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PUBLIC WORKSHOP

Draft 2007 Water Use EfficiencyProposal Solicitation Package

(PSP)October 30 and 31, 2006

Manucher AlemiDepartment of Water Resources

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Workshop agendaWorkshop agenda

IntroductionsIntroductions Purpose of the WorkshopPurpose of the Workshop Draft WUE PSPDraft WUE PSP

ContentsContents RequirementsRequirements FundingFunding ProcessProcess

Q/AQ/A

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2007 PSP Materials2007 PSP Materials

Draft 2007 WUE PSPDraft 2007 WUE PSP Draft 2007 WUE PSP ExhibitsDraft 2007 WUE PSP Exhibits PSP Frequently Asked QuestionsPSP Frequently Asked Questions Reference 1- Targeted BenefitsReference 1- Targeted Benefits Reference 2- Monitoring GuidelinesReference 2- Monitoring Guidelines Reference 3- Accessing Census DataReference 3- Accessing Census Data Training Manual for on-line Application by Training Manual for on-line Application by

FAASTFAAST Application Attachment Templates for Steps Application Attachment Templates for Steps

1&21&2Find them on DWR Web site at:Find them on DWR Web site at:

www.owue.water.ca.gov/finance/index.cfmwww.owue.water.ca.gov/finance/index.cfm

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Contents of the PSP Eligibility

Eligible applicant Eligible project State benefit Cost share Intellectual interest, right to privacy,

conflict of interest Funding Rules Project Priority Funding Programs Agreement Requirements Schedule Review, Selection, Award Process Proposal Submittal (what, where, when)

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Eligibility RequirementsEligibility Requirements Must be an eligible applicantMust be an eligible applicant Must submit an eligible projectMust submit an eligible project Provide State benefitProvide State benefit Provide local cost share (Section A only)Provide local cost share (Section A only) Have no conflict of interestHave no conflict of interest Intellectual interest belongs to the StateIntellectual interest belongs to the State No right to privacy-submitted application No right to privacy-submitted application

is public informationis public information Meet application deadlineMeet application deadline Meet Urban Water Management Planning Meet Urban Water Management Planning

Act requirement, if applicableAct requirement, if applicable

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Urban Water Management Urban Water Management Planning ActPlanning Act

If you intend to apply for the If you intend to apply for the grant and are subject to UWMP grant and are subject to UWMP Act contact DWR’s Dave Todd. Act contact DWR’s Dave Todd. (916) 651-7027.(916) 651-7027.

Your Plan review will be given Your Plan review will be given high priority.high priority.

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Eligible applicantsEntities involved with water management including:

cities, counties, cities and counties, joint power authorities, public water districts

Non Profit Organizations

Tribes

Universities, Colleges, State and Federal Agencies (Section B Projects Only)

Investor owned utilities and incorporated mutual water companies (subject to conditions)

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Eligible project Eligible project categoriescategories

Section A: Local and Regional Agricultural and Urban Water Use Efficiency Implementation Projects

Section B: Research and Development, Feasibility Studies, Pilot or Demonstration Projects, Training, Education or Public Information, Technical Assistance

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Eligible projectsEligible projects

Eligible projects:Eligible projects: Urban BMPsUrban BMPs

Landscape Task Force Landscape Task Force RecommendationsRecommendations

Agricultural EWMPsAgricultural EWMPs Projects linked to Targeted Projects linked to Targeted

BenefitsBenefitsSee Exhibit I of the PSP for detailsSee Exhibit I of the PSP for details

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Ineligible Projects- Sections A and B

Wellhead rehabilitation New storage tanks providing

expanded capacity Water supply development Water treatment Wastewater treatment Flood control Conjunctive use Recycled water Groundwater banking

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Ineligible Projects- Sections A and B

Replace existing funding sources for on-going projects

Political advocacy Purchase of water Establishment of a reserve fund Applicant’s litigation costs Projects that do not achieve water savings,

improve in-stream flow and timing, improved water quantity, or water quality and energy conservation benefits to the State

Projects required by regulation, law, or contract Visitor centers

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Ineligible projects- Ineligible projects- Section ASection A

Projects with life span of less than 7 Projects with life span of less than 7 yearsyears

New construction weather-based New construction weather-based evapotranspiration controller projects, evapotranspiration controller projects, other irrigation system devices, or other irrigation system devices, or softwaresoftware

Water meter replacement, water meter Water meter replacement, water meter for new construction (existing non-for new construction (existing non-metered buildings are eligible), new metered buildings are eligible), new landscape, and new irrigation systemslandscape, and new irrigation systems

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Eligibility-State benefitsEligibility-State benefits

Section A project must provide State Section A project must provide State BenefitBenefit

Section B projects must have potential Section B projects must have potential to create State Benefitto create State Benefit

State Benefit is defined asState Benefit is defined as Water saving and/or in-stream flow Water saving and/or in-stream flow

improvements, water quality improvements, water quality improvement and energy conservation improvement and energy conservation (that leads to water conservation)(that leads to water conservation)

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Project PriorityProject Priority

First Priority:First Priority: Projects that result in a greater Projects that result in a greater

water quantity being available water quantity being available to the Bay Delta Watershed to the Bay Delta Watershed through a reduction in either through a reduction in either current or future diversionscurrent or future diversions

Projects that address high Projects that address high priority stream-flow TBs (see priority stream-flow TBs (see Reference 1)Reference 1)

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Project Priority-Project Priority-continuedcontinued

Second PrioritySecond Priority Projects that address medium or low Projects that address medium or low

priority stream-flow TBspriority stream-flow TBs Projects that address one or more of Projects that address one or more of

the water quality TBsthe water quality TBs Urban projects that expedite or Urban projects that expedite or

improve landscape-related BMPs improve landscape-related BMPs recommended by the Landscape recommended by the Landscape Task Force Report, Water Smart Task Force Report, Water Smart Landscape for CaliforniaLandscape for California

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Project Priority- Project Priority- continuedcontinued

Third PriorityThird Priority Projects not in the Bay-Delta Projects not in the Bay-Delta

Watershed that will result in Watershed that will result in improved local water supply improved local water supply reliability reliability

Water conservation practices Water conservation practices and projects that will conserve and projects that will conserve energyenergy

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Eligibility- Cost shareEligibility- Cost share

Section A applicants must Section A applicants must provide local cost share provide local cost share

Section B applicants are not Section B applicants are not required but encouraged to required but encouraged to provide cost shareprovide cost share

Cost share is proportionate to Cost share is proportionate to the split between applicant the split between applicant benefits and State Benefitsbenefits and State Benefits

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Eligibility-Cost shareEligibility-Cost share

Locally NOT cost effective projects:Locally NOT cost effective projects: Maximum State Share of project Maximum State Share of project

costs costs

=[project costs] – [local monetary =[project costs] – [local monetary benefits] + [ 0.10]x[costs]benefits] + [ 0.10]x[costs]

Locally cost effective projects are Locally cost effective projects are eligible for up to 10% of project costs eligible for up to 10% of project costs as State share if they meet additional as State share if they meet additional criteria.criteria.

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-continued-continued

Cost Share Example-Cost Share Example- A project demonstrates state benefit A project demonstrates state benefit

by saving waterby saving water Project costs $100,000Project costs $100,000 Present value of local monetary Present value of local monetary

benefits is $30,000benefits is $30,000

Maximum State Share= (100,000-Maximum State Share= (100,000-30,000)+ (0.1)(100,000)30,000)+ (0.1)(100,000)

=$80,000=$80,000

Minimum Local Share= $20,000Minimum Local Share= $20,000

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Cost share-disadvantaged Cost share-disadvantaged communitycommunity

Disadvantaged Community may Disadvantaged Community may provide less local cost share:provide less local cost share: The population served by the water The population served by the water

from the proposed project must from the proposed project must meet the Medium Household meet the Medium Household Income of less than ($38,000)Income of less than ($38,000)

Successful Step 1 applicants will be Successful Step 1 applicants will be asked to provide documentation in asked to provide documentation in Step 2Step 2

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Disadvantaged Com.-Disadvantaged Com.-continuedcontinued

Not locally cost effective:Not locally cost effective: Maximum State share = cost –project Maximum State share = cost –project

local monetary benefits+ 25% of project local monetary benefits+ 25% of project costscosts

Minimum local share =cost – State shareMinimum local share =cost – State share Locally cost effective:Locally cost effective:

Maximum State share = 25% of project Maximum State share = 25% of project costcost

Minimum local share = cost – State Minimum local share = cost – State shareshare

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Cost share- modificationCost share- modification

Applicants may offer greater Applicants may offer greater than calculated minimum local than calculated minimum local cost sharecost share

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Other requirementsOther requirements

Geographic scope (eligibility)Geographic scope (eligibility) No conflict of interest (eligibility)No conflict of interest (eligibility) Labor code (Agreement)Labor code (Agreement) Intellectual interest (eligibility)Intellectual interest (eligibility) Right to privacy (eligibility)Right to privacy (eligibility)

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Geographic Scope&

Duration of Projects

Geographic Scope Projects from Statewide contributing

to water use efficiency goals Duration

Expended within 2 years of contract execution

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Conflict of Interest & Confidentiality

Conflict of Interest

All applicants and reviewers are subject to State and Federal conflict of interest laws

Confidentiality

Applicant waives any right to privacy and confidentiality once the application is signed and submitted to DWR

Project’s intellectual property belongs to the State

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Labor Code ComplianceLabor Code Compliance

Entities awarded grants must Entities awarded grants must ensure compliance with Labor ensure compliance with Labor Code Compliance programs for Code Compliance programs for public works projects and public works projects and limitations on use of volunteer limitations on use of volunteer laborlabor

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Agreement requirementsAgreement requirements

Standard terms and conditionsStandard terms and conditions Report requirementsReport requirements Cost share commitment letterCost share commitment letter ResolutionResolution

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Fund ProgramsFund Programs

The WUE grant is structured into four Funding The WUE grant is structured into four Funding Programs:Programs:

Urban grants- $15.068 M Urban grants- $15.068 M 1. Section A:1. Section A: Urban Water Use Efficiency Urban Water Use Efficiency

Implementation $12.81 M (85%)Implementation $12.81 M (85%)2. Section B:2. Section B: Urban Water Use Efficiency Urban Water Use Efficiency

R&D $2.26 M (15%)R&D $2.26 M (15%) Agricultural grants- $20.26 M ($5.193 M from Agricultural grants- $20.26 M ($5.193 M from

last cycle)last cycle)3. Section A:3. Section A: Agricultural Water Use Agricultural Water Use

Efficiency Implementation $18.0 MEfficiency Implementation $18.0 M4. Section B:4. Section B: Agricultural Water Use Agricultural Water Use

Efficiency R&D $2.26 MEfficiency R&D $2.26 M

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Funding CapFunding Cap

$3.0 million per project for $3.0 million per project for Section A projectsSection A projects

$100,000 to $200,000 for $100,000 to $200,000 for Section B projects depending Section B projects depending on the project categoryon the project category

Total fund: $35 million Total fund: $35 million 85% Section A Projects85% Section A Projects 15% Section B Projects15% Section B Projects

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Funding rulesFunding rules

Limit administration costs to 5 to Limit administration costs to 5 to 10%10%

Vehicles are not eligibleVehicles are not eligible Buildings are not eligible for Buildings are not eligible for

Section BSection B Capital outlay must be exclusively Capital outlay must be exclusively

tied to project benefitstied to project benefits For more information see the PSPFor more information see the PSP

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PSP ProcessPSP Process

Two-step processTwo-step process Step 1- Concept proposalStep 1- Concept proposal Step 2- Full proposalStep 2- Full proposal

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Step 1 Concept Proposal Step 1 Concept Proposal Selection CriteriaSelection Criteria

CriteriaCriteria ScoreScore

BenefitsBenefits 5050

CostsCosts 4545

InnovationInnovation 55

Non-compliance with Non-compliance with water management water management planningplanning

Interact with DWRInteract with DWR

Compliance with Compliance with AWMCAWMC

-25-25

-10-10

+5+5

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Step 2 Full Proposal Step 2 Full Proposal Selection CriteriaSelection Criteria

CriteriaCriteria ScoreScore

BenefitsBenefits 5555

CostsCosts 4040

InnovationInnovation 55

Non-compliance with Non-compliance with water management water management planningplanning

Interacting with DWRInteracting with DWR

Compliance with Compliance with AWMCAWMC

-25-25

-10-10

+5+5

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Review and Selection Process(*- Step 2 only)

Applications Received

Administrative Eligibility Review(Legal and DWR Staff)

Conduct Eligibility Threshold Review

Deadline Requirement-

Water Use Efficiency Review Panel(agency members, stakeholders*,

subject matter experts)

Score Proposals

DWRRanks and produces

Draft Recommendations

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Review and Selection Process (continued)

DWR Management

Conduct Public Workshop*Comments received on Draft

Recommendations*

Approval on DraftRecommendations

List Approved by DWRPosted to DWR Website

ReviewsDraft Recommendations

Water Use Efficiency Agency Team

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Anticipated Schedule November 6, 2006 Public comments due

November 21, 2006 Final PSP released

November 2006 Public Workshops

December 15, 2006 Step 1 Proposals due

February 2, 2007 Selected proposals invited back

March 16, 2007 Step 2 Full Proposals due

May 21, 2007 DWR makes funding decision

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Contents of Step 1 Concept Proposals

On-line Application using FAAST

Attachment 1- Project Description

Attachment 2- Project costs

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Application submittalApplication submittal

Amy YoungAmy Young

DWRDWR

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Step 1 Concept Proposal Step 1 Concept Proposal SubmittalSubmittal

You may submit applications You may submit applications for each of the four Funding for each of the four Funding Programs on FAASTPrograms on FAAST

Separate applications are Separate applications are required for each project on required for each project on each Funding Programeach Funding Program

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Step 1 Concept Proposal Step 1 Concept Proposal SubmittalSubmittal

Complete FAAST Application onlineComplete FAAST Application online Attach two files using DWR Attach two files using DWR

templatestemplates Attachment 1-Project DescriptionAttachment 1-Project Description Attachment 2- Project costsAttachment 2- Project costs

For FAAST Application For FAAST Application Instructions visit DWR Web site: Instructions visit DWR Web site: http://www.owue.water.ca.gov/finance/ihttp://www.owue.water.ca.gov/finance/index.cfmndex.cfm

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FAAST Training ManualFAAST Training Manual

    Introduction to FAAST                Introduction to FAAST                     How to start a FAAST application  How to start a FAAST application       FAAST Application Instructions     FAAST Application Instructions      Application Questions (one per Application Questions (one per

funding program)  funding program)  http://www.owue.water.ca.gov/finance/http://www.owue.water.ca.gov/finance/

index.cfm index.cfm                             

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Contents of Step 2 Proposals

required of applicants invited in Step 2

Updated FAAST Application online Attachment 1- Signature Page Attachment 2- ROD Consistency and Priority Attachment 3- Technical/Scientific Merit Attachment 4- Project Description Attachment 5- Monitoring Plan Attachment 6 and 7-Costs and Benefits Attachment 8- Disadvantaged Community

reduction of local cost share Attachment 9- Qualification of Applicants

& Cooperators Attachment 10- Outreach, Community

Involvement & Acceptance Attachment 11- Innovation

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HintHint

Follow instructions in the Follow instructions in the PSPPSP

For each attachment, read For each attachment, read the respective section of the the respective section of the PSP to provide complete and PSP to provide complete and concise answerconcise answer

Find attachment templates at: www.owue.water.ca.gov/finance/index.cfmFind attachment templates at: www.owue.water.ca.gov/finance/index.cfm

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Comments must be received by:

5 PM on November 6, 2006

Office of Water Use Efficiency & Transfers

DWR

1416 Ninth StreetSacramento, CA 95814Attention: Baryohay Davidoff(916) 651 – 9666