1 fedlink contracts joan m. fitts head, fedlink contracts section library of congress contracts...
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FEDLINK Contracts
Joan M. FittsHead, FEDLINK Contracts
sectionLibrary of Congress Contracts & Grants Management (CGM)
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Responsibilities Solicit, Negotiate, and Award Contracts –
Indefinite Delivery Indefinite Quantity (IDIQ) Contracts and Basic Ordering Agreements (BOAs), delivery orders and task orders.
Compete and negotiate individual customer orders as required.
Resolve problems with Vendors and support customer agency Contracts office.
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CONTRACTING AUTHORITY
The Library of Congress’ Fiscal Operations Improvement Act, Public Law 106-481 Section 103 (2 U.S.C. § 182c). All contract actions are conducted in accordance with the Federal Acquisition Regulation (FAR).
Multiple Agency Contracts (MACs) - Similar to GSA schedule contracts and GWACs such as NASA SEWP and FEDSIM.
FEDLINK is a reimbursable revolving fund program. FEDLINK is Not subject to the Economy Act.
Annual Program Over 5,000 delivery orders Over $90 million Currently 113 IDIQ contracts and BOAs
• Book Jobbers and Publishers 24• Copyright Clearance Service 1• Information Retrieval Services 62• ILL Fee Payment Service 1• OCLC Bibliographic Utility 1• OCLC Network Training 7• Outsell Information Resource 1• Serials/Periodicals Agents 3• Preservation Services 13
Small Business Support
Percent of FY2004 FEDLINK activity: IDIQs and BOAs 43% Service Dollars 18% Delivery Orders 27%
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FY2005 Contracts
IDIQ Contracts and BOAs were renewed for Information Retrieval Services, Books, Serials, OCLC, Outsell, Copyright Clearance and Network Training.• 7 not renewed [3 info retrieval: BP, SP, DY; 3
books: AC, DL, FB; 1 Network Trng: MC]
New BOAs:•Interlibrary Loan Fee Payment Service:
– AOBC new BOA# LOC05G7201
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FY2005 Contracts New BOAs:
•Preservation Services:– ACME Bookbinding -Amigos Library Services– Carino Conservation -Chicago Albumen Works– Conservation Ctr for Art-Etherington Conservation– Gerald R. Ford - Heckman Bindery– Intermuseum Consrv. - Northeast Document – Northern Micrographics - OCLC – Preservation Archives
• May Require Request for Quotes (RFQ) – Generic Account “PZ”
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FY2005 Contract Changes Direct Express Contracts: New IDIQ
Contracts implemented in FY04 for all Information Retrieval /Database services. No BOAs.• Outsell now offers Direct Express.• IEEE now offers Direct Express
Still Two (2) payment options -- Transfer Pay or Direct Express. IAG still required for Transfer Pay. No IAG required for Direct Express -- send PO directly to vendor citing FEDLINK contract number. No FBO synopsis required.
Other Services remain unchanged: Same IAG Direct Pay option for Books and Serials.
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Acquisition Plan for FY2005 / FY2006
Serials - new BOAs to be awarded for FY2006. Customer Recompetitions (RFQs) against new BOAs anticipated to begin January 2005.
Book Acquisition Services – anticipate solicitation for new BOAs to be issued February 2005.
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Contract Usage IAG/PO/DO Point of Contact serves as Agency
COTR/COR for FEDLINK delivery orders, task orders and agency purchase orders
COTRs monitor contracts: track orders and usage, maintain sufficient funds, verify invoices, provide annual vendor performance evaluation.
FEDLINK COTRs advise customer Agency COTRs
FEDLINK Fiscal Operations (FFO) provides management of TP funds and accounts
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Vendor Performance Evaluations
Forms sent to customers annually to evaluate how vendor has performed •Quality, timeliness, accuracy•Customer service•Controlling costs
For transfer and direct pay customers •Over $100,000 - Required•Under $100,000 - Optional, comment if
you wish
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Shared Responsibilities
Contracts
FLICC/FEDLINK
IAG Custom
er
Vendor
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FEDLINK Contracts Staff
Deborah Burroughs; Senior Contract Specialist, Preservation Svcs, Consortia, Info. Retrieval Svcs; phone: 202-707-0460 / email: [email protected]
Charles Wilson; Information Retrieval Services; phone: 202-707-0444 / email: [email protected]
Vanessa Fox; Info. Retrieval/Library support; phone: 202-707-0405; email: [email protected]
Janice Aiken; Books and Library Publications; phone: 202-707-0462 / email: [email protected]
Tony Lembo; Serials Subscriptions Services; phone: 202-707-0459 / email: [email protected]
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Please Contact Us
Joan Fitts, Contracting Officer•phone: (202) 707-0407•email: [email protected]
Sharon Butler, Office Automation Assistant•phone: (202) 707-0461
101 Independence Ave, SE, LA-318 Washington DC 20540-9414
FAX: (202) 707-0485