1. REOUESTED MOTION:

Lee County Board Of County Commissioners Agenda Item Summary

ACTION REOUESTED: Approve installation of a continuous circuit of fiber optic cable and associated equipment that provides transport services for voice and data, to all County government buildings in the downtown Fort Myers area as discussed at the September 8,2003 M&P meeting.

Authorize the transfer of funds in the amount of $377,000 from fund 515, ITG reserves, to increase the core downtown phone system upgrades, project (208707), and adjust FY02103 CIP accordingly..

WHY ACTION IS NECESSARY: Cost savings and reducing the County’s dependence on a single loca,l carrier

WHAT ACTION ACCOMPLISHES: Cost savings of approximately $295,000 per year and provides County control of fiber access for all County buildings in the downtown area 2. DEPARTMENTAL CATEGORY:

COMMISSION DISTRICT # All C&E

3. MEETING DATE:

09- 09-dDm 4. AGENDA: 5. REQUIREMENT/PURPOSE: 6. RFQUESTOR OF INFORMATION:

(SpecW

CODE PUBLIC OTHER BY: Jim Desjarkds WALK ON TIME REQUIRED:

7. BACKGROUND: 7. BAC Currently lease fiber from a local telecom carrier. The project is to install a fiber Sonet ring connecting Public Works, SunTrust, Justice Center, County Administration, Wachovia, City Hall and Codes Enforcement buildings with Sprint, KMC and US Let. This will allow the ability to use any of the transport carriers for new services and provide dual access paths to all of the government buildings. ROI is estimated to be 15 months.

Currentl, ._--_-._-. ..- -...-... SunTrust, Justice Center, County Adminisl

Funds will be available in 20870751500.506540 upon transfer from reserves.

8. MANAGEMENT RECOMMENDATIONS:

A B

,

c

9. yTAPPRO”AL: F (1

I I I I , / 10. COMMISSION ACTION: I

APPROVED DENIED DEFERRED 1 OTHER

REQUEST FOR TRANSFER OF FUNDS

FUND NAME: m DATE: g-27-03 BATCH NO. : __

FISCAL YEAR: 02-03 FUND NO.: 51500 DOC. TYPE: YB LEDGER TYPE: a

TO: Capital Projects Capital Projects (Division Name) (Program Name)

NOTE:Please list the account number below in the following order: Business Unit (dept/div, program, fund, subfund); Object Account; Subsidiary; Subledger (Example: BB 5120100100.503450)

Account Number Obiect Name

20870751500.506540 Improvements Construction

m

377,000

TOTAL TO: $377.000

FROM: Capital Projects (Division Name)

Capital Projects (Program Name)

Account Number

GC5890151500.509918

Obiect Name

Reserve for Fund Balances

CREDIT

$ 377,000

TOTAL FROM: $377.000

EXPLANATION: To fund fiber optic cable & associated equipment in downtown government buildings.

DIVISION DIRECTOR SIGNATURE/DATE DEPARTMENT HEAD SIGNATURE/DATE

DBO: APPROVAL J DENIAL _ ,/&PLUM. ti/.-J7.Q OPS. ANALYST SIG$jATURE DATE

OPS. MGR.: APPROVAL \/ijENIAL _ 8’ 27 133 OPS. MGR. W&NATURE DATE

CO. MGR.: APPROVAL _ DENIAL- CO. MANAGER SIGNATURE DATE

BCC APPROVAL DATE: BCC CHAIRMAN SIGNATURE

BA. NO. AUTH CODE TRANS DATE

S:lDATAIOPSlE~mmnlWORD~O~SlCIPIFY 02.03lTmnsfer-Proiecf 8707 (8.27.03).doof

r __I- ~- MANAGEMENT & PLANNING COMMITTEE

AGENDA REQUEST FORM COMMISSION DISTRICT # ALL

PRESENTED BY: Jim Desjarlais/ Admin REQUESTED BY: Jim Desjarlais Name/Department

TITLE OF ITEM FOR AGENDA: Downtown Campus SONet Fiber optic ring -~

1. DESCRIPTION AND OBJECTIVE OF THE ISSUE Installation of a continuous circuit of fiber optic cable and associated equipment that provides for transport services for voice and data to all County government buildings in the downtown Fort Myers area.

i -1 2. PROPOSED POLICY, PRQCEDURE OR PLAN OF ACTION Install fiber and associ,ated equipment as the City of Fort Myers tears up the downtown streets L for it’s streetscaping plan as part of the dov?ntown redevelopment effort. Estimated start date of Q2 FY 03104~

J ~-~~

3. OPTIONS (List Advantages/l)isadvaltaees of Each Option Listed) 1) Continue leasing fiber optic services from Sprint

Advantages: No additional staff or resources required Disadvantages: Expensive ($43K/month) and Sprint control of the network

2) Provides County control of fiber access for all County Government buildings in the Downtown area. Advantages: ROI is equal to 15 months ($295K savings per year). Reduces dependence on local carrier. Disadvantages: Adds one technician to oversee circuits.

4. FINANCIAL IMPACTS/FUNDING SOURCE $377,000 - ITG fund reserves

5. STAFF RECOMMENDATION AND JUSTIFICATION FOR ~CO~~EN~AT~ON Staffrecommends proceeding - ROI of 15 months. See attached backup

6. MANDATED? Y u N @ BY WHAT AUTHORITY?

DEPARTMENT DIRECTOR COUNTY MANAGER

ownto ampus olution for Lee County

July31,2003

wreak ...........................................................................

of migration a SObiQt Ring ......................................................... 3 ......................................................................................................... .

Scope ................................................................................................. - Current Circuit Layout ................................................. - Future Layout of Circuits ............................................. 7

Appendix C - Total Cost of SOMet Ring ............................................. Breakeven Point .................................................................................................

Appendix - Proposed Fiber Routes .................................................

Downtown Campus Sonet Fiber Solution for Lee County073l.das 7131/2003

Executive Summary

As Lee County continues to grow, it is critical that the necessary voice and data infrastructure grows as well. This is necessary to allow for continuous and flexible connectivity for the county and its constituents. One way to do this is to install a private a Synchronous Optical Network (SONet Ring) in the downtown area of Fort Myers.

A SONet Ring is a continuous circuit of fiber optic cable and associated equipment that provides for multiple access paths to any building on the ring. The SONet Ring provides transport services for voice and data (moving digital information from one place to another). The SONet Ring network will consist of electronics (network equipment) and the connection of a single mode (higher band width) fiber in a ring configuration. This continuous loop can eliminate outages caused by a fiber cut due to the multiple path configuration, i.e. if a section of the fiber is cut, network traffic could automatically be re- routed in the other direction around the loop.

In order to properly evaluate the feasibility of a SONet Ring for the downtown area, this paper discusses the advantages, cost, savings opportunities, and future plans. Currently all transport services are provided by Sprint with a single connection to the Sprint central office. The existing fiber is old and in dire need of replacement.

The total onetime cost estimate of this project is $377,000. These upfront costs are for the equipment, design, engineering, project management and testing of the SONet Ring. A monthly cost increase of $6,250 will be needed to add an additional technician to care for the electronics and the circuits, The County can save $24,581 a month over current cost with Sprint or a yearly savings of $294,972

Page 2 of 9

Downtown Campus Sonet Fiber Solution for Lee County073l.doc 713 112003

dvantages of migration to a SONet Ring . Eliminating copper wiring, and replacing the decomposing existing fiber, the

reliability, survivability and recoverability of Lee County’s telecommunications and data network will be greatly improved

* Provides the ability to manage the entire telecommunications network from a single central location

l Reduce turnaround time for new telecommunication service orders by 50% l Provides the ability to proactively manage all voice and data services internal to Lee

County Government 0 Provides an annual cost savings of N $294K * Reduces the dependency on a single Telecommunications vendor for new services

and repairs

Conclusion e Lee County is striving to be a model municipality. This SONet Ring, built as a

transport facility, will greatly enhance the county’s ability to move voice and data traffic between downtown buildings and the infrastructure to easily expand to meet the County’s future growth.

e We recommend that Lee County adopt the SONet Ring technology and move forward with the approval of this project

cope

This project will involve the engineering of conduit and manholes for downtown Ft Myers, to be placed when the streets are torn up for City of Fort Myers redevelopment project. Fiber Optic cable can be placed under the street, from the Public Works building to the Justice Center, to the Sun Trust Building, to the Admin Building and to the Hendry St. Building, asthe paths are available.

To take full advantage of the SONet Ring concept, the fiber needs to be extended from downtown campus to the Constitutional Complex and thru Sprint, KMC and US LEC, and then back to Public Works (see attached map). This extension will allow the ability to use any of the transport carriers for new services and provide dual access paths to all of the ~buildings on the SONet Ring. By taking advantage of existing leased fiber to sites outside of the downtown campus, (Public Safety and the Emergency Ops Center) we can extend the SONet Ring concept to those buildings as well.

Electronics (see table below), commonly referred to as network elements, can now be installed at each site, connected to the fiber and tested.

Page 3 of 9

Downtown Campus Sonet Fiber Solution for Lee County073l.doc 713 l/2003

Fuiitsu FLM 600 OCl2 SONet MUX. OC12 inloc3. ds3out 7800 1 7800 AdC 24 port SC fiber pnl Fiber termination’panel SC:24 port Hendry Fuse Panel 10 position 60 amp DC in I 15 amp out Fiber Distribution Sys Mist parts for distribution of fiber Carrier Access 3-l mux Multliplexer DS3 to Tl 48~ DC powered ADC DSX3 cross connect Panel for connecting/terminating DS3’s ADC DSXl cross connect Panel for connecting/terminating DSl’s Mist wiring ds3,dsl,pwr Communications Wiring

235 2 470 250 1 250 850 1 850 1500 2 3000 600 1 600 900 1 900

2380 1 2380 14515 16250

Each site below, would have the equipment and cost associated with that pat’dculm site.

Administration Bld g I $16,250.00 SunTrust Bldg 1 $16,250.00

Sprint @ Lee St US LEC

/ $16,25O.Oti 1 $16,250.00

KMC Telecom Other Buildings

1 $16,250.00 / $81,250.00 I

ITotal Cost I $19s,000.00~

Once the fiber is in place, the Circuits listed below could then be transferred from Sprint to the County’s network. All of the circuits listed originate or terminate or both in one of the buildings downtown.

Page 4 of 9

Page 5 of 9

Downtown Campus Sonct Fiber Solution for Lee County073 I.doc 7/31/2003

Appendix A - Current Circuit Layout

Page 6 of 9

Downtown Campus Sonet Fiber Solution for Lee County073 l.dac 713 112003

Appendix - Future Layout of Circuits

Page 7 of 9

Downtown Campus Sonet Fiber Solution for Lee County073l.doc 713 112003

endix C - Total Cost of SONet Ring

Conduit design and engineering Fiber strand (144 Strand) Fiber Installation SONet Network Electronics Electronics Installation Conformance Testing Project Management

$50,000 1 $50,000 $2.45 10,000 $24,500

$42,500 $16,250 1:

$42,500 $195,000

$24,000 1 $24,000 $6,000 1 $6,000

$35,000 1 $35,000 4377,QQO

Breakeven Point

I Cost chid wings $377,

Page 8 of 9

Downtown Campus Sonet Fiber Solution for Lee County073 I.doc 713 l/2003

Appendix B - Proposed Fiber Routes

Page 9 of 9