111075428 bank accounting

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B. Madhusudhan Rao SAP FICO TRAINING Bank Accounting

BANK ACCOUNTING

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INTRODUCTION

The component Bank Accounting is used to handle accountingtransactions that you process with your bank. It includes themanagement of bank aste! data" the c!eation and #!ocessing of incoming andoutgoing #a$ments.

All count!$ s#ecific cha!acte!istics such as the s#ecifications fo! manual andelect!onic #a$ment #!ocedu!es" #a$ment fo!ms o! data media can be f!eel$defined in this module.

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1. Creation of G/L Accounts T.code: F!!

G/L Account No. !!"!# $ %B& 'urrent Account

Click CreateButton

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a"e

#. Define $ouse Ban%s FI1#

SPROFinancial Accounting%ank Accounting%ank accounts&efine housebanks

()ample*

S%I ain

%!anch'Ai!#o!t Road

Cu!!ent A(C

)

S%I %T *a$out%!anch

Cu!!ent A(C )

+ouse Bank is a Bank that our company used ,or bankingpurposes

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SBI

Cu!!ent Account) Account I&

Cu!!ent Account+ Account I&

Cu!!ent Account, Account I&


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Let usconfi&ure a 'ouse (an%.

Enter Company code 1000

te) 1

Click *nter

te) #

C+ic% on

U)date t'e fo++o,in& fie+ds:-

$ouse (an%: This is the code for house bank. Gie an alpha numeric key.

!umeric is also possible.Ban% %e: Bank key is the Bank account number

C+ic% on Ta(and Enter the details as belo"mentioned.

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C+ic% on

te)

T'en C+ic% on Ban% Accounts Ta( and u)date t'efo++o,in& detai+s.

C+ic% on a"e.

. Create C'ec% Lots FC$I

SPROFinancial AccountingAccounts Recei-able and Accounts Pa$able

%usiness T!ansactionsOutgoing Pa$mentsAutomatic Outgoing Pa$ments

Pa$ment edia Check anagement &efine Numbe! Ranges fo! Checks

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In this step we give the check number range.


Then Click C'an&eTab or 0F2

It "ill #o to ne$t screen

Click !e" Entries Tab and update the %ields

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!ote: If you are usin# for &utomatic 'ayment pro#ram ( remoe the fla# of !on)

se*uential.

Click Continue Button

a"e.

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cenario: 1

3anua+ C'ec% U)dation for )a4ent docu4ent

12 Create C'ec% Lots FC$I

SPROFinancial AccountingAccounts Recei-able and Accounts Pa$able

%usiness T!ansactionsOutgoing Pa$mentsAutomatic Outgoing Pa$ments

Pa$ment edia Check anagement &efine Numbe! Ranges fo! Checks

In this step we give the check number range.


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Then Click C'an&eTab or 0F2

It "ill #o to ne$t screen

Click !e" Entries Tab and update the %ields

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!ote: If you are usin# for &utomatic 'ayment pro#ram ( remoe the fla# of !on)se*uential.

Selectin# the aboe che*ue bo$ #ies the fle$ibility to the end user to issue checks in

a non)se*uential +random, order.

Click Continue Button

a"e.

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#. 5urc'ase In"oice 5ostin& T.code: F-6SPRO Financial Accounting Accounts Pa$able &ocument nt!$ In-oiceGene!al

5ress *nter7 it ,i++ ta%e us to ne8t screen

5ress *nter

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. 3anua+ Out&oin& 5a4ent T.code: F- Accounting Financial Accounting Accounts Pa$able &ocument nt!$ Outgoing Pa$ment

Functiona+it-sin# this transaction code you can post a endor payment manually and clear the

open items. Sometimes you "ant to make an immediate payment to a sin#le endor(

in such a case this is faster method of makin# payment rather than e$ecutin#

payment pro#ram.

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. 3anua+ C'ec% U)dation T.code: FC$ Accounting Financial Accounting Accounts Pa$able n-i!onment Check

Info!mationC!eateanual Checks

Functiona+it

This transaction allo"s you to +in% manually issued checks "ith the paymentdocuments

cenario

& manual check "as issued immediately to a endor "ithout postin# into the system.

The payment document is no" posted in the system. ou no" need to link the checkissued outside the system to this payment document.

Re9uire4ents

ou need to manually post a payment document before you can use this transaction.

T'e c'e9ue nu4(er ,e 'a"e assi&ned to a 5a4ent docu4ent

5ress *nter

a"e.

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6. Dis)+a C'e9ue Re&ister T.code: FC$N

Accounting

Financial Accounting

Accounts Pa$able

n-i!onment

CheckInfo!mation&is#la$Check Registe!

C+ic% *8ecute

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. U)dation of *ncas'4ent Date T.code: FC$ Accounting Financial Accounting Accounts Pa$able n-i!onment CheckInfo!mationChangeAdditional Info!mation(Cash

Che*ue encashment date / today days

23.04.200560.04.2005

!ote: The encashment date represents the date of actual encashment of che*ue by

the endor. It does need not be the same as alue date.

5ress *nter

U)date t'e encas'4ent date and a"e

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. Dis)+a C'e9ue Re&ister T.code: FC$N Accounting Financial Accounting Accounts Pa$able n-i!onment Check

Info!mation&is#la$Check Registe!

C+ic% *8ecute

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cenario: #

Un used c'ec%s cance++ation

Cance++ation of unused c'e9ues

Unused c'e9ues 0C'e9ue t'at 'a"e not (een issued2 4a 'a"e to (e

cance++ed due to a "ariet of reasons.

Incorrect entries

7estroyed due to %ire( %loods etc.

7ama#ed or torn

Theft or lost

8r some other reasons

If ou ,ant to cance+ t'e unused c'e9ues it is 4andator to 4ention a ;


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C+ic%


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cenario:

Cance++ation of issued c'e9ues 0,it' re"ersa+ of 5a4ent

docu4ent2

1. 5urc'ase In"oice 5ostin& T.code: F-6SPRO Financial Accounting Accounts Pa$able &ocument nt!$ In-oiceGene!al

5ress *nter

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5ress *nter

a"e

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C+ic% *8ecute

. 3anua+ Out&oin& 5a4ent T.code: F- Accounting Financial Accounting Accounts Pa$able &ocument nt!$ Outgoing Pa$ment

Functiona+it-sin# this transaction code you can post a endor payment manually and clear the

open items. Sometimes you "ant to make an immediate payment to a sin#le endor(

in such a case this is faster method of makin# payment rather than e$ecutin#payment pro#ram.

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C+ic% 5rocess O)en Ite4s

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a"e

6. 3anua+ C'ec% U)dation T.code: FC$ Accounting Financial Accounting Accounts Pa$able n-i!onment Check

Info!mationC!eateanual Checks

Functiona+it

This transaction allo"s you to +in% manually issued checks "ith the payment

documents

cenario

& manual check "as issued immediately to a endor "ithout postin# into the system.The payment document is no" posted in the system. ou no" need to link the check

issued outside the system to this payment document.

a"e

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. Dis)+a C'e9ue Re&ister T.code: FC$N

Accounting Financial Accounting Accounts Pa$able n-i!onment CheckInfo!mation&is#la$Check Registe!

C+ic% *8ecute

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>. Cance++ation of issued c'e9ue ,it' re"ersa+ of )a4entdocu4ent FC$?Accounting Financial Accounting Accounts Pa$able n-i!onment 0oid

Cancel Pa$ment

5ress *nter and C+ic% Cance+ 5a4ent

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8) GL Account Line Ite4 C'an&e/Dis)+a T.code: FB!#/FB!&ccountin# %inancial &ccountin# General 9ed#er 7ocument

Chan#e7isplay

Docu4ent Re"ersed

@.


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1!. Dis)+a C'e9ue Re&ister T.code: FC$N Accounting Financial Accounting Accounts Pa$able n-i!onment Check

Info!mation&is#la$Check Registe!

C+ic% *8ecute

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CA$ OURNAL

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Cash ;ournal is used for transactions "hich are petty in nature. +'etty cash book,.

%or maintainin# petty e$penses cash ;ournal transactions are recorded.

Cash ;ournal confi#uration starts "ith T.code < %BC=C0( %BC=C1( %BC=C2( %BC=C6

and cash ;ournal transactions are entered at FBC

If "e hae more than 1 branch( "e can maintain separate cash book for each

branch. %irst Create the G9 !umber separately and then link the G9 number "itheach cash ;ournal.

In cash ;ournal "e need to create business transactions first( like reenue items ande$pense items based on these transactions "e "ill make postin#s in cash ;ournal.

>e can easily tally the cash receipts and payments? system sho"s the total cashreceipts and payments. >e can maintain check receipts also.

If "e create the business transactions for indiidual e$pincome.

>e can classify the payments e$penditure "ise.

!ote:

1, Cash =ournals are created at the Company code leel.2, ou can@t make entries in a cash ;ournal "ith a postin# date in future.

Ao"eer you can make entries "ith a postin# 7ate in the past.

3) ou select the Check Bo$ 'ost &utomatically in the G9 &ccount masterrecord of the cash account that linked to a Cash =ournal. This "ill preent anyaccidental postin#s to the concern G9 &ccount from outside the Cash =ournal.

T'ere are t'ree ta(s in an Cas' ourna+.

1) Cash 'ayments Tab2, Cash Deceipts Tab

6, Incomin# Che*ues Tab

&ll the transactions entered in the Cash =ournal are #rouped into the follo"in#system defined Business Transaction Cate&ories.

1) ;*= Cas' *8)enses#2 ;R= Cas' Re"enues

2 ;B= Cas' De)osit ,it' Ban%62 ;C= Cas' ,it'dra,a+ fro4 Ban%

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2 ;D= Cas' 5a4ents fro4/to Custo4ers2 ;K= Cas' 5a4ents fro4/to


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Create so4e 4ore G/L Accounts for Business Transactions

G/LAccount

Co.Code

AccountGrou)

5Ltate4entacct t)e

Ba+ances'eetAccount GL Lon& Te8t

AccountCurrenc

LineIte4Dis)+a

ortKe

Fie+dtatusGrou)

00620 1000 E$penses F8ffice Stationary

E$penses I!D $ 1 G00

00621 1000 E$penses F Cafeteria E$penses I!D $ 1 G00

600001 1000 Income F Cash Sales I!D $ 1 G025

200141 1000 &ssets FState Bank of

ysore I!D $ 1 G004

200142 1000 &ssets F Std Charted Bank I!D $ 1 G004

# Create Cas' ourna+ FBCC!IG %inancial &ccountin# Bank &ccountin# Business Transactions Cash =ournal Setup Cash =ournal

C+ic% Ne, *ntries and u)date t'e fo++o,in&

a"e

Create Nu4(er Ran&es for Cas' ourna+ Docu4ents FBCC1IG %inancial &ccountin# Bank &ccountin# Business Transactions Cash =ournal 7efine !umber Dan#e Interal for Cash =ournal 7ocuments

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C+ic% C'an&e Inter"a+s and Insert Inter"a+7 it ta%es to ne8t screen

a"e.

6 Create Business Transactions FBCC#IG %inancial &ccountin# Bank &ccountin# Business Transactions Cash =ournal Create( Chan#e( 7elete Business Transactions

C+ic% Ne, *ntries and u)date t'e fo++o,in&.

a"e

Note:The G9 &ccounts mentioned aboe are default G9 &ccounts correspondin# to each

business transactions. If you select &ccount modifier a#ainst a #ien businesstransaction( then the user is free to modify the default G9 &ccount "hen enterin#

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the transactions( then the user is free to modify the G9 &ccount "hen enterin# thetransaction.

If this check bo$ is not selected( then the particular business transaction is al"aysposted to the Specified default G9 &ccount( "hich is non)modifiable.

*nter Business Transactions in a Cas' ourna+ FBC&ccountin# %inancial &ccountin# Banks Incomin#s Cash =ournal

Fro4 t'e 4enu se+ect: *8tras C'an&e cas' ourna+

5ress *nter

Click and -pdate the follo"in#

Enter and

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Click Tab

Enter and

T'en C+ic%

Note:Red Li&'t< Cash =ournal has not yet been saed.

e++o, Li&'tE Cash =ournal has been saed in the cash ;ournal but not yet postedto the Cash =ournal account.

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Green Li&'t - Cash ;ournal has been saed and also posted to the books ofaccounts.

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6. GL Account Line Ite4 Dis)+a T.code: FBLNThis T.code is used to ie" a G9 account line items for a particular account.

>e can see the Cash Balance in the Cash Balance &ccount

111075428 bank accounting

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