1. eligibility questions · web view2020. 9. 30. · social housing decarbonisation fund...

Social Housing Decarbonisation Fund DemonstratorApplication FormPlease read the Competition Guidance Notes carefully before completing this form and provide sufficient information to demonstrate compliance with the Eligibility Criteria and the Evaluation Criteria.

Applicants are encouraged to write self-contained responses, using the guidance provided to limit the size of the application. Applicants may annex additional material if it is relevant to the evaluation criteria and materially strengthens the application. Applicants are requested to maintain the structure of the application form.

Completed forms should be sent to [email protected] by 17:00 on Thursday 12th November 2020.

(a) Summary information

Summary information

Name of bidder

This should be the lead organisation for the proposed project. (Note: This MUST be a Local Authority)

Project Title

Project summary

The public description of the project should be a brief non-confidential description of the project that BEIS may use in online or printed publications; please describe the project

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mailto:[email protected]

objectives and key deliverables and the expected project benefits

Estimated start date

Estimated end date for completion of installed measures

Total project costs £

Total eligible project costs for state aid £

Total match funding contribution, per source

£

Total BEIS SHDF Demonstrator Grant applied for

£

Is this a collaborative application?

If Yes please provide contact and business details for all partners in Annex 1.

List of Annexes / Appendices Annex 1 – Partner information (for collaborative projects only)Annex 2 – Declarations (mandatory)Annex 3 – SHDF Demonstrator competition workbook (mandatory)Annex 4 – SHDF Demonstrator competition finance form (mandatory)

Applicant Contact Details:

Name

Position

Organisation (Note: MUST be a Local Authority)

Address

Telephone

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Email

Partner Organisation Details:

Number of employees (including directors)

(please include for each partner organisation involved in the bid, including the lead LA)

Turnover (in most recent annual accounts)


£ year end

Balance Sheet Total, in stated Turnover year (total assets net of depreciation)


£ as at

Other UK or EU public sector funding: With respect to this project or the technology it is based on, please list briefly the source and amount of any public-sector support you are receiving or have received in the past 10 years, or which is currently being sought (please add further details in a separate annex if necessary).

Undertakings in difficulty: Does your organisation or any other company in your consortium meet the ‘undertaking in difficulty’ definition set out in the General Block Exemption Regulation 2014 (GBER).

(b) Eligibility Criteria

To be eligible to for the SHDF competition, projects must comply with the following minimum requirements:

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1. Eligibility QuestionsEligibility Questions (Pass/Fail) Response

1.1 Please confirm the location of the project.

1.2 Please confirm the lead applicant and list all project partners.

1.3 Please confirm the total amount of funding requested from BEIS (where a grant from BEIS to the Authority (as defined in the Memorandum of Understanding) for the purpose of this project would be State Aid, the maximum amount will be £13.5 million1).

1.4 Please confirm that your bid complies with State Aid requirements, both in terms of direct receipt of funds and intended use/expenditure of those funds, and that where a grant from BEIS to the Authority (as defined in the Memorandum of Understanding) for the purpose of this project would be State Aid, the planned activities and all leveraged funding comply with State Aid requirements under Article 25 of the General Block Exemption Regulations. (further detail required in section 5)

1.5 Please confirm the lead applicant acceptance of the terms and conditions of the supplied Memorandum of Understanding

(c) Proposal details

2. Addressing the competition objectivesWorth 45% of the total marks – Word limit: 1,000 for each question.

2.1 Credibility of the chosen approach, and ability to achieve the competition objectives (25%).

2.1.1 Explain how your project will achieve each of the competition objectives (as set out in the competition Guidance Document).

Answer:

1 This value will be set at the exchange rate of €15m at the point of grant award. The figure of €15m per undertaking per project comes from the General Block Exemption Regulation, set out in section 5 of the SHDF Demonstrator Guidance Document

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2.1.2 Outline what innovations will be applied within the project. Explain the current status of the product, process or service that innovation will be applied to, and the expected outcome of the innovation activities.

Answer:

2.1.3 Provide detail of the exact social housing decarbonisation approach that will be applied in the project. If necessary, attach technical annexes to the application to support your answer. Describe your approach to surveying/evaluating each property to be treated.

Answer:

2.1.4 Explain how your approach will be compliant with PAS 2030 and PAS 2035 (as appropriate) and meet the obligations for Trustmark/MCS accreditation outlined in the Guidance, and be delivered in a safe and COVID-secure manner.

Answer:

2.1.5 Clearly state the end use energy demand that will be achieved by the project and demonstrate how this is appropriate both for the approach and the buildings being retrofitted. Note that projects must achieve at least a 50 kWh/m2 performance figure.

Answer:

2.1.6 Describe how you will address properties in areas of mixed tenure, in line with the requirements set out in the Memorandum of Understanding (MoU).

Answer:

2.2 Appropriateness of the selected scale of dwellings to provide robust evidence of cost reduction, and credibility of the cost-reduction baseline (5%).

2.2.1 State the cost reduction expected to be achieved by the project, provide evidence of both the baseline calculations and the cost reduction steps, and explain

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how the selected scale of dwellings will provide a sufficiently robust evidence base for this cost reduction. If necessary, attach further evidence to support your answer.

Answer:

2.3 Appropriateness and credibility of the proposed pre- and post-installation thermal performance measurement, post-occupancy evaluation and ability to address M&E requirements (10%).

2.3.1 Explain your approach to pre- and post-installation thermal performance measurement, including your proposed sampling technique.

Answer:

2.3.2 Explain your approach to post-occupancy evaluation and how you will avoid unintended consequences.

Answer:

2.3.3 Provide estimates of the KPIs that will be achieved by your proposed project. Please use the KPI table in Section 10 of the guidance document in your response.

Answer:

2.3.4 Explain how you will ensure the project meets the monitoring, reporting, and evaluation reporting requirements set out in the guidance document.

Answer:

2.4 Replicability of the proposed whole house retrofit approach across the wider UK social housing stock and the potential for spillover to other tenure types. Plans for disseminating the lessons learned during the project should be presented. (5%).

2.4.1 Explain how your approach will be replicable across the UK housing stock.

Answer:

2.4.2 Explain your plans for disseminating lessons learned during the project, and

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describe how intellectual property will be managed.

Answer:

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3. DeliverabilityWorth 30% of the total marks. Word limit: 1,000 per question.

Assessment criteria: Appropriateness and credibility of: The project work plan, milestones and deliverables The project management structure and partners roles Commercial approach to procurement and management of supply chain Risk identification and mitigation

3.1 Outline the project milestones and deliverables. This should include a detailed delivery plan with associated timelines (including a Gantt chart in Annex 3) which identifies various activities and milestones and invoice values.

Answer:

3.2 Describe why the identified project plan is structured as it is and any key dependencies within it.

Answer:

3.3 Please provide a description of your project management approach, explaining how you will deliver the project to the identified timescales. Please include diagram outlining the structure of the delivery team.

Answer:

3.4 Explain the necessary partner and stakeholder relationships appropriate for the delivery of this project. Please detail your planned governance arrangements.

Answer:

3.5 Detail your approach to procurement, and how you will ensure the supply chain is able to deliver the materials, skills and labour necessary within the project timescales.

Answer:

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3.6 Please describe the current development status of the project (e.g.in relation to consortium formation, procurement needs and procedures, technical development) and show how the project plan will advance it to completion.

Answer:

3.7 Are there any external factors that may influence your ability to deliver the project within the timescales outlined in the competition guidance document? Please cover key risks and dependencies along with a proposed mitigation plan in Annex 3 along with plans for ongoing risk management.

Answer:

4. Skills and expertiseWorth 10% of the total marks. Word limit: 1,000 per question

Assessment criteria: Evidence of track record of project delivery and capacity, experience and capability of the proposed project team members

4.1 Demonstrate the organisation is able to deliver the project. Give examples of previous projects in this and related topic areas.

Answer:

4.2 Explain how the project team has the appropriate skills and experience to deliver the project with clearly defined roles and responsibilities and time committed to the project. You should present evidence of the skills and experience of the team working on the project in the form of short single-paragraph biographies of key team members.

Answer:

4.3 Detail how you will ensure that any skill/resource gaps are addressed during the project (e.g. ongoing support/training/opportunities to gain qualifications for delivery team, covering for staff absence etc)

Answer:

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5. Costs Worth 15% of the total marks

Assessment criteria: Credibility, appropriateness and robustness of detailed project costing, including justification of the costs and leverage of other funding sources.

5.1 Please complete the competition finance form in Annex 4 detailing all relevant project costs for each of the cost categories. Use the space provided below to explain why the costs are appropriate (e.g. why a certain level of staff/expertise is required for a given task, why specific purchases are required etc).

Answer:

5.2 Please confirm the match funding you have leveraged to cover the total project costs that are not being provided by the SHDF grant funds and provide evidence of how this matched funding has been secured. Append any necessary supporting information to your application.

Answer:

5.3 Explain how your project will comply with State Aid requirements, both in terms of direct receipt of funds and intended use/expenditure of those funds, and provide a breakdown of total project costs, the amount of grant being requested from BEIS, and the resulting grant intensity. This should include analysis of eligible costs. If you don’t believe that a grant from BEIS to the Authority (as defined in the Memorandum of Understanding) for the purpose of this project would be State Aid, please clearly explain why.

Total eligible project costs: £______

Amount of grant requested from SHDF Demonstrator competition: £______

Overall grant intensity being applied for: ____%

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6. Application Approval

Please ensure a suitable representative from the lead applicant Local Authority checks and signs this application before returning it to BEIS to indicate their knowledge and approval of the application.

Name of organisation

Name of signatory & position in

organisation

Signature Date

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Annex 1 – Partner Information (for Collaboration Projects only)

Contact Details – Partner 1

Title Name

Position

Email

Telephone Mobile

Organisation name

Address

.

.

Town/City

Postcode

Organisation Type Choose type

If type of business is ‘other’, please describe here:

Organisation Details – Partner 1

Number of employees (including directors)

Business Registration Number


£ year end

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£ as at

Business maturity Choose maturity

Does the business have a parent company?

Choose an item

How is the business currently funded? (Choose all that apply)

No Funding

Founders (including bank loans)

Friends and Family

Public Sector Grants*

Angel Investment

Venture Capital

Private Equity

Stock Market Floatation

*With respect to this project or the technology it is based on, please list any public-sector support received in past 10 years, or currently being sought (please add further details in a separate appendix if necessary)

Parent Company Details (if applicable)

Organisation name

Address

County

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Postcode


£ year end


£ as at

Company maturity Choose an item.

(Repeat both tables above as required for each partner organisation)

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Annex 2 - Declarations

Declaration 1: Statement of non-collusion

To: The Department for Business, Energy and Industrial Strategy

1. We recognise that the essence of competitive tendering is that the Department will receive a bona fide competitive tender from all persons tendering. We therefore certify that this is a bona fide tender and that we have not fixed or adjusted the amount of the tender or our rates and prices included therein by or in accordance with any agreement or arrangement with any other person.

2. We also certify that we have not done and undertake not to do at any time before the hour and date specified for the return of this tender any of the following acts:

(a) communicate to any person other than the Department the amount or approximate amount of our proposed tender, except where the disclosure, in confidence, of the approximate amount is necessary to obtain any insurance premium quotation required for the preparation of the tender

(b) enter into any agreement or arrangement with any other person that he shall refrain for submitting a tender or as to the amount included in the tender

(c) offer or pay or give or agree to pay or give any sum of money, inducement or valuable consideration directly or indirectly to any person doing or having done or causing or having caused to be done, in relation to any other actual or proposed tender for the contract any act, omission or thing of the kind described above.

3. In this certificate, the word “person” shall include any person, body or association, corporate or unincorporated; and “any agreement or arrangement” includes any such information, formal or informal, whether legally binding or not.

……………………………………………………………………………….….Signature (duly authorised on behalf of the tenderer)

……….………………………………………………………………………….Print name

…………………………………………………………….…………………….On behalf of (organisation name)

…………………………………………………………………….…………….Date

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Declaration 2: Form of Bid

To: The Department for Business, Energy and Industrial Strategy

1. Having considered the grant funding opportunity and all accompanying documents(including without limitation, the terms and conditions of the Memorandum of Understanding and the Guidance) we confirm that we are fully satisfied as to our experience and ability to deliver the goods/services in all respects in accordance with the requirements of this competition.

2. We hereby bid and undertake to provide and complete all the services required to be performed in accordance with the terms and conditions of the Memorandum of Understanding and the Specification for the amount set out in the Pricing Schedule.

3. We agree that any insertion by us of any conditions qualifying this grant proposal or any unauthorised alteration to any of the terms and conditions of the Memorandum of Understanding made by us may result in the rejection of this bid.

4. We agree that this proposal shall remain open to be accepted by the Department for 8 weeks from the date below.

6. We understand that the Department is not bound to accept the lowest or any proposal it may receive.

7. We certify that this is a bona fide proposal.

…………………………………………………………………………........Signature (duly authorised on behalf of the tenderer)

…………………………………………………………………………………Print name

………………………………………………………………………….On behalf of (organisation name)

………………………………………………………………………….Date

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Declaration 3: Conflict of Interest

I have nothing to declare with respect to any current or potential interest or conflict in relation to this research (or any potential providers who may be subcontracted to deliver this work, their advisers or other related parties). By conflict of interest, I mean, anything which could be reasonably perceived to affect the impartiality of this research, or to indicate a professional or personal interest in the outcomes from this research.

Signed …………………………………….

Name …………………………………….

Position …………………………………….

OR

I wish to declare the following with respect to personal or professional interests related to relevant organisations*;

X X

Where a potential conflict of interest has been declared for an individual or organisation within a consortium, please clearly outline the role which this individual or organisation will play in the proposed project and how any conflict of interest has or will be mitigated.

X X

Signed …………………………………….

Name …………………………………….

Position …………………………………….

Please complete this form and return this with your ITT documentation - Nil returns are required.

* These may include (but are not restricted to);

A professional or personal interest in the outcome of this research

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For evaluation projects, a close working, governance, or commercial involvement in the project under evaluation

Current or past employment with relevant organisations

Payment (cash or other) received or likely to be received from relevant organisations for goods or services provided (Including consulting or advisory fees)

Gifts or entertainment received from relevant organisations

Shareholdings (excluding those within unit trusts, pension funds etc.) in relevant organisations

Close personal relationship or friendships with individuals employed by or otherwise closely associated with relevant organisations

All of the above apply both to the individual signing this form and their close family / friends / partners etc.

If your situation changes during the project in terms of interests or conflicts, you must notify BEIS straight away.

A DECLARATION OF INTEREST WILL NOT NECESSARILY MEAN THE INDIVIDUAL OR ORGANISATION CANNOT WORK ON THE PROJECT; BUT IT IS VITAL THAT ANY INTEREST OR CONFLICT IS DECLARED SO IT CAN BE CONSIDERED OPENLY.

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Declaration 4: The General Data Protection Regulation Assurance Questionnaire for Bidders – to be filled out by lead LA

The General Data Protection Regulation Assurance Questionnaire for Contractors

Name of Organisation:

Name:

Position:

Email:

Declaration: SelectI certify that this questionnaire has been completely accurately on behalf of the organisation.

Documentation: Information you hold Select StatusYour business has conducted an

information audit to map data flows.Not yet implemented or

planned to be implementedPartially implemented

Successfully implementedNot applicable

Your business has documented what personal data you hold, where it came

from, who you share it with, and what you do with it.

Not yet implemented or planned to be implemented

Partially implementedSuccessfully implemented

Not applicableNOTE: You may be required to make these records available to the Information

Commissioner's Office (ICO) on request.

Accountability & Governance Select StatusYour business has an appropriate data Not yet implemented or

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protection policy planned to be implementedPartially implemented


Data Protection Officer (DPO) Select StatusYour business has nominated a data

protection lead or Data Protection Officer (DPO).



Not applicable

Management Responsibility Select StatusDecision makers and key people in your business demonstrate support for data

protection legislation and promote a positive culture of data protection compliance across the business.



Not applicable

Information Risks & Data Protection Impact Assessments

Select Status

Your business manages information risks in a structured way so that management

understands the business impact of personal data related risks and manages

them effectively.



Not applicable

Data Protection by Design Select StatusYour business has implemented

appropriate technical and organisational measures to show you have considered and integrated data protection into your

processing activities.



Not applicable

Training & Awareness Select Status

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Your business provides data protection awareness training for all staff.



Not applicable

The use of Sub-Processors Select StatusYour business has sought prior written

authorisation from BEIS before engaging the services of a sub-processor.



Not applicable

Operational Base Select StatusIf your business operates outside the EU,

you have appointed a representative within the EU in writing.



Not applicable

Breach Notification Select StatusYour business has effective processes to identify, report, manage and resolve any personal data breaches. BEIS must be

notified within 48 hours about any breaches involving personal data being

processed on our behalf.



Not applicable

Individual Rights: Right of Access Select StatusYour business has a process to respond

to a data controllers request for information (following an individuals'

request to access their personal data).



Not applicable

Right to Rectification & Data Quality Select StatusYour business has processes to ensure Not yet implemented or

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that the personal data you hold remains accurate and up to date

planned to be implementedPartially implemented


Right to Erasure including Retention & Disposal

Select Status

Your business has a process to routinely and securely dispose of personal data that

is no longer required in line with agreed timescales as stated within your contract

with BEIS.



Not applicable

Right to Restrict Processing Select StatusYour business has procedures to respond to a data controllers’ request to supress the processing of specific personal data.



Not applicable

Right of Data Portability Select StatusYour business can respond to a request from the data controller for the supply of

the personal data you process in an electronic format.



Not applicable

Data Security: Security Policy Select StatusYour business has an information security policy supported by appropriate security

measures.



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Not applicable

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Declaration 5: Consent for Information Sharing

By submitting a proposal, you agree to the information provided in your application, including personal data, being used as described in the Privacy Notice (provided by BEIS at point of grant award), and as indicated in this form.

Do you agree that the UK Department for Business, Energy & Industrial Strategy (BEIS) may access the information included in this document [required for consideration in the Competition]?

YES ___

Do you agree that the UK Department for Business, Energy & Industrial Strategy (BEIS) may share any information provided for the purposes of the SHDF Demonstrator Competition with other funding entities of the:

● Government of the United Kingdom● Provincial, territorial, or municipal governments

YES ___

Full Name: ________________________________________________________________________

Address: ________________________________________________________________________

________________________________________________________________________

Signature: ____________________________________

Date: ____________________________________

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Please complete and attach this form to your submission in order for information to be shared.

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1. eligibility questions · web view2020. 9. 30. · social housing decarbonisation fund...

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