EMIS Toolbox Validation Workshop

EMIS Toolbox UserAdmin TrainingDesigned for one (1) day Training Course

1Agenda 8:30 9:00 Overview ,Welcome Message and Direction Setting 8:30 9:00 Registration of official email to deped.gov.ph 9:00 9:30 Introductions and Overview of EMIS 9:30 10:00 Session 1. Intro to BERC standard indicators, Charts and Graphs10:00 10:15 Break10:15 11:00 Run Analysis and Browse Data - Charts , Graphs & Tabular - practice and exercises11:00 12:00 Priority Lists and Maps (practice and exercises)12:00 1:00 Lunch 1:00 3:00 Session 2. Generate Basic Education Report Cards - Regional - Division - School - Cropping and practice and exercises 3:00 3:15 Break 3:15 4:00 System Users Initial Feedback and Discussion for Improvement 4:00 4:30 Next Steps & Closing Remarks

22Goals of this WorkshopBecome proficient/very comfortable with EMIS Toolbox User Interface

Create core capacity to step down training

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Online: Access your EBEIS AccountStart your EMIS TB experience by clicking hereLETS GET STARTEDCopy the emistoolbox.exe file to your desktop

Open and run the program When finished, double-click the icon on your desktop

For Offline Version5Emis toolbox overviewSession 1.6EMIS Toolbox OverviewDesigned as a service of the EBEIS:

Decision-support tool for Planning/Statistics Officers and decision-makers

Automate production of Basic Education Report Cards

Provide rapid, visual and customized EBEIS and NAT data analysisIntroductionThe EMIS Toolbox is a programme for education planners in government. * It helps them to track the performance of the education sector, to decide how to allocate resources, and to share this information with other stakeholders * The EMIS Toolbox works by giving those working in the education sector the tools to show and analyse their data in different ways, e.g. as charts, in mapsor sorted as lists.* In this way, they can see patterns, e.g. regions that have poor pupil enrolment rates or individual schools that have high teacher absent rates. In this way,they can inform policy-making, and resource allocation. This helps the education sector become more efficient, e.g. as officials can spend money onthe poorest schools, or send inspection teams to schools which areperforming badly.* The EMIS Toolbox also allows its user to easily create report cards with charts and maps about a school or a district. This helps government to bemore transparent, because they can easily share information about schoolswith communities or other government agencies.7Standard IndicatorsRatios, Percentages, Rates and Simple Counts

Prioritized for inclusion in Basic Education Report CardsReflect extensive consultations with DepEd and stakeholders

Common across most education levels Region to School levels

Reflects 4 dimensions of school effectivenessAccessQualityEfficiencyGovernanceThis is just a refresher from an earlier slide. Recall the high level points about the standard indicators that are already available.8Take NoteAll EBEIS variables and indicators come directly from the GESP/GSSP BoSY and EoSY forms

Not all EBEIS data is captured

NAT Data comes from the NETRC

The Toolbox thusly limited to the data collected

VariableBEIS ReferenceClassifications (Disaggregate or Split Classification)ENROLMENTEnrolment (BoSY)Beginning of Year, Table AGender, GradeEnrolment (EoSY)End of Year, Table AGender, Grade, Type (Completed, Dropout)Dropouts by CauseEnd of Year, Table BGender, Grade, CauseEnrolment by BackgroundBeginning of Year, Table AGender, Grade, TypeEnrolment by DisabilityBeginning of Year, Table DGender, Grade, TypeEnrolment by ProgramBeginning of Year, Table E (GSSP)Gender, Grade, ProgramTEACHING PLANTILLATeacher PlantillaEnd of Year, Table EPosition, Plantilla StatusTeacher Plantilla by levelEnd of Year, Table ELevel (Grades 1-7, Years 1-5, SPED, KG, ALS) and GenderTeachers by FundingEnd of Year, Table EFunding Sources CLASSROOMS AND INFRASTRUCTUREClassrooms by FundingEnd of Year, Table C4Funding SourceClassrooms by StateEnd of Year, Table C5Repair type, LevelClassrooms by UseEnd of Year, Table C1Type, LevelFurnitureEnd of Year, Table C6Level, Furniture Type (Desks, Seats)ToiletsEnd of Year, Table C7Level, GenderWaterEnd of Year, Table D1Level, Water TypeComputerEnd of Year, Table HFunding Source, UsageComputer ConnectionEnd of Year, Table IConnectivity Type, UsageElectricityEnd of Year, Table D2Electricity Type, Level PERFORMANCE INDICATORSNER, GERDivision Level (calculated)Gender, Education LevelNIR, AIRDivision Level (calculated)Gender, Education LevelRetention, Transition RatesDistrict Level (calculated)Gender, Education LevelFailure, Promotion RatesSchool Level (calculated)Gender, GradeRepetition, Dropout RatesSchool Level (calculated)Gender, GradeAt a high level, the key thing is to note that you have multiple variables for the same thing. And the reason is that they are captured in different tables from GSPs. Just highlight classrooms and teachers and enrollment.10User Types and RolesSystem Administrators (DepEd HQ)Manage the backend configuration, update the data model and support deployment

User Administrators (DepEd HQ, Region and Division Planning Officers)Maintain reports, indicators and access privileges for end users

BERC UsersNational/Regional/Division OfficersDistrict and School OfficersSchool heads will not access the EMIS Toolbox user interface. They will only access the School Report Card.

Only SysAdmin will be able to save indicators and reports that are on the EBEIS website.

User Admins will be able to create indicators and reports but not be able to save those changes. 11Intro to EMIS Toolbox User InterfaceSession 212EMIS Toolbox UI/NavigationPrimary UI FunctionsAnalysisChartsMapsPriority ListsReportsIndicatorsHow the EMIS Toolbox is organisedThe EMIS Toolbox has four functions, each of which allow you to show youreducation data in a different way. The sections are as follows:Chart This function allows you to analyse the education data by making charts using education indicators, e.g. school numbers, enrolment rates, or the provision of water to schools. An advanced application also allows you to split the chart into further groups, e.g. to split the enrolmentfigures into boys and girls or by academic year.Maps In this function you can analyse the same education data using maps.This allows you to recognise regional patterns, e.g. ifthere are any regions that have high drop out rates or where overcrowding is a problem.Priority List This function is the third planning tool. It allows you to sort the schools on the database numerically, e.g. you can list the schools in order from the highest enrolment rate of girls to the lowest. In the list you can also show more than one indicator, e.g. sorting the schools first by their pupil to classroom ratio, but also showing the number of pupils and the number of classrooms.Reports This function allows you to make a single page report showing up to four charts or maps. This report can be printed to share with other stakeholders. You can move between functions by clicking on the tabs. Education planners can explore the data using charts, maps or sorted lists to best inform their decisions. The following sections will explain each function in more detail.13System RequirementOS: Windows XP, 7 pref.Memory (RAM): Min. 2GB (the higher the faster)Disk Space (C:/) 1 GB min.No other application running (social networking, email, etc.)

How to check your laptop/pc specs.:-On My Computer icon, right-button click Optimize the memory and processor-Task Manager

Session 1. Charts, Priority Lists and INTRO to MAPS15Session 1 OverviewIn this session you will learn the following:How to create and analyze chartsHow to array data and indicators in graphsHow to mine the dataHow and when to develop different chart typesHow to export tables to MS ExcelHow to create Priority ListsHow to create Maps16

Currently on the Production Site.

http://ebeis.deped.gov.ph/beis/[http://www.beis.deped.gov.ph]http://121.58.236.78/emistoolbox/?token=viewer-49.144.198.164-default-ee5459692b837471efacc8a227c26ef5In case of EBEIS Failed to Connect, click link:17EMIS Toolbox User Interface

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Create ChartsSelect Hierarchy*Select indicator Choose x-axis optionsSelect LocationChoose split-by option (same as above)*Select Date (Year)*

21345619

Additional FeaturesSwitch Axes

Choose Chart Style

Sort Options

Add to Report20HierarchiesAcademic (combined elementary and secondary schools) organized by DepEd administrative locations: National > Region > Division > District > School

Elementary only (elementary schools) organized by DepEd administrative locationsNational > Region > Division > School

Secondary only (secondary schools) organized by DepEd administrative locationsNational > Region > Division > School

Political (on-going)organized by political boundariesRegion > Province > Legislative District>Municipality 21Standard IndicatorsRatios, Percentages, Rates and Simple Counts

Prioritized for inclusion in Basic Education Report CardsReflect extensive consultations with DepEd and stakeholders

Common across most education levels Region to School levels

Reflects 4 dimensions of school effectivenessAccessQualityEfficiencyGovernanceThese are indicators that are already developed that everyone can see and analyze. 22X-Axis Options (multiple arrays)Horizontal AnalysesAll Regions in the PhilippinesAll Divisions for a RegionAll Districts for a DivisionAll Schools for a District

Trend AnalysisAll Years (3-year)

Location VariablesSchool characteristicsEg public/private, shift count, etc.

Vertical AnalysesSchool vs. District vs. Division vs Region vs. NationalSchool vs. Municipality vs. Province vs. Region vs. National

Enum AnalysisVariable (filter) analysisEg by grade, gender, etc.Depends on the indicator, the variable and its classifications23What are Location VariablesSchool-specific characteristics

*Education Level

*Classroom Organization

*Curriculum Type

*School Completion

*Public/Private

*Shift Count

= Elementary or Secondary

= Monograde, Multigrade, Combined

= Kinder, Elementary, Secondary, Integrated

= Elementary Complete, Elementary Incomplete,Primary Complete, Primary Incomplete

= Government or Private School

= Number of School Shifts

24One indicator, multiple arraysG6 MPSHorizontal Analysis: drill down from All regions in a nation; All divisions in a region; All districts in a divisionCompare vertical analysesCompare YearsCompare Variable (Subjects)Incorporate Splits (Disaggregates)By yearSplit by subjectLine chartShow examples of each analysis ie, all regions in a nation and then all schools in a district.

Do not show by Grade

Finally show all years (x-axis) and then split by subject. Change chart type line.25Practice TogetherShow Enrolment (BoSY) for Basilan (ARMM)Array by GenderSplit by Education Level, (2012)

Pupil/Teacher ratio : A) all regions in the Philippines (2012) B) all divisions in ARMM (2012) C) all districts in your Division (2012) D) all schools in selected Division (2012)Sort by AscendingSort By Descending

Dropout Rate: A) compare School vs. District District vs. Division Division vs. Region Region vs. National - Array by Education LevelSplit by Gender

26BREAK FOR 15 MINUTESWhen to use different chart typesChart typesPie Chart

Component Bar Chart Component Bar Chart (100%)

Line Graphs

Indicator typesSimple Counts (enum analyses)

Variable Splits (enum analyses)

Counts with Variable Splits (enum analyses)

Time SeriesEnum Analyses refer to the specific variables that the indicator can be disaggregated by. For example, Enrolment enums are grade, gender. Classrooms by use are classroom type (KG, academic, etc).28Practice Together Chart TypesLine Graph: Simple Dropout Rate for ARMMArray by YearSplit by GenderSelect Line Graph

Stacked Bar Chart: G6 NAT Standards for ARMMArray by Year / Split by Standard, select Component Bar ChartArray by Subject/ Split by Standard, select Component Bar Chart

Pie Chart: Classrooms by State of Condition for ARMMArray by State (of condition)Select Pie Chart

(Select area of your interest as practice)

% of Pupils/Students at each Standard level of AchievementSuperior: >=90%Meeting: 75% < 89%Below: 35% < 74%Poor: