Ritchie to and carried unanimously, the CEO, Dave Dillabo is authorized to execute Rental Agreements up to $15,000, Standard 2 Agreements up to $25,000, as long as these contracts do not exceed a one-year term, without further authorization from the 13th DAA Board of Directors. All such executed agreements; however, are to be submitted to the 13th DAA Board of Directors for review at the subsequent meeting. This Delegation is effective through December 31, 2018. Passed and adopted by said governing board on May 22, 2018 by the following vote: Ayes: Directors: Munger, LeVake, Serger, Ritchie, Cucchi, Matteloi, Stresser, Directors Absent: Bains, Johl.

b. CEO Bank Account Signer Authorization Resolution: a. After review and discussion by the board and opportunity for public input, upon a motion by

Director Cucchi, 2nd by Director Matteoli and passed unanimously, CEO David Dillabo, Director is hereby authorized to be listed on as an account signer, make deposits and transfers of funds for the 13th District Agricultural Association for all of the 13th DAA Bank of Feather River Accounts including, Operating Checking Account, Premium Account, Money Market Account, Certificate of Deposit Account, JLA Money Market Account and the JLA Checking Account. CEO, David Dillabo is authorized to execute checks for payment up to $15,000 without further authorization from the 13th DAA Board of Directors. Passed and adopted by said governing board on May 22, 2018 by the following vote: Ayes:Directors: Munger, LeVake, Serger, Ritchie, Cucchi, Matteloi, Stresser, Directors Absent: Bains, Johl.

c. CFSA 2018/19 Property Insurance Policy Purchase: a. No Action/No Discussion

d. Authorization for the CEO to acquire a credit card for business of the 13th DAA a. After review and discussion by the board and opportunity for public input, upon a motion by

Director Ritchie, 2nd by Director Stresser and passed unanimously with “aye” votes by Directors LeVake, Cucchi, Ritchie, Munger, Stresser, and Matteoli the board moved to

Page # 005


allow CEO Dillabo to apply for a credit card in the name of the 13th District Agricultural Association with a $5,000 monthly spending limit.

e. Fairgrounds Website Development: a. CEO Dillabo provided the board a review of current website needs of re-developing the

fair’s current website to increase marketing capabilities and user convenience. After review and discussion by the board and opportunity for public input, upon a motion by Director Serger, 2nd by Director Cucchi and passed unanimously with “aye” votes by Directors LeVake, Cucchi, Ritchie, Serger and Stresser, and Matteoli the board moved to have CEO Dillabo to work with a website developer to create a new website for the fair at a cost of no more than $4,500.

f. 2018 Grandstand Events Ticket Prices: a. CEO Dillabo provided the Board with a proposed pre-fair marketing plan developed

through the Entertainment Committee of providing pre-sale discounted tickets for all Grandstand events. After review and discussion by the board and opportunity for public input, upon a motion by Director Serger, 2nd by Director Ritchie and passed unanimously with “aye” votes by Directors LeVake, Cucchi, Ritchie, Serger and Stresser, and Matteoli the board moved to adopt the Entertainment Committee’s proposal of establishing a pre-sale discount program for all of the grandstand events and market all of the event tickets for the following prices: Pre-Sale: Adult: $10, Child: $5; Fair-time: Adult $12, Child $7.

g. 2018 Exhibitor Handbook Additions a. CEO Dillabo discussed the need for the fair to be in compliance with the state rules and

include Grange Members as a recognized and eligible youth group and adding Grange as a recognized youth group and grange exhibitors to be eligible to show at the 2018 Yuba-Sutter Fair. After review and discussion by the board and opportunity for public input, upon a motion by Director Cucchi, 2nd by Director Stresser and passed unanimously with “aye” votes by Directors LeVake, Cucchi, Ritchie, Serger, Stresser, and Matteoli the board moved to recognize Grange as an eligible youth organization and allow Grangemembers to show at the Yuba-Sutter fair starting in 2018.

h. Use of North Parking Lot for Dry RV Camping a. CEO Dillabo discussed the possibility of utilizing the west side of the North Parking Lot as

a Dry RV Camp Area. Dillabo provided the Board with a Financial Analysis to develop to understand the cost of the additional RV area. After review and discussion by the board and opportunity for public input, upon a motion by Director Serger, 2nd by Director Stresser and passed unanimously with “aye” votes by Directors LeVake, Cucchi, Ritchie, Serger, Stresser, and Matteoli the board moved to add a Dry Camping Rv Lot in the North parking Lot at the rate of $275 which would include a parking pass for the week of fair and is contingent on the breakeven/profit point.

12. DIRECTOR’S COMMENTS: Please note that pursuant to California State Law, the Board is prohibited from

discussing or taking action on any item not listed on the agenda. a. Directors LeVake discussed future board meeting dates.

13. MATTERS OF INFORMATION:

a. Next meeting June 26, 2018 @ 5:30 pm at the Fairgrounds office.

14. ADJOURNED at 8:05 p.m. Respectfully submitted by: David Dillabo, CEO

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Page # 007

Page # 008

Page # 009

Contract #

Contractor N

ame

PurposeTotal A

mount

SA

2018-44Jennifer Traynham

Sponsorship D

evelopment

TBD

SA

2018-45C

alifornia Cornhole A

ssociation Yuba S

utterE

ntertainment

-$

SA

2018-46June Fuller

Japenese Exchange S

tudents show

ing Kids how

to do O

ragomi

-$

S

A2018-47

TEI-S

kip Banks

Entertainm

ent3,200

$

SA

2018-48B

en Toilet Rentals

Portable Toilets N

orth Parking

Lot406

$

SA

2018-49K

rista McC

oonP

rofessional Services-

Livestock3,000

$

SA

2018-50S

utter Buttes K

9 Rescue

Pet A

doptions$

-S

A2018-51

That's Entertainm

entS

tage Managers

1,250$

S

A2018-52

Pleasant G

rove Fire Protection

First Aid

3,000$

S

A2018-53

Wheatland-B

ear River FFA

Fundraiser-Ice Cream

-$

S

A2018-54

Playzem

Kid's A

rea5,000

$

SA

2018-55Tina Lavy, M

S, IB

CLC

Lactation Station

-$

Contract #

Contractor N

ame

Sponsored Area

Am

ountIn-K

indC

ash

SP

2018-25C

olusa Casino R

esortB

eer Garden S

tage &

Extrem

e Rodeo

5,000$

5,000

$

SP

2018-26G

range Coop

Grandstand A

rea and Livestock A

rea3,000

$

3,000$

S

P2018-27

Bonanza Inn

Room

s for Fair2,500

$

2,500$

SP

2018-28B

arbara LeVake

Extrem

e Rodeo

750$

750

$

SP

2018-29Jim

enez TruckingE

xtreme R

odeo750

$

750$

S

P2018-30

Joh and Alice M

ungerE

xtreme R

odeo750

$

750$

S

P2018-31

Montna Farm

sE

xtreme R

odeo750

$

750$

S

P2018-32

Matteoli B

rothersE

xtreme R

odeo750

$

750$

S

P2018-33

Yuba County W

ater Agency

Grandstand E

vents10,000

$

10,000$

S

P2018-34

N &

S Tractor

Yuba-Sutter Fair

2,500$

2,500

$

SP

2018-35V

alley Truck & Tractor C

o.Livestock A

rea1,500

$

1,500$

S

P2018-36

Sunsw

eet Grow

ers IncYuba-S

utter Fair1,500

$

1,500$

S

P2018-37

David S

hawE

xtreme R

odeo 750

$

750$

S

P2018-38

Twin P

eaks Agriculture Inc.

Yuba-Sutter Fair

750$

750

$

SP

2018-39Johl O

rchardsE

xtreme R

odeo750

$

750$

S

P2018-40

Triangle Properties

Extrem

e Rodeo

500$

500

$

2018 Sponsorship Agreements

2018 Standard Agreements

Page # 010

SP

2018-41S

ierra Central C

redit Union

Grandstand E

vents2,500

$

2,500$

SP

2018-42C

alifornia Industrial Rubber

Yuba-Sutter Fair

1,500$

1,500

$

SP

2018-43D

BI

Yuba-Sutter Fair

10,000$

10,000

$

SP

2018-44Friends of the Fair

Yuba-Sutter Fair

3,500$

3,500

$

Contract #

Business N

ame

Booth Size

CO

M2018-28-I

Friends of Fish and Gam

e10X20

CO

M2018-29-I

Eco G

uard Pest M

anagement

10X10C

CO

M2018-30-I

Infinity Energy

10X10

CO

M2018-31-I

Sutter C

ounty Sheriff's O

ffice10X10

CO

M2018-32-I

K D

esigners10X10

CO

M2018-33-I

Cam

paign to Elect S

ukh Sidhu

10X10C

CO

M2018-34-I

A&

M P

aparrazi Jewelry

10X10C

CO

M2018-35-I

GTN

California, LLC

10X10CC

OM

2018-36-IE

ast Meets W

est10X10C

CO

M2018-37-I

CA

NC

ELLED C

lick Heat

XXXC

OM

2018-38-IA

E P

hotographers10X10

CO

M2018-39-I

Blue Fountain W

ater10X20

CO

M2018-40-I

Usborne B

ooks and More

10X10C

OM

2018-41-IC

OR

E C

harter School

10X10

Contract #

Business N

ame

Booth Size

CO

M2018-17-O

Cascade P

ower

10X10

CO

M2018-18-O

Yuan Qiang Zheng

10X20

CO

M2018-19-O

Com

mittee to E

lect Brandon B

arne10X10

CO

M2018-20-O

Pipes P

lus10X10

Pipes, A

rtwork

Laser Shooting G

ame, hunter education info, hydroprow

er generation display, fishing &

hunting regulations, etc.

Pest C

ontrol Serv ices

Solar Installation

Info on Sheriff O

ffice Recruiting

Window

s, siding, bathrooms

Imfo m

aterials ,

Charter S

chool

Portrait S

pecialsW

ater Filtration and Water S

oftners

Solar E

nergy Consultations

Childresn's books, educational books, activity books

Product

2018 Inside Com

mercial Vendor Agreem

ents

$5 Jewelry

Travel Agency info

Unique H

andcarved Wood P

roductsR

eusable heat pads in various forms

Product2018 O

utside Com

mercial Agreem

ents

Sunglasses, H

ats, Toys, Fans

Cam

paign Booth

Page # 011

CO

M2018-21-O

Westhaven S

olar10X10

Solar lead generator

CO

M2018-22-O

Sanchez Jew

elry10X10

CO

M2018-23-O

Sapphire M

arketing Group

10X10C

anidates, brochures & prom

otional Items

2018 Concessions Agreem

entsC

ontract #C

oncessionB

ooth Size

CO

N2018-23

Top Notch C

oncession25'

CO

N2018-24

Top Notch C

oncessions25'

CO

N2018-25

Tabernaculo De A

doracion, Inc.10'

Contract #

Date

Contractor N

ame

Desc.

Building R

ent $Security

2018-1428/25/2018

Rogue P

romotions

Cage Fights

1,525$

948$

2018-143

11/10/2018H

arpal Sandhu

Pre W

edding510

$

519$

2018-144

12/1/2018A

ngela Jimenez

Wedding

660$

580

$

2018-1458/18-6/19

AeroS

TEM

Academ

yC

harter School

2018-14610/20/2018

Satpal S

inghB

irthday510

$

458$

2019 Interim R

ental Contract Agreem

entsC

ontract #D

ateC

ontractor Nam

eD

esc.B

uilding Rent $

Security2019-18

2/23/2019M

elissa Carrillo

Quince

765$

610

$

2019-193/9/2019

Harinder K

allu R

ecepttion 765

$

672$

2019-20

4/3/2019M

ayo Club Lam

bs Livestock S

how

1,345$

-$

2019-21

10/12/2019D

ora Mendoza

Quince

$765

951$

2019-223/16/2019

Yuba Co S

herrif Wom

ens P

osseD

inner $

765 -

$

2019-232/16/2019

Arielyn S

omera

Birthday

$510

580$

2019-24

3/2/2019M

aritza Cam

olingaQ

uince $

915 751

$

Chains, bracelets, rings, earrings, necklaces, tropical

blouses & dresses

2018 Interim R

ental Contract Agreem

ents

Product

Corn D

og, Avocado B

ites, Fried Pickle C

hips, Nachos, Fried

Veggies, Fries, D

rinksP

izza, Breadsticks, C

heesy Bread, M

eatball Sub S

andwich,

Pretzel w

/Cheese, N

achos, Churros, D

rinks

Thai Food

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2018ASSETS

Current Assets

Petty Cash 200$ Change Fund 500$ Cash Register-Entries -$ Cash-Operation FRSB -$ Operating - Feather River 3772006643 93,558$ Cash-Premium -$ Premium - FR 2,027$ LAIF-Umpqua Savings -$ Money Market - FR 200,917$ Certificate of Deposit - FR 252,343$ Cash-Livestock Auction -$ JLA - Money Market (#4863107308) -$ JLA - FR 26,313$ JLA - Feather River 3772006656 29,862$

605,721$ Accounts Receivable-Operating (839) Accounts Receivable- JLA 3,277 Deferred Charges -

Total Current Assets 608,159 Construction in Progress 14,280 Land 92,728 Building and Improvements 2,734,952 Accumulated Depreciation (2,063,622) 671,330 Equipment 107,027 Accumulated Depreciation (107,027) - Total Fixed Assets 778,338

Deferred Outflows of ResourcesDeferred Outflow of Resources 67,596 Total Deferred Outflows of Resources

Total Assets 1,454,093$

LIABILITIES & RETAINED EARNINGS

Liabilities

Accounts Payable 14,230$ Payroll Withholdings 6,677 Deferred Income 64,966 Guarantee Deposit 18,634 Compensated Absence Liab 42,057 JLA Consignment Account 0 Net Pension Liability 560,154

706,718$ Deferred Inflows of ResoucesDeferred Inflow of Resources 1,286 Total Deferred Inflows of Resources

Total Liabilities 708,004$

Retained EarningsNet Resources, Capital Assets - F&E Projects 8,840 Junior Livestock Auction 131,396 Net Resources, Operations 1,073,131 Net Reserve - GASB 68 Pension (493,844) State Allocation 44,670 State Allocation Training Reimbursement 30,891 Net Income/Loss From Operations (48,996)

Total Retained Earnings 746,088

TOTAL LIABILITIES & RETAINED EARNINGS 1,454,093$

YUBA-SUTTER FAIR, 13TH DAABALANCE SHEET

June 30, 2018

Page # 013

YUBA-SUTTER FAIR, 13TH DAAStatement of Operations

June 30, 2018

Acct. Current Mo Prior Year MoCurrent

YTD Prior YTD Budget Balance of % UsedNo. 6/30/18 6/30/17 6/30/18 6/30/17 2018 Budget 1905

OPERATING REVENUES:Admissions to Grounds 41000 9,802 9,743 14,978 17,303 190,000 175,022 8%Commercial Space 41500 2,792 5,775 14,480 13,350 26,000 11,520 56%Concessions 42000 15,752 13,230 21,678 23,615 170,000 148,322 13%Exhibits 43000 13,499 12,208 17,305 15,933 26,000 8,695 67%Horse Show 44000 70 55 100 75 0 -100 0%Fair Attractions 46000 1,040 0 3,213 11,053 58,000 54,787 6%Interim Attractions Revenue 46009 0 0 0 0 0 0 0%Miscellaneous Fair 47000 12,694 6,020 66,069 60,045 124,400 58,331 53%Miscellaneous Non-Fair Programs 47500 0 0 0 0 6,500 6,500 0%Interim Revenue 48000 26,456 11,911 173,798 161,740 341,500 167,702 51%Prior Year Revenue Adjustments 49000 0 0 0 0 0 0 0%Other Operating Revenue 49500 -55 4,055 0 5,372 7,500 7,500 0%

TOTAL OPERATING REVENUES: 82,050 62,997 311,621 308,485 949,900 638,279 33%

OPERATING EXPENDITURES:Administration 50000 27,256 26,567 145,799 154,800 319,320 173,521 46%Maintenance & General Operations 52000 38,011 29,953 174,247 145,527 340,190 165,943 51%Publicity 54000 0 509 1,123 3,877 32,545 31,422 3%Attendance Operations 56000 0 0 0 303 54,371 54,371 0%Miscellaneous Fair 57000 0 0 1,385 168 5,550 4,165 25%Misc Non-Fair Wages, Security 57200 9,597 8,608 32,955 21,983 124,064 91,109 27%Premiums 58000 2,473 1,412 2,473 1,412 11,450 8,977 22%Exhibits 63000 1,364 0 2,775 0 23,540 20,765 12%Horse Show 64000 0 0 -10 0 0 10 0%Fair Entertainment Expense 66000 0 0 30 672 112,700 112,670 0%Interim Entertainment Expense 66009 0 0 0 0 0 0 0%Equipment (Funded by Fair) 72300 0 0 0 0 0 0 0%Prior Year Expense Adjustments 80000 0 0 82 -60 0 -82 0%Cash (Over/Under) 85000 0 0 0 0 0 0 0%Capital Expenditures (Funded by Fair) 91000 0 0 0 0 0 0 0%Other Operating Expense 94500 0 0 0 0 0 0 0%

TOTAL OPERATING EXPEDITURES: 78,700 67,048 360,858 328,682 1,023,730 662,872 35%

Net Income/Loss from Operations 3,350 -4,051 -49,237 -20,196 0

State Allocation 2,661 42,009 44,670 42,009 0 0%State Allocation Training Reimbursement 0 0 30,891 2,661 0 0%Capital Project Reimbursement Fund 0 0 8,840 0 0 0%Net Gain/Loss Prior to Depreciation 6,011 37,958 26,324 24,474

Depreciation Expense 90000 0 0 0 0 56,018 56,018 0%Net Gain/Loss After Depreciation 6,011 37,958 26,324 24,474

Page # 014

Yuba-Sutter Fair

Raechelle Page 1

Monday, July 9, 2018 4:41:07PM

Trial Balance

Unit Of Measure: $

Current (6/1/2018 - 6/30/2018)

Account Debit Credit Ending BalanceBeginning Balance Net Activity

200.00 0.00 200.00 11100-0-A Petty Cash

500.00 500.00 500.00 0.00 11200-0-A Change Fund

93,558.37 13,866.81 79,304.90 93,171.71 79,691.56 11310-0-A Operating - Feather River 3772006643

2,026.93 10.00-10.00 2,036.93 11410-0-A Premium Account - Feather Ri -3772006685

200,917.26 41.28 41.28 200,875.98 11620-0-A Money Market - Feather Rive - 3778001930

252,343.08 0.00 252,343.08 11621-0-A Certificate of Deposit - FR 137700913

26,312.56 3.24 3.24 26,309.32 11702-2-A JLA Money Market - Feather River

29,862.30 4,280.08 689.92 4,970.00 25,582.22 11720-2-A JLA - Feather River 3772006656

3,276.67 0.00 3,276.67 13101-2-A JLA Account Receivable

150.00 0.00 150.00 13102-0-A Acct Receivable-Other/Returned Cks

0.00 0.00 86,010.71 86,010.71 0.00 13199-0-A AR-Misc.

988.63-0.00 988.63-13300-0-A Acct Receivable-Fair

67,596.21 0.00 67,596.21 16000-0-A Deferred Outflow of Resources

14,280.00 0.00 14,280.00 19000-0-A Construction in Progress

92,727.72 0.00 92,727.72 19100-0-A Land

2,734,951.53 0.00 2,734,951.53 19200-0-A Building and Improvements

2,063,621.59-0.00 2,063,621.59-19210-0-A Accum Deprec-Bldg/Improvements

107,026.71 0.00 107,026.71 19300-0-A Equipment

107,026.71-0.00 107,026.71-19310-0-A Accum Deprec-Equipment

0.00 0.00 48,553.10 48,553.10 0.00 20100-0-A PR Liability

0.00 0.00 95.00 95.00 0.00 21100-0-A Insurance Fees Collected

12,941.42-3,455.03-56,477.05 53,022.02 9,486.39-21200-0-A Accounts Payable

0.00 0.00 7,168.02 7,168.02 0.00 22300-0-A STATE RETIREMENT PAYABLE

656.94-329.95-1,114.17 784.22 326.99-22301-0-A PST

4,927.81-255.66-255.66 4,672.15-22303-0-A OPEB Withholding

0.00 0.00 1,522.85 1,522.85 0.00 22501-0-A FEDERAL WITHHOLDING

0.00 0.00 378.65 378.65 0.00 22502-0-A STATE WITHHOLDING

0.00 0.00 2,699.40 2,699.40 0.00 22503-0-A FICA TAX WITHHOLDING

0.00 0.00 977.82 977.82 0.00 22504-0-A MEDICARE WITHHOLDING

867.94 1,901.46 4,615.98 6,517.44 1,033.52-22505-0-A Medical Insurance W/,

1,057.33-146.20-323.70 177.50 911.13-22506-0-A DENTAL WITHHELD

533.13-106.48-533.13 426.65 426.65-22507-0-A Garnishment Payable

164.00-2.00 1,002.00 1,004.00 166.00-22605-0-A DEFERRED COMPENSATION PAYABLE

21.28-10.64-31.92 21.28 10.64-22606-0-A VISION PAYABLE

89.30-0.00 89.30-22607-0-A BASIC LIFE PAYABLE

94.96-0.00 98.32 98.32 94.96-22622-0-A IUOE

64,966.25-5,417.25-18,868.25 13,451.00 59,549.00-22800-0-A Deferred Income

18,634.00-634.00-2,634.00 2,000.00 18,000.00-24100-0-A Guarantee Deposits

42,056.79-0.00 42,056.79-24500-0-A Compensated Absence Expense

1,288.80-578.42-2,073.47 1,495.05 710.38-24800-0-A WC WITHHOLDING

118,575.63-0.00 118,575.63-25101-2-A JLA Reserve

0.11-0.00 0.11-25200-2-A JLA Consignment Account

1,286.22-0.00 1,286.22-25600-0-A Deferred Inflow of Resources

560,154.02-0.00 560,154.02-26000-0-A Net Pension Liability

1,073,131.29-0.00 1,073,131.29-29100-0-A Net Resources, Operations

493,844.03 0.00 493,844.03 29400-0-A Net Reserve - GASB 68 Pension

44,670.00-2,661.00-2,661.00 42,009.00-31200-0-A State Allocation

8,840.00-0.00 8,840.00-31900-0-A Capital Project Reimbursements

30,890.98-0.00 30,890.98-34000-0-A State Allocation Training

8,935.00-8,015.00-8,015.00 920.00-41001-0-A Discounted Livestock Admission

6,043.00-1,787.00-1,787.00 4,256.00-41002-0-A Adv Purchase Sales in Office

6,981.00-2,185.00-2,185.00 4,796.00-41500-0-A Commercial Outside Space

7,499.00-607.00-607.00 6,892.00-41501-0-A Commercial Inside Space

200.00-200.00-200.00 0.00 42102-0-A Carnival Pre-sale

13,545.00-12,145.00-12,145.00 1,400.00-42103-0-A Carnival LS Wristband

7,883.00-3,357.00-3,357.00 4,526.00-42200-0-A Food Concession

50.00-50.00-50.00 0.00 42201-0-A Food Stock Trailers

2,432.00-2,152.00-2,152.00 280.00-43101-0-A Entry Fees

3,375.00-2,700.00-2,700.00 675.00-43102-0-A Pageant Entry Fees

11,473.00-8,622.00-8,622.00 2,851.00-43103-0-A L/S Entry Fees

25.00-25.00-25.00 0.00 43300-0-A Other (Explain)

100.00-70.00-70.00 30.00-44200-0-A Horse Show-Entry/Stake Fees

Page # 015

Yuba-Sutter Fair

Raechelle Page 2


Trial Balance

Unit Of Measure: $

Current (6/1/2018 - 6/30/2018)


3,213.00-1,040.00-1,040.00 2,173.00-46700-0-A Interim Attraction

5,380.00-3,675.00-3,675.00 1,705.00-47101-0-A Discounted Parking Revenue

1,175.00-550.00-550.00 625.00-47300-0-A Utility Fee Reimbursements

14,540.00-4,330.00-4,330.00 10,210.00-47602-2-A JLA Sponsorship

44,335.00-5,085.00-5,085.00 39,250.00-47700-0-A Fairtime Camping Fee

1,429.00-1,134.00-1,134.00 295.00-47800-0-A Other Misc Fair

13,750.00-2,250.00-2,250.00 11,500.00-47901-0-A Fair Sponsorships

92,821.17-10,445.00-10,445.00 82,376.17-48101-0-A Building Rentals

7,600.00-800.00-800.00 6,800.00-48107-0-A Reservation Fee

8,960.00-3,750.00-3,750.00 5,210.00-48201-0-A Grounds Rentals

9,882.00-4,716.00-4,716.00 5,166.00-48215-0-A RV Parking Group

17,205.00-4,020.00-4,020.00 13,185.00-48216-0-A RV Parking Individual

23,223.00-1,264.00-1,264.00 21,959.00-48299-0-A Security Revenue

4,889.50-100.00-100.00 4,789.50-48301-0-A Equipment Rentals

5,597.43-533.00-533.00 5,064.43-48500-0-A Interim Reimbursements

3,860.79-828.46-828.46 3,032.33-48501-0-A Headstart Utilities Reimbursement

191.98-44.52-44.52 147.46-49510-0-A Interest Revenue

906.85 200.00 200.00 706.85 49526-0-A Misc Rebates/Refunds

715.00-100.00-100.00 615.00-49527-0-A Misc. Other Revenue

63,621.00 13,152.00 13,152.00 50,469.00 50100-0-A ADM Permanent Wages & Salaries

17,522.69 5,066.57 5,066.57 12,456.12 50110-0-A ADM Benefits

4,920.30 1,010.22 1,010.22 3,910.08 50120-0-A ADM Payroll Taxes

4,184.20 874.54 874.54 3,309.66 50130-0-A ADM Worker's Comp

6,924.18 1,423.60 1,423.60 5,500.58 50200-0-A ADM Temporary Wages

1,500.00 210.00 210.00 1,290.00 50400-0-A Professional Service

1,666.81 284.79 284.79 1,382.02 50402-0-A Bank Service Fees

1,718.99 0.00 1,718.99 50501-0-A Directors Expense

1,310.88 0.00 1,310.88 50601-0-A Employees Travel & Training

6,652.48 1,103.49 1,103.49 5,548.99 50701-0-A Supplies & Expenses

5,680.85 775.98 775.98 4,904.87 50801-0-A Telephone & Postage Expenses

2,436.00 376.00 376.00 2,060.00 50901-0-A Dues & Subscriptions

458.96 0.00 458.96 50903-0-A Interim Security Expenses

12,578.03 1,555.59 1,555.59 11,022.44 51001-0-A Insurance

9,016.73 1,295.12 1,295.12 7,721.61 51100-0-A ADM Misc. Other Expenses

766.98 127.83 127.83 639.15 51120-0-A Benefits OPEB

4,840.00 0.00 4,840.00 51200-0-A Unemployment Insurance

52,068.80 9,458.80 9,458.80 42,610.00 52100-0-A MN Permanent Wages

29,408.18 4,910.13 4,910.13 24,498.05 52110-0-A MN Benefits

3,801.13 709.16 709.16 3,091.97 52120-0-A MN Payroll Taxes

3,508.24 705.71 705.71 2,802.53 52130-0-A MN Worker's Compensation

7,404.94 2,302.85 2,302.85 5,102.09 52200-0-A MN Temporary Wages

978.00 164.00 164.00 814.00 52301-0-A MN Prof Services

233.88 13.98 13.98 219.90 52501-0-A MN Rentals

49,309.42 10,273.10 10,273.10 39,036.32 52802-0-A MN Power Water Gas

6,563.52 2,890.30 2,890.30 3,673.22 52901-0-A MN Equipment Maintenance

6,893.85 1,991.93 1,991.93 4,901.92 53001-0-A MN Building & Grounds Supplies

3,981.61 26.50 26.50 3,955.11 53002-0-A MN Building Maintenance Expense

3,000.00 3,000.00 3,000.00 0.00 53019-0-A Interim Other Expenses

5,171.48 1,564.19 1,564.19 3,607.29 53101-0-A MN Trash Removal

1,923.48 0.00 1,923.48 53201-0-A MN Miscellaneous Others

1,050.00 0.00 1,050.00 54400-0-A PUB Advertising Fairtime

72.83 0.00 72.83 54501-0-A PUB Promotion Expense Fairtime

1,384.72 0.00 1,384.72 56401-0-A Supplies & Expenses Fairtime

29,593.91 8,984.24 8,984.24 20,609.67 57200-0-A Interim Security

1,223.77 0.00 1,223.77 57202-0-A Interim Other - Christmas Fair Expense

428.22 119.23 119.23 308.99 57220-0-A Security Payroll Taxes

1,709.59 493.22 493.22 1,216.37 57230-0-A Security Worker's Compensation

71.50 0.00 71.50 57641-2-A JLA Fees - NPB BI BCF LCF LG

1,104.20 145.92 145.92 958.28 57645-2-A JLA Supplies & Expenses

544.00 544.00 544.00 0.00 57646-2-A JLA Trophies & Awards

2,472.75 2,472.75 2,472.75 0.00 58201-0-A Trophies, Medals, Ribons

2,774.95 1,364.00 1,364.00 1,410.95 63401-0-A EXH Supplies & Expenses

Page # 016

Yuba-Sutter Fair

Raechelle Page 3


Trial Balance

Unit Of Measure: $

Current (6/1/2018 - 6/30/2018)


10.00-0.00 10.00-64201-0-A Horse Show - Others

30.00 0.00 30.00 66702-0-A Pageant Fairtime Expenses

81.85 0.00 81.85 80000-0-A Prior Year Operating

Debits Credits Ending Balance$ Grand Totals Beginning Balance Net Activity

0.00 404,679.00 404,679.00 0.00 0.00

Page # 017

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13th district agricultural association / yuba-sutter ... · 13th district agricultural association...

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