1st Quarter OLAO All-Hands Meeting

October 7, 2015Neuroscience CenterConference Room C

• 9:30 am Opening Comments & FY review Brian Goodger • 9:40 am DLS 15 recap & 16 outlook George Martinez • 9:50 am OA 15 recap & 16 outlook Greg Holliday • 10:00 am NITAAC 15 recap & 16 outlook Bridget Gauer • 10:10 am Strategic Sourcing updates Eric Steinberg • 10:15 am Employee Recognition Brian Goodger• 10:25 am Closing Remarks Brian Goodger

OLAO Quarterly Agenda October 7, 2015

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• Quarter 1 (every October) Division Directors provide summary of previous FY & goals for new FY.

• Quarter 2 (every January) Deputy Division Directors to provide status of projects and news and notes.

• Quarter 3 (every April) Division staff members to present on special topics.

• Quarter 4 (every July) Brief updates and then a guest speaker.

OLAO Quarterly All-Hands

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• Division of Logistics Services (DLS)Supply FY15: $103K FY 14: ($3.1M) FY 13: ($3.2M)Property Redeployments FY15: $5.4M FY 14: $5.5M FY 13: $3M Transportation FY15: $134K FY 14: $58K FY 13: $325K

• Office of Acquisitions (OA)FY 15 Actions: 10,906 actions, obligating $335MFY 14 Actions: 13,630 actions, obligating $311MFY 13 Actions: 12,918 actions, obligating $314M

• NITAAC (NIH Information Technology Acquisition & Assessment Center) FY 15 Excess Revenue: $313K, and $4.7B in business FY 14 Excess Revenue: $274K, and $4.4B in businessFY 13 Excess Revenue: $289K, and $2.7B in business

FY 15 Report Card

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• DLS:Supply: $3.6M assessment, Supply Stores renovated, marketing & sales

Transportation: Vehicle maintenance and recycling Property: Surplus program very successful, storage capability

• OA-COAC:NIH Wide contacts (PICS, LTASC, NIHCATS, Beckman)Police, Custodial, Mail, Food, Cafeteria, IDIQsNIH Commons, Clinical Center Pharmacy, AIDS portfolio

• NITAAC OA-COAC:CIO-SP3 and CIOCSAssisted Acquisition services for Civilian and DoDCRM and CMMI

• Strategic Sourcing: Business Professional Support Services, and Contract Close-Out

FY 15 Recap

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• Where we have been:– Govt. shut-down averted on Sept. 30….Dec. 11, 2015 ?– NIH Administrative Strategic Plan – Our move from 6011 pushed to the right – DDM on detail to HHS – ASA

• Where are we going: – Gaining customers and our reputation is growing– Strategic Sourcing Office up and running – New lines of business – Moving towards being the #1 support office at NIH

FY 16 News & Notes

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Division of Logistics Services

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George MartinezOctober 7, 2015

Neuroscience CenterConference Room C

Property Management Branch

FY 2015 Accomplishments: Cleaned-up the property records;

• Transfer Government vehicles to owning ICs• Cleared over 9,000 non-accountable property records• Cleared 7,272 migrated property records from the 2007 NBS transition• De-flagged over 15,000 assets no longer sensitive

Reutilization of surplus property • Transferred 967 assets to other Federal Agencies, a $4.5M savings (e.g. Homeland Security, DoD,

FDA, USDA, USGS, FBI, NIST, and Naval Research Lab)• Donated 8,782 assets to local public schools and State colleges/universities, $16.4M acq. value;

benefited local schools to establish computer labs (Owing Mills and Liberty Elementary Schools, Walkersville Middle School and High School)

• Processed 55 Foreign donations; Countries include Israel, Mali, Russia, Australia, and Chile• Recycled 27,970 ADP assets; over $43K returned to the US Treasury• Recycled 187 tons of scrap metal; a $33K savings to NIH

Received two 2015 HHS Green Champion Awards; Change Agents for the NIH Clean Sweep and Honorable Mention Environmental Stewardship for the Contract Property Administrative Tool (CPAT)

Division of Logistics ServicesFY 2015 Accomplishments/FY 2016 Goals

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Property Management Branch, continued

FY 2016 Goals: Recycling of Employee’s Personal Electronic Items Initiative ISO 55001 Asset Management Certification – First Federal Government

Property Office to obtain certification Improve Inventory Discrepancies – reduce shortages/overages

• Work with NBS on “view-only” capability for users to increase awareness of property responsibility and accountability

• Strengthen the relationship with the Acquisition community (AMC, SAC, P-Card Program, etc.)

• Establish a Property Management Portal (NIAID model)

Division of Logistics ServicesFY 2015 Accomplishments/FY 2016 Goals

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Transportation Management Branch

FY 2015 Accomplishments: Leader in meeting EO 13693- Planning for Federal Sustainability in the Next Decade throughout

DHHS Reduction of mandated petroleum fuel usage exceeded by 103%

Mandated increase of alternative fuel usage exceeded by 55%

100% of all new vehicles purchased by NIH are alternative fuel or fully electric vehicles

Collected over 15,000 pounds of donated canned goods for Feds Feed Families Received the 2015 HHS Green Champion Environment and Fleet Management

Award for the Solar Electric Vehicle Charging Station

FY 2016 Goals: Transformation of Business Processes

• Implementation of new Transportation Management Billing System (Fleet and Freight Management) Establish 2014 baseline data for greenhouse gas emission of fleet vehicles to measure and reduce

fleet-wide per-mile emissions IAW the Executive Order 13693

Partner with DHHS Fleet Policy to upgrade reporting system to OMB/DOE

Division of Logistics ServicesFY 2015 Accomplishments/FY 2016 Goals

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Supply Management Branch

FY 2015 Accomplishments: Reduced surcharge from 32% to 22% Achieved profitability, first time since 2010! Improved customer satisfaction rating from 3.2 to 4.5 (5.0 is highest level) ISO 9001:2008 annual audit success – first re-certification achieved with no major finding Right-sized the organization; filled 6 critical vacancies Supply Center Transformation completed – selected for the 2015 OD Honor Award Recipient of the 2015 HHS Green Champion Sustainability Acquisition Award

FY 2016 Goals: Decrease surcharge an additional 2%; reduce to 20% Establish IDIQ contracts for Gloves and use a GSA FSS for Toners Pilot with NCI to establish Min/Max for lab supplies Pilot the use of Intelligent Vending in Bldgs. 47 and 31 Upgrade the Self-Service Store (SSS) point-of-sale system in Bldgs. 10 and 31 Embed POTS into the SSS point-of-sale system Increase customer base and transactions by 5%

Division of Logistics ServicesFY 2015 Accomplishments/FY 2016 Goals

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Office of Acquisitions

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Greg HollidayOctober 7, 2015

Neuroscience CenterConference Room C

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• FY 15 Awards • FY 15 Significant Awards• FY 15 Accomplishments• FY 16 Proposed Awards• FY 16 Goals• Upcoming Events

Overview

• 10,906 Actions totaling $334,944,379.84

FY 15 AWARDS

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Comparison FY13, FY14 and FY15

Number of Awards

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13 14 150

2000

4000

6000

8000

10000

12000

14000 1291813630

10906

Fiscal Year

Number of Awards

Comparison FY13, FY14 and FY15 Total Obligations

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13 14 150

50

100

150

200

250

300

350 $314 $311$335

Fiscal YearMillions

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SB SDB 8(a) WOSB HUBZone VOSB SDVOSB0.0000%

5.0000%

10.0000%

15.0000%

20.0000%

25.0000%

30.0000%

35.0000%

40.0000%

45.0000%

50.0000%

43.5470%

17.4206%

5.4298%

10.5828%

0.7281%

5.1360%2.0008%

FY 15 Small Business Goals Achieved

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• FY 10 De-Obligations -100% completed

• ARRA Closeouts – 100% completed

FY 10 De-obligations and ARRA Closeouts

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• Long Term Administrative Service Contract (LTASC II) - $50 Million

• Custodial Services - $37 Million

• Security Guard Contract - $128 Million

• WMATA- $34 Million

FY 15 Significant Awards

• NIHCATS II – 66 Task Orders - $6,708,488.75 • All Option year total - $10,572,736.13

FY 15 HHS-WIDE Contracts

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1 5 9 13 17 21 25 29 33 37 41 45 49 53 57 61 65 $-

$100,000.00

$200,000.00

$300,000.00

$400,000.00

$500,000.00

$600,000.00

$700,000.00

Amount

• LTASC - 57 Task Orders - $5,929,677.49• All Option Year Total - $11,212,271.40

FY 15 NIH-WIDE Contracts

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NCI Total

NEI To

tal

NHGRI Total

NHLBI T

otal

NIAID

Total

NICHD Total

NIDA To

tal

NIEHS T

otal

NINDS T

otal

NLM To

tal

OLAO To

tal0

500000

1000000

1500000

2000000

2500000

3000000

Buyer Organization

• PICS - 12 Task Orders $9,693,383.72• All Option Year Total - $13,414,128.91

FY 15 NIH-WIDE Contracts

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CC Total NCI Total NIDA Total NLM Total OLAO Total $-

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

$3,500,000.00

$4,000,000.00

$4,500,000.00

• Successful Acquisition Management Review• FAC-C Certified Acquisition Members 99.9%• GSA Multi-Award Schedule Overview Training• Satisfactory Customer Survey Results• ACQ 31 and ACQ 34 paid on a timely manner• Acquisition Staff members participated in the Small

Business Industry Day

FY 15 Accomplishments

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• Parking Contract - $20 Million

• NIH Events Management - $30 Million

• NIHCATS III

Upcoming Awards

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• Increase R&D Portfolio• Initiative to Expand Customers • HHS-Wide contract NIHCATS II • LTASC • PICS

• Improve Customer Service and Communication

FY 16 Goals

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• Improve Internal flow process• Focus on complete and accurate data on

procurement data bases• Establish internal CPARS process • Conduct Brown Bag sessions• Improve OA SharePoint

FY 16 Goals

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November 5 Customer Service Review Board Meeting

Upcoming Events

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NITAACFY 15 Accomplishments

andFY 16 Outlook

Bridget GauerOctober 7, 2015

Neuroscience CenterConference Room C

NITAAC - FY15 Award Activities• Total Number of Orders:– CIO-SP3: 77– CIO-SP3 Small Business: 143 – ECS III: 1,707– CIO- CS: 851

• Total Award Amount: $4.1 Billion– CIO-SP3: $2.3 Billion – CIO-SP3 Small Business: $1.4 Billion – ECS III: $133 Million– CIO- CS: $159 Million

• Total Small Business Awards:– $1.6 Billion

2939% of all awards went to small businesses!

NITAAC - FY15 Program Activities

• Customer Training– 122 Trainings– 1313 People

• Tradeshows & Events– 85 Attended

• 17 Speaking Engagements

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NITAAC - FY15 Program Activities

• Over 220 Contract Holder Meetings• Over 250 Meetings with Government Executives

• Help Desk Fulfillment– 6,943 Tickets Received

1,136 Calls 5,807 Emails 263 Statements-of-Work

Customer Service is NITAAC’s #1 Priority

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NITAAC - FY15 Highlights

• Awarded the CIO-CS GWAC to 65 Contract Holders, of which 45 awards were made to small businesses – Hosted the CIO-CS Kick-Off Meeting in conjunction with the

Quarterly Contract Holder Meeting in Hershey, PA May 11-13, 2015

– In collaboration with NASA and GSA, awarded the NITAAC-GSS under the new CIO-CS GWAC

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NITAAC - FY15 Highlights• Established strategic business development strategies

and launched the NITAAC NOW series • Provided assisted services for 16 task orders and 3

delivery orders– Total value: $90 Million– DOC (5), DOJ (2), HHS/CDC (1), HHS/FDA (3), HHS/OCIO (1),

HHS/OS (1), HHS/OGC (2), NIEHS (4), NBS, VA (1) – Received approval to expand assisted acquisition services to

the Department of Defense (DoD) in FY16

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NITAAC – FY16 Outlook

• CIO-SP3/SB Ramp On• Hold NITAAC Industry Day in Hawaii, Colorado, and

California

• Host NITAAC 20th Anniversary event Summer 2016

• Expand GWAC usage across NIH and HHS

• FITARA Reporting for CO’s

• Implement Customer Relationship Management Tool

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NITAAC – FY16 Outlook

• Implement DoD Assisted Acquisition

• CMMI implementation– Go to scampi to achieve maturity level (ML) 2 rating in

December 2015

• Expand Business Development and Training programs

• Expand Government Strategic Solutions initiatives

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NITAAC NOW Featuring Diane Frasier

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NITAAC NOW interview with Ms. Diane Frasier

Category Management, Strategic Sourcing, and Data Analysis (CMSSDA) Branch

UpdatesEric Steinberg, Contracting Officer, CMSSDA Branch Chief

Jeff Klein, Contractor Officers Representative (COR)Laura Dougherty, Program Analyst

Chase Lucas, Contract Specialist

October 7, 2015Neuroscience CenterConference Room C

• FY 15 Awards• FY 16 Initiatives

Overview

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• NIH-Wide Business and Professional Support Services (Re-compete)

• Antimicrobial Resistance (AMR) Diagnostic Challenge Prize• NIH-Wide Contract Close-Out Services• Virtual Office Acquisition (VAO) Subscription

FY 15 Awards

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• Multiple award IDIQ contracts that provide business and professional support services on a task order basis to customers across all NIH ICs.

• Minimum - $250 Maximum- $30,750,000 per contract holder

• Awarded-September 15, 2015-Price Water House Coopers- McLean, VA (HHSN263201500037I)-Booze Allen Hamilton- McLean, VA (HHSN263201500040I)-IBM Corporation- Bethesda, MD (HHSN263201500041I)

NIH-Wide Business and Professional Support Services

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• 8 Task AreasTask Area 1: Financial Analysis, Business Solutions, and Acquisition Lifecycle SupportTask Area 2: Business Process Improvement and Organizational AssessmentTask Area 3: Communication and TrainingTask Area 4: Program Planning and Management ServicesTask Area 5: Supply Chain ManagementTask Area 6: Asset ManagementTask Area 7: Policy Development, Implementation, and AdministrationTask Area 8: System Integration Work

• Service all 27 IC’s in all locations

NIH-Wide Business and Professional Support Services

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• Contract Number: HHSN263201500013C Capital Consulting Corporation, Rockville, MD

• Title: Antimicrobial (AMR) Resistance Diagnostic Challenge PrizeThe U.S. Department of Health and Human Services (HHS) will hold a prize competition in which up to $20 million will be made available, subject to the availability of funds, for the delivery of one or more successful rapid point-of-care diagnostics that may be used by health care providers to identify bacterial infections. The National Institutes of Health (NIH) and the Biomedical Advanced Research and Development Authority (BARDA) are co-sponsoring the prize competition.

Antimicrobial Resistance (AMR) Diagnostic Challenge Prize

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BPA Contract Number: HHSN263201500119BNational Industries for the Blind (NIB) (NIH Pilot Program)

Close-Out Services• Prepare “ready to close” contract file(s) of all contract types • Prepare de-obligation modifications • Teams working through NIB’s Ability One Program will provide nationwide

coverage, either at the government contracting location or at a secure contractor location, dependent on the customer’s needs.

• NIAID is the first customer and others IC’s are considering using this contract vehicle.

Period of Performance: July 15, 2015 – November 15, 2015

NIH-Wide Contract Close Out Services

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Virtual Office Acquisition (VAO) Subscription

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The Virtual Acquisition Office (VAO) is a knowledge and productivity subscription service designed to keep acquisition professionals across the Federal Government apprised of changes in legislation, policies, regulations, protests, and oversight reports, along with an analysis of the impact on acquisition and program management environments.

• Wireless Phones• Beckman Coulter (Re-Compete)• Laboratory Supplies/ Equipment < $25K– Based on the current landscape and industry trends, it makes

business sense for HHS to implement a new enterprise-wide contract for Lab Supplies / Equipment < $25K

– An enterprise-wide agreement will enable HHS to meet the objectives for category management:• Standardize ordering processes across the administrations• Better meet Small Business purchasing goals • Meet or exceed HHS user requirements• Generate cost savings for the department

FY 16 Initiatives

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• Employee of the Quarter (for Q.4)

• Honorable Mention

• NIH awards and recognition

• New Staff Introductions

• OLT held on Wednesdays from 9am to 10am– 1st and 3rd Wednesdays Division Directors– 2nd and 4th Wednesdays Division Directors and Deputy’s– 4th Wednesday also + 1 employee from each Division

OLAO Recognition

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Have a nice day and see you at the OALM picnic tomorrow.