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Lisa Alexander and Helen Dennis April 16, 2008

Data Updates/Data Review Form

District Test District Test Coordinator Coordinator

MeetingMeeting

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Agenda• Current DSTP Date Reminders• Overview of Data Review Form• Missing Score/Booklets• Score Review• Promotion/Retention Dates

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DSTP Date Reminders

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DSTP Date Reminders • March Testing Date Reminders:

– Wednesday, April 16, 2008 – All School Test Coordinators should have information entered into IEA for Incidents and Exemptions. (March 2008 testing only)

– Friday, April 18, 2008 – By Close of Business, all Incidents and Exemptions must be approved by DTC and sent to DOE. No entries received after this date will be approved.

– Friday, May 16, 2008 – Last day for receipt of DSTP-OR V9.0 applications or password resets. All requests received after this date will begin to be processed Tuesday, May 27, 2008 with a 72-96 hour turnaround time.

– Week of May 19, 2008 – March 2008 test scores will be released.

– For Data Review information see June date reminders

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DSTP Date Reminders • May Testing Date Reminders:

– Thursday, May 8, 2008 – All data updated for supplemental label run

– Monday, May 12, 2008 – Data sent to Pearson for Supplemental Labels for May 2008 testing.

– Friday, May 16, 2008 – Date data review form will be available on the Test Coordinator website.

– Friday, May 16, 2008 – Delivery of supplemental labels.

– Thursday, May 22, 2008 – Final date that DOE will accept Supplemental Request. Labels will be ordered by Close of Business on this date.

– Tuesday, May 27, 2008 – Supplemental Labels to be shipped to schools.

– Thursday, May 29, 2008 – Shipment of Scorable test documents for May 2008 testing.

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DSTP Date Reminders • June Date Reminders:

– Monday, June 9, 2008 – Final date DOE will be accepting requests for data review. This does not include missing scores/booklets or score review requests.

– Friday, June 13, 2008 – Final date that DSTP data will be updated from Data Review. With the exception of missing booklets or score reviews.

– Friday, June 13, 2008 – DSTP Online Reports V9.0 data will be updated with any final data changes.

– Friday, June 20, 2008 – Last day for receipt of AYP applications for access to the DDOESSO AYP application or password resets. All request received after this date will begin to be processed Monday, June 30, 2008 with a 72-96 hour turnaround time.

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DSTP Date Reminders • June Date Reminders:

– Monday, June 23, 2008 – Wave 1 of Score Review requests due for DSTP.

– Wednesday, June 25, 2008 – Preliminary School AYP ratings are released.

– Friday, June 27, 2008 – Promotion/Retention Review – First review to be completed.

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DSTP Date Reminders • July Date Reminders:

– Monday, July 7, 2008 – Wave 2 – Score Review requests due. This does not include missing scores/booklets.

– Friday, July 11, 2008 - Review requests (appeals) pursuant to the regulations due to DOE for school accountability.

– Monday, July 21, 2008 – Score Reviews received from Pearson.

– Thursday, July 31, 2008 –DSTP Online Reports V9.0 data will be updated with any final data changes.

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DSTP Date Reminders • August Date Reminders:

– Friday, August 1, 2008 – Public Release of School Ratings.

– Friday, August 8, 2008 - Wave 3 – Deadline for Score Reviews and Missing scores/booklets search.

– Monday, August 18, 2008 – Summer Scores scheduled to be released.

– Friday, August 22, 2008 - Any Score Reviews will be due for Summer test results.

– Wednesday, August 27, 2008 – Delivery of Wave 3 and Summer Testing Score Review requests.

– Friday, August 29, 2008 – Update of DSTP Online Reports V9.0.

• September Reminders: – Friday, September 12, 2008 – Promotion/Retention –

Final Review to be completed.

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Data Review Form

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Data Review Form• Standardized form to request review of DSTP

data, booklets, or scores.• Different types of Data Review:

– Review of DSTP Scores (i. e. PL0, PL9, duplicate scores, etc.. )

– Potential Missing score/booklet– Score Review for student based on criteria discussed

later in PPT.

• Specific deadlines for Data Review will be enforced.

• All requests for data review must be received from the District Test Coordinator only.

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Data Review Form – Guidelines

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Data Review Form – Draft Version

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DSTP Score Reviews

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Score Review – Criteria• Score reviews can only be requested for the

following: – Grade 3 reading– Grade 5 reading– Grade 8 reading, math– Grade 10 reading, math, writing

• For Reading and Math must be within 12 scale score points of the cut score for the next performance level

• Must also have acceptable rationale for the request of the score review, i.e. there must be an academic reason to have expected  the student to receive a higher score

• Must use Data Review form to request Score Review.

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Score Review – Updates

DOE will send requests for score reviews to Pearson

Pearson will send the results to DOE

Wave 1 Monday, June 23, 2008 Monday, July 21, 2008

Wave 2 Monday, July 7, 2008 Monday, July 21, 2008

Wave 3 Friday, August 8, 2008 Wednesday, August 27, 2008

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DSTP Missing Score/Booklets

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Missing Score/Booklet – Criteria• Review will be completed by DOE to determine if there is a

missing score or booklet. • All requests for Missing Score/Booklet must be received by

August 8, 2008• The following information will need to be provided by the

district in order to initiate a missing score or booklet search:

1. Was this student scheduled to take any make up sessions?

2. Is it possible that the student responded in more than one test booklet/response booklet?

3. Is there a special handling envelope for this student?

4. Did the student take the Braille, Large print, Spanish, or Kurzweil version?

5. Did the student use an alpha smart or computer for any responses?

6. Was any incident report submitted for this student?

7. Did you check your attendance records for all testing days and makeup sessions to verify that the student was present for all sessions?

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Promotion/Retention

Final Due Date

Phase I Friday, June 27, 2008 An update on promotion/retention status can be made in this first wave for any student not awaiting summer test results, e.g., students with disabilities who are placed in the next grade, students who meet “Other Academic Indicators” to demonstrate proficiency.

Phase II Friday, September 12, 2008

An update on promotion/retention status must be completed by this date for all students still on the review list (via DSTP online reports). The student lists for review in Phase II will take into account the student scores on the summer retest. Students who receive a performance level 2 or higher are removed from this list. The grade-level status in DELSIS must be changed for any student who is retained.

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Questions?