10. reports by councillor delegates...the purpose of this item is to report to council written...

AGENDA - ORDINARY MEETING OF COUNCIL – 24 MARCH 2015

61

10. REPORTS BY COUNCILLOR DELEGATES

10.1 ASSEMBLIES OF COUNCILLORS

GENERAL MANAGER: GOVERNANCE & CULTURE

PREPARED BY: MICHELLE HUANG, GOVERNANCE ADVISOR

TRIM FILE No: F14/386

ATTACHMENTS: 1. Assemblies of Councillors - March Reporting

PURPOSE

The purpose of this item is to report to Council written records of Assemblies of Councillors at the City of Port Phillip as required by section 80A (2) (a) and (b) of the Local Government Act 1989.

RECOMMENDATION

That Council receives and notes the written records of Assemblies of Councillors (attached) as required by section 80A (2)(a) and (b) of the Local Government Act 1989.

ASSEMBLY OF COUNCILLORS Written record in a c c o r d a n c e with Sect ion 80A(1) Loca l Government Ac t 1989

PLEASE FORWARD COMPLETED DOCUMENT TO HELPDESK GOVERNANCE.

IMPORTANT- see notes overleaf. 01

Name of meeting: 2404 Cultural Development Fund Assessment Committee

Date of meeting: Thursday 15 May

Councillors present:

Please tick the Councillors present

Cr Amanda Stevens • Cr Vanessa Huxley •

Cr Anita Horvath • Cr Andrew Bond •

Cr Bernadene Voss • Cr Serge Thomann XQ

Cr Jane Touzeau •

Staff present: Susan Strano Acting Manager, Recreation and Culture

Sandra Khazam, Acting Coordinator, Arts

Sharyn Dawson, Cultural Development Fund program officer

Matters considered (List topic titles only)

1. Assessment of 2014/1^"Cultural Development Fund grant applications

2. Conclusion/recommendations for Council

3.

4.

5.

Review of Council Reports (List date and name of Council/ committee meeting)

24 June 2014 - ordinary Council Meeting

Conflicts of interest declared: Write "nil" if no conflicts of interest declared. If conflict of interest is declared record name of person and briefly describe the conflict of interest. (Local Govt Act requires that a person with a conflict of interest must leave the room for that item.)

^ S ^ u < 2 J ^ & A S V S t x ^ j ^ - o l ^.-Vtr ,

Did the person declaring the conflict of interest leave the meeting? ^^YEs)/NO

Print name: . 4 . ^ . ^ . SV^:^9. Signature:

Name and signature of staff member completing and lodging the form.

Updated Oct 2010 City of Port Phillip Page 1 of 2

Written record in accordance with Section 80A(1) Local Government Act 1989


IMPORTANT - see notes overleaf.

Name of meeting: St Kilda Esplanade Market Advisory Committee Meeting

Date of meeting: 28/07/2014

Councillors present: Cr Amanda Stevens • Cr Vanessa Huxley • Cr Anita Horvath • Cr Andrew Bond

Please tick the Councillors present Cr Bernadene Voss • Cr Serge Thomann o r

Cr Jane Touzeau •

Staff present: Tracey Slatter • Mark Brady • Chris Carroll • Carol Jeffs • Claire Ferres-Miles • Fiona Blair • Other staff: Adele Denison, Trish Murphy

Matters considered JList topic titles only) Marketing Plan - St Kilda Esplanade Market


None

Conflicts of interest declared: Write "nil" if no conflicts of interest declared. If conflict of interest is declared record name of person and briefly, describe the conflict of interest. (Local Govt Act requires that a person with a conflict of interest must leave the room for that item:)

Nil

Did the person declaring the conflict of interest leave the meeting?

Print name: ..nV.^:...^^.\?.9^. Signature


U pdated Oct 2010 City of Port Phi I lip Page 1 of 2

Written record in accordance with Section 80A(1) Local Government Act 1989



Name of meeting:

Date of meeting:

St Kilda Esplanade Market Advisory Committee Meeting

24/09/2014




Cr Anita Horvath • Cr Andrew Bond W /

Cr Bernadene Voss • Cr Serge Thomann Or

Cr Jane Touzeau •

Staff present: Tracey Slatter • Mark Brady •

Chris Carroll • Carol Jeffs •

Claire Ferres-Miles • Fiona Blair •

Other staff: Adele Denison, Trish Murphy, Angela de Mel

Matters considered (List topic titles only) St Kilda Esplanade Market

Review of Council Reports (List date and name of Council / committee meeting)

None

Conflicts of interest declared: Write "nil" if no conflicts of interest declared. If conflict of interest Is declared record name of person and briefly describe the conflict of interest. (Local Govt Act requires that a person with a conflict of interest must leave the room for that item:)

Nil


!

I

Print name: . M ^ . . ^ . ^ Signature: . f 3 £ ^ E ? T ~ . !


Updated Oct 2010 City of Port Phillip Page \ of 2

ASSEMBLY OF COUNCILLORS Written record in accordance with Section 80A(1) Local Government Act 1989



Name of meeting: Cultural Heritage Reference Committee

Date of meeting: 20 November 2014





Cr Bernadene Voss X Cr Serge Thomann •

Cr Jane Touzeau •

Staff present: Sandra Khazam, Art & Heritage Team Leader


1. Committee priority projects 1.1. Recognition of'living heritage' 1.2. Sites of Aboriginal significance 1.3. Smart phone apps

2. Update on ongoing cultural heritage projects 2.1. Emerald Hill Library & Heritage Centre programs 2.2. World War I / ANZAC centenary committee and

events 2.3. Heritage Recognition Program 2.4. Memorials and monuments

3. Other business Emerald Hill masterplan



nil

Did the person declaring the conflict of interest leave the meeting? YES / NO

Print name: Sandra Khazam Signature: ~""



ASSEMBLY OF COUNCILLORS Written record in a c c o r d a n c e with Sect ion 80A(1) Loca l Government Act 1989


IMPORTANT- see notes overleaf.

Name of meeting:

Date of meeting:



Staff present:





Councillor Briefing

25 November 2014

Cr Amanda Stevens Cr Vanessa Huxley

Cr Anita Horvath Cr Andrew Bond

Cr Bernadene Voss Cr Serge Thomann

Tracey Slatter

Chris Carroll

George Borg

Mark Brady

Carol Jeffs

0 / R o d Burke

Other staff: Vfr-n&SS^ ZchtM n i ct€u^c/ fyvuC /fetf/i

SH^t^n Mrtnic. T<jj~fao. T o m sOaxoun. St Kilda Triangle /Zo& tfth^r^o^c/, Palais Theatre Update -T^MA* P^ytons .&o\rtJnX Vibrant Villages Program Balaclava Initiative Analysis of Major Party Election Commitments South Melbourne/Port Melbourne Parking Precinct Quarterly Update Customer Satisfaction Survey Bedrock Services 2015 Draft Template

Print name: / f ^ f * Signature:

Name and signature of staff member completing and lodging the fd


ASSEMBLY OF COUNCILLORS Written record in a c c o r d a n c e with Sect ion 80A(1) L o c a l Government Ac t 1989

PLEASE FORWARD COMPLETED DOCUMENT TO HELPDESK GOVERNANCE


Name of meeting: Art Acquisition Reference Committee

Date of meeting: Monday 1 December 2014





Cr Bernadene Voss • Cr Serge Thomann •

Cr Jane Touzeau X

Staff present: Louisa Scott, Curator

Georgia Rouette, Public Art Officer

Susan Strano, Coordinator Arts


1. Donation proposals

2. Draft Public Art Strategy Georgia Rouette

3. Public Art Commissions • Fitzroy Street - send list of artist submission with

our top four which best met the selection criteria and the site constraints

• Social Collider by Lump Sculpture Studio

4. Deaccession update



NIL


YES'©

Print name: ^TfafatfD Signature: J ^ * ^ ^ ^ ^

Name and signature of staff member completing and lodging the form-Updated Oct 2010 City of Port Phillip Page 1 of 2




Name of meeting: Councillor Briefing

Date of meeting: 2 December 2014



Cr Amanda Stevens t K ' C r Vanessa Huxley


Cr Bernadene Voss Cr Serge Thomann

Cr Jane Touzeau

Staff present: Tracey Slatter

Chris Carroll

a 7

Carol Jeffs

B Fiona Blair

Other staff: JZOVJUM /H ^tteUA , J*o<Mt\<i, M £-NL*L


Palais Theatre Update fia.vots<, tt&wt<ffi

St Kilda Triangle Update Election Outcomes - Workshop 1 Vic Police: service of alcohol bans Port Capacity: Container Terminal Operator at Webb Dock Amendment C111 - Special Building Overlay Electoral Representation Review


Draft Ordinary Council 9 Dec 2014

Draft Stat Planning Committee 10 Dec 2014



Print name: Signature: .



f ASSEMBL^OF C O U N C I L n S ^ I Written record in accordance with Section 80A(1) Local Government Act 1989



Name of meeting:

Date of meeting:

Matters considered



St Kilda Esplanade Market Advisory Committee Meeting — _ _

Staff present:


Conflicts of interest declared: Write "nil" if no conflicts of interest declared. If conflict of interest is declared record name of person and briefly, describe the conflict of interest. (Local Govt Act requires that a person with a conflict of interest must leave the room for that item:)

Cr Amanda Stevens • Cr Vanessa Huxley

Cr Anita Horvath • Cr Andrew Bond

Cr Bernadene Voss • Cr Serge Thomann

Cr Jane Touzeau •

Tracey Slatter

Chris Carroll

Claire Ferres-Miles

• Mark Brady

• Carol Jeffs

• Fiona Blair

a

•

•

Other staff: Adele Denison, Sean Meredith. Angela de Mel

St Kilda Esplanade Market

None


Nil

Print name: ..ftoe-ui >.^:.?.V.!.J. Signatu


re: 6


A S S E M B L Y OF COUNCILLORS Written record in accordance with Section 80A{1) Local Government Act 1989



Name of meeting:

Date of meeting:

Council lors present:




Cr Bernadene Voss Q Cr Serge Thomann 3 "

Cr Jane Touzeau •

Staff present:

A s - ' Opt'UCCQ


1. Zo/T $e&4*'&i3

3. ttre Q-'tjr s&^ke, 4.

5.

Review of Council Reports (List date and name of Council/ committee meeting) —

Conflicts of interest declared: Write "nil" if no conflicts of interest declared. If conflict of Interest is declared record name of person and briefly describe the conflict of interest. (Local Govt Act requires that a person with a conflict of interest must leave the room for that item.)

-


Print name: CjAMM..fl£<£fitefi&tC Signature:

Name and signature of staff member completing and lodging the form. Updated Oct 2010 City of Port Phillip _ _ _ _ _

ASSEMBLY OF COUNCILLORS Written record in a c c o r d a n c e with Sect ion 80A(1) L o c a l Government Act 1989



Name of meeting: Hindmarsh Steering Committee

Date of meeting: 5 December 2014





Cr Bernadene Voss • Cr Serge Thomann •

Cr Jane Touzeau 0

Staff present: Tracey Slatter • Kim Oakman •

Chris Carroll • Carol Jeffs •

Claire Ferres-Miles • Fiona Blair •

Other staff: Carol Tu & Yuki Kojima


• Confirmation of minutes from the meeting held Monday 24 February 2014

• Four Year Operational Plan 2011-2015 update • Hindmarsh Port Phillip Friendship Facebook page



Nil


Print name: ...Yuki Kojima Signature: ^yh^^^^ffM






Name of meeting:

Date of meeting:



Staff present:

Councillor Briefing

9 December 2014

Cr Amanda Stevens \Zi Cr Vanessa Huxley

W Cr Andrew Bond

Cr Serge Thomann y "

Cr Anita Horvath

Cr Bernadene Voss

Cr Jane Touzeau

Tracey Slatter

Chris Carroll

Fiona Blair

Kim Oakman

[sir Carol Jeffs

Claire Ferres Miles


Other staff:

/ U c ^ S s g ^ — . ^


Palais Theatre U pdate / j j yy^hXAS, •P*t&le^ pe^ \ Vibrant Villages - Acland Street J o . n e ^ / 5 n ^ ^ I^^SOL. Council Plan & Budget 2015/16 / y . . / - / , , .o St Kilda Festival Financial Update * , ; , >-,, ^. , 1 - „ , , S c O d . Road South l t J X ? ^ ^ ' t t » 3 ' Adventure Playgrounds pJZv^a)^ T*^ * ' + Municipal Health & Wellbeing Plan P r i o r i t i e s ^ l ^ ^ P ' T ^ ^ ^ /

Conflicts of interest declared: l/Kr/fe "nil" if no conflicts of interest declared. If conflict of interest is declared record name of person and briefly describe the conflict of interest. (Local Govt Act requires that a person with a conflict of interest must leave the room for that item.)


Final 9 December Ordinary Council reports Final 10 December Statutory Planning Committee reports

YES / NO

Print name: . . / ^ ^ . ^ ^ . . . . ^ ^ . ^ / ^ S i g n a t u r e :



ASSEMBLY OF COUNCILLORS Written record in a c c o r d a n c e with Sect ion 80A(1) Local Government Act 1989



Name of meeting:

Date of meeting:



Staff present:

' £ W n Joyce*


Councillor Briefing

3 February 2015

Cr Amanda Stevens ^ Cr Vanessa Huxley

Cr Anita Horvath Q' Cr Andrew Bond

Cr Bernadene Voss M Cr Serge Thomann

Cr Jane Touzeau ^

Tracey Slatter <ef Kim Oakman 0 "

Chris Carroll Carol Jeffs

Claire Ferres Miles Fiona Blair

Other staff: 7 e < « ^ fp^(^>^)n^/ S*>*>h ^uu^o.^

Gmz /C4Mr-fez^




Service Review Program Economic Development Presentation Tourism in CoPP St Kilda Tourism Association St Kilda Festive 2015 Update

Print name: Signature: ..i

Name and signature of staff member completing and lodging the fo


I

Written record. In accoMancswtth iecffari SQAflj Local government Act 1988

lMPOP^fW-m&timmgm0eat

Namfofmfetlna,"

Date of meeting;

Councillors present*

Plemeffckthe Councillors present

Or Amanda Stevens P Or v^offsa Huxley a CrAhlte Horvatt • 0r Andrew Bond a

CrBernadfeiifeVosB • err Serge Thornann a *

OrJaneToteeau •

Staff present,"

MatterscohsWbr^d

3. J'

4, , '

s: •

Review of Council Reports (L/sf date and name of Council/ committee meeting)

Conflicts of interest declared: Write "nil" if no conflicts of interest declared If conflict of interest is declared record name of person and briefly describe the conflict of interest (Local Govt Act requires that a person with a conflict of interest must leave the room for that item.)


P m m m ^ ^ & , m & m ^ ^ ^ , , , . ^ ^ n a t u r e ; ,...-.,.fgf^?^^k,

Narn@-:atidi: si0n.StHr#-af«tiaff member compfeffflg and todging the form.

•Updated Oct--mo c% of Port Phillip P»ati ef̂ :

ASSEMBLY OF COUNCILLORS Written record in a c c o r d a n c e with Sect ion 80A(1) L o c a l Government Act 1989



Name of meeting:

Date of meeting:

Councillor Briefing

17 February 2015



Cr Amanda Stevens Q ^ C r Vanessa Huxley

Cr Anita Horvath Ok^Cr Andrew Bond O - ^

Cr Bernadene Voss Cr Serge Thomann S K " "

Cr Jane Touzeau

Staff present:

fir\/>'net peMsSe>L/T&J~


Tracey Slatter

Chris Carroll

Claire Ferres Miles

u>^1<im Oakman

U y Carol Jeffs

a ^ F i o n a Blair • Other staff: I^W^A JWCCetusu JZ?oy^*^L A*

Statutory Planning Committee discussion Palais Theatre - EOI evaluation report St Kilda Triangle - progress update Community partnership groups Linden Gallery Mid Year Budget Review


Conflicts of interest declared: l/l/rife "nil" if no conflicts of interest declared. If conflict of interest is declared record name of person and briefly describe the conflict of interest. (Local Govt Act requires that a person with a conflict of interest must leave the room for that item.)


Print name: .^.QW/^.^...M.fd^^.I^.... Signature:



ASSEMBLY OF COUNCILLORS Written record in a c c o r d a n c e with Sect ion 80A(1) L o c a l Government Ac t 1989



Name of meeting: Councillor Briefing

Date of meeting: 24 February 2015




Cr Anita Horvath Cr Andrew Bond Sr^

Cr Bernadene Voss 0 ^ Cr Serge Thomann Q J ^

Cr Jane Touzeau

Staff present: Tracey Slatter Kim Oakman E r /

Chris Carroll E K ' Carol Jeffs C K "

Claire Ferres Miles EK^Fiona Blair •

Other staff: fW^L-tJ^^ 'Jac^UA Bd^^&


Fishermans Bend Planning Applications Update 1

Towards Zero - LIVE Community Solar Model Rates Capping Electoral Representation Review Bedrock Presentation: Family, Youth and Children




Print name: 8°™^..™!$^ Signatun

Name and signature of staff member completing and lodging tfcie





Name of meeting: Cultural Heritage Reference Committee

Date of meeting: 26 February 2015





Cr Bernadene Voss X Cr Serge Thomann •

Cr Jane Touzeau •

Staff present: Sandra Khazam, Art & Heritage Team Leader


1. Committee priority projects

1.1. Recognition of'living heritage'

1.2. Sites of Aboriginal significance

1.3. Smart phone apps

2. Update on ongoing cultural heritage projects

2.1. Emerald Hill Library & Heritage Centre programs

2.2. World War I / ANZAC centenary committee and events

2.3. Heritage Recognition Program

2.4. Memorials and monuments

3. Other business

Emerald Hill masterplan

South Melbourne "call for nominations"



nil

Did the person declaring the conflict of interest leave the meeting? Y E S / N O

Print name: Sandra Khazam Signature: ^






Name of meeting:

Date of meeting:



Staff present:


Review of Council Reports (List date and name of Council / committee meeting)



Councillor Briefing

3 March 2015

Cr Amanda Stevens Cr Vanessa Huxley •


Cr Bernadene Voss y ' Cr Serge Thomann

Cr Jane Touzeau SK '

Kim Oakman

Carol Jeffs

Tracey Slatter

Chris Carroll

Claire Ferres Miles • Fiona Blair . yK^ Other staff: Aa,fo /VCOun*; £\cfa*H?f &rtce^-

r&*Oi*£. r&iwi^&jsL /sussesc^i ' Vibrant Villages: Acland Street Upgrade Project ' Electoral Representation Review facts) otU fPJusy) A-^-W t& l/gSiz&f- & nAs-i/t

Print name: ^ ? . ( V bfrA.. / > ? ft^U^r..... Signature:

Name and signature of staff member completing and lodging the form!


10. reports by councillor delegates...the purpose of this item is to report to council written...

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