102_bb_configguide_en_de.doc
DESCRIPTION
SAP Best Practice MaterialTRANSCRIPT
EHP4 for SAP ERP 6.0
December 2009
English
External Financial Accounting Basics (102)
SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany
Building Block Configuration Guide
SAP Best Practices External Financial Accounting Basics (102): Configuration Guide
Copyright
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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide
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Content
External Financial Accounting Basics.....................................................................................10
1 Purpose........................................................................................................................... 10
2 Preparation...................................................................................................................... 10
2.1 Prerequisites..........................................................................................................10
3 Configuration...................................................................................................................10
3.1 General Settings (from 'SAP NetWeaver').............................................................10
3.1.1 Set Countries.....................................................................................................10
3.1.1.1 Set Country-Specific Checks.........................................................................10
3.2 Financial Accounting Global Settings (New)..........................................................12
3.2.1 Ledgers.............................................................................................................12
3.2.1.1 Fields............................................................................................................12
3.2.1.1.1 Define Field Status Variants - Field status variants.............................12
3.2.1.2 Define Field Status Variants (part 'Field Status Groups')..............................12
3.2.1.2.1 Assigning Company Code to Field Status Variants.............................13
3.2.1.3 Ledger...........................................................................................................13
3.2.1.3.1 Define Currencies of Leading Ledger..................................................13
3.2.1.4 Fiscal Year and Posting Periods...................................................................14
3.2.1.4.1 Maintain Fiscal Year Variant................................................................14
3.2.1.4.2 Posting Periods....................................................................................14
3.2.1.4.2.1 Define Variants for Open Posting Periods....................................143.2.1.4.2.2 Assign Variants to Company Code...............................................143.2.1.4.2.3 Open and close posting periods...................................................15
3.2.1.5 Parallel Accounting.......................................................................................16
3.2.1.5.1 Defining Accounting Principles............................................................16
3.2.1.5.2 Assign Accounting Principle to Ledger Groups....................................16
3.2.1.6 Real-Time Integration of Controlling with Financial Accounting....................17
3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes............17
3.2.2 Global Parameters for Company Code..............................................................17
3.2.2.1 Enter Global Parameters (additional details).................................................17
3.2.2.2 Tax................................................................................................................19
3.2.2.2.1 Define Foreign VAT Registration Numbers..........................................19
3.2.3 Document..........................................................................................................19
3.2.3.1 Document Number Ranges...........................................................................19
3.2.3.1.1 Documents in Entry View.....................................................................19
3.2.3.1.1.1 Define Document Number Ranges for Entry View........................19
3.2.3.1.2 Documents in General Ledger View....................................................21
3.2.3.1.2.1 Define Document Number Ranges for General Ledger View.......21
3.2.3.2 Document Types...........................................................................................22
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3.2.3.2.1 Define Document Types for Entry View...............................................22
3.2.3.3 Define Posting Keys......................................................................................24
3.2.3.4 Rules for Changing Documents....................................................................27
3.2.3.4.1 Document Change Rules, Line Item....................................................27
3.2.3.5 Tolerance Groups.........................................................................................28
3.2.3.5.1 Define Tolerance Groups for Employees.............................................28
3.2.3.6 Default Values...............................................................................................29
3.2.3.6.1 Change Message Control for Document Processing...........................29
3.2.4 Tax on Sales / Purchases..................................................................................30
3.2.4.1 Calculation....................................................................................................30
3.2.4.1.1 Define Tax Keys..................................................................................30
3.2.4.1.2 Define Tax Code Names......................................................................31
3.2.4.1.3 Import/Create Tax Codes.....................................................................32
3.2.4.2 Posting..........................................................................................................33
3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions................................33
3.2.5 Correspondence................................................................................................34
3.2.5.1 Assign Programs for Correspondence Types................................................34
3.2.5.2 Define Sender Details for Correspondence Form.........................................34
3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')................35
3.3.1 Master Data.......................................................................................................35
3.3.1.1 G/L Accounts.................................................................................................35
3.3.1.1.1 Preparations........................................................................................35
3.3.1.1.1.1 Edit Chart of Accounts List...........................................................35
3.3.1.1.2 Transport Chart of Accounts................................................................36
3.3.1.1.2.1 Define Account Group..................................................................363.3.1.1.2.2 Create Accounts...........................................................................373.3.1.1.2.3 Define Account Determination for Real-Time Integration..............373.3.1.1.2.4 Define Account for Exchange Rate Difference Posting.................383.3.1.1.2.5 Create Accounts for Clearing Differences.....................................383.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting.....393.3.1.1.2.7 Define Retained Earnings Account...............................................393.3.1.1.2.8 Define Accounts for Materials Management.................................403.3.1.1.2.9 Define Income Statement Accounts.............................................403.3.1.1.2.10 Define Balance Sheet Accounts.................................................413.3.1.1.2.11 Define Accounts for Net Procedure............................................423.3.1.1.2.12 Define Accounts for Cash Discount Taken.................................433.3.1.1.2.13 Define Accounts for Lost Cash Discount....................................433.3.1.1.2.14 Define Accounts for Overpayments / Underpayments................443.3.1.1.2.15 Define Account for Rounding Differences...................................443.3.1.1.2.16 Define Accounts for Payment Differences with Altern. Currency 453.3.1.1.2.17 Define Accounts for Bank Charges (Vendors)............................453.3.1.1.2.18 Define Accounts for Cash Discount Granted..............................463.3.1.1.2.19 Define Accounts for Tax Clearing...............................................463.3.1.1.2.20 Define Accounts for Automatic Offsetting Entry..........................473.3.1.1.2.21 Define Accounts for Bill of Exchange Transactions....................483.3.1.1.2.22 Define Tax Accounts...................................................................483.3.1.1.2.23 Prepare Automatic Postings for Foreign Currency Valuation......503.3.1.1.2.24 Define Adjustment Accounts for GR/IR Clearing........................52
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3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity 533.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts 553.3.1.1.2.27 Define Alternative Reconciliation Account for Customers...........563.3.1.1.2.28 Define Alternative Reconciliation Account for Vendors...............583.3.1.1.2.29 Define Accounts for Customer Down Payments.........................593.3.1.1.2.30 Define Accounts for Vendor Down Payments.............................603.3.1.1.2.31 Specify Accounts for Subsequent Adjustment............................613.3.1.1.2.32 A/R: Calculation of Interest on Arrears.......................................633.3.1.1.2.33 Define Accounts for Value Adjustments......................................63
3.3.2 Business Transactions......................................................................................67
3.3.2.1 Open Item Clearing.......................................................................................67
3.3.2.1.1 Prepare Automatic Clearing.................................................................67
3.3.2.1.2 Define Tolerance Groups for G/L Accounts.........................................68
3.3.2.2 Bank Account Interest Calculation................................................................68
3.3.2.2.1 Interest Calculation Global Settings.....................................................68
3.3.2.2.1.1 Define Interest Calculation Types.................................................68
3.3.2.3 Adjustment Posting/Reversal........................................................................69
3.3.2.3.1 Permit Negative Posting......................................................................69
3.3.2.3.2 Define Reasons for Reversal...............................................................70
3.3.3 Periodic Processing...........................................................................................70
3.3.3.1 Report...........................................................................................................70
3.3.3.1.1 German Foreign Trade Regulations....................................................70
3.3.3.1.1.1 Enter Company Data for German Foreign Trade Regulations......70
3.4 ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE....................................72
3.4.1 Customer Accounts...........................................................................................72
3.4.1.1 Master Data...................................................................................................72
3.4.1.1.1 Preparations for Creating Customer Master Data................................72
3.4.1.1.1.1 Create Number Ranges for Customer Accounts..........................723.4.1.1.1.2 Define Account Groups with Screen Layout (Customers).............733.4.1.1.1.3 Assign Number Ranges to Customer Account Groups.................74
3.4.1.2 Line Items......................................................................................................75
3.4.1.2.1 Display Line Items...............................................................................75
3.4.1.2.1.1 Define Line Layout........................................................................753.4.1.2.1.2 Choose Additional Fields..............................................................76
3.4.2 Vendor accounts...............................................................................................77
3.4.2.1 Master Data...................................................................................................77
3.4.2.1.1 Preparations for Creating Vendor Master Data....................................77
3.4.2.1.1.1 Define Accounting Clerks.............................................................773.4.2.1.1.2 Create Number Ranges for Vendor Accounts..............................773.4.2.1.1.3 Define Account Groups with Screen Layout (Vendors).................783.4.2.1.1.4 Define Screen Layout per Activity (Vendors)................................79
3.4.3 Business Transactions......................................................................................79
3.4.3.1 Incoming Invoices/Credit Memos..................................................................79
3.4.3.1.1 Maintain Terms of Payment.................................................................79
3.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy............................................80
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3.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos.............80
3.4.3.2 Outgoing Payments.......................................................................................81
3.4.3.3 Outgoing Payments Global Settings.............................................................81
3.4.3.3.1 Define Posting Keys for Clearing.........................................................81
3.4.3.3.2 Define Payment Block Reasons..........................................................82
3.4.3.3.3 Define Default Values for Payment Block............................................83
3.4.3.3.4 Manual Outgoing Payments.................................................................83
3.4.3.3.4.1 Define Tolerances (Customers and Vendors)...............................833.4.3.3.4.2 Define Reason Codes (Manual Outgoing Payments)...................84
3.4.3.4 Automatic Outgoing Payments......................................................................85
3.4.3.4.1 Payment Method/Bank Selection for Payment Program......................85
3.4.3.4.1.1 Set Up All Company Codes for Payment Transactions................853.4.3.4.1.2 Set Up Paying Company Codes for Payment Transactions.........863.4.3.4.1.3 Set Up Payment Methods per Country for Payment Transactions873.4.3.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions893.4.3.4.1.5 Create Bank Master Data.............................................................913.4.3.4.1.6 Define House Banks - House Banks............................................943.4.3.4.1.7 Define House Banks - Bank Accounts..........................................953.4.3.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order 963.4.3.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts 973.4.3.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts 983.4.3.4.1.11 Set Up Bank Determination for Payment Transactions: Value Date 99
3.4.3.4.2 Payment Media..................................................................................100
3.4.3.4.2.1 Define Sender Details for Payment Forms.................................1003.4.3.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method 1003.4.3.4.2.3 Define Instruction Keys...............................................................101
3.4.3.5 Dunning.......................................................................................................102
3.4.3.5.1 Basic Settings for Dunning.................................................................102
3.4.3.5.1.1 Define Dunning Block Reasons..................................................102
3.4.3.6 Dunning Procedure.....................................................................................103
3.4.3.6.1 Define Dunning Procedures...............................................................103
3.4.3.6.1.1 Define Dunning Procedures (Dunning Control)..........................1073.4.3.6.1.2 Define Interest Rates..................................................................107
3.4.3.6.2 Printout..............................................................................................108
3.4.3.6.2.1 Allow Dunning with SmartForms.................................................108
3.4.3.7 Interest Calculation.....................................................................................109
3.4.3.7.1 Interest Calculation............................................................................109
3.4.3.7.1.1 Define Reference Interest Rates................................................1093.4.3.7.1.2 Define Time-Based Terms..........................................................1103.4.3.7.1.3 Enter Interest Values..................................................................110
3.4.3.7.2 Interest Posting..................................................................................111
3.4.3.7.2.1 A/R: Calculation of Interest on Arrears.......................................111
3.4.3.8 Closing........................................................................................................112
3.4.3.8.1 Count.................................................................................................112
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3.4.3.8.1.1 Define Reply Addresses for Balance Confirmation.....................112
3.5 Bank Accounting..................................................................................................113
3.5.1 Bank Accounts................................................................................................113
3.5.1.1 Update House Bank Account with House Bank ID......................................113
3.5.2 Business Transactions....................................................................................114
3.5.2.1 Define Variants............................................................................................114
3.5.2.1.1 Define Variants for Check Deposit.....................................................114
3.5.2.1.2 Define Variants for Manual Bank Statement......................................115
3.5.2.1.3 Define Variants for G/L Items.............................................................116
3.5.2.2 Payment Transactions................................................................................117
3.5.2.2.1 Manual Bank Statement.....................................................................117
3.5.2.2.1.1 Make Global Settings for Electronic Bank Statement.................1173.5.2.2.1.2 Create and Assign Business Transactions.................................124
3.5.2.2.2 Electronic Bank Statement.................................................................125
3.5.2.2.2.1 Define Program and Variant Selection........................................125
3.5.3 Import and assign Reporting Variants.............................................................126
3.5.3.1 Reporting Variants......................................................................................126
3.5.3.2 Reporting Variants Payment Media (program SAPFPAYM).......................127
3.5.3.3 Assign Selection Variants...........................................................................129
3.6 Period End Activities............................................................................................129
3.6.1 Bank-Account Interest Calculation..................................................................129
3.6.1.1 Prepare Account Balance Interest Calculation............................................129
3.6.1.2 Define Reference Interest Rates.................................................................130
3.6.1.3 Define Time-Dependent Terms...................................................................130
3.6.1.4 Enter Interest Values...................................................................................130
3.6.1.5 Prepare G/L Account Balance Interest Calculation.....................................130
3.6.1.5.1 Prepare G/L Accnt. Balance Interest Calc. - Control Data.................130
3.6.1.5.2 Prepare G/L Accnt. Balance Interest Calc. - Posting Rules...............131
3.6.1.5.3 Prepare G/L Accnt. Balance Interest Calc. – Account Determination 132
3.6.1.5.4 Prepare G/L Accnt. Balance Interest Calc. - Account Symbols..........132
3.6.1.5.5 Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions.........................................................................................................133
3.6.2 Valuate............................................................................................................134
3.6.2.1 Foreign Currency Valuation Methods..........................................................134
3.6.2.2 Define Valuation Areas...............................................................................136
3.6.2.3 Assign Valuation Areas and Accounting Principles.....................................136
3.6.2.4 Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences.................................................................................................................137
3.6.2.5 Foreign Currency Valuation: Account balances..........................................137
3.6.2.6 Discounting of Long-Term Receivables, Payables, and Provisions............137
3.6.2.6.1 Define Calculation Methods...............................................................137
3.6.2.6.2 Define Interest Rates.........................................................................138
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3.6.2.6.3 Assign Transaction Types to Actions.................................................139
3.6.2.6.4 Maintain Transaction Types for Consolidation...................................140
3.6.2.6.5 Assign Actions to Transaction Types (Automatic Postings)...............140
3.6.2.6.6 Define Accounts for Value Adjustments.............................................141
3.6.2.7 Define Sort Method / Adjustment Accounts for Regrouping Receivables/Payables................................................................................................142
3.6.2.8 Def. Sort Meth. and Adjustment Accts - Receivables..................................142
3.6.2.9 Def. Sort Meth. and Adjustment Accts - Payables.......................................143
3.6.2.9.1 Adjustment Accounts for Receivables/Payables by Maturity.............144
3.6.2.9.1.1 Define Adjustment Accounts for Receivables/Payables by Maturity (posting key)1443.6.2.9.1.2 Define Adjustment Accounts for Receivables/Payables by Maturity
145
3.6.2.9.2 Adjustment Accounts for Changed Reconciliation Accounts..............145
3.6.2.9.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: Posting Keys 1453.6.2.9.2.2 Define Adjustment Accounts for Changed Reconciliation Accounts
145
3.6.2.9.3 Define Alternative Reconciliation Account for Customers..................146
3.6.2.9.3.1 Define Alternative Reconciliation Account for Customers - Special G/L Accounts...................................................................................................1463.6.2.9.3.2 Def. Alternative Reconciliation Accnt. f. Customers - Special G/L Indicator (Names, Properties)..........................................................................146
3.6.3 Period End Reporting......................................................................................147
3.6.3.1 Entering Company Data for German Foreign Trade Regulations................147
3.6.3.2 Creating Financial Statement Version.........................................................147
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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide
External Financial Accounting Basics
1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.
If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the installation guide of this building block.
2 Preparation
2.1 PrerequisitesBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the building block prerequisite matrix (Prerequisites_Matrix_[xx]_EN_DE.xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BL refers to the SAP Best Practices Baseline Package: Prerequisites_Matrix_BL_EN_DE.xls). This document can be found on the SAP Best Practices documentation DVD in the folder ..\BBLibrary\Documentation\.
3 Configuration
3.1 General Settings (from 'SAP NetWeaver')
3.1.1 Set Countries
3.1.1.1 Set Country-Specific Checks
UseThe purpose of this activity is to include rules for checking the
Bank data
Postal data
Control data
Normally in the SAP standard delivery system, all countries are defined according to the international ISO standard. In case the rules have to be changed the following activity is necessary. In Best Practices the rules of FR and US have to be changed.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu SAP NetWeaver General Settings Set Countries Set Country-Specific Checks
Transaction code OY17
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2. On the Change View “Field Country Field Checks”: Overview screen select country FR
3. On the Change View “Field Country Field Checks”: Details screen, make the following entries
Field name Description User action and values Note
Bank Key 4
Postal code length
Length: 5
Checking rule: 4
Bank account number
Length: 11
Checking rule: 3
Bank number length
Length: 10
Checking rule: 4
Post bank acct. no
Length: 10
Checking rule: 1
VAT registration no
Length: 13
Checking rule: 3
Length of bank key
Length: 11
other data <select>
Postal code req. entry
<select>
4. Select back (F3).
5. On the Change View “Field Country Field Checks”: Overview screen select country US
6. On the Change View “Field Country Field Checks”: Details screen, make the following entries
Field name Description User action and values Note
Bank Key 4
Postal code length
Length: 10
Checking rule: 1
Bank account number
Length: 17
Checking rule: 6
Bank number length
Length: 9
Checking rule: 6
Post bank acct. no
Length: 10
Checking rule: 6
Tax Number 1 Length: 11
Checking rule: 5
Tax Number 2 Length: 10
Checking rule: 5
VAT registration no
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Field name Description User action and values Note
Length of bank key
Length: 11
Bank data <select>
Postal code req. entry
<select>
7. Select save (CTRL+S).
3.2 Financial Accounting Global Settings (New)
3.2.1 Ledgers
3.2.1.1 Fields
3.2.1.1.1 Define Field Status Variants - Field status variants
UseIn this activity you create a field status variant with the corresponding field status groups
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status Variants
Transaction code OBC4
. Select the field status variant “0001”.
2. Choose Copy as… .
3. Make the following entries:
FStV Field status name
0010 Field Status BP
4. Go to the next activity.
3.2.1.2 Define Field Status Variants (part 'Field Status Groups')
UseIn this activity you create the field status groups.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fields Define Field Status
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Variants
Transaction code OBC4
2. Select the field status variant “0010”.
3. On the Specify object to be copied screen, Select copy all.
4. Save your entries.
3.2.1.2.1 Assigning Company Code to Field Status Variants
UseIn this activity you assign the company code to the field status variant.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fields Assign Company Code to Field Status Variants
Transaction code OBC5
2. Make the following entries for company code 1000:
Company Code Field Status Variant
1000 0010
3. Save your entries.
3.2.1.3 Ledger
3.2.1.3.1 Define Currencies of Leading Ledger
UseIn this IMG activity, you specify the currencies to be applied in the leading ledger. You can make the following settings for each company code:
The local currency (as company code currency) is specified in the company code settings.
You can define one or two additional local currencies that you store per company code parallel to the first local currency.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Ledger Define Currencies of Leading Ledger
Transaction code OB22
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2. On the Change View ”Additional Local currencies for Company Code”: Overview screen select company code 1000 and choose Details.
3. On the Change View ”Additional Local Currencies for Company Code”: Details screen make the following entries:
2nd local Currency
Exchange Rate Type
Source Currency
Type of Translation
30 EURX 1 3
4. Choose Save.
5. Chose Back.
3.2.1.4 Fiscal Year and Posting Periods
3.2.1.4.1 Maintain Fiscal Year Variant
Use
This activity is only necessary, if the standard fiscal year variants cannot be used.
For Baseline the standard customizing is required with fiscal year variant K4.
3.2.1.4.2 Posting Periods
3.2.1.4.2.1 Define Variants for Open Posting Periods
UseIn this activity, you define variants for open posting periods.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Define Variants for Open Posting Periods
Transaction code OBBO
2. On the Change View “Posting Periods: Define Variants”: Overview screen make the following entries:
Field name Description User action and values Note
Variant 0010
Name Variant 0010
3. Save your entry.
3.2.1.4.2.2 Assign Variants to Company Code
Use
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In this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Assign Variants to Company Code
Transaction code OBBP
2. On the Change View “Assign Com.Code-> Posting Period Variants”: Overview screen make the following entries:
Field name Description User action and values Note
CoCd Company Code 1000
Variant 0010
3. Save your entries.
3.2.1.4.2.3 Open and close posting periods
Use
In this activity, you can specify which periods are open for posting for each variant. You have two time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year.
You close a period by selecting the period specifications so that the period to be closed does not fall within them.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close Posting Periods
Transaction code OB52
2. On the Change View “Posting Periods: Specify Time Intervals”:Overview screen make the following entries:
Var. A To accountFrom per. 1 Year
To period Year
From per. 2 Year
To period Year
0001 + 1 2000 12 2010 13 2000 16 20100001 A ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 20100001 D ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 20100001 K ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 20100001 M ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 20100001 S ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2010
3. Save your entries.
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3.2.1.5 Parallel Accounting
3.2.1.5.1 Defining Accounting Principles
UseIn this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles.
For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IFRS/US-GAAP.
For Baseline Germany the HGB principle is necessary.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Define Accounting Principles
Transaction code S_PL0_86000069
2. On the Change View “Accounting Principles”: Overview screen make the following entries:
Field name Description User action and values Note
ACC Accounting Principle
HGB
Name/Description of Accounting Principle
Local GAAP Germany
3. Save your entry.
3.2.1.5.2 Assign Accounting Principle to Ledger Groups
UseIn this IMG activity, you assign the desired ledger group to your accounting principles.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Parallel Accounting Assign Accounting Principle to Ledger Groups
Transaction code S_PL0_86000070
2. On the Change View “Assignment of Accounting Principle to Target Ledger Group”: Overview screen make the following entries:
Field name Description User action and values Note
Accounting HGB
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Field name Description User action and values Note
Target Ledger Group
0L
3. Save your entry.
3.2.1.6 Real-Time Integration of Controlling with Financial Accounting
3.2.1.6.1 Assign Variants for Real-Time Integration to Company Codes
UseIn this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Assign Variants for Real-Time Integration to Company Codes
Transaction code S_ELN_06000003
2. On the Change View “Assignment of Variants for Real-Time Integration for CoCo screen make the following entries:
Field name Description User action and values Note
Company Code 1000
Variant for Real-Time Integration
0001 Standard-Variant
3. Save your entry.
3.2.2 Global Parameters for Company Code
3.2.2.1 Enter Global Parameters (additional details)
Use
In this activity, you can make various global specifications for the company code. In addition, you can look at the most important specifications of the company code at any time in the overview. This includes, among other things, the chart of accounts and the fiscal year variant.
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Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) Financial Accounting Global Settings (New) Global Parameters for Company Code Enter Global Parameters
Transaction code OBY6
2. On the Change View “Company Code Global Data”:Overview screen select Copmany Code 1000 and make the following entries:
Field name Description User action and values Note
Chart of Accts Chart of account YIKR
Credit Control Area
1000
Fiscal Year Variant
K4
VAT Registration No.
<registration number>
Document entry screen variant
2
Field status variant
0010
Pstng period variant
0010
Max. exchange rate deviation
10
Workflow variant
0001
Negative postings permitted
<select>
Activate CM Cash Management activated
<select>
Do not change the other fields. In some cases they are maintained by other areas (building blocks).
3. On the Change View “Company Code Global Data”:Details screen select Additional Data and make the following entries:
Field name Description User action and values Note
ZM permit memo
Antragsteller der Zulassung: SAP AG
ZM permit memo
Zulassende Behörde: BfF
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Field name Description User action and values Note
ZM permit memo
Datum/Aktenzeichen: 26.04.1993 - S7427c - ZU 13
INTRASTAT ID number
10051962
4. Save your entries.
3.2.2.2 Tax
3.2.2.2.1 Define Foreign VAT Registration Numbers
UseIn this activity, you define the VAT registration number which you received in another EC member state for every company code which has its headquarter in an EC country and maintains business transactions with other EC member states.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Global Parameters for Company Code Tax VAT Registration Numbers (VAT Reg. No.) Define Foreign VAT Registration Numbers
Transaction code OB87
2. On the Change View “View for “Foreign VAT Registration Numbers” :Overview screen make the following entries:
Field name Description User action and values Note
CoCD Company Code 1000
Cty Country FR
VAT Registration No.
FR94409514692
3. Save your entries.
3.2.3 Document
3.2.3.1 Document Number Ranges
3.2.3.1.1 Documents in Entry View
3.2.3.1.1.1 Define Document Number Ranges for Entry View
Use
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Only one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Define Document Number Ranges for Entry View
Transaction code FBN1
2. On the Number Ranges For Accounting Documents screen make the following entries:
Field name Description User action and values Note
Company Code
1000
3. Choose Change Intervals.
4. On the Maintain Number Range Intervals view, choose Insert Interval.
5. In the Insert Interval dialog box make the following entries; after each entry choose Insert. Then again choose Insert Interval.
No To Fiscal Year From No. To No. External
01 9999 0100000000 0199999999
02 9999 0200000000 0299999999
03 9999 0300000000 0399999999
04 9999 0400000000 0499999999
05 9999 0500000000 0599999999
06 9999 0600000000 0699999999
07 9999 0700000000 0799999999
08 9999 0800000000 0899999999
09 9999 0900000000 0999999999
10 9999 1000000000 1099999999
11 9999 1100000000 1199999999
12 9999 1200000000 1299999999
13 9999 1300000000 1399999999
14 9999 1400000000 1499999999
15 9999 1500000000 1599999999
16 9999 1600000000 1699999999
17 9999 1700000000 1799999999
18 9999 1800000000 1899999999
19 9999 1900000000 1999999999
20 9999 2000000000 2099999999
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No To Fiscal Year From No. To No. External
21 9999 2100000000 2199999999
47 9999 4700000000 4799999999
48 9999 4800000000 4899999999
49 9999 4900000000 4999999999
50 9999 5000000000 5099999999
51 9999 5100000000 5199999999 X
52 9999 5200000000 5299999999
53 9999 5300000000 5399999999
81 9999 8100000000 8199999999
82 9999 8200000000 8299999999
83 9999 8300000000 8399999999
84 9999 8400000000 8499999999
85 9999 8500000000 8599999999
90 9999 9000000000 9099999999
X1 9999 9100000000 9199999999
X2 9999 9299999999 9399999999
Z1 9999 0090000000 0090999999 X
6. Choose Save.
7. Confirm the dialog box regarding transport of number range intervals.
8. Choose Back twice to leave the IMG activity.
3.2.3.1.2 Documents in General Ledger View
3.2.3.1.2.1 Define Document Number Ranges for General Ledger View
UseOnly one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges which are to be used for the document types.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in General Ledger View Define Document Number Ranges for General Ledger View
Transaction code FAGL_DOCNR
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2. On the Number Ranges For Documents in General Ledger View screen make the following entries:
Field name Description User action and values Note
Company Code
1000
3. Make the following entries for company code 1000 and refer to the previous chapter for the procedure.
No. To Fiscal Year
From No. To No. External
Z1 2099 1000000000 1099999999
4. Save your entries.
3.2.3.2 Document Types
3.2.3.2.1 Define Document Types for Entry View
UseIn this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Document Types Define Document Types for Entry View
Transaction code OBA7
2. Please check, if the following settings are on the system:
Docu-ment type
Number range
Reverse Document type
Account types allowed( set the indicator:
A for Assets,D for Customer,K for Vendor,M for Material,S for G/L account)
Trading partner
Net document type
AA 01 ADKMS
AB 01 AB ADKMS X
AF 03 AF AS
AN 01 AKMS X
AP 02 KA AKS
CH 01 ADS
DA 16 AB ADKS
DG 16 DA ADKS
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Docu-ment type
Number range
Reverse Document type
Account types allowed( set the indicator:
A for Assets,D for Customer,K for Vendor,M for Material,S for G/L account)
Trading partner
Net document type
DR 18 DA ADKMS
DV 16 KA ADKS
DZ 14 DA DS
EU 02 ADKMS
EX 02 AB DKS
KA 17 KA AKMS
KG 17 KA AKMS
KN 01 KA AKMS X
KP 48 KP AKMS
KR 19 KA AKMS
KZ 15 KA AKS
ML 47 MS
PR 48 MS
RA 51 RA AKMS
RB RB S
RE 51 RE AKMS
RK 53 RK AKMS
RN 51 RN AKMS X
RV Z1 AB ADKS
SA 01 AB ADKMS
SB 12 AB S
SK 13 AB S
SU 01 SU ADKMS X
UE 04 ADKMS
WA 49 AMS
WE 50 AMS
WI 49 AMS
WL 49 AMS
WN 50 AMS X
Y1 52 Y1 AKMS
ZP 20 ZP ADKMS
ZR 20 ZR ADKS
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Docu-ment type
Number range
Reverse Document type
Account types allowed( set the indicator:
A for Assets,D for Customer,K for Vendor,M for Material,S for G/L account)
Trading partner
Net document type
ZS 05 DKS
ZV 20 ZV ADKMS
3. Save your entries.
3.2.3.3 Define Posting Keys
UseIn this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.
For each posting key, you define among other things:
which side of an account can be posted to,
which type of account can be posted to, and
which fields the system displays on the entry screens and whether an entry has to be made (field status).
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Define Posting Keys
Transaction code OB41
2. Please check, if the following settings are on the system:
Posting Key Account/Posting Key Field Selection
Account/Posting Key Field Selection
01 .................................................. ----.-----.-------------------------------.-------11 ..---...-------------------..-...---.---..---.---- ----.-----.---------------------------------------12 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------13 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------14 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------15 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------16 ..----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------17 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------18 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------19 .................................................. ----.-----.---------------------------------------21 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------02 ..---...-------------------..--..---.---..---.---- ----.-----.---------------------------------------22 ..---...-------------------...-...--.----.-------- ----.-----.---------------------------------------24 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------------------25 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------26 .+----..-------------------....-.---.----.-------- ----.-----.---------------------------..----------
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27 ..-------------------------....-.---.----.-------- ----.-----.---------------------------------------28 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------------------29 .................................................. ----.-----.---------------------------------------31 .................................................. ----..----.-----------------------------...--..---32 ..---...-------------------.......--.----.-------- ----.-----.---------------------------------------34 .+----..-------------------...--..--.----.-------- ----.-----.---------------------------------------03 ..---...-------------------..--..---.----.-------- ----.-----.---------------------------------------35 ..-----.-------------------....-.---.----.-------- ----.-----.---------------------------..----------36 .+----..-------------------...--.---.----.-------- ----.-----.---------------------------..----------37 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------38 ..-----.-------------------...--.---.----.-------- ----.-----.---------------------------------------39 .................................................. ----.-----.---------------------------------------40 .................................................. ----.-----.---------------------------------------50 .................................................. ----.-----.---------------------------------------70 .................................................. ----.-----.---------------------------------------75 .................................................. ----.-----.---------------------------------------80 .................................................. ----.-----.---------------------------------------04 .+----..-------------------..---.---.---..---.---- ----.-----.---------------------------------------81 .................................................. ----.-----.---------------------------------------83 .................................................. ----.-----.---------------------------------------84 .................................................. ----.-----.---------------------------------------85 .................................................. ----.-----.---------------------------------------86 .................................................. ----.-----.---------------------------------------89 .................................................. ----.-----.---------------------------------------90 .................................................. ----.-----.---------------------------------------91 .................................................. ----.-----.---------------------------------------93 .................................................. ----.-----.---------------------------------------94 .................................................. ----.-----.---------------------------------------05 ..-----.-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------95 .................................................. ----.-----.---------------------------------------96 .................................................. ----.-----.---------------------------------------99 .................................................. ----.-----.---------------------------------------0A ...-....----------------------..--.-..--+--------- -----.--------------------------------.....-.-----0B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----0C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----0X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----0Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----0Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1A ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----06 .+----..-------------------..-.-.---.---..---.---- ----.-----.---------------------------..----------1B ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1C ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1X ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1Y ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----1Z ...-....----------------------..--.-..--+.-------- -----.----.---------------------------.....-.-----07 ..-----.-------------------..---.---.---..-------- ----.-----.---------------------------------------08 ..-----.-------------------..---.---.----.-------- ----.-----.---------------------------------------09 .................................................. ----.-----.---------------------------------------
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Posting Key
Account Type
Debit/Credit Indicator
Posting Key for Reversal/Reverse Entry
Indicator: Posting key for special G/L
Indicator: Sales-related
Indicator: Payment Trans-action
01 D S 12 X11 D H 02 X12 D H 01 X13 D H 0314 D H 0415 D H 05 X16 D H 06 X17 D H 0718 D H 08 X19 D H 09 X21 K S 32 X02 D S 11 X22 K S 31 X24 K S 3425 K S 35 X26 K S 36 X27 K S 3728 K S 38 X29 K S 39 X31 K H 22 X32 K H 21 X34 K H 2403 D S 1335 K H 25 X36 K H 26 X37 K H 2738 K H 28 X39 K H 29 X40 S S 5050 S H 4070 A S 7575 A H 7080 S S04 D S 1481 S S83 S S84 S S85 S S86 S S89 M S90 S H91 S H93 S H94 S H05 D S 15 X95 S H96 S H
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99 M H0A D S 1A0B D S 1B0C D S0X D S 1X0Y D S 1Y0Z D S 1Z1A D H 0A06 D S 16 X1B D H 0B1C D H 0C1X D H 0X1Y D H 0Y1Z D H 0Z07 D S 1708 D S 18 X09 D S 19 X
3. Save your entries.
3.2.3.4 Rules for Changing Documents
3.2.3.4.1 Document Change Rules, Line Item
UseIn this activity, you determine under which circumstances fields within posted documents can be changed.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Rules for Changing Documents) Document Change Rules, Line Item
Transaction code OB32
2. On the Change View “Rules for Changing Documents”: Overview screen select New Entries.
3. On the New Entries: Details of Added Entries screen make the following entries:
Field name Account Type Transact.type Company Code Field can be changed
Line item not cleared
BSEG-MWSKZ D X
BSEG-WMWST D X
BSEG-WRBTR D X
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Field name Account Type Transact.type Company Code Field can be changed
Line item not cleared
BSEG-MWSKZ K X
BSEG-PYAMT K X X
BSEG-PYCUR K X X
BSEG-WMWST K X
BSEG-WRBTR K X
BSEG-MWSKZ S X
BSEG-WRBTR S X
COBL-AUFNR S X
COBL-KOSTL S X
COBL-PRCTR S X
4. Save your entries.
3.2.3.5 Tolerance Groups
3.2.3.5.1 Define Tolerance Groups for Employees
UseIn this activity, you predefine various amount limits for your employees with which you determine:
the maximum document amount the employee is authorized to post
the maximum amount the employee can enter as a line item in a customer or vendor account
the maximum cash discount percentage the employee can grant in a line item
the maximum acceptable tolerance for payment differences for the employee
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Tolerance Groups Define Tolerance Groups for Employees
Transaction code OBA4
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2. On the Change View “FI Tolerance Groups For Users”: Overview screen select New Entries.
3. On the New Entries: Details of Added Entries screen make the following entries:
Company Code
Currency Amount per document
Amount per Open Item Account Item
Cash Discount per Line Item
1000 EUR 9.999.999.999,00 9.999.999.999,00 5,000
Permitted Payment Differences:
Amount Percent Cash Discnt Adj. to
Revenue 5,00 2,0
Expense 5,00 2,0
4. Save your entries.
3.2.3.6 Default Values
3.2.3.6.1 Change Message Control for Document Processing
Use
In this activity, you can configure the appearance of system messages according to requirements.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Document Default Values Change Message Control for Document Processing
Transaction code OBA5
2. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application Area
F5
3. Select Continue (Enter).
4. On the Change View “Message Control by User”: Overview screen make the following entry:
Message Number
User Name Online Batchl Standard
671 W W
5. Select back.
6. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application Area
F2
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7. Select Continue (Enter).
8. On the Change View “Message Control by User”: Overview screen make the following entries:
Message Number
User Name Online Batchl Standard
145 I I -
144 I I -
9. Select back.
10. On the Determine Work Area: Entry screen make the following entry:
Field name Description User action and values Note
Application Area
KI
11. Select Continue (Enter).
12. On the Change View “Message Control by User”: Overview screen make the following entries:
Message Number
User Name Online Batchl Standard
281 - - W
13. Save your entries.
3.2.4 Tax on Sales / Purchases
3.2.4.1 Calculation
3.2.4.1.1 Define Tax Keys
UseIn this activity the additional tax code N4 is defined. Otherwise the standard tax codes for Germany are used.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases
Transaction code FTXP
2. Choose Country DE.
3. On the next screen in field Tax Code enter N4 and choose Enter.
4. In the Properties dialog box, make the following entries:
Tax Code
Name Tax Type
Condition Type
N4 Input tax 7%; 20% non-deductible, non assignable
V
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5. Choose Enter.
6. On the Maintan Tax Code: Tax Rates screen make the following entry:
Field name Description User action and values Note
Input tax 5,600
Non-deduct.Input Tax
1,400
7. Save your entries.
3.2.4.1.2 Define Tax Code Names
UseIn the standard, several tax code names has to be changed (for germany).
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases
Transaction code FTXP
2. Choose Country DE.
3. On the next screen in field Tax Code enter A1 and choose Enter.
4. In the Properties dialog box, make the following entries:
Tax Code Name
A1 19% output tax
5. Choose back.
6. On the next screen in field Tax Code enter E1 and choose Enter.
7. In the Properties dialog box, make the following entries:
Tax Code Name
E1 19% acquisition tax on EC delivery of goods
8. Choose back.
9. On the next screen in field Tax Code enter E1 and choose Enter.
10. In the Properties dialog box, make the following entries:
Tax Code Name
E3 19% acquisition tax on EC subcontracting
11. Choose back.
12. On the next screen in field Tax Code enter N1 and choose Enter.
13. In the Properties dialog box, make the following entries:
Tax Code Name
N1 19% input tax, not deductible, assignable
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14. Choose back.
15. On the next screen in field Tax Code enter N2 and choose Enter.
16. In the Properties dialog box, make the following entries:
Tax Code Name
N2 Input tax 19%; of which 20% non-ded., non assigbl
17. Choose back.
18. On the next screen in field Tax Code enter N3 and choose Enter.
19. In the Properties dialog box, make the following entries:
Tax Code Name
N3 Input tax 19% non-deductible, non assignable
20. Choose back.
21. On the next screen in field Tax Code enter N4 and choose Enter.
22. In the Properties dialog box, make the following entries:
Tax Code Name
N4 Input tax 7%; 20% non-deductible, non assignable
23. Choose back.
24. On the next screen in field Tax Code enter U1 and choose Enter.
25. In the Properties dialog box, make the following entries:
Tax Code Name
U1 19% import tax
26. Choose back.
27. On the next screen in field Tax Code enter U2 and choose Enter.
28. In the Properties dialog box, make the following entries:
Tax Code Name
U2 Import Sales/Purc. Tax 16% (UStG § 13b; fm 1.1.02)
29. Choose back.
30. On the next screen in field Tax Code enter V1 and choose Enter.
31. In the Properties dialog box, make the following entries:
Tax Code Name
V1 domestic input tax 19%
32. Choose back.
33. Save your entries.
3.2.4.1.3 Import/Create Tax Codes
Use
PrerequisitesThe activity “Define Tax Codes for Sales and Purchases” of this configuration guide has been performed and a transport request has been created that contains the tax codes to be transported. The transport request and the entries contained in it to be transported (tax codes,
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tax rates etc.) are stored in Table T007V. To look up the transport request number and/or the tax codes and rates contained in it you can execute transaction code SE16; then enter T007V as table name. On the following screen make the selections you want to make (for example, transport request no. or tax code etc.). Then choose Execute. On the next screen the table entries are displayed. These entries will be transported into the system.
Procedure You have to correct the percentage rate.
1. Access the activity as follows:
Sap system menu System Services Reporting
Transaction code SA38
2. On the screen ABAP: Program Execution in field Program enter RFTAXIMP.
3. Choose Execute.
4. On the Import Tax Codes After Transport screen make the following entries:
Field name Description User action and values
Transport number
No. of transport request that you created in the previous activity
Enter the transport request no. that contains the required tax codes and tax rates
Country country key DE
5. Choose Execute.
6. On the next screen the session ID and a log are displayed. Make sure the log says “1 Session(s) successfully processed”.
ResultThe system has created a batch input session that is executed in the background. When the execution has ended successfully the tax codes and tax rates are available in the system for productive use. If execution in background was not successful execute transaction code SM35 to check the cause of errors.
3.2.4.2 Posting
3.2.4.2.1 Assign Tax Codes for Non-Taxable Transactions
UseIn this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Assign Tax Codes for Non-Taxable Transactions
Transaction code OBCL
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2. On the Change View “Allocate Co.Cd. -> Non-Taxable Transactions”: Overview screen make the following entries:
Field name Description User action and values Note
CoCd Company Code 1000
Input tax code V0
Output tax code
Output tax A0
3. Save your entries.
3.2.5 Correspondence
3.2.5.1 Assign Programs for Correspondence Types
UseIn this activity, you define the print program and the selection variant corresponding to each correspondence type.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Correspondence Assign Programs for Correspondence Types
Transaction code OB78
2. On the Change View “Allocate Program for Automatic Correspondence”: Overview screen select New Entries.
3. On the New Entries: Details of Added Entries screen make the following entry:
Company code
Correspondence Name of the Print Program
Name of Variant
Text Proposal
1000 SAP01 RFKORD00 SAP01
1000 SAP02 RFKORD00 SAP02
1000 SAP06 RFKORD10 SAP06
1000 SAP08 RFKORD10 SAP08
1000 SAP09 RFKORD30 SAP09
1000 SAP10 RFKORD40 SAP10 F140_IND_TEXT
4. Save your entries.
3.2.5.2 Define Sender Details for Correspondence Form
Use
In this activity, you define which texts are to be used in the letter window and the signature line for each company code. This applies to the following:
letter header
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letter footer
sender address
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Correspondence Define Sender Details for Correspondence Form
Transaction code OBB1
2. On the Change View “Sender Details For Correspondence”: Overview screen select New Entries.
3. On the New Entries: Details of Added Entries screen make the following entries:
Company code
Program Name
TextID
HeaderText
Footer Text
Signature Text
Sender
1000 RFKORD00 ADRS ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
ADRS_SENDER
1000 RFKORD10 ADRS ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
ADRS_SENDER
1000 RFKORD40 ADRS ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
ADRS_SENDER
1000 RFKORD80 ADRS ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
ADRS_SENDER
1000 SAPF130D ADRS ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
ADRS_SENDER
1000 SAPF130K ADRS ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
ADRS_SENDER
4. Save your entries.
3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')
3.3.1 Master Data
3.3.1.1 G/L Accounts
3.3.1.1.1 Preparations
3.3.1.1.1.1 Edit Chart of Accounts List
UseIn the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).
For Baseline Germany the standard chart of accounts YIKR is used.
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Master Data G/L Accounts Preparations Edit Chart of Accounts List
Transaction code OB13
2. On the Change View “List of All Charts of Accounts”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen make the following entries:
Field name Description User action and values Note
Chart of Accts YIKR
Description Chart of Accounts – Industry ( or any other appropriate description)
Maint. Language German
Length of G/L account number
6
Contolling Integration
Manual creation of cost elements
4. Save your entries.
3.3.1.1.2 Transport Chart of Accounts
UseIn the following chapters those activities will be described, which have to take place in the case the accounts have to be created manually.
To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.
3.3.1.1.2.1 Define Account Group
Use
The procedure for copying G/L account groups is described in this chapter.
For Baseline Germany the chart of accounts YIKR is used with the listed standard G/L account groups.
Chrt/Accts Acct Group Name From acct To account
YIKR ABSTRecon.account ready for input 999999
YIKR ANL. 'Fixed assets accounts' 999999
YIKR ERG.Income statement accounts 999999
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Chrt/Accts Acct Group Name From acct To account
YIKR FIN. Liquid funds accounts 999999
YIKR MAT.Materials management accounts 999999
YIKR SAKO G/L accounts (general) 999999
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Master Data G/L Accounts Preparations Define Account Group
Transaction code OBD4
2. Select the account group from the chart of accounts you want to copy.
3. Choose Copy.
4. On the next screen overwrite the chart of accounts and or the account group name and description.
5. Choose Enter.To adapt the field status make a double click on the line with the newly created entry.On the next screen make your settings for the field status and save your entries.Copy the next account group and repeat the above mentioned steps as required.
6. Save your entries.
3.3.1.1.2.2 Create AccountsIf the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.
In the Excel sheet you find all accounts <ChartOfAccount_YIKR_2007.xls> that are used in Baseline Germany. Refer to this file for the data to maintain for each account. If you use chart of accounts YIKR, some of the listed accounts may exist already in the chart of accounts; in this case only maintain company code data for the respective accounts.
1. Access the activity using one of the following navigation options:
SAP system Menu SAP Menu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally
Transaction Code FS00
To maintain data for an account:
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2. On the Edit G/L Account Centrally view enter the account number and the company code 1000.
3. Choose Create (the icon right to the company code field).
4. Maintain the data as stated in the file.
5. Save your entries.
3.3.1.1.2.3 Define Account Determination for Real-Time Integration
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Ledgers Real-Time Integration of Controlling with Financial Accounting Account Determination for Real-Time Integration Define Account Determination for Real-Time Integration
Transaction code OK17
2. Enter the controlling area 1000 and choose Continue.
3. Choose Change Account Determin. and confirm the warning message by choosing Enter.
Field Name Value
Chart of Accounts YIKR
Transaction C01
4. Select Accounts and enter account 710900.
5. Select Rules and make the following entries:
Field Name Value
Debit/Credit
Costing Scope
CO Transaction
6. Save your entries.
3.3.1.1.2.4 Define Account for Exchange Rate Difference Posting
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tax on Sales/Purchases Posting Define Account for Exchange Rate Difference Posting
Transaction code OBYY
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction KDT
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Field Name Value
3. Select Accounts and make the following entries:
Field Name Value
Debit 695430
Credit 572130
4. Select Rules and make the following entries:
Field Name Value
Debit/Credit Select
5. Save your entries.
3.3.1.1.2.5 Create Accounts for Clearing Differences 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Business Transactions → Open Item Clearing → Clearing Differences → Define Accounts for Clearing Differences
Transaction code OBXL
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction ZDI
3. Select Accounts and enter account 519000.
4. Select Rules and make the following entries:
Field Name Value
Debit/Credit
Tax code
Reason Code
5. Save your entries.
3.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Report → Sales/Purchases Tax Returns → Define Accounts for Automatic Tax Payable Transfer Posting
Transaction code OB89
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2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction UMS
3. Select Accounts and enter account 262100.
4. Save your entries.
3.3.1.1.2.7 Define Retained Earnings Account 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Carry Forward → Define Retained Earnings Account
Transaction code OB53
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction BIL
3. Select Accounts and make the following entries:
Field Name Value
P&L statmt acct type X
Account 350000
4. Save your entries.
3.3.1.1.2.8 Define Accounts for Materials Management1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) → Periodic Processing → Integration → Materials Management → Define Accounts for Materials Management
Transaction code OBYC
Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet. To maintain the rules for automatic postings choose Rules pushbutton and set the indicators according to the data in the Excel sheet.For detailed information please refer to the IMG-Documentation.
3.3.1.1.2.9 Define Income Statement Accounts1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll →
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Define Income Statement Accounts
Transaction code OBYE
2. Choose Automatic Postings - Account Determination.
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction HRC
4. Select Accounts and make the following entries:
Symbolic Account Employee Group Account
1100 1 620100
1100 2 630000
1190 1 629000
1190 2 639000
1210 1 622100
1210 2 632100
1220 1 620200
1220 2 639000
1221 1 620200
1221 2 639000
1230 1 620300
1230 2 630300
1240 660000
1250 660000
1260 660000
1270 660000
1271 660000
1310 1 640000
1310 2 641000
1311 642000
1320 660000
1390 660000
1400 648000
1500 648000
1320 660000
5. Select Rules and make the following entries:
Field Name Value
Debit/Credit
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Field Name Value
Employee group select
Addit. Modification
6. Save your entries.
3.3.1.1.2.10 Define Balance Sheet Accounts1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Balance Sheet Account
Transaction code OBYG
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction HRF
3. Select Accounts and make the following entries:
Symbolic Account Account
2110 485000
2120 486500
2190 485100
2210 484000
2211 487000
2212 484000
2213 489000
2220 483100
2230 486100
2240 390000
2250 489000
2260 489000
2290 489000
2310 540000
2311 540000
2312 540000
3100 265100
3110 265000
3200 164100
3300 390000
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Symbolic Account Account
4010 578100
4020 540000
9100 485090
4. Select Rules and make the following entries:
Field Name Value
Debit/Credit
Employee group
5. Save your entries.
3.3.1.1.2.11 Define Accounts for Net Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Invoices/Credit Memos → Define Account for Net Procedure
Transaction code OBXA
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction SKV
3. Select Accounts and enter account 204700.
4. Select Rules and make the following entries:
Field Name Value
Tax code
5. Save your entries.
3.3.1.1.2.12 Define Accounts for Cash Discount Taken1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Cash Discount Taken
Transaction code OBXU
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction SKE
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3. Select Accounts and enter account 618000.
4. Select Rules and make the following entries:
Field Name Value
Tax code
5. Save your entries.
3.3.1.1.2.13 Define Accounts for Lost Cash Discount1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Lost Cash Discount
Transaction code OBXV
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction SKE
3. Select Accounts and enter account 618050.
4. Select Rules and make the following entries:
Field Name Value
Debit/Credit
Tax code
5. Save your entries.
3.3.1.1.2.14 Define Accounts for Overpayments / Underpayments
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Overpayments/Underpayments
Transaction code OBXL
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction ZDI
3. Select Accounts and enter account 519000.
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4. Select Rules and make the following entries:
Field Name Value
Debit/Credit
Tax code
Reason code
5. Save your entries.
3.3.1.1.2.15 Define Account for Rounding Differences1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Account for Rounding Differences
Transaction code OBA1
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction RDF
3. Select Accounts and make the following entries:
Field Name Value
Debit 695440
Credit 572140
4. Select Rules and make the following entries:
Field Name Value
Debit/Credit select
5. Save your entries.
3.3.1.1.2.16 Define Accounts for Payment Differences with Altern. Currency
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Payment Differences with Altern. Currency
Transaction code OBXO
2. Enter the chart of accounts YKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
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Field Name Value
Transaction KDW
3. Select Accounts and make the following entries:
Field Name Value
Debit 695400
Credit 572100
4. Select Rules and make the following entries:
Field Name Value
Debit/Credit Select
Tax code
5. Save your entries.
3.3.1.1.2.17 Define Accounts for Bank Charges (Vendors)1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Bank Charges (Vendors)
Transaction code OBXK
2. Double-click on transaction BSP (Bank Charges).
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction BSP
4. Select Accounts and enter account 675000.
5. Save your entries.
3.3.1.1.2.18 Define Accounts for Cash Discount Granted1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Payments → Incoming Payments Global Settings → Define Accounts for Cash Discount Granted
Transaction code OBXI
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction SKT
3. Select Accounts and enter account 516000.
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4. Select Rules and make the following entries:
Field Name Value
Tax code
5. Save your entries.
3.3.1.1.2.19 Define Accounts for Tax Clearing 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Down Payment Received → Define Account for Tax Clearing
Transaction code OBXB
2. Double-click on Input tax clearing on down payments (transaction VVA).
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction VVA
4. Select Accounts and make the following entries:
Input tax clearing Account
A 230290
B 170090
I 40090
M 90090
V 230090
5. Select Rules and make the following entries:
Field Name Value
Debit/Credit
Tax code
6. Save your entries.
7. Choose Back.
8. Double-click on Output tax clearing on down payments (transaction MVA).
Field Name Value
Chart of Accounts YIKR
Transaction MVA
Output tax clearing A
Account 430010
9. Select Rules and make the following entries:
Field Name Value
Debit/Credit
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Field Name Value
Output tax clearing select
10. Save your entries.
3.3.1.1.2.20 Define Accounts for Automatic Offsetting Entry1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Accounts for Automatic Offsetting Entry
Transaction code OBXS
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction SGA
3. Select Accounts and make the following entries:
Acct type/sp. G/L ind Account
DG 266390
DS 266590
DZ 266490
KG 486390
KS 266590
4. Select Rules and make the following entries:
Field Name Value
Acct Type/sp. G/L ind
5. Save your entries.
3.3.1.1.2.21 Define Accounts for Bill of Exchange Transactions
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Bank Accounting → Business Transactions → Bill of Exchange Transactions → Bill of Exchange Receivable → Post Bill of Exchange Receivable → Define Accounts for Bill of Exchange Transactions
Transaction code OBYH
2. Double-click on the transaction from the table below.
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
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Field Name Value
Transaction See table below
4. Enter the relevant account as stated in the table below.
Description Transaction Account
Bank discount charges BDS 753100
Bank collection charges BIK 753100
Revenue from discount charges
DSK573100
Revenue from collection charges
INK572500
5. Save your entries.
3.3.1.1.2.22 Define Tax Accounts 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Posting → Define Tax Accounts
Transaction code OB40
2. Double-click on the transaction from the table below.
3. Enter the chart of accounts YIKR. Choose Continue.
4. Enter the relevant accounts as stated in the table below.
Transaction Tax Code Account
ASB 260000
ESA 480600
ESA E1 480600
ESA E2 480600
ESA E3 480600
ESA E4 480600
ESA E7 480600
ESA U2 480900
ESE 260000
ESE E1 260000
ESE E2 260000
ESE E3 260000
ESE E4 260000
ESE E7 260000
ESE U2 260900
MWS 480000
NAV 780000
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Transaction Tax Code Account
VST 260000
VST N2 260000
VST N4 260000
VST R1 260000
VST R2 260000
VST R3 260000
VST U1 262800
VST V0 260000
VST V1 260000
VST V2 260000
VST V3 260000
VST V4 260000
VST V8 260000
VST V9 260000
5. Enter the relevant rules as stated in the table below.
To maintain the rules for automatic postings, choose Rules and set the indicator according to the data listed in the table below.
Transaction Tax code
ASB
ESA Select
ESE Select
MWS
NAV
VST Select
6. Save your entries.
3.3.1.1.2.23 Prepare Automatic Postings for Foreign Currency Valuation
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Valuate → Foreign Currency Valuation → Prepare Automatic Postings for Foreign Currency Valuation
Transaction code OBA1
2. Double-click on the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).
3. Enter the chart of accounts YIKR. Choose Continue.
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Field Name Value
Chart of Accounts YIKR
Transaction KDB
4. Select Accounts and make the following entries:
Exchange rate difference key Expense account E/R Gains acct
695400 572100
USD 695400 572100
5. Save your entries and choose Back (F3).
6. Double-click on transaction KDW (Payment difference for altern.currency) and make following entries:
Field Name Value
Chart of Accounts
YIKR
Transaction KDW
Debit 695400
Credit 572100
6. Select Rules and make the following entries:
Field Name Value
Debit/Credit Select
Tax code
7. Save your entries and choose Back (F3).
8. Double-click on transaction RDF (Internal currencies rounding differences) and make following entries:
Field Name Value
Chart of Accounts
YIKR
Transaction RDF
Debit 695440
Credit 572140
9. Save your entries and choose Back (F3).
10. Double-click on transaction KDF (Exchange Rate Dif.: Open Items/GL Acct) and make following entries:
Field Name Value
Chart of Accounts
YIKR
Transaction KDF
G/L account
Currency
Currency type
Loss Gain Val.loss 1
Val.gain 1
Bal. Sheet adj. 1
240000 695400 572100 695430 572130 240099
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G/L account
Currency
Currency type
Loss Gain Val.loss 1
Val.gain 1
Bal. Sheet adj. 1
240010 695400 572100 695430 572130 240099
241000 695400 572100 695430 572130 241099
241010 695400 572100 695430 572130 241099
250000 695400 572100 695430 572130 250099
255000 695400 572100 695430 572130 255099
266450 695400 572100 695430 572130 266499
266510 695400 572100 695430 572130 266499
266520 695400 572100 695430 572130 266499
266530 695400 572100 695430 572130 266499
266540 695400 572100 695430 572130 266499
266550 695400 572100 695430 572130 266499
266560 695400 572100 695430 572130 266499
266570 695400 572100 695430 572130 266499
280051 695400 572100 695430 572130 280099
280052 695400 572100 695430 572130 280099
280053 695400 572100 695430 572130 280099
280054 695400 572100 695430 572130 280099
280055 695400 572100 695430 572130 280099
280056 695400 572100 695430 572130 280099
280057 695400 572100 695430 572130 280099
280058 695400 572100 695430 572130 280099
280059 695400 572100 695430 572130 280099
280065 695400 572100 695430 572130 280099
440000 695400 572100 695430 572130 440099
440010 695400 572100 695430 572130 440099
445000 695400 572100 695430 572130 445099
445010 695400 572100 695430 572130 445099
460000 695400 572100 695430 572130 460099
470000 695400 572100 695430 572130 470099
11. Save your entries.
3.3.1.1.2.24 Define Adjustment Accounts for GR/IR Clearing 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New → General Ledger Accounting (New) → Periodic Processing → Reclassify → Define Adjustment Accounts for GR/IR Clearing
Transaction code OBYP
2. Double-click on the transaction BNG (Invoiced but not yet delivered).
3. Enter the chart of accounts YIKR. Choose Continue.
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Field Name Value
Chart of Accounts
YIKR
Transaction BNG
4. Select Accounts and make the following entries:
Reconciliation account Adjustment Account
Targ. Acct.
204100 204199 204800
293000 204299 204800
5. Save your entries and choose Back (F3).
6. Double-click on transaction GNB (Delivered but not yet invoiced) and make the following entries:
Field Name Value
Chart of Accounts
YIKR
Transaction GNB
7.
Reconciliation account Adjustment Account
Targ. Acct.
204100 204199 204850
293000 204299 204850
8. Save your entries.
3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Receivables/Payables by Maturity
Transaction code OBBV
2. Double-click on the transaction V00 (Receivables <= 1 year).
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts
YIKR
Transaction V00
4. Select Accounts and make the following entries:
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Reconciliation account Adjustment Account
Targ. Acct.
230000 266800 266800
230100 266800 266800
230200 266800 266800
440000 440099 266800
440010 440099 266800
445000 445099 266800
445010 445099 266800
5. Save your entries and choose Back (F3).
6. Double-click on transaction V01 (Receivables > 1 year) and make following entries:
Field Name Value
Chart of Accounts
YIKR
Transaction V01
Reconciliation account Adjustment Account
Targ. Acct.
230000 240099 240099
230100 240099 240099
230200 240099 240099
240000 240099 240020
240010 240099 240020
241000 241099 241020
241010 241099 241020
250000 250099 250020
255000 255099 255020
440000 440099 266020
440010 440099 266020
445000 445099 266020
445010 445099 266020
7. Save your entries and choose Back (F3).
8. Double-click on transaction V02 (Liabilities <= 1 year) and make following entries:
Field Name Value
Chart of Accounts
YIKR
Transaction V02
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Reconciliation account Adjustment Account
Targ. Acct.
240000 240099 486800
240010 240099 486800
241000 241099 486800
241010 241099 486800
430000 430099 486800
430100 430099 486800
9. Save your entries and choose Back (F3).
10. Double-click on transaction V03 (Liabilities > 1 and <= 5 years) and make following entries:
Field Name Value
Chart of Accounts
YIKR
Transaction V03
Reconciliation account Adjustment Account
Targ. Acct.
240000 240099 489100
240010 240099 489100
241000 241099 489100
241010 241099 489100
430000 430099 430020
430100 430099 430020
440000 440099 440020
440010 440099 440020
445000 445099 445020
445010 445099 445020
460000 460099 460020
470000 470099 470020
11. Save your entries and choose Back (F3).
12. Double-click on transaction V04 (Liabilities > 5) and make following entries:
Field Name Value
Chart of Accounts
YIKR
Transaction V04
Reconciliation account Adjustment Account
Targ. Acct.
240000 240099 489200
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Reconciliation account Adjustment Account
Targ. Acct.
240010 240099 489200
241000 241099 489200
241010 241099 489200
430000 430099 430030
430100 430099 430030
440000 440099 440030
440010 440099 440030
445000 445099 445030
445010 445099 445030
460000 460099 460030
470000 470099 470030
13. Save your entries.
3.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Changed Reconciliation Accounts
Transaction code OBBW
2. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction A00
3. Select Accounts and make the following entries:
Reconciliation account Adjustment Account
240000 240099
240010 240099
241000 241099
241010 241099
250000 250099
255000 255099
440000 440099
440010 440099
445000 445099
445010 445099
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Reconciliation account Adjustment Account
460000 460099
470000 470099
4. Save your entries.
3.3.1.1.2.27 Define Alternative Reconciliation Account for Customers
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers
Transaction code OBXY
2. Double-click on Individual Value Adjustment.
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Account Type D
Special G/L ind. E
4. Make the following entries:
Recon. acct Special G/L account
240000 249100
240010 249100
241000 249100
241010 249100
250000 254000
255000 259000
5. Save your entries and choose Back.
6. Double-click on Security Deposit.
7. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Account Type D
Special G/L ind. H
8. Make the following entries:
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Recon. acct Special G/L account
240000 266700
240010 266700
241000 266700
241010 266700
9. Save your entries and choose Back.
10. Double-click on Interest Receivable.
11. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Account Type D
Special G/L ind. Z
12. Make the following entries:
Recon. acct Special G/L account
240000 266490
240010 266490
241000 266490
241010 266490
13. Save your entries.
14. Double-click on Doubtful Receivables.
15. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Account Type D
Special G/L ind. D
16. Make the following entries:
Recon. acct Special G/L account
240000 249000
240010 249000
241000 249000
241010 249000
17. Save your entries.
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3.3.1.1.2.28 Define Alternative Reconciliation Account for Vendors
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Vendors
Transaction code OBXT
2. Double-click on Discounts.
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Account Type K
Special G/L ind. D
4. Make the following entries:
Recon. acct Special G/L account
440000 290100
440010 290100
445000 290100
445010 290100
5. Save your entries and choose Back.
6. Double-click on Guarantee received and make the following entries.
Field Name Value
Chart of Accounts YIKR
Account Type K
Special G/L ind. G
Recon. acct Special G/L account
440000 486300
440010 486300
445000 486300
445010 486300
7. Save your entries and choose Back.
8. Double-click on Security deposit and make the following entries:
Field Name Value
Chart of Accounts YIKR
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Field Name Value
Account Type K
Special G/L ind. H
Recon. acct Special G/L account
440000 486700
9. Save your entries.
3.3.1.1.2.29 Define Accounts for Customer Down Payments1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Down payment received → Define Reconciliation Accounts for Customer Down Payments
Transaction code OBXR
2. Double-click on Down Payment.
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Account Type D
Special G/L ind. A
4. Make the following entries:
Recon.acct.
Special G/LAccount
PlanningLevel
OutputTaxClearing
240000 430000 A
240010 430000 A
241000 430000 A
241010 430000 A
5. Save your entries and choose Back.
6. Double-click on Down Payment Request and make youir entries:
Field Name Value
Chart of Accounts YIKR
Account Type D
Special G/L ind. F
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Recon.acct.
Special G/LAccount
PlanningLevel
OutputTaxClearing
240000 430100 FF
240010 430100 FF
241000 430100 FF
241010 430100 FF
7. Save your entries.
3.3.1.1.2.30 Define Accounts for Vendor Down Payments1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Down payment made → Define Alternative Reconciliation Account for Down Payments
Transaction code OBYR
2. Double-click on Down Payments, Current Assets.
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Account Type K
Special G/L ind. A
4. Make the following entries:
Recon.acct.
Special G/LAccount
PlanningLevel
OutputTaxClearing
440000 230200 A
440010 230200 A
445000 230200 A
445010 230200 A
5. Save your entries and choose Back.
6. Double-click on Down Payment Request and make the following entries:
Field Name Value
Chart of Accounts YIKR
Account Type K
Special G/L ind. F
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Recon.acct.
Special G/LAccount
PlanningLevel
OutputTaxClearing
440000 230100 FF
440010 230100 FF
445000 230100 FF
445010 230100FF
7. Save your entries.
3.3.1.1.2.31 Specify Accounts for Subsequent Adjustment 1. Access the activity using one of the following navigation options:
IMG menu Enterprise Controlling → Consolidation Integration: Preparation for Consolidation → Preparation in the Sender System → Further Settings for Business Area Consolidations → Financial Accounting → Specify Accounts for Subsequent Adjustment
Transaction code OBXM
2. Double-click on Clearing account (transaction GA0).
3. Enter the chart of accounts YIKR. Choose Continue.
Field Name Value
Chart of Accounts YIKR
Transaction GA0
4. Enter account 469090.
5. Save your entries and choose Back.
6. Double-click on Adjustment accts for reconciliatn accts (transaction GA1) and make your entries.
Field Name Value
Chart of Accounts YIKR
Transaction GA1
Reconciliation account Adjustment account
240000 240098
241000 241098
250000 250098
255000 255098
440000 440098
445000 445098
460000 460098
470000 470098
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7. Save your entries and choose Back.
8. Double-click on Adjustment accounts for tax accounts (transaction GA2) and make your entries.
Field Name Value
Chart of Accounts YIKR
Transaction GA2
9.
Reconciliation account Adjustment account
260000 260098
480000 480098
10. Save your entries and choose Back.
11. Double-click on Adjustment accts for cash discount accts (transaction GA3) and make your entries.
Field Name Value
Chart of Accounts YIKR
Transaction GA3
Reconciliation account Adjustment account
204700 204798
500100 500198
518000 518098
519000 519098
618000 618098
12. Save your entries.
3.3.1.1.2.32 A/R: Calculation of Interest on Arrears1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Posting A/R: Calculation of Interest on Arrears
Transaction code OBV1
2. On the Maintain Account Determination: Posting Specifications: screen choose Accounts.
3. On the Chart of Accounts pop-up choose chart of accounts YIKR.
4. On the Maintain Account Determination: Accounts screen make the following entries:
Field Name Value
Application 0002
Chart of Accts YIKR
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Field Name Value
Account Symbol
Currency G/L acct
0001 + 578100
0002 + 759100
1000 + +
5. Save your entries.
3.3.1.1.2.33 Define Accounts for Value Adjustments1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Define Accounts
Transaction code OBB0
2. On the Maintain FI Configuration: Automatic Posting Procedures screen, choose Provisions/Recs/Payables: Adjust. Acct (transaction RKK).
3. On the pop-up Enter Chart of Accounts select Change Value area (F7)
4. On the pop-up Change valuation area select YB.
5. On the Maintain FI Configuration: Automatic Posting-Accounts screen, select posting key
6. On the Maintain FI Configuration: Automatic Posting-Posting Keys screen , make the following entries:
Posting Key Transaction Type
Debit 40
Credit 50
7. Save your entries.
8. Select Accounts.
9. On the Maintain FI Configuration: Automatic Posting-Accounts screen, make the following entries:
Chart of Accounts YIKR
Transaction RKK
Valuation Area YB
Reconciliation Adjustment Account
370000 399099
380000 399099
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Chart of Accounts YIKR
Transaction RKK
Valuation Area YB
Reconciliation Adjustment Account
381000 399099
382000 399099
383000 399099
384000 399099
385000 399099
389000 399099
390000 399099
391000 399099
393000 399099
397000 399099
398000 399099
399000 399099
10. Save your entries.
11. Go back to the Maintain FI Configuration: Automatic Posting Procedures screen.
12. On the Maintain FI Configuration: Automatic Posting Procedures screen, choose Provisions/Recs/Payables: Discount Exp. (transaction ZKB).
13. On the pop-up Enter Chart of Accounts select Change Value area (F7)
14. On the pop-up Change valuation area select YB.
15. On the Maintain FI Configuration: Automatic Posting-Accounts screen, select posting key
16. On the Maintain FI Configuration: Automatic Posting-Posting Keysscreen , make the following entries:
Posting Key Transaction Type
Debit 40
Credit 50
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17. Save your entries.
18. Select Accounts.
19. On the Maintain FI Configuration: Automatic Posting-Accounts screen, make the following entries:
Chart of Accounts YIKR
Transaction ZKB
Valuation Area YB
Reconciliation Adjustment Account
370000 699120
380000 699120
381000 699120
382000 699120
383000 699120
384000 699120
385000 699120
389000 699120
390000 699120
391000 699120
393000 699120
397000 699120
398000 699120
399000 699120
20. Save your entries.
21. Go back to the Maintain FI Configuration: Automatic Posting Procedures screen.
22. On the Maintain FI Configuration: Automatic Posting Procedures screen, choose Provisions/Recs/Payables: Discount Tfr (transaction ZKK).
23. On the pop-up Enter Chart of Accounts select Change Value area (F7)
24. On the pop-up Change valuation area select YB.
25. On the Maintain FI Configuration: Automatic Posting-Accounts screen, select posting key
26. On the Maintain FI Configuration: Automatic Posting-Posting Key screen , make the following entries:
Posting Key Transaction Type
Debit 40
Credit 50
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27. Save your entries.
28. Select Accounts.
29. On the Maintain FI Configuration: Automatic Posting-Accounts screen, make the following entries:
Chart of Accounts YIKR
Transaction ZKK
Valuation Area YB
Reconciliation Adjustment Account
370000 549000
380000 549000
381000 549000
382000 549000
383000 549000
384000 549000
385000 549000
389000 549000
390000 549000
391000 549000
393000 549000
397000 549000
398000 549000
399000 549000
30. Save your entries.
3.3.2 Business Transactions
3.3.2.1 Open Item Clearing
3.3.2.1.1 Prepare Automatic Clearing
UseIn this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:
The account type
The account number or number range
You can also enter five additional criteria.
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Please choose five other criteria from the fields in table BSEG or table BKPF. If possible please choose those fields which are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors). You can determine the field names by looking at the tables in the Data Dictionary. To do this, choose Tools ABAP Workbench Dictionary.
Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):
Criterion 1: ZUONR (Assignment)
Criterion 2: VBUND (Trading Partner)
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable/ Accounts Payable Business Transactions Open Item Clearing Prepare Automatic Clearing
Transaction code OB74
2. On the Change View “Additional Rules For Automatic Clearing”: Overview screen select New Entries.
3. On the New Entries: Details of Added Entries screen make the following entries:
ChtAcct Acct Ty From acct To account Criterion1 Criterion2
YIKR S 0000000000 9999999999 ZUONR VBUND
YIKR D 1 9999999999 ZUONR VBUND
YIKR D A Z ZUONR VBUND
YIKR K 0000000000 9999999999 ZUONR VBUND
YIKR K A Z ZUONR VBUND
4. Save your entries.
3.3.2.1.2 Define Tolerance Groups for G/L Accounts
UseWhen G/L accounts are cleared, tolerance groups are used to define limits which differences are accepted and posted automatically to predefined accounts. The groups which are defined here are assigned in the G/L account master record.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) General Ledger Accounting (New) Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounts
Transaction code OBA0
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2. On the Change View “Tolerances for Groups of G/L Accounts in Local Currency”: screen select New Entries.
3. On the New Entries: Details of Added Entries”: screen make the following entries:
Company Code
Tol. Group
Name Debit Posting
Credit Posting
Percentage (Deb.)
Percentage(Cre.)
1000 Tolerance Group for BP 1,00 1,00 1,0 1,0
4. Save your entries.
3.3.2.2 Bank Account Interest Calculation
3.3.2.2.1 Interest Calculation Global Settings
3.3.2.2.1.1 Define Interest Calculation Types
Use
In this activity, you create your interest indicators and specify that they are to be used for account balance interest calculation
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (new) Business Transactions Bank Account Interest Calculation Interest Calculation Global Settings Define Interest Calculation Types
Transaction code OB46
2. On the Change View “Interest Settlement (Calculation Type)”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries and save.
Interest calculation types:
Int ID (Interest Calculation Indicator)
Name Int.Calc.Type
Y0 Provisions <1Year P
Y1 Provisions >1Year P
Y2 Provisions >2Year P
Y3 Provisions >3Year P
Y4 Provisions >4Year P
Y5 Provisions >5Year P
Y6 Provisions >6Year P
Y7 Provisions >7Year P
Y8 Provisions >8Year P
…
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Repeat the new entries until the duration of your provisions.It may be that the provisions have a remaining life up to 50 years.
3.3.2.3 Adjustment Posting/Reversal
3.3.2.3.1 Permit Negative Posting
UseIn this activity you specify whether reverse documents can be comprised of negative postings for each company code.
Negative postings have been permitted for company code 1000.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) General Ledger Accounting (New) Business Transactions Adjustment Posting/Reversal Permit Negative Posting
Transaction code S_ALR_87004651
2. On the Change View “Maintain Negative Postings in Company Code”: Overview screen make the following entry
Company Code Negative Postings Allowed
1000 Set the indicator
3. Save your entries.
3.3.2.3.2 Define Reasons for Reversal
UseReverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a negative posting. The settings have been taken from the standard system. You can find additional information in Chapter Closing – Accrual/Deferrals.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) General Ledger Accounting (New) Business Transactions Adjustment Posting/Reversal Define Reasons for Reversal
Transaction code S_ALR_87004660
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2. On the Change View “Reasons for Reverse Posting”: Overview screen, select New Entries:
3. On the New Entries: Overview of Added Entries screen, make the following entry.
Field name Description User action and values Note
Reason 05
Text Accrual/Deferral posting
Neg. postng Negative posting <deselect>
Alt.pos.dt Alternative posting date allowed
<select>
4. Save your entries.
3.3.3 Periodic Processing
3.3.3.1 Report
3.3.3.1.1 German Foreign Trade Regulations
3.3.3.1.1.1 Enter Company Data for German Foreign Trade Regulations
UseIn this step, you enter your company data for each company code which is needed for the header of the report for receivables from and payables to non-resident companies according to German foreign trade regulations.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Report Foreign Trade Regulations Enter Company Data for German Foreign Trade Regulations
Transaction code S_ALR_87004861
2. Double-click on entry with company code 1000.
3. Make the following entries:
Company data Parameter Value Description
Number Enter the Registration Number for Z5A Report.Example: 12345
Number of those subject to reporting including the check digit as assigned by the State Central Bank responsible. Initial zeros do not have to be entered as these are added for the report.
Industry Enter the industry. Example: commerce
Specification requested in words in full (no key numbers). If an organization is active in multiple divisions, you should make the allocation according to the principal activity of the organization.
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Company data Parameter Value Description
Country Enter the federal state key. Example: 13
Federal state key; see the list of keys issued by the Bundesbank, page 121. For private persons, you should allocate this key according to place of residence; companies are allocated according to their company headquarters.
Legal form Enter the legal form key. Example:1
Legal form/status; see the list of keys issued by the German Central Bank, page 121.
Actg clerk Enter the name of the accounting clerk. Example: Sachbearbeiter
Use F1 Help
Telephone no. Enter the telephone number of the accounting clerk
Telephone number of account clerk
Fax number Enter the fax number of the accounting clerk
Fax number of account clerk
For SCB Enter the location of the (recipient) State Central Bank here.
Example: BW
Location of the (recipient) State Central Bank here.
E-Mail Address Enter the e-mail address of the accounting clerk.
Example: [email protected]
E-Mail Address of the accounting clerk
4. Save your entries.
The entries in column Parameter Value are examples. You have to replace them by your own values.
For a detailed description see: http://www.bundesbank.de/meldewesen/mw_aussenwirtschaft.php
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3.4 ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE
3.4.1 Customer Accounts
3.4.1.1 Master Data
3.4.1.1.1 Preparations for Creating Customer Master Data
3.4.1.1.1.1 Create Number Ranges for Customer Accounts
UseIn this activity you create the number ranges for the customer accounts.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Create Number Ranges for Customer Accounts
Transaction code XDN1
2. On the Customer Number Ranges view select Change Intervals.
3. On the Maintain Number Range Intervals view select Insert Interval.
4. On the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).
5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.
Maintain the following number range intervals
No From number To number Extl
01 0000100000 0000199999 X
02 0000200000 0000299999 X
05 0005000000 0005999999 X
06 0006000000 0006999999 X
VD 0000900000 0000999999
XX A ZZZZZZZZZZ X
Y1 0001000000 0001999999
Y2 0002000000 0002999999
Y3 0003000000 0003999999
Y4 0000400000 0000499999 X
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6. When you have maintained all number ranges, choose Save. Confirm the dialog box regarding transport on number ranges.
3.4.1.1.1.2 Define Account Groups with Screen Layout (Customers)
UseIn this activity the settings for the customer account group are determined:
the interval for the account numbers
whether the number is assigned internally by the system or externally by the user (type of number assignment)
whether it is an one-time account
which fields are ready for input or must be filled when creating and changing master records (field status)
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Customer Accounts Master Data Preparations for Creating Customer Master Data Define Account Groups with Screen Layout (Customers)
Transaction code OBD2
2. The following account groups are provided:
Account Group Name One-Time account
YB01 Sold-to party
YB02 Customer (ext.number assgnmnt)
YB03 Sold-to party Demo (int.Numb.)
YBAC Affiliated Companies - BP
YBEC Export Customers - BP
YBOC One-time cust.(ext.no.assgnmt) X
YBPC Dummy customer
YBVC Vendor_AT
3. Save your entries.
3.4.1.1.1.3 Assign Number Ranges to Customer Account Groups
UseIn this activity you assign the number ranges to the customer account groups.
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Payable Accounts Receivable Customer Accounts Master Data Preparations for Creating Customer Master Data Assign Number Ranges to Customer Account Groups
Transaction code OBAR
2. On the Change View “Assign Customer Acct Groups -> Number Range”:Overview screen, make the following entries
Group Number range
YB01 01
YB02 XX
YB03 Y3
YBAC Y4
YBEC 01
YBOC XX
YBPC XX
YBVC 02
3. Save your entries.
3.4.1.2 Line Items
3.4.1.2.1 Display Line Items
3.4.1.2.1.1 Define Line Layout
UseTo display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Define Line Layout
Transaction code O7Z3
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2. On the Maintain Line Layout Configuration: List screen, choose Create….
3. Make the following entries:
Line Layout
Text Fields with this specific series
Z02 Reference document number
Document Number
Reference
Document Date
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text
Z03 Affiliated Company Assignment
Document Number
Document Date
Trading Partner
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text
4. Save your entries.
3.4.1.2.1.2 Choose Additional Fields
UseField VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Additional Fields
Transaction code O7F8
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2. Enter Account type K (Vendors).
3. Choose Enter.
4. Select the fourth line. Choose Insert after….
5. On the dialog box choose Line Item.
6. Search for the field name VBUND and double-click on the line to select the field
7. Choose Save.
8. Choose Back.
9. Enter Account type D (Customers).
10. Choose Enter.
11. Select the tenth line. Choose Insert after….
12. In the dialog box in field Field Name enter VBUND.
13. Choose Save.
14. Choose Back twice to leave the IMG activity
Perform the same steps for the selection fields.
15. Access the activity as follows:
IMG Menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Line Items Display Line Items Display Line Items without ALV Choose Selection Fields
Transaction Code O7F4
16. Enter Account type K (Vendors).
17. Choose Enter.
18. Select the third line. Choose Insert after….
19. In the dialog box in field Field Name enter VBUND.
20. Choose Save.
21. Choose Back.
22. Enter Account type D (Customers).
23. Choose Enter.
24. Select the third line. Choose Insert after….
25. In the dialog box in field Field Name enter VBUND.
26. Save your entries.
3.4.2 Vendor accounts
3.4.2.1 Master Data
3.4.2.1.1 Preparations for Creating Vendor Master Data
3.4.2.1.1.1 Define Accounting Clerks
Use
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You define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records which the accounting clerk supervises. You can use this information for evaluations and for correspondence.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Accounting Clerks
Transaction code OB05
2. Choose New Entries.
3. Make the following entries:
Company Code Accounting Clerk Accounting Clerk Descr. User Name
1000 01 Mrs. Moneypenny
1000 AM Anna Müller
4. Save your entries.
3.4.2.1.1.2 Create Number Ranges for Vendor Accounts
UseIn this activity you create the number ranges for the vendor accounts.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Create Number Ranges for Vendor Accounts
Transaction code XKN1
2. On the Vendor Number Ranges view choose Change Intervals.
3. On the Maintain Number Range Intervals view choose Insert Interval.
4. In the Insert Interval dialog box enter the data for the new line (see table below), then choose Insert (Enter).
5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.
6. Maintain the following number range intervals:
No From number To number Extl
Y3 0000300000 0000399999 X
Y4 0000400000 0000499999 X
When you have maintained all number ranges choose Save. Confirm the dialog box regarding transport on number ranges.
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7. Choose Back twice to leave the IMG activity.
3.4.2.1.1.3 Define Account Groups with Screen Layout (Vendors)
UseIn this step, you determine the account groups for vendors.
The following account groups are provided:
Account Group Name One-time account
YB01 Vendor
YBAC Affiliated Companies - BP
YBIV Foreign Vendor
YBOV One-time vend.(ext.no.assgnmt) X
YBVE Vendor (ext.number assgnmnt)
YREI Commercial traveller
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts Master Data Preparation for Creating Vendor Master Data Define Account Groups with Screen Layout (Vendors)
Transaction code OBD3
2. On the Change View “Vendor Account Groups”: Overview choose New Entries.
3. On the New Entries: Details of added Entries view enter the Account Groups mentioned above.
3.4.2.1.1.4 Define Screen Layout per Activity (Vendors)
UseFor the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 “Change Vendor (Accounting)” and XK02 “Change vendor (centrally)”.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Vendor accounts Master Data Preparations for Creating Vendor Master Data Define Screen Layout per Activity (Vendors)
Transaction code OB23
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2. Double-click on transaction type Change Vendor (Accounting).
3. Double-click on Company Code Data.
4. Double-click on Account management.
5. Change the field status for the reconciliation account from Opt. entry to Display.
6. Go back three times.
7. Double-click on transaction type Change vendor (centrally).
8. Double-click on Company Code Data.
9. Double-click on Account management.
10. Change the field status for the reconciliation account from Opt. entry to Display.
11. Go back three times.
12. Save your changes and leave the IMG activity.
3.4.3 Business Transactions
3.4.3.1 Incoming Invoices/Credit Memos
3.4.3.1.1 Maintain Terms of Payment
UseYou can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key.
The key can be
stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view),
entered when the FI document is created (or changed),
entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed).
The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments.
The standard terms are used.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Maintain Terms of Payment
Transaction code OBB8
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2. On the Change View “Terms of Payment”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Pay. terms
Sales text Own expla-nation Account type
Fixed day
Add. months
NT00 Payable upon receipt Payable upon receipt Customer
Vendor
0 0
NT30 Net due in 30 days Net due in 30 days Customer
Vendor
0 0
NT45 Net due in 45 days Net due in 45 days Customer
Vendor
0 0
NT60 Net due in 60 days Net due in 60 days Customer
Vendor
0 0
Pay. terms
document date
% No. of days
Fixed day Add. months
% No. of days
NT00 <select> 0 0 0 0 0 0
NT30 <select> 0 30 0 0 0 0
NT45 <select> 0 45 0 0 0 0
NT60 <select> 0 60 0 0 0 0
4. Save your entries.
3.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy
3.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos
Use
Here you define the posting key for customer, vendor and G/L account items when entering incoming invoices and credit memos.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Incoming Invoices/Credit Memos – Enjoy Define Posting Key for Incoming Invoices/Credit Memos
Transaction code OBXJ
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2. On the Maintain FI Configuration: Auitomatic Posting - Procedures screen, select Transaction EGX.
3. On the Maintain Fi Configuration: Automatic Posting – Posting Keys screen, make the following entries:
Field name Description User action and values Note
Debit 29
Credit 39
4. Save your entries.
3.4.3.2 Outgoing Payments
3.4.3.3 Outgoing Payments Global Settings
3.4.3.3.1 Define Posting Keys for Clearing
UseIn this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Posting Keys for Clearing
Transaction code OBXH
2. On the Maintain Accounting Configuration: Clearing Procedures – List screen, select Clearing Transaction UMBUCHUNG.
3. On the Maintain Accounting Clearing Procedures – Data Screen screen, make the following entries:
Field name Description User action and values Note
Customers: Clearing entry Debit 07
Customers: Clearing entry Credit 17
Customers: Residual item bal. Debit
04
Customers: Residual item bal. Credit
14
Customers: Special G/L Debit 09
Customers: Special G/L Credit 19
Vendors: Clearing entry Debit 27
Vendors: Clearing entry Credit 37
Vendors: Residual item bal. Debit
24
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Field name Description User action and values Note
Vendors: Residual item bal. Credit
34
Vendors: Special G/L Debit 29
Vendors: Special G/L Credit 39
G/L Accounts Debit 40
G/L Accounts Credit 50
Document type (A/R) AB
Document type (A/P) AB
Document type (G/L) AB
4. Save your entries.
3.4.3.3.2 Define Payment Block Reasons
UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Global Settings Payment Block Reasons Define Payment Block Reasons
Transaction code OB27
2. On the Change View “Payment Block Reasons”: Overview screen, make the following entries:
Block ind.
Description Change in paymnt prop. Manual payments block
Not changeable
Free for payment
* Skip account
A Blocked for payment <select>
B Blocked for payment <select>
I CML:InvestorContract
N Postprocess inc.pmnt <select>
P Payment request <select> <select>
R Invoice verification
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Block ind.
Description Change in paymnt prop. Manual payments block
Not changeable
V Payment clearing <select>
3. Save your entries.
3.4.3.3.3 Define Default Values for Payment Block
UseYou can set up an automatic payment block reason for terms of payment.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Payment Block Reasons Define Default Values for Payment Block
Transaction code OBBC
2. On the Change View “Pmnt Terms: Default Values For Pmnt Block”: Overview screen, make the following entries:
Payment Terms Day Limit Block Key
0004 00
3. Save your entries.
3.4.3.3.4 Manual Outgoing Payments
3.4.3.3.4.1 Define Tolerances (Customers and Vendors)
Define Tolerances (Vendors)
Use
In this step, you specify the tolerances for customers and vendors. These tolerances are used for dealing with differences in payment and residual items which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each customer and each vendor via the master record. For each tolerance group, specify the following:
Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items
The handling of the terms of payment for residual items, if they are to be posted during clearing
The tolerance group <space> can be assigned to customers and vendors (general tolerance group).
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Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Define Tolerances (Vendors)
Transaction code OBA3
2. On the Change View “Customer/Vendor Tolerances”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries, screen, make the following entries:
Company Code
Tolerance Group
Text Gain Loss Percent (Gain)
Percent (Loss)
Adj. Disc. By
1000 BP FIN Tolerance 5,00 5,00
2,0 2,0 2,00
1000 DEB1 999,00 5,00 10,0 2,5 1,00
1000 DEB2 10,00 3,00 10,0 2,5 1,00
1000DEB3 200,00
100,00
1000 DEB4 0,02 0,02
1000 KRE1 999,00 5,00
Company Code
Tolerance Group
Grace Days due date
PT from Invoice
Only grant partial cash disc
Fixed PT Dunning key
1000 00 X NT00
1000 DEB1 01 X X 2
1000 DEB2 02 X X
1000 DEB3 03
1000 DEB4 03
1000 KRE1 01 X X 2
4. Save your entries.
3.4.3.3.4.2 Define Reason Codes (Manual Outgoing Payments)
UseIn this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments)
Transaction code OBBE
2. On the Determine Work Area_ Entry pop-up,choose Company Code 1000.
3. On the Change View “Classification of Payment Differences”: Overview screen, make the following entries:
RCd Short Text Long Text CorrT
050 Cash discount period
Cash discount period exceeded SAP50
051 Cash discount rate Cash discount rate not kept to SAP51
052 Cash discount f. net Cash discount deduction for net terms
SAP52
053 Cash discount retro.
No csh disc.retrograde calc.frm crd.memo
SAP53
054 Disc. period and rate
Disc. per. exceeded and disc. rate incorr.
SAP54
055 Pmnt on acct General payment on account SAP55
056 Pmnt advice error Pmt adv.on acct is missing or incomplete
SAP56
057 Calculation error Customer calculation error SAP57
058 Debit reduced Debit reduced instead of paid SAP58
059 Debit paid twice Debit paid twice SAP58
060 Credit memo paid Credit memo paid instead of reduced
SAP60
061 Credit memo twice Credit memo reduced twice SAP60
4. Save your entries.
3.4.3.4 Automatic Outgoing Payments
3.4.3.4.1 Payment Method/Bank Selection for Payment Program
3.4.3.4.1.1 Set Up All Company Codes for Payment Transactions
Use
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Specify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.
Cash discount strategy: determination of maximum cash discount for the company code.
Special G/L transactions: are to be settled for customers and vendors.
Vendors - Special G/L transactions to be paid: A (Down payment), B (Financial assets down payment), F (Down payment request), I (Intangible asset down payment), M (Tangible asset down payment), V (Stocks down payment)
Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up All Company Codes for Payment Transactions
Transaction code S_ALR_87100687 or FBZP, select button All Company codes
2. On the Change View “Company Codes”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
Sending Company Code 1000
Paying Company Code 1000
Max. Cash Discount
Vendors: Sp. G/L transactions to be paid
FA
Customers: Sp. G/L transactions to be paid
4. Save your entries.
3.4.3.4.1.2 Set Up Paying Company Codes for Payment Transactions
UseMinimum amount for which an incoming (€ 1,-) or outgoing payment (€ 5,-) is created.
(SAP standard is used with minor changes.)
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment
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Method/Bank Selection for Payment Program Set Up Paying Company Codes for Payment Transactions
Transaction code S_ALR_87100688 or FBZP, select button Paying Company codes
2. On the Change View “Paying Company Codes”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field Value
Company Code 1000
Min. Amount for incoming payment 0,01
Min. Amount for outgoing payment 1,00
One bill of exch. Per due date per. select
4. Save your entries.
3.4.3.4.1.3 Set Up Payment Methods per Country for Payment Transactions
UseIn this activity, you specify which payment methods are to be used in each country.
Following payment methods are used:
Pmt Method
Description (local language)
Description (English) Provided by
9Überweisung (Clas.Pymt Media)
Bank transfer with classical payment media
New, SAP Best Practices
A Bankabbuchung Bank direct debit Standard ERP
E Bankeinzug Bank collection Standard ERP
L Auslandsüberweisung Foreign bank transfer Standard ERP
O Orderscheck Order check Standard ERP
P Postgiro Überweisung Postgiro bank transfer Standard ERP
R Europaüberweisung European bank transfer Standard ERP
S Scheck Check Standard ERP
U Überweisung Bank transfer domestic Standard ERP
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and
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Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Country for Payment Transactions
Transaction code S_ALR_87100689 or FBZP, select button Pmnt methods in country
2. On the Change View “Payment Method/Country”: Overview screen, select country DE and choose New Entries if additional payment methods are required.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Country DE
Pymt Method Payment Method 9
Description Überweisung (Clas Prnt Media)
Outgoing Payment
<select>
Bank transf Bank transfer <select>
Allowed for personnel payment
<select>
Bank details <select>
Account number required
<select>
Doument type for payment
ZP
Clearing document type
ZV
Payment medium program
RFFOD__U
Name of print dataset
LIST1s
4. Select back.
5. On the Change View “Payment Method/Country”: Overview screen, select Prnt.Methd R.
6. In the left hand frame, double-click on Currencies Allowed.
7. Enter EUR as allowed currency
8. Select back.
9. Save your entries.
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3.4.3.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods per Company Code for Payment Transactions
Transaction code S_ALR_87100690
2. On the Change View “Maintenance of Company Code Data for a Payment Method”:O screen select company code 1000 and the payment method (see table below).
3. On the Change View “Maintenance of Company Code Data for a Payment Method”: D screen provide make your entries as listed in the table below (be aware the table is continued on the next page as it is too wide for one page):
Amount Limits and Foreign payments/foreign currency payments/Bank selection Control
Pmt Method
Minimum amount
Maximum amount
Foreign business partner allowed
Foreign currency allowed
Cust./vendor bank abroad allowed?
No opti-mization
9 0,00
1.000.000,00 X X X
A 5,00
200.000,00 X X X
E 5,00
200.000,00 X X
L 0,00
1.000.000,00 X X X X
O 0,00
100.000,00 X X
P 5,00
200.000,00 X X
R 0,00 5.000,00 X X X X
S 0,00
100.000,00 X X X X
U 0,00
1.000.000,00 X X X
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Form Data
Pmt Method
Form for the payment medium
Next form Drawer on the Form
9
Drawer name 1Drawer name 212345 town of drawer
A
Drawer name 1Drawer name 212345 town of drawer
E
Drawer name 1Drawer name 212345 town of drawer
L
Drawer name 1Drawer name 212345 town of drawer
O
Drawer name 1Drawer name 212345 town of drawer
P
Drawer name 1Drawer name 212345 town of drawer
R
Drawer name 1Drawer name 212345 town of drawer
S
Drawer name 1Drawer name 212345 town of drawer
U
Drawer name 1Drawer name 212345 town of drawer
Pyt adv.ctrl.
Pmt Method
Restricted to
Rows Pymt adv. After … lines
Always pyt adv
NoPYtAdv
9 X 2 X
A X 2 X
E X 2 X
L X 2 X
O X 98 X
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Pmt Method
Restricted to
Rows Pymt adv. After … lines
Always pyt adv
NoPYtAdv
P X 2
Select Pymt mthd valid to … lines
R X 2 X
S X 98 X
U X 2 X
4. Save your entries.
3.4.3.4.1.5 Create Bank Master Data
UseIf you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.
Procedure1. Access the activity using one of the following navigation options:
SAP menu SAP Menu Accounting Financial Accounting Banks Master Data Bank Master Record Create
Transaction code FI01
2. On the Create Bank: Initial Screen screen, make the following entries:
Field name Description User action and values Note
Bank Country CH
Bank Key 100
3. On the Create Bank: Detail Screen screen, make the following entries:
Field name Description User action and values Note
Bank Name Schweizerische Nationalbank
Region
Street Börsenstrasse 15
City 8022 Zürich
Swift Code SNBZCHZZ
Bank Group
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4. Repeat activity 2 and 3 with following bank entries:
Bank Key Bank country key
Name of bank House number and street
City SWIFT Code for International Payments
100 CHSchweizerische Nationalbank
Börsenstrasse 15 8022 Zürich SNBZCHZZ
140 CHBanque Nationale Suisse Rue Diday 8
1211 Genève 11
50070024 DEDeutsche Bank 24
60254 Frankfurt, Main
82080000 DE Dresdner Bank 99402 Weimar
23030000 DEVereins- und Westbank 23510 Lübeck
25020600 DE Allbank30655 Hannover
50350300 DE DGZ.DekaBank
60040 Frankfurt, Main
51420500 DE
Den Danske Bank - Hamburg - EAF-2
20010 Hamburg
54520194 DEBayer Hypo- und Vereinsbank
67003 Ludwigshafen, Rhein
66220020 DE
Baden-Württembergische Bank
76486 Baden-Baden
70030014 DEFürst Fugger Privatbank
80333 München
12040000 DECommerzbank Berlin (Ost) 10123 Berlin
160 CHBanca Nazionale Svizzera Via Canova 6901 Lugano
66010075 DEPostbank Karlsruhe
76127 Karlsruhe
10040000 DECommerzbank Berlin (West) 10891 Berlin
ABNAUS33XXX US
ABN AMRO BANK N.V.
335, MADISON AVENUE
NEW YORK 10017
ABNAUS33XXX
BKTRUS33050 US
BANKERS TRUST COMPANY NEW YORK NEW YORK BKTRUS33050
BOFCUS33POR
US UNION BANK OF CALIFORNIA,
407, SOUTHWEST BROADWAY
PORTLAND 97205
BOFCUS33POR
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Bank Key Bank country key
Name of bank House number and street
City SWIFT Code for International Payments
N.A.(FORMERLY KNOWN AS: BANK OF CA
CITIUS33XXX US CITIBANK N.A.111, WALL STREET
NEW YORK 10043 CITIUS33XXX
COBAUS4XXXX US
COMMERZBANK AG SUITE 5800:
CHICAGO 60606
COBAUS4XXXX
FUNBUS3FXXX US
FIRST UNION NATIONAL BANK, MIAMI,FL FOOR 12: MIAMI 33131
FUNBUS3FXXX
CHASUS33XXX US
CHASE MANHATTAN BANK, THE
4 NEW YORK PLAZA, FLOOR 15
NEW YORK 10004
CHASUS33XXX
010259 GB
National Westminster Bank PLC, Davyhulme
6 Davyhulme Circle,
MANCHESTER M31 1SS
4842 CHCREDIT SUISSE (4)
Enge, Bleicherweg 33 8070 Zürich
CRESCHZZ80C
018143 GB
National Westminster Bank PLC, Business Centre
P.O. Box 3060, Ship Hse,
LONDON SW11 3RG
050106 GBYorkshire Bank PLC, Kirkgate 8 Kirkgate,
LEEDS LS1 6BZ
073006 GB
Nationwide Building Society, Nationwide Life
Kingsbridge Point,
SWINDON SN38 1NL
BNPAFRPPNEU FR
BANQUE NATIONALE DE PARIS S.A. PARIS 75450
BNPAFRPPNEU
CCFRFRPP222 FR
CREDIT COMMERCIAL DE FRANCE
2, RUE DE LA CROISETTE
CANNES 06400
CCFRFRPP222
CIALFR2SCOL FR
CREDIT INDUSTRIEL D'ALSACE ET DE LORRAINE COLMAR CIALFR2SCOL
CITIFRPPXXX FR CITIBANKCITY CENTER PARIS 92073 CITIFRPPXXX
CRLYFRPPREN FR
CREDIT LYONNAIS RENNES
CRLYFRPPREN
SGABFR22XX FR SOCIETE 8, RUE DU STRASBOUR SGABFR22XX
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Bank Key Bank country key
Name of bank House number and street
City SWIFT Code for International Payments
X
GENERALE ALSACIENNE DE BANQUE DOME G 67003 X
SOGEFRPPAJC FR
SOCIETE GENERALE
91, AVENUE DES CHAMPS - ELYSEES PARIS 75008
SOGEFRPPAJC
5882 CHNeue Aargauer Bank
Bahnhofstrasse 49 5001 Aarau
AHHBCH22XXX
660 CHLuzerner Regiobank AG
Pilatusstrasse 22 6002 Luzern RFABCH22660
81011 CH
Raiffeisenbank Appenzeller Hinterland 9102 Herisau RAIFCH22
8278 CHGolman, Sachs & Co Bank 8022 Zürich
12070000 DEDeutsche Bank Ld Brandenburg 10883 Berlin
50070010 DEDeutsche Bank Filiale
60254 Frankfurt, Main
00100000 PT BPI Lisbon
5. Save your entries.
3.4.3.4.1.6 Define House Banks - House Banks
Use
Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID.
In the SAP system, you use the bank ID and the account ID to specify bank details
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Bank Accounts Define House Banks
Transaction code FI12
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2. On the Determine Work Area: Entry pop-up, choose company code 1000.
3. On the Change View “House Banks”: Overview screen, select New Entries.
4. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
House Bank DB
Bank Country DE
Bank Key 50070010
5. Select create
6. On the bank data pop-up, make the following entries:
Field name Description User action and values Note
Bank Name Deutsche Bank Filiale
City 60254 Frankfurt, Main
7. Select back.
8. On the Change View “House Banks”: Overview screen, select New Entries.
9. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
House Bank DRE
Bank Country DE
Bank Key 82080000
10. Select create
11. On the bank data pop-up, make the following entries:
Field name Description User action and values Note
Bank Name Dresdner Bank
City 99402 Weimar
12. Save your entries.
3.4.3.4.1.7 Define House Banks - Bank Accounts
Use
For each house bank several bank accounts have to be maintained.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Bank Accounts Define House Banks
Transaction code FI12
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2. On the Determine Work Area: Entry pop-up, choose company code 1000.
3. On the Change View “House Banks”: Overview screen, choose house bank DB and select Bank Accounts (double-click).
4. Select New Entries.
5. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
House Bank DB
Account ID GIRO
Description Giro Deutsche Bank
Bank Account Data
Bank Account Number
1133698 Example
Control key
Alternative acct. no.
G/L 280000 Account number in chart of accounts
Currency EUR
Discount acct
6. Save your entries.
7. Repeat steps 3-6 and enter following data:
Company code
House Bank
Account ID
Description Bank Account Number
G/L Currency
1000 DB USD USD Account 5689500 280050
USD
1000 DRE GIRO Giro Dresdner Bank
2580061 281000
EUR
3.4.3.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order
UseThe program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made:
Ranking order of banks: specify which house banks are permitted and rank them in a list.
Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.
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Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.
Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions
Transaction code S_ALR_87100691 or FBZP
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.
3. Select Ranking Order.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
PM Crcy Rank Order House Bk
9 1 DB
9 2 DRE
A 1 DB
A 2 DRE
E 1 DB
E 2 DRE
L 1 DB
L 2 DRE
O 1 DB
O 2 DRE
R 1 DB
R 2 DRE
S 1 DB
S 2 DRE
U 1 DB
U 2 DRE
6. Save your entries.
3.4.3.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts
Use
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In this chapter you determine the available amounts of each bank.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions
Transaction code S_ALR_87100691 or FBZP
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.
3. Select Available Amounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House Bank
Account ID Days Currency Available for outgoing payment
Scheduled incoming payment
DB GIRO 999 EUR 1.000.000.000,00
1.000.000.000,00
DB GIRO 999 USD 1.000.000.000,00
1.000.000.000,00
DB USD 999 USD 1.000.000.000,00
1.000.000.000,00
DRE GIRO 999 EUR 1.000.000.000,00
6. Save your entries.
3.4.3.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts
UseIn this chapter you determine the available bank accounts.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions
Transaction code S_ALR_87100691 or FBZP
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2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.
3. Select Bank Accounts.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House Bank Payment Method Currency Account ID Bank subaccount
DB 9 GIRO 280002
DB A GIRO 280004
DB A USD USD 280054
DB E GIRO 280004
DB E USD USD 280054
DB L GIRO 280003
DB L USD USD 280053
DB O GIRO 280001
DB O USD USD 280051
DB R GIRO 280003
DB R USD USD 280053
DB S GIRO 280001
DB S USD USD 280050
DB U GIRO 280002
DB U USD USD 280052
DRE 9 GIRO 281002
DRE A GIRO 281004
DRE E GIRO 281004
DRE L GIRO 281003
DRE O GIRO 281001
DRE R GIRO 281003
DRE S GIRO 281001
DRE U GIRO 281002
6. Save your entries.
3.4.3.4.1.11 Set Up Bank Determination for Payment Transactions: Value Date
UseIn this chapter you determine the value date.
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for Payment Transactions
Transaction code S_ALR_87100691 or FBZP
2. On the Display View “Bank Selection”: Overview screen, choose Paying Company Code 1000.
3. Select Value Date.
4. Select New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
Prnt. Methd. House Bank Account Amount Limit
Curreny Days
9 DB GIRO 0,00 EUR 2
9 DRE GIRO 0,00 EUR 2
A DB GIRO 0,00 EUR 2
A DB USD 0,00 EUR 2
A DRE GIRO 0,00 EUR 2
E DB GIRO 0,00 EUR 2
E DB USD 0,00 EUR 2
E DRE GIRO 0,00 EUR 2
L DB GIRO 0,00 EUR 2
L DB USD 0,00 EUR 2
L DRE GIRO 0,00 EUR 2
O DB GIRO 0,00 EUR 4
O DB USD 0,00 EUR 4
O DRE GIRO 0,00 EUR 4
R DB GIRO 0,00 EUR 2
R DB USD 0,00 EUR 2
R DRE GIRO 0,00 EUR 2
S DB GIRO 0,00 EUR 4
S DB USD 0,00 EUR 4
S DRE GIRO 0,00 EUR 4
U DB GIRO 0,00 EUR 2
U DB USD 0,00 EUR 2
U DRE GIRO 0,00 EUR 2
6. Save your entries.
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3.4.3.4.2 Payment Media
3.4.3.4.2.1 Define Sender Details for Payment Forms
UseIn this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Define Sender Details for Payment Forms
Transaction code S_ALR_87003346
2. On the Change View “Sender details (Payment program)”: Overview screen, make the following entries:
Co.Cd.
ID Letter header Footer text Signature Sender
1000
ADRS
ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
ADRS_SENDER
3. Save your entries.
3.4.3.4.2.2 Assign Payment Medium Format and Note to Payee to Payment Method
UseIn this activity you assign the payment medium format to a combination of payment method and country. You also determine the note to payee to be used, depending on the country and origin.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Assign Payment Medium Format and Note to Payee to Payment Method
Transaction code S_ALR_87100701 or FBZP,
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2. On the Change View “Payment Method/Country”. Overview screen, make the following entries (double-click on the payment method:
Payment Method (for Germany)
Format Format supplement
Payment medium program
Print dataset
Key Print dataset b/exch.
9 RFFOD__U LIST1S
A DTAUS0 04
E DTAUS0 05
L DTAZV
O RFFOD__S LIST1S 02
P DTAUS0 51
R DTAZV
S RFFOD__S LIST1S 01
U DTAUS0 51
3. Save your entries.
3.4.3.4.2.3 Define Instruction Keys
UseInstruction Keys: controls what instructions for making a payment order are sent to participating banks. The key can be specified in vendor master records or in your house banks.
For payment method K (check), L (foreign bank transfer) and R (EU internal transfer) an instruction key is specified.
No instruction key is defined for payment method U (Bank transfer), since you can also carry out bank transfers to foreign vendors that have a bank account in your country. However you do not need an instruction key here, since a message (Z1) is not required.
You need an instruction key for payment method A because a bank direct debit is also allowed for foreign customers and banks.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Data Medium Exchange Define Instruction keys
Transaction code OB47
2. On the Determine Work Area: Entry pop-up, make the following entries.
Field name Description User action and values Note
Bank Country DE
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3. On the Change View “Instruction Keys”: Overview screen, make the following entries:
PM IK Explanation of Instruction Key IK1 2 3 4 CA Pmnt Type
K 01 Check payment 20
K 06 Check withdrawal from payer 30
L 01 For.bk transf., domest.bk transf. in for. currency
1 4 1
L 02 Foreign bank transfer, payer pays bank charges
1 4 6 1 10
L 03 Foreign bank transfer, payee pays bank charges
2
L 04 Check issuing by recipient bank/SWIFT check
2
L 05 Urgent foreign bank transfer 10
R 01 EU internal transfer 1 4 1 15
R 02 EU internal transfer 1 4 6 1 15
4. Save your entries.
3.4.3.5 Dunning
3.4.3.5.1 Basic Settings for Dunning
3.4.3.5.1.1 Define Dunning Block Reasons
UseYou define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Dunning Basic Settings for Dunning Define Dunning Block Reasons
Transaction code OB18
2. On the Change View “Dunning Block Reasons”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen,, make the following entries.
Field name Description User action and values Note
Lock A
Text blocked for dunning
4. Save your entries.
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3.4.3.6 Dunning Procedure
3.4.3.6.1 Define Dunning Procedures
UseYou enter the settings that control the dunning program by:
1. Specifying the company codes to include in dunning.
2. Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)
3. Setting the dunning charges.
4. Specifying the net payment due date at which a particular dunning level is reached.
5. Specifying the dunning notice you want to send to your customers.
The following dunning procedures have been defined for dunning customers:
0001 Four-level dunning notice, every two weeks
YB30 Interest calculation after 30 days
The dunning procedure YB30 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures
Transaction code FBMP
2. On the Maintain Dunning Procedure: List screen, choose procedure 0001.
3. On the Maintain Dunning Procedure: Overview screen, make the following entries:
Field name Description User action and values Note
Name Four-level dunning notice, every two weeks
Dunning intervals in days
14
No. of dunning levels
4
Total due items from dunning level
3
Min. days in arrears (acct)
6
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Field name Description User action and values Note
Line items grace periods
2
Interest calculator
01
Public hol cal ID
holiday calendar 08 08 = Germany (Baden-Würrtemberg)
Standard transaction dunning
<select>
Ref. Dunning procedures for texts
0001
4. Choose Dunning Levels.
5. On the Maintain Dunning Procedure: Dunning levels screen make the following entries:
Field name Description User action and values Note
Days in arrears
1 2 3 4
2 16 30 44
Calculate interest?
1 2 3 4
<select> <select>
Always dun? 1 2 3 4
<select>
Print all items
1 2 3 4
<select> <select>
Payment deadline
1 2 3 4
10 7
6. Choose Charges.
7. On the Dunning Charges pop-up choose EUR.
8. On the Maintain Dunning Procedure: Charges screen make the following entries:
Dunn. Level Dunn. Charge
1 5,00
2 5,00
3 10,00
4 10,00
9. Choose Minimum amounts.
10. On the Minimum amounts pop-up choose EUR.
11. On the Maintain Dunning Procedure: Minimum amounts screen make the following entries:
Dun Mimimum amount Min. amount for interst
1 1,00 1,00
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Dun Mimimum amount Min. amount for interst
2 2,00 5,00
3 5,00 10,00
4 10,00 10,00
12. Choose back and save your entries.
13. Choose Dunning texts..
14. On the Company Code/Account type pop-up choose company 1000.
15. On the Maintain Dunning Procedure: Dunning texts screen make the following entries:
Normal dunning procedure
Form
1 YBAA_FIMA
2 YBAA_FIMA
3 YBAA_FIMA
4 YBAA_FIMA
Legal dunning procedures YBAA_FIMA
16. Save your entries.
17. Choose back and maintain the next dunning procedure.
18. On the Maintain Dunning Procedure: List screen choose New procedure.
19. On the Maintain Dunning Procedure: Overview screen make the following entries:
Field name Description User action and values Note
Dunn. Procedure
Dunning procedure
YB30
Name Interest Calculation after 30 Days
Dunning intervals in days
30
No. of dunning levels
1
Total due items from dunning level
Min. days in arreas (acct)
Line items grace periods
Interest calculator
01
Public hol cal ID
holiday calendar 08 08 = Germany (Baden-Würrtemberg)
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Field name Description User action and values Note
Standard transaction dunning
<select>
Ref. Dunning procedures for texts
YB30
20. Choose Dunning Levels.
21. On the Maintain Dunning Procedure: Dunning levels screen make the following entries:
Field name Description User action and values Note
Days in arrears
1
Calculate interest
1
<select>
Always dun? 1
Print all items 1
<select>
Payment deadline
1
7
22. Choose Dunning texts.
23. On the Company Code/Account type pop-up choose company code 1000.
24. On the Maintain Dunning Procedure: Dunning texts screen make the following entries:
Normal dunning procedure
Form
1 YBAA_FIMA
Legal dunning procedures YBAA_FIMA
25. Save your entries.
3.4.3.6.1.1 Define Dunning Procedures (Dunning Control)
UseIn this activity you enter the settings that control the dunning program.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures
Transaction code FBMP
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2. Choose Environment Company Code Data.
3. On the Change View “Company Code Dunning Control”: Overview screen, choose New Entries.
4. On the New Entries: Overview of Added Entries screen make the following entries.
Field name Description User action and values Note
CoCd Company Code 1000
By dun. ar. by dunning area <deselect>
By dun.level by dunning area <deselect>
Ref.CoCode Reference company code
1000
Sort. MHNK K1
Sort. MHND P1
Dun CoCd 1000
5. Save your entries.
3.4.3.6.1.2 Define Interest Rates
Use
In this activity, you specify for each interest indicator:
Which interest rate is to be used for debit or credit balances
The currency in which the interest is to be calculated
The date as of which the entry for the interest indicator is valid
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define Interest Rates
Transaction code OB42
2. On the Change View “Interest Rates”: Overview screen, make the following entries.
Field name Description User action and values Note
Int ID 01
Crcy Currency EUR
Valid from 01.01.1991 select latest date
Debit % 7,68
Cred. % 7,68
3. Save your entries.
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3.4.3.6.2 Printout
3.4.3.6.2.1 Allow Dunning with SmartForms
UseYou have the possibility to use either SAPscript forms or Smart Forms in the dunning procedure. In this transaction you have to specify which forms are used for dunning in this system.
This table is cross-client. Any changes you make in this table will take effect in all clients of your system.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings (New) Tools Customer Enhancements Business Transaction Events
Transaction code BF31
2. From the menu choose Settings P/S Function Modules … of an SAP Application.
3. On the Change View “Publish&Subscribe BTE: SAP Enhancement”: Overview screen, check or make the following entries.
Field name
Description User action and values Note
Event Event (Business Transaction Event)
00001720 This entry already exists.
Ctr Ctr (Country ISO Code)
Blank
Appl. Application Indicator for BTE
FI-FI
Funct Function Module
FI_PRINT_DUNNING_NOTICE_SMARTF This function module needs to be entered if Smartforms should be used.
4. Save your entries.
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3.4.3.7 Interest Calculation
3.4.3.7.1 Interest Calculation
3.4.3.7.1.1 Define Reference Interest Rates
UseIn this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.
Procedure4. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Reference Interest Rates
Transaction code OBAC
5. On the Change View “Define Reference Interest Rate”: Overview screen, choose New Entries.
6. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Ref.Int.Rate Reference Interest rate
UICEUR
Long Text Kreditzinsen/Credit interest
Description Kredit / Credit
Date from 01.01.1999
Currency EUR
Finan. center
7. Choose New Entries.
8. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Ref.Int.Rate Reference Interest rate
UIDEUR
Long Text Sollzinsen/Debit interest
Description Soll / Debit
Date from 01.01.1999
Currency EUR
Finan. center
9. Save your entries.
3.4.3.7.1.2 Define Time-Based Terms
Use
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In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Calculation Define Time-Based Terms
Transaction code OB81
2. On the Change View “Time-Dependent Interest Terms”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Int. Calc. Indicator
Currency Key
Eff. from Sequential number
Term (Debit/Credit Interest)
Reference Interest
Premium
02 EUR 01.01.2001 1 Debit interest: balance interest calc.
UIDEUR 0
02 EUR 01.01.2001 2 Credit interest: balance interest calc.
UICEUR 0
02 EUR 01.01.2000 1 Credit interest: balance interest calc.
UICEUR -1
02 EUR 01.01.2000 4 Debit interest: balance interest calc.
UIDEUR 5
4. Save your entries.
3.4.3.7.1.3 Enter Interest Values
UseAn interest rate has been defined for the discount rate.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable/Accounts Payable Business Transactions Interest Calculation Interest Calculation Enter Interest Values
Transaction code OB83
2. On the Change View “Reference Interest Rate Values”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Reference UICEUR
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Field name Description User action and values Note
Valid from 01.01.2001
Int.Rate Interest Rate 7,0000000
4. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Reference UIDEUR
Valid from 01.01.2001
Int.Rate Interest Rate 10,0000000
5. Save your entries.
3.4.3.7.2 Interest Posting
3.4.3.7.2.1 A/R: Calculation of Interest on Arrears
UseIn this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Interest Calculation Interest Posting A/R: Calculation of Interest on Arrears
Transaction code OBV1
2. On the “Maintain Account Determination: Posting Specifications”: screen, choose Accounts.
3. On the Chart of Accounts pop-up, choose chart of accounts YIKR.
4. On the Maintain Account Determination: Accounts screen, make the following entries:
Account Symbol Currency G/L acct
0001 + 578100
0002 + 759100
1000 + +
5. Save your entries.
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3.4.3.8 Closing
3.4.3.8.1 Count
3.4.3.8.1.1 Define Reply Addresses for Balance Confirmation
UseIn this step, you define the address to which the customers or vendors are to send their reply for the balance confirmation. Since this address is often different from the company code address, this specification is very important. You can define several addresses under one ID for every company code. Specify the required identification for every program run.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transaction Closing Count Balance Confirmation Correspondence Define Reply Addresses for Balance Confirmation
Transaction code OBV1
2. On the Change View “Company Code-Dependent Address Data”: Overview screen, choose New Entries..
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Field name Description User action and values Note
CoCd Company Code 1000
AdrID Adress-Identification 100
4. On the screen Edit address: 1000 0100 make the following entries:
Field name User action and values
Name Wirtschaftsprüfung GmbH
Street/House number Walldorfer Str.
Postal code/City 69190 Walldorf
country DE
Time zone CET
Language English
5. Save your entries.
3.5 Bank Accounting
3.5.1 Bank Accounts
3.5.1.1 Update House Bank Account with House Bank ID
Use
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If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.
Procedure1. Access the activity using one of the following navigation options:
SAP menu Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing In Company Code
Transaction code FS00
2. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 280000
Company Code
1000
3. Press the Change button on the right hand side of the Company Code Field.
4. Choose tab Create/bank/interest.
5. Make the following entries:
Field name Description User action and values Note
House bank DB
Account ID GIRO
6. Save your entries.
7. Repeat the steps above for the following accounts and enter House bank and Account ID as stated below:
G/L Account Company Code House bank Account ID
280000 1000 DB GIRO
280050 1000 DB USD
280100 1000 DRE GIRO
8. Save your entries.
3.5.2 Business Transactions
3.5.2.1 Define Variants
3.5.2.1.1 Define Variants for Check Deposit
UseIn this step, you can create your own account assignment variants for check deposits to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant can not be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.
The variants contain the following fields:
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YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Number (sel.)
YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Matchcode (sel.)
Variants are client independent. Make sure that variants which are needed in other clients are not modified.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Business Transactions Check Deposit Define Variants for Check Deposits
Transaction code OT45
2. On the Maintain Screen Variant: List screen choose Create.
3. In the Create variant window make the following entries:
Variant Name No. of Lines
YB01 Check (Check no/Ref./Customer) 1
YB02 Check (Matchcode) 1
4. On the Maintain Screen Variant: Fields screen make the following entries; select the required fields in the right-hand box and double-click to move it to the left.
Variant Column Offset Length Current Fields
YB01 01 03 14 Amount
YB01 02 18 10 10-digit check number
YB01 03 29 13 Check issuer
YB01 04 43 08 8-digit bank key
YB01 05 52 16 Reference document no. (sel.)
YB01 06 69 10 Customer number (sel.)
YB02 01 03 14 Amount
YB02 02 18 10 10-digit check number
YB02 03 29 14 Check issuer
YB02 04 44 08 8-digit bank key
YB02 05 53 16 Reference document no. (sel.)
YB02 06 70 07 Customer matchcode (sel.)
5. Save your entries.
3.5.2.1.2 Define Variants for Manual Bank Statement
UseIn this step, you create your own account assignment variants for the manual bank statement in order to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant cannot be changed. If
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you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.
Procedure1. Access the activity as follows:
IMG Menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Define Variants for Manual Bank Statement
Transaction code OT43
2. On the Maintain Screen Variant: List screen choose Create.
3. In the Create variant window make the following entries:
Variant Name No. of Lines
YB01 Acct Statement (Bank Ref.) 1
YB02 Acct Statemt (Ref.doc.nr/vend) 1
YB03 Acct Statement (Matchcode) 1
4. On the Maintain Screen Variant: Fields screen make the following entries; select the required fields in the right-hand box and double-click to move it to the left.
Variant Column Offset Length Current Fields
YB01 01 03 00 Transaction
YB01 02 08 00 Value date (sel.)
YB01 03 19 15 Amount
YB01 04 35 13 Bank reference
YB01 05 49 10 Customer number (sel.)
YB01 06 60 10 Document number
YB02 01 03 00 Transaction
YB02 02 08 00 Value date (sel.)
YB02 03 19 15 Amount
YB02 04 35 16 Reference document no. (sel.)
YB02 05 52 10 Customer number (sel.)
YB02 06 63 10 Vendor number (sel.)
YB03 01 03 00 Transaction
YB03 02 08 00 Value date (sel.)
YB03 03 19 15 Amount
YB03 04 35 07 Customer matchcode (sel.)
YB03 05 43 07 Vendor matchcode (sel.)
YB03 06 51 10 Document number
5. Save your entries.
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3.5.2.1.3 Define Variants for G/L Items
Use
In this activity you define screen templates for the fast entry of G/L account items when posting documents. You can generate screen templates with the fields account, amount and company code, for example.
Procedure1. Access the activity as follows:
IMG Menu Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Outgoing Invoices/Credit Memos Make and Check Document Settings Maintain Fast Entry Screens for G/L Account Items
Transaction code O7E6
2. On the Maintain Screen Variant: List screen choose Create.
3. In the Create variant window make the following entries:
Variant Name No. of Lines
YB01 G/L with tax jurisdiction 1
YB02 G/L with tax jurisdictn & txt 2
4. On the Maintain Screen Variant: Fields screen make the following entries; select the required fields in the right-hand box and double-click to move it to the left.
Variant Column Offset Length Current Fields
YB01 01 03 02 Posting Key
YB01 02 06 15 Account
YB01 03 33 16 Amount
YB01 04 50 02 Tax Code
YB01 05 53 15 Tax Jurisdiction
YB01 06 69 04 Company Code
YB02 01 03 02 Posting Key
YB02 02 06 15 Account
YB02 03 33 16 Amount
YB02 04 50 02 Tax Code
YB02 05 53 15 Tax Jurisdiction
YB02 06 69 04 Company Code
5. Save your entries.
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3.5.2.2 Payment Transactions
3.5.2.2.1 Manual Bank Statement
3.5.2.2.1.1 Make Global Settings for Electronic Bank Statement
UseIn this activity you make the global settings for the account statement. There are four main steps to be carried out:
Create account symbolSpecify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.
Assign accounts to account symbolsDefine postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit Credit which you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.
Create keys for posting rulesAssign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.
Create a transaction typeAssign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.
For the following entries you have one customizing topic. If you have entered the customizing topic you will find all other settings in the Dialog Structure on the left hand side of the screen.
Procedure1. Access the activity using one of the following navigation options:
SAP menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Make Global Settings for Electronic Bank Statement
Transaction code S_P00_07000249
2. Enter chart of accounts YIKR. Choose Continue.
3. On the Change View “Create Account Symbols”: Overview screen double-click on Assign Accounts to Account Symbol in the left hand side menu.
4. On the Change View “Assign Accounts to Account Symbol”: Overview screen select New Entries.
You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid you having to define a separate account symbol for each
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individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.
5. On the New Entries: Overview of Added Entries screen make the following entries:
Act.Symbol Acct Mod.
Currency G/L Acct Acct.Symb.Descr.
AUSG-UEBERW-AUS + + +++++++++3 Foreign out. transf.
AUSG-UEBERW-INL + + +++++++++2 Domestic out. transf.
BANK + + ++++++++++ Bank account
BANK + USD ++++++++++ Bank collection
BANKEINZUG + + +++++++++4 Bank collection
BANKGEBUEHREN + + 675000 Bank cost
BARAUSZAHLUNG + + ++++++++14 Cash payment
BAREINZAHLUNG + + ++++++++15 Cash deposit
GELDEINGANG + + +++++++++9 Cash receipt
KASSE + + ++++++++++ Cash on hand
SCHECKAUSGANG + + +++++++++1 Outgoing checks
SCHECKEINGANG + + +++++++++8 Incoming checks
SCHECKVERRECHNG + + ++++++++13 Check clearing acct
SCHECKVERRECHNG + USD ++++++++55 Check clearing acct
SONSTIGE + + +++++++++5 Other bank trans.
TREASURYAUSGANG + + ++++++++16 Treasury outg. trans
TREASURYAUSGANG + USD ++++++++55 Treasury outg. trans
TREASURYEINGANG + + ++++++++16 Treasury inc. trans.
TREASURYEINGANG + USD ++++++++55 Treasury inc. trans.
ZINSAUFWAND + + 751000 Interest paid
ZINSERTRAG + + 571000 Interest received
6. Save your entries.
7. On the New Entries: Overview of Added Entries screen double-click on Create Keys for Posting Rules in the left hand side menu.
8. On the Change View “Create Keys for Posting Rules”: Overview screen select New Entries.
In this step, you create the keys and their descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo or debit memo.
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9. On the New Entries: Overview of Added Entries screen make the following entries:
Posting Rule Text (maintenance in one language, translation not possible)
001+ Geldeingang über Zwischenkonto (Cash inflow via interim account)
002 + Scheckgutschrift (check deposit)
003- Scheckrücklauf (Cashed check)
004- Überweisung Inland (Domestic transfer)
005- Überweisung Ausland (Foreign transfer)
006- Andere Auszahlungen (Other disbursements)
007+ Andere Einzahlungen (Other receipts)
008- Barauszahlung (Cash payment)
009+ Bareinzahlung (Cash receipt)
010+ Inkasso/Lastschrifteinzug (Collection/direct debit)
011- Rücklastschrift (Returns collection/direct debit)
012- Bankgebühren (Bank free)
013+ Zinsen erhalten (Interest received)
014- Zinsen bezahlt (Interest paid)
015+ Zahlung mit Kreditkarten (Payment by credit card)
016- Kreditor Lastschrifteinzug (Vendor direct debit)
017+ Treasury Einzahlungen (Treasury receipts)
018- Treasury Auszahlungen (Treasury disbursements)
CD01 Scheckreinreicher direkte Buchung (direct check deposit)
CD02 Scheckeinreicher über Zwischenkonto (check deposit via interim account)
10. Save your entries.
11. On the New Entries: Overview of Added Entries screen double-click on Define Posting Rules in the left hand side menu.
12. On the Change View “Define Posting Rules”: Overview screen select New Entries.
In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) has to be posted.
Posting specifications comprise one or two posting records Debit Credit. The first posting record is called posting area 1 and usually involves a G/L account posting (BANK ACCOUNT CASH RECEIPT, for example). The second posting record which is optional is called posting area 2 (CASH RECEIPT CUSTOMER, for example).
Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.
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13. On the New Entries: Details of Added Entries screen make the following entries:
Pstg Rule Description
Pstg Rule
PosAr
PKey
Acct (Debit) PKey Acct (Credit) Doc. Type
Pst Ty
Cash receipt via interim account
001+ 1 40 BANK 50 GELDEINGANG SA 1
001+ 2 40 GELDEINGANG DZ 8
Check deposit 002+ 1 40 BANK 50 SCHECK-EINGANG
SA 1
Cashed check 003- 1 SCHECK-AUSGANG
50 BANK SA 4
Domestic transfer
004- 1 AUSG-UEBERW-INL 50 BANK SA 4
Foreign transfer
005- 1 AUSG-UEBERW-AUS
50 BANK SA 4
Other disbursements
006- 1 40 SONSTIGE 50 BANK SA 1
Other receipts 007+ 1 40 BANK 50 SONSTIGE SA 1
Cash payment 008- 1 BARAUSZAHLUNG 50 BANK SA 4
Cash receipt 009+ 1 40 BANK BAREINZAHLUNG
SA 5
Collection/direct debit
010+ 1 40 BANK BANK-EINZUG SA 5
Returns collection/direct debit
011- 1 40 SONSTIGE 50 BANK SA 1
Bank fee 012- 1 40 BANKGEBUEHREN 50 BANK SA 1
Interest received
013+ 1 40 BANK 50 ZINSERTRAG SA 1
Interest paid 014- 1 40 ZINSAUFWAND 50 BANK SA 1
Vendor direct debit
016- 1 40 AUSG-UEBERWSG INL
50 BANK SA 1
016- 2 50 AUSG-UEBERWSG INL
KZ 7
Treasury receipts
017+ 1 40 BANK TREASURY-EINGANG
SA 5
Treasury disburse-ments
018- 1 TREASURY-AUSGANG
50 BANK SA 4
Direct check deposit
CD01 2 40 SCHECKEINGANG DZ 8
Check deposit via interim account
CD02 1 40 SCHECKEINGANG 50 SCHECKVERRECHNG
SA 1
CD02 2 40 SCHECKVERRECHNG
DZ 8
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Returns collections/direct debits are posted to the account for other interim postings, since they need to be post processed.
14. Save your entries.
15. On the Change View “Define Posting Rules”: Overview screen double-click on Create Transaction Type in the left hand side menu.
In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.
16. On the Change View “Create Transaction Type”: Overview screen make the following entry:
Trans. Type Name
MC MultiCash
17. Save your entry.
18. On the New Entries: Overview of Added Entries screen select Transaction Type MC and double-click on Assign External Transaction Types to Posting Rules in the left hand side menu.
In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.
19. On the Change View “Assign External Transaction Types to Posting Rules”: Overview screen make the following entries:
Ext Trans +/- Post. Rule Int. Algthm.
001 - 003- 012 Outgoing check: check number same as payment doc. no.
002 - 003- 012 Outgoing check: check number same as payment doc. no.
004 - 016- 021 Reference document number search
005 - 016- 021 Reference document number search
009 - 011- 000 No interpretation
020 - 004- 019 Reference no. (DME management)
051 + 001+ 021 Reference document number search
070 + 002+ 000 No interpretation
071 + 010+ 019 Reference no. (DME management)
082 + 009+ 001 Standard algorithm
083 - 008- 001 Standard algorithm
201 - 005- 019 Reference no. (DME management)
202 + 001+ 021 Reference document number search
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Ext Trans +/- Post. Rule Int. Algthm.
206 - 005- 019 Reference no. (DME management)
401 + 017+ 019 Reference no. (DME management)
401 - 018- 019 Reference no. (DME management)
402 + 017+ 019 Reference no. (DME management)
402 - 018- 019 Reference no. (DME management)
411 - 018- 019 Reference no. (DME management)
412 + 017+ 019 Reference no. (DME management)
413 - 018- 019 Reference no. (DME management)
414 + 017+ 019 Reference no. (DME management)
415 - 018- 019 Reference no. (DME management)
416 + 017+ 019 Reference no. (DME management)
417 - 018- 019 Reference no. (DME management)
418 + 017+ 019 Reference no. (DME management)
808 - 012- 000 No interpretation
814 + 013+ 000 No interpretation
814 - 014- 000 No interpretation
833 + 017+ 001 Standard algorithm
833 - 018- 001 Standard algorithm
UNALLOCATED + 007+ 000
UNALLOCATED - 006- 000
20. Save your entries.
To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).
For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For further information on searching for the reference document number, refer to SAP Note 0107592.
The UNALLOCATED transaction results in the bank statement being imported, even if the external transaction code has not been created in Customizing. The transaction is posted to the interim account +++++5 (bank subaccount, depending on bank). Take a look at this interim account after the bank statement has been imported and post the items to the correct accounts where necessary. To ensure that the transaction is contained in the system the next time the statement is imported, define the new external transaction code in Customizing and assign an appropriate posting rule.
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21. On the New Entries: Overview of Added Entries screen double-click on Assign Bank Accounts to Transaction Types in the left hand side menu.
In this step, you assign each of your bank accounts to a transaction type.
22. On the Change View “Assign Bank Accounts to Transaction Types”: Overview screen make the following entries:
Bank Key Bank Account Transaction Type Company Code
66220020 1000002 MC 1000
50070010 1133698 MC 1000
82080000 5566645 MC 1000
50070010 5689555 MC 1000
50070010 5689500 MC 1000
23. Save your entries and leave the transaction.
3.5.2.2.1.2 Create and Assign Business Transactions
UseIn this step, you define an indicator and assign a posting rule for each business transaction of check deposit and manual bank statement.
3.5.2.2.1.2.1 Create and assign Business Transactions for Check Deposit
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions
Transaction code OT52
2. On the Change View “Check Deposit Transactions”: Overview screen select New Entries and make the following entries:
Trans. Type
Transaction +- Post. Rule Acct Mod
Text
2 CD01 + CD01 + Direct check Deposit
2 CD02 + CD02 + Check deposit via interim account
3. Save your entries.
3.5.2.2.1.2.2 Create and assign Business Transactions for Manual Bank Statement
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions
Transaction code OT52
2. On the Change View “Manual Bank Statement Transactions”: Overview screen select New Entries and make the following entries:
3. Make the following entries:
Trans. Type Transaction +-
Post. Rule Acct Mod
Int. Algthm.
Text
1 001+ + 001+ + 021 Cash receipt via interim account
1 002+ + 002+ + 000 Check deposit
1 003- - 003- + 012 Cashed check
1 004- - 004- + 019 Domestic transfer
1 005- - 005- + 019 Foreign transfer
1 006- - 006- + 000 Other disbursements
1 007+ + 007+ + 000 Other receipts
1 008- - 008- + 001 Cash payment
1 009+ + 009+ + 001 Cash receipt
1 010+ + 010+ + 019 Collection/direct debit
1 011- - 011- + 000 Returns collection/direct debit
1 012- - 012- + 000 Bank fee
1 013+ + 013+ + 000 Interest received
1 014- - 014- + 000 Interest paid
1 016- - 016- + 021 Vendor direct debit
1 017+ + 017+ + 019 Treasury receipts
1 018- - 018- + 019 Treasury disbursements
4. Save your entries.
3.5.2.2.2 Electronic Bank Statement
3.5.2.2.2.1 Define Program and Variant Selection
Use
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In this step, you can specify which programs the system offers for electronic bank statement processing.
Transaction FF.5 and FF_5 uses program RFEBKA00.
Transaction FF.6 and FF_6 uses program RFEBKAP0.
Transaction FEBC has no restriction.
You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.
In this step the Japanese programs are set not to be displayed in the selection screen for the transactions FF.6 and FF_6.
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Business Transactions Payment Transactions Electronic Bank Statement Define Program and Variant Selection
Transaction code OT61
2. Set the PND (Do not display Program) indicator for the following entries:
Transaction Code Program Name Variant Do not display Prog.
FF.6 RFEBKAJ0 X
FF_6 RFEBKAJ0 X
3. Save your entries.
3.5.3 Import and assign Reporting Variants
3.5.3.1 Reporting Variants
UseThe reporting variants needed for classic payment medium programs are created.
Procedure1. Access the activity using one of the following navigation options: Access the activity using
one of the following navigation options:
SAP system menu SAP Menu Tools ABAP Workbench Development ABAP Editor
Transaction code SE38
2. On the ABAP Editor: Initial Screen, provide the program.
3. Select “Variants” and choose Change.
4. On the ABAP: Variants - Initial Screen, provide the variant, select “Values” and choose Create.
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5. On the Maintain Variant: Report xxxx, variant yyyy screen, provide the necessary data and choose “Attributes”.
6. On the Variant Attributes screen enter the description in field “Meaning” and save your entries.
Perform the steps for the following program RFKORD30
Program Variant Description
RFKORD30 BPFIDE/RFKORD3 Variant RFKORD30
Repeat the steps for following program: RFFOD__S
Program Variant Description Paym. Meth.
Print checks
Print checks: Printer
Print Payment Summary
Print Payment Summary: Printer
RFFOD__S BPFIDE_S_10 Variant Payment Method O
O Select LP01 Select LP01
RFFOD__S BPFIDE_S_20 Variant Payment Method S
S Select LP01 Select LP01
Repeat the steps for the following program: RFFOD__U
Program Variant Descr. Paym. Meth.
Print Paym. Med.
Data Medium Exch.: Printer
Print paym, Advice Notes
Print paym, Advice Notes: Printer
Print Paym. Sum.
Print Paym. Sum Printer
RFFOD__U BPFIDE_U Variant RFFOD_U
U Select LP01 Select LP01 Select LP01
Repeat the steps for following entries: Program RFFOD__L
Program Variant Descr. Paym. Meth.
Data Med. Exch.
Data Med. Exch: Printer
Print paym, Advice Notes
Print paym, Advice Notes: Printer
Print Paym. Sum.
Print Paym. Sum Printer
RFFOD__L BPFIDE_L Variant RFFOD__L
L Select LP01 Select LP01 Select LP01
3.5.3.2 Reporting Variants Payment Media (program SAPFPAYM)
UseIn this activity you can create and assign selection variants for a format. Selection variant maintenance is a requirement for automatically scheduling the payment media of the Payment Medium Workbench in the payment program.
Procedure
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1. Access the activity as follows:
IMG Menu Financial Accounting (New) Accounts Receivable/ Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Make Settings for Payment Medium Formats from Payment Medium Workbench Create/Assign Selection Variants
Transaction Code S_ALR_87100704
2. Double-click the payment format DTAUS0 and enter the variants:
Bank key Bank name Sel. Variant
50070010 Deutsche Bank Filiale Frankfurt
BP_DEBA
82080000 Dresdner Bank Weimar BP_DRBA
3. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format DTAUS0” pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard.
4. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line.
Payment Medium Format
Data Medium Exch.
Paym Summary
Error Log
Output Device for Data Med. Exch., Paym. Summary and Error Log
DTAUS0 Select Select Select LP01
5. Choose Save.
6. Go back to the Payment Medium: Selection Variant screen and do the entries again for the format DTAZV.
7. Double-click the payment format DTAZV.
pCoCd House Bank
Bank name Sel. Variant
1000 DB Postbank Karlsruhe BP_DB_AUSL
1000 DRE Baden-Wuerttembergische Bank Baden-Baden
BP_DRE_AUSL
8. Press Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. Select Yes in the “Create Selection Variant xxx for format DTAZV” pop-up. Alternatively you can click at one selection variant and press key F5 on the keyboard.
9. Maintain for each selection variant the following field:
Field Group Format Value
Payment Medium Format DTAZV
10. Press the Format Parameter button under the field Payment Medium Format. Be sure that the field Transfer IBAN is marked. Then go back.
11. Maintain for each selection variant the following fields. To do so, press the Print Parameters button at each line
Field Group Print Control
Value Output Device
Data Medium Exchange Set indicator LP01
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Field Group Print Control
Value Output Device
FTR List Set indicator LP01
Payment Summary Set indicator LP01
Error Log Set indicator LP01
12. Choose Save.
3.5.3.3 Assign Selection Variants
Use
The selection variants are already assigned in the above step. See chapter “3.4.3.2 Reporting Variants Payment Media (program SAPFPAYM)” to find out further details.
Following variants are assigned for use in the payment media workbench:
Payment Format
Bank Key Bank name Sel. Variant
DTAUS0 50070010 Deutsche Bank BP_DEBA
DTAUS0 82080000 Dresdner Bank BP_DRBA
DTAZV DB Deutsche Bank BP_DB_AUSL
DTAZV DER Dresdner Bank BP_DRE_AUSL
3.6 Period End Activities
3.6.1 Bank-Account Interest Calculation
3.6.1.1 Prepare Account Balance Interest Calculation
Use
In this activity, you make general interest calculation specifications for each interest indicator. These specifications include the period determination, the interest determination, the interest processing, the output controls, and the payment terms.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Calculation Global Settings Prepare Account Balance Interest Calculation
Transaction code OBAA
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2. On the Change View “General Conditions for Interest Scale”: Overview screen, select New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Int. calc. indicator
Interest calculation indicator
02
Interest calc. freq.
Interest calculation frequency
01
Settlement day 31
Calendar type G
No interest payment
<select>
Balance plus int
<select>
4. Save your entries.
3.6.1.2 Define Reference Interest Rates
UseSee chapter “3.3.6.7.1.1 Define Reference Interest Rates”.
3.6.1.3 Define Time-Dependent Terms
UseSee chapter “3.3.6.7.1.2 Define Time-Based Terms”.
3.6.1.4 Enter Interest Values
UseSee chapter “3.3.6.7.1.3 Enter Interest Values”.
3.6.1.5 Prepare G/L Account Balance Interest Calculation
3.6.1.5.1 Prepare G/L Accnt. Balance Interest Calc. - Control Data
Use
In this activity you define the specifications for posting interest calculated on G/L account balances.
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Transaction code OBV2
2. On the Maintain Account Determination: Posting Specifications screen, select Goto Document Type.
3. On the Maintain Account Determination: Document Type screen, make the following entries:
Field name Description User action and values Note
Document type SA
4. Save your entries.
3.6.1.5.2 Prepare G/L Accnt. Balance Interest Calc. - Posting Rules
Use
In this activity you define the specifications for posting interest calculated on G/L account balances.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Transaction code OBV2
2. On the Maintain Account Determination: Posting Specifications screen, make the following entries:
Business Transaction
Debit Symbols
1000 40 1000
1000 50 0001
1010 40 0011
1010 50 2000
1020 40 1000
1020 50 0013
1030 40 1000
1030 50 0015
2000 40 0002
2000 50 2000
2010 40 2000
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Business Transaction
Debit Symbols
2010 50 0012
2020 40 0014
2020 50 2000
2030 40 0016
2030 50 2000
3. Save your entries.
3.6.1.5.3 Prepare G/L Accnt. Balance Interest Calc. – Account Determination
Use
In this activity you define the specifications for posting interest calculated on G/L account numbers.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Transaction code OBV2
2. On the Maintain Account Determination: Posting Specifications screen, select Accounts.
3. On the pop-up Chart of Accounts, select Chart of Accounts YIKR:
4. On the Maintain Account Determination: Accounts screen, make the following entries:
Acct Symbol Currency G/L account
0001 + 578100
0002 + 759100
0011 + 578100
0012 + 759100
0013 + 578100
0014 + 759100
0015 + 578100
0016 + 759100
1000 + ++++++++++
2000 + ++++++++++
5. Save your entries.
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3.6.1.5.4 Prepare G/L Accnt. Balance Interest Calc. - Account Symbols
Use
In this activity you define the symbols on G/L account numbers.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Transaction code OBV2
2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.
3. On the Maintain Account Determination: Symbols screen, make the following entries:
Acct Symbol
0001
0002
0011
0012
0013
0014
0015
0016
1000
2000
4. Save your entries.
3.6.1.5.5 Prepare G/L Accnt. Balance Interest Calc. - Account Symbol Descriptions
Use
In this activity you define the symbol descriptions on G/L account numbers.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Bank Account Interest Calculation Interest Posting Prepare G/L Account Balance Interest Calculation
Transaction code OBV2
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2. On the Maintain Account Determination: Posting Specifications screen, select Symbols.
3. On the Maintain Account Determination: Symbols screen, make the following entries:
Acct Symbol Description
0001 Interest received
0002 Interest paid
0011 Pt vl.min.int.earned
0012 Pst vl.min.int.paid
0013 Pst vl.dt.int.earned
0014 Past val.dt.int.paid
0015 Calc.per.int.earned
0016 Calc.period int.paid
1000 G/L account (earned)
2000 G/L account (paid)
4. Save your entries.
3.6.2 Valuate
3.6.2.1 Foreign Currency Valuation Methods
UseThe open items in foreign currency are valuated with two valuation methods:
From remaining life of up to one year (Bline date < 1 year as the valuation key date of the foreign currency valuation) the historical cost principle and the implementing principle do not apply.The valuation procedure has to be ‘Always evaluate’
From a remaining life of more than one year (Bline Date > 1 Year as the valuation key date of the foreign currency valuation) the valuation procedure‘strict lowest value principle’ has to be used
o NWP (lowest value principle) has been created.
o Description: FC bal. per acct, print LIs, lowest cost principle
o NWP postings are performed as follows:- Document Type = SA- Debit Bal. Exch. Rate Type = M - Credit Bal. Exch. Rate Type = M - Determine Exchange Rate Type from Account Balance.
The new valuation method ‘BILM’ has to be created
For configuration of two valuation methods it is necessary to apply the notes 1325917 and 1386032 (valid for software component SAP Application, release 604 and package number SAPKH60406),
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Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Methods
Transaction code OB59
2. On the Change View “Foreign Currency Valuation Methods”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Valuation Method
Description
Strict Lowest Value Principle
Lowest Value Principle
Document Type
Exch. Rate Type for Debit Bal
Exch. Rate Type for Credit Bal
Determ. Exch. Rate Type from Acct. Bal.
KTO FC bal.per acct, print LI's, strict lowest cost principle
X SA M M X
NWP FC bal.per acct, print LI's, lowest cost cost principle
X SA M M X
4. On the Change View “Foreign Currency Valuation Methods”: Overview screen, choose New Entries.
5. On the New Entries: Details of Added Entries screen, make the following entries:
Valuation Method
Description
Always evaluate
Lowest Value Principle
Document Type
Exch. Rate Type for Debit Bal
Exch. Rate Type for Credit Bal
Determ. Exch. Rate Type from Acct. Bal.
BILM BillMoG Valuation Method Germany
X SA M M X
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6. Select valuation method ‘BILM’.
7. Choose ‘time dependent attributes’ .
8. On the Change View “?”: Overview screen, choose New Entries.
Geschäftsjahres-
beginn ab
From remaining life
Time unit
Bedeutung
Always evaluate
Strict lowest value principle
Debit bal. E/R type
Credit bal. E/R type
01.01.2010 0 Year
0-1 Year allways evaluate
<select>
M M
9. On the New Entries: Details of Added Entries screen, choose ‘Next Entries’ (F8).
Geschäftsjahres-
beginn ab
From remaining life
Time unit
Bedeutung
Always evaluate
Strict lowest value principle
Debit bal. E/R type
Credit bal. E/R type
01.01.2010 1 Year > 1 Year strict lowest value p
<select> M M
10. Save your entries.
3.6.2.2 Define Valuation Areas
Use
In this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save the valuation result separately for each document item and use it for other closing operations (such as sorted lists).
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Define Valuation Areas
Transaction code S_AL0_19000080
2. On the Change View “Valuation Area”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation Valuation Method Currency Type Long text
YB BILM 10 (Company Code Currency)
Valuation area BP
4. Save your entries.
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3.6.2.3 Assign Valuation Areas and Accounting Principles
Use
In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Assign Valuation Areas and Accounting Principles
Transaction code S_PL0_86000071
2. On the Change View “Assignment of Valuation Area to Accounting Principles”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation area Acc. Princ.
YB HGB
4. Save your entries.
3.6.2.4 Foreign Currency Valuation: Acct Determination For OI Exch.Rate Differences
UseYou can activate the translation posting for each company code. In the following table, the Currency and Crcy Type fields are not maintained (default value = no entry).
Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared, accounts are cleared upon presentation of the bank statement.
See chapter “3.5.2.5.1.1 Prepare Automatic Postings for Foreign Currency Valuation”, select transaction KDF.
3.6.2.5 Foreign Currency Valuation: Account balances
Use
The valuation of foreign currency balances requires a special key that is assigned the gain and loss accounts for posting any exchange rate differences that occur during valuation. You can freely define this key. You then enter it in the master records of the accounts that you want to valuate. To post the differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter the same key for all these G/L accounts.
See chapter “3.5.2.5.1.1 Prepare Automatic Postings for Foreign Currency Valuation for Foreign Currency Valuation”, select transaction KDB.
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3.6.2.6 Discounting of Long-Term Receivables, Payables, and Provisions
UseLong-Term-Receivables, Payables and Provisions with a residual maturity > 1 year have to be discounted. The interest rates can be differently assigned for each year.
3.6.2.6.1 Define Calculation Methods
Use
In this activity, you define your calculation methods for discounting long-term receivables/payables as well as provisions.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Define Calculation Methods
Transaction code F107_PROVMETH
2. On the Change View “Calculation Methods”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Method Description
YBLT Long-Term Provisions (BilMoG)
4. Select line method YBLT and choose Details.
5. On the Change View “Details Overview:” screen, choose New Entries.
6. On the New Entries: Overview of Added Entries screen, make the following entries:
Remaining Maturity from (Exclud)
Until (including)
Time Unit
Interest indicator
Name
0 11 Month Y0 Provisions < 1 Year
11 23 Month Y1 Provisions >1 Years
23 35 Month Y2 Provisions >2 Years
35 47 Month Y3 Provisions >3 Years
47 59 Month Y4 Provisions > 4 Years
59 71 Month Y5 Provisions > 5 Years
71 83 Month Y6 Provisions > 6 Years
83 95 Month Y7 Provisions > 7 Years
95 107 Month Y8 Provisions > 8 Years
… … … … …
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The interest indicator has to be defined in chapter 3.3.2.2.1.1 Define Interest Calculation Types. For every year (max. 50 Years according to the Deutsche Bundesbank) an interest calculation indicator has to be set up.
7. Save your entries.
3.6.2.6.2 Define Interest Rates
Use
In this activity, you define the interest rates for discounting long-term receivables/payables as well as provisions.
The interest rates in this document are examples only. They have to be adapted to business requirements (e.g. in Germany the interest rates are provided by the Deutsche Bundesbank).
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Define Calculation Methods
Transaction code F107_PROVMETH
2. On the Change View “Calculation Methods”: Overview screen, select method YBLT and choose Details.
3. On the Change View “Details Overview:” screen, select Interest Indicator.
4. On the Display View “Interest Rates”: Overview screen, select button Display -> Change.
5. On the Change View “Interest Rates”: Overview screen, make the following entries:
Int ID Crcy Valid from
Debit % Cred. %
Y0 EUR 01.01.2009
5,000 5,000
Y1 EUR 01.01.2009
5,100 5,100
Y2 EUR 01.01.2009
5,200 5,200
Y3 EUR 01.01.2009
5,300 5,300
Y4 EUR 01.01.2009
5,400 5,400
Y5 EUR 01.01.2009
5,500 5,500
Y6 EUR 01.01.2009
5,600 5,600
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Int ID Crcy Valid from
Debit % Cred. %
Y7 EUR 01.01.2009
5,700 5,700
Y8 EUR 01.01.2009
5,800 5,800
… … … … …
6. Save your entries.
3.6.2.6.3 Assign Transaction Types to Actions
UseIn this activity, you assign your customer-specific transaction types to fixed actions. During valuation, calculation and account determination is performed on the basis of these actions.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Assign Transaction Types to Actions
Transaction code F107_MT2A
2. On the Change View “Assignment of Transaction Types to Actions (Manual Posting) screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Transaction Type
Transaction Type Description Action
520 Allocation Allocation (1)
540 Drawing Utilization/Consumption (2)
560 Elimination Recognition (3)
570 Transfer Utilization/Consumption Reversal (12)
4. Save your entries.
3.6.2.6.4 Maintain Transaction Types for Consolidation
UseIn this activity, you maintain own transaction types for the discounting provisions.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Consolidation Preparation (New) General Specifications
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Transaction Types Maintain Transaction Types for Consolidation
Transaction code OC08
2. On the Change View “Consolidation Transaction Types”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Transactn Type Description +/- sign
Carryfwd trans.type
TTy:Retirement
Y10 Provision discount
+ 500 540
4. Choose Next entry (F8).
5. On the New Entries: Details of Added Entries screen, make the following entries:
Transactn Type Description +/- sign
Carryfwd trans.type
TTy:Retirement
Y20 Provision accumul
+ 500 540
6. Save your entries.
3.6.2.6.5 Assign Actions to Transaction Types (Automatic Postings)
UseIn this activity, you assign the determined follow-on actions to the transaction types. The system uses the transaction types in the valuation postings.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Valuate Discounting of Long-Term Receivables, Payables, and Provisions Assign Actions to Transaction Types
Transaction code F107_A2MT
2. On the Change View “Assignment of Actions to Transaction Types (Automatic Postings) screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Action Transaction Type Transaction Type Description
15 Discount Reversal Y10 Provision discount
4 Initial Discount Y10 Provision discount
5 Follow-On Interest Accumulation
Y20 Provision accumul
6 Discounting with Interest Change
Y10 Provision discount
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Action Transaction Type Transaction Type Description
7 Discount Correction from Allocation Reversal
Y10 Provision discount
4. Save your entries.
3.6.2.6.6 Define Accounts for Value Adjustments
UseIn this activity you define for each reconciliation account (provision account) an adjustment account and a target account for the discounting transactions.
You define a write-off account for discounting (correction account) and an account for expenses from value adjustment on receivables (target account).
The account determination is provided for transactions RKK, ZKB and ZKK.
see chapter “3.3.1.1.2.33 Define Accounts for Value Adjustments”. Here you can find the details.
3.6.2.7 Define Sort Method / Adjustment Accounts for Regrouping Receivables/Payables
Use
In this activity you define your sort method.
You define the periods for the remaining terms of receivables and payables. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts.
You can also define the accounts in this activity (or you can define the accounts in the next chapter).
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
Transaction code OBBU
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2. On the Change View “Sort Methods”: Overview screen, select the following entry:
Interval Description
SAP SAP(EU 93 fin.stat.guidelines)
3. Save your entries.
3.6.2.8 Def. Sort Meth. and Adjustment Accts - Receivables
UseYou define the periods for the remaining terms of receivables.
Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
Transaction code OBBU
2. In the Change View “Sort Methods”: Overview screen select Interval SAP, double-click Receivables and check the following entries:
Sort Method
From Time Unit
Description
Cust. Post
Vend. Post
G/L posting
Ac. Acct. Determ.
SAP 000 3 Receivables <= 1 year
X X Account
V00
SAP 001 3 Receivables > 1 year
X X X Account
V01
. The account determination can be checked and modified with pressing “ Account”.
see chapter “3.3.1.1.2.25 3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity”. Here you can find the details.
3. Save your entries.
3.6.2.9 Def. Sort Meth. and Adjustment Accts - Payables
UseYou define the periods for the remaining terms of payables.
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Procedure 1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
Transaction code OBBU
2. 2. On the Change View “Payables”: Overview screen, check the following entries:
Sort Method
Descending
Time Unit
Description
Cust. Post
Vend. Post
G/L posting
Ac. Acct. Determ.
SAP 000 3 Liabilities <= 1 year
X X Account
V02
SAP 001 3 Liabilities > 1 and <= 5 years
X X X Account
V03
SAP 005 3 Liabilities > 5
X X X Account
V04
. The account determination can be checked and modified with pressing “ Account”.
see chapter “3.3.1.1.2.25 3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity”. Here you can find the details.
3. Save your entries.
3.6.2.9.1 Adjustment Accounts for Receivables/Payables by Maturity
UseIn this activity you define the numbers of the accounts required for the adjustment postings that sort the receivables and payables according to their maturity (remaining term).
3.6.2.9.1.1 Define Adjustment Accounts for Receivables/Payables by Maturity (posting key)
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Receivables/Payables by Maturity
Transaction code OBBV
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2. On the Maintain FI Configuration: Automatic Posting – Procedures screen double-click on the first line Receivables within 1 year (Transaction V00).
3. If the dialog box Enter Chart of Accounts appears, make the following entry:
Chart of accounts
YIKR
4. Choose Continue (Enter).
5. On the Maintain FI Configuration: Automatic Posting - Accounts screen choose the Posting Key pushbutton and make the following entry:
Transaction Key
Standard Posting Key Debit
Standard Posting Key Credit
V00 40 50
6. Save your entry.
7. Repeat step 2 to 5 and make the following entries:
Transaction Key
Standard Posting Key Debit
Standard Posting Key Credit
V01 40 50
V02 40 50
V03 40 50
V04 40 50
8. Save your entries.
3.6.2.9.1.2 Define Adjustment Accounts for Receivables/Payables by Maturity
UseSee chapter “3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity” for further details.
3.6.2.9.2 Adjustment Accounts for Changed Reconciliation Accounts
3.6.2.9.2.1 Define Adjustment Accounts for Changed Reconc.Acct.: Posting Keys
UseIn this activity you define the posting keys for the automatic transfer postings which are made if the reconciliation accounts are changed and for the adjustment postings that sort the receivables and payables according to their maturity (remaining term).
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting
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(New) Periodic Processing Reclassify Transfer and Sort Receivables and Payables Define Adjustment Accts for Changed Reconciliation Accounts
Transaction code OBBW
2. If the dialog box Enter Chart of Accounts appears make the following entry:
Chart of accounts
YIKR
3. Choose Continue (Enter).
4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose the Posting Key pushbutton and make the following entries:
Transaction Key
Standard Posting Key Debit
Standard Posting Key Credit
A00 40 50
5. Save.
3.6.2.9.2.2 Define Adjustment Accounts for Changed Reconciliation Accounts
UseSee chapter “3.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts” for further details.
3.6.2.9.3 Define Alternative Reconciliation Account for Customers
3.6.2.9.3.1 Define Alternative Reconciliation Account for Customers - Special G/L Accounts
Use
In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.
The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.
See chapter “3.3.1.1.2.27 Define Alternative Reconciliation Account for Customers” for further details (account type D = Doubtful Receivables).
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3.6.2.9.3.2 Def. Alternative Reconciliation Accnt. f. Customers - Special G/L Indicator (Names, Properties)
Procedure1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers
Transaction code OBXY
2. On the Maintain Accounting Configuration: Special G/L - List screen, select Create.
3. On the Create New Indicator pop-up make the following entry:
Account type
Special G/L ind.
Name Description
D D Dbt rec Doubtful Receivables
4. On the Maintain Accounting Configuration: Special G/L – Properties screen make the following entries:
Account type
Special G/L ind.
Noted items
Rel. to credit limit
Commitments warning
Target sp.G/L ind.
Debit (09)
Credit (019)
D D
5. Save your entries.
3.6.3 Period End Reporting
3.6.3.1 Entering Company Data for German Foreign Trade Regulations
UseIn this step, you enter your company data for each company code which is needed for the header of the report for receivables from and payables to non-resident companies according to German foreign trade regulations.
For detailed description see:
http://www.bundesbank.de/meldewesen/mw_aussenwirtschaft.php
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) Periodic Processing Report Foreign Trade Regulations Enter Company Data for German Foreign Trade Regulations
Transaction code OBA2
2. On the Change View “Company Data For FTR Report Z5A (FRG)”: Overview screen select Company 1000.
3. On the Change View “Company Data For FTR Report Z5A (FRG)”: Detail screen make the following entries:
Company code
Register No.
Industry Country Legal Form
Acct. Clerk
Tel. Fax For SCB
E-mail Address
1000 0123456 Gewerbe 13 1 Sachbearbeiter
101020
404040404
4. Save.
3.6.3.2 Creating Financial Statement Version
3.11.5.1 Creating Financial Statement Version
Use
In this activity:
You define the versions you need to create a balance sheet and profit and loss statement.
You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.
You then determine the financial statement items for your version.
You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance.Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun.area allowed" indicator. This financial statement version can then also be used by the notes to financial statement in the G/L account information system.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (New) General Ledger Accounting (New) Master Data GL Accounts Define Financial Statement Versions
Transaction Code OB58
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2. On the Change View “Financial Statement Versions”: Overview screen, select the Financial Statement Version IKR and choose the button Copy as (F6).
3. On the Change View “Financial Statement Versions”: Details of Selected Set screen make the following entries:
FIN.Stmt.Version Name
YIKR BP Acc Balance Sheet (#266) & P&L (new BilMoG)
4. Adopt the hierarchy and assign the accounts.
5. Save.
Note: The complete new structure and assignment of the accounts is described on the additional excel-file “BLDE_Accounting_StartUp.xls” worksheet “FINVersion”.
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