1

Grade 10 SBA-HSGQE & HSGQE Retest Proctors

Duties and Responsibilities

2

Spring 2010 HSGQE Test Administration

HSGQE Proctor

3

Grade 10 SBA-HSGQE & HSGQE Retest Schedule

• Schools must administer the exams as follows:

• Reading on April 6

• Writing on April 7

• Mathematics on April 8

• Regulation does not permit variations on this schedule.

HSGQE Proctor

4

Check Your Test Materials

For proctors who prepare test materials:

• Test Administration Directions• Test books for your testing group• Precode labels or district/school labels for your

testing group• “Do Not Score” labels• “Do Not Disturb” sign (not provided by DRC)• Seating Chart (suggested)• List of students requiring

accommodation(s)/modification(s)• Classroom Daily Check In-Check Out Worksheet

HSGQE Proctor

5

Check Your Test Materials (cont.) For each student:

• Content area test book designated for the day of testing with precode or district/school label applied

• Ruler (white) • Protractor • Sharpened No. 2 pencil with eraser (no

mechanical pencils)• Extra erasers• Scratch paper for writing and mathematics tests• Optional – Book to read upon completion of the

test

# 2

HSGQE Proctor

6

Grade 10 SBA-HSGQE & HSGQE Retest Administration

Length of Exam• The Grade 10 SBA-HSGQE and HSGQE Retest will take

approximately two to four hours per day for most students.

• The test is not timed.

Recommended Testing Schedule• Take a 2 minute stretch break after the first 60 minutes

of testing.• Take a 10-15 minute break after the next 60 minutes of

testing.

HSGQE Proctor

7

Plan Your Testing Schedule

• Review Test Administration Directions in advance.

• Do not read test items (either to yourself, to students, or to another individual) unless it is required to provide a documented accommodation to an individual or student group.

• Allow an additional 10 minutes to fill in student-identifying information for those students who do not have precode labels.

HSGQE Proctor

8

Use Standardized Administration Procedures

• One proctor per 30 students is required for the HSGQE.• Follow the instructions exactly to ensure similar testing

conditions in all classrooms. • Read all text preceded by the “Say” bubble exactly as

written.• Information that is only for you and is not to be read

aloud is printed in italic type.

SAY:

HSGQE Proctor

9

Organize Your School Test Center

• Cover or remove instructional materials. (The district must determine which items can be SAFELY removed or covered.)

• Plan extra time for distribution and collection of test materials.

• Plan seating arrangements.• Create seating chart if necessary.• Make sure there is proper lighting.• Eliminate distractions.• Use a “Do Not Disturb” sign.

HSGQE Proctor

10

Grade 10 SBA-HSGQE & HSGQE Retest Materials

• Grade 10 SBA-HSGQE – seven forms

• Reading Form DR Test Book

• Writing/Mathematics Form DWM Test Book

• HSGQE Retest – one form

• Reading/Writing/Mathematics Form D15 Test Book

HSGQE Proctor

11

Grade 10 SBA-HSGQE & HSGQE Retest Accommodated Materials

• Large Print Test Books (separate by subject)

• Braille Test Books (separate by subject)

• Audiotapes & Sign Language DVDs

• Writing and Mathematics for Grade 10 SBA-HSGQE

• Reading (EED approved Modified HSGQE ONLY), Writing, and Mathematics for HSGQE Retest

{Transcribers will be required to transcribe student’s responses into a provided standard Form D01 (Grade 10 SBA-HSGQE) or D15 (HSGQE

Retest) test book.}

HSGQE Proctor

12

Gr. 10 SBA-HSGQE & HSGQE Retest Accommodated Materials

•Large Print and Braille Math

Books have had items adjusted to

accommodated the Large Print and

Braille rulers.

•The Test Administration

Directions do not include

directions for the large print and

Braille sample items.

HSGQE Proctor

Note is included with the Braille and Large Print Math Test Books

New This Year: accommodated rulers & protractors are included within the shrink-wrapped packages of the Large

Print & Braille mathematics books

13

Grade 10 SBA-HSGQE & HSGQE Retest Accommodated Materials

• If a student uses a Large Print, Braille, audio, or signed version of the test, school staff must transcribe verbatim the student’s responses into a provided standard Form D01 (Grade 10 SBA-HSGQE) /Form D15 (HSGQE Retest) test book.

• Keyboarded responses should be transcribed into the test form used by the student.

• Test books must bear the signature(s) of the transcriber(s) and the transcription date on the inside front cover.

• It’s NOT permissible to insert, adhere, staple, or clip a keyboarded response into a test book.

HSGQE Proctor

14

Grade 10 SBA-HSGQE & HSGQE Retest Labeling Test Books

• Two sets of precode labels will be produced for students taking the Grade 10 SBA-HSGQE. One should be placed on the reading test book and the other should be placed on the writing/mathematics test book.

• The HSGQE Retest is a single book. One precode label is provided.

• All test books must have a label applied before the test books are used by students.

• Test books that do not have a precode label or district/school label will be considered unused and will NOT be scored.

HSGQE Proctor

15

Grade 10 SBA-HSGQE & HSGQE Retest Labels

• Yellow horizontal bar.

• One precode label for HSGQE Retest; two precode labels for Grade 10 SBA-HSGQE.

• Verify Precode labels for accuracy.

• Do not fill in bubbles on test book cover.

• Yellow District/school label.

• Bubbles on the test book cover must be filled in.

• Place a district/school label over top of a precode label with inaccurate student information.

• Yellow vertical bar.

• Apply to test books DRC

should not score or report

on.

PRECODE LABEL DISTRICT/SCHOOL LABELDO NOT SCORE LABEL

HSGQE Proctor

16

Grade 10 SBA-HSGQE & HSGQE Retest Tracking of Materials

• On each day of testing, only the secure materials needed for that day should be checked out.

• If secure materials are not returned, document this in the “Reason if Item is not Returned” section on the school security checklist with as many details as are known.

• Use the Classroom Daily Check In-Check Out Worksheet to monitor inventory as materials are disseminated to and returned from students.

HSGQE Proctor

17

Spring 2010 School Return of Materials

After testing is complete, check the following:

• A precode label or district/school label is applied to all test books that are to be scored.

• The label corresponds with the district, school, and test to which the scores should be attributed.

• The “Teacher’s Use Only” field is filled in with any applicable codes.

– NOTE: Modified tests are not scored. Check with your DTC BEFORE you fill in this bubble.

• Writing and mathematics reference sheets have been removed.

• All loose paper has been removed from the test books.

HSGQE Proctor