1 expect the best briefing to the it project review committee january 19, 2005 itib recommended...

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Briefing to the IT Project Review Committee

January 19, 2005

ITIB Recommended Technology Investment Projects (RTIP) Report for 2005

January Workshop – Reporting Categories

www.vita.virginia.gov 2expect the best

Workshop Objectives (Agenda)

• Confirm Workshop goals & objectives/outcomes

• Establish basic assumptions & definitions

• Review IT investment portfolio management (level set)

• Review RTIP 2004 (level set)

• Establish desired outcomes for RTIP 2005

– Business Queries

• Identify RTIP 2005 reporting categories & requirements

– Project categories

– Format & structure

• Develop RTIP 2005 prioritization criteria

– Planning Approval

– Development Approval

• Define/establish IT Portfolio evaluation criteria & selection process


Reporting Categories – Major IT Projects

• Active – Do not rank?

• Planning – Rank/prioritize

• Development – Rank/prioritize

• Not Recommended– Rationale


RTIP 2005 Reporting CategoryActive Category

• Projects approved for development by the ITIB• Under oversight by the CIO and ITIB• Reported on the Commonwealth Major IT

Projects Dashboard• Not included in the ranking process as funds

have already been allocated?• Recommend funding be maintained through the

budgeting process• Protect the investment through continued

periodic review and approval by the CIO & ITIB


RTIP 2005 Definitions Projects Approved for Planning

• Planning Approval – approval granted by the CIO to proceed with project planning (Revised definition)

• Project Planning – activities to conduct effective initial analyses of business needs and potentially useful technologies required for development of a detailed business case, with sufficient level of detail, definition of scope, business justification, and the agencies’ own confidence in the presented data as per CIO/ITIB guidance (New definition – RTIP 2004 Transmittal Letter)


RTIP 2005 Reporting CategoryProjects Approved for Planning

• Recommended for funding – Enterprise/Collaboration Opportunities– Secretariat – Agency

• Funded – maintain funding– Enterprise/Collaboration Opportunities– Secretariat– Agency


Project Life Cycle Processes Matrixed with

SDLC, Waterfall MethodPM Life Cycle Code of Virginia

(§2.2-2018 and 2019)

Systems Development Lifecycle (SDLC)

PSG Phase Deliverables

Selection IT Strategic Planning

Initiation Project PlanningBPR Study,

Feasibility Study, Requirements Definition, Systems Analysis

Project Initiation

BPR, Business Rqts., Systems Rqts., Technical Rqts., Detailed Project Proposal, Detailed Business Case, Develop Project Charter

Planning

Project Development

Systems Design, BPR Project Planning

Approved Project Charter, Detailed Project Plan

Execution and Control Project Development Programming, Testing

Implementation, Post-Implementation Analysis, BPR

Project Execution and Control

Closeout Project Development Project Closeout

Operations and Support Asset Ops. & Management

Milestone: CIO Approval for Planning

Milestone: ITIB/CIO Approval for Development



SDLC, RAD MethodPM Life Cycle Code of Virginia

(§2.2-2018 and 2019)




Initiation

Project PlanningBPR Study, Feasibility Study, Requirements Definition, Systems Analysis, Systems Design, Build Prototype, Programming, Testing, Implementation, Post Implementation Analysis

Project Initiation

BPR, Business Rqts., Systems Rqts., Technical Rqts., Detailed Project Proposal, Detailed Business Case, Develop Project Charter, Prototype

Planning

Project Development

Project Planning


Execution and Control Project Development Feasibility Study, Requirements Definition, Systems Analysis, Systems Design, Build Prototype, Programming, Testing, Implementation, Post Implementation Analysis



Operations and Support Asset Operation and Management




RTIP 2005 DefinitionsProjects Approved for Development

• Development Approval – approval by the ITIB to proceed with detailed project planning, project execution and control, project closeout, and asset operation and management (New definition)

• Detailed Project Planning – activities required to complete a detailed project plan for project execution and control as specified in the Commonwealth Project Management Standard and Guideline (New definition)


• Recommended for Development Approval –Unfunded – Enterprise/Collaboration Opportunities– Secretariat – Agency

• Funded – maintain funding– Enterprise/Collaboration Opportunities– Secretariat– Agency

RTIP 2005 Reporting CategoryProjects Approved for Development


Project Life Cycle Processes Matrixed with SDLC, Waterfall Method

PM Life Cycle Code of Virginia

(§2.2-2018 and 2019)




Initiation

Project Planning

BPR Study,

Feasibility Study, Requirements Definition, Systems Analysis

Project Initiation

BPR, Business Rqts., Systems Rqts., Technical Rqts., Detailed Project Proposal, Detailed Business Case, Develop Project Charter

Planning

Project Development

Systems Design, BPR Project Planning


Execution and Control Project Development Programming, Testing

Implementation, Post-Implementation Analysis, BPR



Operations and Support

Asset Operation and Management





SDLC, RAD MethodPM Life Cycle Code of Virginia

(§2.2-2018 and 2019)




InitiationProject Planning

BPR Study, Feasibility Study, Requirements Definition, Systems Analysis, Systems Design, Build Prototype, Programming, Testing, Implementation, Post Implementation Analysis

Project Initiation

BPR, Business Rqts., Systems Rqts., Technical Rqts., Detailed Project Proposal, Detailed Business Case, Develop Project Charter, Prototype

Planning

Project Development

Project Planning


Execution and Control Project Development Feasibility Study, Requirements Definition, Systems Analysis, Systems Design, Build Prototype, Programming, Testing, Implementation, Post Implementation Analysis



Operations and Support Asset Operation and Management




RTIP 2005 DefinitionsNot Recommended for Funding

• Identified for Preliminary Planning - projects which address an agency business need but which requires further review by the CIO and ITIB before authorizing the expenditure of additional planning funds (Revised definition)

• Collaboration Opportunity – a common business need identified by more than one agency that creates the possibility for agencies to work together towards a common solution (New definition)


RTIP Reporting CategoryNot Recommended for Funding Category

• Not recommended for funding– Identified for Preliminary Planning – Collaboration Opportunities– Secretariat– Agency


RTIP Report Structure - Format

• Format– Break into two sections

• RTIP Report – Reflects Priority Technology Investment Projects– Submit 9/1/2005

• RTIP Report Supplement – Includes updates based on budget submissions– Reflects entire project portfolio and detailed project

report appendices– Submit 11/1/2005 to coincide with budget process


RTIP Report Structure - Content

• Content– Keep the ‘Top 26’ concept?– Lobby for a select 5 or 6?– Report only projects that meet certain thresholds

(ROI, Risks, Strategic Alignment, Benefits)?– Report only enterprise/collaboration opportunities?– Include only those projects in need of funding?

1 expect the best briefing to the it project review committee january 19, 2005 itib recommended...

Documents

development slide

planning milestone

approved project charter

bpr project execution

project review committee

detailed project proposal

cio itib slide

reporting category projects