1 [email protected] university of kansas electronic theses and dissertation fall workshop
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WWW.GRADUATE.KU.EDU/[email protected]
University of Kansas Electronic Theses and
Dissertation Fall Workshop
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Introduction
Mary Roach, Associate Dean, Technical Services, KU Libraries
Ada Emmett, Scholarly Communications Librarian, KU Libraries
Amy Price, Administrative Professional, Graduate Studies
Kim Glover, Technology Trainer, Instructional Services, KU Libraries
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Why Submit Electronically?
ETD program helps students and the University Improves visibility and accessibility
ProQuest Dissertations and Theses, (Lawrence/Edwards campus only)
Dissertations & Theses @ University of KansasKUMC-Current Research @ KUKU ScholarWorks, http://
kuscholarworks.ku.edu
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Why Submit Electronically? (continued…)
Ability to include Media Audio Video
Reduces Costs and Space RequirementsIncreases the ability for others to access
your research
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KU ScholarWorksKU ScholarWorks ProQuest/UMIProQuest/UMI
No additional costProtected by
copyrightGreater access to
your workKU ScholarWorks
release form http://www.graduate.k
u.edu/-downloads/04-d6_KU_ETD_release.pdf
Additional fee$150 for Master’s$160 for Doctoral
Protected by copyright
Greater access to your work
Open Access
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Embargo
Embargo-delayed release or delayed availability Reasons
Patents pending Sensitive data Pending publication
Must get approval and signature of the director of your graduate division
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Publishing Options
BestOption
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Publishing Options
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Copyright: Protecting your work
Copyright is a way to protect your workPayment Options
United States Copyright Office (basic fee: $35)http://www.copyright.gov/
UMI ProQuest will do it for you for a fee during submission. (fee: $55) Copyright Information
University of Kansas Office of the Vice-Provost for Information Services: http://www.copyright.ku.edu
KU Medical Center Copyright Compliance Page: http://www.kumc.edu/Pulse/copyright.html
K.D. Crews, Copyright Law and Graduate Research: http://www.il.proquest.com/en-US/products/dissertations/copyright/Preface.html “This manual is intended to help graduate students and advisors understand legal rights and duties a an early stage, before the legal issues can become serious and frustrating. This manual should help researchers identify when they need copyright clearances and show how to obtain them. It should also help graduate students protect their own copyrights.”
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General Requirements for Electronic Submission
1. Deliver to your graduate division, signed: Title page Acceptance page KU ScholarWorks release
Director’s signature required to place embargo on ETDThe deadlines to submit these materials can be found at the Graduate
Studies website under Academic Calendar 2009 and Academic Calendar 2010
2. Convert thesis or dissertation to a PDFInclude copies of the UNSIGNED title and acceptance pages
3. Submit through the UMI website4. Pay fees online during submission process:
Submission and archiving Copyright (optional but recommended)
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Creating the PDF file
Why PDF PDF preserves the layout and formatting of your
original document Allows anyone with the free Adobe Reader, or
comparable program, to access it Better format for long-term preservation and access;
ensures that your document can continue to be read years from now.
PDF Requirements Visit: http://www.techdocs.ku.edu/docs/pdf/
UMI ETD Tutorial: http://dissertations2.umi.com/tutorial.html
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Gotchas
Microsoft Equation Editor and PDFs Microsoft Equation Editor (Office 2003 and earlier) may
encounter problems when creating PDF; equations may appear garbled onscreen or when printed out as a PDF. Use a different equation editing tool. Use Microsoft Equation Editor to create the equations, but then
create a screenshot of each equation, and insert it as an image in your document.
Office 2007: http://office.microsoft.com/en-us/word/HA012303611033.aspx
Notes for LaTeX Users DVIPDFM (a DVI to PDF translator) is included in major TeX
distributions. http://gaspra.kettering.edu/dvipdfm/dvipdfm-0.12.4.pdf http://www.it.iastate.edu/training/videos
For more information see UMI’s PDF Help Center: http://dissertations2.umi.com/ku/pdffaq.html
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Submitting the Thesis/Dissertation
Start here: http://www.etdadmin.com/ku How the submission process works
Submitting very large files Connectivity Questions Copyright Registration: Retaining your rights
When are ETDs available in the ProQuest Dissertations & Theses (PQDT) database and the KU ScholarWorks Repository?
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Resources
Support Services for Writers Workshops: www.infotraining.ku.edu Writing Center Resources: www.writing.ku.edu/graduate_students
Support for Data Analysis GIS and Data Lab: http://www.lib.ku.edu/gis/
Software www.technology.ku.edu/software
Working with multimedia files www.graduate.ku.edu/04-06_eff_dig_files.shtml
Graduate Division Contacts http://www.graduate.ku.edu/05-01_PTD.shtml
ETD questions – email: [email protected]