04/21/23 LCBE/gcm

Department of Exceptional Department of Exceptional ChildrenChildren10-1110-11

Mid Year UpdateMid Year Update

Department of Exceptional Department of Exceptional ChildrenChildren10-1110-11

Mid Year UpdateMid Year UpdateLeslie County SchoolsLeslie County Schools

04/21/23 LCBE/gcm

Evaluations• All evaluations must be completed

in a timely manner.– To achieve, you must start early.– Be sure to use Eval checklist.– We never know who will be doing the

test.– Be sure everything is in the folder.– As of End of Year, evaluation will be

part of Teacher Evaluations.

04/21/23 LCBE/gcm

Evaluations• New Evaluation Checklist

• Include disability and sub category•List any attached reports needed

• Electronic Documents– SIB-R– Anecdotal Behavior Obs.– Include WIAT II Raw Scores

Evaluations• Behavior Observations

– Relevant– Ties to disability– Remember, They go to KDE.

• Time Frames– The 20-20-20 plan is out.– All re-evaluations need to be started

6 months prior to due date.– Complete/Incomplete folders

04/21/23 LCBE/gcm

Infinite Campus Updates

Copy Feature– Should only be used to amend a current IEP– Should not be used to develop a new

IEP

Fetch Classroom Teachers now loads schedule from active school year

Be sure to have regular teacher rights as view only to ensure they can view IEP’s

04/21/23 LCBE/gcm

Child Count Issues• All errors must be completed by 11-

30 to receive funding from KDE.• The names at the top are OK.• The names at the bottom have an

error as of 11-30-10.• Errors must be completed to receive

funding.

04/21/23 LCBE/gcm

04/21/23 LCBE/gcm

Child Count Errors• Each special education provider shall

verify every child on their caseload is on child count list emailed to their school.

• Please call if someone is not on the list.• Typically the following errors are most

common:– Unlocked IEP, ESR’s, incomplete ESR’s,

enrollment status in IEP.– Or, a combination of the above.

– Examples

KDE Corrective Action Plan (CAP) Update

• Student Specific instances of non-compliance were completed yesterday.

• 23 evaluations and 3 transition.• It was a job.

04/21/23 LCBE/gcm

CAPFolders have been reviewed for

eligibility. Results:• HL-36E/27NE 10RTI• WB-16E/33 13RTI• SE-26E/30NE 10RTI 19 BO• MVE-20E/33NE 24RTI 17 BO• LCMS-36E/27NE 5RTI• LCHS- 7E/71NE 2RTI60BO

04/21/23 LCBE/gcm

CAP Systemic Issues (E & LRE)

• Quarterly, the district shall provide written documentation to the DECS Team leader. This documentation shall include, but is not limited to copies of ARC evaluation planning meeting summaries, evaluation reports, eligibility determination meeting documents and revised IEPs.

04/21/23 LCBE/gcm

04/21/23 LCBE/gcm

• The district will develop a systemic process for reporting evaluation and eligibility data to parents.– This process shall include the

development of reports, monitoring of report for initial evaluation and reevaluation purposes, and collection of data to ensure compliance.

– Any separate reports written by related service personnel be referenced in the overall report. 

– Parents shall be provided a copy of the evaluation.

• The district must develop a system to train, monitor, and provide feedback on a regular basis to teachers in order to ensure all due process requirements are completed correctly, updated at least annually, and meets all regulatory requirements. – Teachers/providers will be

evaluated annually on Timely and accurate IEP’s and Evaluations.

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– The district must submit a district plan as well as a calendar of training, monitoring, and feedback to the team lead updated with each quarterly report.

– Documentation of routine due process monitoring and documentation of feedback (consisting of both district and cooperative level finding) must be submitted to team lead with quarterly reports.

04/21/23 LCBE/gcm

RTIDocumentation Required

– A minimum of 2/equivalent universal screens

– Relevant Research Based Interventions• Based on individual weaknesses supported by

data

– Progress monitoring bi weekly (CHARTED)– Pre approval required before referral

meeting•Data (In hand)

– Copies of all referrals sent to KDE

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Annotated Notice of Meeting

• See Handout

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Annotated Conference Summary

• See Handout

• Must be completed similar to Annotated examples

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Annotated IEP• See Handout• IEP’s must be Relevant to disability• Must be reviewed after January 11• Will be part of teacher Evaluation.• Checked @EOY with Child Count

Report and by E Weaver for folder.

04/21/23 LCBE/gcm

04/21/23 LCBE/gcm

“CAN DO”

• Questions• Comments• Suggestions