1 tara peters presenting with powerpoint 2 outline - day 1 presenting with powerpoint using...
Post on 19-Dec-2015
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TRANSCRIPT
1
Tara Peters
Presenting with
PowerPoint
2
Outline - Day 1
Presenting with PowerPoint Using PowerPoint
Slide template
Design considerations Presenting tips
3
Using PP - Let's Create a Template
Open PowerPoint Blank presentation
Unique Pictures/logos Flexibility
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Using PP - Choose Slide Layout
Choose the blank slide to design your own
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Using PP - Slide Master
Select ViewMasterSlide Master All slides will have your template Add your own style
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Using PP - Header Picture
InsertPictureFrom File Select Desktop/Honors/mountain.gif Drag image to upper left corner
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Using PP - Format Title
Click the title text box outline Change font (Tahoma) Change font size (36) Select justification (Right) Move to upper right corner Select ViewToolbarsDraw On the Draw toolbar select
DrawOrderBring to Front
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Using PP - Format Title
Do you see this on your screen?
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Using PP - Modify Slide Master Template
Delete the three text boxes at the bottom While holding shift select them Press delete
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Using PP - Create Footer
Add color Use logos from Web sites
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Using PP - Create Footer Border
Create a footer border Select rectangle tool from the Draw toolbar Draw a rectangle to cover the bottom of slide Double-click rectangle to format Change fill
Pull down FillColor menu Select Fill Effects then Texture Select Paper Bag
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Using PP - Getting Web Logos
Open Web Browser Enter www.ualberta.ca/ualberta/img/UA6.jpg Right click the logo Select Save Picture As Save in Desktop/Honors folder Get Canadian Psychological Association logo
from: www.cpa.ca/ Close Browser
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Using PP - Web Logos Note
Most logos are proprietary and should never be altered or used unless you are certain that the institution would appreciate your acknowledgement.
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Using PP - Insert, Place, & Link Logos
InsertPictureFrom File Shrink the images Move logos to each corner
Press Ctrl and use arrows to position just right
InsertHyperlink www.cpa.ca www.ualberta.ca/ualberta/img/UA6.jpg Links only work during Slide Show
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Using PP - Is This What You See?
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Using PP - Format Text Area
Text area options: Font (Arial/Times) Font Size (32-28) Placement (center)
Bullets Colors Level
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Using PP - Format Background
Change background color FormatBackground Select More Colors from the pull-down menu On the Standard tab page, pick a brown Click the Custom tab Use the bar on the right to pick a beige Select OK then Apply
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Using PP - Create Slides
See your template on a slide/slide show ViewNormal ViewSlide Show
Check Hyperlinks Right clickEnd Show
Create more slides with the template InsertNew Slide
Insert Title Slide Insert Bulleted List slide
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Using PP - Opps, Looks Funny
The background breaks the title header ViewMasterSlide Master Draw a rectangle over the header
Keep same height as the mountains
Double-click the rectangle Fill = white Line = no line
DrawOrderSend to Back
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Using PP - That's Better!
ViewNormal All of your slides should reflect this change
You may not want the clutter of the template design when showing figures or data tables
Insert the new slide you want to be different FormatBackground Then check omit background graphics from
master Be sure to click Apply, not Apply to all
Don't worry, there's always undo
Using PP - "I don't need a Template"
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Using PP - What's Next
What have we covered? Design considerations Presenting tips
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Using PP - What did we cover?
Using drawing tools Inserting slides Editing slide template Erasing template Hyperlinks
Creating new slides Using Slide Master Inserting images Saving Web logos Formatting text
You're practically an expert! Remaining functions will be covered next week
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Design - Why Did We Do What We Did?
You rattled off a number of instructions on how to build templates, but why should we follow these suggestions?
Q
A Important elements of presentation design…
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Design - Tips Disguised as Q&A
Why insert a title slide?Q
A Presentation title, name and institution. Good slide while you're waiting to begin Introduce your talk
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Design - Tips Disguised as Q&A
Why use a template?Q
A Saves time Adds life with little work Consistent look Directs audience's attention
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Design - Tips Disguised as Q&A
Why use headers?Q
A Logical place for slide title Create outline and follow it Use outline sections as slide titles Keep title on relevant slides
Add some visual appeal Directs attention
Easily find your title Content is consistently below
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Design - Tips Disguised as Q&A
Why use footers?Q
A Your, your lab's or institution's logo Logo of funding provider Acknowledge resources Context for the audience Visual appeal
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Design - Tips Disguised as Q&A
Why did we use those fonts?Q
A Easy to read Title: different but easy to read Content: usually Times or Arial Keep fonts consistent
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Design - Tips Disguised as Q&A
Why did we use those font sizes?Q
A Easy to see Title: 36-point Content: 32 or 28-point
Dictates slide capacity Consider the room where you present
larger room, larger font
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Design - Tips Disguised as Q&A
Why center text box?Q
A Balance slide Leave white space around edges
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Design - Tips Disguised as Q&A
Why bother with bullets in the template?Q
A Force yourself to be concise Keep any sentences short Point form Say it, audience shouldn't read it
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Design - Tips Disguised as Q&A
Why insert new slides?Q
A To make a point Don't overload slides, insert another
Text shouldn't fill more than 50% of slide Don't worry!
The rest of the information…
Obviously presentation won't fit on one so why ask a silly question?
Q
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Design - Tips Disguised as Q&A
…is only a click away!
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Design - Tips Disguised as Q&A
Why "waste space" with header and footer?Q
A Previously mentioned advantages Visual appeal Limit amount of text you can add
If you wonder if you've exceeded slide capacity, you have!
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Design - Tips Disguised as Q&A
Why use background color?Q
A White can seem too bright Soften your slides Add elegance
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Design - Problem
Impress audience with content, not slides Design must not take away from content
Problem spending more time designing slides than content
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Design - Problem
Consider
Colours Fonts Slide capacity Structure Consistency Simplicity
But…
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Presenting - Content
Focus on content!
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Presenting - Content
Most Importantly Know your topic! Practise your presentation!
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Presenting - Communicating
Communicating to audience Be enthusiastic Speak loud and clear Make eye contact Move and point to screen if need be
…but don't fidget
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Presenting - Communicating
Communicating with audience Does your audience understand?
Ask them questions Engage but don't scare your audience
Good presentation may amuse Excellent presentation will leave
audience with greater understanding
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Presenting - Handouts
Provide Handouts From PowerPoint
FilePrint Print What: Handouts Customize
Develop handouts from scratch
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Presenting - Etiquette
Etiquette Be prepared Be rested Dress appropriately Practise Test presentation equipment Relax
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Presenting - Etiquette
Etiquette Remain focused on your topic Consider audience knowledge level Explain topics clearly yet concisely Gauge your audience
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Outline - Day 2
Presenting with PowerPoint Graphing
Inserting objects Data representation Animation
Slide Transition Sounds Transporting presentation
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Graphing
Lots of work today! Many, many graphing features
Touch on basics Try on your own!
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Graphing – Insert Object
Insert Word object Can be edited within PP Survey data
InsertObject Choose "create from file" This uses existing file Browse for file
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Graphing - Entering Data
InsertChart Or InsertNew Slide Type: Chart
Complete data table Enter variable names and values
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Graphing - Edits
Has no title Useless legend Missing labels along x-axis Too much going on along y-axis Too 3D Too green Etc…
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Graphing - Edits
ChartChart Options Title Tab, add title Legend Tab, uncheck Show Legend
Double click on x-axis labels Select Scale Tab Enter 1 in "Number of Categories…Labels" box You can also change the font in this window
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Graphing - Edits
Double click on y-axis labels Select Scale Tab Enter desired values in check boxes
Major Unit controls labels
ChartChart Type Let's use first column type (just bars)
Double click on green bars Format (lines/colors)
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Graphing - Data Presentation
Is there a better way to the present data? Let's take a look
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1) How experienced are you with computers?
No experience Expert 1 2 3 4 5 6 7
2) How comfortable are you with using computers?
Not at all Very 1 2 3 4 5 6 7
3) How experienced are you with PowerPoint?
Never use it Use it often 1 2 3 4 5 6 7
4) How comfortable are you with using PowerPoint (or learning about it)?
Not at all Very 1 2 3 4 5 6 7
5) How many oral presentations can you recall ever giving?
0 1 2 3 4 5 6+ 6) How comfortable are you (or think you’d be) with giving oral presentations?
I’d rather be dead! Love talking in front of others! 1 2 3 4 5 6 7
4.75
5.00
1.83
4.75
3.25
4.33
Computers
PowerPoint
Presenting
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Graphing - Recode Data
With the chart selected, ViewDatasheet Reorganize data
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Graphing - Data Presentation
Need legend ChartChart Options
Change groupings DataSeries in Columns These options reverse the groupings
Change orientation ChartChart Type Select Bar
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Graphing - Inserting Charts
Use graph saved from another application If Word, Excel etc InsertObject For gif, jpg etc InsertPictureFrom File
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Graphing - Enter Line &Values
On Draw toolbar select line tool Draw the line
Format line Color something salient Width 4pts
On Draw toolbar select text tool Enter box with r-value (.64) Enter box with p-value (< .05)
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Graphing - Animate Graph
Slide ShowCustom Animation Under "Check to animate slide objects"
Check the box beside "Line" Appears in "Animation Order" window on
the "Order & Timing" tab
Click the "Effects" tab Select an effect (how the line will appear)
Repeat for each text box
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Animation - Details
Gradual revelation as topic is explained
Only works during slide show
Can be timed instead of on mouse click
Don't overdo it!
Animations can disappear on next event
Can add sound to an event
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Slide Transition
Slide ShowSlide Transition Select features Again…don't annoy your audience
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Sounds
InsertMovies & SoundSound from File
Use with discretion Can also play movies
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Transport - Options
Print slides & make into transparencies Transparencies available at SUB copy shop
FilePack and Go May require more than one floppy disk Presentation uploads to any computer
FileSave as Web Page FTP into GPU account to post on Internet
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Transport – Plan Ahead
Back up plan; computers fail! Don't leave transfer to the last minute!
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Questions?
Questions
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Please take a moment to tell me what you thought of this presentation.
Evaluation
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Design - Tips Disguised as Q&A
Why center text box?Q
A Balance slide Leave white space around edges
Design – Tips Disguised as Q&AWhy insert new slides?Q
A To make a point Don't overload slides,
insert another Text shouldn't fill
more than 50% of slide
Don't worry! The rest of the
information…
Obviously presentation won't fit on one so why ask a silly question?
Q